Manual (UK) Professional answering machine with time control, SMS service and message transfer tiptel 540 office tiptel
Safety instructions Safety instructions When installing, connecting and operating the tiptel 540 office please observe the following instructions: • Connect the connection cable to the appropriate sockets. • Make sure the cables are laid in such a way that accidents cannot occur. Connected cables must not be subject to excessive mechanical strain. • Install the device away from sources of electrical disturbance. • Only attach accessories authorised for this device.
Button allocation Button allocation Playback: Starts playback of incoming messages that have not yet been listened to. If pressed during playback lets you repeat the last 3 seconds. Stop: Ends the current function; is used to close open menus. Answering mode: Switches answering mode on or off. Menu: Opens the menu. For text entries is used as the entry button for letters and numbers. Message: When pressed briefly starts playing current message back.
Button allocation Selection button: Used to select from menus, entry fields and functions that are displayed next to the corresponding button. and Secondary function and playback can be pressed in succession: Starts playback for all incoming messages. Playback starts with the oldest and ends with the newest recording. and Secondary function and Control button (down) pressed in succession: Opens the entry field for the telephone book.
User elements User elements SMS-LED Flashes when there are new, unread short messages. Flashes quickly if the mail inbox is full and there is no more memory for new short messages. LED in the answering mode button Is lit when answering mode is switched on (answering machine active). LED in the playback button Flashes when there are new, unread incoming messages. Flashes quickly if the memory is full and there is no more space for new incoming messages.
Contents Contents Safety instructions ..........................................................................................3 Button allocation .............................................................................................4 User elements .................................................................................................6 Contents ..........................................................................................................7 Display symbols ......................
Contents Telephone book ..............................................................................................28 General........................................................................................................ 28 Entering and saving entries ........................................................................ 28 Summary of possible characters................................................................ 31 Search entries ...........................................................
Contents Call forwarding................................................................................................64 Setting options for call forwarding.............................................................. 64 Settings for call forwarding ......................................................................... 64 Sample call forwarding entries ................................................................... 67 Automatic monitoring ...........................................................
Display symbols Display symbols Answering mode switched on. Answering mode switched on, new incoming messages available. Playback Caller's number, telephone answering mode. Recording taking place, microphone on.
Display symbols Entry (text) possible Send/receive short message Switch on/off basic settings, software update, call forwarding Automatic answering, line busy Ringing signal for incoming calls Outgoing call Notes on errors and operation 11 Appointment, absence manager active Transfer telephone book to a second device
Getting started Getting started Parts supplied Your tiptel 540 office package contains: • • • • • tiptel 540 office Telephone connection cable Mains plug 11.5V / 350 mA 2 transfer cables pin/pin and pin/cinch Operating instructions with separable brief operating instructions and operating card for remote control Installation Your tiptel 540 office has been produced for normal operating conditions. Solutions in furniture varnish, cleaning oils or paint cleaners can loosen the base.
Getting started 4 If you want to record outgoing messages from an external source fit the transfer cable with the jack plug to the "IN" socket and the cinch plug to the audio output on the external device (audio system, cassette recorder etc.). 5 If you want to transfer the telephone book from one different tiptel 540 office to another use the transfer cable with two jack plugs. Fit the plugs to the "OUT" socket on one device and the "IN" socket on the other.
Outgoing messages Outgoing messages General Your tiptel 540 office has 5 individual outgoing messages (OGM 1-5) and one preconfigured outgoing message (OGM 6). You can select the OGMs via the selection button next to the OGM symbol. OGM 6 can not be personalised. A distinction is made between two types of outgoing message: OGMs with and without the option to record an incoming message. For OGMs that can record an incoming message the caller can leave a message after the OGM.
