OpenStage SL4 professional HiPath Cordless Office User Guide A31003-S2000-U160-2-7619
Our Quality and Environmental Management Systems are implemented according to the requirements of the ISO9001 and ISO14001 standards and are certified by an external certification company. Copyright © Unify GmbH & Co. KG 06/2014 Hofmannstr. 51, 81379 Munich/Germany All rights reserved. Reference No.
A31003-S2000-U160-2-7619, 06/2014
Safety notes 4 Safety notes Handset Danger: • Do not use the handset in potentially explosive atmospheres. • To avoid mutual interference, do not operate the handset in the vicinity of electronic equipment. • Do not use the handset in wet rooms! Devices are not splash-proof. • A transmitter signal is emitted by your handset. Please observe safety procedures for your area. Caution: The ringing tone, signal tones and handsfree talking (speakerphone mode) are played over the loudspeaker.
Operating instructions Operating instructions These operating instructions describe your handset and its functions on your communications system. All functions that can be performed via your handset are described here. If some of the required functions are not available on your handset, it may be due to one of the following: • The function is not configured for you or your handset - please contact your system administrator. • Your communications platform does not feature this function.
Overview of handset 6 Overview of handset 1 2 3 4 16 5 15 6 14 7 8 13 9 12 10 11 1 Earpiece 10 Mini USB connection 2 Display 11 Microphone 3 Display keys 12 Mute key 4 Control key 13 Hash key 5 Speakerphone key 14 Number keys 6 Talk key 15 On-hook and on/off key 7 Headset connection 16 Message key 8 Star key 9 R key How to use the keys: Page 11
Contents 7 Contents Safety notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 WEEE mark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Conducting calls – the basic functions. . . . . . . . . . . . . . . . . . . 35 Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents 9 Conducting calls – with multiple users . . . . . . . . . . . . . . . . . . . 68 Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Disabling/enabling automatic call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Cleaning the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 General specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Description of controls 11 Description of controls Function keys The following function keys are available: Key Name Usage On-hook and on/off key c • • • • End a call Cancel functions Go back to the next menu level up Activate or deactivate the handset Talk key d • • • • Answer a call Dial a phone number Open the redial list Access telephone system functions Speakerphonekey f • • • • Answer a call Dial a phone number Toggle between handset and speakerphone mode Access telephone system functi
Description of controls Control key The control key is assigned different functions depending on the operating situation: t Press top of key s Press bottom of key u Press left side of key v Press right side of key In idle status Call volume Open the handset's local phonebook - Open the handset's main menu During a call Call volume Open the handset's local phonebook - Select "Loudspeaker Vol", "GAP DTMF", "Base Settings" In the main menu Select a menu icon Select a menu icon Select a men
Description of controls 13 Menu icons in the main menu v uvts The handset's main menu can be opened by right-clicking the control key. The menu icons are selected by pressing the left/right and top/bottom of the control key. Alternatively, you can also press one of the numerical keys, e. g. 4 for "Alarm Clock" or O for "Settings". Menu options that are only available in expert mode are marked with the • icon. Expert mode can be set by switching the menu view from simplified to complete.
Description of controls Icon Ï Name Usage Settings Configure handset: • Date/Time • Audio Settings – Handset Volume – Handsfree Profiles – • Advisory Tones – Silent Alert – Ringtones(Handset) • Display + Keypad – Screensaver – Large Font – Colour Schemes – • Display Backlight – Keypad Illumination • Language • Registration – Register Handset – De-reg.
Putting the handset into service 15 Putting the handset into service Removing the protective cover Remove the protective cover from the display before putting the handset into service. Installing the charger The charger is designed for operation in closed, dry rooms within a temperature range of +5 °C to +45 °C. Install the charger on a level, non-slip surface. The phone's feet do not usually leave any marks on surfaces.
Putting the handset into service Inserting/changing the battery The handset is supplied with an approved battery. The battery is not charged when supplied. It is first charged in the handset. Caution: • • • • Please observe the safety notes Page 4. Only use approved batteries Page 109! Open the battery compartment in a dust-free environment only. Your phonebook entries and all settings remain stored even if you remove the battery. The date and time settings will be reset.
Putting the handset into service 17 3. Insert/change the battery Insert the battery ensuring that the contacts meet. 4. Close the battery compartment First, align the protrusions on the side of the battery cover with the notches on the inside of the casing. Then press the cover until it clicks into place.
Putting the handset into service Charging and using the battery To charge the battery, insert the handset into the charging shell with the keypad facing forwards. Important: Only place the handset in the designated charger. (for order numbers see Page 109).
