Form No. 3416-485 Rev E myTurf Pro Asset Management System Software Guide You may contact Toro directly at www.Toro.com for product safety and operation training materials, accessory information, help finding a dealer, or to register your product. Introduction Access myTurf at http://myturf.toro.com. myTurf is an asset management system designed to increase the efficiency of your team by utilizing automated processes, which remove manual tasks from your day-to-day work.
Operation Getting Started Enrolling in myTurf Before you can utilize myTurf, you must complete the Toro myTurf Customer Enrollment. Fill out the following Toro myTurf Customer Enrollment form before using myTurf.
g245192 Figure 1 1. Fill out the organization details. 2. Fill out the primary location details.
g245239 Figure 2 1. Fill out the distributor details. 3. Fill out the subscription details. 2. Fill out the United States Tax Exemption Organization details.
g245240 Figure 3 1. Fill out the organization administrator information. 2. Click to create your account. Administering Locations 1. From the Dashboard, click Admin, located in the upper, right corner of the screen (Figure 4).
g245241 Figure 4 1. Click Admin. 2. Click the Location Record icon to administer a specific location (Figure 5).
g245242 Figure 5 1. Click the location record icon.
g245245 Figure 6 1. Enter the location details. • Subscription and payment details (Figure 7) Note: If you are a United States tax exempt organization, enter those details (Figure 7).
g245246 Figure 7 1. Enter the subscription details. 3. If you are a United States tax exempt organization, enter those details. 2. If you choose automatic payment, click here to fill out the form.
g245268 Figure 8 2. Enter the subscription invoice address. 1. Enter the subscription invoice contact information.
g245269 Figure 9 1. Enter the labor wage and fuel information. 4. Enter the wage for each maintenance employee here. 2. Click the icon to edit personnel details. 5. Click to add new labor. 3. Enter the wage for operators here.
g245310 Figure 10 1. Fuel type 3. Fuel cost per unit of measure 2. Unit of measure 4. Enter the fuel cost here.
g245311 Figure 11 1. Enter the locale settings. Creating a New User This feature allows you to manage the users in your myTurf. 1. From the Location Record screen, click Users (Figure 12).
g245322 Figure 12 1. Click users. 2. Click Create New User (Figure 13).
g245323 Figure 13 1. Click create new user.
3. Fill out the Create New User form (Figure 14). Note: The password that you enter is a temporary password. The user will create their new password. g245324 Figure 14 1. Fill out the create new user information. 4. Assign the User Role and Administration Role for the new user (Figure 15). 5. If you have multiple location, assign the locations that the new user can work in and view (Figure 15).
6. Assign the User Status to Active (Figure 15). 7. Click Save to add the new user (Figure 15). g245325 Figure 15 1. Assign the roles of the user. 3. Select the user’s status. 2. Assign the location in which you want the user to apply. 4. Click save to create the user.
Managing Asset Groups Managing asset groups allows you to label and set up for groups for your assets. Setting up Parts Ordering This feature allows you to set up who your order your parts from (e.g., distributor), as well as your shipping sold to and bill to information. Deleting a Location Administrator Function Only If you want to remove a location from your myTurf, click Delete Location. Creating Asset Groups 1. From the Dashboard, click Admin (Figure 16). g245241 Figure 16 1. Click Admin. 2.
g246195 Figure 17 1. Click to edit the location. 3. From the Location Record, click Asset Groups (Figure 18).
g246206 Figure 18 1. Click Asset Groups. 4. From Manage Asset Groups, click Create New Group (Figure 19).
g246207 Figure 19 1. Manage Asset Groups 2. Click Create New Group. 5. Select the Asset Type and enter the Group Name that you want assigned to the new group (Figure 20). 6. Click Create to create the new asset group (Figure 20).
g246209 Figure 20 1. Create New Group 3. Enter the new group name. 2. Select the asset type. 4. Click create to add the new asset group. Adding Assets and Attachments Adding a Single Asset 1. From the Asset List, click the Add/Update Assets drop-down (Figure 21). 2. Click Add Single Asset from the drop-down (Figure 21).
g246211 Figure 21 1. Click the Add/Update Assets drop-down. 3. 2. Click Add Single Asset. Fill out the Create New Asset form (Figure 22, Figure 23, and Figure 24).
g246213 Figure 22 1. Fill out the basic information for the asset.
g246217 Figure 23 1. Fill out the utilization information for the asset. 3. Fill out the acquisition costs information for the asset. 2. Fill out the fuel usage information for the asset.