Outgoing messages Recording an outgoing message Select the desired OGM using the selection button next to the OGM symbol. The selected OGM is displayed next to the symbol on the bottom right of the display. Press and hold OGM. Wait, you will hear a short tone, a microphone is displayed to signal ongoing incoming message. Start speaking (maintain approx. 5 cm distance from the microphone). The display shows the time that you have been speaking. Release OGM to interrupt recording.
Outgoing messages Recording OGMs from an external signal source You can also record professional outgoing messages via the audio input from an external signal source (e.g. cassette recorder). Select the desired OGM using the selection button next to the OGM symbol. The selected OGM is displayed next to the symbol on the bottom right of the display. Press secondary function The secondary function symbol is displayed. Press and hold OGM.
Outgoing messages Checking OGMs Select the desired OGM using the selection button next to the OGM symbol. The selected OGM is displayed next to the symbol at the bottom right of the display. Press OGM briefly. The OGM is played back. The playback symbol, the time that you have already heard and the number of the current OGM are displayed. The volume can be set using the control buttons (left/right). Deleting OGMs Press the selection button next to the delete symbol speed during playback.
Answering mode Answering mode that sufficient incoming message capacity is available. If necessary Ensure delete individual or all incoming messages. If required select the OGM using the selection button next to the OGM symbol. The selected OGM is displayed next to the symbol on the bottom right of the display. The symbol flashes if the OGM has not been recorded or has been deleted. Press answering mode. The LED in the answering mode button lights up.
Playing back and deleting incoming messages Playing back and deleting incoming messages Playing back new incoming messages Press playback. The volume can be set using the control buttons (left/right). Starts playback of unheard incoming messages. The current number, remaining playback time and date and time of the incoming message are displayed. If the caller's telephone number is transferred during a call then this is also displayed.
Playing back and deleting incoming messages Repeating Press playback during playback. The last three seconds are repeated. Pausing playback Press stop. Playback is paused. Press playback. Playback continues. Press the selection button next to the go backwards or forwards symbol. The incoming message you are listening to is skipped or repeated. Skip Fast forward and rewind Press and hold the selection button next to the go backwards or forwards symbol.
Playing back and deleting incoming messages Deleting individual incoming messages Press the selection button next to the delete symbol during playback. The current incoming message is erased. New message numbers are assigned to all incoming messages that follow. Deleting all incoming messages 2s Press stop. The display shows standby and answering mode. Press the selection button next to the delete symbol for 2 seconds. All incoming messages are deleted.
Monitoring/Personal info (memo) Monitoring/Personal info (memo) Monitoring telephone calls You can record the content of important calls. Press the selection button next to the record symbol speed during a call. The device starts to record. A lifted telephone receiver is displayed so as to indicate an ongoing recording. To end the recording press stop or hang up. The standby status is again displayed. If answering mode was activated before, this continues.
Monitoring/Personal info (memo) Personal info (playback) You can record personal information via the in-built microphone. Press the selection button next to the record symbol. Wait, you will hear a short tone, a microphone is displayed to signal ongoing recording. Start speaking (maintain approx. 15 cm distance from the microphone). The display shows the minutes and seconds that you have been speaking. To stop the recording press stop. The recording ends.
Absence manager Absence manager If you leave your office for a while, for example to attend a meeting, your tiptel 540 office can inform your callers as to when you will be available again. Callers will hear this message: "Hello, the person you are trying to call will be available again from … I repeat [time] … Thank you, the device will switch off." After the set time has passed your tiptel 540 office switches this message off automatically.
Absence manager Press stop. The setting is complete, the LED in the answering mode button lights up and the display shows the absence time. Calls are answered and the caller hears the absence message. Press Answer mode to end the absence manager ahead of time. The display changes and returns to the initial state. Timer switching times are not activated when the absence manager is active.
Call list Call list The last 50 calls received are saved in call list with their date and time. If the caller's telephone number is transferred during a call then this is also displayed. If the telephone number matches one from the telephone book, the caller's name is displayed. The call list also provides information on whether the call was successful (conversation took place or a message was left). You can select the telephone numbers from the call list directly by pressing the button.