Putting the handset into service Fitting the attachment clip Press the attachment clip onto the back of the handset until the tabs on the sides engage in the recesses on the phone. Connecting the USB data cable You can connect a standard USB data cable with a mini-B connector to the underside of your handset in order to synchronise your handset with a PC Page 95. Connect the USB data cable to the USB jack (1). 1 Connecting the headset N You can connect a headset with a 2.
Putting the handset into service Setting the handset display language If your preferred language for handset display texts is not set as the default, you can set this yourself. The language of communication system display texts can only be set by the administrator. v uvÏ Opening the main menu Open the handset's main menu.
Putting the handset into service 21 Setting the system display language c or d Menu If you wish to change the language of the display texts, then you must also change the system language on the handset. A different language can be set for every handset on the system. Press and hold the Talk or Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< More functions? [ Select the menu item and confirm.
Setting the handset Setting the handset You can change the standard settings of the handset if you are not happy with them. Setting the speaker volume During a call You can adjust the speaker volume during a call via the earpiece or speakerphone using a menu function. The relevant volumes are adjustable depending on whether you are conducting the call via the earpiece or speakerphone. p You are conducting a call. t Press the control key to open the Handset Volume menu.
Setting the handset 23 In idle status uvÏ v [ Settings s t Audio Settings s t Handset Volume [ [ You can change the speaker volume via the menu in idle mode. Open the handset's main menu. Select the menu icon and confirm. Select the menu item and confirm. Select the menu item and confirm. Handset Volume Earpiece: Speaker: st Back [ Earpiece Speaker uv Save Save Select the required menu item. Define the setting. Press the display key.
Setting the handset Setting advisory tones Caution: Can only be set if this menu item is visible. To set, see Page 32. The advisory tones have the following meaning: Advisory Explanation Key Tones Every key press is confirmed.
Setting the handset 25 Setting the ringer uvÏ v Settings s t Audio Settings [ [ s t Ringtones(Handset) [ st Volume Melodies Time Control Anon. Calls Silent [ Tones and melodies are saved on your handset. If you select the menu items Volume and Melodies, the ringtone sounds at the current setting. Open the handset's main menu. Select the menu icon and confirm. Select the menu item and confirm. Select the menu item and confirm. Select the required menu item and confirm. Caution: The "Anon.
Setting the handset Setting time control for external calls s t Time Control Specify a time period when you do not want the telephone to ring, for example during the night. [ uv st Select the menu item and confirm. Specify On or Off. If active: Suspend ring. from Suspend ring. until o Save Select the required menu item. Enter the time. Save the settings.
Setting the handset 27 Screensavers/caller pictures Show st a Press the display key. Toggle between the pictures. If you have saved a picture in an invalid file format, you will see an error message after selecting the entry. Press to exit the menu level. Sounds st The selected sound is played immediately. Toggle between the sounds. You can set the volume during playback. s t Loudspeaker Vol Options [ uv Save Press the display key. Select the menu item and confirm. Adjust the volume. Save setting.
Setting the handset Activating or deactivating the ringer * * Deactivating the ringer Hold down the key until a confirmation tone is emitted. The ó icon appears on the display. Activating the ringer Hold down the key until a confirmation tone is emitted. Deactivating the ringer for the current call Silence Press the display key. Activating or deactivating the alerting tone You can activate an alerting tone instead of the ringing tone. A short beep sounds for a call instead of the ringing tone.
Setting the handset 29 Setting the date and time The date and time setting can be used to ensure that the date and time are assigned correctly to incoming calls and in order to use the alarm. The handset date and time are automatically set when you set up a call to another station. If your communication system does not support this function, you can set the date and time manually. Either: uvÏ v Settings s t Date/Time [ [ or: Time Open the handset's main menu. Select the menu icon and confirm.
Setting the handset Setting the display A number of options are available for setting the display. You can set the screensaver (screen picture), the colour scheme, the font size and the display lighting. Screensaver/slide show A picture or slide show (all the pictures are displayed one after the other) from the resource directory Page 26 or the time can be displayed as a screensaver when the handset is idle. This will replace the idle status display.
Setting the handset 31 Colour scheme Five colour schemes are saved on your handset. By selecting a colour scheme you define the colours to be used for the font, menu items and background. uvÏ v [ Settings s t Display s t Colour Schemes [ [ st Selection If you change to a different colour scheme during a setting, it is immediately previewed to show how it will appear later for all menus. Open the handset's main menu. Select the menu icon and confirm. Select the menu item and confirm.
Setting the handset Setting the conversion list for vCard transfer Caution: Can only be set if this menu item is visible. To set, see Page 32. See also Gigaset QuickSync Page 95. Phone numbers are usually specified as follows in e-mail programs, such as Microsoft Outlook for example: +49 (05251) 820776. The handset is unable to use this format, however, to dial the phone number. If the phone number above is a local fixed network number, it is converted to 0820776, for instance, when dialled.
