MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide
SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.
ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED.
TRADEMARKS AND COPYRIGHT Trademarks y y y y y y y y y y y y y The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System. The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Vista is Microsoft Windows Vista Operating System.
Preface Thank you for purchasing e-STUDIO452 Series or e-STUDIO282 Series Multifunctional Digital Systems. This guide provides instructions on how to scan the originals using the equipment. Read this guide before scanning on your e-STUDIO452 Series or e-STUDIO282 Series. Keep this guide within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions. About This Guide This manual describes how to scan the originals using the equipment.
Operator’s Manual Basic Functions This Operator’s Manual Basic Functions describes how to use the basic functions of this equipment mainly focusing on the copying function. Also this manual contains safety precautions for users to be observed. Be sure to read it first carefully. User Functions Guide This User Functions Guide describes the functions and settings under the [USER FUNCTIONS] button on the control panel of this equipment.
Network Administration Guide This Network Administration Guide explains the guidelines for setting up network servers to provide various network services, and troubleshooting for network administrators. Printing Guide This Printing Guide explains how to install the client software for printing from Microsoft Windows, Apple Mac OS, and UNIX computers, and print to the equipment. Scanning Guide This Scanning Guide explains how to operate the scanning function of this equipment.
User Management Guide This User Management Guide describes how to manage this equipment using the functions of “Department Management”, “User Management Setting” and “User Authentication for Scan to E-mail”. e-BRIDGE Viewer The e-BRIDGE Viewer provides the functions to view and find the documents in e-Filing boxes on the TOSHIBA e-STUDIO MULTIFUNCTIONAL DIGITAL SYSTEMS from a client computer via TCP/IP network, and also it can view and find the files in your computer.
Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
TABLE OF CONTENTS SOFTWARE LICENSE AGREEMENT ..........................................................3 TRADEMARKS AND COPYRIGHT ...............................................................5 Preface...........................................................................................................6 About This Guide.......................................................................................6 Conventions ....................................................................................
Chapter 5 Using Template Scanning Using Template.......................................................................... 70 Registering Scan Template ....................................................................... 78 Chapter 6 Copy & File How to Perform Copy & File ......................................................................88 Chapter 7 Internet Fax About Internet Fax......................................................................................
Chapter 9 Web Service SCAN Preparing “Web Service Scan” ...............................................................136 Planning and preparation ......................................................................136 Installing a Driver...................................................................................136 How to Perform Web Service Scan Operations.....................................137 INDEX .............................................................................................
TABLE OF CONTENTS
Overview 1. This section describes the overview of the scan functions. About Scan Features ..............................................................................................16 About Scan Mode..............................................................................................................................16 How to Perform Scan Operations..........................................................................18 Confirming the Scan Job Status.......................................
1 Overview About Scan Features This section describes about the scan features. About Scan Mode If the scanning function is used, originals set on the Automatic Document Feeder or on the original glass can easily be scanned as image data. This equipment can save scanned images into e-Filing or shared folder in the equipment. This equipment also can send scanned images to email addresses. The scanning function is available only when the Scanner Kit or Printer/Scanner Kit is installed.
Scan to File Mode Scan to File mode allows users to save scanned images as PDF, XPS or TIFF files either the shared folder in the equipment, or network folder in another computer. Users can use saved files by copying them from the folder where users save the scanned images. In the shared folder in the equipment, up to 5 GB of data can be stored. The available size is displayed in the Device tab page in TopAccess. Delete the files in the shared folder when they are no longer needed.
1 Overview How to Perform Scan Operations Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation. The following procedures describe about the basic instructions on how to perform the scan operations. P.18 “Scanning Procedure for Single Agent” P.20 “Scanning Procedure for Dual Agents” y Users can use a template to perform a scan operation as well. For more information about a template, see the following section. P.
3 Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader. [SCAN TO FILE] — Press this to save the scanned images into the shared folder in the equipment or network folder as files.
1 Overview 5 Press the [SCAN!] button. 6 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
2 Press the [SCAN] button on the control panel to enter the scan menu. y The basic scan menu is displayed. 3 Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.
1 Overview 4 Set the scanning conditions using the buttons on the touch panel and digital keys, and press the [ENTER] button to save the settings. y The above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode. P.27 “Scan to e-Filing” P.37 “Scan to File” P.49 “Scan to E-mail” P.
