Operation Manual

A31003-P3010-U105-16-7619, 03/2014

myAttendant, User Guide 71

Unified Communications

Conferences

Step by Step

1) Click Conference.

2) Click AdHoc Conference. The AdHoc Conference window opens with you

set as the conference controller.

3) Add any conference participants as needed; see How to Add Conference

Participants for details.

4) In the AdHoc Conference window, click on File > Save.

5) Enter the Conference Name.

6) Click Advanced.

7) Select one of the following options in the Conference Type drop-down list:

• If you want to mandate the authentication of conference participants using

passwords, select Permanent Conference.

• If you want to waive the authentication requirement for the conference

participants using passwords, select Permanent Conference (No

Password).

8) Select the desired Conference Language for the announcements and the

invitations by e-mail (by default, this is the language the voicemail box).

9) Enable the check box This conference is active.

10) If you want to force the conference participants to authenticate by pressing

the * (star) key, select the check box Force called participant to enter "*"

(star) to join the conference.

INFO: This option is recommended if the conference participants

do not have to authenticate via a password. This ensures that only

the participants who are actually present are connected to the

conference, as opposed to a voicemail box, for example.

11) If you want to use Web Collaboration concurrently with this conference, select

the Automatically start phone conference with web collaboration check

box.

12) If you want the system to automatically record the conference, select the

Automatically record this conference check box.

13) If you want the e-mail invitations to be sent automatically to the conference

participants, select the check box Automatically send email invitation to

conference participants.

14) If you want to add some introductory text to the invitation e-mail, enter this in

the Notes.

15) Click Save.

16) Click Send to all. The invitation e-mails will now be sent.