Setting the handset 33 Resetting the defaults Caution: Can only be set if this menu item is visible. To set, see Page 32. This function allows you to reset your mobile phone to the defaults, for example, if you want to pass it on to someone else or reset it.
Setting the handset Default settings Setting Tones and signals Explanation/notes Ringer volume Levels Default state 5 5 Ringer melody, external Ringer melody, internal Alerting tone Earpiece volume Volume in speakerphone mode Timed reminder Melody Volume Key tones, audible each time a key is pressed Warning tone, audible approximately five minutes before the battery expires Confirmation tone, indicates whether actions were successful or unsuccessful Auto.
Conducting calls – the basic functions 35 Conducting calls – the basic functions You can use your handset to make both internal and external calls. Internal calls are calls that • you make within the range of a communication system, for example, within your company, • you make between networked communication systems, for example, to different company locations. • External calls are calls that you conduct with users of the public telephone network.
Conducting calls – the basic functions a Activating/deactivating the handset Press the On-hook key until the activation or deactivation is confirmed by a signal. PIN If the default PIN has not been changed (0000), the handset is ready for operation as soon as it is switched on. If a PIN was set, it must be entered before the handset can be operated. Please enter PIN: o Enter the PIN. [ Confirm your entry. The handset is ready to use.
Conducting calls – the basic functions 37 First seize the line, then dial c or d o When the handset is in idle status: Press and hold the Talk or Speakerphone key. Enter the number you wish to dial. The user will be called. Typing errors cannot be corrected. In case of typing errors: Press the On-hook key. Either: p The station answers. You are conducting the call. or: The user is busy. You are routed to the other party's mailbox (if configured) or can program a callback request Page 38.
Conducting calls – the basic functions Manual redial c st if nec. Show The last 20 phone numbers dialled are saved in the redial list. A phone number that was dialled several times is only saved once. When the handset is in idle status: Press the Talk or Speakerphone key briefly. The redial list is displayed. Select the required telephone number. If you want to see details of the selected phone number: Press the display key. Either: c or d Press the Talk or Speakerphone key briefly.
Conducting calls – the basic functions 39 Caution: Callbacks are repeated until a connection is established or until the callback is deleted. A handset can initiate up to five callbacks and can be the destination for up to five callback requests. If these conditions are met, any further callbacks are rejected. Deleting a callback request c or d Menu Press and hold the Talk or Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm.
Conducting calls – the basic functions The consultation is ended and you return to the waiting call Either: The second user hangs up. You are reconnected with the first party. or: Menu >< Quit and return? [ Open the system menu. Select the menu item and confirm. You will be connected to the first party again. The second partner hears the busy tone and hangs up; an OpenStage handset hangs up automatically.
Conducting calls – the basic functions 41 Picking up a call in a call pickup group You can use your handset to pick up calls to telephones within your call pickup group (set by the service engineer). This is also possible when you are conducting a call. c Menu >< [ Group Pickup? p Prerequisite: You hear that a telephone in your call pickup group is ringing. Press and hold down the Talk key. The message "Call for:" appears on the display. Open the system menu. Select the menu item and confirm.
Conducting calls – the basic functions Caution: The external code must be entered before external phone numbers. Deactivating call forwarding c or d Menu >< Divert cancelled? [ a Prerequisite: The room monitor function is activated. Press and hold the Talk or Speakerphone key. Open the system menu. Select the menu item and confirm. Press the On-hook key to end the operation.
Conducting calls – enhanced functions 43 Conducting calls – enhanced functions Speakerphone mode Features Speakerphone mode offers you the following advantages: • Other persons can listen to and participate in the call. • Your hands are free. • When dialling, you can hear the ring tone, for example, without having to lift the handset to your ear. Speakerphone mode can be used effectively up to a background noise level of 50 dB (A).
Conducting calls – enhanced functions Conducting calls with the headset The handset can be used with a corded and cordless headset. Corded headset You can connect a corded headset via the jack on the side of the handset. The headset must have a (2.5 mm) jack plug. The earpiece and microphone functions are activated on the headset once it is connected. Cordless headset You can use a cordless Bluetooth headset with your handset.
Conducting calls – enhanced functions Activation ³ 45 The Bluetooth interface is automatically activated on your handset. The active Bluetooth function is ticked. Conducting calls via the Bluetooth headset If a Bluetooth headset is registered at the handset, the Bluetooth headset is activated immediately upon dialling. Accepting a call on the Bluetooth headset The headset uses a call tone to signal an incoming call.
Conducting calls – enhanced functions Number redial The last 20 phone numbers dialled are saved in the redial list. A phone number that was dialled several times is only saved once. If you tried to call a party from the handset's telephone directory, the name of the party is displayed in case of number redial. For information on manual number redial, see Page 38. Automatic redial c st Options st Automatic Redial [ The phone number is automatically redialled ten times at 20-second intervals.
