Octopus F50 Octophon F615 SIP Key Module for Octophon F615 SIP Operating Instructions ================!"§==
Important information Important information For safety reasons, the telephone should only be supplied with power: • using the original power supply unit. Part number: L30250-F600-C14x (x: 1=EU, 2=US, 3=UK) or • in a LAN with PoE (Power over Ethernet), which complies with the IEEE 802.3af standard. Q Never open the telephone or a key module. Should you encounter any problems, contact the responsible administrator. Use only original Siemens accessories.
Important information Location of the telephone • • • • • The telephone should be operated in a controlled environment with an ambient temperature between 5°C and 40°C. To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone distance is 50 cm. Do not install the telephone in a room where large quantities of dust accumulate; this can considerably reduce the service life of the telephone.
Contents Contents Important information . . . . . . . . . . . . . . . . . . . . . . . . . .2 Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 General information. . . . . . . . . . . . . . . . . . . . . . . . . . . .8 About this manual . . . . . .
Contents Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a call via the loudspeaker (speakerphone mode) . . . . . . Switching from handset to speakerphone mode . . . . . . . . . . . . . . . . . Switching from speakerphone mode to the handset . . . . . . . . . . . . . .
Contents Enhanced phone functions. . . . . . . . . . . . . . . . . . . . .58 Incoming calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deflecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Configuring call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Placing a call on hold . . . . . . . . . . .
Contents Setting the language and country . . . . . . . . . . . . . . . . . . . . . . . . . . . . Selecting a language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Country-specific settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Network information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Resetting user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Initiating the reset . . . . . . . . . . . .
General information General information About this manual This document contains general descriptions of the technical options, which may not always be available in individual cases. The respective features must therefore be individually defined in the terms of the contract. If a particular function on your phone is not available to you, this may be due to one of the following reasons: • The function is not configured for you or your telephone. Please contact your system support representative.
General information Voice recording . ~ / @ Activate recorder (ready to record) Deactivate recorder Start recording Stop recording Service The Telekom service department can only help you if you experience problems or defects with the phone. Should you have any questions regarding operation, your specialist retailer or network administrator will gladly help you. For queries regarding connection of the telephone, please contact your network provider.
Getting to know the Octophon Getting to know the Octophon The following sections describe the most frequently used operating elements and displays. The user interface of your Octophon F615 1 2 3 4 5 6 10 7 1 You can make and receive calls as normal using the handset. 2 The display provides intuitive support for telephone operation (two lines with up to 33 characters each). 3 Audio keys are also available, allowing you to optimally configure the audio features on your telephone Æ page 14.
Getting to know the Octophon Ports on the underside of the phone Power supply unit (if necessary) PC Network switch Local cable type Key module Handset Properties of your Octophone F615 Display type LCD display: 24 x 2 characters Full-duplex speakerphone function 10/100 Mbps Ethernet switch Æ page 12 Wall mounting 11
Getting to know the Octophon Using network ports more efficiently The Octophone F615 has a built-in 10/100 Mbps Ethernet switch. This means that you can connect a PC to the LAN directly via the phone. The option for connecting the telephone and PC must first be activated on the telephone by administrator. Network switch Octophone F615 PC Using this connection option saves one network port for each switch used and requires fewer or shorter network cables when arranged correctly.
Getting to know the Octophon Octophone Key Module F615 The Octophone Key Module F615 is a key module attached to the side of the phone that provides an additional 18 illuminated, programmable function keys. Like keys on the phone, these keys can be programmed and used according to your needs Æ page 15. You can only attach one Octophone Key Module F615 to your Octophone F615.
Getting to know the Octophon Line keys Audio keys Key Function when key is pressed - Set the volume lower Æ page 97. n Turn speaker on/off (with red LED key) Æ page 29. + Set the volume higher Æ page 97. Mailbox key and Menu key Key Function when key is pressed O Open the menu for messages or missed calls (with red LED key). N Open the phone's main menu (with red LED key). Navigation Keys These are used to manage most of your phone's functions and display.
Getting to know the Octophon Programmable function keys Your Octophone F615 has eight illuminated keys to which you can assign functions or numbers. Increase the number of programmable function keys by connecting an Octophone Key Module F615 Æ page 13. Peter Fox Destinations? Depending on how they are programmed, you can use the keys as follows: • As a function key Æ page 49 • For repertory dialling Æ page 51 Each key can be programmed with one function.
Getting to know the Octophon Dialpad You can only use the digits 1 to 9 and 0 as well as the * and # characters when dialling a number. To delete digits, select "Back" with the navigation keys and confirm with =. In situations where text input is possible, for example, when entering the user password, you can also use the dial keys to enter text in addition to the digits and special characters mentioned. To do this, press the numerical keys repeatedly.
Getting to know the Octophon Multi-function keys Key Function during text input ) Type special characters Function when held down Deactivate the ringtone between uppercase Activate the telephone lock ( Toggle and lowercase Alphabetic labelling of dial keys is also useful when entering vanity numbers (letters associated with the phone number's digits as indicated on the telephone spell a name, e.g. 0700 - PATTERN = 0700 - 7288376). Text editor Additional options are available in the text editor.