4. When you finish filling out the form, click Create Asset (Figure 24). g246218 Figure 24 1. Fill out the insurance costs information for the asset. 2. Fill out the warranty details for the asset. 3. Click to create the asset. Adding Multiple Assets 1. From the Asset List, click the Add/Update Assets drop-down (Figure 25). 2. Click Bulk Upload from the drop-down (Figure 25).
g246229 Figure 25 1. Click the Add/Update Assets drop-down. 3. 2. Click Bulk Upload. Click Choose File and select the file to upload multiple assets or download a starter template to upload bulk assets (Figure 26). Note: You can also view or edit pending asset uploads.
g246230 Figure 26 1. Click Choose File to upload the assets. 3. Click to view or edit pending asset uploads. 2. Click one of the subsequent templates to download a starter template to upload bulk assets. Adding an Attachment 1. From the Asset List, select an asset, and click Asset Overview (Figure 27).
g246282 Figure 27 1. Click to view the asset overview. 2. From the Asset Overview, click Create New Attachments (Figure 28).
g246296 Figure 28 1. Click to create a new attachment. 3. Fill out the Create New Attachment form (Figure 29, Figure 30, and Figure 31). 4. When you finish filling out the form, click Create Attachment (Figure 31).
g246319 Figure 29 1. Fill out the basic information for the attachment.
g246320 Figure 30 1. Fill out the utilization details for the attachment. 2. Fill out the acquisition cost details for the attachment.
g246321 Figure 31 1. Fill out the warranty details for the attachment. 2. Click to create the new attachment. Navigating myTurf Dashboard When you first enter myTurf, the dashboard appears. The dashboard is the summary of your overall system.
• Open work orders • Service bulletin alerts • Any error occurring with a wireless device g246400 Figure 32 Selecting Locations From the Dashboard, you can select the location(s) that you want to view. After you select the desired location(s), click Apply to set the location(s) as shown in Figure 33.
g246401 Figure 33 1. Selected location(s) 2. Click to apply the desired location(s). Filtering Assets by Group 1. From the Dashboard, click Equipment (Figure 34).
g246433 Figure 34 1. Click Equipment. 2. From the Dashboard, click the Filter Assets by Group drop-down to filter your assets so that you can view those groups only (Figure 35). You can select the groups of equipment, attachments, irrigation, or other assets that you would like to view, regardless of location. After selecting the desired groups, you can view the assets in your Asset List (Figure 35).
g246435 Figure 35 1. Filter assets by group drop-down 4. Irrigation group selection 2. Attachment group selection 5. Other group selection 3. Equipment group selection 3. Select the particular location(s) that you want to filter (Figure 36).
g246436 Figure 36 1. Filter assets by group drop-down 3. Select the particular locations. 2. Location 4. Click Apply to filter the assets by the selected locations (Figure 37).
g246437 Figure 37 1. Click to apply the filter. Asset List From the Dashboard, click the Asset List tab. The asset list provides the summary of your assets (Figure 38).
g246534 Figure 38 1. Asset ID 4. Asset model number 2. Asset status 5. Total operating hours 3. Asset make 6. Odometer 7. Wireless hour meter connection 8. New Service Bulletin 40 indicator 9. Asset attachments 10. Fuel type 11.
When viewing your Asset List, you can display a select number of assets at a time by selecting a number, or you can click All to display all your assets at once (Figure 39). g250654 Figure 39 1. Click to display a select number of assets at a time. 2. Click to view all assets. Asset ID/Asset Overview From the Asset List, you can select a particular Asset ID to view details pertaining to that asset. To view an asset, select that particular Asset ID to view the Asset Overview (Figure 40).
– Fuel fill • Wireless hour meter connection (if applicable) • Maintenance status • Assigned attachments – Manage attachments – Create a new attachment • Notes • Resources – Maintenance schedule – Maintenance history – Master parts viewer – Parts Catalog – Service Bulletins – Service Manuals – Operator’s Manuals – My uploads – Training videos – Product training 42
Figure 40 g247608
Status The status of an asset in your fleet is designated as follows: Symbol Status Asset is in good, operating condition Work order created/tasks assigned Maintenance due, parts on hand Maintenance due, parts needed Maintenance coming due Asset under repair or maintenance Maintenance Due The Maintenance Due tab allows you to view the following information: • Asset ID—allows you to select a particular asset to view all the maintenance tasks for that asset (Figure 41 and Figure 42).
g247729 Figure 41 45
g247760 Figure 42 46
Order Management The Order Management tab allows you to view the following information for current or past orders: • Cart ID—click the Cart ID to view all the particular information that cart (Figure 43).
g248456 Figure 43 1. Icon indicating that a cart is awaiting supervisor approval 3. Icon indicating that a cart is still being compiled 2. Icon indicating that a cart is ready to order 4. Click the reorder cart icon.
