MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide
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Preface Thank you for purchasing e-STUDIO451c Series Multifunctional Digital Color Systems. This guide provides instructions on how to scan the originals using the equipment. Read this guide before scanning on your e-STUDIO451c Series. Keep this guide within easy reach, and use it to configure an environment that makes best of the e-STUDIO’s functions. About This Guide This manual describes how to scan the originals using the equipment.
Scanning Guide — Preface
Table of Contents Scanning Guide SOFTWARE LICENSE AGREEMENT ...........................................................2 TRADEMARKS AND COPYRIGHT................................................................4 Preface ...........................................................................................................5 About This Guide.......................................................................................5 Conventions ..................................................................
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1. Overview OVERVIEW 1. This section describes the overview of the scan functions. • About Scan Mode............................................................................................................................10 • How to Perform Scan Operations..................................................................................................12 • Confirming the Scan Job Status....................................................................................................
1. Overview About Scan Mode If the scanning function is used, originals set on the reversing automatic document feeder or on the original glass can easily be scanned as image data. Then this equipment can save scanned images into e-Filing or shared folder in the equipment. This equipment also can send scanned images to e-mail addresses. This equipment supports three scan modes, Scan to e-Filing, Scan to -File, and Scan to E-mail.
1. Overview For instructions on how to perform Scan to File, see the following section. P.29 "Scan to File" SUPPLEMENT: The Copy & File function, which enables users to copy and store as file at the same time, also will be available. For instruction on how to perform Copy & File, see the following section. P.77 "Copy & File" Scan to E-mail Mode Scan to E-mail mode allows users to send scanned images to specified e-mail addresses.
1. Overview How to Perform Scan Operations Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation. The following procedures describe about the basic instructions on how to perform the scan operations. P.12 "Scanning Procedure for Single Agent" P.14 "Scanning Procedure for Multiple Agents" SUPPLEMENTS: • • Users can use a template to perform a scan operation as well. For more information about a template, see the following section.
1. Overview 3. Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader. [SCAN TO FILE] — Press this to save the scanned images into the shared folder in the equipment or network folder as files.
1. Overview 5. Press the [SCAN!] button. 6. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. • • • When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
1. Overview 2. Press the [SCAN] button on the control panel to enter the scan menu. • The basic scan menu is displayed. 3. Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.
1. Overview 4. Set the scanning conditions using the buttons on the touch panel and digital keys, and press the [ENTER] button to save the settings. • • The above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode. P.21 "Scan to e-Filing" P.29 "Scan to File" P.
1. Overview 7. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. • • • When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
1. Overview Confirming the Scan Job Status SCAN JOB displays its status and enables to delete the job. 4 jobs are listed on each screen. The jobs for 250 pages (1,000 jobs) are available to display. Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page. To display the scan job status screen, press the [JOB STATUS] button on the control panel and press the [SCAN] button.
1. Overview Confirming the Scan Log SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results. To display the scan log screen, press the [JOB STATUS] button on the control panel and press the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing the [SCAN] button on the log menu, the scanning status of the following items is displayed.
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2. Scan to e-Filing SCAN TO E-FILING 2. This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in e-Filing. • How to Perform Scan to e-Filing....................................................................................................22 • How to Use Scanned Data Stored in e-Filing................................................................................
2. Scan to e-Filing How to Perform Scan to e-Filing In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200 pages per 1 job. In the e-Filing boxes, up to 10 GB of data can be stored. After storing the original data, you can print it at any time from the touch panel. Also you can manage stored documents using the e-Filing web utility.
2. Scan to e-Filing 3. Press the [SCAN TO E-FILING] button. • The SCAN TO E-FILING screen is displayed. 4. Press the [BOX/FOLDER] button. • The box list screen is displayed. 5. Select the box in which you want to store the data and press the [ENTER] button. • • SUPPLEMENT: Select either the “Public Box” button or desired user box button. If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
2. Scan to e-Filing 6. If you select a user box that a password is set, the password entry screen may be displayed. If the password entry screen is displayed, enter the password using the digital keys and press the [ENTER] button. • The list of the documents and folders for the selected box is displayed. 7. When you want to store the original(s) in an existing folder, select the folder and press the [OPEN FOLDER] button to display the list in the folder, and then press the [ENTER] button.