Call list To delete an entry press the selection button next to the delete symbol. 2s To delete the whole call list press the selection button next to the delete symbol for 2 seconds. To exit the list press stop. The entry is deleted. The entire call list is deleted. The initial state is again displayed.
Telephone book Telephone book General The telephone book manages the names and telephone numbers of your business partners. You can save up to 100 entries. An entry comprises the name (search term) and the telephone number. The name must begin with a letter and the telephone number should begin with an area code so that the corresponding name can be displayed later when the call number is received.
Telephone book ... Enter name. You reach the individual letters by pressing the individual entry button once or more. The entry location flashes. Example: You require "M". Press forwarding button three times (the "M" is in the third position on this button). Press control button (right) to move to the next entry location. The cursor moves to the next entry location. Use the control button (left) to move the cursor one place backwards, for example to overwrite a character. The cursor moves to the left.
Telephone book trol button (down). 2s To delete an entry move the cursor to the location and press the selection button next to the delete symbol. The character under the cursor is deleted. To delete the whole entry press the selection button next to the delete symbol for 2 seconds. The whole entry is deleted. To stop the entry press stop several times. The entry is stored. The initial state is again displayed.
Telephone book Summary of possible characters Button Occupancy (ABC) Occupancy (abc) Occupancy (12!?) ABCDEÄÉ abcdeäéè ,.?!:‘;“ FGHIJ fghijì ( )-+&=% KLMNOÖ klmnoöò /*#€@<> PQRST pqrstß 12345 UVWXYZÜ uvwxyzüù 67890 Search entries Press control button (down). The telephone book is opened. Search for the desired entry using the control buttons (up/down). The entries scroll through the display. Select initial letters by pressing the corresponding entry button one or more times (e.g.
Telephone book You can enter (up to 5) other letters for the search using the control button (right) and the corresponding entry keys. The corresponding entries are displayed for selection. Checking and changing entries Search for names as described under "Search entries". 2s Search for names as described under "Search entries". Press the selection button next to the desired name for 2 seconds. Carry out the required changes. 32 The entry field for the name and the telephone number are displayed.
Telephone book Personal OGM (call filter) You can assign each entry in the telephone book to one of the fourteen individual, recordable OGMs. If the telephone number calling matches the entry the caller hears an OGM that is specially recorded for him. You can also switch the answering machine off for certain callers. Open entry field. The entry field for the name and the telephone number are displayed. For a new entry: Press second function and then control button (down).
Telephone book Vocal clip You can assign each entry in the telephone book to one of the fourteen individual ringing tones. If the telephone number calling matches the entry you hear an individual ringing tone from the tiptel 540 office loudspeaker. Open entry field. The entry field for the name and the telephone number are displayed. For a new entry: Press second function and then control button (down). 2s For an existing entry: Search for entry (as described in "Searching entries", p.
Telephone book Dialling from the telephone book Each telephone number from the telephone book can be dialled directly from your tiptel 540 office. Search for names as described under "Search entries", page 31. Press the selection button next to the desired name. The device starts dialling the selected telephone number. Dialling can be screened via the loudspeaker. After dialling accept the call by lifting the receiver. The display shows a stopwatch that counts the duration of the current call.
Telephone book Automatic redialling /Automatic call back when engaged (CCBS) If the person you are trying to call is constantly engaged your tiptel 540 office can take over by repeatedly trying to call the other person. For automatic re-dialling if the caller is engaged there is a pause and the device repeats the dialling up to 10 times. With the "Call back if engaged" function a call is signalled to you as soon as the person you are trying to reach is free.
Message function Message function The message function enables a caller that knows the message code to leave a message even if your tiptel 540 office plays an OGM with no option to leave an incoming message. The message function enables the caller to skip the OGM for OGMs that give the option of leaving an ICM. You can enter your personal message code as described in "Settings" (Page 78). Call tiptel 540 office. You hear the OGM. Start entry with the star button. The OGM stops.