Getting to know the Octophon Display Your Octophone F615 comes with a black-and-white LCD display. Adjust the contrast to suit your needs (Æ page 92). Idle mode If there are no calls taking place or settings being made, your Octophone F615 is in idle mode. Press the O button to go back, for example, to the idle display from a call list (Æ page 22). The idle display can be accessed again from the Program/Service menu (Æ page 23) with the N key.
Getting to know the Octophon Icons in the idle display In the first and second line, the time, weekday and date are displayed in addition to icons for different situations and options: Icon Explanation The ringtone is deactivated. The phone lock is activated. The "Do not disturb" function is activated.
Getting to know the Octophon Context-dependent displays Depending on the situation at hand, the display on your Octophon displays different content, to which you can respond intuitively. Information on current events The following icons appear centred on the display when your phone is idle and signal current properties or events. Example: You missed two calls in your absence. 02 You have two new voice messages that you can open by pressing O Æ page 22.
Getting to know the Octophon Idle display context menu Press the navigation keys = or : to access the following functions (if activated). The current function is displayed in the second display line.
Getting to know the Octophon Records Entries in the call list and messages in your mailbox system (if configured) are known as records. The LED on the O key flashes to signal new messages or missed callsÆ page 14. Press the O key and use the navigation keys to select the required submenu. • Messages • Calls You can use the navigation keys to navigate through the menus as described on Æ page 14.
Getting to know the Octophon Program/Service menu You can make local settings here. Press the N key and confirm the User menu. If configured, enter and confirm your personal user password. You can use the navigation keys to navigate through the menus as described on Æ page 14. Once the admin password has been entered, the Admin menu is available to the relevant administrator.
Getting to know the Octophon Interrupting editing in the menu You can interrupt editing in the menu, for example, to call someone or to answer a call. Then press the N key. This takes you back to the point in the menu from which you exited. This is only possible for a limited period, however, which is defined by administrator using the inactivity timeout setting. If the configured time expires, you need to re-enter your password when opening the menu and manually go to the required point in the menu.
Getting to know the Octophon Control and monitoring function A control or monitoring function can be activated on your phone for service purposes by remote maintenance. Control function The administrator has the option to activate and deactivate features of the phone via remote maintenance. During maintenance, the handset, microphone, loudspeaker, and headset are deactivated. You are additionally informed on the display that the control function is active.
Basic functions Step by step Basic functions Please read the introductory chapter "Getting to know the Octophon" Æ page 10 carefully before performing any of the steps described here on your phone. Answering a call The Octophon rings with the tone signal set when an incoming call is received. The call is also visually signalled on the call display. If transmitted, calling party information (name, phone number) appears on the display.
Basic functions Step by step Answering a call via the handset The phone is ringing. The caller is displayed. ^ Lift the handset. if nec. + or - Set the call volume. Answering a call via the loudspeaker (speakerphone mode) The phone is ringing. The caller is displayed. Accept? l Confirm the option shown. The n key lights up. or n Press the key shown. The key lights up. The speakerphone function is activated. if nec. + or - Set the call volume.
Basic functions Step by step Switching from handset to speakerphone mode Take note of the two different processes and activate your preferred setting as appropriate Æ page 100. Prerequisite: You are conducting a call via the handset and the microphone and loudspeaker functions have been activated by administrator. Open listening in standard mode n and \ Hold down the key and replace the handset. Then release the key and proceed with your call.
Basic functions Step by step Switching from speakerphone mode to the handset Prerequisite: You are conducting a call in speakerphone mode. ^ Lift the handset. The n key is no longer lighting. Open listening You can let other people in the room join in on the call. Let the other party know that you have turned on the loudspeaker. Prerequisite: You are conducting a call via the handset. Activating n Press the key shown. Deactivating n Press the illuminated key.
Basic functions Step by step Activating/deactivating the microphone To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone. Prerequisite: You are conducting a call. The "Mute" key is configured. Deactivating the microphone S Press the "Mute" key. Activating the microphone R Press the illuminated "Mute" key. Ending a call Disconnect? m Select and confirm the option shown.
Basic functions Step by step Group call for a team Your adminstrator can incorporate multiple telephones in a team. If your telephone belongs to a team, you can also accept calls intended for other members of this team.
Basic functions Step by step Prerequisite: BLF keys have been configured (see Æ page 55). The BLF key for the relevant user is not illuminated or flashing on your phone. S Press the BLF sensor key. The user is called. The key on your phone will also not light when the user answers. BLF call pickup Prerequisite: BLF keys have been configured. More detailed information on the key function can be found from Æ page 55.
Basic functions Step by step Listening to voicemail To use this function, you need to have a voice mailbox set up on your communication platform for voicemails (see Æ page 22). The message key O flashes to indicate new messages and the F icon appears on the display. The LED only extinguishes when all new messages have been picked up and there are no missed calls. Picking up messages O Press this key when the phone is in idle mode. The menu for data records opens.
