MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide
SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.
ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED.
TRADEMARKS AND COPYRIGHT Trademarks y y y y y y y y y y y y The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System. The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
Preface Thank you for purchasing e-STUDIO3510c Series Multifunctional Digital Color Systems. This guide provides instructions on how to scan the originals using the equipment. Read this guide before scanning on your e-STUDIO3510c Series. Keep this guide within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions. About This Guide This manual describes how to scan the originals using the equipment.
Color Guide This color Guide simply explains the functions such as “copy density adjustment”, “color adjustment”, “copy editing”, "image editing” and “image processing” in color. This guide also includes the basic knowledge of color.
e-Filing Guide This e-Filing Guide explains how to operate the e-Filing function using the TWAIN driver, File Downloader and e-Filing web utility. Network Fax Guide This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network.
Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
8 Preface
TABLE OF CONTENTS SOFTWARE LICENSE AGREEMENT ..........................................................1 TRADEMARKS AND COPYRIGHT ...............................................................3 Preface...........................................................................................................4 About This Guide.......................................................................................4 Conventions ....................................................................................
Chapter 5 Using Template Scanning Using Template.......................................................................... 76 Registering Scan Template ....................................................................... 84 Chapter 6 Copy & File How to Perform Copy & File ......................................................................94 Chapter 7 Internet Fax About Internet Fax....................................................................................
Overview 1. This section describes the overview of the scan functions. About Scan Features ..............................................................................................12 About Scan Mode..............................................................................................................................12 About Expansion Memories ..............................................................................................................14 About Scan Speed ......................
1 Overview About Scan Features This section describes about the scan features. About Scan Mode If the scanning function is used, originals set on the Automatic Document Feeder or on the original glass can easily be scanned as image data. Then this equipment can save scanned images into e-Filing or shared folder in the equipment. This equipment also can send scanned images to e-mail addresses. This equipment supports three scan modes, Scan to e-Filing, Scan to File or USB, and Scan to E-mail.
Scan to File or USB Mode Scan to File or USB mode allows users to save scanned images as PDF, TIFF, or JPEG files either the shared folder in the equipment, or network folder in another computer. Users can use saved files by copying them from the folder where users save the scanned images. In the shared folder in the equipment, up to 10 GB of data can be stored. The available size is displayed in the Device tab page in TopAccess. Delete the files in the shared folder when they are no longer needed.
1 Overview P.51 “Scan to E-mail” About Expansion Memories When the optional expansion main memory and page memory are installed, the following functions become available. y Slim PDF file format for up LD (A3) size originals y 600 dpi scan in gray scale, color, and auto color mode The following table describes the functions that become available when the optional main memory is installed.
Color Mode Full Color/Auto Color Resolution Scan Speed 100 dpi 150 dpi 200 dpi 300 dpi 40 page/minute 400 dpi 600 dpi 20 page/minute About Scan Features 15
1 Overview How to Perform Scan Operations Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation. The following procedures describe about the basic instructions on how to perform the scan operations. P.16 “Scanning Procedure for Single Agent” P.18 “Scanning Procedure for Dual Agents” y Users can use a template to perform a scan operation as well. For more information about a template, see the following section. P.
3 Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader. [SCAN TO FILE OR USB] — Press this to save the scanned images into the shared folder in the equipment or network folder as files.
1 Overview 5 Press the [SCAN!] button. 6 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
2 Press the [SCAN] button on the control panel to enter the scan menu. y The basic scan menu is displayed. 3 Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.
1 Overview 4 Set the scanning conditions using the buttons on the touch panel and digital keys, and press the [ENTER] button to save the settings. y The above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode. P.25 “Scan to e-Filing” P.35 “Scan to File or USB” P.
6 Press the [SCAN!] button. 7 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.
1 Overview Confirming the Scan Job Status SCAN JOB displays its status and enables to delete the job. 4 jobs are listed on each screen. The jobs for 250 pages (1,000 jobs) are available to display. Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page. To display the scan job status screen, press the [JOB STATUS] button on the control panel and press the [SCAN] button.