Conducting calls – enhanced functions 47 Adding a telephone number to the redial list c st Options st st During dial preparation, you can add a number from your handset's redial list to your phonebook. Press the Talk key briefly. The redial list is displayed. Select the required telephone number. Press the display key. Copy to Directory [ Select the menu item and confirm. The phonebook is displayed. [ Select the menu item and confirm.
Conducting calls – enhanced functions Dialling a system speed dialling destination with suffix-dialling or a DID number c or d Menu >< >< [ Service? * 7=Use speed dialing? System speed dialling destinations can be saved in your communication system and then dialled by means of suffix-dialling or DDIA. These speed dialling destinations let you enter an additional suffix-dialling or DID number up to five seconds after entering the three-digit service code.
Conducting calls – enhanced functions 49 Dialling an individual speed dialling destination c or d Menu Press and hold the Talk or Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< * 7=Use speed dialing? [ Select the menu item and confirm. Abb. dial no: *o Enter the code for the speed dialling destination.
Conducting calls – enhanced functions Telephone database (LDAP) If your company has an LDAP telephone database and access to it is configured in your communication system, you can query it with your handset. This LDAP telephone database can contain far more entries than the phonebook on your communication system or your handset. The LDAP telephone database is installed on an LDAP server. This telephone database is accessed over the LDAP Internet protocol (Lightweight Directory Access Protocol).
Conducting calls – enhanced functions 51 If no entries were found If no entries were found, you can extend the search range by deleting some of the characters entered. >< Change search string? [ Select the menu item and confirm. You can now change your search entry. If too many entries were found The hit list is not displayed in full if more than 50 entries matching your search query were found. We recommend narrowing down the search by entering more characters.
Conducting calls – enhanced functions The handset's phonebook You can save contact information for frequent call partners in the phonebook. Once a phone number has been saved in this way you no longer have to enter it in full when you want to call someone. All you have to do is select the required phonebook entry. You can save a total of 500 entries at most in the phonebook. Gigaset QuickSync Page 95 is a software application for transferring data between your cordless OpenStage phone and your PC.
Conducting calls – enhanced functions 53 Saving an entry st s [ New Entry o st ... Open the phonebook. Select the menu item and confirm. The input mask is displayed. Enter the relevant information, see above. Jump to the next line. etc. Functions for text input: # X * Save a Switches mode from abc to Abc, from Abc to 123 and from 123 to abc If predictive text is off: press the key briefly. If predictive text is on: press and hold down the key. Deletes the letter to the left of the cursor.
Conducting calls – enhanced functions Dialling an entry with the speed dialling digit You can call up and dial the phone number associated with an entry to which you assigned a speed dialling digit by simply pressing this speed dialling digit Page 94. o Press and hold down the required speed dialling digit. The assigned phone number is dialled. Viewing an entry s s t or o Show Open the phonebook. You can scroll to the required entry or enter the first letter of the relevant entry.
Conducting calls – enhanced functions st 55 or: Delete List [ Yes a Select the menu item and confirm. A security check question appears. Confirm the security check question. The phonebook is deleted. Press the On-hook key to end the operation. Displaying available memory s st st Options Available Memory [ a Open the phonebook. Select any entry. Press the display key. Select the menu item and confirm. The amount of memory used and available is displayed. Press the On-hook key to end the operation.
Conducting calls – enhanced functions Sending a list/entry s st Options st st Open the phonebook. Select the entry you want. Press the display key. Either: [ Copy All Select the menu item and confirm. or: [ Copy Entry Select the menu item and confirm. then: o Enter the station number. The following phone numbers are possible: [ Confirm your entry. The list or entry is sent. • 1... 98 – the list or entry is sent directly to the recipient's handset.
Conducting calls – enhanced functions 57 Directed assignment of an MSN (multiple subscriber number) Multiple subscriber numbers are phone numbers belonging to an ISDN multiple device line. They are used for the directed addressing of terminals, for example when a fax machine has a separate number. Before selecting an external connection, you can directly assign a configured multiple subscriber number. The assigned number then appears on the called party’s display.
Conducting calls – enhanced functions Caution: If a call is transferred, the costs are still assigned to the ACCT entered. Using the handset as a second line You can use your mobile phone for an outgoing call as if it were another line (temporary phone). c or d Menu This function can also be called by entering the code Page 103. Press and hold the Talk or Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm.
Conducting calls – enhanced functions 59 Caution: Activation and deactivation of the phone number display relates to external or networked connections. An external provider must support this function. Directed call transfer You can transfer calls to other telephones to your handset. This is also possible when you are conducting a call. This function can also be called by entering the code Page 103. c or d Menu Another telephone rings. Press and hold the Talk or Speakerphone key. Open the system menu.
