User Guide Basic Fax Features Toshiba America Business Solutions, Inc.
BASIC FAX FEATURES Sending a FAX Preparation for Transmission Setting Originals Setting the Transmission Conditions Specifying the Remote Fax Sending Originals Receiving a FAX Reception Modes Reception Settings Sending a FAX Preparation for Transmission Switching to the FAX Mode 1. Press the FAX button on the control panel to select the Fax function. y Be sure to switch over to the Fax mode before carrying out Fax operations.
Sending a FAX (Cont’d.) Setting Originals When Setting Originals on the Glass NOTE: Originals are sent in the order they are placed on the original glass in both the memory TX and direct TX modes. 1. Raise the Reversing Automatic Document Feeder, place the original (A) with its face down on the glass. Raise it 60 degrees or more to detect the original. 2. Align the original against the left inner corner of the glass. y Different size originals can also be sent in one transmission.
Sending a FAX (Cont’d.) Setting Originals When Using the Reversing Automatic Document Feeder NOTE: When the originals are placed on the Reversing Automatic Document Feeder, the uppermost page is first scanned and sent. 1. After aligning the edges of originals, place them with their face up and slide the guides to the width of the originals. y You cannot mix A series format (A3, A4, A5) and B series format (B4, B5) or LT series and COMP.
Sending a FAX (Cont’d.) Setting the Transmission Conditions Originals can be sent using different transmission conditions (resolution, image quality mode, exposure, transmission mode, original size, ECM, quality TX, Line, SUB/SEP/SID, PWD, subject and body). Settings for the subject and body are available only when using a function of the Internet Fax. If you change the transmission conditions, the new settings are valid for one transmission only.
Sending a FAX (Cont’d.) Specifying the Remote Fax Direct Entry with Digital Keys 1. Place the original(s). 2. Press the FAX button on the control panel 3. Key in the remote Fax number. 4. If you make a mistake, press the CLEAR button on the control panel or the BACK SPACE button in the address menu and correct the mistake. y CLEAR button: Press this button to clear all values you have entered. y BACK SPACE button: Press this button to delete each value you have.
Sending a FAX (Cont’d.) Specifying the Remote Fax (Cont’d.) Group Entry Group entry is the method of specifying remote Fax numbers by pressing the group button which has previously been entered. It is convenient if multiple frequently used multiple destinations are entered into a group. 1. Place the original(s). 2. Press the FAX button on the control panel. 3. Press the ADDRESS button to enter the address menu, then Press the GROUP button. Each screen displays 8 destinations.
Specifying the Remote Fax (Cont’d.) Multi-Address Transmission The Multi-Address Transmission function allows you to send the same original to 2 or more remote Faxes in a single operation, which can be done by combining direct, address book and group entry. Combining with the Internet Fax is also available. This eliminates the trouble of placing the original and then dialing the number for each destination. Multi-address transmissions must be set in the memory TX mode.
Sending a FAX (Cont’d.) Specifying the Remote Fax (Cont’d.) Searching by ID Number When selecting the remote Faxes registered in the address and group by searching by the ID number immediately displays the screen including the searched-for ID number. 1. Place the original(s). 2. Press the FAX button on the control panel. 3. Press the ADDRESS button to enter the address menu, then the KNOWN ID button. 4. Key in the desired ID number, and press the ENTER button.
Sending a FAX (Cont’d.) Specifying the Remote Fax (Cont’d.) Searching by Address (Search Address) When selecting the remote Faxes registered in the address book and group, pressing a letter button displays the remote Faxes whose names start with the letter and/or numbers, which makes it easy to choose the desired remote Faxes. 1. Place the original(s). 2. Press the FAX button on the control panel. 3. Press the ADDRESS button to enter the address menu. Press the SEARCH ADDRESS button. 4.
Sending a FAX (Cont’d.) Specifying the Remote Fax (Cont’d.) Searching by Address (Search Address) (Cont’d.) 7. Press the button for the remote Fax that you want to send to, and then press the ENTER button. y Each screen displays 8 destinations. To view destinations not displayed on the screen, press the Prev or Next button to switch the screens. TIPS: To continue searching by the address, press the SEARCH ADDRESS button. To continue searching by the ID number, press the KNOWN ID button. 8.
Sending a FAX (Cont’d.) Sending Originals Memory Transmission In the Memory Transmission mode, originals are scanned at high speed and temporarily stored in memory before transmitting. y Up to 100 transmissions can be reserved. y Up to 1,000 pages can be stored in 1 transmission. y If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the remote Fax is automatically redialed repeatedly. y Documents can no longer be added to memory if it becomes full midway during scanning.
Receiving a FAX Reception Modes Automatic Reception y Faxes are automatically received during the incoming call. y The line is designated for use exclusively by the Fax. Manual Reception y Faxes are received when the user confirms the call on the telephone; press the MANUAL RECEIVE button in the advanced menu and then the START button. y An external telephone is required (not available for the European version).
Receiving a FAX Reception Settings There are two reception modes: Auto Reception and Manual Reception. AUTO Reception: Set this mode when the phone line is used exclusively for Faxing. The FAX automatically receives incoming originals. MANUAL Reception: Set this mode when the Fax is connected to a line also used exclusively for telephone calls. 1. Press the USER FUNCTIONS button on the control panel. 2. Press the ADMIN button, key in the administrator password (6 digits) and press the ENTER button.
Receiving a FAX (Cont’d.) Reception Settings (Cont’d.) Manual Reception 1. When the bell rings, pick up the handset of an external telephone. If the incoming call is a telephone call, start talking with the other party. 2. If you hear a tone (Fax signal), press the FAX button on the control panel. 3. Press the ADVANCED button to enter the advanced menu, and then press the MANUAL RECEIVE button. 4. Make sure that “OFF HOOK RECEIVE” appears, press the START button and replace the handset.
Notes Page 15