Confirming the Scan Log SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results. To display the scan log screen, press the [JOB STATUS] button on the control panel and press the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing the [SCAN] button on the log menu, the scanning status of the following items is displayed.
1 Overview 24 Confirming the Scan Log
Scan to e-Filing 2. This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in e-Filing. How to Perform Scan to e-Filing ...........................................................................26 How to Use Scanned Data Stored in e-Filing .......................................................34 Using Scanned Data in e-Filing from Touch Panel Display...............................................................
2 Scan to e-Filing How to Perform Scan to e-Filing In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200 pages per 1 job. In the e-Filing boxes, up to 13 GB of data can be stored. After storing the original data, you can print it at any time from the touch panel. Also you can manage stored documents using the e-Filing web utility.
3 Press the [SCAN TO E-FILING] button. y The SCAN TO E-FILING screen is displayed. 4 Press the [BOX/FOLDER] button. y The box list screen is displayed. 5 Select the box in which you want to store the data and press the [ENTER] button. y Select either the “Public Box” button or desired user box button. y If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
2 Scan to e-Filing 6 If you select a user box that a password is set, the password entry screen may be displayed. If the password entry screen is displayed, enter the password using the digital keys and press the [ENTER] button. y The list of the documents and folders for the selected box is displayed. 7 When you want to store the original(s) in an existing folder, select the folder and press the [OPEN FOLDER] button to display the list in the folder, and then press the [ENTER] button.
9 10 Press the [EDIT] button to set the scanning conditions. y The screen to set the scan conditions is displayed. Specify the following items as you require, and press the [Next] button. y SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree.
2 Scan to e-Filing y RESOLUTION [600] — Press this when scanning originals in 600 dpi. This can be set only when [BLACK] is selected in the “COLOR MODE” option. When the optional expansion memory is installed, this can be set even if other than [BLACK] is selected in the “COLOR MODE” option. [400] — Press this when scanning originals in 400 dpi. [300] — Press this when scanning originals in 300 dpi. [200] — Press this when scanning originals in 200 dpi.
y ORIGINAL SIZE Select the button of the original size, or select the [AUTO] button to automatically detects the original size. When placing the different size originals on the Automatic Document Feeder, select the [MIXED ORIGINAL SIZE] button. 12 Specify the following items as you require, and press the [Next] button. y BACKGROUND ADJUSTMENT Press light or dark buttons to specify the background for scanning manually. y CONTRAST Press light or dark buttons to specify the contrast for scanning manually.
2 Scan to e-Filing y RGB ADJUSTMENT Press [ - ] or [ + ] buttons to specify each color density for scanning manually. 14 Press the [ENTER] button. y The screen returns to the basic scan menu. 15 Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO FILE OR USB] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.36 “How to Perform Scan to File or USB” P.
16 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals. y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
2 Scan to e-Filing How to Use Scanned Data Stored in e-Filing Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility. Using Scanned Data in e-Filing from Touch Panel Display The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For instructions on how to print or delete scanned data in e-Filing from the touch panel, see Operator’s Manual for Basic Function or e-Filing Guide.
Scan to File or USB 3. This section describes the instructions on how to perform Scan to File or USB and how to use the stored files. How to Perform Scan to File or USB.....................................................................36 How to Use Scanned Data Stored as Files ...........................................................48 When Scanned Data Is Stored in MFP LOCAL.................................................................................48 When Scanned Data Is Stored in USB Media...
3 Scan to File or USB How to Perform Scan to File or USB In this SCAN TO FILE OR USB function, the scanned original data can be sent and stored to the Share folder of the hard disk in the equipment, USB media, or the specified PC. You can scan up to 1000 pages per 1 job. You can access the data stored in the Share folder directly from the client PC via network. In the shared folder in the equipment, up to 10 GB of data can be stored. y Up to 999 files can be stored in the shared folder in the equipment.