2. Scan to e-Filing 9. Press the [EDIT] button to set the scanning conditions. • The screen to set the scan conditions is displayed. 10. Specify the following items as you require, and press the [Next] button. z SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree.
2. Scan to e-Filing z RESOLUTION [600] — Press this when scanning originals in 600 dpi. This can be set only when [BLACK] is selected in the “COLOR MODE” option. When the optional expansion memory is installed, this can be set even if other than [BLACK] is selected in the “COLOR MODE” option (However, only A4/LT originals can be scanned). [400] — Press this when scanning originals in 400 dpi. [300] — Press this when scanning originals in 300 dpi. [200] — Press this when scanning originals in 200 dpi.
2. Scan to e-Filing 12. Press the [ENTER] button. • The screen returns to the basic scan menu. 13. Press the [SCAN!] button. SUPPLEMENT: You can also set another scan agent, by pressing either the [SCAN TO FILE] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.30 "How to Perform Scan to File" P.40 "How to Perform Scan to E-mail" 14. If the “To continue, place document on glass.
2. Scan to e-Filing How to Use Scanned Data Stored in e-Filing Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility. Using Scanned Data in e-Filing from Touch Panel Display The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For instructions on how to print or delete scanned data in e-Filing from the touch panel, see Operator’s Manual for Basic Function or e-Filing Guide.
3. Scan to File SCAN TO FILE 3. This section describes the instructions on how to perform Scan to File and how to use the stored files. • How to Perform Scan to File ..........................................................................................................30 • How to Use Scanned Data Stored as Files ...................................................................................
3. Scan to File How to Perform Scan to File In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can scan up to 1000 pages per 1 job. You can access the data stored in the Share folder directly from the client PC via network. In the shared folder in the equipment, up to 5 GB of data can be stored. NOTES: • • The network administrator has to make settings for storing the original data to the PCs.
3. Scan to File 4. Press the [FILE NAME] button if you want rename the document name of the scanned data. • The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 5. If you want to store the scanned data in the shared folder of the equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button). NOTE: You can set up to two destinations for Scan to File.
3. Scan to File 7. If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP or SMB. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require. Then press the [ENTER] button. z [SERVER NAME] Press this to enter the IP address of the FTP server. For example, if you want to store the data into “ftp://10.10.70.
3. Scan to File When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the [ENTER] button. z [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. z [LOGIN USER NAME] Press this to enter the user name to access the network folder if required. z [PASSWORD] Press this to enter the password to access the network folder if required.
3. Scan to File 10. Specify the following items as you require, and press the [Next] button. z SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree. z ROTATION [0 degree] — Press this not to rotate the scanned image.
3. Scan to File 11. Specify the following items as you require, and press the [ENTER] button. z ORIGINAL SIZE Select the button of the original size, or select the [AUTO] button to automatically detects the original size. When placing the different size originals on the reversing automatic document feeder, select the [MIXED ORIGINAL SIZE] button.
3. Scan to File 13. Press the [SCAN!] button. SUPPLEMENT: You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.22 "How to Perform Scan to e-Filing" P.40 "How to Perform Scan to E-mail" 14. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.
3. Scan to File How to Use Scanned Data Stored as Files Once the scanned data is stored in the shared folder in the equipment, or network folder that you specify, you can access the files using Windows Explorer. When Scanned Data Is Stored in MFP LOCAL When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the shared folder, whose name is “FILE_SHARE”, in the equipment. You can access to the shared folder in the equipment from the Windows computers or Mac OS X 10.2.
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4. Scan to E-mail 4. SCAN TO E-MAIL This section describes the instructions on how to perform Scan to E-mail. • How to Perform Scan to E-mail......................................................................................................
