EN Introduction Introduct ion With this document you are able to use all the additional functionality TomTom WORK provides on your TomTom navigation device. Next to using all the standard navigation functionality in your TomTom navigation device you are able to select and read orders, exchange text messages with the office, register working time, breaks or logbook transactions. Orders with destination data make your work easier and you save a lot of valuable time on reporting.
Driving view On the driving view you can find additional icons. Those signify the status of the current order, new orders/messages or show if you are on a private trip or if you have a break. Driving view New order or message ... signifies that you have new unread orders or messages. Quick menu When your navigation device and the TomTom LINK 300 have been connected, the quick menu contains the buttons Active order and Change logbook/Report work time. Private trip Status of order Locating disabled ...
EN Orders and messages Orders and messages The office can send service, delivery and pick up orders. They are stored on your TomTom navigation device, to read and deal with them at any time. Find them in the TomTom WORK menu under Show orders, and the active order in the Quick menu.
Orders and messages Working on orders To bring up the complete list of your orders and messages do the following: 1. Tap the screen to bring up the main menu. 2. Tap TomTom WORK. 3. Tap Show orders. 4. Select an order from the list. 5. To work on this order tap I agree. To reject the order tap Options, then tap Reject order. You can enter a reason for rejection. If you have agreed, you are asked to start this order. If the order contains destination data, you will be asked to start navigation.
EN Orders and messages Suspend and change orders 1. To suspend the current order, select it from the list. 2. Tap Options. 3. Tap Suspend. Switch to another order 1. To switch to another order, select the new order from the list. 2. You will be asked to suspend the current order and to start working on the new one. You will always be able to continue working on the suspended order. For this, select the suspended order from the list and tap Resume. Cancel orders 1.
Report to office Send text message Report to office If you want to send a text message to the office, do the following. 1. Tap Report to office in the TomTom WORK menu. 2. Tap Send text message. 3. Enter your text (see the explanation below). 4. To send your complete message to the office, tap Done. Enter your message using the keyboard and the following buttons: Tap this button to enter capital letters.
EN Report to office Send status message Status messages must be defined by the office. You can select the appropriate message and send it as is, or you can add information. 1. Tap Report to office in the TomTom WORK menu. 2. Tap Send status message. 3. Select a status message from the list by tapping it. If you want to add information, tap Edit. Tap Send to send the message directly to the office. 4. Tap Send to send the message to your office with any information you have added.
Setting PIN code To grant personalized work time reports you need to enter your PIN code. Setting PIN code Note: The office can configure via TomTom WEBFLEET, that you have to enter your PIN code each time you switch on your TomTom navigation device. 1. Tap the screen to bring up the main menu. 2. Tap TomTom WORK. 3. Then, tap Change Driver. 4. Select your name from the drivers list by tapping it. 5. Enter your PIN code, then tap Done.
EN Report work time Report work time With TomTom LINK 300 you can report your general working status. You can report the time you start and finish work, and time you spend having a break. For this you need to set tyour PIN code first (see Setting PIN code on page 11). Report work time To report work times to TomTom WEBFLEET, do the following: 1. Tap the Quick menu icon. 2. Tap Report work time. 3. Tap the appropriate button to change your work status.
Report work time Turining on/off the navigation device When you turn on your TomTom navigation device and you have reported Finish work or Start break last, you are asked to report either Start work or Finish break. When you turn off your TomTom navigation device without having reported Finish work or Start break before, it shows you a menu with the options Finish work, Start break, Active order and Power off to select from, to ensure proper reporting to TomTom WEBFLEET.
EN Change logbook mode Change logbook mode You can generate a driver’s logbook with your TomTom navigation device. To use this functionality you need to adjust the odometer first. You can do this by tapping Adjust or see Set odometer on page 20. To change the kind of trip do the following: 1. Tap the Quick menu icon. 2. Tap Change logbook mode. Note: Either Report work time or Change logbook mode is available. Both cannot be available at the same time. 3. Select the appropriate mode.
EN Call contact Call contact Orders can contain a contact name and a telephone number. You can call this number from your TomTom navigation device. Note: To use the Call contact feature you need a Bluetooth® mobile phone that is compatible with your TomTom navigation device. 1. Tap the screen to bring up the main menu. 2. Tap TomTom WORK. 3. Tap Show orders. 4. Select an order from the list by tapping it. 5. Then tap Options. 6. Tap Call. 7. Tap the contact to start the dialing process.
EN TomTom LINK preferences TomTom LINK preferences In the TomTom WORK menu you can find the TomTom LINK preferences menu.
EN Set odometer Set odometer When you use the logbook you need to synchronize the odometer on your TomTom navigation device with your vehicle’s odometer. 1. Tap the screen to bring up the main menu. 2. Tap TomTom WORK. 3. Tap TomTom LINK preferences. 4. Tap Set odometer. 5. Tap the buttons to adjust the odometer to match your vehicle’s odometer. 6. Tap Done to save the changes.
Connection status To see the connection status of your TomTom navigation device, your TomTom LINK 300 and TomTom WEBFLEET do the following: Connection status 1. Tap the screen to bring up the main menu. 2. Tap TomTom WORK. 3. Tap TomTom LINK preferences. 4. Tap Connection status.
EN Considerations Considerations Configuration from the office This section contains important considerations for the use of the TomTom PND and the TomTom LINK 300. Status message configuration and the selection between Change logbook mode and Report work time can only be made by the office. Maintain connection When you are using the additional TomTom LINK 300 features, keep in mind that the TomTom PND and the TomTom LINK 300 must be connected.
15.21 Federal Communications Commission (FCC) Statement You are cautioned that changes or modifications not expressly approved by the part responsible for compliance could void the user’s authority to operate the equipment. 15.105(b) Federal Communications Commission (FCC) Statement This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC rules.
FCC RF Radiation Exposure Statement: 1. This Transmitter must not be co-located or operating in conjunction with any other antenna or transmitter. 2. This equipment complies with FCC RF radiation exposure limits set forth for an uncontrolled environment. This equipment should be installed and operated with a minimum distance of 20 centimeters between the radiator and your body.