4 If you want to store the scanned data in the shared folder of the equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button). y If the [USB MEDIA] button is selected, you cannot select the [MFP LOCAL] button. When you want to set the [MFP LOCAL] as the destination, press the [USB MEDIA] button to release the selection and then press the [MFP LOCAL] button. y You can set up to two destinations for Scan to File or USB.
3 Scan to File or USB 5 If you want to store the scanned data in the USB media, connect the USB media to the equipment, press the [MFP LOCAL] button to release and then press the [USB MEDIA] button is selected (displayed as reversed button). USB Connector (Host) USB Storage device y If the USB media is not connected to the equipment, the [USB MEDIA] button cannot be selected. y This equipment has three USB connectors. All connectors can be used to store the data.
6 If you want to store the scanned data in network folder, press the [REMOTE 1] or [REMOTE 2] buttons. y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save the scanned data in specified network folder by the administrator, the button will be the reversed button when you press it. In this case, users cannot change the destination. If the remote destination needs to be changed, it can be configured in the Administration Tab of the TopAccess.
3 Scan to File or USB y [COMMAND PORT] Press this to enter the port number to be used for command. Generally “-” is entered for the command port. When “-” is entered, the port number that is set by the administrator will be used. Change this option only when you want to use another port number. When you press each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
When you want to store the data using NetWare IPX or NetWare IP, select the [NetWare IPX] or [NetWare IP] button and specify the following items as you require. Then press the [ENTER] button. y [SERVER NAME] When you select the [NetWare IPX] button, press this to enter the NetWare file server name or Tree/Context name (when NDS is available). When you select the [NetWare IP] button, press this to enter the IP address of the NetWare file server.
3 Scan to File or USB 8 Press the [FILE NAME] button if you want rename the document name of the scanned data. y The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. When you want to add the date and time in the file name, press the button. The number to indicate the date and time that the job is performed is added to the file name displayed in the [FILE NAME] field.
10 Specify the following items as you require, and press the [Next] button. y SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree. y ROTATION [0 degree] — Press this not to rotate the scanned image.
3 Scan to File or USB y COMPRESS Select the button of the compression level. The “COMPRESS” option cannot be set when [BLACK] is selected in the “COLOR MODE” option. 11 Specify the following items as you require, and press the [Next] button. y ORIGINAL MODE [TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and photos. This can be set only when [BLACK] is selected in the “COLOR MODE” option.
12 Specify the following items as you require, and press the [Next] button. y BACKGROUND ADJUSTMENT Press light or dark buttons to specify the background for scanning manually. y CONTRAST Press light or dark buttons to specify the contrast for scanning manually. The “CONTRAST” option cannot be set when [BLACK] or [GRAY SCALE] is selected in the “COLOR MODE” option. y SHARPNESS Press light or dark buttons to specify the sharpness for scanning manually.
3 Scan to File or USB 14 Press the [ENTER] button. y The screen returns to the basic scan menu. 15 Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.26 “How to Perform Scan to e-Filing” P.
16 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals. y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
3 Scan to File or USB How to Use Scanned Data Stored as Files Once the scanned data is stored in the shared folder in the equipment, or network folder that you specify, you can access the files using Windows Explorer. When Scanned Data Is Stored in MFP LOCAL When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the shared folder, whose name is “FILE_SHARE”, in the equipment. You can access to the shared folder in the equipment from the Windows computers or Mac OS X 10.2.
y “[Group No.]-[Group Name]-[Template Name]” folder — This sub folder contains the files that are stored by pressing the template button in the User Template Group. When Scanned Data Is Stored in REMOTE 1 or 2 When selecting the [REMOTE 1] or [REMOTE 2] button for the destination, the scanned data is stored in the specified network folder. You can access to the network folder using Windows Explorer to use scanned data for any uses.