6 Press the [SCAN!] button. 7 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
1 Overview Confirming the Scan Job Status SCAN JOB displays the status of a job and enables the deletion of job. 4 jobs are listed on each screen. The jobs for 250 pages (1,000 jobs) can be displayed. Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page. To display the scan job status screen, press the [JOB STATUS] button on the control panel and press the [SCAN] button.
Confirming the Scan Log SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results. To display the scan log screen, press the [JOB STATUS] button on the control panel and press the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing the [SCAN] button on the log menu, the scanning status of the following items is displayed.
Scan to e-Filing 2. This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in e-Filing. How to Perform Scan to e-Filing ...........................................................................28 How to Use Scanned Data Stored in e-Filing .......................................................35 Using Scanned Data in e-Filing from Touch Panel Display...............................................................
2 Scan to e-Filing How to Perform Scan to e-Filing In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200 pages per 1 job. In the e-Filing boxes, up to 5 GB of data can be stored. After storing the original data, you can print it at any time from the touch panel. Also you can manage stored documents using the e-Filing web utility.
2 Press the [SCAN] button on the control panel to enter the scan menu. y The basic scan menu is displayed. 3 Press the [SCAN TO E-FILING] button. y The SCAN TO E-FILING screen is displayed. 4 Press the [BOX/FOLDER] button. y The box list screen is displayed.
2 Scan to e-Filing 5 Select the box in which you want to store the data and press the [ENTER] button. y Select either the “Public Box” button or desired user box button. y If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen. You can also select the user box by entering the box number using the digital key. If the user box that you want to store the data has not been registered, you must register the user box first.
7 When you want to store the original(s) in an existing folder, select the folder and press the [OPEN FOLDER] button to display the list in the folder, and then press the [ENTER] button. If you want to store the original(s) in the selected box, press the [ENTER] button. y The screen returns to the SCAN TO E-FILING screen. 8 Press the [DOCUMENT NAME] button if you want rename the document name of the scanned data. y The letter entry screen is displayed.
2 Scan to e-Filing 10 Specify the following items as you require, and press the [Next] button. y SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree. y ROTATION [0 degree] — Press this not to rotate the scanned image.
y EXPOSURE Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. 12 Press the [ENTER] button. y The screen returns to the basic scan menu. 13 Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO FILE] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.38 “How to Perform Scan to File” P.
2 Scan to e-Filing 14 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
How to Use Scanned Data Stored in e-Filing Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility. Using Scanned Data in e-Filing from Touch Panel Display The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For instructions on how to print or delete scanned data in e-Filing from the touch panel, see Operator’s Manual for Basic Function or e-Filing Guide.
Scan to File 3. This section describes the instructions on how to perform Scan to File and how to use the stored files. How to Perform Scan to File ..................................................................................38 How to Use Scanned Data Stored as Files ...........................................................47 When Scanned Data Is Stored in MFP LOCAL.................................................................................47 When Scanned Data Is Stored in REMOTE 1 or 2 .....
3 Scan to File How to Perform Scan to File In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share folder of the hard disk in the equipment, or the specified PC. You can scan up to 2000 pages per 1 job. You can access the data stored in the Share folder directly from the client PC via network. In the shared folder in the equipment, up to 4 GB of data can be stored. y Up to 999 files can be stored in the shared folder in the equipment.
4 Press the [FILE NAME] button if you want rename the document name of the scanned data. y The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. When you want to add the date and time in the file name, press the button.
3 Scan to File 7 If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP, SMB, NetWare IPX, or NetWare IP. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require. Then press the [ENTER] button. y [SERVER NAME] Press this to enter the IP address of the FTP server.
When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the [ENTER] button. y [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. y [LOGIN USER NAME] Press this to enter the user name to access the network folder if required. y [PASSWORD] Press this to enter the password to access the network folder if required. When you press each button, the letter entry screen is displayed.
3 Scan to File y [NETWORK PATH] Press this to enter the folder path to the folder where you want to store the data in the NetWare file server. For example, if you want to store the data into “sys\scan” folder in the NetWare file server, enter “\sys\scan” here. y [LOGIN USER NAME] Press this to enter the user name to login the NetWare file server if required. y [PASSWORD] Press this to enter the password to login the NetWare file server if required.
