MULTIFUNCTIONAL DIGITAL SYSTEMS Printing Guide
©2009 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems. This guide describes instructions on how to set up the printer drivers required for this equipment, and how to print with them. Read this manual before using your Multifunctional Digital Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions.
CONTENTS Preface....................................................................................................................................... 1 Chapter 1 OVERVIEW Features and Functions ........................................................................................................... 6 About Printer Drivers ............................................................................................................... 7 For Macintosh.......................................................
Proof Print jobs .................................................................................................................. 132 Private Print jobs ............................................................................................................... 135 Hold Print jobs ................................................................................................................... 139 Invalid jobs ............................................................................................
OVERVIEW 1. This chapter gives an overview of the printing functions. Features and Functions........................................................................................................... 6 About Printer Drivers ............................................................................................................... 7 For Macintosh.........................................................................................................................................................
1 OVERVIEW Features and Functions Extensive Client Platform Support This equipment supports printing from IBM-compatible PC, Macintosh, and UNIX/Linux workstations. Not all features are supported on all platforms, however. Various Port Options You can map this equipment to print to an SMB, IPP, Raw TCP, or LPR port. Multiple Job Types Job Types refer to the way this equipment handles a print job. y Normal mode requires no special handling and is the most frequently used printing mode.
1 OVERVIEW About Printer Drivers Printer drivers required for each OS are included in the Client Utilities CD-ROM. For instructions on how to install them, refer to the Software Installation Guide. For Macintosh The printer driver required for Macintosh OSs is included in the following folder of the Client Utilities CD-ROM: Macintosh PPD files y [Client Utilities CD-ROM]:MacPPD:OSX This includes the PPD file to enable printing from Macintosh on the Mac OS X 10.2.4 to Mac OS X 10.5.x.
PRINTING FROM WINDOWS 2. This chapter describes the instructions on how to print from a Windows computer. Before Using the Printer Driver............................................................................................. 10 Configuring the options ........................................................................................................................................10 Setting the department code ....................................................................................
2 PRINTING FROM WINDOWS Before Using the Printer Driver Before printing, you have to configure the following option: y Configuration Settings To use optional devices such as optional drawers, Finisher or Hole Punch Unit, you must first configure these devices. The features of these optional devices are not available unless you tell the system that the optional devices are installed.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 2 Select the printer driver for this equipment, and click the [File] menu, [Run as administrator] and select [Properties]. Enter the administrator password if required. y If the [File] menu is not displayed, press [Alt]. y The [User Account Control] dialog box appears. y The printer driver properties dialog box appears if the User Account Control setting is disabled. Go to step 4. 3 Click [Continue] in the [User Account Control] dialog box.
2 PRINTING FROM WINDOWS 6 Set the following options and click [OK]. Drawer 1 — Select the size and type of paper that is loaded in the 1st Drawer. Drawer 2 — Select the size and type of paper that is loaded in the 2nd Drawer. Drawer 3 — Select the size and type of paper that is loaded in the 3rd Drawer (optional) when it is installed. Drawer 4 — Select the size and type of paper that is loaded in the 4th Drawer (optional) when it is installed.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Entering department code 1 Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer]. The Printers folder appears. y For Windows XP or Windows Server 2003 Click the [Start] menu and select [Printers and Faxes]. y For Windows 2000 Click the [Start] menu, [Settings] and select [Printers]. 2 Select the printer driver of this equipment, and then click the [File] menu and select [Printing Preferences].
2 PRINTING FROM WINDOWS Copying the PPD file for Windows The Client Utilities CD-ROM contains a printer description file for popular Windows applications. For applications not allowing the automatic installation of PPD files, copy the PPD file to a proper directory in order to enable printer-specific settings in the [Print] dialog box or the [Page Setup] dialog box. Copying the printer description file 1 In the Client Utilities CD-ROM, open the folder that contains the PS3 printer driver.
2 PRINTING FROM WINDOWS Printing from an Application This section describes how to print a document from an application. P.15 “Considerations and limitations” P.16 “How to print” Considerations and limitations y When the User Management Setting is enabled on the equipment, the user name that is entered to log in to your computer is used for the authentication of the print job. Therefore, your user name must be registered in the equipment.
2 PRINTING FROM WINDOWS How to print Once you have installed the printer driver and configured it properly, you can print directly from most Windows applications. Simply choose the Print command from your application. You can print using the various functions by setting print options on the printer driver. Printing from Windows applications The following describes an example for printing from Notepad on Windows Vista. 1 Open a file and select [Print] from the [File] menu of the application.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 5 Click [Print] to print a document.
2 PRINTING FROM WINDOWS Setting Up Print Options Print Options are the attributes you set to define the way a print job is processed. For example, the private print and proof print options determine how the copier manages your print job. To find the printing instructions for your specific needs, see the procedures in the following section. P.55 “Printing with the Best Functions for Your Needs” How to set up There are several ways to set print options.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS In order to print a document using profiles, you must first create the saved profile. P.19 “Saving profiles” Once you save a profile, you can apply its settings to a print job. P.20 “Loading profile” You can also delete unnecessary profiles. P.20 “Deleting profile” Saving profiles You can register up to 20 profiles (including 4 default profiles) for each printer driver.
2 PRINTING FROM WINDOWS Loading profile 1 Select a profile in the [Profile] box. The setting options in the profile are reflected on each tab. To restore the default settings after you select the profile, click [Restore Defaults] on each tab. Selecting [None] on the [Profile] box will not restore them. To restore the default settings on any tab other than the [Fonts] and [Configuration] tabs, click [Restore All Defaults] on the [Others] tab.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Print options This section describes print options in each tab of the printer driver. This section will help you to find the description of specific print options, or understand the functions of each print option. How to display: 1 Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer]. The Printers folder appears. y For Windows XP or Windows Server 2003 Click the [Start] menu and select [Printers and Faxes].
2 PRINTING FROM WINDOWS - [Effect] tab The [Effect] tab contains print options that add the effects to your print jobs such as Watermarks, Overlay Image printing and so on. P.41 “[Effect] tab” - [Others] tab The [Others] tab contains special features such as toner save, custom pager size, and so on. P.44 “[Others] tab” - [Fonts] tab The [Fonts] tab allows you to select how the TrueType fonts are printed. This tab is only displayed when the printer properties are accessed from the Printers folder. P.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS y If the print job has several pages in the document, only the first page of the document will be saved as an overlay file. y Both the overlay file and the documents on which you superimpose the overlay image must be created at the same size and orientation. y When creating an overlay file using the PS3 printer driver from an application that can create the PS command directly, the overlay file will not be created properly.
2 PRINTING FROM WINDOWS [Basic] tab The [Basic] tab contains basic print operation settings, such as the original paper size, print paper size, paper source, paper type, number of copies, orientation, and so on. 1 3 2 4 5 6 7 1) Original Paper Size This option selects the size of a document to be printed. Available original paper sizes are listed below: y y y y y y y y Letter (8 1/2 x 11") Legal (8 1/2 x 14") Ledger (11 x 17") Statement (5 1/2 x 8 1/2") Computer (10 1/8 x 14") 13"LG (8 1/2 x 13") 8.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 4) Paper Source This option selects the paper source. Please select a paper source that correlates with the printing size. - Auto — Automatically selects the paper set in this equipment according to the printed document size. - Drawer 1 — Paper is fed from the 1st Drawer. - Drawer 2 — Paper is fed from the 2nd Drawer. - Drawer 3 — Paper is fed from the 3rd Drawer (optional). This option can be selected when Drawer 3 (optional) and 4 (optional) are installed.