4. Scan to E-mail How to Perform Scan to E-mail In this function, the scanned data can be sent to the specified E-mail address as an attached file. NOTE: To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network administrator. Scanning Procedure for Scan to E-mail 1. Place the original(s). • For instruction about placing the originals, see Operator’s Manual for Basic Function. 2. Press the [SCAN] button on the control panel to enter the scan menu.
4. Scan to E-mail 4. When the AUTHENTICATION screen is displayed, enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button. • NOTE: When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. This screen is displayed only when the SMTP Authentication is enabled.
4. Scan to E-mail 6. Press the [SUBJECT], [BODY], and [FILE NAME] buttons to enter each item. • SUPPLEMENT: When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. You can also specify the CC destinations for Scan to E-mail by pressing the [E-MAIL CC] button. 7. Select the file format in “FILE FORMAT” option, and press the [Next] button.
4. Scan to E-mail 8. Specify the following items as you require. z FRAGMENT MESSAGE SIZE Select the size of the message fragmentation. If the size of attached file exceeds the selected size, this equipment divides the data into some small blocks. z [FROM ADDRESS] Press this button to edit the From Address for E-mail. When the administrator enable the SMTP Authentication and set that From Address cannot be edited, you cannot edit the From Address.
4. Scan to E-mail z ROTATION [0 degree] — Press this not to rotate the scanned image. [90 degree right] — Press this to rotate the scanned image 90 degree on the right. [180 degree] — Press this to rotate the scanned image 180 degree. [90 degree left] — Press this to rotate the scanned image 90 degrees on the left. z COLOR MODE Select the button of the color mode for scanning. z ORIGINAL MODE [TEXT] — Press this when scanning the originals that contain texts.
4. Scan to E-mail z EXPOSURE Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. This can be set only when the [BLACK] button is selected at the “COLOR MODE” option. When other than the [BLACK] button is selected at the “COLOR MODE” option, the setting will be changed to “BACKGROUND ADJUSTMENT”. z BACKGROUND ADJUSTMENT Press light or dark buttons to specify the background for scanning manually.
4. Scan to E-mail 14. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. • • • When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
4. Scan to E-mail 2. Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry. 3. Press the [SETTINGS] button. • SUPPLEMENTS: • • The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4. Scan to E-mail 2. Press the [SETTINGS] button. • SUPPLEMENTS: • • The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.57 "Confirming or removing E-mail addresses from destination" Searching with ID number for a contact 1. Press the [KNOWN ID] button.
4. Scan to E-mail 3. Press the contact that you want to send, and press the [SETTINGS] button. • SUPPLEMENTS: • • The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4. Scan to E-mail 2. Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. • SUPPLEMENT: NOTE: When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
4. Scan to E-mail 4. Press the [SETTINGS] button. • SUPPLEMENTS: • • The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4. Scan to E-mail 2. Press the [DIR SERVICE] button. • SUPPLEMENT: The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service. 3. Select the directory service name that you want to search from, and press the [ENTER] button. • The screen returns to the ADDRESS SEARCH screen. 4.
4. Scan to E-mail 5. Press the contact that you want to send, and press the [ENTER] button. • The screen returns to the ADDRESS BOOK screen. 6. Press the [SETTINGS] button. • SUPPLEMENTS: • • The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4. Scan to E-mail 2. Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. • SUPPLEMENTS: • • • The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.
4. Scan to E-mail 3. Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. • The GROUP screen that contains the group of the specified ID is displayed. 4. Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. • SUPPLEMENTS: • • • The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
4. Scan to E-mail 2. Press the [SEARCH GROUP] button. • The KNOWN ID screen is displayed. 3. Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. • SUPPLEMENT: When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the groups that contain the search text in the group name. 4.
4. Scan to E-mail 5. Press the [SETTINGS] button. • SUPPLEMENTS: • • • The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4. Scan to E-mail 2. You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.
5. Using Template USING TEMPLATE 5. This section describes the instructions on how to use scan templates. • Scanning Using Template ..............................................................................................................60 • Registering Scan Template ............................................................................................................