Basic functions Step by step Making calls If you allowed the option "Busy When Dialling" Æ page 79, you will not be interrupted by an incoming call. In this case, the caller hears the busy signal. Off-hook dialling ^ Lift the handset. j Enter the phone number. Use the navigation keys Æ page 14 to correct entries as necessary. Dial Confirm or wait until the dial delay expires (see Æ page 77). or Redial {1} ##? l Confirm the option shown. ## represents the last number dialled.
Basic functions Step by step On-hook dialling The connection is set up with on-hook dialling or via the loudspeaker (speakerphone mode). n Press the key shown. j Enter the phone number. Use the navigation keys Æ page 14 to correct entries as necessary. = Press or wait until the dial delay expires (see Æ page 77). or Redial {1} ##? l Confirm the option shown. ## represents the last number dialled. Entering the phone number first First enter the phone number.
Basic functions Step by step Dialling using the hotline or warmline function Your administrator can configure a hotline or warmline for your phone. If you lift the handset of the phone or press the loudspeaker key • with a hotline immediately or • with a warmline after a defined period of time, • a number specified by administrator is dialled. Examples: • The phone in the lift immediately dials the reception number.
Basic functions Step by step Redial Redialling from the call list O Press the key. The "Records" menu opens. Calls l Select and confirm (see also Æ page 22). Dialed l Select and confirm the option shown. The Dialed call list opens. 998324 Dial 01.01 f l If entries are saved, select and confirm the required entry. Confirm the option shown. The phone number associated with the list entry is dialled. Redialling from the display dialog ^ Lift the handset. or n Press the key shown.
Basic functions Step by step Consulting a second party You can call a second party while a call is in progress. The connection to the first party is placed "on hold". Prerequisite: You are conducting a call. Consult? l Confirm the option shown. or Starting a conference Starting conference Select and confirm the connection in the context menu if you intend to set up a conference with the new user. You can also use the configured Conference key in this case.
Basic functions Step by step Ending the first call Disconnect Select and confirm the option shown in the first call's context menu. The connection to the second party remains active. Switching to the held party (alternating) Prerequisite: You are conducting a consultation call. Alternate? l Select and confirm the option shown. In the first display line, the phone number or name and the duration of the active connection are displayed.
Basic functions Step by step Putting on hold and retrieving alternately or simultaneously Putting an active call on hold Prerequisite: You are conducting a consultation call Æ page 38 or have accepted a second call Æ page 66. The "Hold" sensor key must be configured Æ page 49 S Press the "Hold" key. The key lights up. The consultation or second call and the first call are put on hold. Retrieving the first call < Switch to the first call. R Press the illuminated "Hold" key.
Basic functions Step by step Connecting parties You can connect the first party with the party you consulted, clearing down your connection to both parties in the process. Prerequisite: You are conducting a consultation call Æ page 38 and call joining is allowed Æ page 41. Complete Xfer? f Select and confirm the option shown. The active and held calls are joined. You are disconnected from the call.
Basic functions Step by step Call forwarding You can forward calls for your phone to another phone. Prerequisite: The call forwarding function is programmed (Æ page 43). Three forwarding conditions can be programmed in the forwarding menu: • All Calls • Busy • On no reply Because of its direct impact, "All Calls" call forwarding has the highest priority followed by "No reply" and "Busy". If active, "All Calls" call forwarding is indicated on the display when the phone is idle.
Basic functions Step by step Programming call forwarding Saving destination phone numbers for call forwarding You can save up to five destination phone numbers for call forwarding. These destination phone numbers can then be assigned to the different forwarding types. You can then enable one of the forwarding types (Æ page 46). Prerequisite: You have configured the key for "Variable call forwarding" (see Æ page 54).
Basic functions Step by step Assigning a destination phone number to a call forwarding instruction z You can also configure this setting via the Web interface Æ page 107. Prerequisite: You have configured the key for "Variable call forwarding" (see Æ page 54). Otherwise you can configure the settings for call forwarding via the user menu (Æ page 60). S Press the "Variable call forwarding" key. Within three seconds: Edit call forwarding f Select and confirm the option shown.
Basic functions Step by step Defining the ring duration before call forwarding on no reply You can define how often the phone should ring before the "No reply" form of call forwarding activates. This setting is only available if the "Server features" function was deactivated by administration. z You can also configure this setting via the Web interface Æ page 107. Prerequisite: You have configured the key for "Variable call forwarding" (see Æ page 54).
Basic functions Step by step Activating and deactivating call forwarding z You can also configure this setting via the Web interface Æ page 107. Prerequisite: At least one destination number is programmed (Æ page 44) and you have configured the key for "Variable call forwarding" (see Æ page 54). Otherwise you can configure the settings for call forwarding via the user menu (Æ page 60). S Press the "Variable call forwarding" key.
Basic functions Step by step Activating call forwarding for all calls Use the "Variable call forwarding" function key to activate call forwarding for all calls. Prerequisite: At least one forwarding destination is programmed Æ page 43 and you have configured the key for "Variable call forwarding" (see Æ page 54). S Press the "Variable call forwarding" key. Wait three seconds. or Accept l Confirm the option shown. The "Variable call forwarding" key illuminates. Call forwarding is activated.
