MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide
©2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.
Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for the N/W-Fax driver. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions.
Trademarks y y y y y y y y y y y y y 2 The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Vista is Microsoft Windows Vista Operating System. The official name of Windows 7 is Microsoft Windows 7 Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
End User Software License Agreement INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.
CONTENTS Preface....................................................................................................................................... 1 End User Software License Agreement ................................................................................. 3 Chapter 1 OVERVIEW Features and Functions ........................................................................................................... 8 Chapter 2 SENDING A FAX Basic Procedure ..........................................
6 CONTENTS
OVERVIEW 1. This chapter provides an overview of the Network Fax features. Features and Functions...........................................................................................................
1 OVERVIEW Features and Functions This equipment provides the network fax features, which simplify and facilitate your office facsimile needs and enables you to send fax or Internet Fax digital documents directly from your desktop. y Fax transmission using the N/W-Fax driver is available only when the optional Fax unit is installed. y Please enable the SNMP setting on TopAccess to use the N/W-Fax functions.
SENDING A FAX 2. This chapter describes how to send a fax using a N/W-Fax driver. Basic Procedure ..................................................................................................................... 10 Specifying Recipients ............................................................................................................ 14 Entering recipients from the keyboard..................................................................................................................
2 SENDING A FAX Basic Procedure The basic procedure for sending a fax (Network Fax / Internet Fax) is as follows. You can use standard functions or set optional functions as well as the basic ones described in this section. For these operations, see the following section. P.23 “SETTING OPTIONS” 1 2 Start the application software and prepare the document to be sent. Select [Print] from the [File] menu in the application software.
2 SENDING A FAX 2.SENDING A FAX 4 Click the [Send] tab and specify the recipients. y To specify recipients, enter them with the keyboard or select them from the address book. P.14 “Specifying Recipients” y On the [Send] tab, you can set the resolution of a fax cover sheet, etc. as well as specifying the recipients. P.26 “Setting up the [Send] tab” y On the [Layout] tab, you can set the size and the orientation of the paper. P.
2 SENDING A FAX 6 Click [Print] in the print dialog box on the application software. A fax starts being sent. y Note that the command name to print a document (send a fax) may differ from [Print] depending on the application software. y A waiting fax job can be checked or deleted through the managing jobs function in TopAccess. A sent fax job can also be checked through the displaying job logs function in TopAccess. For details, refer to the TopAccess Guide.
2 SENDING A FAX 2.SENDING A FAX In this case, specify the desired LDAP server in the [Server Name] box and click [OK] to send the fax. You can make settings for LDAP authentication on the [Device Settings] tab. P.
2 SENDING A FAX Specifying Recipients Up to 400 recipients can be specified in a single operation. For equipment with no hard disk installed, up to 80 recipients can be specified in a single operation. To send a Network Fax, specify the fax number. To send an Internet Fax, specify the Email address. P.14 “Entering recipients from the keyboard” P.16 “Selecting recipients from the address book” P.18 “Selecting recipients from the address book (Search option)” P.
2 SENDING A FAX 2.SENDING A FAX y When you enter a fax number, you can also enter a sub address and a password. Click [SUB/PWD] to enter them (within 20 digits each) in the dialog box. Entering them enables the document to be transferred from the recipient’s device to that of the sub-address, as the communication is in compliance with ITU-T standard. However, in order to use this function, the recipient’s device must be a model in compliance with the ITU-T standard.
2 SENDING A FAX Selecting recipients from the address book Select a recipient from the address book in the AddressBook Viewer. 1 Click [Address Book]. The AddressBook Viewer runs. 2 When selecting a fax number after selecting a contact from the contact list, click [Select Fax] and when selecting an Email address, click [Select Email]. The selected recipients are listed in the “Selected Fax” or “Selected Email”.
2 SENDING A FAX 2.SENDING A FAX A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact, for which only an Email address is registered, cannot be displayed in the “Selected Fax”. You can select a recipient by the following operations: Selecting a contact by dragging and dropping Drag a contact in the contact list and drop it to the “Selected Fax” or “Selected Email”.
2 SENDING A FAX Selecting recipients from the address book (Search option) You can find and select a recipient from the address book in the AddressBook Viewer. 1 Click [Address Book]. The AddressBook Viewer runs. 2 Select [Find] from the [Edit] menu. The [Find Contact] dialog box appears.