Parts Inventory The Parts Inventory tab allows you to view the following information for the parts in your inventory: • Part Number—states the part number that you want to order (Figure 44) Click the “i” icon next to a part number for additional information. The part you have in your inventory may have been superseded, cross-referenced, discontinued, etc. (Figure 44).
g248466 Figure 44 3. Icon indicating that you need to order the parts 1. Click the “i” icon next to a part number for additional information. 2.
g248467 Figure 45 Select the parts that you want to order, and click Order Selected to order the selected parts (Figure 46). If you want to delete parts, select the parts, and click Delete Selected (Figure 46).
g248468 Figure 46 1. Click to order the selected parts. 2. Click to delete the selected parts.
g250257 Figure 47 To generate a report, refer to Generating Reports (page 123).
g248491 Figure 48 3. Indicates that a base station or repeater is not communicating. 1. Click to add a base station or repeater. 2. Indicates that a firmware update is needed.
• • • • • Asset Type—tells you which type of asset the wireless hour meter is paired with (Figure 49) Group—states the group in which the base station/repeater exists (Figure 49) Asset ID—state the asset ID associated with the wireless hour meter (Figure 49) Meter Reading—provides the current wireless hour meter reading (Figure 49) Last Update Received—states when the wireless hour meter most recently sent an update (Figure 49) g248492 Figure 49 3.
Editing Parts Groups Location administrators can create, delete (if there are no associated parts only), and edit (change the name) of Parts Groups. 1. From the Location Record, click Asset Groups (Figure 50). g357484 Figure 50 2. At the bottom of the screen, click Create New Part Group or click the Edit icon next to the Part Group (Figure 51). g357486 Figure 51 1. Click to create a new part group. 3. 2. Click to edit a part group.
g357487 Figure 54 Creating an Address for Ordering Parts 1. From the Dashboard, click Admin, located in the upper, right corner of the screen (Figure 55). g245241 Figure 55 1. Click Admin. 2. Click the Edit Location Icon (Figure 56).
g246195 Figure 56 1. Click to edit the location. 3. From the Location Record, click Parts Ordering (Figure 57).
g248504 Figure 57 1. Click Parts Ordering. 4. From the Manage Parts Ordering screen, click Create New Address (Figure 58).
g248505 Figure 58 1. Click to create a new address for ordering.
5. Fill out the Create New Address form, and click Create to complete the process (Figure 59). g248507 Figure 59 1. Select the boxes that apply to the address. 3. Click to save the address. 2. Check the box to request address verification.
Editing an Address for Ordering Parts 1. From the Dashboard, click Admin, located in the upper, right corner of the screen (Figure 55). 2. Click the Edit Location Icon (Figure 56). 3. From the Location Record, click Parts Ordering (Figure 57). 4. From the Manage Parts Ordering screen, click the Edit Address icon (Figure 60).
g248508 Figure 60 1. Click the icon to edit the address.
5. Fill out the Edit Address form, and click Save after you make the changes (Figure 61). Note: You can delete the address by clicking the trash can icon (Figure 61). g248519 Figure 61 1. Select the boxes that apply to the address. 3. Click to save the address changes. 2. Check the box to request address verification. 4. Click to delete the address.
Ordering Parts for Repair 1. Click the Asset List tab. 2. Click the desired Asset ID (Figure 62). 3. Click Master Parts Viewer (Figure 62). Note: You can also access the Master Parts Viewer from the Asset Overview. g248520 Figure 62 1. Click the Asset ID. 4. 2. Click to view the Master Parts Viewer. Find the appropriate assembly drawing that includes the part(s) you need (Figure 63).
g248551 Figure 63 5. After you find the parts you need, select them on the left side of the assembly drawing and click Add to Cart (Figure 64).
6. After you receive the message indicating that you successfully added the parts, click your Shopping Cart (Figure 65). g248596 Figure 65 1. Click your shopping cart. 7. Review the parts and the quantities of the parts in your Shopping Cart, and ensure that they are correct (Figure 66). If you want to delete any parts from your cart, select them on the left side, and click Delete Selected. 8. Click Prepare Order and fill out the necessary information (Figure 66).
g248597 69 Figure 66 1. Click to delete the entire cart. 4. Click to save changes made to the cart.
To add parts by Bulk Upload, do the following: A. Click Add Parts (Figure 67). B. Click Bulk Upload (Figure 67). g279883 Figure 67 1. Click to add parts to the cart. C. 2. Click to upload parts in bulk. In the Bulk Order Upload, click and download the Bulk Part Order Template (Figure 68).
g279884 Figure 68 1. Click to download the template. D. Fill out the spreadsheet and save it to your computer (Figure 69). Note: Do not exceed 50 line items. g279885 Figure 69 E. In the Bulk Order Upload, click Choose File and upload your saved file (Figure 70).
g279886 Figure 70 1. Click to select and upload your saved file. 9. After reviewing the payment and shipping information, click Review and Place Order (Figure 71).
g248599 Figure 71 1. After verifying the payment and shipping information, click Review and Place Order.
