MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide
©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for N/W-Fax driver. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions.
CONTENTS Preface....................................................................................................................................... 1 Chapter 1 OVERVIEW Features and Functions ........................................................................................................... 6 Chapter 2 SENDING A FAX Basic Procedure ....................................................................................................................... 8 Specifying Recipients ..................
4 CONTENTS
OVERVIEW 1. This chapter describes about the overview of the Network Fax features. Features and Functions...........................................................................................................
1 OVERVIEW Features and Functions This equipment provides the network fax feature, which simplifies and facilitates your office facsimile needs that enables you to send fax or Internet Fax digital documents directly from your desktop. y Fax transmission using the N/W-Fax driver is available only when the optional Fax unit is installed. y Please enable the SNMP setting on TopAccess to use the N/W-Fax functions.
SENDING A FAX 2. This chapter describes how to send a fax using a N/W-Fax driver. Basic Procedure ....................................................................................................................... 8 Specifying Recipients ............................................................................................................ 10 Entering recipients from the keyboard..................................................................................................................
2 SENDING A FAX Basic Procedure The basic procedure for sending a fax (Network Fax / Internet Fax) is as follows. You can use standard functions or set optional functions as well as the basic ones described in this section. For these operations, see the following section. P.19 “SETTING OPTIONS” 1 2 Start the application software and prepare a document to be sent. Select [Print] from the [File] menu in the application software.
2 SENDING A FAX 2.SENDING A FAX 5 Click [OK]. The transmission settings are determined and the N/W-Fax driver properties dialog box is closed. 6 Click [Print] in the print dialog box on the application software. A fax starts being sent. y Note that the command name to print a document (send a fax) may differ from [Print] depending on the application software. y A waiting fax job can be checked or deleted through the managing jobs function in TopAccess.
2 SENDING A FAX Specifying Recipients Up to 400 recipients can be specified in a single operation. To send a Network Fax, specify the fax number. To send an Internet Fax, specify the Email address. P.10 “Entering recipients from the keyboard” P.11 “Selecting recipients from the address book” P.13 “Selecting recipients from the address book (Search option)” P.17 “Removing recipients” To use the address book, you need to register recipients in the address book of AddressBook Viewer in advance.
2 SENDING A FAX 2.SENDING A FAX 3 Click [OK]. The recipients selected for “To” are listed. When the fax transmission is completed, the recipients are automatically removed from the “To” list. Selecting recipients from the address book Select a recipient from the address book in the AddressBook Viewer. 1 Click [Select From Address Book]. The AddressBook Viewer runs.
2 SENDING A FAX A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact, for which only an Email address is registered, cannot be displayed in the “Selected Fax”. You can select a recipient by the following operations: Selecting a contact by dragging and dropping Drag a contact in the contact list and drop it to the “Selected Fax” or “Selected Email”. Selecting a contact by double-clicking on it Double-click on a contact in the contact list.
2 SENDING A FAX 2.SENDING A FAX Selecting recipients from the address book (Search option) You can find and select a recipient from the address book in the AddressBook Viewer. 1 Click [Select From Address Book]. The AddressBook Viewer runs. 2 Select [Find] from the [Edit] menu. The [Find Contact] dialog box appears.
2 SENDING A FAX 3 Select a registered directory service in [Data Source]. To change the setting of the default address book in the [Data Source] box, select [View] - [Default Configuration] - [Data Source] and then choose an address book. 4 Display the [Person] tab and enter search strings in the following boxes. Display Name — To search display names, enter a search string here. Fax Number — To search fax numbers, enter the numbers here. Email — To search Email address, enter a search string here.
2 SENDING A FAX 2.SENDING A FAX 5 Display the [Detail Setting] tab, set the search condition, and then click [Add]. Field Select — Select an item to be searched. Condition of search string — Select a condition in the left-hand box, and then enter a search string in the righthand box. y The search condition is displayed in the “Condition list”. y To set more than one search condition, repeat this operation as many times as needed. y To delete the search conditions, select one and click [Delete].
2 SENDING A FAX 7 Drag and drop the contacts to “Selected Fax” or “Selected Email” from the list of the search results. The selected recipients are listed in “Selected Fax” or “Selected Email”. A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact, for which only an Email address is registered, cannot be displayed in the “Selected Fax”.
2 SENDING A FAX 2.SENDING A FAX 8 Click [OK]. The AddressBook Viewer is closed and the recipients selected for “To” are displayed on the list. When the fax transmission is completed, the recipients are automatically removed from the “To” list. Removing recipients You can remove a recipient from the “To” list in the N/W-Fax driver properties. 1 Select a recipient and click [Remove]. The selected recipient is removed.