Remote access Remote access You can access your tiptel 540 office remotely from anywhere in the world using the keypad on a tone-enabled (DTMF) telephone. You need a personal remote access code to access the phone remotely. You can set your personal remote access code as described in "Settings" (Page 78). Remote access Call tiptel 540 office. You hear the OGM. Start entry with the star button. The OGM stops. Enter the remote access code via the telephone keypad.
Remote access Remote access functions Playback ICM function To playback all ICM Press 3. The playback starts with the first recording. To playback new ICM Press 2. Starts playback of recordings that have not yet been listened to. Repeat Press 5 during playback. The last three seconds are repeated. To pause playback Press 8. Playback is paused. To continue playback Press 5. Playback is continued from where it was paused (e.g. after a quit request).
Remote access Switching function To switch message transfer on/off Press * and 4 in succession. The current status "on" or "off" is announced. To switch timer on/off Press * and 3 in succession. The current status "on" or "off" is announced. To change the OGM Press 7 and the desired OGM 1 … in succession The selected outgoing message is played back for checking. The next caller is greeted with this message. ... Changing the OGMs function ...
Remote access Message transfer function Changing the 1st call number for message transfer (only the first number can be changed) Press * and 9 in succession. The first current call number is announced. Next comes the request to enter a new call number. Enter new call number. For special symbols press the following buttons in succession: Each digit is confirmed. = Wait for dial tone / 3 Sec.
Remote access To accept the target call number without executing the function press * and 8 in succession. The new target call number is played back for checking. To accept the target call number and execute the function press * and # in succession. After ending the remote access your tiptel 540 office switches call forwarding on. All new calls are forwarded to the new target call number. Switch off device function Switching answering mode on/off Press * and 0 in succession.
Short messages (SMS) Short messages (SMS) The SMS service allows you to send or receive SMS messages to other terminals. The messages are not transferred directly to the other terminal but instead are sent to your network operator's message center. The message can contain up to 160 characters. You can save up to 20 messages in the inbox. To use the SMS it is essential that there is support for transferring the call number (CLIP). Then all you have to do is register with your message center and away you go.
Short messages (SMS) Registering and de-registering with your message center You have to register your tiptel 540 office for your network operator's SMS service to receive fixed network SMS. In Germany, for example, you can reach the Deutsche Telekom message center nationally by calling "0193010". Enter this number under "SMS center". The registration process varies between network operators. Ask your network operator how to do this.
Short messages (SMS) Message center ..................... Enter the number for the message center here. Your network operator will provide the correct number. You can also enter a second center for another supplier. It is them possible to receive SMS messages via both centers. Please note that in contrast messages are only sent via the first center. Never enter outside line numbers (prefixes) for your PABX before the call number (e.g. 0)! This is done in the "Settings/PABX/prefix" menu (refer to Page 79).
Short messages (SMS) 2s You can scroll through individual entries using the control buttons (up/down). New, unread messages are marked with an arrow. To copy a message to the templates press the corresponding selection button for two seconds. The message is copied and the display changes to templates. To copy the telephone number to the telephone book, press secondary function and the relevant selection button. The entry field for the telephone book is displayed with the copied telephone number.
Short messages (SMS) To exit the menu press stop. The device must be in standby for you to receive a message (SMS). Your tiptel 540 office will not respond if you are currently scrolling through the menu or changing settings. This ensures that you can not be disturbed (for example when entering an SMS). Outbox Press menu. The main menu is displayed. Press the selection button next to "Messages (SMS"). The messages menu is displayed. Press the selection button next to "Outbox".
Short messages (SMS) for 2 seconds. ... To edit the text press the selection button next to the desired line. The cursor is displayed at the start of the corresponding line. If required change the occupancy of the entry buttons by pressing the control button (up) (refer to "Summary of possible symbols" table in the "Telephone book" chapter).