5. Using Template Scanning Using Template Users can also use a template to operate scanning on this equipment. It enables users to register templates for scanning operations. Once registering a template, users can operate the scanning operation quickly without setting the scanning conditions. NOTE: Before scanning using a template, users must register a template for scan operations. For instructions on how to register a template, see the following section. P.
5. Using Template 3. Press the template group button that contains the template that you want to recall. • • SUPPLEMENT: When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 5. If the password has been set to the selected user template group, the password input screen is displayed.
5. Using Template 5. Press the template button that you want to recall. • • If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button) and the password is not set, the scanning operation is automatically started and finish the operation. If the password is set to the template, you must enter the password. In that case, continue to the next step.
5. Using Template 8. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. • • • When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
5. Using Template 3. Press the [SCAN TO E-MAIL] button. • The AUTHENTICATION screen is displayed. 4. Enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button. • When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 5. Press the [TEMPLATE] button on the control panel to enter the template menu.
5. Using Template 6. Press the template group button that contains the template that you want to recall. • • SUPPLEMENT: When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 8. If the password has been set to the selected user template group, the password input screen is displayed.
5. Using Template 8. Press the Scan to E-mail template button that you want to recall. • • If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button), the scanning operation is automatically started. In that case, finish the operation. If you select a template that the automatic start function is disabled, the basic scan menu is displayed. In that case, continue the operation. 9. Press the [SCAN!] button.
5. Using Template 10. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. • • • When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
5. Using Template Registering Scan Template To recall the template, you need to first register the setting combination as a template. It enables users to register templates for scanning operations. The template is registered either in “PUBLIC TEMPLATE GROUP” or “USER GROUP” depending on your purpose. • PUBLIC TEMPLATE GROUP Anyone can use the template when the setting combination of the functions frequently used throughout the company or organization have been registered in this group.
5. Using Template 2. Press the buttons of the agent and set the scanning conditions. • NOTE: For instructions on how to set each scan agent, see the instructions for each scan mode. P.22 "How to Perform Scan to e-Filing" P.30 "How to Perform Scan to File" P.40 "How to Perform Scan to E-mail" Do not press the [ENTER] button at this time. 3. Press the [TEMPLATE] button on the control panel to enter the template menu. • The screen to select a template group is displayed. 4.
5. Using Template 5. Select the “PUBLIC TEMPLATE GROUP” button, and press the [ENTER] button. • The ADMINISTRATOR PASSWORD screen is displayed. 6. Press the [PASSWORD] button. • The letter entry screen is displayed. 7. Enter the administrator password using the keyboard and the digital keys, and press the [ENTER] button. • 70 The screen to select a template is displayed.
5. Using Template 8. Select the blank template button and press the [SAVE] button. SUPPLEMENT: You can also select the existing template button to overwrite the template settings. 9. Specify the following items as you require and press the [SAVE] button. z [NAME 1] Press this to enter the name that appears in the first line on the button. z [NAME 2] Press this to enter the name that appears in the second line on the button. z [USER NAME] Press this to enter the user name of the template.
5. Using Template 10. Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu. Registering a scan template in a user template group 1. Press the [SCAN] button on the control panel to enter the scan menu. • The basic scan menu is displayed. 2. Press the buttons of the agent and set the scanning conditions. • NOTE: 72 For instructions on how to set each scan agent, see the instructions for each scan mode. P.22 "How to Perform Scan to e-Filing" P.
5. Using Template 3. Press the [TEMPLATE] button on the control panel to enter the template menu. • The screen to select a template group is displayed. 4. Press the [REGISTRATION] button. 5. Select a user template group name where you want to register a new template, and press the [ENTER] button. • • SUPPLEMENT: When you press the user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 7.
5. Using Template 6. If the password entry screen displayed, enter the password for the selected user template group using digital keys, and press the [ENTER] button. • The screen to select a template is displayed. 7. Select the blank template button and press the [SAVE] button. SUPPLEMENT: You can also select the existing template button to overwrite the template settings. 8. Specify the following items as you require and press the [SAVE] button.
