Specifications

Page 3 of 22
Revised 7/23/14
with the Bid. The Commissioner’s decision
as to acceptance of a commodity as an
equal shall be final. If Bidder does not
identify an exception to a specified brand,
the Bid will be construed as providing the
identical commodity described in the
Technical Specifications and Bidder will be
required to deliver the brand specified.
J. Bids shall be extended and totaled where
required. In the event of a discrepancy
between the unit price and the extension,
the unit price will govern. Bidders may bid
on any or all items.
K. Awards will be made by item or class.
When Class Bids are indicated, Bidder
must bid each item in the class. A Bidder
desiring to bid “no charge” on an item in a
class must so indicate; otherwise the bid
for that class will be construed as
incomplete.
L. Delivery time frame must be specified.
Use of the term “ASAP” may void your Bid.
M. All prices must be bid on the basis of
F.O.B. delivery point, unloaded inside and
assembled unless otherwise indicated in
the Bid Documents.
N. Prices must be net, including
transportation, delivery, and other
charges, fully prepaid by Contractor to the
destination(s) indicated in the Bid
Documents.
O. The quantity shown for the Product is an
estimate of the needs of the User
Department. The Bidder, in submitting a
Bid, agrees that the County may purchase
any quantity over or under the quantity
shown at the unit price bid, or may not
purchase at all.
P. Cash Discounts will not be a factor in
determining awards unless otherwise
indicated by the County. Trade Discounts
may be a factor in determining the award.
Q. During the Contract term, if substantially
the same or a smaller quantity of a
Product is sold by the Contractor outside
of this Contract upon the same or similar
terms and conditions as that of this
Contract at a lower price to a Federal,
State or local governmental entity, the
price under this Contract shall be
immediately reduced to the lower price.
R. The successful Bidder agrees to comply
with all laws promulgated and publically
accessible codes, rules, regulations and
standards which govern and have
jurisdiction at the time the Product is
provided. If the Contractor performs any
work contrary to applicable laws, codes,
rules, regulations, and/or standards, he
shall bear all costs and liability arising
therefrom.
.
S. If any portion of the work being Bid is
subject to the prevailing wage rate
provisions of the Labor Law, a copy of the
applicable prevailing wage rates to be paid
or provided are deemed part of the Bid
Documents. If a copy of the applicable
rates are not annexed to the Bid
Documents, the information will be
furnished to the Bidder immediately upon
receipt of a request for same.
T. Pursuant to Section 220 of NYS Labor
Law, no laborer, workman or mechanic in
the employ of the Contractor,
subcontractor or other person doing or
contracting to do the whole or any part of
the Work contemplated by this Contract
shall be permitted or required to work
more than eight hours in any one calendar
day or more than five days in any one
week except in the emergencies set forth
in the Labor Law.
U. The Bidder agrees that by submitting a
successful bid, any political subdivision to
any other governmental entities will be
permitted to participate in the awarded
Contract per the same terms and
conditions set forth in the Contract; where
authorized under law provided, however,
that any political subdivision choosing to
utilize the Contract will be wholly
responsible for any debts incurred by them
as participants of the Contract.
V. Bidders shall supply three (3) parts books,
three (3) service repair manuals, and three
(3) operator's manuals with each unit,
where applicable.
W. Bids on equipment must be on standard
new equipment, latest model and in
current production. Where any part of
nominal appurtenance of equipment is not
described, it shall be understood that all
the equipment and appurtenances which
are usually provided in the manufacturer's
stock model shall be furnished.