MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide
SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.
Limitation of Liability IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS), INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THI
SOFTWARE LICENSE AGREEMENT
Preface Thank you for purchasing the TOSHIBA multifunctional digital system e-STUDIO165/205. This Network Fax Guide is a manual for the e-STUDIO165/205 when the both of the following options are installed: y Network Printer Kit and Fax Kit This Network Fax Guide describes how to fax data from your computer using the Network Fax Driver and the Address Book Viewer. Be sure to read this manual before using the e-STUDIO165/205 with the options above. Keep this manual handy and retain it for future reference.
Lineup of Our Manuals These manuals are provided for the operation of the e-STUDIO165/205. Select and read the manual best suited to your needs.
MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide Network Fax Guide (PDF) (This manual) This manual is only for the equipment on which the Fax Kit (optional) and the Network Printer Kit (optional) are installed. This explains about the network Fax functions, which enable Fax transmissions from a client computer through a network.
Before Reading This Manual Precautions in this manual To ensure correct and safe use of this equipment, this operator's manual describes safety precautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
Trademarks y y y y y y y y y y y y The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System. The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
Before Reading This Manual
CONTENTS Network Fax Guide SOFTWARE LICENSE AGREEMENT ..........................................................2 Preface...........................................................................................................5 Lineup of Our Manuals.................................................................................6 Before Reading This Manual .......................................................................8 Chapter 1 OVERVIEW Features and Functions .................................
Professional cover page ........................................................................114 INDEX .......................................................................................................................................
OVERVIEW 1. This section describes about the overview of the network fax features. Features and Functions .........................................................................................14 Features ............................................................................................................................................14 Functions...........................................................................................................................................
1 OVERVIEW Features and Functions The network fax functions of this equipment allow you to make direct fax transmission of electronic documents from your computer. The fax documents are transmitted from the computer to this equipment through a network, and then this equipment transmits them to outside fax machines through public switched telephone networks. To enable the network fax functions, you must install the Network Fax Driver and the Address Book Viewer from the attached Client Utilities CD-ROM.
Functions The general descriptions of the Network Fax Driver and the Address Book Viewer are shown below. Network Fax Driver The Network Fax Driver allows you to make fax transmission of documents created in your computer. In a normal procedure, select the [Print] menu in the application in which the documents were created, select this driver (TOSHIBA e-STUDIO Series Fax), and then start printing. The documents are then transmitted to this equipment.
1 OVERVIEW 16 Features and Functions
INSTALLING CLIENT SOFTWARE 2. This section describes the instructions on how to install the client software for the network fax features. Installing Network Fax Software............................................................................18 Overview ...........................................................................................................................................18 Installing the Network Fax Driver and Address Book Viewer ....................................................
2 INSTALLING CLIENT SOFTWARE Installing Network Fax Software This chapter describes how to install the software required for fax transmission from this equipment and for using various address books. It is recommended that you read this chapter in its entirety before the installation. Overview Before you can begin utilizing the network fax feature for this equipment, you must install the software using the Client Utilities CD-ROM provided. You will use the InstallShield client software setup process.
Installing the Network Fax Driver and Address Book Viewer You can install the Network Fax Driver and Address Book Viewer from the Client Utilities CDROM. This section describes about installing the Network Fax Driver and Address Book Viewer in a Raw TCP environment. Installing from Client Utilities CD-ROM This section describes how to install fax client software under Raw TCP environments through TCP/IP, using an installer. The network Fax driver can also be installed using the Add Printer wizard.
2 INSTALLING CLIENT SOFTWARE 2 Select your language and click [OK]. The Welcome to the InstallShield wizard screen is displayed. 3 Click [Next]. The License Agreement screen is displayed. 4 Please read the license agreement carefully and click [Yes]. The Choose Destination Location screen is displayed.
5 Click [Next]. If you want to change where the programs are installed, click [Browse]. In the dialog box appears, select the folder and click [OK]. The Setup Type screen is displayed. 6 Select “Custom” and click [Next]. The Select Components screen is displayed.
2 INSTALLING CLIENT SOFTWARE 7 Check the software that you want to install and click [Next]. Toshiba e-STUDIO205 Series N/W-Fax: Check this to install the Network Fax Driver. Toshiba e-STUDIO205 Series AdressBookViewer: Check this to install the Address Book Viewer. The Select Port screen is displayed. The names of other printing software, besides the above two, are displayed in the Select Components dialog box. (You can install them as required.