Short messages (SMS) Sending a message (SMS) For a message (SMS) to be sent it is essential that something is in the outbox and that a message center has been entered. Open the message menu as described in "Inbox" and "Outbox". Press the selection button next to "Dispatch". The messages menu is displayed. Enter the first digit of the call number using the control buttons (up/down). The numbers 0 to 9 in the display. Press control button (right) to change to the next entry location.
Short messages (SMS) Search for names as described under "Search entries" ("Telephone book" chapter Page 31). You can insert a character by pressing secondary function and the control button (down). An empty space is inserted to the left of the cursor. To delete an entry move the cursor to the location and press the selection button next to the delete symbol. The character under the cursor is deleted. To transfer the call number press stop.
Short messages (SMS) Templates Here you can save up to 5 templates that you can edit, delete or copy to the outbox individually. 2s Open the message menu as described in "Inbox" and "Outbox". The messages menu is displayed. Press the selection button next to "Templates". The display switches to the templates. You can scroll through individual templates using the control buttons (up/down). The start of the selected template is displayed.
Short messages (SMS) Message center Enter the telephone number for your message center here (e.g. Deutsche Telekom 0193010). If you are using the device in a different country or network, your network operator will tell you the call number of your message center. In some countries you have to enter two telephone numbers – one to send and the other to receive. The send number must be saved in memory location 1. Open the message menu and search for the message center entry.
Timer Timer The timer function contains up to 10 switching times during which answering mode, outgoing messages, message transfer and call forwarding can be switched on/off or changed. Setting options for timer Switching time ...................... You set the times here for when the function should be switched on, off or changed. Dashes mean that no switching time has been programmed. Weekday ................................
Timer Programming timer Press menu. The main menu is displayed. Press the selection button next to timer. The entry field for the first switching time is displayed. You can search the individual switching times using the control buttons (up/down). The display switches between the 10 possible switching times. Press the selection button next to the switching time and make the desired settings using the control buttons (up/down). The cursor is at hours.
Timer Use the two lower selection buttons and the control buttons (left/right) to find what needs to be changed in the selected time. The symbols have the following meanings: Make the desired settings using the control buttons (up or down). A dash means that the previous status is continued. To delete a switching time press the selection button next to the delete symbol. The empty entry field is displayed again. To delete the timer press the selection button next to the delete symbol for 2 seconds.
Timer Switching on timer Press timer. The display shows a clock as the symbol for activated timer. The timer sets the current functional status. Press timer again to switch off timer. The clock symbol disappears.
Message transfer Message transfer For message transfer the answering machine dials the saved call numbers consecutively after each new incoming message. If the subscriber called picks up he will hear the following outgoing message: "Automatic call, ..x.. incoming messages, please collect remotely, I repeat …" or if you have entered your own call number as identification "automatic call from subscriber (own call number), ..x.. incoming messages, please collect remotely, I repeat".
Message transfer Settings for message transfer Press menu. The main menu is displayed. Press the selection button next to message transfer. The message transfer menu is shown in the display. Search for the desired setting option using the control buttons (up/down). All setting options are displayed. Press the selection button next to the desired line and if necessary change the entry using the control buttons (up/down). The display shows the current setting.
Message transfer When entering the call numbers press the selection button next to "Call number" and make the desired settings using the control buttons (up/down). The entry location flashes. Digits and special symbols are displayed. The special symbols have the following meanings: ~ = Wait for dial tone / 3 Sec.
Message transfer To make further settings press stop. The settings are confirmed. To stop the entry press stop several times. The initial state is again displayed. Message transfer by SMS In addition to normal message transfer (as described above) you can also be informed about new voice messages by SMS. You will receive a short message, e.g. on your mobile phone: You have 2 new messages from: 1. 01701234567 2.