5. Using Template z [PASSWORD] Press this to enter the 5-digit password of the template. If the password is set, users must enter the password to apply the selected template. z AUTOMATIC START Select whether the automatic start function is enabled or disabled. If the automatic start function is enabled, the operation will be automatically start when user select the template button. The icon will be displayed in the lower left corner of the template button if this function is enabled. 9.
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6. Copy & File COPY & FILE 6. This section describes the instructions on how to perform Copy & File. • How to Perform Copy & File...........................................................................................................
6. Copy & File How to Perform Copy & File In this COPY & FILE function, the copied original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can access the data stored in the Share folder directly from the client PC via network. NOTES: • • • The network administrator has to make settings for storing the original data to the PCs. For details, see Network Administrator's Guide.
6. Copy & File 4. Press the [FILE NAME] button if you want rename the document name of the scanned data. • The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 5. If you want to store the scanned data in the shared folder of the equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button). NOTE: You can set up to two destinations for Save as File.
6. Copy & File 7. If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP or SMB. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require. Then press the [ENTER] button. z [SERVER NAME] Press this to enter the IP address of the FTP server. For example, if you want to store the data into “ftp://10.10.70.
6. Copy & File When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the [ENTER] button. z [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. z [LOGIN USER NAME] Press this to enter the user name to access the network folder if required. z [PASSWORD] Press this to enter the password to access the network folder if required.
6. Copy & File 10. Press the [START] button. 11. If the “NEXT ORIGINAL?” message is displayed, place another original on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying. • 82 When the original is set on the reversing automatic document feeder, this screen is not displayed.
7. Internet Fax INTERNET FAX 7. This section describes about the Internet Fax functions. • About Internet Fax ..........................................................................................................................84 • How to Perform Internet Fax ..........................................................................................................86 • Receiving Internet Fax..........................................................................................................
7. Internet Fax About Internet Fax You can perform the Internet Fax function that provides the ability to transmit a scanned original as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication cost can be reduced. In this function, an E-mail address is specified in place of a phone number to transmit a scanned original to the Internet Fax equipment or the client computers.
7. Internet Fax • Internet Fax to/from Client Computers The equipment can send a document as an E-mail to client computers through the Internet or Intranet. The client computers can send an E-mail to the equipment as well. Internet Intranet Client Computer E-mail Server E-mail Server Client Computer E-mail Transmission LAN NOTES: • • The client computer receives TIFF-FX (Profile S) images when the equipment sends a document using the Internet Fax function.
7. Internet Fax How to Perform Internet Fax In this function, the scanned data can be sent to the specified E-mail address as an attached file like Scan to E-mail function. However, the Internet Fax function allows to send originals as TIFF-FX (Profile S) file so that any Internet Fax compatible devices NOTE: To use Internet Fax, the configuration of the equipment needs to be set by the network administrator. Sending Procedure for Internet Fax 1. Press the [FAX] button on the control panel. 2.
7. Internet Fax z MODE Set the image quality mode before you scan the original to be sent. [TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and photos. [PHOTO] — Press this when scanning originals that contain photos printed on photographic paper. SUPPLEMENT: The transmission time may be longer than usual in case the PHOTO/TEXT or the PHOTO mode is selected.
7. Internet Fax 5. Specify the E-mail addresses that you want to send. • SUPPLEMENT: You can specify the E-mail address by various ways. See the following procedures for each instruction. P.88 "Specifying Destinations" You can also set the advanced functions such as the 2-sided original transmission and priority transmission. P.98 "Advanced Function" 6. Press the [START] button. 7. If the “To continue, place document on glass.
7. Internet Fax P.96 "Searching with group name" Entering an E-mail address manually 1. Press the [E-MAIL ADDRESS] button. • The letter entry screen is displayed. 2. Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry. • The screen returns to the address menu. 3. Press the [MULTI] button and then press the [E-MAIL ADDRESS] button if you want to specify another E-mail address manually.
7. Internet Fax SUPPLEMENTS: • • You can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.98 "Confirming or removing E-mail addresses from destination" Selecting from address book 1. Press the [E-MAIL] button of the contacts that you want to send. • SUPPLEMENTS: • • The selected contacts are displayed as reversed buttons.