A screen for setting Encrypt PDF will appear when the [ON] button in the “SECURITY” field is pressed. Set the items below as required. When the setting is completed, press the [ENTER] button. y Encrypt PDF [USER PASSWORD] — Press this to enter a password for opening encrypted PDF files. [MASTER PASSWORD] — Press this to enter a password for changing Encrypt PDF setting. yThe user password is set “12345” at our factory. Ask the administrator for resetting master password.
3 Scan to File 9 Specify the following items as you require, and press the [Next] button. y SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree. y ROTATION [0 degree] — Press this not to rotate the scanned image.
y EXPOSURE Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. 11 Press the [ENTER] button. y The screen returns to the basic scan menu. 12 Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.28 “How to Perform Scan to e-Filing” P.
3 Scan to File 13 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
How to Use Scanned Data Stored as Files You can access scanned data files stored in the shared folder of this equipment or the Network folder by using Windows Explorer of Windows computers or the Finder function of Macintosh computers whose versions are Macintosh OS X 10.3.x or later. When Scanned Data Is Stored in MFP LOCAL When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the shared folder, whose name is “FILE_SHARE”, in the equipment.
Scan to E-mail 4. This section describes the instructions on how to perform Scan to E-mail. How to Perform Scan to E-mail .............................................................................50 Specifying Destinations .....................................................................................................................
4 Scan to E-mail How to Perform Scan to E-mail In this function, the scanned data can be sent to the specified E-mail address as an attached file. To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network administrator. The SCAN TO E-MAIL function is available only when the Scanner Kit or Printer/Scanner Kit is installed. Scanning Procedure for Scan to E-mail 1 Place the original(s). 2 Press the [SCAN] button on the control panel to enter the scan menu.
4 When the AUTHENTICATION screen is displayed, enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. This screen is displayed only when the User Authentication for Scan to E-mail is enabled.
4 Scan to E-mail 6 Press the [SUBJECT], [BODY], and [FILE NAME] buttons to enter each item. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. yWhen you want to add the date and time in the file name, press the button. The number to indicate the date and time that the job is performed is added to the file name displayed in the [FILE NAME] field.
A screen for setting Encrypt PDF will appear when the [ON] button in the “SECURITY” field is pressed. Set the items below as required. When the setting is completed, press the [ENTER] button. y Encrypt PDF [USER PASSWORD] — Press this to enter a password for opening encrypted PDF files. [MASTER PASSWORD] — Press this to enter a password for changing Encrypt PDF setting. yThe user password is set “12345” at our factory. Ask the administrator for resetting master password.
4 Scan to E-mail 8 Specify the following items as you require and click the [EDIT] button. y FRAGMENT MESSAGE SIZE Select the size of the message fragmentation. If the size of attached file exceeds the selected size, this equipment divides the data into some small blocks. y [FROM ADDRESS] Press this button to edit the From Address for E-mail. When the administrator enable the User Authentication for Scan to E-mail and set that From Address cannot be edited, you cannot edit the From Address.
y ORIGINAL MODE [TEXT] — Press this when scanning the originals that contain text. [TEXT/PHOTO] — Press this when scanning originals that contain text and photos. [PHOTO] — Press this when scanning originals that contain photos printed on photographic paper. y RESOLUTION [600] — Press this when scanning originals in 600 dpi. [400] — Press this when scanning originals in 400 dpi. [300] — Press this when scanning originals in 300 dpi. [200] — Press this when scanning originals in 200 dpi.
4 Scan to E-mail 12 Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO FILE] button to set the scanning conditions. P.28 “How to Perform Scan to e-Filing” P.38 “How to Perform Scan to File” 13 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.
P.64 “Searching with ID number of a group” P.66 “Searching with group name” Entering an E-mail address manually 1 Press the [E-MAIL ADDRESS] button. y The letter entry screen is displayed. 2 Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry. 3 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.
4 Scan to E-mail Selecting from address book 1 Press the contacts that you want to send. y The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button. 2 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.
2 Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. y The ADDRESS BOOK screen that contains the contact of the specified ID is displayed. 3 Press the contact that you want to send, and press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.