Basic functions Step by step Calling back missed calls Calls received while you are absent are indicated by a message on the idle display (Æ page 19). The O function key also lights up. Missed calls are logged in the missed calls list. This list provides information on the missed call and lets you call back the number directly (call lists Æ page 22). O Press the key shown. Calls m Select and confirm the option shown. Missed l Select and confirm the option shown. 998324 Dial 48 01.
Programmable keys Step by step Programmable keys The phone features a range of functions that can, if required, be stored on programmable keys. The phone comes with eight programmable sensor keys, all of which can be programmed on two separate levels. The "Shift" programmable key to switch between the two key levels is already preassigned. You should keep this key if possible to be able to switch between the two key levels. The keys can also be programmed via the Web interface (Æ page 107).
Programmable keys Step by step Programming a key z You can also configure this setting via the Web interface Æ page 107. Initiating programming Directly via the key S Hold down the programmable key you want to assign a function to until the programming prompt is displayed. If the prompt is not displayed or a programmed function is not executed, you can only launch key programming via the user menu (ask your administrator about the current setting). OK Confirm to begin programming.
Programmable keys Step by step Beginning programming Normal Select and confirm the option shown to program the first level. or Shifted Select and confirm the option shown to program the second level. Do not disturb Select and confirm the required function in the list (e.g. Do not disturb). Save & exit Select and confirm the option shown. Programming enhanced functions Repertory dialling S Hold down the key you want to assign a function to until the programming prompt is displayed.
Programmable keys Step by step You can select and insert special characters in the dialling sequence: « Clear call ~ Make consultation » Make normal call ¬ Pause The menu also offers the following functions: • Move cursor right and left • Copy • Paste • Mode selection • Cancel • OK Save & exit l Select and confirm the option shown. The repertory dial can be up to 40 characters long.
Programmable keys Step by step Configuring a fixed forwarding key S Hold down the programmable key you want to assign a function to until the programming prompt is displayed. If the prompt is not displayed or a programmed function is not executed, you can only launch key programming via the user menu (ask your administrator about the current setting). OK Confirm to begin programming. The sensor key illuminates continuously. z You can also configure this setting via the Web interface Æ page 107.
Programmable keys Step by step Configuring a variable call forwarding key With the "Variable call forwarding" key you can • Immediately activate or deactivate call forwarding for "All calls" Æ page 47 • Edit the call forwarding Æ page 43 S Hold down the programmable key you want to assign a function to until the programming prompt is displayed.
Programmable keys Step by step BLF keys The relevant administrator can configure BLF keys for you for displaying the status of other internal users. Every configured BLF key is assigned to the internal phone number of a different telephone. Based on the status of the LED, you can determine whether: S • The station is free. R • The station is on a call or busy. T • The station is being called.
Programmable keys Step by step Popup alarm Select the option shown. Yes Select and confirm Yes/No in the context menu. Save & exit Select and confirm the option shown. Using programmed keys The use of programmed functions depends on the phone's status. The relevant display appears once you have pressed a key. Example 1: Calling saved number Prerequisite: The idle menu is displayed on the graphic display. S Press key for stored contact. The connection setup is shown on the display.
Programmable keys Step by step Resetting programmable keys Here you can reset keys you configured back to factory settings (see also Æ page 106). N Press the key shown. User Confirm the option shown. if nec. j Enter and confirm the user password. Reset Select and confirm the option shown to switch to the Reset user data menu. Function key data m Yes f Reset phone Select the option shown. Select and confirm the option shown to delete the content of all keys.
Enhanced phone functions Step by step Enhanced phone functions Incoming calls Deflecting a call Using call deflection Prerequisite: An incoming call is displayed or signalled. Deflect? m Select and confirm the option shown. 089008844 l If a destination phone number is stored (Æ page 58), you can select and confirm it. The call is deflected. or If you did not set a phone number when programming call deflection, you are now prompted to enter a destination phone number for call deflection.
Enhanced phone functions Step by step Default destination = f Select and confirm the option shown. j Enter and confirm the phone number to which the station should be deflected. Entering a destination phone number is not mandatory when call deflection is active. If you want to deflect an incoming call, you are prompted to enter a destination phone number if there is none stored. Rejecting a call You can reject an incoming call. Prerequisite: An incoming call is displayed or signalled.
Enhanced phone functions Step by step Configuring call forwarding You can also enter the call forwarding settings via the Forwarding key (Æ page 43). z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Incoming calls Select and confirm the option shown. Forwarding? Select and confirm the option shown.
Enhanced phone functions Step by step Setting alerts Use the Call forward alerts menu to enable and disable visual and audible alerts for call forwarding (not possible with the Forwarding key). z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Incoming calls Select and confirm the option shown.
Enhanced phone functions Step by step Placing a call on hold You can use this function to place an ongoing call on hold, for instance, to prevent the other party overhearing a conversation with a colleague in the same room. Prerequisite: You are conducting a call. Hold? f Select and confirm the option shown in the connections context menu. or S Press the "Hold" key. The key lights up. (The "Hold" sensor key must be configured Æ page 49.