7. Internet Fax 2. Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. • The ADDRESS BOOK screen that contains the contact of the specified ID is displayed. 3. Press the [E-MIAL] button of the contact that you want to send. SUPPLEMENTS: • • You can specify other E-mail addresses as you require.
7. Internet Fax 2. Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. • SUPPLEMENT: NOTE: When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
7. Internet Fax 1. Press the [SEARCH ADDRESS] button. • The ADDRESS SEARCH screen is displayed. 2. Press the [DIR SERVICE] button. • SUPPLEMENT: The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service. 3. Select the directory service name that you want to search from, and press the [ENTER] button. • The screen returns to the ADDRESS SEARCH screen.
7. Internet Fax 4. Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. • SUPPLEMENT: When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items. 5. Press the [E-MAIL] button of the contact that you want to send, and press the [ENTER] button.
7. Internet Fax 2. Press the group buttons that you want to select as the destination. SUPPLEMENTS: • • • You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. You can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
7. Internet Fax 3. Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. • The GROUP screen that contains the group of the specified ID is displayed. 4. Press the group buttons that you want to select as the destination. SUPPLEMENTS: • • • You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. You can specify other E-mail addresses as you require.
7. Internet Fax 2. Press the [SEARCH GROUP] button. • The KNOWN ID screen is displayed. 3. Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. • SUPPLEMENT: When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the groups that contain the search text in the group name. 4.
7. Internet Fax Confirming or removing E-mail addresses from destination When you want to remove the E-mail addresses, contacts, or groups that are added as the destination, operate the following procedure. 1. Press the [DESTINATION] button. • The DESTINATION screen is displayed. 2. You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.
7. Internet Fax When sending 2-sided originals bound with open to left When sending 2-sided originals bound with open to top 1. Press the [ADVANCED] button to display the advanced menu, and then press the [2-SIDED SCAN] button. • The 2-SIDED SCAN screen is displayed. 2. Select the original type either the [BOOK] or [TABLET] button, and then press the [ENTER] button. • The screen returns to the advanced menu. 3. Press the [ADDRESS] button to return to the address menu.
7. Internet Fax Priority Transmission Priority TX allows you to execute a transmission prior to the other reserved transmissions. NOTES: • • You can use 'Direct Entry' and 'Address Dialing' to specify the recipients. Priority TX can be performed only for 1 transmission. 1. Press the [ADVANCED] button to display the advanced menu, and then press the [PRIORITY RESERVE] button. • The PRIORITY RESERVE screen is displayed. 2. Press the [ENTER] button. • The screen returns to the advanced menu. 3.
7. Internet Fax Receiving Internet Fax The equipment accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment will automatically retrieve and print out the E-mail. When the [CHECK E-MAIL] button is pressed, the equipment manually accesses the Email server to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment receives and prints out the E-mail.
7. Internet Fax 2. Press the [USER] button, and then press the [CHECK EMAIL]. • Checking whether any E-mail has been delivered starts. 3. Checking completes. • • 102 If the Internet Fax is received, “RECEIVING E-mail” appears on the screen upper right. Next, “NEW E-mail RECEIVED” appears for 2 seconds. Then, printing the Internet Fax starts. If no Internet Fax is received, “CURRENTLY NO E-mail” appears on the screen upper right for 2 seconds.
INDEX INDEX INDEX 103
INDEX Numerics 2-SIDED SCAN .......................................... 99 A Advanced Function ..................................... 98 AUTHENTICATION ..................................... 41 AUTOMATIC START ............................71, 75 B BACKGROUND ADJUSTMENT ...... 26, 35, 45 BOX/FOLDER ............................................ 23 C COLOR MODE .............................. 25, 34, 44 COMMAND PORT ................................32, 80 COPY & FILE .............................................
FC-281C/351C/451C OME05006200
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2005 TOSHIBA TEC CORPORATION All rights reserved R05022084300-TTEC 2005-06