Conducting calls – enhanced functions Deactivating do not disturb c or d Menu >< Do Not Disturb OFF? [ a Press and hold the Talk or Speakerphone key. Open the system menu. Select the menu item and confirm. Press the On-hook key to end the operation. Call charge display After a call has ended, the display shows the connection charges for the current call as standard. If the costs are to be displayed continuously during an outgoing call, this function must be requested from the carrier.
Conducting calls – enhanced functions 61 Entrance telephone If the service engineer has set up an entrance telephone, you can speak to the door intercom and activate the door opener from your handset. If you are authorised to release a door, then a user can open the door by entering a five-digit code (for example, by means of a DTMF transmitter or installed keypads). Some of the functions described below can also be called directly by entering the relevant code Page 103.
Conducting calls – enhanced functions Activating the door release c or d Menu This function only works if it has been configured by the service engineer. Press and hold the Talk or Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< * 89=Door release ON? [ Select the menu item and confirm. o Follow the user guidance system from this point onwards.
Conducting calls – enhanced functions 63 TDS telephone data service You can use your mobile phone to operate connected computers and their programs, for example, access hotel services or information systems. c or d Menu This function can also be called by entering the code Page 103. Press and hold the Talk or Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< * 42= Tel. data service? [ Select the menu item and confirm.
Conducting calls – enhanced functions Deactivating a control relay c or d Menu Press and hold the Talk or Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< #90=Control Relay Off? [ Select the menu item and confirm. o Follow the user guidance system from this point onwards. Enter the required switch code (1... 4). a Press the On-hook key to end the operation.
Conducting calls – enhanced functions o[ 65 Enter and confirm your own multiple subscriber number. Either: >< [ 1=immediate? Select the menu item and confirm. or: >< [ 2=on no answer? Select the menu item and confirm. or: >< [ 3=on busy? Select the menu item and confirm. then: o Save Enter the destination number (without the external code). Save the settings. Deactivating call forwarding to a "trunk" c or d Menu Press and hold the Talk or Speakerphone key. Open the system menu.
Conducting calls – enhanced functions Save a Save the settings. "Temporary night service" is configured. Press the On-hook key to end the operation. Deactivating night service c or d Menu >< Night Service - OFF? [ a Press and hold the Talk or Speakerphone key. Open the system menu. Select the menu item and confirm. Press the On-hook key to end the operation. Using dual-tone multifrequency signalling Your handset operates on the basis of digital information transmission.
Conducting calls – enhanced functions 67 Parking/activating calls You can park up to ten calls (i.e. place them on hold) and then reactivate them at other telephones in your communication system. Parking a call p Menu >< Service? >< * 56=Park a call? You are on a call you wish to park. Open the system menu. [ Select the menu item and confirm. [ Select the menu item and confirm. o Enter the parking position number (0... 9) and note it down.
Conducting calls – with multiple users Conducting calls – with multiple users Call waiting You need to speak to a user in your communication system urgently, even though his line is busy. You can send a call waiting signal during his call to let him know you want to talk to him. The user either answers immediately or you will be automatically connected to him when he has finished his call. This function is only available if it has been configured by the service engineer. The user is busy.
Conducting calls – with multiple users 69 Call waiting tone off/on You can suppress the call waiting tone for external calls. c or d Menu >< [ Waiting tone off? a c or d Menu >< [ Waiting tone on? a Deactivating the call waiting tone Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. Select the menu item and confirm. Press the On-hook key to end the operation.
Conducting calls – with multiple users Busy override You need to speak to an internal user urgently, even though his line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a message. This function is only available when the code has been input and if it has been configured by the service engineer. p *L2 Override o The user is busy. Call the function. Enter the phone number of the busy user. The override is established.
Conducting calls – with multiple users 71 If you do not answer recalls, another telephone defined by the service engineer is called (intercept station). Transferring (with announcement of call transfer) p Menu >< [ Start transfer? You can use this function to forward a call which you answered to another user. Open the system menu. Select the menu item and confirm. The current call is placed "on hold", so that the first user waits.
Conducting calls – with multiple users Toggling (switching between calls) The Toggle function allows you to switch between two users without allowing them to speak to each other directly. The two users can be either external or internal users. You can also withdraw from the calls and connect the two users with each other. You can also start a conference. p Enquiry You are conducting a call. Press the display key. The current call is placed "on hold", the user waits.
Conducting calls – with multiple users 73 Expanding a conference You can expand an existing conference to include up to five users. p Open the system menu. Menu >< Add party? [ Select the menu item and confirm. Conference is placed "on hold", the users wait. o Enter the phone number of the new user. p Conference? The user is free and answers the phone. You announce the conference. Open the system menu. Menu >< You are connected with two or more partners in a conference call.