2 SENDING A FAX 2.SENDING A FAX 3 Select a registered directory service in [Data Source]. To change the setting of the default address book in the [Data Source] box, select [View] - [Default Configuration] - [Data Source] and then choose an address book. 4 Display the [Person] tab and enter search strings in the following boxes. Display Name — To search display names, enter a search string here. Fax Number — To search fax numbers, enter the numbers here.
2 SENDING A FAX 5 Display the [Detail Setting] tab, set the search condition, and then click [Add]. Field Select — Select an item to be searched. Condition of search string — Select a condition in the left-hand box, and then enter a search string in the righthand box. y The search condition is displayed in the “Condition list”. y To set more than one search condition, repeat this operation as many times as needed. y To delete the search conditions, select one and click [Remove]. 6 Click [Search].
2 SENDING A FAX 2.SENDING A FAX 7 Drag and drop the contacts to “Selected Fax” or “Selected Email” from the list of the search results. The selected recipients are listed in “Selected Fax” or “Selected Email”. A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact, for which only an Email address is registered, cannot be displayed in the “Selected Fax”.
2 SENDING A FAX 8 Click [OK]. The AddressBook Viewer is closed and the recipients selected for “To” are displayed on the list. When the fax transmission is completed, the recipients are automatically removed from the “To” list. Removing recipients You can remove a recipient from the “To” list in the N/W-Fax driver properties. 1 Select a recipient and click [Remove]. The selected recipient is removed.
SETTING OPTIONS 3. This chapter describes how to set up options for the N/W-Fax driver. How To Setup.......................................................................................................................... 24 Setting Initial Values of the N/W-Fax driver options .............................................................................................24 Setting print options for each print job .............................................................................................
3 SETTING OPTIONS How To Setup There are two ways to set the N/W-Fax driver options: One is to set the initial values of the options and the other is to set each option for each individual job. P.24 “Setting Initial Values of the N/W-Fax driver options” P.
3 SETTING OPTIONS Setting up the N/W-Fax Driver Options N/W-Fax driver options are the attributes to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size. P.25 “Setting up the [Layout] tab” P.26 “Setting up the [Send] tab” P.28 “Setting up the Cover Sheet” P.29 “Setting up the SNMP” P.31 “Setting up the [Device Settings] tab” P.
3 SETTING OPTIONS Setting up the [Send] tab In the [Send] tab, you can specify the recipients and how the fax will be sent. 1 2 3 4 6 5 7 8 10 9 12 11 13 14 15 16 17 18 1) [Address Book] Click to launch the AddressBook Viewer. You can select recipients from the address book. P.16 “Selecting recipients from the address book” 2) To This displays the specified recipients list. P.
3 SETTING OPTIONS 3.SETTING OPTIONS 8) Department Code Enter a department code of 1 to 63 characters if required. When the department code is enabled on this equipment, you must enter it to send a fax. y If you do not enter a department code when it is enabled on the equipment and the Invalid Department Code Print Job is set to “Store to invalid job list” in TopAccess, the job will be stored in the Invalid job list without being transmitted.
3 SETTING OPTIONS Setting up the Cover Sheet You can set the content of the cover sheet to be attached to a fax. P.35 “Sending with a cover sheet” 4 1 5 6 7 2 3 8 9 10 1) Preview The image of the cover sheet can be previewed. You can check the layout of the character strings and images. y Depending on the line feed positions, the preview may not duplicate the actual print result of the cover sheet, but is used for checking its layout.
3 SETTING OPTIONS 3.SETTING OPTIONS 7) Sender Information Check this to have the sender’s information appear on the cover sheet. You can enter the information in up to 500 characters. 8) Subject Check this to have a subject appear on the cover sheet. You can enter the subject in up to 40 characters. 9) Message Check this to have a message appear on the cover sheet. You can enter the message in up to 500 characters. 10) [Restore Defaults] Click this to restore the default setting values.
3 SETTING OPTIONS 2) SNMP V1/V2 Community Name — If a community name other than “private” (default) is set for the SNMP community name for your TOSHIBA MFP, enter its community name. y To send fax jobs normally under an SNMP V1/V2 environment, the SNMP community names must be the same in the 3 settings shown below. For help, ask your administrator.