8 Since the installer detects this equipment and the name of this equipment is displayed at “Devices on Network”, select it and then click [Next]. The Select Program Folder screen is displayed. If this equipment is not properly connected in your network, the message that the installer cannot discover this equipment is displayed. If you want to manually configure the port for printing, click [Continue]. Then, select “LPT1:” in the drop down box at “Local Port” and click [Next].
2 INSTALLING CLIENT SOFTWARE 9 Click [Next]. If you want to change the program folder, rename the folder name in the “Program Folder” field. The Start Copying Files screen is displayed. 10 Click [Next]. Starts copying files and the InstallShield Wizard Complete screen appears when copying files are completed. When you select to install the Network Fax Driver, the Digital Signature Not Found dialog box is displayed while copying files. Click [Yes] to continue the installation.
11 Click [Finish]. The installation is completed. The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. When you select “LPT1:” in the Select Port screen, you need to configure the Raw TCP port. Proceed to the following page: P.
2 INSTALLING CLIENT SOFTWARE 2 Select the printer driver and select [Properties] in the [File] menu. The printer driver properties dialog box appears. 3 Display the [Ports] tab and click [Add Port]. The Printer Ports dialog box appears. 4 Select “Standard TCP/IP Port” and click [New Port...]. The Add Standard TCP/IP Printer Port Wizard dialog box appears.
5 Click [Next]. 6 Enter the IP address of this equipment in the “Printer Name or IP Address” field and click [Next]. y If your network uses a DNS or WINS server, enter the printer name of this equipment provided from DNS or WINS in the “Printer Name or IP Address” field. y In the “Port Name” field, the port name is automatically entered according to the IP address or DNS name entered in the “Printer Name or IP Address” field. 7 Select “Standard” and click [Next].
2 INSTALLING CLIENT SOFTWARE When the LPD Print setting is enabled, you can also configure LPR printing. When you want to configure LPR printing, follow the procedure below. Select “Custom” and click [Settings]. Select “LPR” at the “Protocol” option, enter “Print” in the “Queue Name” field at the “LPR Settings” option, and then click [OK]. Click [Next].
8 Click [Finish]. The screen returns to the Printer Ports dialog box. 9 10 Click [Close] to close the Printer Ports dialog box. Make sure the created Raw TCP or LPR port is checked in the “Print to the following port(s)” list and click [Close].
2 INSTALLING CLIENT SOFTWARE Uninstalling the Network Fax Driver and Address Book Viewer The following instructions describe how to uninstall the Network Fax Driver and Address Book Viewer. The uninstallation procedure is different depending upon how you installed the client software. y Uninstallation of the Network Fax Driver and Address Book Viewer P.30 “When installed using the installer” y Uninstallation of the Network Fax Driver P.
2 Select “TOSHIBA e-STUDIO205 Series Client” and click [Change/ Remove]. The InstallShield Wizard dialog box appears. 3 Select “Remove” and click [Next]. The Confirm Uninstall dialog box appears. 4 Click [OK]. 5 Click [Yes] to delete the setting files. Deleting files starts. If you want to re-install the client software later, click [No] to remain the setting files. You can restore the data and settings when you re-install the client software.
2 INSTALLING CLIENT SOFTWARE 6 Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. Some files may be deleted after restarting the computer. Uninstalling only Network Fax Diver and Address Book Viewer The following describes an installation on Windows 2000. The procedure is the same when other versions of Windows are used. 1 Open “Control Panel” and double-click the “Add/Remove Programs” icon. The Add/Remove Programs dialog box appears.
2 Select “TOSHIBA e-STUDIO205 Series Client” and click [Change/ Remove]. The InstallShield Wizard dialog box appears. 3 Select “Modify” and click [Next]. 4 Uncheck the components that you want to uninstall and click [Next]. Deleting files starts.
2 INSTALLING CLIENT SOFTWARE 5 Click [Yes] to delete the setting files. Deleting files starts. If you want to re-install the client software later, click [No] to remain the setting files. You can restore the data and settings when you re-install the client software. 6 Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer.
2 Click the [File] menu and select [Server Properties]. The Print Server Properties dialog box appears. 3 Display the Drivers tab. Select the Network Fax Driver and click [Remove]. The confirmation dialog box appears. 4 Click [OK]. The Network Fax Driver is completely deleted.