4 Scan to E-mail 2 Press the buttons to enter the search strings that you want to specify, and then press the [SEARCH] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items. If the [DIR SERVICE] button is displayed as a selected button, this equipment will search for contacts in the LDAP server.
4 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4 Scan to E-mail 2 Press the [DIR SERVICE] button. y The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service. 3 Select the directory service name that you want to search from, and press the [ENTER] button. y The screen returns to the ADDRESS SEARCH screen. 4 Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button.
5 Press the contact that you want to send, and press the [ENTER] button. y The screen returns to the ADDRESS BOOK screen. 6 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4 Scan to E-mail 2 Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. yYou can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.
3 Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. y The GROUP screen that contains the group of the specified ID is displayed. 4 Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. yYou can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
4 Scan to E-mail Searching with group name 1 Press the [GROUP] button. y The GROUP screen is displayed. 2 Press the [SEARCH GROUP] button. y The KNOWN ID screen is displayed. 3 Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. y When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
4 Press the group buttons that you want to select as the destination, and press the [ENTER] button. y The screen returns to the GROUP screen. 5 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. yYou can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.
4 Scan to E-mail 1 Press the [DESTINATION] button. y The DESTINATION screen is displayed. 2 68 You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.
Using Template 5. This section describes the instructions on how to use scan templates. Scanning Using Template ......................................................................................70 Registering Scan Template ....................................................................................
5 Using Template Scanning Using Template Users can also use a template to operate scanning on this equipment. It enables users to register templates for scanning operations. After registering a template, users can operate the desired scanning operation quickly without setting the scanning conditions. Before scanning using a template, users must register a template for scan operations. For instructions on how to register a template, see the following section. P.
3 Press the template group button that contains the template that you want to recall. y When you press a [PUBLIC TEMPLATE GROUP] button or user template group button with no password set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 5. y If a password has been set for the selected user template group, the password input screen is displayed. If the password input screen is displayed, continue to the next step.
5 Using Template 5 Press the template button that you want to recall. y If you select a template with the automatic start function enabled (the icon is displayed in the lower left corner of the button) and a password is not set, the scanning operation is automatically started. If a password is set for the template, you must enter the password. In that case, continue to the next step. y If you select a template with the automatic start function disabled, the basic scan menu is displayed.
8 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on the glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button while scanning the originals. y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
5 Using Template 3 Press the [SCAN TO E-MAIL] button. y The AUTHENTICATION screen is displayed. 4 Enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 5 Press the [TEMPLATE] button on the control panel to enter the template menu.
6 Press the template group button that contains the template that you want to recall. y When you press a [PUBLIC TEMPLATE GROUP] button or user template group button with no password set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 8. y If a password has been set for the selected user template group, the password input screen is displayed. If the password input screen is displayed, continue to the next step.
5 Using Template 8 Press the Scan to E-mail template button that you want to recall. y If you select a template with the automatic start function enabled (the icon is displayed in the lower left corner of the button), the scanning operation is automatically started. In that case, finish the operation. y If you select a template with the automatic start function disabled, the basic scan menu is displayed. In that case, continue the operation. 9 Press the [SCAN!] button.
10 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on the glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button while scanning the originals. y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
5 Using Template Registering Scan Template To recall a template, you need to first register the setting combination as a template. This procedure enables users to register templates for scanning operations. The template is registered either in the “PUBLIC TEMPLATE GROUP” or “USER GROUP” depending on your purpose. y PUBLIC TEMPLATE GROUP Anyone can use the template when the setting combination of the functions frequently used throughout the company or organization have been registered in this group.
2 Press the buttons of the agent and set the scanning conditions. y For instructions on how to set each scan agent, see the instructions for each scan mode. P.28 “How to Perform Scan to e-Filing” P.38 “How to Perform Scan to File” P.50 “How to Perform Scan to E-mail” Do not press the [SCAN!] button at this time. 3 Press the [TEMPLATE] button on the control panel to enter the template menu. y The screen to select a template group is displayed. 4 Press the [REGISTRATION] button.
5 Using Template 5 Select the “PUBLIC TEMPLATE GROUP” button, and press the [ENTER] button. y The ADMINISTRATOR PASSWORD screen is displayed. 6 Press the [PASSWORD] button. y The letter entry screen is displayed. 7 Enter the administrator password using the keyboard and the digital keys, and press the [ENTER] button. y The screen to select a template is displayed.
