User guide

4. Record Features
Record Features 4-5
Addressing Messages After You Record
After you record a message, you can address it to one or more subscribers,
or to a group of subscribers (distribution list) by distribution list number.
A distribution list contains extension numbers or names of subscribers. A
message sent to a distribution list, goes to all subscribers on the list. There
are two types of distribution lists:
•
Personal distribution list.
This is set up by the subscriber for personal
use. You can enter up to 20 extensions per list. Refer to “Creating
Personal Distribution Lists” on page 6-5.
•
System distribution lists.
This is set up by the system administrator.
Available to all PhoneMail subscribers. To set up your system
distribution list, give your system administrator the names and
extension numbers of the PhoneMail subscribers you want on the list.
Note:
Messages to an individual or to a
system
distribution list that
cannot be delivered are discarded rather than returned.
Note:
If you are in a PhoneMail network, refer to “Addressing
PhoneMail Network Messages” on page 9-2 for more information.
If you are in an AMIS Analog network, refer to “Addressing AMIS
Analog Messages” on page 9-2 for more information.
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4
7
*
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5
8
0
3
6
9
#
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4
7
*
2
5
8
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9
#
After Recording a Message:
To Address the Message:
Address by
extension number
or
Address by
name
:
Dial each
destination
Dial the
name
until recognized.
*
After the system
confirms each
correct number,
press:
After the system
confirms each
correct name,
press:
extension
or
distribution list
.
After each
number,
press:
When you are
Finished
Entering
destinations,
press:
*
Dial last name, then first name. Use 7 for Q and 9 for Z. The person must be
a subscriber on your PhoneMail system.