Specifications

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Revised 7/23/14
Q. Site. The location where Product will be
executed or delivered.
R. Technical Specifications. A written
description by the County setting forth the
specific terms of the intended
procurement, which may include: physical
or functional characteristics, the nature of
a Product, and description of the work to
be performed, Products to be provided.
S. Trade Discount. Amount or rate by which
the catalog, list, or retail price of an item is
reduced when sold to a reseller. It is the
reseller’s profit margin and usually varies
directly with quantity of the item
purchased.
T User Department. Any Department,
agency, or other entity authorized to
procure Products under County Contracts.
3. Bid Submission
A. All bids shall be submitted on Bid Forms
attached, sealed in an envelope and
identified with the Bid opening date and
time, and the Letting Number. All Bids
shall be delivered no later than the Bid
opening date, to Suffolk County
Department of Public Works, Yaphank
Avenue, Yaphank, NY 11980. Bidders are
solely responsible for timely delivery of
their Bids.
B. The Contract shall be for a period of one
(1) year and may be extended up to four
(4) times, for individual terms not to
exceed one year, by mutual agreement
between the Contractor and Suffolk
County. The original Contract period, plus
extensions, shall not exceed five (5) years
total.
C. Bids must be completed and legible. All
Bids must be signed in ink. All information
required by the Technical Specifications
must be supplied by the Bidder on the Bid
form. No alteration, erasures or additions
are to be made to the Technical
Specifications. Changes may be ignored
by the County or may be grounds for
rejection of the Bid. Changes, corrections
and/or use of white-out in the Bid must be
initialed by an authorized representative of
the Bidder.
D. If the Bid is made by a partnership or
corporation, the name and address of the
partnership or corporation shall be
indicated, together with the names and
addresses of the partners or officers. If
the Bid is made by a partnership, it shall
be acknowledged by one of the partners; if
made by a corporation, by the President.
E. Bids which are incomplete, conditional or
obscure may be rejected as non-
responsive.
F. Bidders are cautioned to verify their bids
before submission, as amendments to
Bids or requests for withdrawal of Bids
received by the County after the time
specified for the Bid opening may not be
considered.
G. The Bidder, in submitting his bid,
specifically agrees that the Notice to
Bidders published in conjunction with this
Letting and the Bid Documents shall all
form part of the Contract between the
Bidder and the County of Suffolk.
H. Confidential, trade secret or proprietary
materials as defined by the laws of the
State of New York must be clearly marked
and identified as such upon submission by
the Bidder. Marking the Bid as
“confidential” or “proprietary” on its face or
in the document shall not be considered
by the Commissioner to be sufficient
without specific justification as to why
disclosure of particular information in the
Bid would cause substantial injury to the
competitive position of the Bidder.
Bidders/Contractors intending to seek an
exemption from disclosure of these
materials under the Freedom of
Information Law must request the
exemption in writing, setting forth the
reasons for the claimed exemption.
Acceptance of the claimed materials does
not constitute a determination on the
exemption request, which determination
shall be made in accordance with statutory
procedures. Properly identified information
that has been designated confidential,
trade secret, or proprietary by the Bidder
will not be disclosed except as may be
required by the Freedom of Information
Law or other applicable State and Federal
laws.
I. In all Bid Documents, the words "or equal"
are understood to appear after each
Product. Any deviations from
specifications or the indicated brand shall
be clearly stated on the Bid form and fully
explained by accompanying circulars,
specification sheets or samples submitted