Integral T 3 Compact connected to Integral 5 Operating instructions
Important notes Important notes Which systems are suitable for your telephone This telephone is only intended for connection to Tenovis telecommunication systems. It may not be directly connected to the public telephone network. Declaration of Conformity This telephone is intended for connection to digital interfaces of Tenovis telecommunication systems and fulfils the basic requirements of EU directive 1999/5/EU (Radio and telecommunication terminal equipment, R&TTE).
Important notes Important notes cont. Repairs The equipment may only be opened or repaired by a qualified technician. Do not open the telephone yourself. Doing so could damage the unit and cause it to malfunction. What you should definitely read You should definitely read the following sections. These sections explain all the parts of your telephone. You will find out how to use your telephone.
Table of Contents An introduction to your telephone Important Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Overview drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 All keys at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Getting to know your telephone Basic operating principles . . . . . . . . . . .
Table of Contents cont. Customising your telephone Setting audio, contrast and language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Setting up function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Changing general settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Settings for your telephone system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview of your telephone Your T3 Compact at a glance Volume / contrast keys Number keys with letters Display Call display Loudspeaker Handset Function keys, some with LED Clear key Escape key OK key 6 Arrow keys for navigation
Overview of your telephone All keys at a glance ... Number keys with letters: For dialling call numbers and entering codes and text. The lettered labelling allows you to dial letters (vanity numbers). Star and Hash: for special functions Escape: terminates the current connection during a call. Otherwise this cancels an entry (exits the menu and returns to the menu level above). Clear: Deletes the character at the current cursor position.
Getting to know your telephone Basic operating principles Menu and function keys You can select and use most of the functions from the menu. To make operation easier, you can assign frequently used functions to the function keys. Some keys are already assigned functions in the as-supplied condition. Selecting functions in the menu Press “Menu” function key. or scroll to the desired menu item. Confirm your selection. The selected function is displayed. In many cases, a sub-menu will appear.
Getting to know your telephone Basic operating principles cont. The display helps you The displays guide you step-by-step through the operation of the phone. The display contains various information such as the status of your current connection. The call number of an external ISDN caller will be shown in the display provided the caller has not disabled call number display. You can therefore see who is calling you.
Getting to know your telephone Basic operating principles cont. Entering text You can also enter letters and numbers with the numeric keys, e.g. for names in your personal telephone directory. The letters appear on the numeric keys. Your telephone switches automatically to entry of letters and numbers when this is necessary. Example: Enter name “JOHN”: Press the JKL key once. J is shown in the display. Wait briefly until the cursor moves to the right. Press MNO key three times. The display reads JO.
Using your telephone as normal Accepting calls You can lift the handset and speak with the caller as usual. If another subscriber in your system receives a call, you can pick up the call from your phone. You can also place calls on hold if you do not want to take them immediately. This allows you to complete a process you have started (e.g. editing a telephone directory entry). You can divert any incoming external calls to a preconfigured call forwarding station (call forwarding). When you receive a call .
Using your telephone as normal Accepting calls When you receive a call Your telephone rings. The call is shown in the display. Lift the handset. When another telephone receives a call (Pick-up) Another telephone rings. Press “Menu” function key. Scroll to the Pick-up from menu item. Confirm your selection. A list of incoming calls will be shown. Scroll to the call you want to pick up. Confirm your selection. Lift the handset.
Using your telephone as normal Accepting calls cont. Call during a conversation (second call) You are on the phone. Someone else calls you. You hear a single ringing tone. Scroll to the Call ... menu item. Accept call. The first caller is waiting and cannot hear your conversation. Call during a programming procedure You receive a call, but you first want to complete what you are doing on your telephone: You are programming your phone. A call arrives: Scroll to the Place call on hold menu item.
Using your telephone as normal Making a call You can use the telephone as usual within and outside your telephone system: dial the internal extension number or external call number directly. If you cannot reach an external number, you can have the number redialled automatically up to 10 times. If an internal number is engaged or all exchange lines are occupied, you can be automatically called back when the line is free again.
Using your telephone as normal Making a call cont. Calling within your phone system ... Enter the call number. Lift the handset. Calling outside your telephone system Press the Line key ... Enter the call number. Lift the handset. Making a call with one key stroke Press the function key for the desired subscriber. Lift the handset. i D You can, of course, pick up the handset first and then dial the number. However, mistakes cannot then be corrected.