2 INSTALLING CLIENT SOFTWARE 36 Installing Network Fax Software
FAXING FROM CLIENT COMPUTERS 3. This section describes the instructions on how to send a fax using the Network Fax Driver. Faxing from Applications.......................................................................................38 How to fax using the Network Fax Driver..........................................................................................38 Specifying recipients ......................................................................................................................
3 FAXING FROM CLIENT COMPUTERS Faxing from Applications The Network Fax Driver allows you to fax document data from your computer to several destinations. It also enables the setup of the fax properties and editing of the sender’s information. Check if all the fax settings of this equipment have been done prior to fax transmission. Fax functions using the Network Fax Driver are available only when both the Network Printer Kit (optional) and the Fax Kit (optional) are installed.
2 Select “TOSHIBA e-STUDIO205 Fax” and Click [Properties]. The properties dialog box appears. The procedures for displaying the properties dialog for the printer driver may be different depending on the application you are using. See your application’s manual about displaying the printer properties dialog box. 3 Display the Send tab and specify the recipients, and other options. P.41 “Specifying recipients” P.
3 FAXING FROM CLIENT COMPUTERS 4 Display the Cover Sheet tab and specify the cover sheet properties if you want to send a document with a fax cover sheet. P.53 “Setting up the cover sheet properties” 5 If you want to add sender information on a fax cover sheet, check the Sender Information check box. Then click the Sender Information tab and then enter the sender information message you want to add on the fax cover sheet. P.
Specifying recipients You can specify the recipients following method: P.41 “Specifying recipients from address book” P.45 “Entering a recipient manually” Also you can remove the recipients added to the “To” list. P.46 “Removing recipients from the “To” list” You can specify up to 100 recipients. Specifying recipients from address book 1 Click [Select From Address Book] in the Send tab. The Address Book Viewer is launched.
3 FAXING FROM CLIENT COMPUTERS 2 Select either Group or Location/People in the desired address book. Private Address Book — This contains the contacts registered in the associated client address book on your client computer. Public Address Book — This contains the contacts registered in the address book in this equipment. MAPI Address Book — This contains the contacts in the address book of the default mail client in your computer.
3 Select the contact you want to add as a recipient and click the [Fax] icon ( ) in the tool bar. y Repeat until all required recipients are selected. y When you select the fax number as a destination, the fax number icon in front of the name of the contact will be changed to the checked fax icon ( ). y You can cancel selecting the fax number by selecting the contact and re-clicking the [Fax] icon in the tool bar.
3 FAXING FROM CLIENT COMPUTERS 5 Confirm the destinations that you select in the dialog box. If you wish to remove a destination from the recipients list, select the contact and click [Remove]. In the Destinations dialog box, the following buttons are available: y [Remove] — Click this to remove the selected contacts from the destinations list. y [OK] — Click this to add these contacts as the destinations. y [Cancel] — Click this to cancel the selection. y [Help] — Click this to display the online Help.
Entering a recipient manually 1 Click [New]. The Direct Dial dialog box appears. 2 Enter the fax number in the right field. In addition, if you specify a Sub address, enter the Sub address in the “SUB” field, and security password for the Sub address in the “PWD” field if required. If you specify a Sub address complying with ITU-T F-code communications, you can forward fax data to any fax machine regardless of its manufacturer or the model.
3 FAXING FROM CLIENT COMPUTERS Removing recipients from the “To” list 1 Select a recipient that you want to delete from the “To” list. 2 Click [Remove]. The selected recipient is deleted from the “To” list. Searching the address book for contacts In order to quickly locate contacts you can search the address book database. You simply type in a string or letters to be used to search the database. The Address Book Viewer will search for any entry that contains the specified string.
2 Select an address book to search contacts in the “Data Source” drop down box. The default address book in the “Data Source” can be set by selecting [View] - [Default Configuration] - [Data Source] from the menu bar. 3 Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the first name. Fax Number — Enter the search characters or string to search by the contact fax number.
3 FAXING FROM CLIENT COMPUTERS Searching contacts by detailed search conditions 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appears. 2 Select an address book to search contacts in the “Data Source” drop down box. The default address book in the “Data Source” can be set by selecting [View] - [Default Configuration] - [Data Source] from the menu bar. 3 48 Display the Detail Setting tab and select a field to search in the “Field Select” drop down box.