2 PRINTING FROM WINDOWS Primary Tab Dialog 1 2 3 1) Tab Manufacturer Select the product name of the tab paper that you use. This equipment supports following tab paper. For Letter Tab: Blanks USA copy Tabs (5 Banks) LT + 1/2" Tab Blanks USA copy Tabs (8 Banks) LT + 1/2" Tab For A4 Tab: KOKUYO A4-S (5 Banks) King JIM A4-S (5 Banks) If you use tab papers other than those above, select [Custom]. When you select [Custom], you must specify the tab extension manually.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS y The tab paper cannot be fed from the Large Capacity Feeder (optional) and drawers. y When you place the tab paper on the Bypass Tray, make sure the tab side of the paper is facing outward. The job will be output to the exit tray. Place the tab paper with the tab outward. y If the document for tab printing is not created properly or the Image Shift Width is not set properly, the image will not be printed in the correct position within the tab extension.
2 PRINTING FROM WINDOWS - Group Copies — Select this option for group-printing (1, 1, 1... 2, 2, 2... 3, 3, 3...). - Rotated Sort Copies — Select this option for rotate sort-printing. y [Group Copies] and [Rotated Sort Copies] can be selected only when more than 1 copy is entered in the [Number of Copies] box. y [Rotated Sort Copies] can be selected only when [Letter], [A4], [B5], or [16K] is selected in the [Print Paper Size] box.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS y 2-Sided printing cannot be set when the following paper size is selected at the [Print Paper Size] box in the [Basic] tab. - A6 - A4 Tab - Letter Tab - Env-Com10 (4 1/8 x 9 1/2”) - Env-Monarch (3 7/8 x 7 1/2”) - Envelope DL (110 x 220 mm) - Envelope Cho-3 (120 x 235 mm) - Envelope You-4 (105 x 235 mm) - Custom Paper Size y 2-Sided printing cannot be set when the following paper type is selected at the [Paper Type] box in the [Basic] tab.
2 PRINTING FROM WINDOWS - Upper Left — Select this option to staple the printed document in the upper left. - Upper Right — Select this option to staple the printed document in the upper right. - Center Top — Select this option to double staple the printed document along the top edge. - Middle Left — Select this option to double staple the printed document along the left side. - Center Double — Select this option to fold and double staple the printed document in the center.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS The selectable options vary depending on the paper size. The “Staple” option is available only when the Finisher (optional) is installed. [Center Double] can be selected only when the Saddle Stitch Finisher (optional) is installed. The “Staple” option is not available when 2-Sided printing is selected together with the Magazine sort function. Stapling cannot be set when the following paper sizes are selected in the [Print Paper Size] box in the [Basic] tab.
2 PRINTING FROM WINDOWS 6) Use Custom Margin Select this check box to set the margin on the printed pages. When this box is selected, click [Details] to set the margins in the [Custom Margin] dialog box. The margin range is between 4.2 mm and 100 mm (0.17 inches and 3.94 inches). Less than 4.2 mm cannot be set for the range. y If [Booklet] is selected on [2-Sided Printing], this option will be disabled. y Enable this option to add the margins if the application does not support the margin function.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 3) Margin - Center This option sets the gutter in the center of a two sided page. You can enter up to 0.50 inches (12.70 mm). The printed images will be reduced according to the margin setting. 4) Margin - Outer This option sets the gutter on the right side and left side on the paper. You can enter up to 1.00 inch (25.40 mm). The printed images will be reduced according to the margin setting.
2 PRINTING FROM WINDOWS [Paper Handling] tab The [Paper Handling] tab allows you to enable Front Cover printing, Back Cover printing, Inserting Pages, and Interleaving Pages. y “Use Front Cover”, “Use Back Cover”, “Insert Pages” and “Interleave Pages” are not available when the Tab printing function is set.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS The selectable values in the [Source] box vary depending on the optional devices installed on this equipment and their configuration in the [Configuration] tab. Print Style This option selects how you want to print a front cover. - Do not print on page — Select this option to insert a blank cover. - Print one side of the page — Select this option to print the first page image on the front side of a cover.
2 PRINTING FROM WINDOWS 4) Insert Pages This option sets sheet insertion printing which allows you to insert a sheet between pages, or print a specific page on a sheet fed from a tray other than the Paper Source option selected in the [Basic] tab. This option is useful when you want to insert a blank sheet between chapters, or when you want to print chapter cover pages on different paper.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Insert Pages 3 1 2 6 4 5 7 8 9 10 1) Page Enter the page number where the sheet is to be inserted. When [Blank] is selected from the [Print Style] box, the blank sheet is inserted before the entered pages. When [1 Side] is selected from the [Print Style] box, the entered page will be printed on the inserted sheet. A sheet cannot be inserted before the first page when 2-Sided printing is enabled.
2 PRINTING FROM WINDOWS 9) Image Shift Width Enter the width to shift the printed image. For example, if you want to print text on the tab extension of Letter Tab paper, create a Letter sized document and input the text on the right side. Specify the distance the printed image is shifted in printing on tab paper. y When creating a document for tab printing, you must place the text at the exact height to fit the tab extension.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS y If [Blank] is selected while 2-sided printing is performed, and you enter an even numbered page (printed on the back side of the paper) for the [Pages] box, the specified page will be blank. The desired blank sheet is inserted next and the 2-sided printing continues from the next page.
2 PRINTING FROM WINDOWS [Image Quality] tab The [Image Quality] tab allows you to select how images are printed. You can easily select appropriate image quality depending on the type of document. 1 2 3 4 1) Halftone This option sets how halftones are printing. PCL6 Printer Driver - Detail — Select this option to print halftone in detail. - Smooth — Select this option to print halftone smoothly.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS [Effect] tab The [Effect] tab contains print options that add effects to your print jobs such as Watermarks, Overlay Image printing, Rotate printing, Mirror printing, and Negative printing. [Effect] tab for PCL6 1 2 3 [Effect] tab for PS3/XPS 1 2 3 5 4 1) Watermark This option selects the watermark to be used or edited. The following values except [None] are the default watermarks that have been registered in the printer driver.
2 PRINTING FROM WINDOWS [Add] Click this button to create a new watermark. The [Watermark] dialog box will appear upon clicking this button. P.43 “Add/Edit Watermark” [Edit] Select a watermark from the [Watermark] box and click [Edit] to edit the watermark. The [Watermark] dialog box will appear upon clicking this button. P.43 “Add/Edit Watermark” [Delete] Select a watermark from the [Watermark] box and click [Delete] to delete a watermark. P.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 5) Negative/Positive Select this check box to perform negative printing of an image. y This print option is not displayed for the PCL6 printer driver. y Negative printing may not be applied when the application gives priority to the application’s PostScript settings over the printer driver settings.