8 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. 9 Specify the following items as you require and press the [SAVE] button. y [NAME 1] Press this to enter the name that appears in the first line on the button. y [NAME 2] Press this to enter the name that appears in the second line on the button. y [USER NAME] Press this to enter the user name of the template.
5 Using Template 10 Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu. Registering a scan template in a user template group 1 Press the [SCAN] button on the control panel to enter the scan menu. y The basic scan menu is displayed. 2 Press the buttons of the agent and set the scanning conditions. y For instructions on how to set each scan agent, see the instructions for each scan mode. P.28 “How to Perform Scan to e-Filing” P.
3 Press the [TEMPLATE] button on the control panel to enter the template menu. y The screen to select a template group is displayed. 4 Press the [REGISTRATION] button. 5 Select the user template group name where you want to register a new template, and press the [ENTER] button. y When you press the user template group button with no password set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 7.
5 Using Template 6 If the password entry screen displayed, enter the password for the selected user template group using digital keys, and press the [ENTER] button. y The screen to select a template is displayed. 7 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. 8 Specify the following items as you require and press the [SAVE] button.
y [PASSWORD] Press this to enter the 5-digit password of the template. If the password is set, users must enter the password to apply the selected template. y AUTOMATIC START Select whether the automatic start function is enabled or disabled. If the automatic start function is enabled, the operation will start automatically when user selects the template button. The icon will be displayed in the lower left corner of the template button if this function is enabled.
Copy & File 6. This section describes the instructions on how to perform Copy & File. How to Perform Copy & File ..................................................................................
6 Copy & File How to Perform Copy & File In this COPY & FILE function, the copied original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can access the data stored in the Share folder directly from the client PC via network. y The scanned images by Copy & File are stored as black images. y The network administrator has to make settings for storing the original data to the PCs. For details, see Network Administration Guide.
3 Press the [COPY & FILE] button. y The SAVE AS FILE screen is displayed. 4 Press the [FILE NAME] button if you want rename the document name of the scanned data. y The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 5 If you want to store the scanned data in the shared folder of the equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button).
6 Copy & File 7 If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP, SMB, NetWare IPX, or NetWare IP. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require. Then press the [ENTER] button. y [SERVER NAME] Press this to enter the IP address of the FTP server.
When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the [ENTER] button. y [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. y [LOGIN USER NAME] Press this to enter the user name to access the network folder if required. y [PASSWORD] Press this to enter the password to access the network folder if required. When you press each button, the letter entry screen is displayed.
6 Copy & File y [NETWORK PATH] Press this to enter the folder path to the folder where you want to store the data in the NetWare file server. For example, if you want to store the data into “sys\scan” folder in the NetWare file server, enter “\sys\scan” here. y [LOGIN USER NAME] Press this to enter the user name to login the NetWare file server if required. y [PASSWORD] Press this to enter the password to login the NetWare file server if required.
9 10 Press the [START] button. If the “NEXT ORIGINAL?” message is displayed, place another original on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying. y When the original is set on the Automatic Document Feeder , this screen is not displayed.
Internet Fax 7. This section describes about the Internet Fax functions. About Internet Fax ..................................................................................................96 Precaution for Internet Transmission ................................................................................................96 Internet Fax Transmission Overview.................................................................................................96 How to Perform Internet Fax..................
7 Internet Fax About Internet Fax You can perform the Internet Fax function that provides the ability to transmit a scanned original as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication cost can be reduced. In this function, an E-mail address is specified in place of a phone number to transmit a scanned original to the Internet Fax equipment or the client computers.
y Internet Fax to Internet Fax The equipment can send a document to another Internet Fax equipment through the Internet or Intranet. The document is sent as an E-mail. Internet Intranet E-mail Server E-mail Server E-mail Transmission LAN y Internet Fax to/from Client Computers The equipment can send a document as an E-mail to client computers through the Internet or Intranet. The client computers can send an E-mail to the equipment as well.
7 Internet Fax How to Perform Internet Fax Using this function, scanned data can be sent to the specified E-mail address as an attached file as with the Scan to E-mail function. However, the Internet Fax function allows sending originals as TIFF-FX (Profile S) files, which are usable by any Internet Fax compatible devices To use Internet Fax, the configuration of the equipment needs to be set by the network administrator.