Conducting calls – with multiple users Disconnecting a party from the conference As the convener of the conference, you can disconnect users from the conference. p Menu >< View conf parties? [ > Mnu >< Remove party? [ You are connected with two or more partners in a conference call. Open the system menu. Select the menu item and confirm. The first party is displayed. Display the required party. Select the menu item and confirm. Select the menu item and confirm.
Group functions 75 Group functions Activating/deactivating group calls If this has been configured by the service engineer, you belong to one or more groups of internal users that can be reached at a hunt group or group call phone number. Calls are signalled on all telephones in the group either in succession (=hunt group) or simultaneously (=group call), until a member of the group answers the call. Every user in the group can also remain available under his own phone number.
Group functions c or d Menu Leaving and re-joining all groups Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. Either: >< Leave hunt group? [ Select the menu item and confirm. or: >< Join hunt group? [ Select the menu item and confirm. then: The list of groups is displayed. Group 1 Group 2 # Press the hash key. You have now left all groups. or: * Press the star key. You have now joined all groups.
Group functions 77 Deleting users c or d Menu Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< * 81= Ringing group on? [ Select the menu item and confirm. The number of parties added is displayed. in group Mnu >< Display/Clear? [ Select the menu item and confirm. The first user added is displayed. > Scroll to the required user. Mnu >< [ Delete? Open the additional menu.
Group functions c or d Menu Logging off Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< UCD Menu? [ Select the menu item and confirm. >< #401=Log off? [ Select the menu item and confirm. a Press the On-hook key to end the operation. Logging on/off temporarily You can log on or off at the system temporarily, for example, during break times.
Group functions 79 Wrap-up time If you need more time than the actual call lasts, you can request/activate a wrapup time for the last call. This can be a fixed length of time or, alternatively, you must deactivate the wrap-up time yourself (log back on). c or d Menu Requesting time Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< UCD Menu? [ Select the menu item and confirm.
Group functions c or d Menu Night destination off Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< UCD Menu? [ Select the menu item and confirm. >< #404=UCD night off? [ Select the menu item and confirm. a Press the On-hook key to end the operation. Display the number of waiting calls c or d Menu You can check the number of waiting calls for the group.
Group functions 81 Mulap group (Multiple Line Application) If your handset's line belongs to a Mulap group (Multiple Line Application), then you can • • • • answer calls for the group (press the Talk key in group calls) make external telephone calls under the group phone number (the group phone number is stored in the called party's caller list, for example) activate and deactivate the group call function for your handset's line forward the lines of the Mulap group to internal or external destinations A
Group functions c or d Menu Forwarding on Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. >< Service? [ Select the menu item and confirm. >< More functions: [ Select the menu item and confirm. >< * 501=Forward Line: ON? [ Select the menu item and confirm. o Enter a line number. Either: >< [ 1=all calls? Select the menu item and confirm. or: >< [ 2=external calls only? Select the menu item and confirm.
Message functions 83 Message functions The message functions enable you to react to voicemail/callback services of the communication system or of other users or to initiate information features yourself. Leaving a message/advisory message A number of advisory messages are stored in your communication system that can be automatically sent to the caller when an internal call is not answered (in the case of handsets and telephones with display).
Message functions Caution: For example, if you want to enter the third character on a key: press the relevant key three times in succession. Save a c or d Menu >< Absence Text OFF? [ a Save the message. Press the On-hook key to end the operation. Deactivating an advisory message Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. Select the menu item and confirm. Press the On-hook key to end the operation.
Message functions 85 Typing errors can be corrected: activate delete mode by double-clicking the hash key and then use the hash key to delete a character. Caution: You can enter the text via the handset's keypad. Each key is assigned several letters and each letter is selected by pressing the key an appropriate number of times. For example, you have to press the "7" key three times to enter an "r". then: Send a Press the display key. Press the On-hook key to end the operation.
Message functions Answering a message or voicemail message An advisory message appears and the message key flashes when one or more information messages or voicemails have been received for you. Viewing a new message Either: f Press the message key. or: c or d Menu >< Display Messages? [ >[ Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. Select the menu item and confirm. Select the required message and confirm your selection. then: Msg.
Message functions 87 Checking for an old text message c or d Menu >< > Display Messages? Msg. from: ... [ Old messages that have not been deleted cannot be displayed using the message key f. To call these messages, proceed as follows: Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. Select the menu item and confirm. Select the required message and call the additional menu. Mnu >< Text? [ Select the menu item and confirm.
Message functions c or d Menu >< Caller lists Selecting a call request Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. [ Select the menu item and confirm. The caller lists for missed calls and answered calls are displayed. > Select a call request. Calling back a caller > Mnu >< [ Call? Select the party Open the additional menu. Select the menu item and confirm. The connection is set up.