2 PRINTING FROM WINDOWS 11) Draw as Outline Select this option to print an outline type of watermark. 12) Transparency Select this option to print a transparent watermark. When you select this option, set the transparency from 0 (darker) to 100% (lighter) in units of 1%. You can also set the transparency using the scroll bar. 13) [Restore Defaults] Click this button to restore the settings displayed in the [Watermark] dialog box to the original factory defaults.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 2) Toner Save Select this check box to print in toner save mode. When the toner save mode is enabled, printing may become lighter. 3) Do not Print Blank Pages Select this check box to ignore blank pages for printing. If Watermark feature is enabled all pages will be printed even when the content is blank. The pages having a header or footer will be printed even if the content is blank.
2 PRINTING FROM WINDOWS y When the User Management Setting is enabled on the equipment, the User Management Setting is used to manage the print jobs instead of the department code. In that case, the user name that is entered to log in to your computer is used for the authentication of the print job. Therefore, you do not need to enter the department code in the printer driver but your user name must be registered in the equipment.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 13) [Restore All Defaults] Click this button to return settings in all the tab menus other than the [Font] and [Configuration] tab menus to the default ones. When you click this button, a confirmation dialog box will appear. Click [OK] on the dialog box to return print settings in all the tab menus to the default ones.
2 PRINTING FROM WINDOWS PostScript Settings 1 2 4 3 1) Output Format This option selects the output format for printing. - ASCII — Select this option to send in ASCII data format. - Encapsulated PostScript (EPS) — Select this option to send in EPS format. - Tagged BCP — Select this option to send a job in Tagged Binary format over parallel ports. - Using Adobe DSC — Select this option to send a job with DSC comments. The EPS format is usually used for creating an image to import into another document.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS [Fonts] tab The [Fonts] tab allows you to select how the TrueType fonts are printed. The [Fonts] tab can be displayed only from the Printers folder (and not displayed when displaying the properties from the application’s print dialog box). y To adjust settings in the [Font] tab menu, you need to select the printer driver of this equipment in the Printers folder, and then click the [File] menu, [Run as administrator] and select [Properties].
2 PRINTING FROM WINDOWS 1) TrueType Options This option sets how to print TrueType fonts. - Always Use TrueType Fonts — Select this option to print the document the same as the print image shown on the screen. All TrueType fonts are extracted on the system for printing. - Always Use Printer Fonts — Select this option to substitute the TrueType fonts with the internal fonts for printing. The print result may differ from the print image on the screen.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS [Configuration] tab The [Configuration] tab allows you to configure options. When any optional unit is installed in this equipment, set the configuration of the machine on this tab. The [Configuration] tab can be displayed only from the Printers folder (and not displayed when displaying the properties from an application’s print dialog box).
2 PRINTING FROM WINDOWS - Saddle Stitch Finisher — Select this option when the Saddle Stitch Finisher MJ-1025 (optional) is installed. - Job Separator — Select this option when the Job Separator MJ-5004 (optional) is installed. - Offset Tray — Select this option when the Offset Tray (optional) is installed. Hole Punch Unit This option sets whether or not the Hole Punch Unit (optional) is installed. - None — Select this option when a Hole Punch Unit (optional) is not installed.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Drawer Settings 1 2 3 4 5 1) Paper Size Select the paper size set in each drawer. 2) Paper Type Select the paper type set in each drawer. 3) Attribute Select the attribute of the paper. When you set the attribute, the drawer will be selected preferentially according to the print settings. 4) Override Application Paper Source Settings Select this check box to use the paper source setting in the printer driver rather than the application setting.
2 PRINTING FROM WINDOWS Account Settings 1 2 3 4 5 When SNMP communication is enabled, the following account information is automatically obtained from the equipment. 1) Use User Authentication Select this check box to enable the user management function. 2) User Name The user name that is entered to log in to your computer is displayed. 3) Domain Name The domain name on which the equipment belongs is displayed.
2 PRINTING FROM WINDOWS Printing with the Best Functions for Your Needs In this section, procedures are given to print various types of print jobs, using the layout and finishing options. Read this section before starting printing and select a procedure best suited for your needs. P.55 “Printing various print job types” P.62 “Layout and finishing options in the [Basic] tab menu” P.63 “Layout and finishing options in [Finishing] tab menu” P.70 “Finishing options in the [Paper Handling] tab menu” P.
2 PRINTING FROM WINDOWS 5 Select the [Time] box and click the spin button to change the time. y To change the hour, select the hour number and click the spin button. y To change the minute, select the minute number and click the spin button. 6 Click [OK]. 7 8 Set any other print options as required and click [OK]. The specified date and time are displayed in each box. Click [OK] or [Print] to send the print job. The document will be queued to print at the specified time and date.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 8 Select the desired user name and press [PASSWORD]. When you enter the nickname for the [User name (Alias)] box on the [Others] tab, and send the job to the equipment, its nickname will be displayed on the Private Print job list. If not, the user name that is entered to log in to your computer will be displayed on the Private Print job list.
2 PRINTING FROM WINDOWS Printing Proof Print jobs You can print out one proof copy as a trial first. This feature helps to prevent wasting paper. After viewing the first copy, you can decide whether to print out the remaining copies or cancel the job. When you want to print multiple copies, each of which is to be sent as an individual print job by your application, all the copies, not just one copy, will be printed even if you set Proof Print.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Creating an overlay file You can save up to 20 documents as overlay files using the printer driver. You can print an overlay on the foreground or background of a document. To do that, you must first create an overlay file. P.74 “Printing with an overlay file” y If you save a multi-page document as an overlay file, only the first page of the document will be saved as an overlay file.
2 PRINTING FROM WINDOWS Storing to e-Filing The Store to e-Filing feature allows you to send print jobs to e-Filing on this equipment. The job stored to e-Filing can then be printed from the touch panel display at a later time. It can also be composed with other documents using the e-Filing web utility. You can select either a [public] or [user] box to store print jobs. You can also specify a folder in which the print job is to be stored in these boxes.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 6 7 8 If you print the job as well as saving to the public box, select the [Print] check box. Click [OK]. Click [OK] or [Print] to send the print job. The print job is saved to the public box. Saving a print job to a user box 1 2 Display the [Basic] tab menu. 3 4 Set any other print options as required and click [OK]. 5 When you specify a folder in which the print job is to be stored in a user box, enter the folder name in the [Box Folder] box.
2 PRINTING FROM WINDOWS Layout and finishing options in the [Basic] tab menu Using the printer driver, you can set various layout options to suit your preferences. In this section, various printing functions enabled with the [Basic] tab menu are explained. P.62 “Fitting images within paper size” Fitting images within paper size You can automatically enlarge or reduce a document image to fit a specified paper size, or manually set the scale to enlarge or reduce the image.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Layout and finishing options in [Finishing] tab menu Using the printer driver, you can set various layout options to suit your preferences. In this section, various printing functions enabled with the [Finishing] tab menu are explained. P.63 “Sort printing” P.64 “Printing on both sides of a sheet” P.65 “Making a booklet” P.67 “Printing several pages on one sheet” P.68 “Stapling” P.