Using your telephone as normal Making a call cont. Automatic call to engaged external number The external number dialled is busy. Scroll to the Autom. redial menu item. Confirm your selection. Replace the handset. Dialling is repeated up to ten times at intervals. Redial last external numbers dialled (redialling) Press “Redial” function key. Scroll to the desired number, e.g. 06975051234. Lift the handset.
Using your telephone as normal Making a call cont. In case of busy signal (Automatic callback) The internal number dialled is busy: Scroll to the Callback menu item. Confirm your selection. Replace the handset. As soon as the other connection is free, your telephone rings. Lift the handset when your telephone rings The other number is automatically called by the telephone system. Deleting auto callback In the status menu: Scroll to the Auto callback menu item. Delete call-back.
Using your telephone as normal Making a call cont. Cutting in on another call You call an internal extension. The user already has a call. You want to cut in on the call: Scroll to the Cut-in menu item. Confirm your selection. All participants hear a cut-in tone. You are now included in the conversation and can give the participants your message. Call waiting You call an internal extension. The number is busy. Scroll to the Knocking menu item. Confirm your selection.
Using your telephone as normal Making several connections simultaneously You can also accept another call while you are already on the phone (second call). You can speak alternately to several participants and switch between these whenever you want. You can speak with two callers simultaneously (Three-way conference). You can include a new participant directly in the conference or call via “Refer-back” to speak privately beforehand. Consultation during a call (Refer-back) . . . . . . . . . . . . . . . . .
Using your telephone as normal Making several connections simultaneously cont. Consultation during a call (Refer-back) During a call: Press “Refer-back” function key. The caller waits and cannot hear what you say. ... Enter the number of the subscriber whom you wish to consult. Carry out the consultation Press “Refer-back” function key again. The refer-back call is ended and you can speak again to the first caller.
Using your telephone as normal Making several connections simultaneously cont. Forwarding additional caller You are called by someone during a conversation, e.g. by 06975058: Scroll to the Call 06975058 menu item. Confirm your selection. You are then connected with the second caller. The first caller is waiting and cannot hear your conversation. You now want to forward the second caller to another extension, e.g. extension 1234: Press “Refer back” function key.
Using your telephone as normal Three-way telephone calls (conference) Including conference participant in conversation During a call: Scroll to the Conference with ... menu item. Confirm your selection. ... Enter the number of the new conference participant. When you are connected to the number, all three participants can talk to each other directly. Including conference participant in conversation via Refer-back While you are on the phone (e.g. to 06975058): Press “Refer back” function key.
Using your telephone as normal Three-way telephone calls (conference) cont. Extending conference with another participant While you are carrying out a conference call: Scroll to the Extend conference menu item. Confirm your selection. ... Enter the number of the new participant. When you are connected to the number, all the parties can talk to each other directly. Connecting conference partners together During the conference: Replace the handset.
Using your telephone as normal Listening to the conversation via the loudspeaker Hearing the caller through the loudspeaker (call monitoring) You can activate the loudspeaker of your telephone in order to hear the caller without having to use the handset. During a call with the handset: Press the “Monitoring” function key (LED lights up). You can then hear the caller through the built-in loudspeaker. Making a call with the handset on-hook Press the “Monitoring” function key (LED lights up). ...
Telephoning made easy Call list – who called? If you do not answer an external call, the caller’s number will be stored in the call list together with the time and date of the call. You can display this list at any time and return calls to the parties entered in it. The list contains the 10 most recent entries. Call list – who has called? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Dialling a number from the call list . . . . . . . . . . . . . . . . . . .
Telephoning made easy Call list – who called? cont. Dialling a number from the call list Press “Call list” function key. Scroll to the desired entry. Lift the handset. Deleting an entry Press “Call list” function key. Scroll to the entry to be deleted. Confirm your selection. Scroll to the Delete menu item. Confirm your selection. i D If both the name and number of the caller are stored in the telephone directory, the name of the caller will be shown in the call list instead of the number.
Telephoning made easy Call list – who called? cont. Deleting all entries Press “Call list” function key. Scroll to the Delete all entries menu item. Confirm your selection. Symbols in the call list Three sample entries in the call list: !06975056056 12.06. 17:13 2* i–Smith 12.06. 16:34 i–Jones 11.06. 08:21 Significance of display: New entry, which has not yet been displayed ! Caller’s number 06975056056 Symbol for an internal call i- Caller’s name Smith Day and time of last call 11.06.
Telephoning made easy Diverting calls You can divert incoming calls to another extension. You can set this up both for your own and other telephones. You can also divert calls to your telephone. In all these variants, you can choose D whether this should always take place, D only if the telephone is busy D or only if the telephone is not answered within a specified time. You can also set up and change a call diversion from a telephone outside the telephone system (→ Page 53).