4 Select how it searches contacts in the “Condition of search string” drop down box. Contains — Select this to search contacts that contain the search string. Is — Select this to search contacts that completely match the search string. Start with — Select this to search contacts that start with the search string. End with — Select this to search contacts that end with the search string. 5 Enter the search string in the next field to the “Condition of search string” drop down box. 6 Click [Add].
3 FAXING FROM CLIENT COMPUTERS 8 Click [Search]. It begins searching contacts in the selected address book. When it completes searching, found contacts appear in the list at the bottom of the dialog box. If you want to stop searching, click [Stop]. 9 Select the searched contacts and click [Address]. The Type Selection dialog box appears. 10 Be sure that the “Fax Number” check box is checked and click [OK]. The Destinations dialog box appears.
11 Click [OK]. The selected contacts are added as recipients for the network fax. Setting up the network fax options Network fax options are the attributes you set to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size. You can send a fax with a cover sheet. See the following for details. P.
3 FAXING FROM CLIENT COMPUTERS 1) To This displays the specified recipients list. 2) [Select From Address Book] Click to launch the address book Viewer. You can select recipients from the address book. P.41 “Specifying recipients from address book” 3) [New] Click to add new recipient by entering manually. The Direct Dial dialog box appears. P.45 “Entering a recipient manually” 4) [Remove] Select a recipient in the “To” list and click this to remove the recipient from the list.
7) Paper Size Select the paper size of your document. 8) Orientation Select the orientation of your document. Setting up the cover sheet properties In the Cover Sheet tab of the network fax properties dialog box, you can specify the fax cover sheet to be sent. If you enable the cover sheet, the cover sheet is attached in the first page of the document and sent to the recipients. 1) Cover Sheet Select the cover sheet type from “Standard Cover Page”, “Business Cover Page”, and “Professional Cover Page”.
3 FAXING FROM CLIENT COMPUTERS - Department Name — Check this to have the recipient department name appear on the cover sheet. - Fax Number — Check this to have the recipient fax number appear on the cover sheet. 7) Reference Number Enter the reference number to identify the fax. This number will appear on the cover sheet.
Displaying the version information In the About tab of the network fax properties dialog box, you can display the version information of the Network Fax Driver. Sending with extended fax functionality The Network Fax Driver allows users to perform the following features: P.55 “Sending with a cover sheet” Sending with a cover sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient “To” list data to create a fax cover sheet.
3 FAXING FROM CLIENT COMPUTERS 2 Select the font in the “Font Name” drop down box. The selected font applies to the text contents in the cover sheet. 3 Enter the subject to appear on the cover sheet in the “Subject” field. You can enter up to 40 characters for the subject. 4 Enter the message to appear on the cover sheet in the “Message” field. You can enter up to 500 characters for the message. 5 If you want the sender information to appear on the cover sheet, check the “Sender Information” box.
6 If you want the recipients information to appear on the cover sheet, check the “Recipients Information” box and check the items required for the recipient information. Name — Check this to have the name of the recipient appear on the cover sheet. Company — Check this to have the company name of the recipient appear on the cover sheet. Department Name — Check this to have the department name of the recipient appear on the cover sheet.
3 FAXING FROM CLIENT COMPUTERS 58 Faxing from Applications
USING ADDRESS BOOK 4. This section describes the instructions on how to use the Address Book Viewer. Running Address Book Viewer .............................................................................60 Running the Address Book Viewer ...................................................................................................61 About Address Book Viewer interface...............................................................................................64 Using commands ..................
4 USING ADDRESS BOOK Running Address Book Viewer The Address Book Viewer allows you to manage the address book properties, manage address books and address book entries.
Running the Address Book Viewer You can access the Address Book Viewer using two methods: y Programs folder in the Start menu y Print Properties window of the Network Fax Driver (limited accessibility) Access using program group From the Program Group, you can access the Address Book Viewer to create and edit your private address book.
4 USING ADDRESS BOOK Access using print properties Within the application Print window, you have a limited ability to create and edit contacts in the Address Book. This method is only suggested if you are in the process of sending a fax and you need to add a fax recipient to the send list that is not currently a member of the Address Book. Otherwise, use the program group to access the Address Book Viewer.