3 Specify the following items as you require and press the [Next] button. y RESOLUTION Select the resolution before you scan the original to be sent. When sending to an Internet Fax destination only, [FINE] resolution will be applied even if you select [U-FINE]. y MODE Set the image quality mode before you scan the original to be sent. [TEXT] — Press this when scanning the originals that contain text. [TEXT/PHOTO] — Press this when scanning originals that contain text and photos.
7 Internet Fax 4 Specify the following items as you require and press the [ENTER] button. y [SUBJECT] Press this to enter the subject of the Internet Fax to be sent. y [BODY] Press this to enter the body message of the Internet Fax to be sent. yWhen you press the [SUBJECT] or [BODY] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. yThe administrator can change the body message from TopAccess.
7 If the “To continue, place document on glass. And press [START]” message is displayed, place another original on glass and press [START] button to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder , this screen is not displayed. y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
7 Internet Fax 2 Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry. y The screen returns to the address menu. 3 Press the [MULTI] button and then press the [E-MAIL ADDRESS] button if you want to specify another E-mail address manually. y If you press the [MULTI] button, the entered E-mail address is saved as the destination and you can enter another E-mail address using the [E-MAIL ADDRESS] button.
Selecting from address book 1 Press the [E-MAIL] button of the contacts that you want to send. y The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button. yYou can specify other E-mail addresses as you require. yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
7 Internet Fax 2 Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. y The ADDRESS BOOK screen that contains the contact of the specified ID is displayed. 3 Press the [E-MAIL] button of the contact that you want to send. yYou can specify other E-mail addresses as you require. yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
2 Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items. If the [DIR SERVICE] button is displayed as a selected button, this equipment will search for contacts in the LDAP server.
7 Internet Fax Searching with search strings from LDAP server To search contacts in the LDAP server, the directory service must be registered using TopAccess by the network administrator. 1 Press the [SEARCH ADDRESS] button. y The ADDRESS SEARCH screen is displayed. 2 Press the [DIR SERVICE] button. y The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service.
4 Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items. 5 Press the [E-MAIL] button of the contact that you want to send, and press the [ENTER] button. y The screen returns to the ADDRESS BOOK screen.
7 Internet Fax Selecting from groups 1 Press the [GROUP] button. y The GROUP screen is displayed. 2 Press the group buttons that you want to select as the destination. yYou can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. yYou can specify other E-mail addresses as you require. yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
2 Press the [KNOWN ID] button. y The KNOWN ID screen is displayed. 3 Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. y The GROUP screen that contains the group of the specified ID is displayed. 4 Press the group buttons that you want to select as the destination. yYou can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. yYou can specify other E-mail addresses as you require.
7 Internet Fax Searching with group name 1 Press the [GROUP] button. y The GROUP screen is displayed. 2 Press the [SEARCH GROUP] button. y The KNOWN ID screen is displayed. 3 Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. y When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
4 Press the group buttons that you want to select as the destination, and press the [ENTER] button. y The screen returns to the GROUP screen. y You can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
7 Internet Fax 2 You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button. Advanced Function The following advanced function can be used. y 2-sided original TX: 2-sided originals can be sent using the Automatic Document Feeder . y Priority TX: You can send originals prior to the reserved transmissions.
2 Select the original type either the [BOOK] or [TABLET] button, and then press the [ENTER] button. y The screen returns to the advanced menu. 3 Press the [ADDRESS] button to return to the address menu. Priority Transmission Priority TX allows you to execute a transmission prior to the other reserved transmissions. y You can use 'Direct Entry' and 'Address Dialing' to specify the recipients. y Priority TX can be performed only for 1 transmission.
7 Internet Fax 3 114 Press the [ADDRESS] button to return to the address menu.
Receiving Internet Fax The equipment accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment will automatically retrieve and print out the E-mail. When the [CHECK E-MAIL] button in the [USER] menu in the [USER FUNCTIONS] screen is pressed, the equipment manually accesses the E-mail server to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment receives and prints out the Email.