Telephoning made easy Diverting calls cont. Diverting calls for your telephone Press “Call diversion” function key. Enter the internal or external number to which the calls are to be diverted, e.g. 1234. Scroll to the immediately (after time, on busy) menu item. Confirm your selection. The status indication divert to 1234- appears in the display. In addition, a clock symbol is shown for call divert after “after time” or a B for call diversion “on busy”.
Telephoning made easy Diverting calls cont. Diverting calls for another telephone Press “Menu” function key. Scroll to the Call diversion menu item. Confirm your selection. Scroll to the Divert for menu item. Confirm your selection. Enter the internal call number of the subscriber for whom you want to set up call diversion, e.g. 1234. Accept the entry. Enter the internal or external number to which the call diversion is to be made, e.g. 4712. Scroll to the immediately (afte time, on busy) menu item.
Telephoning made easy Diverting calls cont. Bundle diversion The various exchange lines to your telephone system are combined into so-called bundles. All calls, which arrive via a particular bundle, can be diverted to an external destination. Press “Menu” function key. Scroll to the Call diversion menu item. Confirm your selection. Scroll to the Bundle diversion 1 (2,3, ...) menu item. Confirm your selection. ... Enter the external number to which all calls via this bundle are to be diverted, e.g.
Telephoning made easy Using the phone book The phone book consists of a central and a personal section. You can store up to 100 individual numbers with names in your personal phone book; these will only be available from your telephone. You can then dial these entries quickly and easily. You can modify the personal phone book entries yourself. Up to 800 numbers with names can be stored in the central phone book; these are available to all users.
Telephoning made easy Using the phone book cont. Looking up and dialling numbers in the phone book Press “Phone book” function key. ... Enter one or more of the first letters of the name. Confirm the letters. The subscriber is displayed. Lift the handset. The number is dialled. D You can also scroll to the desired number using the arrow keys.
Telephoning made easy Using the phone book cont. Adding new numbers to your personal telephone directory Press “Phone book” function key. Scroll to the New indiv. entry menu item. Confirm your selection. The next free code number will be automatically entered as the destination. ... Enter the call number. Confirm the number. ... Enter the name. Confirm the name and add the complete entry to the personal phone book.
Telephoning made easy Using the phone book cont. Saving redial numbers in the phone book Press “Redial” function key. Scroll to the desired number, e.g. 06975051234. Confirm your selection. Scroll to the Phone book entry menu item. Confirm your selection. ... Enter name for this number if required. Save in phone book. Adding a call list entry to the phone book Press “Call list” function key. Scroll to the desired number, e.g. 06975051234. Confirm your selection. Scroll to the Phone book entry menu item.
Telephoning made easy Using the phone book cont. Editing entries in the phone book Press “Phone book” function key. ... Enter the name. Confirm your selection. Scroll to the Edit menu item. Confirm your selection. Edit the number. Confirm your selection. Edit the name. Accept new setting. Adding new numbers in the general phone book Press “Phone book” function key. Scroll to the New general entry menu item. Confirm your selection.
Telephoning made easy Reminders (Appointments) Your telephone can remind you of important appointments. You can enter and be reminded of up to 10 appointments. You can select whether you want to be reminded once or every day. A signal tone sounds to remind you of the appointment and the text you entered for this appointment is displayed on screen. You can selectively delete the stored appointments. Entering an appointment for today . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephoning made easy Reminders (Appointments) cont. Entering an appointment for today Press “Menu” function key. Scroll to the Appointments menu item. Confirm your selection. All the set appointments will be shown. Scroll to the ––.––. ––:–– menu item. Confirm your selection. Scroll to the Today menu item. Confirm your selection. Enter the time in the form “hours minutes” with no characters in between, e.g. “1450” for 14:50. Scroll to the standard text if required. Confirm your selection if required.
Telephoning made easy Reminders (Appointments) cont. Entering a one-time appointment Press “Menu” function key. Scroll to the Appointments menu item. Confirm your selection. All the set appointments will be shown. Scroll to the ––.––. ––:–– menu item. Confirm your selection. Enter the date and time in the form “day month hours minutes” with no characters in between, e.g. “04081450” for 4 August at 14:50. Scroll to the standard text if required. Confirm your selection if required. ...