2 PRINTING FROM WINDOWS Sorting printed documents horizontally and vertically for each copy The rotate sort mode can be enabled only when printing on Letter, A4, B5, or 16K. 1 2 Display the [Basic] tab menu. 3 4 Display the [Finishing] tab menu. 5 6 Set any other print options as required and click [OK]. Enter the number of copies to be printed at the [Number of Copies] box. Select the [Rotated Sort] icon under [Copy Handling]. Click [OK] or [Print] to send the print job.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Making a booklet Printing in normal booklet mode produces a document that, when folded, becomes a properly paginated booklet or magazine-style publication. You can even create bound booklets that are folded and stapled in the center. For example, if you create a document on letter-size paper (8½ x 11 inches) and then print in booklet mode, the yield is a 5½-x-8½- inch booklet.
2 PRINTING FROM WINDOWS Letter-Half on Letter — Select this option to print a 1/2 Letter size booklet. Every 2 pages are printed on Letter paper to fit on half a sheet. LT on LD — Select this option to print a Letter size booklet. Every 2 pages are printed on Ledger paper to fit on half a sheet (Letter). 1/2 LG on LG — Select this option to print a 1/2 Legal size booklet. Every 2 pages are printed on Legal paper to fit on half a sheet.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Printing several pages on one sheet The N-up feature allows you to print several pages of a document on one sheet of paper. This feature is very useful for browsing a large number of pages for appearance or page order. For example, to check the navigation path of a number of web pages or review the narrative of a slide presentation, using N-up is not only convenient but conserves paper as well.
2 PRINTING FROM WINDOWS Stapling You can staple sets of paper. Stapling is not available if a Finisher (optional) is not installed. Stapling the paper 1 2 Display the [Finishing] tab menu. Select the [Staple] check box. Select a stapling option. Upper Left — Select this option to staple the printed document at the upper left. Upper Right — Select this option to staple the printed document at the upper right.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Hole punching Select this function to punch holes in printed sheets of paper. Hole punching is not available if a Hole Punch Unit (optional) is not installed. Punching holes 1 2 3 4 Display the [Finishing] tab menu. Select the [Hole Punch] check box. Select a hole punch option. Center Top — Select this option to punch holes along the top edge. Middle Left — Select this option to punch holes along the left side.
2 PRINTING FROM WINDOWS Finishing options in the [Paper Handling] tab menu Using the printer driver, you can set various layout options to suit your preferences. In this section, various printing functions enabled with the [Paper Handling] tab menu are explained. P.70 “Inserting different types of paper” P.71 “Interleaving pages” Inserting different types of paper You can insert a different type of sheet into a specified location in the printed documents.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 5 Enter the page numbers at which you want to insert the sheet in each [Page] box and select the [Print Style], [Paper Source], and [Paper Type] options as required. 6 7 Set any other print options as required and click [OK]. Click [OK] or [Print] to send the print job. A front cover and back cover are inserted into the printed document.
2 PRINTING FROM WINDOWS Finishing options in the [Effect] tab menu Using the printer driver, you can set various layout options to suit your preferences. In this section, various printing functions enabled with the [Effect] tab menu are explained. P.72 “Printing with watermarks” P.74 “Printing with an overlay file” Printing with watermarks A watermark such as [TOP SECRET], [CONFIDENTIAL], [DRAFT], [ORIGINAL], or [COPY] can be printed over a document.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS Creating or editing a watermark 1 Click [Add] to create a new watermark, or select a watermark that you want to edit and click [Edit] to edit the watermark. The [Watermark] dialog box appears. 2 Adjust the position of the watermark by specifying X and Y values in [Position]. 3 Enter the watermark text in the [Caption] box. 4 5 6 Select a font for the watermark in the [Font Name] box.
2 PRINTING FROM WINDOWS Deleting a watermark You can delete the default watermarks. However, they cannot be restored by clicking [Restore Defaults]. 1 Select the watermark that you want to delete at the [Watermark] box. 2 Click [Delete]. 3 Click [Yes]. The [Confirm Delete] dialog box appears. The watermark is deleted. Printing with an overlay file Using image overlays ensures that widely-used images are readily available and consistently reproduced.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 4 5 Set any other print options as required and click [OK]. Click [OK] or [Print] to send the print job. The print job is printed with the overlay image. Deleting an overlay image 1 Select an overlay image that you want to delete at the [Overlay Image] box. 2 Click [Delete]. 3 Click [Yes]. The [Confirm Delete] dialog box appears. The overlay image is deleted.
2 PRINTING FROM WINDOWS Using various types of paper This equipment allows you to print on various types of paper. The procedure below is for print jobs which require precautions before placing paper. P.76 “Printing on tab paper” P.78 “Printing on paper larger than standard sizes” Printing on tab paper This equipment supports tab printing, which can print in the tab extension of the tab paper. The job will be output in the exit tray.
2 PRINTING FROM WINDOWS 2.PRINTING FROM WINDOWS 3 When printing a document, display the [Basic] tab menu of the printer driver properties, select document size in the [Original Paper Size] box, and select either [Letter Tab] or [A4 Tab] (according to the document size) in the [Print Paper Size] box. The [Primary Tab Dialog] dialog box appears. 4 In the [Tab Manufacturer] box, select the product name of the tab paper that you use, or select [Custom] when you use other manufactured tab paper.
2 PRINTING FROM WINDOWS Printing on paper larger than standard sizes The procedure below is for printing on paper larger than standard sizes defined in the custom paper size setting. (Largest size: 11.70 x 17 inches (297 x 432 mm)) Custom paper sizes can be defined in the [Other] tab menu. P.
PRINTING FROM MACINTOSH 3. This chapter provides the instructions on how to print from a Macintosh computer. Printing from an Application on Mac OS X 10.2.4 to Mac OS X 10.5.x .............................. 80 Considerations and limitations..............................................................................................................................80 How to print from Mac OS X 10.2.4 to Mac OS X 10.5.x .....................................................................................
3 PRINTING FROM MACINTOSH Printing from an Application on Mac OS X 10.2.4 to Mac OS X 10.5.x Once you have installed the PPD file as described in “Installing the Printer on Mac OS X 10.2.4 to Mac OS X 10.5.x” of the Software Installation Guide, you can print directly from most of the Mac OS X applications. Considerations and limitations y If you print a PDF file with the “Preview” application on Mac OS X 10.2.x, the page order will be incorrect. Use Adobe Reader.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH How to print from Mac OS X 10.2.4 to Mac OS X 10.5.x You do not need to switch printers before starting printing because they are all managed under the setting of [Print & Fax] of [System Preferences]. Once a printer is added to the Printer List, you can select any printer directly from the [Page Setup] dialog box or the [Print] dialog box.
3 PRINTING FROM MACINTOSH 6 Click [Print] to print a document. The content set in the [Print] dialog box can be saved as [Presets]. Select [Save as] in the [Presets] box and save it under the desired name. If you use this preset content as the default setting, select it in the [Presets] box. 82 Printing from an Application on Mac OS X 10.2.4 to Mac OS X 10.5.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Page Setup dialog on Mac OS X 10.2.4 to Mac OS X 10.5.x The [Page Setup] dialog boxes can be displayed by selecting the [Page Setup] command from the [File] menu of the application. In the [Page Setup] dialog boxes, you can specify the Page Attributes settings and manage the Custom Page Size settings. The [Page Setup] dialog box varies depending on applications.