Message transfer Sample call number entries For PABX the prefix for the public telephone network is dialled before each call number (refer also to Page 79 "Settings, PABX/prefix"). To suppress this enter "i" before internal call numbers. If you would like message transfer by short message (SMS) you must enter an "S" before the call number. Normal subscriber 0123456789 PABX Extension to extension i 269 Short message (SMS) S 017012345678 Switching on message transfer Press message transfer.
Individual ringing tone Individual ringing tone If you want to select a different ringing tone from the standard one on the telephone you can record up to 14 different ringing tones here. It is not possible to change ringing tone 15 because it is pre-configured. Choose the ringing tone for your telephone and your tiptel 540 office will play it back. Please note that your individual ringing tone is only played back on the second call signal.
Individual ringing tone Press the selection button next to "Ringing tone" and select it using the control buttons (up/down). The numbers 1 to 15 and "-" appear in the display. The individual ringing tone is switched off using the "-". Set the desired volume using the control buttons (left/right). The volume bar indicates the set volume level. To record a new ringing tone press and hold the selection button next to the record symbol.
Call forwarding Call forwarding If your telephone network or PABX supports the "call forwarding" function you can enter the required settings here. Then you only have to enter the times for which you want to activate call forwarding in the "timer". For example at 6 pm you can switch calls automatically to your private line and then switch them back again to your business line at 8 am the following day (day/night switching).
Call forwarding Press menu. The main menu is displayed. Search for the "Call forwarding" entry using the control buttons (up/down). Press the selection button next to "Call forwarding". The call forwarding menu is shown in the display. Press the selection button next to the setting that you wish to change. The cursor is located at the entry point. Select the desired entry location using the control buttons (left/right) and change it with the control buttons (up/down).
Call forwarding Press control button (right) to change to the next entry location and enter other digits. The cursor to the next entry location. Use the control button (left) to move the cursor once place backwards, for example to overwrite a character. The cursor moves to the left. To transfer a call number from the telephone book, press the selection button next to the "Insert" symbol. The call number is entered to the left of the cursor.
Call forwarding Sample call forwarding entries Example 1: Your main connection is with "Deutsche Telekom" and you have activated the "call forwarding" service. Please note that the target call number must end with a hash (#). Activate ................................... *21* Deactivate ............................... #21# Target call number ................. 021024712# Example 2: You have a tiptel 810 PABX, the answering machine is connected to extension 23 and you want to divert the calls to extension 21.
Automatic monitoring Automatic monitoring If you have activated "automatic monitoring" the recording starts as soon as the handset is lifted. The recording stops automatically when you replace the receiver. You can decide whether to record all calls or only incoming calls (recording threatening calls). To avoid filling up the memory with unimportant recordings you still have the option of saving the recording only after pressing a confirmation on the device.
Automatic monitoring Settings for automatic monitoring Press menu. The main menu is displayed. Search for the "Automatic monitoring" entry using the control buttons (up/down). Press the selection button next to "Automatic monitoring". The entry field for automatic monitoring is displayed Press the selection button next to the setting that you wish to change until the desired setting is displayed. The display shows the current setting. To stop the entry press stop several times.
Security lock Security lock In order to protect your tiptel 540 office from unauthorised use you can lock the device with a PIN (personal identification number). The PIN is number containing 1 to 4 digits. You must enter this PIN to unlock the device. In the factory pre-set, the PIN code is "0000". Locking the device/Changing PIN Press menu. The main menu is displayed. Search for the "Security lock" entry using the control buttons (up/down). Press the selection button next to "Security lock".
Security lock After entry press the selection button next to PIN. The device displays the choice of "Lock unit" or "Change PIN". Press the selection button next to "Lock unit". The display returns to the initial state. A small key shows that the device is locked. Press the selection button next to "Change PIN". The tiptel 540 office requests you to enter a new PIN. Use the control buttons to enter a new PIN. The display shows the current entry. To stop the entry press stop several times.