Additional functions 89 Additional functions Handset alarm clock function When the alarm clock is activated, it rings every day or every day from Monday to Friday at the set time. The alarm clock is deactivated during automatic number redial. Caution: The alarm will only sound with the set melody if the handset is in idle status. During a call, the alarm is only signalled by a short tone. Prerequisite: The date and time must be set.
Additional functions Deactivating an alarm/repeating after a pause The alarm rings for 60 seconds. The ì symbol appears on the display. If you do not press anything, the alarm repeats after five minutes and then deactivates. During the alarm: Either: Off Press the display key. The wake-up call is deactivated. or: Snooze Press the display key or any key. The alarm deactivates and is repeated after five minutes. The alarm is repeated twice and then permanently deactivated.
Additional functions 91 a Press the On-hook key to end the operation. Confirming an appointment reminder call An appointment reminder call is signalled in the same way as an incoming call. Off Press the display key during the appointment reminder call. If you do not confirm the appointment reminder call, it will be stored in a missed dates list. Deactivating an appointment reminder uvá st v Organizer Calendar Select the menu icon and confirm. [ Select the menu item and confirm.
Additional functions st Missed Alarms [ Delete Select the menu item and confirm. The date and time of the unconfirmed appointment are displayed. If 10 entries are already stored in the list, the next appointment reminder will delete the oldest entry. Delete entry manually from the list. System appointment function You can arrange for the communication system to remind you of an appointment. For this to happen, you need to save the times at which you wish to be reminded.
Additional functions 93 If you do not accept the reminder, the handset will ring a few more times and "Appoint." will be displayed before the reminder is deleted. Selecting a base If your handset is registered at multiple bases, then you can set a specific base or the base with the best reception as the base to be used. The handset then switches automatically to this base. uvÏ st st st v You can change the base name that is displayed on the handset at any time. Open the handset's main menu.
Additional functions Setting the base Caution:. Cannot be set on HiPath 3000. uvÏ st st v You can configure individual settings on your system with your handset depending on how your system is configured. Open the handset's main menu. [ Select the menu icon and confirm. System [ Select the menu item and confirm. Base Reset [ Select the menu item and confirm. Settings ><[ Select the required menu item and confirm.
Additional functions 95 Changing display key assignments You can assign functions to display keys and/or change the current assignment. The function is then started by pressing the key. Changing the assignment ? Press and hold the required display key. A list of the functions that can be programmed on the key is displayed. The following functions are available for selection: st[ • • • • • INT (not available on HiPath 3000) Alarm Clock Calendar Bluetooth Redial Select and confirm the entry.
Additional functions Bluetooth interface Before you can use your Bluetooth device, activate Bluetooth, ensure the devices are visible and then register the handset. You can register one Bluetooth headset to the handset. You can also register up to five data devices (PCs, PDAs and mobile phones) to send and receive address book entries as vCards or exchange data with the computer ( Page 99). To use the phone numbers, dialling codes (country and area code) must be stored in the directory ( Page 32).
Additional functions 97 Trusting the device Options Press the display key. st Trust Device [ Select the menu item and confirm. st agreed PIN: [ Enter the Bluetooth PIN and confirm (default: 0000). The device is saved in the list of known devices. Cancelling/repeating current search Cancel Press the display key to cancel the search. or st Options Repeat Search [ Press the display key. Select and confirm the menu item in order to repeat the search.
Additional functions Deregistering Bluetooth devices s st Options Delete Entry [ Select the entry. Press the display key. Select the menu item and confirm. Changing the name of a Bluetooth device s st Options Edit Name Select the entry. Press the display key. [ Select the menu item and confirm. o Rename. Save Press the display key.
Additional functions 99 Phonebook transfer s st Options st Copy Entry st st st Prerequisite: The Bluetooth connection between the devices is established Page 96. Open the phonebook. Select the entry. Press the display key. [ Select the menu item and confirm. Copy All [ Select the menu item and confirm. vCard via Bluetooth: [ Select the menu item and confirm. Trusted Devices ... [ Select and confirm the target device or the other handset. The vCard data is sent to the target device.
Telephone blocking Telephone blocking Handset telephone lock Note: Can only be set if this menu item is visible. To set, see Page 32. You can protect your handset against theft by entering a 4-digit numerical code to lock it. The PIN is preset to "0000" (default). The handset does not prompt for a PIN in this setting. As soon as you have changed the PIN you will need to enter it when you turn on the handset. You can protect your handset from unauthorised access with the telephone lock Page 101.
Telephone blocking 101 Telephone lock code programming You can protect your handset against unauthorised access (thereby safeguarding personal data) by entering a 5-digit code to lock and unlock it. c or d Menu >< Service? >< * 93=Change PIN? To change a code, first enter the old code and then key in the new code twice. Press and hold the Talk key or press and hold the Speakerphone key. Open the system menu. [ Select the menu item and confirm. [ Select the menu item and confirm.