3 Scan to File or USB 50 How to Use Scanned Data Stored as Files
Scan to E-mail 4. This section describes the instructions on how to perform Scan to E-mail. How to Perform Scan to E-mail .............................................................................52 Specifying Destinations .....................................................................................................................
4 Scan to E-mail How to Perform Scan to E-mail In this function, the scanned data can be sent to the specified E-mail address as an attached file. To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network administrator. Scanning Procedure for Scan to E-mail 1 Place the original(s). 2 Press the [SCAN] button on the control panel to enter the scan menu. y For instruction about placing the originals, see Operator’s Manual for Basic Function.
4 When the AUTHENTICATION screen is displayed, enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. This screen is displayed only when the User Authentication for Scan to E-mail is enabled.
4 Scan to E-mail 6 Press the [SUBJECT], [BODY], and [FILE NAME] buttons to enter each item. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. y When you want to add the date and time in the file name, press the button. The number to indicate the date and time that the job is performed is added to the file name displayed in the [FILE NAME] field.
8 Specify the following items as you require and click the [EDIT] button. y FRAGMENT MESSAGE SIZE Select the size of the message fragmentation. If the size of attached file exceeds the selected size, this equipment divides the data into some small blocks. y [FROM ADDRESS] Press this button to edit the From Address for E-mail. When the administrator enable the User Authentication for Scan to E-mail and set that From Address cannot be edited, you cannot edit the From Address.
4 Scan to E-mail y ROTATION [0 degree] — Press this not to rotate the scanned image. [90 degree right] — Press this to rotate the scanned image 90 degree on the right. [180 degree] — Press this to rotate the scanned image 180 degree. [90 degree left] — Press this to rotate the scanned image 90 degrees on the left.
10 Specify the following items as you require, and press the [Next] button. y ORIGINAL MODE [TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and photos. This can be set only when [BLACK] is selected in the “COLOR MODE” option. [PHOTO] — Press this when scanning originals that contain photos printed on photographic paper. [PRTD IMAGE] — Press this when scanning originals as printed images.
4 Scan to E-mail y CONTRAST Press light or dark buttons to specify the contrast for scanning manually. The “CONTRAST” option cannot be set when [BLACK] or [GRAY SCALE] is selected in the “COLOR MODE” option. y SHARPNESS Press light or dark buttons to specify the sharpness for scanning manually. When [BLACK] or [GRAY SCALE] is selected in the “COLOR MODE” option, you cannot press the [Next] button. In that case, press the [ENTER] button to return the SCAN TO E-FILING screen.
14 Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO FILE OR USB] button to set the scanning conditions. P.26 “How to Perform Scan to e-Filing” P.36 “How to Perform Scan to File or USB” 15 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.
4 Scan to E-mail P.68 “Selecting from groups” P.69 “Searching with ID number of a group” P.71 “Searching with group name” Entering an E-mail address manually 1 Press the [E-MAIL ADDRESS] button. y The letter entry screen is displayed. 2 60 Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry.
3 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.72 “Confirming or removing E-mail addresses from destination” Selecting from address book 1 Press the contacts that you want to send.
4 Scan to E-mail Searching with ID number for a contact 1 Press the [KNOWN ID] button. y The KNOWN ID screen is displayed. 2 Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. y The ADDRESS BOOK screen that contains the contact of the specified ID is displayed.
3 Press the contact that you want to send, and press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4 Scan to E-mail 2 Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items. If the [DIR SERVICE] button is displayed as a selected button, this equipment will search for contacts in the LDAP server.
4 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
4 Scan to E-mail 2 Press the [DIR SERVICE] button. y The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service. 3 Select the directory service name that you want to search from, and press the [ENTER] button. y The screen returns to the ADDRESS SEARCH screen.
4 Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items. 5 Press the contact that you want to send, and press the [ENTER] button. y The screen returns to the ADDRESS BOOK screen.
