Specifications

Page 4 of 22
Revised 7/23/14
X. The successful Bidder will provide the
location of the authorized repair shop at
which location the equipment will be
serviced under a Guarantee and Warranty
Maintenance Agreement.
Y. The County is not liable for any costs
incurred by a Bidder or Contractor in the
preparation and production of a bid, or for
any work performed prior to Contract
execution.
4. Samples & Shop Drawing(s)
A. The Commissioner reserves the right to
request from Bidder/Contractor
representative sample(s) or shop
drawing(s) of Product(s) offered, at any
time. Unless otherwise instructed, the
sample(s) shall be furnished within ten
(10) days of the request.
B. Requested samples and/or drawings shall
be delivered free of charge. Samples shall
be removed by the Bidder, at Bidder’s
expense, upon request of the
Commissioner. The County will not be
responsible for samples which are
destroyed, damaged, consumed or
rendered useless by testing or
examination. If samples are not removed
within thirty (30) days after written notice
to Bidder/Contractor, they shall be
considered as abandoned and the County
shall have the right to dispose of them as
its own property.
C. If in the judgment of the Commissioner, a
sample is not submitted as requested or if
the sample is not in accordance with the
requirements stated in the Technical
Specifications and the Bid Documents the
Commissioner may reject the bid; or, if an
award has been made, cancel the
Contract at the expense of the Contractor.
D. When an accepted sample exceeds the
minimum Technical Specifications, all
Products delivered will be of same quality
and identity as the sample.
E. Samples may be held by the
Commissioner during the entire term of the
Contract for comparison with deliveries.
5. Withdrawal Of Bids
A. Any bid may be withdrawn by the Bidder
prior to the scheduled time for the receipt
of bids or authorized postponement
thereof provided the Bidder's written
request for withdrawal is delivered to the
Commissioner before the Bids are
opened. A Bid which has been withdrawn
will be returned to the Bidder unopened at
the time of the opening of the other bids.
6. Opening Of Bids
A. The time scheduled for the receipt of Bids
shall be in accordance with the Notice to
Bidders. All Bids formally received will be
opened and read aloud. The results will
be made public. Until the actual award and
execution of a Contract, the County
reserves all its rights with respect to the
rejection of bids.
B. Late Bids will not be considered.
7. Bid Evaluation
A. Prior to award the Commissioner may
conduct investigations as to whether or not
the Products, qualifications, or facilities
offered by the Bidder meet the
requirements set forth in the bid document
and Technical Specifications, and are
ample and sufficient to insure the proper
performance of the Contract in the event
of award. Upon the request of the
Commissioner, the Bidder shall provide
evidence of experience, ability and
financial standing, as well as a statement
as to plant, machinery, and capacity of the
manufacturer for the production and
distribution of the Product which is the
subject of the bid. Notwithstanding the
forgoing, the Commissioner shall not be
obligated to conduct any investigations
before an award. It is further understood
that no such investigations shall relieve a
Contractor from fulfilling all requirements
and conditions of the Contract.
B. Local Preference: Section A4-14 of the
Suffolk County Administrative Code
establishes a local preference program for
Suffolk County Contractors. This
preference program allows the County the
option of awarding Contracts to Bidders
other than the lowest Responsible Bidder.
Copies of Section A4-14 of the Suffolk
County Administrative Code may be
obtained at the Yaphank offices of the
Department of Public Works or viewed on
the Suffolk County web site at
http://legis.suffolkcountyny.gov/. Click
on “Search the Laws of Suffolk
County.”