Instruction manual

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XE-A203 and XE-A203B Frequently Asked Questions Page 1 of 17

XEA203 and XEA203B Frequently asked

questions.

How do I prepare my XEA203 for set-up?

Take the XEA203 out of its box, remove the packing materials. Place the XEA203 on

a flat stable surface, close to a power outlet. Also insure it will not be exposed to

direct sunlight, and is away from water (taps, sinks, etc).

How do I clear the XEA203 to ready it for programming?

It is very important that you “initialise” the XEA203 correctly once you have

removed it from the box, and are ready to start programming. If you do not

“initialise” the XEA203, it might not work correctly.

1. Insert the MA key into the mode switch and turn it to the REG position.

2. Insert the plug of the power cord into a power outlet.

This must be done without the batteries installed. If you have installed

batteries; be sure to remove them before you start this procedure.

The display will show: *** MRS. *** for about six seconds. The buzzer will

then sound three times. If the buzzer does not sound three times, please try

again.

The cash register has now been “initialised”. If there were any data from a previous

programming attempt it would have been cleared. The display should now show:

NO BATTERY.

Summary of content (17 pages)

PAGE 1
XEA203 and XEA203B Frequently asked questions. How do I prepare my XEA203 for set-up? Take the XEA203 out of its box, remove the packing materials. Place the XEA203 on a flat stable surface, close to a power outlet. Also insure it will not be exposed to direct sunlight, and is away from water (taps, sinks, etc). How do I clear the XEA203 to ready it for programming? It is very important that you “initialise” the XEA203 correctly once you have removed it from the box, and are ready to start programming.
PAGE 2
How to install the batteries, and why should I do so? The XEA203 uses 3 x AA size batteries to hold its preset, and sales data in memory when it is switched off. If you do not install 3 x AA size batteries; the XEA203 will be cleared of all preset, and sales data when it is turned off. 1. Lift the printer cover up and forward, and detach it. Be careful of the paper cutter to avoid cutting yourself. 2. Open the battery compartment cover next to the paper roll cradle. 3.
PAGE 3
What sort of paper roll do I use, and how do I install it? The XEA203 uses a thermally sensitised paper roll which is: 57mm wide. Its maximum diameter should be no more than 80mm. 1. Remove the print cover, be careful not to cut yourself on the paper cutter. 2. Lift up the green print roller release lever to unlock and open the print roller arm. 3.
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. Feed the end of the paper along with the paper position guides as shown in the diagram below. 5. While holding down the paper, slowly close the print roller arm, and push down the arm until you hear a click. This means the arm is locked back in place. The paper will feed automatically 6. Cut off the excess paper using the edge of the inner cover, and replace the external printer cover. Press the  key to make sure the paper end comes out of the printer cover and clean paper appears.
PAGE 5
How do I set the time and date? 1. Set the mode key to the PGM position. 2. Enter the time as a four digit number. Use the 24 hour format. For example 2:30pm would be entered as 1 4 3 0 3. Press the #/TM/ST key 4. Enter the date as an eight digits using the day-month-year format. For example 5. 7th of December 2010 would be entered as 0 7 1 2 2 0 1 0 6. Press the #/TM/ST key How do I set a 10% GST rate? 1. Set the mode key to the PGM position 2.
PAGE 6
How do I set a Department as taxable or not taxable? 1. Set the mode key to the PGM position 2. Press a Department key 18 For example press _2 _ to select department 2. Press _SHIFT then the department key for departments 17 to 32 For example to select department 18 Press _SHIFT 18 _2 _ You may also enter the department’s number and press the _DEPT#_ key 3. Press the _00_ key 4. Press the #/TM/ST three times 5. Press the _00_ key to select “TAX 1 YES” or “TAX 1 NO on the display.
PAGE 7
How do I set the letters GST to print on the receipt? 1. Set the mode key to the PGM position 2. Enter: #/TM/ST 3 _●_ 9 __ G S _T You can enter characters with the function and department keys. You will see the letters of the Alphabet in the bottom right hand corner of the key. #/TM/ST TL/NS How do I set the $ symbol to print on receipts? 1. Set the mode key to the PGM position 2.