10. Ensure that all the details are correct, then either click Place Order or select Mark for Approval (for supervisor approval) and click Place Order. Receiving Parts into Inventory 1. Click the Order Management tab (Figure 72). 2. Select Purchased orders to view the orders that were placed, but you have not received, and orders that you received (Figure 72). 3. After receiving your parts, click the Receive Parts icon to view the parts from that order (Figure 72).
g248686 Figure 72 75 1. Select purchased orders. 4.
4. Select the parts you received, then, if necessary, adjust the Part Group they belong to, the cost, and/or the quantity of each part received (Figure 73). Note: You can also adjust the shipping and tax costs before adding the parts to your inventory. g248687 Figure 73 2. Add the parts to your inventory. 1. Select the parts you received. 5. Click Add to Inventory to add the selected parts to your inventory (Figure 73).
g357577 Figure 74 77
g357578 Figure 75 2. Once you find the part you want to add, select the part and click Add to Task (Figure 76).
3. From the pop-up screen enter the Quantity and click Apply (Figure 77). g357580 Figure 77 4. Click Save. Receiving Multiple Orders This feature allows you to select multiple carts and change their status to Received (but does not add the parts to Inventory) at the same time. 1. In Order Management, select Purchased (Figure 78). 2. Select the carts you want to Mark As Received (Figure 78). 3. Click Mark As Received (Figure 78).
g357323 Figure 78 1. Select Purchased from the drop-down menu. 4. 2. Click to mark the orders as received. From the Receive Selected pop-up, click OK (Figure 79).
g357322 Figure 79 Assigning a Wireless Hour Meter 1. Click the Wireless tab (Figure 80). 2. Under Wireless Hour Meters, select Unassigned from the drop-down (Figure 80). 3. Click the desired Wireless Hour Meter ID (Figure 80).
g248703 Figure 80 1. Select Unassigned from the drop-down. 2. Select the wireless hour meter ID.
4. From the Wireless Hour Meter Record, select the Location, Asset Type, Group, and Asset ID that you would like to assign the wireless hour meter with (Figure 81). 5. Enter the Meter Reading shown on your wireless hour meter (Figure 81).
g248704 Figure 81 1. Enter the meter reading shown on your wireless hour meter.
6. Enter the desired Maximum Duration Between Updates (Figure 82). 7. Click Assign/Update Wireless Hour Meter (Figure 82). Note: Prior to assigning or updating the wireless hour meter, park the machine within range of the wireless hour meter, and ensure that it is in the ON position. 8. Click Send Test Signal to test the connection (Figure 82). 9. After successful connection, click Save on the right side of the screen (Figure 82). g248707 Figure 82 1. Set the maximum duration between updates. 3.
g249050 Figure 83 3. Select the Type, enter the base station or repeater ID, and assign the Location for base station or repeater (Figure 84). 4. Click Create (Figure 84).
g249049 Figure 84 1. Select whether it is a base station or repeater. 3. Select the location for the wireless hour meter. 2. Enter the ID. 4. Click to create the new base station or repeater. Adding a Wireless Hour Meter 1. Click the Wireless tab. 2. Click Add Wireless Hour Meter (Figure 83). 3. Enter the Wireless Hour Meter ID and assign the Location for the wireless hour meter (Figure 85). 4. Click Create (Figure 85).
g249051 Figure 85 1. Enter the ID. 2. Select the location for the wireless hour meter. 3. Click to create the new wireless hour meter. Managing Attachments 1. Click the Asset List tab. 2. Click the desired Asset ID and click Asset Overview (Figure 86).
g246282 Figure 86 1. Click to view the asset overview. 3. Click Manage Attachments (Figure 87).
g249409 Figure 87 1. Click Manage Attachments. 4. Select the attachments that you want to assign to the asset (Figure 88). 5. Click Save to assign the attachments (Figure 88).
g249460 Figure 88 1. Select the attachments you want to assign. 2. Click Save to assign the attachments. Managing the Preventive Maintenance Schedule When you load an asset into myTurf, the Preventive Maintenance Schedule for that asset automatically populates.
Accessing the Maintenance Schedule You can access the Maintenance Schedule in the following 2 ways: • From the Asset Overview of an asset, click Maintenance Schedule (Figure 89). g249520 Figure 89 1. Click to access the Maintenance Schedule. • From the Asset List, click on the Status for the asset, and click Maintenance Schedule (Figure 90).
g249521 Figure 90 1. Click on the status for the asset. 2. Click to access the Maintenance Schedule. Downloading a Maintenance Schedule Click the Download (.xlsx) button to download your Preventive Maintenance Schedule. Adding a Maintenance Task If there are maintenance tasks not listed in the Preventive Maintenance Schedule, you can manually add them.