— Selecting contacts for network fax When you access the Address Book Viewer from the Network Fax Driver, it allows you to select the contacts from the Address Book Viewer. After you select contacts that you want to add as recipients, right-click on a recipient name in the right pane and select [Selection] in the context sensitive menu. y You can also select the recipients by searching the contacts in the Address Book Viewer.
4 USING ADDRESS BOOK About Address Book Viewer interface The Address Book Viewer main window consists of the following items: 1) Menu Bar You can perform various functions by selecting a command from the menus. P.65 “Menu bar” 2) Toolbar You can perform general functions quickly by clicking an icon in the tool bar. P.67 “Toolbar” 3) Browse Pane The address books below are displayed in a tree form in the browse pane.
5) Status Bar This displays the description of selected command in the left side, and the number of the items of the currently selected address book entry in the right side. Using commands Address Book Viewer allows you to perform a wide variety of functions. You can access all of the commands from menus in the menu bar and from the icons in the tool bar at the top of the Address Book Viewer window.
4 USING ADDRESS BOOK - Select All — Select this to select all contacts displayed in the right pane. This item is available only when browsing groups or contacts. - Find — Select this to find a contact by searching the address book. You can also search the LDAP server to add the contacts in the LDAP address book. 3) View menu The following commands can be selected in the View menu. - Toolbar — Select this to display or hide the toolbar.
Toolbar You can use the following tool icon to perform various functions quickly: (New Contact) — Click this to add a new contact in the private address book. If the currently selected item is a group, the contact will be created as a member of the group. If the currently selected item is a contact or the address book, the contact will be created in the address book. This icon is available only when selecting items in the private address book.
4 USING ADDRESS BOOK Context-sensitive menus You can also use the context-sensitive menu that is displayed by right-click the an item displayed in Address Book Viewer window. y Add - Contact — Select this to add a new contact in the private address book. If the currently selected item is a group, the contact will be created as a member of the group. If the currently selected item is the "Location/People" or the private address book folder, the contact will be created in the "Location/People" folder.
Managing Address Book You can use the Address Book Viewer to manage the private address book. You can add or edit the contacts and groups as you desire. The private address book data is stored in your client computer. It can be used to manage the contacts and groups for sending a fax using the Network Fax Driver.
4 USING ADDRESS BOOK Managing the public address book In order to access the public address book in e-STUDIO451c Series, e-STUDIO850 Series, eSTUDIO4511 Series, e-STUDIO450 Series, e-STUDIO280 Series, and GL-1010 controller for the e-STUDIO35/45, you must configure the connection to the device. You can configure the connection by searching the network for the device, or entering the IP address of the device manually. P.70 “Configuring the connection by local discovery” P.
2 Click [Start Discovery] to begin the process. It locates all the compatible devices in your network. y You can quit the process by clicking [Stop Discovery]. y When this equipment is on another segment, it may not be discovered. In this case, click [Manual Selection] to discover the equipment manually. P.73 “Configuring the connection by manual selection” y If the process continues for a long time, it is because the too many network clients are in the network.
4 USING ADDRESS BOOK 5 Click the [Download AB] icon ( 6 The Downloading dialog box appears. You can quit downloading the address book data by clicking [Cancel]. ) in the tool bar. The Address Book Viewer connects to selected device and obtains the address book data in the public address book. Configuring discovery settings You can configure the discovery settings. 1) Devices Click the arrow button to display the pull down list and check the model name that you want to search.
3) Network - Enable TCP/IP Search Check on this to search devices that connect to the TCP/IP network. This is available only when the TCP/IP protocol is installed in your computer. When this is enabled, select how it searches printers in the TCP/IP network. - Search local subnet — Select this to search devices in local subnet. - Specify a range — Select this to search devices in specific range of IP addresses. When this is selected, enter the IP addresses in “From” field and “To” field to specify the range.
4 USING ADDRESS BOOK 3 Enter each item to specify the printer address and click [OK]. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the Address Book Viewer does not support the IPX/SPX connection. Name — Enter the printer name. Location — Enter the location of the printer. You must enter “Name” and either “IP Address” or “IPX Address”. 4 Select the entered device name and click [OK]. The Address Book Viewer window is displayed.
5 Click the [Download AB] icon ( 6 The Downloading dialog box appears. You can quit downloading the address book data by clicking [Cancel]. ) in the tool bar. The Address Book Viewer connects to entered device and obtains the address book data in the public address book. — Downloading the public address book You can download the address book data in the equipment to the Address Book Viewer.
