Operation Manual

A31003-P3010-U105-16-7619, 03/2014
myAttendant, User Guide 61
Unified Communications
Conferences
Options for Configuring a Scheduled Conference
The initiator of the conference can define the following properties:
• Start time and End time
• Recurring conference
• Presence of conference controller required
• Authentication of conference participants on joining the conference required
(by entering a conference ID and password via the phone keypad).
INFO: Mobility Entry users must enter the code for DTMF suffix
dialing before their authentication.
The default password for conferences is 123456. The conference controller
can change this for the conference participants individually.
• Language of the announcements and invitations by e-mail (by default, this is
the language of the voicemail box).
• Direction for the connection setup for each conference participant (default:
outbound).
Starting the Conference
The system opens the window with the virtual conference room at the scheduled
time automatically for all internal conference participants, provided they have
started myAttendantwith the classic user interface. If the presence of the
conference controller is required, the system first calls the controller. After the
successful authentication of the controller, all the other conference participants
are called simultaneously. Conference participants who have forwarded their calls
to their voicemail boxes or who are determined to be absent by their presence
status are not called. Depending on how the connection setup has been
configured, the system calls the conference participants or the participants can
dial in themselves. The system announces every participant who joins the
conference by name, as in: "... has joined the conference", provided
the initiator has recorded his or her name announcement.
INFO: In order to enable the participants of a conference you
have scheduled without authentication to hear the name
announcement at the start of the conference, you will need to
have first already initiated a conference with authentication on
one occasion.
Dialing In
Every conference participant can use the dial-in number to dial into the
conference within the scheduled time period, regardless of which direction for the
conference setup was set for that participant. Attempts to dial into the conference
outside the scheduled time period result in a corresponding announcement.