3 SETTING OPTIONS 3.SETTING OPTIONS Setting up the [Device Settings] tab On the [Device Settings] tab, you can change a setting for N/W-Fax driver update or display the software version of the driver. Ask the administrator for details on the settings configured for your TOSHIBA MFP.
3 SETTING OPTIONS Setting up LDAP servers The [LDAP Server Settings] dialog box allows you to register LDAP servers. 1 2 3 4 5 1) [Update Now] Click this button to obtain LDAP server information automatically from your TOSHIBA MFP, and register it in [Server Name List]. 2) Server Name Enter the desired LDAP server in this box if needed. Up to 64 characters (excluding # ; \ =) can be entered for the [Server Name] box.
3 SETTING OPTIONS Sending With Extended Fax Functionality The N/W-Fax driver allows users to perform the following features. P.33 “Saving a fax as a file” P.34 “Delayed transmission” P.35 “Sending with a cover sheet” Saving a fax as a file You can save a document in the “TXFAX” folder in the “FILE_SHARE” folder in this equipment as well as sending the document to fax numbers and Email addresses.
3 SETTING OPTIONS Delayed transmission When the delayed transmission is specified, the fax is stored in the fax queue in this equipment and will be sent at the specified date and time. 1 Display the [Send] tab and select the [Delayed Fax] check box. 2 Click [Edit]. 3 Select the date and time and click [OK]. The [Scheduled Time] dialog box appears. y You can click the Date arrow to display a calendar that allows you to select a date. y Enter the time to commence the fax transmission.
3 SETTING OPTIONS 3.SETTING OPTIONS Sending with a cover sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient [To] list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information.
3 SETTING OPTIONS 2 Enter the title of the cover sheet in the [Header Text] box. You can enter up to 63 characters for the header text. 3 If you want a reference number identifying the document to appear on the cover sheet, select the [Reference Number] check box and then enter the reference number in the text box. You can enter up to 20 characters for the reference number.
3 SETTING OPTIONS 3.SETTING OPTIONS 4 If you want the recipient’s information to appear on the cover sheet, select the [Recipient Information] check box and then select the options required for the recipient information. Name — Check this to have the name of the recipient appear on the cover sheet. Company — Check this to have the company name of the recipient appear on the cover sheet. Department Name — Check this to have the department name of the recipient appear on the cover sheet.
3 SETTING OPTIONS 6 If you want a subject to appear on the cover sheet, select the [Subject] check box and then enter the subject in the text box. You can enter up to 40 characters for the subject. 7 If you want a message to appear on the cover sheet, select the [Message] check box and then enter the message in the text box. You can enter up to 500 characters for the message.
3 SETTING OPTIONS 3.SETTING OPTIONS 9 Select the desired one from each of the [Font], [Font style], [Size] and [Script] boxes, and then click [OK]. The [Font] dialog box is closed and the font settings are determined for the selected section. If you want to change the font of other sections, repeat the procedure from step 8. 10 If you want to attach an image file on the footer, click [Browse] of Image File. The [Open] dialog box appears. If you do not attach an image file, proceed to step 13.
3 SETTING OPTIONS 11 Select an image file to be attached and then click [Open]. The [Open] dialog box is closed and the selected image file is attached. Attach the image file in a bitmap format (.bmp) within 1 MB. 12 13 14 40 Select the position of the image file. - Select this to align the image to the left. - Select this to align the image to the center. - Select this to align the image to the right. Specify the other options to send a document and click [OK].
APPENDIX 4. This chapter shows the cover sheet samples. Cover Sheet Samples............................................................................................................. 42 Standard cover page ............................................................................................................................................42 Business cover page ..........................................................................................................................................
4 APPENDIX Cover Sheet Samples Standard cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
4 APPENDIX 4.APPENDIX Business cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
4 APPENDIX Professional cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
INDEX A S Add ..........................................................................32 Address Book ...............................................16, 18, 26 AddressBook Viewer ........................................... 16, 18 Advanced ..................................................................25 Save as File ....................................................... 27, 33 [Send] tab ................................................................ 26 Sender Information .........................
46 INDEX
FC-5540C/6540C/6550C FC-2040C/2540C/3040C/3540C/4540C DP-2095/2530/3020/3590/4590/5010 DP-5560/6560/7560/8560 FC-2050C/2550C FC-2051C/2551C OME100064C0
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2011, 2012 TOSHIBA TEC CORPORATION All rights reserved R100520J1203-TTEC Ver03 2012-06