Mailboxes Mailboxes General You have the option or setting up in addition to the actual answering machine up to 4 mailboxes. Each mailbox has its own OGM, remote control code and its own target call number for message transfer. If your tiptel 540 office is used by several people the caller can leave a message in the relevant mailbox. You should mention this function in the OGM. To select one of the 4 mailboxes the caller has to press the relevant number (1…4) on the keyboard of a tone-enabled telephone.
Mailboxes Extension ............................... If you want to use the "Automatic call forwarding to mailbox" function you can enter the relevant extension number here. Target call number ............... If you want to use the mailboxes and the "message transfer" function you must enter the target call number here. Setting up mailboxes Press menu. The main menu is displayed. Search for the "Set up mailboxes" entry using the control buttons (up/down).
Mailboxes Select the desired mailbox using the selection button. The settings menu for the selected mailbox is displayed. Search for the desired setting option using the control buttons (up/down). All setting options are displayed. Press the selection button next to the setting that you wish to change until the desired setting is displayed. The display shows the current setting. When entering digits press the selection button next to the desired line. The entry location flashes.
Mailboxes Using the mailboxes The corresponding symbols are displayed when you have set up mailboxes. In answering mode the number of ICMs in the mailbox is indicated to the right of the symbol. The mailboxes include playback and delete ICMs, monitoring/personal info (memo) and OGM functions. These functions are described in detail in the previous chapters. Because there is only one OGM for each mailbox it goes without saying that it is not possible to select the OGM.
Mailboxes Remote access to mailboxes Remotely accessing mailboxes is done in the same manner as remotely accessing the answering machine. The precise description is found in the "Remote access" chapter.
Settings Settings Setting options Language ............................... German, English, French, Italian or Dutch Clock ...................................... >> Time............................. You can re-set the time here. Date ............................ You can re-set the date here. Network time .............. Yes or no. You can transfer the time to the internal clock if this is permitted by your telephone network or your PABX (the year is not transferred and must be set manually). DST ...........
Settings My number Area............................. Enter your area code here Number ...................... If you enter your own call number your tiptel 540 office announces this call number for internal OGM texts. Remote control ...................... >> Access code ............... The access code is a 1 to 4 digit number between 0 and 9999. Remote control is switched off using the " – " code. Quick check................
Settings The "H" refers to the request key with hook flashfunction. You can enter up to 15 characters. PABX ...................................... >> Prefix .......................... Enter your prefix for the public telephone network (e.g. 0) here. This prefix is dialled automatically before each call number unless the call number is marked with an "i" as an internal call number within the PABX. CLIP correction ......... Some PABX systems add in numbers before the received call number.
Settings Setting menu Press menu. The main menu is displayed. Search for the "Settings" entry using the control buttons (up/down). Press the selection button next to settings. The settings menu is displayed. Search for the desired setting option using the control buttons (up/down). All setting options are displayed. Press the selection button next to the setting that you wish to change until the desired setting is displayed. The display shows the current setting.
Settings Change the settings using the control buttons (up/down). The display counts up or down. For settings with several digits move the entry location to the required location using the control buttons (left/right). The selected entry location flashes. To end digit entry press the selection button next to the desired line again. The entry location stops flashing. To stop the entry press stop several times. The initial state is again displayed.
Service menu Service menu The service menu gives you the option of querying the current program version, recreating the default status, deleting the telephone book or loading the current program version via the telephone network. There is also the option of transferring the telephone book from one tiptel 540 office to another via the audio sockets. To do this first set one device to "Receive a telephone book" and the other to "Send a telephone book".
Service menu Search for the desired function using the control buttons (up/down). All service menu functions are displayed. Press the selection button next to the desired function and follow the displayed instructions. To carry out the software update, enter the phone number of the update server. This entry has to be made only once; the number will then be available for all further software updates. The relevant telephone number for your country is indicated in the appendix under „service“.