Copying a Maintenance Task You can copy a maintenance task to your asset from another asset in your fleet by clicking Copy Schedule from the Preventive Maintenance Schedule screen (Figure 91). Resetting the Preventive Maintenance Schedule You can reset the Preventive Maintenance Schedule to the Toro default schedule by clicking Reset to Default from the Preventive Maintenance Schedule screen (Figure 91). Editing a Maintenance Task 1.
g249599 Figure 91 1. Click the Task Record icon. 2. From the Task Record screen, you can turn the Task to the ON or OFF position, edit the Task Type, Sub Type, Description, Parts Needed for the task (you can add or delete parts here), Interval Type, Interval, when the task is Next Due, and you can attach a file for the task (Figure 92). 3. After you edit the task, click Save (Figure 92).
Multi-Selecting a Make Due Now Maintenance Schedule This functionality in the Preventive Maintenance Schedule allows you to select multiple Tasks and make them all due now at the same time. If you are starting from the Asset—Maintenance Due, do the following: 1. Click View Maintenance Schedule (Figure 93). g356856 Figure 93 2. From the new Maintenance Schedule tab, select the tasks that you want to Make Due Now, and click Make Due Now (Figure 94). g356853 Figure 94 3. Click Continue (Figure 95).
g356855 Figure 95 Note: You will automatically return to the Asset—Maintenance Due screen with the Due Now tasks visible (Figure 96). g356854 Figure 96 Changing the Selected Asset in Maintenance Due The Change Asset drop-down menu allows you to switch the Maintenance Due list of a different Asset without returning to the Asset List.
g357495 Figure 97 g357496 Figure 98 Managing Work Orders Adding Maintenance Labor 1. From the Dashboard, click Admin, located in the upper, right corner of the screen (Figure 99).
g245241 Figure 99 1. Click Admin. 2. Click the Edit Location Icon (Figure 100).
g246195 Figure 100 1. Click to edit the location. 3. From the Location Record, click Add New Labor (Figure 101). 4. Enter the individual’s name and their wage per hour (Figure 101).
g249602 Figure 101 1. Click to add new labor. 5. Click Save on the right side of the screen. Creating a Work Order 1. Click the Maintenance Due tab (Figure 102). 2. Select the Task in the list that you need to create a work order for, and click Create Work Order (Figure 102).
g249607 Figure 102 1. Select the task. 2. Click to create the new work order.
3. Complete the Create New Work Order form by selecting the individual that you want to assign the work order to and click Save to Work Order (Figure 103). g249608 Figure 103 1. Click to save the work order. 2. Select the individual to assign them to the work order. Completing a Work Order Completing a Work Order by Work Order List 1. After creating the work order, select Work Order List (Figure 104).
2. Click a work order number (Figure 104). g250274 Figure 104 1. Select Work Order List. 2. Click the work order number. 3. Check the tasks completed in the work order, enter the time the individual spent on the task, enter any associated miscellaneous costs, and record any equipment downtime that occurred during the task (Figure 105). 4. Click Complete/Incomplete (Figure 105).
g250275
5. Enter the updated Utilization and click Complete/Incomplete (Figure 106). g250276 Figure 106 1. Update the utilization. 2. Click to complete the work order. Completing a Work Order by Task List 1. After creating the work order, click the Work Order number on the right side of the screen (Figure 107).
g249634 Figure 107 1. Click the work order number. 2. Check the tasks completed in the work order, enter the time the individual spent on the task, enter any associated miscellaneous costs, and record any equipment downtime that occurred during the task (Figure 108). 3. Click Complete/Incomplete to complete the work order (Figure 108).
4. Enter the updated Utilization and click Complete/Incomplete (Figure 109). g250276 Figure 109 1. Update the utilization. 2. Click to complete the work order. Closing a Work Order After completing the work order, click Close Work Order (Figure 108). Managing the Maintenance Schedule for an Asset Accessing the Maintenance Schedule 1. From the Asset List, click the Asset ID of the asset you want to manage, and click Asset Overview (Figure 110).
g246282 Figure 110 1. Click to view the asset overview. 2. From the Asset Overview, click Maintenance Schedule (Figure 111).
g249520 Figure 111 1. Click to access the Maintenance Schedule. Adding a Task to the Maintenance Schedule 1. From the Maintenance Schedule, click Add a Task (Figure 112).
g250002 Figure 112 1. Click to add a new task. 2. Fill out the Create New Task form (Figure 113). 3. Click Save to add the task to your maintenance schedule (Figure 113).
g250003 Figure 113 1. Click save to create the new task. Copying a Maintenance Schedule to Other Equipment Assets Note: Performing this task deletes any maintenance schedule and replaces it with a copy of the current maintenance schedule that you copy. 1. From the Maintenance Schedule, click Copy Schedule (Figure 114).
g250004 Figure 114 1. Click to copy a schedule. 2. Select the asset Location and Group from which you want to copy the schedule (Figure 115). 3. Select the machine from which you want to copy the schedule (Figure 115). 4. After selecting the machine, click Replace Selected (Figure 115).
g250005 Figure 115 1. Select the location. 2. Select the group. 3. Select the machine. 4. Click to replace the maintenance schedule. Retiring or Scrapping an Asset An asset can have 1 of the following 3 statuses: • Active—describes an asset that is currently being managed, operated, and is part of your maintenance program. You will receive maintenance alerts pertaining to an active asset.