3 PRINTING FROM MACINTOSH Custom Page Sizes The PPD file for this equipment supports the Custom Page Sizes. The procedure to create the Custom Page Size varies between the Mac OS X 10.4.x to Mac OS X 10.5.x and Mac OS X 10.2.8 to Mac OS X 10.3.x. When you print on paper larger than standard sizes, print them one by one. Creating Custom Page Size on Mac OS X 10.4.x to Mac OS X 10.5.x 1 Select [Manage Custom Sizes] in the [Paper Size] box. The [Custom Page Sizes] dialog box appears. 2 Click [+].
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH 4 Enter the width and height in the [Page Size] boxes, and select the printer name of this equipment in the [Printer Margins] box. y Use the margin settings that are automatically entered by selecting the printer name in the [Printer Margins] box. y You can delete the created custom page size by clicking [-]. 5 Click [OK]. The Custom Page Size is saved and it can be selected in the [Paper Size] box in the Page Attributes menu.
3 PRINTING FROM MACINTOSH Creating Custom Page Size on Mac OS X 10.2.8 to Mac OS X 10.3.x 1 Select [Custom Paper Size] in the [Settings] box. The Custom Paper Size menu is displayed. 2 Click [New]. A new custom page size name is added to the list. If you want to create a new custom page size by duplicating an existing custom page size, select the custom page size name on the list and click [Duplicate]. 3 86 Rename the custom page size. Printing from an Application on Mac OS X 10.2.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH 4 Enter the width and height in the [Page Size] boxes, and enter the printer margins in the [Printer Margins] boxes. y In the [Printer Margins] box, enter “0.17” inches. y You can delete the created custom page size by clicking [Delete]. 5 Click [Save] and click [OK]. The Custom Page Size is saved and it can be selected in the [Paper Size] box in the Page Attributes menu. Printing from an Application on Mac OS X 10.2.4 to Mac OS X 10.5.
3 PRINTING FROM MACINTOSH Print dialog on Mac OS X 10.3.x to Mac OS X 10.5.x The [Print] dialog boxes can be displayed by selecting the [Print] command from the [File] menu of the application. The [Print] dialog boxes are different between Mac OS X 10.2.x and Mac OS X 10.3.x to Mac OS X 10.5.x. See the following section for the descriptions of the [Print] dialog boxes for Mac OS X 10.2.x. P.102 “Print dialog on Mac OS X 10.2.x” The [Page Setup] dialog boxes vary depending on applications.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Layout In the Layout menu, you can set N-up printing (multiple pages per sheet). 1 2 3 4 1) Pages per Sheet This option sets the number of multiple pages printed on one sheet. The pages are reduced to fit the selected paper size automatically and are printed. - 1 — Select this option if you do not wish to enable N-up printing. - 2 — Select this option to print images from 2 pages arranged on one sheet.
3 PRINTING FROM MACINTOSH - Short-edge binding — Select this option to bind along the short edge side of the paper. The direction to be printed on the back side of the paper differs depending on the orientation. Portrait Landscape 2 1 2 1 Output Options In the Output Options menu, you can save a print job as a file. This menu is displayed only for Mac OS X 10.3.x. 1 2 1) Save as File Select this check box to save a print job as a file.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Paper Handling In the Paper Handling menu, you can set Reverse page order printing and Odd or Even numbered page printing. The screens in the Paper Handling menu vary between Mac OS X 10.3.x and Mac OS X 10.4.x. Mac OS X 10.3.x 1 2 1) Reverse page order Select this check box when you want to print a document beginning with the last page. 2) Print Select whether all pages will be printed or only odd or even pages will be printed. Mac OS X 10.4.
3 PRINTING FROM MACINTOSH Mac OS X 10.5.x 1 2 3 1) Page To Print Select whether all pages will be printed or only odd or even pages will be printed. 2) Destination Paper Size Select the output paper size. The paper size selected in the [Page Setup] dialog box appears as the default setting. - Scale to fit paper size — Select this check box to perform enlarge/reduce printing. When this is selected, select the output paper size in the box.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Color Matching The Color Matching menu that is specific to color printers is not available for this equipment. This menu is displayed only for Mac OS X 10.5.x. Cover Page In the Cover Page menu, you can set whether to send a print job with a banner page. The banner page includes information about job owner, job name, application name, date and time, and printer name. 1 2 3 1) Print Cover Page You can set how to insert a banner page.
3 PRINTING FROM MACINTOSH Error Handling In the Error Handling menu, you can set how to report a PostScript error. This menu is displayed only for Mac OS X 10.3.x to Mac OS X 10.4.x. 1 2 1) PostScript Errors This sets whether to print a PostScript error report. - No special reporting — Select this option if you do not want to print PostScript error information. - Print detailed report — Select this option to print PostScript error information.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Print Mode In the Print Mode menu, you can set the way this equipment handles the print job. This menu allows you to enable various job types, such as Private Print, Proof Print and Hold Print. 1 2 3 4 1) Print Mode This option sets the type of print job. - Normal — Select this option to print a job normally. - Proof — Select this option to print the first copy of a multicopy job and then wait for approval before printing the remaining copies.
3 PRINTING FROM MACINTOSH 3) Do not Print Blank Pages Select whether to ignore blank pages for printing. y When more than 2 is selected at the [Page per Sheet] option in the Layout menu, the blank pages will be printed. y Pages with header or footer will be printed even if the content is blank. 4) Distinguish Thin Lines Select whether to print thin lines clearly. Printer Features In the Printer Features menu, you can set special printing features.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH 2) Hole Punch This option sets whether or not a print job is hole punched. - Off — Select this option to print without hole punches. - Long Edge Punch without rotation — Select this option to create holes on the left side for a portrait document, or on the top for a landscape document. - Short Edge Punch without rotation — Select this option to create holes on the top for a portrait document, or on the right for a landscape document.
3 PRINTING FROM MACINTOSH - Lower Left (Portrait) / Upper Left (Landscape) — Select this option to staple on the lower left for a portrait document, or on the upper left for a landscape document. - Upper Right (Portrait) / Lower Right (Landscape) — Select this option to staple on the upper right for a portrait document, or on the lower right for a landscape document.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH y This option can be selected when the optional Finisher is installed. y Only [Upper Left (Portrait)/Upper Right (Landscape)] can be selected when the Hanging Finisher (optional) is installed. y [Saddle Stitch (Portrait) / Saddle Stitch (Landscape)] can be selected only when the Saddle Stitch Finisher (optional) is installed. Booklet In the Booklet menu, you can set booklet printing. 1 2 3 4 1) Booklet Paper Size Select a paper size for the booklet.