4 USING ADDRESS BOOK Downloading the public address book data 1 Click the [File] menu, select [Download], and select the device name that you want to download the address book. 2 3 Select “Public Address Book” in the browse pane. The Downloading dialog box appears. You can quit downloading the address book data by clicking [Cancel]. The public address book data is downloaded from the selected device.
Configuring the MAPI address book * This function is not available since e-mail reception is not supported in the equipment. The Address Book Viewer automatically accesses the address book application of the default email client software using the Messaging API (MAPI). If the Address Book Viewer prompts an error message when selecting the MAPI address book, the default e-mail client software has not been defined in your computer, or the default e-mail software does not support MAPI.
4 USING ADDRESS BOOK — Registering the LDAP directory services You can register multiple LDAP directory services. Registering the LDAP directory services 1 Click the [Tools] menu and select [LDAP Setting]. The Internet Account dialog box appears. 2 In the General tab, enter the items as described below. Directory Server Name — Enter the server name or IP address of a LDAP server. This Server requires me to log on — Check this if the LDAP server requires the user name and password to log on.
3 In the Advanced tab, enter the items as described below. Server Port Number - Directory service (LDAP) — Enter the port number to access the LDAP server. It shows “389” as a default. Change this number if you are sure the LDAP port number is changed from the default port number on the LDAP server. Server Port Number - This Server requires a secure connection (SSL) — Check this when you require to access the LDAP server using SSL. Search - Search timeout — Select the timeout interval for searching.
4 USING ADDRESS BOOK — Adding contacts from LDAP servers After you register the LDAP directory services, you can search contacts in the LDAP servers and add preferred contacts to the LDAP address book. You can search contacts by the name and fax number. Also you can search contacts by specifying the detailed search conditions. Searching contacts by name and fax number 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appears.
3 Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the contact name. Fax Number — Enter the search characters or string to search by the contact fax number. E-Mail — Enter the search characters or string to search by the contact e-mail address. (E-mail reception is not available in the equipment.) You must enter data into one of the fields to search contacts.
4 USING ADDRESS BOOK 5 Select contacts that you want to add to the LDAP address book, and click [Add]. The selected contacts are added to the LDAP address book. Searching contacts by detailed search conditions 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appears. 2 82 Select a registered directory service in the “Data Source” drop down box.
3 Display the Detail Setting tab and select a field to search in the “Field Select” drop down box. 4 Select how it searches contacts in the “Condition of search string” drop down box. Contains — Select this to search contacts that contain the search string. Is — Select this to search contacts that completely match the search string. Start with — Select this to search contacts that start with the search string. End with — Select this to search contacts that end with the search string.
4 USING ADDRESS BOOK 8 Click [Search]. It begins searching contacts in the LDAP server. When it completes searching, found contacts appear in the list at the bottom of the dialog box. If you want to stop searching, click [Stop]. 9 Select contacts that you want to add to the LDAP address book, and click [Add]. The selected contacts are added to the LDAP address book.
Importing the address book from a CSV file or vCard file Address book files that are exported from GL-1010 or GL-1020 using TopAccess cannot be imported to the Address Book Viewer. 1 Click the [File] menu and select [Import] and [CSV File] or [vCard File]. The Importing dialog box appears. The [vCard File] command will appear only when Microsoft Office XP is installed on your computer.
4 USING ADDRESS BOOK 3 The address book data is imported into “Import Address Book”. If you have already been import an address book before, contacts information is added to the existing import address book. If one or more records have been skipped during the import process, it may be due to one of the following reasons: - Record already exists. - Group name contains an invalid character. - Fax number is invalid.
Exporting the address book as a CSV file or vCard File 1 Click the [File] menu and select [Export] and [CSV File] or [vCard File]. The Exporting dialog box appears. The [vCard File] command will appear only when Microsoft Office XP is installed on your computer. 2 Locate the folder where you want to save the CSV file or vCard File, and select the file type (CSV or vCard) in the “Save as type” drop down box. Then enter the file name and click [Save].
4 USING ADDRESS BOOK Managing contacts and groups Users can create contact and group entries to the private address book that can be accessed from your desktop. Under the Private Address Book folder, there are two containers, “Group” and “Location/People”. The “Location/People” folder contains individual contact information. The Group folder contains the groups and it can contain the individual contact information in each group.