Telephoning made easy Reminders (Appointments) cont. Entering a recurring appointment Press “Menu” function key. Scroll to the Appointments menu item. Confirm your selection. All the set appointments will be shown. Scroll to the ––.––. ––:–– menu item. Confirm your selection. Scroll to the Recurring appointment menu item. Confirm your selection. If required, enter the day on which you do not want to be reminded. Confirm this selection if required. The corresponding day will be deleted in the display.
Telephoning made easy Reminders (Appointments) cont. Viewing appointments Press “Menu” function key. Scroll to the Appointments menu item. Confirm your selection. All the set appointments will be shown. Disabling appointment signal You telephone reminds you with a signal tone at the set appointment time. Scroll to the appropriate appointment, e.g. Appt. 1. A message text will appear if one has been entered. Confirm the appointment.
Telephoning made easy Reminders (Appointments) cont. Making an appointment for others Press “Menu” function key. Scroll to the Appointments menu item. Confirm your selection. Scroll to the Appointment for others menu item. Confirm your selection. Enter the internal call number of the subscriber for whom you wish to make an appointment, e.g. “4712”. Confirm the subscriber. All existing appointments for this subscriber will be displayed.
Telephoning made easy Viewing Charges During a call, you can view the currently incurred call charges in local currency or in Euros. You can view the charges for the most recent call. All call charges incurred since the last reset are stored and totalled in your telephone system for each user. You can examine the call charges for each user and each line separately. In addition, your telephone system can record and bill the call charges for individual projects or for private calls.
Telephoning made easy Viewing Charges cont. Viewing the charges for the last call Press “Menu” function key. Scroll to the Charges menu item. Confirm your selection. Call up the charge for last call Viewing the total charges for an extension Press “Menu” function key. Scroll to the Charges menu item. Confirm your selection. Scroll to the Total subs. menu item. Call up the call charge display. Enter user extension number, e.g. 19. Viewing the total charges for a line Press “Menu” function key.
Telephoning made easy Viewing Charges cont. View total of all charges Press “Menu” function key. Scroll to the Charges menu item. Confirm your selection. Scroll to the Total charges menu item. Call up the call charge display. Clear call charges Press “Menu” function key. Scroll to the Charges menu item. Confirm your selection. Select the call charge display you want to delete: E.g. scroll to menu item Total charges. Call up the call charge display. Clear call charges.
Telephoning made easy Locking your telephone You can protect your telephone against unauthorised use by “locking” it. The telephone can then only be unlocked again with a PIN (Personal Identification Number). You can enter this PIN yourself and also change it at any time. The following functions are still possible in the locked condition: D Answer all calls D Dial internal numbers Setting/changing the PIN (Personal Identification Number) . . . . . . . . . . . . . . . . . .
Telephoning made easy Locking your telephone cont. Setting/changing the PIN (Personal Identification Number) Press “Menu” function key. Scroll to the Lock menu item. Confirm your selection. Scroll to the Set PIN entry. Confirm your selection. ... Enter current 4-digit PIN. ... Enter new 4-digit PIN. Lock telephone – procedure Press “Menu” function key. Scroll to the Lock menu item. Confirm your selection. Confirm Lock telephone. The telephone is now locked.
Telephoning made easy Sending and receiving messages If a subscriber in your system does not answer the phone or the line is busy, you can send a text message. Text messages can only be received by telephones equipped with a display. A maximum of 10 messages can be accepted. You can also make announcements to subscribers in your telephone system via the loudspeakers fitted in the telephones. You can address individual subscribers, a selected group or all subscribers.
Telephoning made easy Sending and receiving messages cont. Viewing and deleting received text message Scroll to the message in the status menu. You will be shown the sender and the message, e.g. Meyer: Coffee. Deleting the message. Composing and sending your own text message Press “Message” function key. ... Enter the desired text. Confirm the text. Enter the call number. The message is sent immediately. Select text message and send to individual subscribers Press “Message” function key.
Telephoning made easy Sending and receiving messages cont. Select text message and send to all subscribers Press “Message” function key. Pre-prepared messages will be offered if programmed. Scroll to the desired entry, e.g. Meeting. Confirm your selection. ... Change or add to the entry in the usual way if required e.g. to include a name or time. Scroll to the Message to all menu item. Message to all will be sent immediately. Writing a text message for an internal caller Press “Message” function key.
Telephoning made easy Sending and receiving messages cont. Announce Lift the handset. Scroll to the Announce menu item. Confirm your selection. Select who you want to make the announcement to, e.g. Group 1. Confirm your selection. You can now make your announcement. Announce to called subscriber You call an internal extension. Their telephone rings: Scroll to the Announce menu item. Confirm your selection. You can now make your announcement. Replying to an announce You have heard an announcement.