Appendix Appendix Service You have purchased a modern product of Tiptel.com GmbH, which was designed and manufactured in Ratingen near Düsseldorf. The high-tech manufacturing facilities “Made in Germany” grant a continuous level of the highest quality. This is even underlined by the certification according to DIN EN ISO 9001. If, however, problems occur or you have questions on operating the device, please contact your local dealer.
Appendix The guarantee entitlement shall expire if the purchaser or an unauthorised third party interferes with the device. Damage caused by inappropriate handling, operation, storage or by force majeure or other external influences shall not be covered by the guarantee. The guarantee shall not cover any consumable material (e.g. batteries) or defects that only slightly impair the value or the usability of the device. Claims for damage caused by transport shall be asserted to the delivery company.
Appendix Ecological information During the normal use of the telephone you will not have any contact to substances damaging to your health. The device is not battery-operated. The plastics used for manufacturing this device exclusively consist of partially recycled granules. The packaging materials do not consist of plastics but of partially recycled cardboard and paper. If you do not have further use of your tiptel 540 office, Tiptel will take back the device without any charge.
Appendix No automatic call-back on busy Call back code not entered, network operator or PABX dies not support the function or function is not authorised. Enter call back code. Check with network operator or PABX as to whether function is supported or needs to be authorised. Can not set up call forwarding Call forwarding settings are missing or incorrect. Network operator or PABX does not support the function or function is not authorised. Make, check and if nec. change settings.
Appendix Delivery status The following list states the default settings for your tiptel 540 office. You can change these default settings individually. You can return to the delivery status at any time by opening the service menu.
Appendix Repeat period Repetitions OGM playback 20 minutes 2 5 Individual ringing tone Activation code for call forwarding Deactivation code for call forwarding Automatic monitoring All calls Confirm save Appointments PIN Mailboxes Off No No Yes Off 0000 Off 89
Appendix Technical Data Dimensions (W x H x D) tiptel 540 office Mains plug 220 x 50 x 190 mm 53 x 68 x 44 mm Weight tiptel 540 office Mains plug 540 g 270 g Operating voltage Mains plug Idle power output 230 V / 50 Hz <2W Ambient temperature 0 – 40 °C Number of outgoing messages 6 Incoming messages Recording method Sampling rate Total recording capacity approx. Number of incoming messages PCM 64 / 128 kBit/s 8 / 16 kHz 60 / 30 Min. max.
Index Index A E Absence manager............................ 24 Access code .................................... 72 Adjusting the volume ....................... 81 Answering mode .............................. 18 Area code......................................... 28 Audio input....................................... 12 Audio output .................................... 13 Auto. call forwarding to the mailbox 76 Automatic redialling ......................... 36 Automatic-monitoring ......................
Index Sample outgoing messages ............ 14 Search entries .................................. 31 Security lock ..................................... 70 Send telephone book....................... 82 Sending a message ......................... 49 Sending SMS ................................... 44 Service.............................................. 84 Service menu ................................... 82 Set backlight..................................... 79 Set language ....................................
Brief operating instructions Record an outgoing message Select OGM using selection button Start speaking. Press and hold OGM. Release OGM. Select type of OGM using selection button Checking OGMs oder Select OGM using selection button Press OGM briefly. Adjust volume Press selection button to delete.
Operating card for remote control
Tiptel.com GmbH Business Solutions Halskestraße 1 D - 40880 Ratingen Tel.: 0900 100 - 84 78 35* Vanity Tel.: 0900 100 - TIPTEL* Internet: www.tiptel.de International Internet: www.tiptel.com *gebührenpflichtig Tiptel b.v. Camerastraat 2 NL - 1322 BC Almere Telefoon: 0900 - BELTIPTEL of 0900 - 2358478 (niet gratis) Fax: 036 - 53 678 81 E-mail: info@tiptel.nl Internet: www.tiptel.