Enhanced phone functions Step by step Activating and deactivating the hold reminder tone z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Connected calls? Select and confirm the option shown. Allow hold rem. = No f Select and confirm the option shown. Yes l Select and confirm the option shown.
Enhanced phone functions Step by step Setting the hold reminder time Use the "Hold reminder" function to set the time after which you want to receive an automatic reminder about a held call. The minimum value is 1, in other words, the reminder is output after one minute. The maximum value is 15 minutes. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password.
Enhanced phone functions Step by step Music on hold If the Music on hold option is active, music is played back when you are placed on hold by another party. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Connected calls? Select and confirm the option shown.
Enhanced phone functions Step by step Call waiting (second call) You can accept a second incoming call in the course of an ongoing call. The caller hears the on-hook signal while you hear a call-waiting signal tone. A bell appears on the display and next to it the phone number of the caller is shown. You can ignore or accept the second call. Before you accept the second call, you can end the first call or place it on hold for subsequent retrieval.
Enhanced phone functions Step by step Disconnect & return? m Select and confirm the option shown. The call with the second party is disconnected and the connection to the first party is retrieved. Ignoring second call Prerequisite: You are conducting a call and call waiting is allowed (Æ page 69). Ignore? f Select and confirm the option shown. The caller still hears the on-hook signal. You can subsequently Accept, Reject or Deflect the second call via the context menu.
Enhanced phone functions Step by step Deflecting a second call Prerequisite: You are conducting a call and call waiting is allowed ( Æ page 69). Deflect? m Select and confirm the option shown. If a destination phone number is stored (Æ page 58), you can select and confirm it. The call is deflected. or If you did not set a phone number when programming call deflection, you are now prompted to enter a destination phone number for call deflection. j Enter and confirm the destination phone number.
Enhanced phone functions Step by step Allowing call waiting If the Call waiting (second call) function is deactivated, a caller hears the busy signal if you are already conducting a call. z You can also configure this setting via the Web interface Æ page 107. Prerequisite: The option was programmed by your administrator. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown.
Enhanced phone functions Step by step Toggling associate Set the "Toggle associate" function to Yes if you want to connect to a second or pickup call by hanging up. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the User password. Configuration Select and confirm the option shown. Connected calls Select and confirm the option shown.
Enhanced phone functions Step by step Transferring a call You can transfer your current call to another party with or without consultation. Blind transfer Prerequisite: You are conducting a call. The options "Allow Call Transfer" and "Transfer on Ring" were selected (Æ page 72). Blind transfer call? f Select and confirm the option shown. j Enter the phone number of the second party to whom you want to transfer the call. Start transfer? f Confirm or wait until the autodial delay expires.
Enhanced phone functions Step by step If the party does not answer: You do not have to wait for the second party to answer before you can transfer the call. Replace the handset or, if speakerphone mode is active, press the illuminated n key to transfer the call. If the party does not answer, you will be called back by the first party. Allowing call transfer z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec.
Enhanced phone functions Step by step Allowing "Transfer on Ring" If this option is allowed, you can activate call transfer by replacing the handset even before the called party answers. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Outgoing calls Select and confirm the option shown.
Enhanced phone functions Step by step CTI calls Beep on auto-answer When you dial a number with a CTI application (e.g. Outlook) and auto-answer is activated, the phone switches automatically to speakerphone mode. If autoanswer is deactivated, the phone first rings and you have to press the loudspeaker key or lift the handset in order to set up the connection. This setting also defines whether or not incoming calls are automatically accepted.
Enhanced phone functions Step by step Beep on auto-reconnect You can reconnect a held call both via the CTI application and via the phone. A beep sounds when you toggle between an active call and a held call when the function is active. Prerequisite: The option was programmed by your administrator. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password.
Enhanced phone functions Step by step Making calls Dialling with the selected dialling key You can program frequently used phone numbers on programmable keys (Æ page 49). If you press a selected dialling key briefly, the associated contact or phone number appears and dialling is initiated. Prerequisite: A selected dialling key is programmed Æ page 49. R Press the programmed selected dialling key. Dialling is initiated.
Enhanced phone functions Step by step Using autodial delay A number is automatically dialled after a set delay starting from the entry of the number's last digit. The autodial delay can be used: • when dialling in idle mode • during a consultation • when transferring an answered call. The delay can be reduced by performing one of the following activities: = • Press the key =. This always works. ^ • Lift the handset.
Enhanced phone functions Step by step Settings for autodial delay The setting does not affect automatic emergency number dialling. If you select Autodial delay, you must either confirm the "Dial" option, press the loudspeaker key or wait until the autodial delay expires to set up a call when dialling with the handset on hook. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec.
Enhanced phone functions Step by step Allowing "Busy When Dialling" If you activate this function, an incoming call received while you are performing dialling is rejected. The caller then hears the busy signal. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Outgoing calls Select and confirm the option shown.
Enhanced phone functions Step by step Conference This type of conference is also referred to as a threeparty conference. It involves up to three participants. Prerequisite: You are conducting a consultation call Æ page 38 or have accepted a second call Æ page 66, and the conference function is active Æ page 81. Initiating a local conference Conference? Select and confirm the option shown in the menu. You are connected to both parties at once. You can alternatively press a configured Conference key.