3 PRINTING FROM MACINTOSH 1) Use Front Cover This option sets front cover printing which allows you to insert or print a cover on a sheet fed from a different drawer or the bypass tray. To enable cover printing, select this check box and select the location from where a cover sheet is to be fed and the print style to be used. Source Select from where the cover sheet is to be fed. When [Auto (Default)] is selected, the paper is automatically selected according to the printed document size.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Quality In the Quality menu, you can specify various image quality features. 1 2 3 1) Halftone This option sets how to print halftones. - Auto — Select this option to print using proper halftone depending on the contents in the document automatically. - Detail — Select this option to print halftone in detail. - Smooth — Select this option to print halftone smoothly. 2) Smoothing Select this check box to print texts and graphics smoothly.
3 PRINTING FROM MACINTOSH Print dialog on Mac OS X 10.2.x The [Print] dialog boxes can be displayed by selecting the [Print] command from the [File] menu of the application. The [Print] dialog boxes are different between Mac OS X 10.2.x and Mac OS X 10.3.x to Mac OS X 10.5.x. See the following section for the descriptions of the [Print] dialog box for Mac OS X 10.3.x to Mac OS X 10.5.x. P.88 “Print dialog on Mac OS X 10.3.x to Mac OS X 10.5.x” The [Print] dialog box varies depending on applications.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH 1) Pages per Sheet This option sets the number of multiple pages to be printed on one sheet. The pages are reduced to fit the selected paper size automatically and are printed. - 1 — Select this option if you do not wish to perform N-up printing. - 2 — Select this option to print images from 2 pages arranged on one sheet. - 4 — Select this option to print images from 4 pages arranged on one sheet.
3 PRINTING FROM MACINTOSH - Short-edge Binding — Select this option to bind along the short edge side of paper. The direction to be printed on the back side of the paper differs depending on the orientation. Portrait Landscape 2 1 2 1 Output Options In the Output Options menu, you can save a print job as a file. 1 2 1) Save as File Select this check box to save a print job as a file. When this box is selected, select the file type in the [Format] box.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Paper Feed In the Paper Feed menu, you can select the paper source or media type. 1 2 3 1) All pages from Select this option when you want to use the same paper source for all pages. When this option is selected, select the paper source or paper type to be used in the box. 2) First page from Select this option when you want to specify different paper source for the first page and remaining pages.
3 PRINTING FROM MACINTOSH 1) Booklet Paper Size Select a paper size for the booklet. Both sides of a sheet are printed with two pages. The booklet size will be half the size of the paper size that you specify. 2) Left to Right Page Layout Select this check box to create a booklet that can be read from left to right. 3) Booklet Center Margin Select the width of space added to the center. 4) Booklet Outer Margin Select the width of space added to the short edge side of a sheet.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Finishing In the Finishing menu, you can set the destination, hole punching and stapling. 1 2 3 1) Destination This option selects the destination tray. - Printer’s Default — Select this option to route the output to the default tray (that is set as the default tray for raw job in the Printer setting page of TopAccess Administrator’s page). - Exit Tray — Select this option to route the output to the exit tray.
3 PRINTING FROM MACINTOSH - Long Edge Punch with 180 degree rotation — Select this option to create holes on the right side for a portrait document, or on the bottom for a landscape document. - Short Edge Punch with 180 degree rotation — Select this option to create holes on the bottom for a portrait document, or on the left for a landscape document. This option can be selected when the Hole Punch Unit (optional) is installed. 3) Stapling This option sets whether a print job is stapled.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH - Middle Right (Portrait) / Middle Bottom (Landscape) — Select this option to double staple on the right for a portrait document, or on the bottom for a landscape document. - Lower Right (Portrait) / Lower Left (Landscape) — Select this option to double staple on the lower right for a portrait document, or on the lower left for a landscape document.
3 PRINTING FROM MACINTOSH Printing Modes In the Printing Modes menu, you can set the way this equipment handles the print job. This menu allows you to enable various job types, such as Private Print, Proof Print and Hold Print. 1 2 3 4 1) Print Mode This option sets the type of print job. - Normal — Select this option to print a job normally. - Hold — Select this option to print a hold job. The print job, sent as a hold job, is saved in the hold job queue on this equipment.
3 PRINTING FROM MACINTOSH 3.PRINTING FROM MACINTOSH Printing Modes DC In the Printing Modes DC menu, you can specify your department code, if the Department Code option is enabled on the equipment. Before specifying the department code, you must check the Department Code option in the Printing Modes menu. Then specify the department code in this menu.
3 PRINTING FROM MACINTOSH Private Document Password In the Private Document Password menu, you can specify the Document ID number for the private job. It is recommended to specify the Private Document Password when you select to print a private job. If you do not specify the Private Document Password, the private job uses the default Private Document Password “00000”. 1 2 3 4 5 1) Password - Digit 1 Select the first digit of the Document ID.
PRINTING FROM UNIX/Linux 4. This chapter provides the instructions on how to print from a UNIX/Linux workstation. Printing from an Application ............................................................................................... 114 Considerations and limitations............................................................................................................................ 114 Printing using lp command .................................................................................
4 PRINTING FROM UNIX/Linux Printing from an Application This section describes how to print from a UNIX/Linux workstation. y When the User Management Setting is enabled on the equipment, the print jobs that are sent from UNIX/Linux workstations are processed as invalid jobs according to the Department Code Enforcement setting. y Before attempting to print from a UNIX/Linux workstation, make sure all the UNIX/Linux Filters are installed in your workstation.
4 PRINTING FROM UNIX/Linux 4.PRINTING FROM UNIX/Linux General options The following options apply to all print files. y Option commands are case sensitive and must be entered exactly as shown. y Some printing functions may be disabled depending on the combinations of option commands because priority is given to the specifications of this equipment over option commands.
4 PRINTING FROM UNIX/Linux Option Value Alternate Value Description staple=8 Put 2 staples on the bottom side of a portrait page or the left side of a landscape page printed on short-edgefeed large format (A3/Ledger) paper. This command has no effect when the paper is fed from the long-edge side or small paper size. staple=9 Put 2 staples in the middle of a landscape page and fold the paper in half vertically along the staple line (saddle stitching).
4 PRINTING FROM UNIX/Linux 4.PRINTING FROM UNIX/Linux Media Type The paper source can be selected using the following options to specify the media type. Option Value Alternate Value Description mtype=Plain The paper source that contains Plain paper is requested. mtype= Transparency The paper source that contains Transparency Slides is requested. mtype=Thick1 The paper source that contains Thick1 paper is requested. mtype=Thick2 The paper source that contains Thick2 paper is requested.
4 PRINTING FROM UNIX/Linux Paper Size The current paper size can be specified using the following options. Option Value letter Alternate Value Description lt LT Select letter size paper. A4 a4 Select A4 size paper. legal lg LG Select legal size paper. statement st ST Select statement size paper. ledger ld LD Select ledger size paper. folio folio-japan Select folio size paper. A3 a3 Select A3 size paper. A5 a5 Select A5 size paper. A6 a6 Select A6 size paper.
4 PRINTING FROM UNIX/Linux 4.PRINTING FROM UNIX/Linux Department Code The department access code can be set using the following option. Option Value Alternate Value dept=code Description Set the department access code. The code is a 5-digit numeric value. y How the equipment performs printing for an invalid department code print job, for which an invalid department code is specified, varies depending on the Department Code Enforcement setting that can be set from TopAccess Administrator mode.