7 Internet Fax 2 Press the [USER] button, and then press the [CHECK E-MAIL]. y Checking whether any E-mail has been delivered starts. 3 116 Checking completes. y If the Internet Fax is received, “RECEIVING E-mail” appears on the screen upper right. Next, “NEW E-mail RECEIVED” appears for 2 seconds. Then, printing the Internet Fax starts. y If no Internet Fax is received, “CURRENTLY NO E-mail” appears on the screen upper right for 2 seconds.
Remote Scan 8. This section describes about Remote Scan using the Remote Scan driver. Installing Remote Scan Driver .............................................................................118 Planning for Installation................................................................................................................... 118 Installing the Remote Scan Driver...................................................................................................
8 Remote Scan Installing Remote Scan Driver This section describes how to install the Remote Scan driver. Planning for Installation This equipment provides a Remote Scan driver that allows users to operate scanning remotely from a Windows computer and import the scanned images into a TWAIN-compliant application.
You must log into Windows as a user who has the “Administrators” or “Power Users” privilege, when using Windows 2000, Windows XP, or Windows Server 2003. 1 Insert the Client Utilities CD-ROM into the CD-ROM drive. 2 Select your language and click [OK]. y The installer automatically starts and the Choose Setup Language dialog box appears. When the installer does not automatically start, double-click “Setup.exe” in the Client Utilities CD-ROM. y The License Agreement screen is displayed.
8 Remote Scan 5 Check “TOSHIBA e-STUDIO Remote Scan driver”. There are also Printing software, Network Fax software, and e-Filing software in the list. For more information about these software, please see the Printing Guide, Network Fax Guide, and e-Filing Guide. 6 Click [Next]. y The Choose Destination Location screen is displayed. When you select the printer drivers or N/W-Fax driver, the Select Port dialog box appears. In that case, see the Printing Guide or Network Fax Guide for the instruction.
8 Click [Next]. y If you want to change the program folder, rename the folder in the “Program Folder” field. The Starting Copying Files screen is displayed. 9 Click [Finish]. y The installation is completed. The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer.
8 Remote Scan Installing Remote Scan driver from TopAccess 1 In TopAccess, click the Install Software link at the bottom of the screen. y The Install Client Software page opens. 2 Click the “Install Client1” link to download the installer file. 3 Download the installer file on your desktop by following the prompts. 4 5 Double-click the “InstallClient1.exe” file that you downloaded. y The installer starts and the InstallShield Wizard dialog box appears.
Scanning Remotely Using Remote Scan Driver You can use Remote Scan driver to import the scanned images into your TWAIN-compliant application. This software allows you to perform scanning the originals set in the equipment remotely from a client computer and acquire the image into the TWAIN-compliant application. How to Scan The Remote Scan driver can be launched from the TWAIN-compliant application. Scanning using remote scan driver 1 Place the original(s). 2 3 Run the TWAIN-compliant application.
8 Remote Scan 6 Specify the options and click [Scan]. y Scanning originals starts and images are imported into the application when scanning is completed. (The “Remote Connecting...” message is displayed while scanning the originals.) When You Are Running the First Time When you access the Remote Scan driver the first time, the TopAccessDocMon Local Discovery dialog box appears. In this case, search the equipment `in your network and configure the connection.
2 When the process is completed, found devices are listed in the list. If the process continues for a long time, it is because too many network clients are on the network. In that case, you can configure the discovery using the [Advanced] button. P.126 “Configuring Discovery Settings” 3 Select the equipment that you want to connect from the list and click [OK]. y You are connected to the selected device.
8 Remote Scan 2 Enter each item to specify the network address of the device and click [OK]. IPV4 — Select this to search for devices set with an IPv4 address. IPV6 — Select this to search for devices set with an IPv6 address. IPX Address — This is disabled because the Remote Scan driver does not support the IPX/SPX connection. Name — Enter the printer name. Location — Enter the location of the printer. You must enter “Name” and “IP Address”. 3 The entered printer is added in the list.
1) Devices Click the arrow button to display the poll-down list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the Remote Scan driver does not support the IPX/SPX connection. 3) Network - Enable TCP/IP Search Select this to search for devices connected to the TCP/IP network. This is available only when the TCP/IP protocol is installed. When this is enabled, select how it searches devices in the TCP/IP network.
