Specifications

Page 12 of 22
Revised 7/23/14
construed as acceptance of the Products
received.
M. The decision of the Commissioner as to
compliance with delivery terms shall be
final.
16. Payment
A. Presentation of Suffolk County
Payment Voucher - In order for payment
to be made by the County to the
Contractor, the Contractor shall prepare
and present a Suffolk County Payment
Voucher or certified invoice, which shall be
documented by sufficient, competent and
evidential matter.
B. Voucher Documentation - The Suffolk
County Payment Voucher or certified
invoice shall set forth complete and
accurate billing invoice information, in
accordance with the Contract. All Suffolk
County Payment Vouchers or certified
invoices must be signed in ink by duly
authorized persons.
C. Payment by County - Payment by the
County shall be made within thirty (30)
days after approval of the Suffolk County
Payment Voucher by the Comptroller of
the County of Suffolk.
D. Final Voucher - The acceptance by the
Contractor of payment of all billings made
on the final approved Suffolk County
Payment Voucher shall operate as and
shall be a release of the County from all
claims by the Contractor.
17. Taxes
Unless otherwise specified in the Bid
Documents, purchases made by the
County of Suffolk are exempt from State or
local sales taxes and, with certain
exceptions, Federal excise taxes. To
satisfy the requirements of the New York
State sales tax exemption, either the
Purchase Order issued by the
Commissioner or the voucher forwarded to
authorize payment for the Products, will be
sufficient evidence that the sale by a
Contractor was made to the County of
Suffolk, an exempt organization under
section 1116 (a) (1) of the Tax Law. No
person, firm or corporation is, however,
exempt from paying Unemployment
Insurance or the Federal Social Security
taxes.
18. Audit
A. All payments made under the Contract are
subject to audit by the Comptroller
pursuant to Article V of the Suffolk County
Charter. The Contractor further agrees
that the Comptroller and Department shall
have access to and the right to examine,
audit, excerpt, copy or transcribe any
pertinent transactions or other records
relating to this Contract. The Contractor
failure to cooperate in any Audit shall
constitute a material default.
B. If such an audit discloses overpayments
by the County to the Contractor, within
thirty (30) days after the issuance of an
official audit report by the Comptroller or
his duly designated representatives, the
Contractor shall repay the amount of such
overpayment by check to the order of the
Suffolk County Treasurer or shall submit a
proposed plan of repayment to the
Comptroller. If there is no response or if
satisfactory repayments are not made, the
County may recoup overpayments from
any amounts due or becoming due to the
Consultant from the County under the
Contract or otherwise.
C. The provisions of this subparagraph shall
survive the expiration or termination of the
Contract and shall be in addition to any
rights of the County set forth in the
Contract.
19. Guarantees By Contractor
A. In the event of an installation, Contractor
hereby guarantees to pay for all permits,
licenses, and fees and give all notices and
comply with all applicable laws,
ordinances, rules and regulations.
B. Contractor hereby guarantees that unless
specified in the Bid, the Products offered
new, latest models of regular stock
Products with all parts regularly used with
the type of equipment offered: also, that
no attachment or part has been
substituted or applied contrary to
manufacturer's recommendation and
standard practice.
C. Every unit delivered must be guaranteed
against faulty material and workmanship
for a period of one year unless otherwise
specified.