4 PRINTING FROM UNIX/Linux Booklet Modes The booklet mode can be selected using the following options. The booklet mode applies only for the PostScript data. Performing the booket printing using the PCL data is invalid. Option Value booklet=letter Alternate Value Description lt LT Select letter size paper for the booklet printing mode. booklet=A4 a4 Select A4 size paper for the booklet printing mode. booklet=legal lg LG Select legal size paper for the booklet printing mode.
4 PRINTING FROM UNIX/Linux 4.PRINTING FROM UNIX/Linux Page Layout The booklet mode page layout can be selected using the following options. Option Value Alternate Value Description left2right=off OFF Select right to left page layout for the booklet printing mode. This value decides the layout of the pages in the booklet. If this value is OFF then the layout of pages is Right to Left as shown in the figure below. left2right=on ON Select left to right page layout for the booklet printing mode.
4 PRINTING FROM UNIX/Linux Collate The collate option can be selected using the following options. Option Value Alternate Value Description collate=off OFF Cancel the collate printing mode. collate=on ON Set the collate printing mode. If this option is not specified, the default value of “collate=on” will be used. Example: The command to select collate off is “lp -d -o collate=off ”. Orientation The following orientation options are available.
4 PRINTING FROM UNIX/Linux 4.PRINTING FROM UNIX/Linux PCL5e Specific Options Some of the options only apply to plain text or PCL5e files. Text Wrapping The following options control text wrapping when it reaches the right margin. Option Value Alternate Value Description wrap Enable automatic text wrapping. nowrap Disable automatic text wrapping. If this option is not specified, the command will not be sent so the printer’s default value will be used.
4 PRINTING FROM UNIX/Linux Banner Page A banner page is automatically generated for each file in each job. The banner page is always sent as a PCL5e job, including the following items. y The name of the user that submitted the print job y The job ID number and from which workstation it was submitted y The title of the job This title can be specified using the “-t” option. The same title is used for every file within a job. The default title is controlled by the “lp” command.
4 PRINTING FROM UNIX/Linux 4.PRINTING FROM UNIX/Linux Banner Options The banner page can be printed using the following options. Option Value Alternate Value banner=last Description Print the banner page after the job so that it will be physically on top of the job in the output tray. banner=first banner Print the banner page before the job so that it will be physically under the job in the output tray. nobanner nb Do not print a banner.
MANAGING PRINT JOBS FROM THE CONTROL PANEL 5. This chapter describes how to use the control panel to control the print jobs and monitor the equipment. Monitoring the Print Job Status .......................................................................................... 128 Normal Print/Scheduled Print jobs .....................................................................................................................128 Proof Print jobs ...........................................................
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Monitoring the Print Job Status Your print jobs can be monitored on the equipment’s touch panel. The types of print jobs you can monitor include Normal Print, Scheduled Print, Private Print, Hold Print and Proof Print. If the Department Management feature is enabled, the equipment can also display the Invalid jobs, which are held without being printed. You can view the status, as well as release, delete, pause/resume, and change the order of these jobs.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Deleting jobs Follow the procedure below when you want to delete unnecessary Normal Print/Scheduled Print jobs. 1 On the [JOBS] tab listing the print jobs ( and then press [DELETE]. 2 When “Delete OK?” appears, press [DELETE]. P.128), select the job that you want to delete, The selected job is deleted.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Pausing/Resuming jobs The eleventh or subsequent job, when counted from the one in progress, can be held in the queue (Pausing); the job in hold can be released again for printing (Resuming). Pausing jobs On the [JOBS] tab listing the print jobs ( P.128), select the job that you want to pause and then press [PAUSE]. The selected job is paused. When a job is paused, the subsequent jobs on the list will be processed earlier.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Changing the job order You can change the order of the jobs by moving them within the list. You can only move the jobs from and to the 11th or subsequent position when counted from the one in progress. 1 On the [JOBS] tab listing the print jobs ( in the list, and then press [MOVE]. If the target job is not displayed on the page, use 2 P.128), select the job that you want to move and to change between pages.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Proof Print jobs Proof Print refers to the function to print only a single copy as a sample and suspend the rest of the job when printing multiple copies from a computer on the network. After viewing the first copy, you can decide, on the Proof Print job list, whether to print out the remaining copies or cancel the job to change the settings. If you select to print the remaining copies, you can change the number of copies to print.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Printing remaining copies Follow the procedure below if you have checked the first copy and want to print the remaining copies. 1 On the Proof Print job list ( P.132), select the job for printing. If the target job is not displayed on the screen, use 2 and to change between pages. Press [PRINT]. The remaining copies are printed out.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Deleting Proof Print jobs Follow the procedure below to delete Proof Print jobs. 1 On the Proof Print job list ( press [DELETE]. P.132), select the job that you want to delete, and then If the target job is not displayed on the screen, use 2 When “Delete OK?” appears, press [DELETE]. The selected job is deleted. 134 and Monitoring the Print Job Status to change between pages.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Private Print jobs Private Print refers to the function to print a document from a computer on the network only when a set password is keyed in to the equipment’s control panel. This function is useful when you want to print confidential documents and prevent them from being seen by others. Private Print jobs can be released or deleted from the Private Print job list.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 3 Enter the password for the Private Print job, which has previously been set via the computer, and then press [OK]. The Private Print jobs are listed on the screen. y When the Private Print job is sent from a Windows computer: - When the user name that is entered to log in to your computer is used for [User name (Alias)], the displayed list contains the Private Print jobs for which the same password has been set.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Printing Private Print jobs Follow the procedure below to process your Private Print jobs from the control panel. 1 On the Private Print job list ( P.135), select a job for printing. y If the target job is not displayed on the screen, use and to change between pages. y If you want to select all the jobs displayed on the screen, press [SELECT ALL]. To cancel the selection, press [ALL CLEAR]. 2 Press [PRINT].
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Deleting Private Print jobs Follow the procedure below to delete a Private Print job. 1 On the Private Print job list ( press [DELETE]. P.135), select the job that you want to delete, and then y If the target job is not displayed on the screen, use and to change between pages. y If you want to select all the jobs displayed on the screen, press [SELECT ALL]. To cancel the selection, press [ALL CLEAR]. 2 When “Delete OK?” appears, press [DELETE].
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Hold Print jobs Hold Print refers to the function to retain a document from a computer on the network until a user performs printing from the equipment’s touch panel. This function is useful to prevent you from forgetting to remove printed sheets. Hold Print jobs can be released or deleted from the Hold Print job list. For the detailed instructions on Hold Print, see the following page: P.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 3 On the Hold Print job list, select the desired user name. The displayed list contains the Hold Print jobs stored in the Hold Print queue. y When you enter the nickname for [User name (Alias)] on a Windows computer, and send the job to the equipment, its nickname will be displayed on the Hold Print job list. If not, the user name that is entered to log in to your computer will be displayed on the Hold Print job list.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Printing Hold Print jobs Follow the procedure below to process your Hold Print jobs from the control panel. 1 On the Hold Print job list ( P.139), select a job for printing. y If the target job is not displayed on the screen, use and to change between pages. y If you want to select all the jobs displayed on the screen, press [SELECT ALL]. To cancel the selection, press [ALL CLEAR]. 2 Press [PRINT].