Enhanced phone functions Step by step Leaving a conference Prerequisite: The "”Allowing joining in a conference” Æ page 82" function is activated. Exit Conf? l Select and confirm the option shown in the menu. Both call partners remain connected. You are disconnected from the conference call. or ^ or n Replace the handset or, if you are in speakerphone mode, press the loudspeaker key. Both call partners remain connected. You are disconnected from the conference call.
Enhanced phone functions Step by step Allowing joining in a conference You can use this option to decide whether or not your call partners are allowed to join calls after you exit the conference call. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Connected calls? Select and confirm the option shown.
Enhanced phone functions Step by step Call lists The following call lists are available in the "Calls" directory: • Missed • Dialed • Received • Forwarded For a detailed description of the call lists, see Æ page 22. Dial entry O Press the key shown. Calls m Select and confirm the option shown. Missed l For instance, select and confirm the list of missed calls. The list is sorted chronologically, with the most recent caller first. You can use the navigation keys to browse through the list.
Enhanced phone functions Step by step Using a system phonebook You can use speed dialling to call up phonebook entries saved centrally in the Octopus F50. You can dial a specific phone number by simply entering an assigned speed dial number. As these are three-digit numbers, you can store up to 1000 phone numbers. This phonebook is stored centrally and managed by your administrator. Ask your administrator for the relevant list if appropriate. ^ Lift the handset.
Privacy/security Step by step Privacy/security Deactivating the ringer You can deactivate your ringtone if you do not want to be disturbed by your phone ringing. ) Hold down the key in idle mode until the "Ringer off" icon appears on the display. or You can also deactivate the function using the option in the idle menu (Æ page 18). Ringer off f Select and confirm the option shown. Reactivating the ringer ) Hold down the key in idle mode until the "Ringer off" icon disappears from the display.
Privacy/security Step by step Do not disturb If "Do not disturb" is activated, your telephone will not ring. The caller hears the busy signal. The "Do not disturb" function is activated/deactivated via the idle menu (Æ page 18). Prerequisite: A programmable key is assigned the function "Do Not Disturb" (see Æ page 49). "Do not disturb" must be activated (Æ page 87). Enabling do not disturb via a key S Press the "Do not disturb" programmable key.
Privacy/security Step by step Allowing "Do not disturb" z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Incoming calls? Select and confirm the option shown. Handling? f Select and confirm the option shown. Allow DND = No f Select and confirm the option shown. Yes l Select and confirm the option shown.
Privacy/security Step by step Security User password Your User password protects your individual configurations, including your language settings. You can also use the User password to lock your telephone Æ page 90. The preset password "000000" corresponds to a blank password. In other words, the phone cannot be locked and the user menu is not password protected. (see also Æ page 89) z The User password can also be modified via the Web interface Æ page 107. N Press the key shown.
Privacy/security Step by step Deactivating the user password You can deactivate the phone's password prompt if a password has already been configured. The deactivation of the password prompt does not affect the Web interface Æ page 107 or CTI applications that use a password prompt. The password "000000" must be entered here. If you deactivate the user password, you cannot lock the phone Æ page 90 and the user menu is not password protected. N Press the key shown.
Privacy/security Step by step Locking the phone You can lock your phone to protect it against unauthorised access. In this way, no one can make calls or change your user settings unless they know your user password. If an emergency number is entered on the phone by administrator, "Emergency call" appears on the display for selection when you have activated the lock. You can also enter the emergency number via the dialpad. You can only lock the phone if you set a user password (Æ page 88).
Privacy/security Step by step Unlocking the phone Unlock phone? Confirm the option shown. j Enter the User password and confirm. The phone is unlocked if the password is correct. A predefined emergency number can be dialled if the phone is locked. If the phone is locked, selected dialling keys cannot be used. This also applies even if the emergency number is saved on this key.
Individual phone configuration Step by step Individual phone configuration Display Setting contrast The display has multiple contrast levels that you can set according to your light conditions. z You can also configure this setting via the Web interface z Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Phone? Select and confirm the option shown. Display? f Select and confirm the option shown.
Individual phone configuration Step by step Date and time This function allows you to select one of three different display modes for the date and manually set the time if necessary. z You can also configure these settings via the Web interface Æ page 107. Setting the time N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Date and time? Time = 14:44 Select and confirm the option shown. f Select and confirm the option shown.
Individual phone configuration Step by step Setting daylight saving time Prerequisite: Auto DST is deactivated Æ page 95. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Date and time? Select and confirm the option shown. Daylight saving = No f Select and confirm the option shown. The time set is displayed. Yes l Confirm the option shown.
Individual phone configuration Step by step Automatic daylight saving time The Auto DST setting is provided for information purposes and can only be changed by your administrator. z You can also access this information via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Date and time? Select and confirm the option shown. Daylight saving time must be manually set if a No is entered for Auto DST Æ page 94.