• Retired—describes an asset that is no longer active. You can still use the data of a retired asset in reports. Retired assets may still physically exist at your location, but is not in current use. You will not receive any maintenance alerts pertaining to a retired asset. • Scrapped/Sold/Lease Returned—describes an asset that is no longer in your possession. After a designated date, this asset will be deleted from your inventory and will no longer be available in reports.
g250009 Figure 117 1. Select Retired from the drop-down list. 2. Select the date on which you want to retire the asset.
To delete an asset, select the desired asset in the Asset Record, then select Scrapped/Sold/Lease Returned from the Status drop-down list (Figure 118). Save the edits to the Asset Record. Note: It is recommended that you set the Asset End Date as January 1 of the following year, but you can set it for the day, if desired.
g250010 Figure 118 1. Select Scrapped/Sold/Lease Returned from the drop-down list. 2. Select the date on which you want to remove the asset.
Tracking Fuel Usage and Cost You can track fuel usage/cost for your equipment. This data is included in both the Utilization Report and the Total Cost of Ownership report. There are 2 primary ways to track your fuel usage for equipment: • Entry of Fuel Fill (fill-up) amounts or update of Fuel Used Year-to-Date (YTD) • Use of an estimated amount/operating hour Setting up the Location for Fuel Tracking To set up fuel tracking, fill out the Fuel Cost table in your Location Record (Location Administration).
2. From the Asset Record, navigate to the Fuel Tracking section (Figure 120). g250023 Figure 120 3. Select the method that you want to use for fuel tracking. • Average Fuel Usage: Enter the Fuel Per Utilization and Fuel Usage Year-to-Date (YTD) as shown in Figure 121. Note: The system automatically increments the Fuel Usage Year-to-Date (YTD) as the asset accrues operating hours or miles/km. This provides an estimated fuel usage. g250024 Figure 121 1. Select the Fuel Type. 3.
g250025 Figure 122 1. Select the Fuel Type. 3. Enter the amount of filled. 2. Select Fuel Fill for the Fuel Tracking Method. 4. Enter the Fuel Usage Year-to-Date (YTD). Generating Reports Note: If your selected report has no data, a spreadsheet does not generate. 1. Click the Reports tab (Figure 123). 2. Select which Report Type you want to generate, the Location, Asset Type, Group, Asset ID, and Date Range (Figure 123).
g250258 Figure 123 1. After making all the selections, click Generate Report.
g250112 Figure 124 1. Click Group to get the list of all available groups. 2.
g250113 Figure 125 1. Click Asset ID to get the list of all available assets. 3. 2. Multiple Asset IDs selected Click Generate Report (Figure 123). Note: After you click Generate Report, the report generates as a spreadsheet. Generating an Asset Utilization Report 1. Select Asset Utilization as the Report Type (Figure 126). 2. Select the Location, Asset Type, Group, Asset Status, Asset ID, and Date Range (Figure 126). 3. Click Generate Report (Figure 126).
g250261 Figure 126 1. Select Asset Utilization. 2. Click to generate the report. Generating a Location Maintenance Cost Report 1. Select Location Maintenance Cost as the Report Type (Figure 127). 2. Select the Location, Asset Type, Group, Asset Status, Asset ID, Task Type, and Date Range (Figure 127). 3. Click Generate Report (Figure 127).
g250260 Figure 127 1. Select Location Maintenance Cost. 2. Click to generate the report. Generating a Maintenance Due and Parts Needed Report 1. Select Maintenance Due and Parts Needed as the Report Type (Figure 128). 2. Select the Location, Asset Type, Group, Asset Status, Asset ID, Interval Type (Utilization or Date), and Due Within (Operating Hour, Mile, or Kilometer) as shown in Figure 128. 3. Click Generate Report (Figure 128).
g251220 Figure 128 1. Select Maintenance Due and Parts Needed. 2. Click to generate the report. Generating a Parts Orders Placed Report For Purchased Carts 1. Select Parts Orders Placed as the Report Type (Figure 129). 2. Select the Location, Date Range, and View By Purchased Carts (Figure 129). 3. Click Generate Report (Figure 129).