2 Click the [File] menu and select [New Contact]. The New Contact dialog box appears.
4 USING ADDRESS BOOK 3 In the Personal tab, enter items as described below. One Touch ID — Select the one touch ID number for the contact (if desired). Prefix — Select the prefix for the contact. First Name — Enter the first name of the contact. You can enter up to 32 characters. Last Name — Enter the last name of the contact. You can enter up to 32 characters. Suffix — Select the suffix for the contact.
4 In the Sending Options tab, enter items as described below as required. Use Sub Address and sender information — Check this to enable subaddress transmission for this contact. When this is checked, documents will be always sent using the specified sub address and SID. Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password.
4 USING ADDRESS BOOK — Copying contacts from an address book You can also add contacts to the private address book by copying contacts from another address book folder. Copying contacts from another address book folder 1 Browse to the folder that contains the contacts you want to copy, and select the contacts in the right pane. 2 Click the [Edit] menu and select [Copy]. The selected contacts are copied in the clipboard.
— Displaying or modifying contacts properties You can display the properties of contacts in any address book. You can also edit the properties of contacts in the private address book. Displaying or modifying the contact properties 1 Browse to the folder that contains the contacts you want to display or modify, and select the contact in the right pane. 2 Click the [File] menu and select [Properties]. The Properties dialog box appears.
4 USING ADDRESS BOOK Personal tab In the Personal tab, the following items are displayed: When displaying the properties of a contact in the private address book, you can modify all items. One Touch ID — Display the one touch ID number for the contact. Prefix — Display the prefix for the contact. First Name — Display the first name of the contact. Last Name — Display the last name of the contact. Suffix — Display the suffix for the contact. Display Name — Display the display name of the contact.
Sending Options tab In the Sending Options tab, the following items are displayed: When displaying the properties of a contact in the private address book, you can modify the following settings: - Use Sub Address and sender information - Sub Address - Sender Identification y Use Device Settings — This is checked when the contact is set to use the device settings rather than using the settings on this tab.
4 USING ADDRESS BOOK y Setting Value — Display whether to use auto detect receiver capability or manual settings for the Internet Fax transmission. When “Default” is selected, it enable auto detect receiver capability for the Internet Fax transmission. When “Custom” is selected, it uses custom settings specified in the “Receiver Capability” option for the Internet Fax transmission. (E-mail reception is not available in the equipment.
— Removing contacts You can remove contacts from the private address book. Removing contacts from address book 1 Browse the folder that contains contacts you want to remove, and select contacts in the right pane. 2 Click the [File] menu and select [Delete]. The Confirmation Deletion dialog box appears. 3 Click [Yes]. The selected contacts are deleted. Managing groups You can add groups to the “Group” folder in the private address book. Groups can be used for multiple transmission. P.
4 USING ADDRESS BOOK — Creating groups You can create groups in the “Group” folder in the private address book. Creating groups 1 2 Select the “Group” folder in the “Private Address Book” folder. Click the [File] menu and select [New Group]. The Group dialog box appears. 3 Enter a group name in the “Group Name” field. The “Group ID” field displays the Group ID number automatically detected. 4 5 98 Click [OK]. The group is created in the selected “Group” folder.
— Modifying groups properties You can change the group name of the groups in the private address book. You can also display the properties of a group in the public address book. You cannot modify the group of the public address book. Modifying the group properties 1 Select the group that you want to display or modify the group properties in the “Group” folder either of the private address book and public address book. 2 Click the [File] menu and select [Properties]. The Group dialog box appears.
4 USING ADDRESS BOOK — Removing groups You can delete groups in the private address book. When you delete a group, contacts added in the group are also deleted. Removing a group 1 Select the group that you want to delete in the “Group” folder of the private address book. 2 Click the [File] menu and select [Delete]. The Confirm Deletion dialog box appears. 3 Click [Yes]. The selected group is deleted.
Searching contacts In order to quickly locate contacts you can search the address book database. You simply type in a string or letters to be used to search the database. The Address Book Viewer will search for any entry that contains the specified string. You can search contacts by the name and fax number. Also you can search contacts by specifying the detailed search conditions. Searching contacts by name and fax number 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appears.
4 USING ADDRESS BOOK 3 Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the first name. Fax Number — Enter the search characters or string to search by the contact fax number. E-Mail — Enter the search characters or string to search by the contact e-mail address. (E-mail reception is not available in the equipment.) You must enter one of the field to search contacts.