4 Scan to E-mail 6 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.72 “Confirming or removing E-mail addresses from destination” Selecting from groups 1 Press the [GROUP] button. y The GROUP screen is displayed.
2 Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. y You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
4 Scan to E-mail 2 Press the [KNOWN ID] button. y The KNOWN ID screen is displayed. 3 Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. y The GROUP screen that contains the group of the specified ID is displayed. 4 Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen.
Searching with group name 1 Press the [GROUP] button. y The GROUP screen is displayed. 2 Press the [SEARCH GROUP] button. y The KNOWN ID screen is displayed. 3 Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. y When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
4 Scan to E-mail 4 Press the group buttons that you want to select as the destination, and press the [ENTER] button. y The screen returns to the GROUP screen. 5 Press the [SETTINGS] button. y The screen returns to the SCAN TO E-MAIL screen. y You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.
1 Press the [DESTINATION] button. y The DESTINATION screen is displayed. 2 You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.
4 Scan to E-mail 74 How to Perform Scan to E-mail
Using Template 5. This section describes the instructions on how to use scan templates. Scanning Using Template ......................................................................................76 Registering Scan Template ....................................................................................
5 Using Template Scanning Using Template Users can also use a template to operate scanning on this equipment. It enables users to register templates for scanning operations. Once registering a template, users can operate the scanning operation quickly without setting the scanning conditions. Before scanning using a template, users must register a template for scan operations. For instructions on how to register a template, see the following section. P.
3 Press the template group button that contains the template that you want to recall. y When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 5. y If the password has been set to the selected user template group, the password input screen is displayed. If the password input screen is displayed, continue to next step.
5 Using Template 5 Press the template button that you want to recall. y If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button) and the password is not set, the scanning operation is automatically started and finish the operation. If the password is set to the template, you must enter the password. In that case, continue to the next step.
7 Press the [SCAN!] button. If you want to change the scan conditions, press the desired agent button and set the scan conditions as you require. 8 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder, this screen is not displayed.
5 Using Template 2 Press the [SCAN] button on the control panel to enter the scan menu. y The basic scan menu is displayed. 3 Press the [SCAN TO E-MAIL] button. y The AUTHENTICATION screen is displayed. 4 Enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
5 Press the [TEMPLATE] button on the control panel to enter the template menu. y The screen to select a template group is displayed. 6 Press the template group button that contains the template that you want to recall. y When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 8.
5 Using Template 7 If the password entry screen displayed, enter the password for the selected user template group using digital keys, and press the [ENTER] button. y The screen to select a template is displayed. 8 Press the Scan to E-mail template button that you want to recall. y If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button), the scanning operation is automatically started.
10 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals. y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
5 Using Template Registering Scan Template To recall the template, you need to first register the setting combination as a template. It enables users to register templates for scanning operations. The template is registered either in “PUBLIC TEMPLATE GROUP” or “USER GROUP” depending on your purpose. y PUBLIC TEMPLATE GROUP Anyone can use the template when the setting combination of the functions frequently used throughout the company or organization have been registered in this group.
2 Press the buttons of the agent and set the scanning conditions. y For instructions on how to set each scan agent, see the instructions for each scan mode. P.26 “How to Perform Scan to e-Filing” P.36 “How to Perform Scan to File or USB” P.52 “How to Perform Scan to E-mail” Do not press the [SCAN!] button at this time. 3 Press the [TEMPLATE] button on the control panel to enter the template menu. y The screen to select a template group is displayed. 4 Press the [REGISTRATION] button.
5 Using Template 5 Select the “PUBLIC TEMPLATE GROUP” button, and press the [ENTER] button. y The ADMINISTRATOR PASSWORD screen is displayed. 6 Press the [PASSWORD] button. y The letter entry screen is displayed. 7 Enter the administrator password using the keyboard and the digital keys, and press the [ENTER] button. y The screen to select a template is displayed.