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Deleting Hold Print jobs Follow the procedure below to delete a Hold Print job. 1 On the Hold Print job list ( press [DELETE]. P.139), select the job that you want to delete, and then y If the target job is not displayed on the screen, use and to change between pages. y If you want to select all the jobs displayed on the screen, press [SELECT ALL]. To cancel the selection, press [ALL CLEAR]. 2 When “Delete OK?” appears, press [DELETE].
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Invalid jobs An Invalid job refers to a job being held due to an incorrect or no department code entered for performing the job. If the equipment is managed by the Department Management feature with the SNMP network services enabled, entering an incorrect department code for printing from the touch panel causes the job to be held as an Invalid job and stored in the Invalid job queue.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Printing Invalid jobs If you have entered an incorrect department code for printing, you need to re-enter the correct one. Follow the procedure below. 1 On the Invalid job list ( P.143), select the job for printing. If the target job is not displayed on the screen, use and to change between pages. 2 Press [PRINT]. 3 Enter the correct department code with the digital keys, and then press [OK]. Printing starts.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL Deleting Invalid jobs Follow the procedure below to delete an Invalid job. 1 On the Invalid job list ( [DELETE]. P.143), select the job that you want to delete, and then press If the target job is not displayed on the screen, use 2 and to change between pages. When “Delete OK?” appears, press [DELETE]. The selected job is deleted.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Printing files from USB media (USB Direct Printing) USB Direct Printing refers to the printing of files saved in a USB storage device that is connected to the USB port on the equipment. With this feature, you can print PDF, encrypted PDF (file extension: “.pdf”), XPS (file extension: “.xps”), JPEG (file extension: “.jpg” or “.jpeg”), PRN (file extension: “.prn”), and PS (file extension: “.ps”) files.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL 4 Enter the department code using the digital keys, and then press [OK]. y The above screen will not be displayed when the equipment is not managed with department codes. In this case, proceed to the next step. y The input department code appears as asterisks (*). 5 Press [USB]. Do not disconnect the USB storage device when “USB DEVICE in use Do not remove USB DEVICE” is displayed on the screen.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 6 In the list of files, select the file that you want to print, and then press [SETTINGS]. y If the target file is not displayed on the screen, use and to change between pages. y To select a file contained in a folder, select the folder and press [OPEN]. In the list of files that appears, select the desired file to print. y If you do not need to change the number of copies to print or the paper size, you can press [PRINT] to start printing the selected file.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 5.MANAGING PRINT JOBS FROM THE CONTROL PANEL 8 Press [PRINT]. If you have selected an encrypted PDF file for which a password has been set, proceed to step 9. y The equipment starts printing. The printouts are directed to the receiving tray. y The job in progress can be monitored from the [JOBS] tab listing the Normal Print jobs.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 11 Press [OK]. The equipment starts printing. The printouts are directed to the receiving tray. The job in progress can be monitored from the [JOBS] tab listing the Normal Print jobs. Before Disconnecting the USB Storage Device: Make sure that “USB DEVICE in use Do not remove USB DEVICE” is not displayed on the touch panel.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL Viewing the Print Job Log You can view the log of print jobs on the touch panel. 1 On the touch panel, press [JOB STATUS]. 2 Press [LOG] to display the [LOG] tab.
5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 3 Press [PRINT]. The Print Log is displayed. On the Print Log, each job’s user name, date and time of the job, paper size, the number of pages and the number of copies are displayed. Up to 120 jobs can be listed on the log. To display the previous or next page, press displayed on a page may vary depending on the equipment used. or . The number of jobs To exit from the Print Log screen, press [RETURN].
OTHER PRINTING METHODS 6. This equipment also supports the following printing methods: FTP Printing .......................................................................................................................... 154 Email Printing .......................................................................................................................
6 OTHER PRINTING METHODS FTP Printing FTP printing is available when the FTP print service is enabled on this equipment. You can print a document by sending the print file to this equipment using the FTP. This equipment can accept the following files for printing: y PCL file y PS file y Text file When the User Management Setting is enabled on the equipment, the print jobs that are sent by FTP printing are processed as invalid jobs according to the Department Code Enforcement setting.
6 OTHER PRINTING METHODS Email Printing Email printing is available when enabled on this equipment. You can print a document by sending the print file, as an email attachment, to this equipment using the mail client software. This equipment can accept only TIFF-FX (Profile S), TIFF-FX (Profile F) and TIFF-FX (Profile J) files for printing.
APPENDIX 7. This chapter describes the following contents. Internal Fonts List ................................................................................................................ 158 Internal PCL fonts list .........................................................................................................................................158 Internal PS fonts list..............................................................................................................................
7 APPENDIX Internal Fonts List Internal PCL fonts list 0 158 Courier 40 Helvetica-BoldOblique 1 CG-Times 41 Helvetica-Narrow 2 CG-Times Bold 42 Helvetica-Narrow-Bold 3 CG-Times Italic 43 Helvetica-Narrow-Oblique 4 CG-Times Bold Italic 44 Helvetica-Narrow-BoldOblique 5 CG Omega 45 Palatino-Roman 6 CG Omega Bold 46 Palatino-Bold 7 CG Omega Italic 47 Palatino-Italic 8 CG Omega Bold Italic 48 Palatino-BoldItalic 9 Coronet 49 ITC AvantGarde-Book 10 Clarendon Condensed
7 APPENDIX 7.
7 APPENDIX NewCenturySchlbk-Italic NewCenturySchlbk-Bold NewCenturySchlbk-BoldItalic NewYork Optima Optima-Italic Optima-Bold Optima-BoldItalic Oxford Palatino-Roman Palatino-Italic Palatino-Bold Palatino-BoldItalic StempelGaramond-Roman StempelGaramond-Italic StempelGaramond-Bold StempelGaramond-BoldItalic Symbol Taffy Times-Roman Times-Italic Times-Bold Times-BoldItalic TimesNewRomanPSMT TimesNewRomanPS-ItalicMT TimesNewRomanPS-BoldMT TimesNewRomanPS-BoldItalicMT Univers-Light Univers-LightOblique Univer
INDEX Numerics F 2-Sided Printing .................................................. 28, 64 Features .................................................................... 6 Filter .......................................................................... 7 Finisher .............................................................. 11, 51 Finishing .......................................................... 96, 107 [Finishing] tab ...............................................21, 27, 63 First page from .......
Model Selection .................................................. 11, 51 N Negative/Positive .......................................................43 Normal Print ..............................................................22 changing order .....................................................131 deleting ................................................................129 pausing ................................................................130 resuming ...............................................
User name (Alias) ......................................................45 V [Version Information] ........................................... 46, 52 W Watermark ...................................................41, 43, 72 X X Position .................................................................43 XML Paper Specification (XPS) .................................146 Y Y Position .................................................................
164 INDEX
DP-2090/2520/3000/3570/4570 OME08018200
MULTIFUNCTIONAL DIGITAL SYSTEMS Printing Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2009 TOSHIBA TEC CORPORATION All rights reserved R081120G9100-TTEC 2009-03