g250146 Figure 129 1. Select Parts Orders Placed. 3. Click to generate the report. 2. Select View By Purchased Carts. For Part Numbers 1. Select Parts Orders Placed as the Report Type (Figure 130). 2. Select the Location, Date Range, and View By Part Numbers (Figure 130). 3. Click Generate Report (Figure 130).
g250147 Figure 130 1. Select Parts Orders Placed. 3. Click to generate the report. 2. Select View By Part Numbers. Generating a Total Cost of Ownership Report 1. Select Total Cost of Ownership as the Report Type (Figure 131). 2. Select the Location, Asset Type, Group, Asset Status, and Asset ID (Figure 131). 3. Click Generate Report (Figure 131). After you generate a Total Cost of Ownership report, a spreadsheet generates with full details of what an asset cost in total.
g250263 Figure 131 1. Select Total Cost of Ownership. 2. Click to generate the report. Generating a Parts Optimization Report 1. Select Parts Optimization as the Report Type (Figure 132). 2. Select the Location, the Group(s) you want to view, and Date Range (Figure 132). 3. Click Generate Report (Figure 132). After you generate a Parts Optimization report, a spreadsheet generates with the full details.
g280658 Figure 132 1. Select Parts Optimization. 2. Click to generate the report. Generating a Closed Work Order by Labor Report The purpose of this report is to determine whom worked on which assets and the time and cost incurred from that work. 1. Select Closed Work Order by Labor as the Report Type (Figure 133). 2. Select the Location, Laborer, Asset Type, Group(s) you want to view, the Asset Status, Asset ID, and Date Range (Figure 133). 3. Click Generate Report (Figure 133).
g324053 Figure 133 1. Select Closed Work Order by Labor. 2. Click to generate the report. Generating a Parts Used in Maintenance Report 1. Select Parts Used in Maintenance Report as the Report Type (Figure 134). 2. Select the Location, Asset Type, Group, Asset Status, Asset ID, and Date Range (Figure 134). 3. Click Generate Report (Figure 134).
g357586 Figure 134 Generating a Fuel Usage Log 1. Select the Fuel Type and enter the Total Fuel and Fuel Fill (Figure 135). g357328 Figure 135 2. Click Download Fuel Usage Log Figure 135() and a report generates (Figure 136).
g357327 Figure 136 Creating a One-Time Preventive Maintenance Task The one-time preventive maintenance task allows you to create a task that logs costs as preventive maintenance, but does not record the task as a recurring task in the Asset Preventive Maintenance Schedule. The task is designed to track items, such as preventive maintenance, but are not part of the standard scheduled maintenance tasks.
g249520 Figure 137 1. Click to access the Maintenance Schedule. 2. Click Add a Task (Figure 138).
g250002 Figure 138 1. Click to add a task. 3. Under the Task Type, select Preventive Maintenance (Figure 139). 4. Under the Sub Type, select One Time (Figure 139). 5. Fill out the Create New Task form and click Save (Figure 139).
g280417 Figure 139 1. Select the task type as preventive maintenance. 3. Click to save the new task. 2. Select the sub type as one time. If you want to add parts to the One Time task, do the following: A. From the Success screen, click Task Record (Figure 140).
g280418 Figure 140 1. Click to access the task record. B. Fill out the task record, add parts, and click Save (Figure 141).
g280419 Figure 141 1. Click to add parts. 2. Click to save the task record. Adding Multiple Custom Parts to a Task From the Add Part drop-down, you can create multiple custom parts for a Task Record. 1. From the Task Record, click Add Part, and click Create Custom Part (Figure 142).
g357325 Figure 142 1. Click the Add Part drop-down menu. 2. 2. Click to create a custom part. Enter the Part Number, Make, Description, and Quantity Needed for each custom part (Figure 143). Click Add Part to add another part to the Add Parts Task list (Figure 143). 3. Click Add to Task (Figure 143). g357326 Figure 143 1. Click to add another custom part. 2. Click to add the custom parts to the task. Adding Parts to a Work Order 1. Click the Maintenance Due tab (Figure 144). 2.
g280621 Figure 144 1. Click the work order. 3. Click Add Parts (Figure 145). Note: After clicking Add Parts, a new one-time preventive maintenance task with the description “Parts Replaced” appears.
g280622 Figure 145 1. Click to access the task record and add parts. 4. Fill out the Task Record and add the parts to the work order (Figure 146). Note: You can add parts to the Task Record using the standard Master Parts Viewer, Part Inventory, or Create Custom Part (Figure 146). 5. After you add the parts to the Work Order, click Save, then Close (Figure 146).
g280623 Figure 146 1. Click to add parts to the work order. 3. Close the work order. 2. Save the changes. Creating and Using Carts Creating a Cart to Use 1. Click Order Parts, located in the upper, right corner of the screen (Figure 147). 2. Click Create New Cart at the bottom of the menu (Figure 147).
g323288 Figure 147 1. Click order parts. 3. 2. Click to create a new cart. Select the desired Location for the cart, edit the Cart Name, and click Create (Figure 148). This creates the cart and start the ordering process; refer to Using a Cart (page 149). g323583 Figure 148 1. Select the desired location. 2. Edit the cart name. 3. Click to create the cart.