Searching contacts by detailed search conditions 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appears. 2 Select an address book to search contacts in the “Data Source” drop down box. The default address book in the “Data Source” can be set by selecting [View] - [Default Configuration] - [Data Source] from the menu bar. 3 Display the Detail Setting tab and select a field to search in the “Field Select” drop down box.
4 USING ADDRESS BOOK 4 Select how it searches contacts in the “Condition of search string” drop down box. Contains — Select this to search contacts that contain the search string. Is — Select this to search contacts that completely match the search string. Start with — Select this to search contacts that start with the search string. End with — Select this to search contacts that end with the search string. 5 Enter the search string in the next field to the “Condition of search string” drop down box.
8 Click [Search]. It begins searching contacts in the selected address book. When it completes searching, found contacts appear in the list at the bottom of the dialog box. If you want to stop searching, click [Stop]. Converting the address book data The address book data conversion function allows you to convert the address book data of the TopAccess Controller II (GL-1010) and the TopAccess Controller II (GL-1020) into a file format which can be used in this equipment.
4 USING ADDRESS BOOK Converting from an address book converter file 1 Click the [Tools] menu and select [Converting]. The Converting AddressBook dialog box appears. 106 2 Click [Browse] at the next of the “Input file” field. 3 Locate the folder that contains the address book converter file (*.abc). Select “ABC (Address Book Converter) (*.abc)” in the “Files of type” drop down box, select the file, and click [Open].
4 Select the model name that the selected file is originally created from in the “Machine Type” drop down box. 5 Click [Browse] at the next of the “Output File” field. 6 Locate the folder where you want to save a converted file. Select “TBF (Restore) (*.tbf)” in the “Save as type” drop down box and click [Save]. Do not specify “CSV (Comma Separated Values) (*.csv)” in the “Save as type” drop down box. The address book converter file cannot convert to a CSV file.
4 USING ADDRESS BOOK 7 Click [Convert]. It starts converting a file. 8 Click [OK]. The file is converted and saved in the selected folder. After you convert the file, you can restore or import the address book into the equipment using the restore or import function of the TopAccess. For instructions on how to restore or import the address book, refer to the Setup Guide for Printing Functions. Converting from a CSV file 1 Click the [Tools] menu and select [Converting].
2 Click [Browse] at the next of the “Input file” field. 3 Locate the folder that contains the CSV file. Select “CSV (Comma Separated Values) (*.csv)” in the “Files of type” drop down box, select the file, and click [Open]. 4 Select the model name that the selected file is originally created from in the “Machine Type” drop down box. 5 Click [Browse] at the next of the “Output File” field.
4 USING ADDRESS BOOK 6 Locate the folder where you want to save a converted file. Select “CSV (Comma Separated Values) (*.csv)” in the “Save as type” drop down box, enter the file name in the “File name” field, and click [Save]. Do not specify “TBF (Restore) (*.tbf)” in the “Save as type” drop down box. The CSV file cannot convert to a Restore file. 7 Click [Convert]. It starts converting a file. 8 Click [OK]. The file is converted and saved in the selected folder.
APPENDIX 5. This section shows the cover sheet samples. Cover Sheet Samples ...........................................................................................112 Standard cover page ....................................................................................................................... 112 Business cover page....................................................................................................................... 113 Professional cover page............................
5 APPENDIX Cover Sheet Samples Standard cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
Business cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
5 APPENDIX Professional cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
INDEX A F About TOSHIBA e-STUDIO Address Book .... 66 Account Name ............................................ 78 Add - Contact ............................................. 68 Add - Group ............................................... 68 Address Book Viewer .................................. 61 Advanced ................................................... 71 Fax ..................................................... 90, 94 Fax Number ................................. 47, 81, 102 Faxing .................
O One Touch ID .......................................90, 94 Orientation ................................................. 53 Overseas Calls ........................................... 95 Owner ....................................................... 96 P Paper Size ................................................. 53 Password ...................................... 78, 95, 96 Paste ............................................ 65, 68, 92 Person ........................................ 47, 81, 102 Personal ..
DP-1650/2040 OME06004300
MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2006 TOSHIBA TEC CORPORATION All rights reserved R060120B0700-TTEC VerB 2006-03