PAGE 8
How do I give a department a descriptive name? 1. Set the mode key to the PGM position 2. Press a Department key 18 For example press _2 _ to select department 2. Press _SHIFT then the department key for departments 17 to 32 For example to select department 18 Press _SHIFT 18 _2 _ You may also enter the department’s number and press the _DEPT#_ key 3. Press the _00_ key 3. You can now enter up to 16 characters with the function and department keys.
PAGE 9
How do I get my business name and ABN to print on the receipt? 1. Set the mode key to the PGM position 2. Enter: #/TM/ST 1 1 __ 3 #/TM/ST TL/NS 3. Type each line of your information, up to 6 lines as follows: 4. Enter the Top (first) line do the following: #/TM/ST 4 _●_ 1 #/TM/ST TL/NS __ use the keyboard to type up to 24 characters 5. Enter the second line do the following: #/TM/ST 4 _●_ 2 #/TM/ST TL/NS __ use the keyboard to type up to 24 characters 6.
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9. Enter the sixth (last) line do the following: #/TM/ST 4 _●_ 6 #/TM/ST TL/NS __ use the keyboard to type up to 24 characters Press the %2 NUMBER key if you want to use the numeric key pad to type numbers.
PAGE 11
How do I set the printer to print a receipt or a journal? The XEA203’s printer can be set print: a receipt, or a journal. 1. Set the mode key to the PGM position 2. To set the printer to print receipts, do the following: Enter: #/TM/ST 6  1 1 0 0 0 1 1 1 #/TM/ST TL/NS 3. To set the printer to print a journal, do the following: Enter: #/TM/ST 6  0 1 0 0 0 1 1 1 #/TM/ST TL/NS How do I allow for printing copy receipts? 1. Set the mode key to the PGM position 2.
PAGE 12
How do I make the decimal point key work; so I can sell other than full units. For: example 2.5 meters of something? 1. Set the mode key to the PGM position 2. To allow for fractional units: Enter: #/TM/ST 5  0 0 0 0 0 0 0 0 #/TM/ST TL/NS How do I turn off the Electronic Journal full error message? The XEA203 has an Electronic Journal. It cannot be turned off. It works on a FIFO (First in First out) basis. When the journal is nearly full the XEA203 will warn you that this is so.
PAGE 13
How shall I know when it is time to replace the batteries? The XEA203 will display a low battery warning message “LOW BATTERY” when the batteries are near to the end of their life. It will display the warning message “NO BATTERY” when the batteries are past the end of their life, or are not installed. The “LOW BATTERY” warning message is normally displayed about 2 days before the end of the batteries’ life.
PAGE 14
How do I make a sale? 1. Turn the mode key to REG 2. Sign on a clerk. For example to sign on clerk 1 enter: 1 CLK# 3. Enter the a price in cents. For example $15.00 is entered as: -1- 5 0 0 4. Press the department key you wish to apply the $15.00 sale to for example department 2: 18 _2 _ 5. Press TL/NS to finalise the sale to cash The XEA203 display shows “NOT ASSIGNED” and I cannot make a sale. How to I fix this? You must sign a clerk on. Please do the following to fix this problem. 1.
PAGE 15
The XEA203 displays “OVER LIMIT” when I try to finalise a sale to cash. How do I fix this? 1. First you must either: finalise the sale to Credit card CR1 and CR2 CH1 or CH2 or Cheque or do a subtotal void to clear the sale. Subtotal void is done by entering: #/TM/ST #/TM/ST 2. Turn the mode key to PGM 3. Enter the following: -8 - #/TM/ST TL/NS 4. Turn the mode key back to REG. The “OVER LIMIT” problem should be fixed.
PAGE 16
How do I produce sales reports? There are two type types of reports: X or e(X)amine reports Z or (Z)ero reports X reports read out your sales data, but do not clear it from the XEA203 Z reports read out your sales data, and clear it from the XEA203 There are two levels of X and Z reports: Daily Period A daily X report allows you to examine your daily figures anytime during the day without clearing them. A daily Z report allows you to print out your daily figures at the end of the day, and clear them.
PAGE 17
To produce a daily Z report, do the following: 3. Turn the mode key to X1/Z1 position 4. Press ● TL/NS key Your daily Z report will print. To produce a period X report, do the following: 5. Turn the mode key to X2/Z2 position 6. Press the TL/NS key Your period X report will print. To produce a period Z report, do the following: 7. Turn the mode key to X2/Z2 position 8. Press ● TL/NS key Your Period Z report will print.