Individual phone configuration Step by step User Select and confirm the option shown. if nec. j Enter and confirm the user password. Locality? Select and confirm the option shown. Date format = dd/mm/yyyy f Select and confirm the option shown. The format set is displayed. yyyy/mm/dd f Select and confirm the format you want. Save & exit l Select and confirm the option shown.
Individual phone configuration Step by step Audio Volumes Use this selection to set the following volumes: • Loudspeaker • Ringer • Handset • Handsfree • Rollover z You can also configure this setting via the Web interface Æ page 107. Example: Handset: N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Audio Select and confirm the option shown. Volumes? Select and confirm the option shown. Handset f Select and confirm the option shown.
Individual phone configuration Step by step Settings Room character To ensure that the other party can hear you properly in speakerphone mode, you can adjust the phone to the room acoustics by choosing one of the following room character conditions: "Normal", "Echoing", "Muffled". z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password.
Individual phone configuration Step by step Ringer file = abc.mp3 f Select and confirm the option shown. abc.mp3? f Confirm the option shown. Select the required ringer file[1] or pattern. You will immediately hear the associated ringer melody. Confirm current ringtone file. Save & exit l Select and confirm the option shown. Pattern melody z You can also configure this setting via the Web interface Æ page 107. Prerequisite: You have chosen the "pattern" ringtone, see Æ page 98.
Individual phone configuration Step by step Audio Select and confirm the option shown. Settings? Select and confirm the option shown. Pattern sequence = 2 f Select the required Pattern sequence between 1 and 3 (e. g. 2).You immediately hear the set Pattern melody with the selected Pattern sequence. Confirm the selected setting. Save & exit l Select and confirm the option shown. Opening listening mode Select the mode here that you prefer for open listening (see Æ page 28).
Individual phone configuration Step by step Key click You can select here whether a tone should be heard when a key is pressed. You can also decide whether this should apply for all keys or only those on the keypad. In addition, you can adjust the tone volume or disable the tone. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown. if nec.
Individual phone configuration Step by step Setting the language and country Selecting a language Use this menu option to select the language for operator prompting. z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Locality? Select and confirm the option shown. Language = Deutsch f Select and confirm the option shown. The language set is displayed.
Individual phone configuration Step by step You may choose from the following languages: 1. Bahasa Indonesia 2. Bahasa Malaysia 3. Brasileiro 4. Catal‡ 5. Ceština 6. Dansk 7. Deutsch 8. English 9. English(US) 10. EspaÒol 11. FranÁais 12. Hrvatski 13. Italiano 14. Latvieöu Valoda 15. Lietuviu Kalba 16. Magyar 17. Nederlands 18. Norsk 19. Polski 20. PortuguÍs 21. Rom‚na 22. Slovencina 23. Slovenski Jezik 24. Srpski Jezik 25. Suomi 26. Svenska 27. 28. T¸rkÁe 29. 30. 31. 32. Русски 33. 34. 35.
Individual phone configuration Step by step Country-specific settings Adapt your phone settings to suit the relevant countryspecific conditions (for example, transmission parameters). z You can also configure this setting via the Web interface Æ page 107. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Locality? Select and confirm the option shown. Country = Germany f Select and confirm the option shown. The country set is displayed.
Individual phone configuration Step by step Network information This overview in the user area of the Program/Service menu provides you with information about the IP address of the phone and the HTML address of the Web interface. It also provides real-time data about the network activity of the phone. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Network information Select and confirm the option shown.
Individual phone configuration Step by step Resetting user data The following user-specific settings changed via the phone menu or the Web interface can be reset to factory settings. • Display contrast • Language setting • Audio settings – Volumes – Settings • Call lists – All entries are deleted. • Programmable keys – All personalised programming is deleted (see also Æ page 57). Important: All data is reset without a warning tone.
Web interface Web interface General You can configure a number of settings for your phone via the Web interface. Communication is via a secure HTTPS connection. Calling up the Web interface For more information on the IP address, the Web interface address, and how to connect the telephone to the network, refer to the section entitled "Network information" Æ page 105.
Web interface User Pages The Web interface homepage opens once you have entered and confirmed the phone's IP address: User menu User selection Phone information User login Highlighted entry (current page) Menu heading Menu entry 1. Click a menu heading to display the individual menu entries. Click the menu heading again to close the menu. 2. Click a menu entry to open the corresponding form. 3. Make the desired changes. 4. Click the corresponding button to save or discard your changes.
Web interface User menu All settings that you can make via the Web interface's user menu can also be made via the phone's user menu.
Web interface – Allow DND V Æ page 87 – Allow busy when dialling V Æ page 79 – CTI calls – Allow auto-answer V Æ page 74 – Allow beep on auto-answer V Æ page 74 – Allow auto-reconnect V Æ page 75 – Allow beep on auto-reconnect V Æ page 75 – Connected calls – Allow call transfer V Æ page 72 – Allow call joining V Æ page 41 – Allow exit conferenceV Æ page 82 – Allow hold reminder V Æ page 63 – Hold reminder delay (minutes) V Æ page 64 – Allow music on hold V Æ page 65 – Allow conferences V Æ page 81 – Toggle
Fixing problems Fixing problems Caring for your telephone • • • • Never allow the telephone to come into contact with colouring, oily or aggressive agents. Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only).