Telephoning made easy Outside business hours (Night service) You can activate a desired night service at any time. The system can activate night service automatically at programmed times. Press “Menu” function key. Scroll to the Night service menu item. Confirm your selection. Any night service that may be active is indicated by “On”. Scroll to the Night service 1 (or 2, 3, auto.) menu item. Switch selected night service on or off. Exit menu. The night service is activated immediately (“auto.
Telephoning made easy Changing call diversion from another phone You can call from outside your telephone system and set up and change a call diversion for your handset or another telephone. This is possible from every telephone with direct access tone dialling (DTMF). Dial the subscriber whose call diversion is to be changed Dial your TK system call number from an external phone, e.g. 0697505. Enter the call number of the remote control subscriber, e.g. 24. A dialling tone sounds as confirmation.
Telephoning made easy Changing call diversion from another phone cont. b) Divert calls from an internal telephone (Divert call from, Follow me) Press Star, 70. Enter the code for the call diversion option, e.g. 1. Code numbers for call diversion options: 1 = immediately – 2 = after time – 3 = on busy Enter the internal call number of the subscriber from whom the calls are to be diverted as a 2 or 4 digit number. You hear the acknowledgement tone.
Using the telephone with partners Using the telephone with partners If you have set up a function key with LED as a partner key, you will be informed about the partner’s activity. Calling a partner Press the key for the desired partner. Lift the handset. Answering a call to a partner A partner telephone rings and, if fitted, the LED for the assigned function key flashes: Press the partner key and wait until your telephone rings. Lift the handset.
Customising your telephone Setting audio, contrast and language You can modify various acoustic settings and the contrast of the display according to your own preferences. You can switch off your telephone ring for internal calls You can change the language for the text display via the language setting. The available languages are English, French and German. Acoustics and contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Do not disturb . . . . . .
Customising your telephone Setting audio, contrast and language cont. Acoustics and contrast You can quickly modify the display and tones of your telephone to suit changing environmental conditions (e.g. sun dazzle, loud repair work). Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Display/Acoustics menu item. Confirm your selection. Scroll to the Acoustics/Contrast menu item. Confirm your selection. Scroll to the desired menu item.
Customising your telephone Setting audio, contrast and language cont. Do not disturb If you do not wish to be disturbed, you can temporarily deactivate the ringing tone for internal calls. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Display/Acoustics menu item. Confirm your selection. Scroll to the Do not disturb menu item. An indication on the right hand side of the window shows whether the function is on or off. Switching the function on or off.
Customising your telephone Setting audio, contrast and language cont. Specifying the language Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Display/Acoustics menu item. Confirm your selection. Scroll to the Language menu item. Confirm your selection. The currently set language is highlighted. Select the desired language. Exit menu. Your telephone carries out a reset. All display indications will now be in the selected language.
Customising your telephone Setting up function keys You can assign functions and call numbers that you use frequently to function keys. You can then execute these functions or call these numbers by simply pressing a key. You can assign partners to keys. The LEDs, if fitted, will then inform you about the telephone status of each partner. Viewing the function of a key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Assigning functions to keys . . . . . . . . . . .
Customising your telephone Setting up function keys cont. Viewing the function of a key Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Function keys menu item. Confirm your selection. Press the desired key. The description and current assignment of this key will be displayed. Assigning functions to keys Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Function keys menu item.
Customising your telephone Setting up function keys cont. Assigning lines to keys Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Function keys menu item. The description and current assignment of all keys will be displayed. Scroll to the function key you want to change or assign. Confirm your key selection. Select the line you want to assign to the function key, e.g. Line 2. Confirm your selection. You can now connect to line 2 with this key.
Customising your telephone Setting up function keys cont. Assigning partners to keys Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Function keys menu item. The description and current assignment of all keys will be displayed. Scroll to the function key you want to change or assign. Confirm your key selection. Scroll to the “Partner” menu item. Confirm your selection. All internal users will be displayed.
Customising your telephone Setting up function keys cont. Function keys with LED Your telephone has 2 user programmable function keys with LED displays. The LED shows you the current status of the key function, e.g. you can see whether the corresponding function is turned on or off. LED display on function keys Function Call list Call diversion from (to) Anonymous calling Appointment Message Night service [auto.
Customising your telephone Setting up function keys cont. Delete key assignments Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Function keys menu item. Confirm your selection. The description and current assignment of all keys will be displayed. Scroll to the function key whose assignment you want to delete. Confirm your selection. Scroll to the Delete menu item. Confirm your selection. The key now has no function.