Creating a Cart in Parts Inventory and Maintenance Due 1. If you want to create and select a new cart, click Select a Cart in the upper, right corner of the ordering screen (Figure 149). g357321 Figure 149 1. Click Select a Cart. 2. Select Create New Cart and click Apply (Figure 150).
g357320 Figure 150 1. Select to create a new cart. 2. Click to apply the selection. 3. Select the Location for the cart and enter the Cart Name (Figure 151). 4. Click Apply (Figure 151).
g357319 Figure 151 1. Select a location. 3. Click to apply the cart. 2. Enter the cart name. Using a Cart After creating a cart, you can add parts from multiple locations. From the Build and Review Cart screen, click Add Parts (Figure 152).
g323584 Figure 152 1. Build and Review Cart screen 2. Click to add parts. Note: You can add parts By Part Number (if you know the part number), Bulk Upload by Excel spreadsheet, Parts Inventory, or by searching the Master Parts Viewer as shown in Figure 153. g323585 Figure 153 1. Click to add parts by part number, bulk upload, through part inventory, or master parts viewer.
Note: If you leave the Build and Review Cart screen, the cart follows you (Figure 154) to continue adding parts to the cart. This can be done from the Master Parts Viewer, Parts Inventory, or Maintenance Due List. g323586 Figure 154 1. Example of a cart following you through adding parts. Choosing a Different Cart There are 2 ways to choose a different cart than the cart you are currently using: • Click the Order Management tab and click the cart you want to use (Figure 155).
g323588 Figure 155 1. Click the cart you want to use. • When you go through the ordering process in the Master Parts Viewer, Parts Inventory, or Maintenance Due List, click Change Cart (Figure 156). When you click Change Cart, you can either create a new cart or select an existing cart (Figure 157).
g323589 Figure 156 1. Click to change the cart to create a new cart or select an existing cart.
g323590 Figure 157 1. Select to create a new cart. 3. Click apply to select the desired cart. 2. Select an existing cart. Downloading End-User Parts In Asset Overview Resources, click End User Parts (Figure 158) to view a list of Toro-designated end user parts for the machine model number and serial number. From this list, you can add parts to a cart or download a spreadsheet of the parts list.
g330050 Figure 158 1. Click End User Parts. Ordering End-User Parts 1. Ensure that the correct cart is selected or create a new cart (Figure 159). 2. Select the part(s) that you want to order (Figure 159). 3. Click Add to Cart (Figure 159).
g330051 Figure 159 1. Ensure that the correct cart is selected or create a new cart. 3. Click to add the part(s) to the cart. 2. Select the part(s) that you want to order. 4. After the next screen appears, enter the quantity of the part and click Add to Cart (Figure 160). Note: If this was done properly, you should receive a message indicating that you successfully added the end-user parts to the cart.
g330052 Figure 160 1. Enter the quantity of the part. 2. Click to add the part(s) to the cart. Downloading a Spreadsheet of End-User Parts 1. In Asset Overview Resources, click End User Parts (Figure 158). 2. Click Download .xlxs, located in the lower, right corner of the screen (Figure 161). g330053 Figure 161 Note: The system will download an Excel file of the end-user parts list (Figure 162).
g330054 Figure 162 Accessing an Asset Overview using a QR Code g357492 Figure 163 1. Using your mobile device, click Scan in the Help Menu (Figure 164). g357490 Figure 164 2. When myTurf requests access your mobile device, click Allow (Figure 165).
g357489 Figure 165 3. Scan the QR Code (Figure 166). g357493 Figure 166 • If the Equipment exists as an Asset in the authorized Location(s) for the user, you will be directed to the Asset Overview for that Asset. This enables quick access to Resources, updating operating hours, etc. (Figure 167).
g357491 Figure 167 • If the Equipment does not exist in the Organization or if the user does not have access to the Location in which the asset is located, myTurf delivers a warning message with the option to Create Asset (Figure 168).
g357583 Figure 168 If you click Create Asset, you will be directed to the Add Asset screen (Figure 169). Enter all the Asset information and click Create Asset (Figure 169).
g357582 Figure 169 162
Allowing Access for a Distributor to View a Customer Asset List For a distributor to be able to view their customer’s asset list, that customer need to allow the distributor permission to view their assets. 1. To grant permission, the customer needs to log in and click the Admin menu at the top of the screen. 2. From the Distributor Permissions screen, click I authorize my distributor to view my asset list and click Save (Figure 170).