8 Remote Scan Help - Help — Click this menu to display Online Help. - About — Click this menu to display the version information. 2) Page Settings/Image Settings tab You can set the various scan settings in each tab. P.128 “Page Settings Tab” P.129 “Image Settings Tab” 3) [Scan] Click this to start remote scanning and acquire the image 4) [Cancel] Click this to exit the Remote Scan driver. 5) Status Bar This displays the communication status and the IP address of the equipment to be connected.
5) Original Mode Select the original mode for scanning. - Text — Select this when scanning the originals that contain texts. - Photo — Select this when scanning originals that contain photos printed on photographic paper. - Text/Photo — Select this when scanning originals that contain texts and photos. 6) Resolution Select the resolution for scanning. Image Settings Tab In the Image Settings tab, you can set the following options. 1 2 3 1) Exposure This sets the exposure for scanning.
8 Remote Scan Adding a New Device Using Network Discovery You can add a new connection to other equipment by searching the equipment in your network. This enables you to add several devices that you can connect using the Remote Scan driver. To add a new connection, click the [Devices] menu and select [Discovery]. The TopAccessDocMon Local Discovery dialog box appears and discovers the devices in your network to add a new connection.
2 Select the name of the equipment that you want to connect to, and click [OK]. y The target device has been changed to the selected equipment.
8 Remote Scan Remote Scan Driver Errors This section describes the most common Remote Scan driver errors and provides steps to resolve the conditions. If the problem persists after you have followed all of the steps, make sure to note the name of the application you were using, what you were trying to do, and any error messages — and then contact a authorized dealer for further assistance. Please refer to the README file for Remote Scan driver about the problems that are not described here.
Cannot Acquire Document Problem Description: Cannot acquire a document using the Remote Scan driver. Corrective Action: If the equipment is not ready for the Remote Scan operation, it cannot acquire document using the Remote Scan driver. Please check the status of the equipment. When the equipment shows the following status, the Remote Scan operation cannot be performed. y When the paper jam occurs in the equipment. y When the serviceman call occurs in the equipment.
Web Service SCAN 9. This section describes how to utilize Web Service Scan. Preparing “Web Service Scan”............................................................................136 Planning and preparation ................................................................................................................136 Installing a Driver ............................................................................................................................
9 Web Service SCAN Preparing “Web Service Scan” Planning and preparation The Web Service Scan operations are performed on client computers via a network connected using the features in Windows Vista. Images scanned in this equipment can be stored in your client PC. You can store images scanned with this equipment into a client computer, or you can retrieve images from applications supporting WIA (Windows Imaging Acquisition) Scan Drier of a client computer into this equipment.
How to Perform Web Service Scan Operations Procedure for Scan 1 2 Place the original(s). y See the Operator’s Manual for Basic Functions for how to place originals. Press the [SCAN] button on the control panel to enter the scan menu. y The basic scan menu is displayed. 3 Press the [WS SCAN] button. y The WS SCAN menu is displayed. 4 Select the name of the client computer in which you want to store image data.
9 Web Service SCAN 5 Press the [SCAN!] button. y The screen for external connection is displayed. 6 The basic scan menu is displayed after the data have been stored in the client computer. y If you want to cancel the storage of the data being scanned, press the [CANCEL] button. If the screen for external connection is not displayed after your pressing the [SCAN!] button, confirm if the selected client computer is running.
INDEX Numerics I 2-SIDED SCAN ........................................ 112 Image Settings ................................. 127, 129 Internet Fax ................................................95 Internet Fax Transmission Overview ..............96 IPV4 ........................................................126 IPV6 ........................................................126 IPX Address .............................................126 A About .......................................................
S Scan ........................................................ 127 Scan Mode ................................................. 16 SCAN TO E-FILING ....................... 19, 21, 29 Scan to e-Filing mode .................................. 16 SCAN TO E-MAIL .................... 19, 21, 50, 74 Scan to E-mail mode ................................... 17 SCAN TO FILE .............................. 19, 21, 38 Scan to File mode ....................................... 17 SEARCH ADDRESS ............
DP-3540/4540 DP-2050/2340/2840 OME050115C0
MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2005 TOSHIBA TEC CORPORATION All rights reserved R05092094203-TTEC Ver03 2007-03