Customising your telephone Changing general settings You can specify how your telephone normally establishes a connection. This includes all settings that help you to telephone more conveniently: For instance, automatic exchange line connection or number of redial operations. You can suppress the indication of another call while you are on the telephone. For external calls, you can specify whether a call number is passed to the subscriber.
Customising your telephone Changing general settings cont. Line when dialling You can automatically seize an exchange line every time you dial with the handset on the hook. You then always save having to dial the number for the exchange line. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Dial settings menu item. Confirm your selection. Scroll to the LN on dialling menu item.
Customising your telephone Changing general settings cont. Number of redial operations When you activate automatic redialling (→ Page 16): We set here how often the dialling is to be repeated automatically. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Dial settings menu item. Confirm your selection. Scroll to the Number of redials menu item. The number of redial operations currently set is shown in brackets.
Customising your telephone Changing general settings cont. Redial every x seconds When you activate automatic redialling (→ Page 16): Here, you specify the time that elapses before your telephone redials automatically. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Dial settings menu item. Confirm your selection. Scroll to the Redial every menu item. The currently set time interval until the next redial operation is shown in brackets.
Customising your telephone Changing general settings cont. Second call Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Dial settings menu item. Confirm your selection. Scroll to the Second call menu item. An indication on the right hand side of the window shows whether the function is on or off. Modify the setting The new status is displayed. Exit menu. The new setting is then saved. Call number display for outside calls Press “Menu” function key.
Customising your telephone Changing general settings cont. Direct dial If you have enabled “Direct dial”, each digit you enter will be dialled immediately. If you set this function to “off”, you can first key in a call number completely. You can check the call number again and correct it if necessary. You can then completely dial the call number. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Dial settings menu item. Confirm your selection.
Customising your telephone Changing general settings cont. Code Every outgoing and incoming call can be assigned a code number. This enables the call to be assigned to a project or client number. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Dial settings menu item. Confirm your selection. Scroll to the Code menu item. If already set up, the current code number is displayed. Confirm your selection. Change code number or delete using . Exit menu.
Customising your telephone Changing general settings cont. General call An incoming external call will be signalled on all the telephones in your system if you have not set up an answering station (general call). You can set up your telephone so that it does not ring for a general call. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Applications menu item. Confirm your selection. Scroll to the General call menu item.
Customising your telephone Changing general settings cont. Hunt group If your telephone is assigned to one or more hunt groups: You can temporarily remove your telephone from these hunt groups. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Applications menu item. Confirm your selection. Scroll to the Hunt group menu item.
Customising your telephone Changing general settings cont. Headset You can decide whether or not you want to use a headset connected to the CTI/ audio link. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the Applications menu item. Confirm your selection. Scroll to the Headset menu item. An on/off indication on the right hand side of the window shows whether you can use a connected headset (on) or not (off). Switch headset use on or off.
Settings for your telephone system Settings for your telephone system You can set up many of the options for your telephone system from your T3 Classic telephone. The settings apply to all the telephones in your system: For each exchange line, you can specify which telephones should ring for incoming calls without direct dialling inward (e.g. 7050–0). These telephones are known as the answering stations for this exchange line.
Settings for your telephone system Settings for your telephone system cont. Answering stations for day service You can set up an answering station for each external line. The answering station can consist of up to 3 telephones. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the System functions menu item. Confirm your selection. Scroll to the Day service menu item. Confirm your selection.
Settings for your telephone system Settings for your telephone system cont. Answering stations for night service There is often a need for a telephone system to handle calls differently at night than during the day. Here, you can set up special answering stations for night service. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the System functions menu item. Confirm your selection. Scroll to the Night service 1 (or 2, 3) menu item. Confirm your selection.
Settings for your telephone system Settings for your telephone system cont. Call forwarding Up to 3 call forwarding destinations can be set up for each exchange line. Call forwarding takes place after a set time when a answering station is called via the exchange line. Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the System functions menu item. Confirm your selection. Scroll to the Call forwarding menu item. Confirm your selection.
Settings for your telephone system Settings for your telephone system cont. Date/time Press “Menu” function key. Scroll to the Settings menu item. Confirm your selection. Scroll to the System functions menu item. Confirm your selection. Scroll to the Date/time menu item. Confirm your selection. Enter 6-figure date: Day Month Year. Enter 4-figure time: Hours Minutes. The day of the week is set automatically. Exit menu. New time/date is saved.
