Operation Manual

38 Applications available on your OpenScape Desk Phone IP 55G
Personal phonebook
The "Personal" tab contains your local phonebook. You can store up to 1,000 personal contacts in
this phonebook. The entries are sorted in alphabetical order in the phonebook list and displayed
with the icon for the specified default phone number.
There are two ways of creating new contacts:
• Via the phonebook list softkeys  Page 153
• Accept entry from LDAP search
 Page 159
Contact details
The type of data displayed for a call in the telephony interface  Page 34 is dependent on the in-
formation you have stored for this contact in your local phonebook.
A contact consists of an entry in the "First name" or "Last name" fields and at least one phone num-
ber  Page 153.
In addition, you can store non-telephony-specific data (e. g. address, function, etc.) for each entry.
You can store several phone numbers for each contact. In this case, however, you should define
a preferred number
 Page 154.
Classify your contacts into groups  Page 155.
Save a picture of the contact  Page 156.
Managing contacts
All saved contacts are listed in alphabetical order on the "Personal" tab.
You can use the "Options" context menu to
• create new contacts  Page 153
• define the contact display format
 Page 158
• perform a quick search in the phonebook
 Page 157
• sort contacts into groups
 Page 155
• delete the entire phonebook list
 Page 154
Using contacts
The following functions are available via the softkeys of a selected contact:
• Calling a contact  Page 116
• Editing a contact
 Page 153
• Deleting a contact
Corporate directory
If you have access to a corporate directory (LDAP directory), you can search for contacts in it (con-
sult your administrator).
A user-friendly, advanced search function is available for this. You can transfer any contacts found
to your local phonebook for further use.
We recommend the OpenStage Manager software for professional management of your
contact data and for synchronising your data with the Outlook/Notes e-mail programmes.
For more information, refer to the User Manual OpenStage
Manager  Page 20.