SETTING OPTIONS 3. This chapter describes how to set up options for N/W-Fax driver. How To Setup.......................................................................................................................... 20 Setting Initial Values of N/W-Fax driver options ...................................................................................................20 Setting print options for each print job ...............................................................................................
3 SETTING OPTIONS How To Setup There are two ways to set the N/W-Fax driver options: One is to set the initial values of the options and the other is to set each option for each individual job. P.20 “Setting Initial Values of N/W-Fax driver options” P.
3 SETTING OPTIONS Setting up the N/W-Fax Driver Options N/W-Fax driver options are the attributes to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size. P.21 “Setting up the [Send] tab” P.22 “Setting up the [Cover Sheet] tab” P.23 “Setting up the [Sender Information] tab” P.23 “Displaying the Version Information” Setting up the [Send] tab In the [Send] tab, you can specify the recipients and how the fax will be sent.
3 SETTING OPTIONS 8) Orientation Select the orientation of your document. 9) Save as File Select this to save up to 10 GB documents in the “FILE_SHARE” folder in the equipment as well as send the document as a fax and Internet Fax. P.24 “Saving a fax as file” When the cover sheet is set, the cover sheet and the original will be stored in the “FILE_SHARE” folder. 10) File Format Select the file format of the document that will be saved.
3 SETTING OPTIONS 3.SETTING OPTIONS 6) Recipient Information Check this to have recipient information appear on the cover sheet. Select one or more of the following options to determine what information will appear in the “To:” field of the cover sheet. - Name — Check this to have the recipient name appear on the cover sheet. - Company — Check this to have the recipient company name appear on the cover sheet. - Department Name — Check this to have the recipient department name appear on the cover sheet.
3 SETTING OPTIONS Sending with Extended Fax Functionality The N/W-Fax driver allows users to perform the following features. P.24 “Saving a fax as file” P.25 “Delayed transmission” P.26 “Sending with a cover sheet” Saving a fax as file You can save a document in the “TXFAX” folder in the “FILE_SHARE” folder in this equipment as well as sending the document to fax numbers and Email addresses. 1 Display the [Send] tab and select the [Save as File] check box.
3 SETTING OPTIONS 3.SETTING OPTIONS Delayed transmission When the delayed transmission is specified, the fax is stored in the fax queue in this equipment and will be sent on the specified date and time. 1 Display the [Send] tab and select [Send Fax Later] in the [Delayed Fax] box. 2 Click [Edit]. 3 Select the date and time and click [OK]. The [Scheduled Time] dialog box appears. y You can click the Date arrow to display a calendar then allows you to select an date.
3 SETTING OPTIONS Sending with a cover sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient [To] list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information.
3 SETTING OPTIONS 3.SETTING OPTIONS 4 Enter the message to be displayed on the cover sheet in the [Message] box. You can enter up to 500 characters for the message. 5 If you want the sender information to appear on the cover sheet, select the [Sender Information] check box. If you check this, click the [Sender Information] tab and enter the sender information in the text box. You can enter up to 500 characters in the sender information text box.
3 SETTING OPTIONS 7 If you want the reference number to identify the document to appear on the cover sheet, select the [Reference Number] check box and enter the reference number in the text box. You can enter up to 20 characters for the reference number. 8 9 28 Specify the other options to send a document and click [OK]. Click [Print] to send a document to this equipment.
APPENDIX 4. This chapter shows the cover sheet samples. Cover Sheet Samples............................................................................................................. 30 Standard Cover Page ...........................................................................................................................................30 Business Cover Page ...........................................................................................................................................
4 APPENDIX Cover Sheet Samples Standard Cover Page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
4 APPENDIX 4.APPENDIX Business Cover Page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
4 APPENDIX Professional Cover Page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
INDEX A T address book ...................................................... 11, 13 AddressBook Viewer ........................................... 11, 13 To ........................................................................... 21 B Version Information ................................................... 23 Basic Procedure ..........................................................8 Business Cover Page .................................................31 V C Cover Sheet ..........................
34 INDEX
FC-5520C/6520C/6530C FC-2330C/2820C/2830C/3520C/3530C/4520C DP-2090/2520/3000/3570/4570 DP-5550/6550/7550/8550 OME080026C0
MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved R071220F0903-TTEC Ver03 2009-03