Extras for your telephone Links A special advantage of your telephone is the flexible link concept that allows you to expand your basic telephone with a wide variety of peripherals. Links are base inserts for T3 telephones. You can connect just one link to the T3 Compact. A choice can be made from the following links: D CTI link (with V.24 interface to connect Tenovis Com4Tel or a PC) D CTI/audio link (with V.
Extras for your telephone DSS Module A DSS module has 36 keys, which the Tenovis service can assign according to your preferences (DSS = Direct Station Select). The following options are available: D Call numbers of your partners D Individual destinations (frequently used call numbers) D Line keys D Functions, e.g. door opener, call diversion, hotel functions, etc. 1 2 1: Keys with LEDs 2: Insert strips for labelling Dialling with the DSS module Lift the handset.
Extras for your telephone Headset You can connect a headset or a wireless Comfort headset to the CTI/audio link. Before you can use the headset to make a call, you must activate it on the telephone (→ Page 75). Accepting calls on the headset Your telephone rings. Press “Handsfree” function key. You are in a call with the other party using the headset. The LED next to the function key flashes. Continuing a headset call using the handset Lift the handset and use it normally for your call.
Extras for your telephone Hotel Functions You can use the hotel functions in small to medium-sized hotels and guest houses. The Tenovis Service can connect up to three DSS modules for executing these functions. Available functions include checking guests in and out, viewing guest call charges, disabling direct dial to rooms, waking up guests, etc. You can also hook up a printer to the telephone system for printing out charge reports and wake-up requests. Layout of the hotel functions on the DSS module . .
Extras for your telephone Hotel Functions cont. Layout of the hotel functions on the DSS module Check in/Check out DDD Message Disable guest-to-guest Call-charge limit Exit Other keys: Destination keys for guests Check in/Check out: For checking guests in and out. DDD (Disable Direct Dial): An external caller cannot directly dial the guest’s room, but must be connected via the switchboard. Message: The switchboard can send a message to a room telephone.
Extras for your telephone Hotel Functions cont. Checking in a guest Press the Check-in key. Press the key for the desired room, e.g. 101. The guest is checked in. Viewing guest charges and checking out the guest Press the Check-out key. Press the key for the desired room, e.g. 101. If the key light goes off: No call charges have been incurred. Check out is complete. If the key flashes: Scroll to the Charges menu item. Confirm your selection. Press the key for the room again.
Extras for your telephone Hotel Functions cont. Message to guest: Message at reception Press the “Message” key. Press the key for the desired room, e.g. 222. Press the “Exit” key. The DSS module returns to displaying the calling status of the room telephones. To delete the message: Press the key for the desired room again, e.g. 222. Direct dial to rooms Disabling direct dial to rooms Press the “DDD” (Disable Direct Dial) key. Press the key for the desired room, e.g. 707. The key lights up.
Extras for your telephone Hotel Functions cont. Guest-to-guest connection Disabling guest-to-guest connection Press the “Disable guest-to-guest” key. Press the key for the desired room, e.g. 707. The key lights up. Press the Exit key. The DSS module returns to displaying the calling status of the room telephones. Re-enabling guest-to-guest connection Press the “Disable guest-to-guest” key. The keys of all rooms which cannot be called directly from other room telephones light up.
Extras for your telephone Hotel Functions cont. Determining the call charge limit Activating a call-charge limit Press the Call-charge limit key. Press the key for the desired room, e.g. 707. The key lights up. Press the Exit key. The DSS module returns to displaying the calling status of the room telephones. Deactivating a call-charge limit Press the Call-charge limit key. The keys for all rooms with an activated call-charge limit light up. Press the key for the desired room, e.g. 707.
Extras for your telephone Hotel Functions cont. Waking up guests Press “Menu” function key. Scroll to the Appointment for others menu item. Confirm your selection. Press the key for the desired room, e.g. “605”. Confirm the number. All existing appointments for this room will be displayed. Now enter the desired time for the wake-up call just as if you were making an appointment. Deleting a wake-up call: Press “Menu” function key. Scroll to the Appointments for others menu item.
Look it up Overview of telephone functions All the functions that you can assign to use programmable function keys are shown in the table, sorted alphabetically. Announce For making an announcement to subscribers in your system. Announce to associated subscribers Announce to group For making an announcement to a group of subscribers within your system. Anonymous call When you do not want the other party to see your call number. Answer to announcement For replying to a general or group announcement.
Look it up Overview of telephone functions cont. Call forwarding For automatically forwarding calls to another connection if you do not answer within a certain time. Call list The call list contains all calls that you did not answer. Customer number For every call resulting in charges, you can enter a three to ten-digit code – such as a project or job number – for accounting purposes. Cut out of group For cutting your telephone out of the group line.
