Datasheet

11
6. Past performance
7. Environmental and energy efficiency considerations
c. Orders Exceeding the Maximum Order Threshold
Each schedule contract has an established maximum order threshold. This threshold represents
the point where it is advantageous for the ordering office to seek a price reduction. In addition to
following the procedures in paragraph b, above, and before placing an order that exceeds the
maximum order threshold, ordering offices shall:
1. Review additional schedule Contractor’s catalogs/price lists or use the “GSA Advantage!”
online shopping service.
2. Based upon the initial evaluation, generally seek price reductions from the schedule
Contractor(s) appearing to provide the best value (considering price and other factors).
3. After price reductions have been sought, place the order with the schedule Contractor that
provides the best value and results in the lowest overall cost alternative. If further price reductions
are not offered, an order may still be placed, if the ordering office determines that it is
appropriate.
Notes
For orders exceeding the maximum order threshold, the Contractor may:
 Offer a new lower price for this requirement (the Price Reductions clause is not applicable to
orders placed over the maximum order in FAR 52.216-19 Order Limitation}.
 Offer the lowest price available under the contract, or
 Decline the order (orders must be returned in accordance with FAR 52.216-19).
d. Blanket Purchase Agreements (BPAs)
The establishment of Federal Supply Schedule BPAs is permitted when following the ordering
procedures in FAR 8.404. All schedule contracts contain BPA provisions. Ordering offices may
use BPAs to establish accounts with Contractors to fill recurring requirements. BPAs should
address the frequency of ordering and invoicing, discounts, and delivery locations and times.
e. Price Reductions
In addition to the circumstances outlined in paragraph c, above, there may be instances when
ordering offices will find it advantageous to request a price reduction. For example, when the
ordering office finds a schedule supply or service elsewhere at a lower price or when a BPA is
being established to fill recurring requirements, requesting a price reduction could be
advantageous. The potential volume of orders under these agreements, regardless of the size of
the individual order, may offer the ordering office the opportunity to secure greater discounts.
Schedule Contractors are not required to pass on to all schedule users a price reduction extended
only to an individual agency for a specific order.
f. Small Business
For orders exceeding the micro-purchase threshold, ordering offices should give preference to the
items of small business concerns when two or more items at the same delivered price will satisfy
the requirement.
g. Documentation
Orders should be documented, at a minimum, by identifying the Contractor the item was
purchased from, the item purchased, and the amount paid. If an agency requirement in excess of
the micro-purchase threshold is defined so as to require a particular brand name, product, or
feature of a product peculiar to one manufacturer, thereby precluding consideration of a product
manufactured by another company, the ordering office shall include an explanation in the file as
to why the particular brand name, product, or feature is essential to satisfy the agency's needs.
13. Federal Information
Technology/Telecommunications
Standards Requirements