Telephone blocking c or d Menu >< Changeover off? Unlocking the handset Press and hold the Talk key or press and hold the Speakerphone key. Open the system menu. [ Select the menu item and confirm. o Enter the PIN code (5 digits, default "00000"). a Press the On-hook key to end the operation. Central telephone lock / Locking/unlocking other handsets If you have the appropriate authorisation, you can lock and unlock other handsets to prevent unauthorised use.
System functions 103 System functions The system functions can be called up via the menu or directly by entering codes. Calling functions via the menu c or d Menu Press and hold the Talk key or press and hold the Speakerphone key. Open the system menu. Either: >< [ Suppress call ID? Select and confirm the function. or: >< Service? [ Select the menu item and confirm. >< * 41=Temporary MNS? [ Select and confirm the function. or: >< Service? [ Select the menu item and confirm.
System functions Functions and codes Your service personnel may have assigned different codes to the following functions or some functions may not be available in your configuration. Functions Automatic call wait.term.on Automatic call wait.trm.off Call waiting tone off Call waiting tone on Accepting call waiting Caller list – Call – Saving a number Advisory msg. on Advisory msg.
System functions 105 Functions Codes Callback View callbacks Suppress phone number Restore phone number Temporary phone number (MSN) Ringing group on Ringing group off Hunt group/join hunt group Hunt group/leave hunt group Control Relay On Control Relay Off Change PIN Trunk flash) Language selection Locking the phone Unlocking the phone Directory (system, LDAP) Tel.
Appendix Appendix Troubleshooting Some malfunctions can be resolved without outside intervention. The following table provides a list of such malfunctions. All other malfunctions should be reported to the relevant service personnel. Error No display. You cannot dial an external number. No reaction to keystroke. Possible cause Remedy The handset is not switched on. Press the On-hook key until confirmation is received. Batteries are empty. Charge or replace the batteries. The handset is locked.
Appendix 107 Error The following appears: Not possible Or: Incorrect input Or: Nothing stored The following appears: Possible cause Speed-dial number not available, appointment entered incorrectly, entry blocked or not allowed, prerequisite not fulfilled (for example if there is no second partner for toggling), number dialled was incomplete. Remedy Correct your input, select a permitted option, enter the phone number in full. Blocked function was called.
Appendix Documentation These operating instructions can be found in PDF format at the following URL: http://www.unify.com/us/support/manuals.aspx To view or print the operating instructions in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed. To view the operating instructions in HTML format, you need a computer with a Web browser, for example Microsoft Internet Explorer.
Appendix 109 Battery Technology Voltage Capacity Type Lithium ion (Li-Ion) 3.7 V 750 mAh V30145-K1310-X445 The handset is supplied with the recommended battery. Only an original battery may be used. The device is supplied with the recommended battery. Replacement batteries can be ordered if necessary from Unify Service. Handset operating times/charging times The operating time of your handset depends on the capacity and age of the battery and the way it is used. (All times are maximum possible times).
Appendix Writing and editing text Each key between Q and O is assigned several letters and characters. Control the cursor with u v t s. Press and hold u or v to move the cursor word by word. Characters are inserted at the cursor position. Press the star key * to display the table of special characters. Select the required character and press the display key §Insert§ to insert the character at the cursor position. • Press and hold Q to O to enter digits.
Appendix 111 Accessing additional functions via the PC interface To enable your handset to communicate with the PC, the Gigaset QuickSync program must be installed on your PC (free to download at http://wiki.unify.com/wiki/Gigaset_professional_accessory). Transferring data After installing Gigaset QuickSync, connect the handset to your computer using Bluetooth Page 96 or a USB data cable Page 19. Caution: • If the USB data cable is plugged in, a Bluetooth connection cannot be established.
Index A Accessories ............................................................ 109 Account code ........................................................... 57 Activating .................................................................. 36 Advisory message .................................................... 83 Advisory tones .......................................................... 24 Alarm clock ............................................................... 89 Alerting tone ......................
Index D DDIA with speed dialling .......................................... 48 Deactivating ............................................................. 36 Deactivating/activating group calls ........................... 75 Declaration of conformity ....................................... 111 Default state ............................................................. 33 Delete Entry .................................................................46, 54 Phonebook ...........................................
Manual redial ............................................................ 38 Memory .................................................................... 55 Message Leaving .................................................................. 83 Viewing .................................................................. 86 Message functions ................................................... 83 Message key .............................................................. 6 Message list ........................
Index Star key .................................................................6, 11 Storage ................................................................... 107 Suffix-dialling with speed dialling ............................. 48 Switching between calling partners .......................... 72 System speed dialling .............................................. 47 System speed dialling, individual ............................. 48 T Talk key .............................................................