Look it up Overview of telephone functions cont. Night service 1, 2, 3 For activating and deactivating the night service for particular subscriber groups. Partner or destination If a partner or destination has been stored with a name, this name will be shown. Pick-up from associated subscriber/from associated group Pick-up from You can use this function to direct calls for other subscribers or groups to your telephone. Refer back 1.
Look it up Messages in the Display This gives an overview of important display and status messages. Standard displays and messages are shown in the case of special settings. Busy The connection dialled is busy. Bundle To seize a line from a particular bundle. Bundle busy All lines in the selected bundle are busy. Bundle ... private To seize a line in a bundle reserved for you. Call The subscriber you are calling is not occupying the line. Call number You are connected to the call number displayed.
Look it up Messages in the Display cont. K: All keystrokes are sent as keypad information. Used to program a telephone system or to use service features in the network. Malfunction There is a malfunction e.g. in the line or in a connected printer. The malfunction message is displayed until the malfunction is corrected. Other subs. For storing a call number for another subscriber (only possible if activated by Tenovis Service).
Look it up Symbol table The numeric keys can also be used to enter letters and numbers, e.g. for names in the telephone directory. Your telephone switches automatically to entry of letters and numbers when this is necessary. Page 10 explains how to enter characters. You can switch (toggle) between upper and lower case letters with the # key. Key 1 2 3 4 5 6 7 8 9 96 1 ? A a D d G g J j M m P p T t W w 0 Space * * # Shift 2 ! B b E e H h K k N n Q q U u X x 0 + 3 .
Look it up Ringing and handset tones Ringing tones for internal and external calls Normal ringing tone for external calls. (Example) Normal ringing tone for internal calls. (Example) Recall: You have forwarded a caller to an internal subscriber who does not answer. Additional call during a conversation or call waiting signal. Appointment signal: Reminder of an appointment. Tones in the handset Tone during a cut-in connection (→ Page 18). Acknowledgement tone: Confirms a new setting.
Look it up Menu overview Menu lines in basic menu ... down one menu level Pick-up Call list Phone book > Search New indiv. entry New general entry Call diversion > Divert from Divert to Divert for Bundle [x] Appointments > Own appointm. Appointment for others Charges > Last call Total subs. Total line Total charges Local currency –> Euro Lock > Lock telephone Set PIN Message Night Service > Night service 1 Night service 2 Night service 3 Autom. Night Service 98 ...
Look it up Menu overview Settings cont. > Display / Acoustics > Acoustics / Contrast Do not disturb Language Function keys Dial settings > LN on dialling Line / off-hook Number of redials [0] Redial every: [sec.] Second call Remote no. disp Direct dial Code Applications > General call Hunt group VIP call Headset Int.
Look it up If something is not working The incorrect date and time are displayed Set the correct time in the “System functions” menu (→ Page 80). Unfamiliar objects in the display You can look up the meaning of the display in the display indication section. The call number of a caller is not displayed Call is transmitted without caller’s number, e.g. an analogue call or the caller has switched off display of his own number. Short tones during call A second call is being signalled.
Key words Key words Acoustics, 57 Activating day service, 77 Additional functions, 3 Announce, 51 replying, 51 Announcement, to called subscriber, 51 Anonymous calling, 18 Answering stations, 76 Appointment signal, disabling, 41 Appointments, 37 deleting, 41 for others, 42 for today, 38 one-off appointment, 39 recurring, 40 signal tone, 97 viewing, 41 Assigning lines to keys, 62 Assigning partners to keys, 63 Automatic call-back, 17 Automatic redialling, 16 total, 45 viewing, 43 Call diversion after, 29 b
Key words Key words cont.
Key words Key words Redial, 16 automatic, 16 delayed redial, 16 every x seconds, 69 number, 68 saving number, 35 Refer-back, 20 Repairs, 3 cont.
Tenovis GmbH & Co. KG · Austria Hüttenbrennergasse 5 · A-1030 Wien T +43 (0)1 87870-0 F +43 (0)1 87870-7370 Telenorm Ltd. · Greece Ethelonton Aimodonton Str. 3 12131 Peristeri, Athen T +301 5785220 · F +301 5785227 N.V. Tenovis S.A. · Belgium Rue Henri Genesse 1 · B-1070 Bruxelles T +32-2-5255111 F +32-2-5255000 NORMA Telecom AG · Greece Polytechniou 6 54626 Saloniki T +303 1500600 F +303 1555347 Tenovis S.r.l.