Fixing problems Step by step Labelling keys The following options are available for labelling keys on the Octophone F615 and/or Key Module for Octophone F615 with the functions assigned to them or the saved numbers on them: Labelling • By hand: Labelling strips are supplied with your Octophone F615 and Key Module for Octophone F615. Note the function or name in the white field on the strip and insert the strip on your Octophone F615 or Key Module for Octophone F615.
Local user menu Local user menu Opening the user menu on the phone To open the user menu, press the N key. On the Settings tab, select the User menu option. You are prompted to enter the User password Æ page 88. Confirm this with OK. The options of the user menu are available. User menu display The majority of settings that can be made via the user menu on the phone can also be made via the Web interface Æ page 107.
Local user menu – Ringer3.wav? – Ringer4.wav? – Ringer5.wav? – Ringer6.
Local user menu – Back? – Transfer on ring = YesÆ page 73 – No? – Back? – Immediate dialling = Yes Not relevant – No? – Back? – Save & exit – Exit (no save) – Incoming calls? – Deflecting? – Allow deflection = YesÆ page 58 – No? – Back? – Default destination = Æ page 58 – Save & exit – Exit (no save) – Forwarding? – Settings? – All calls = Off Æ page 43 – On? – Back? – Destination = Destination 1 to Destination 5 – Edit favorites? – Back? – Destination 1 – Destination 2 – Destination 3 – Destination 4 – Des
Local user menu – Destination 1 – Destination 2 – Destination 3 – Destination 4 – Destination 5 – Duration = 16 – Save & exit – Exit (no save) – Alerts – Visual alerts = NoÆ page 61 – On? – Back? – Audible alerts = NoÆ page 61 – On? – Back? – Forwarding party = Display lastÆ page 47 – Display first? – Display last? – Back? – Save & exit – Exit (no save) – Handling? – Allow call waiting = YesÆ page 69 – No? – Back? – Allow DND = YesÆ page 87 – No? – Back? – Busy when dialling = YesÆ page 79 – No? – Back? – S
Local user menu – Allow call transfer = YesÆ page 72 – No? – Back? – Allow call joining = YesÆ page 41 – No? – Back? – Allow exit conf = YesÆ page 82 – No? – Back? – Allow hold rem. = YesÆ page 63 – No? – Back? – Hold rem.
Local user menu – Program keys Press the key to be programmed – Normal = UnallocatedÆ page 50 – Unallocated? – Further functions, seeÆ page 120 – Label = predefined or customised – Settings = function-dependent – Shifted = UnallocatedÆ page 50 – Unallocated? – Further functions, seeÆ page 121 – Label = predefined or customised – Settings = function-dependent – Save & exit – Exit (no save) – Key Module (if available such as Program keys) – Keys – LoudnessÆ page 101 – Off – Low – Medium – High – KeysÆ page 10
Local user menu Security? – User password = ********Æ page 88 – Confirm password = – Save & exit – Exit (no save) Network information? – Phone address =Æ page 105 – Web address = – IP address = – LAN RX = – LAN TX = – PC RX = – PC TX = – LAN autonegotiated = Yes – LAN information = 10 Mbit/s Fullduplex – PC autonegotiated = Yes – PC information = Link down – Exit (no save) Reset? – Reset all user data?Æ page 106 – Function key data = No?Æ page 57 – Yes? – Back? – Reset selected user data?Æ page 57 – Cancel?
Local user menu Key functions Normal You can program the following functions at the Normal function key level: • Selected dialling • Repeat dialling • Forward all calls • Forward no reply • Forward busy • Mute • Ringer off • Hold • Alternate • Blind transfer call • Transfer call • Deflecting • Shift • Conference • Headset • Do not disturb • Group pickup • Repertory dial • Release (disconnect) • Consultation • Call Waiting toggle • Immediate ring • Call recording • Built in fwd 120
Local user menu Shifted You can program the following functions at the Shifted function key level: • Selected dialling • Repeat dialling • Alternate • Blind transfer call • Transfer call • Deflecting • Conference • Repertory dial • Release (disconnect) • Callback • Cancel callbacks • Consultation • Start application 121
Index Index A Administration ............................................ 24 Allowing call joining ................................... 41 Alternate ...................................................... 39 Application ................................................... 74 Audio Room character ...................................... 98 Autodial delay ............................................. 77 AutoReconnect ........................................... 75 B BLF sensor key ................................
Index L Language settings ................................... 102 LED display DSS keys ................................................. 15 Function keys .......................................... 15 Location of the telephone .......................... 3 Security .................................................. 85, 88 Selected dialling key .................................. 76 Setting the time .......................................... 93 Settings ..................................................
Important telephone numbers In case of technical failures: For sales queries: For handover of equipment, please quote the telephone number! Published by: Deutsche Telekom AG Right of modifications reserved. Part number: A31003-T2080-U101-7-7619 SW version: 1.0 Date: 01/2012 Printed on environmentally friendly recycling paper.