8 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. 9 Specify the following items as you require and press the [SAVE] button. y [NAME 1] Press this to enter the name that appears in the first line on the button. y [NAME 2] Press this to enter the name that appears in the second line on the button. y [USER NAME] Press this to enter the user name of the template.
5 Using Template 10 Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu. Registering a scan template in a user template group 1 Press the [SCAN] button on the control panel to enter the scan menu. y The basic scan menu is displayed.
2 Press the buttons of the agent and set the scanning conditions. y For instructions on how to set each scan agent, see the instructions for each scan mode. P.26 “How to Perform Scan to e-Filing” P.36 “How to Perform Scan to File or USB” P.52 “How to Perform Scan to E-mail” Do not press the [SCAN!] button at this time. 3 Press the [TEMPLATE] button on the control panel to enter the template menu. y The screen to select a template group is displayed. 4 Press the [REGISTRATION] button.
5 Using Template 5 Select a user template group name where you want to register a new template, and press the [ENTER] button. y When you press the user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 7. y If the password has been set to the selected user template group, the password input screen is displayed. If the password input screen is displayed, continue to next step.
7 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. 8 Specify the following items as you require and press the [SAVE] button. y [NAME 1] Press this to enter the name that appears in the first line on the button. y [NAME 2] Press this to enter the name that appears in the second line on the button. y [USER NAME] Press this to enter the user name of the template.
5 Using Template 9 92 Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu.
Copy & File 6. This section describes the instructions on how to perform Copy & File. How to Perform Copy & File ..................................................................................
6 Copy & File How to Perform Copy & File In this COPY & FILE function, the copied original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can access the data stored in the Share folder directly from the client PC via network. y The scanned images by Copy & File are stored as black images. y The network administrator has to make settings for storing the original data to the PCs. For details, see Network Administration Guide.
3 Press the [COPY & FILE] button. y The SAVE AS FILE screen is displayed. 4 Press the [FILE NAME] button if you want rename the document name of the scanned data. y The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 5 If you want to store the scanned data in the shared folder of the equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button).
6 Copy & File 7 If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP, SMB, NetWare IPX, or NetWare IP. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require. Then press the [ENTER] button. y [SERVER NAME] Press this to enter the IP address of the FTP server.
When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the [ENTER] button. y [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. y [LOGIN USER NAME] Press this to enter the user name to access the network folder if required. y [PASSWORD] Press this to enter the password to access the network folder if required. When you press each button, the letter entry screen is displayed.
6 Copy & File y [NETWORK PATH] Press this to enter the folder path to the folder where you want to store the data in the NetWare file server. For example, if you want to store the data into “sys\scan” folder in the NetWare file server, enter “\sys\scan” here. y [LOGIN USER NAME] Press this to enter the user name to login the NetWare file server if required. y [PASSWORD] Press this to enter the password to login the NetWare file server if required.
9 10 Press the [START] button. If the “NEXT ORIGINAL?” message is displayed, place another original on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying. y When the original is set on the Automatic Document Feeder, this screen is not displayed.
6 Copy & File 100 How to Perform Copy & File
Internet Fax 7. This section describes about the Internet Fax functions. About Internet Fax ................................................................................................102 Precaution for Internet Transmission ..............................................................................................102 Internet Fax Transmission Overview...............................................................................................102 How to Perform Internet Fax.....................
7 Internet Fax About Internet Fax You can perform the Internet Fax function that provides the ability to transmit a scanned original as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication cost can be reduced. In this function, an E-mail address is specified in place of a phone number to transmit a scanned original to the Internet Fax equipment or the client computers.
y Internet Fax to Internet Fax The equipment can send a document to another Internet Fax equipment through the Internet or Intranet. The document is sent as an E-mail. Internet Intranet E-mail Server E-mail Server E-mail Transmission LAN y Internet Fax to/from Client Computers The equipment can send a document as an E-mail to client computers through the Internet or Intranet. The client computers can send an E-mail to the equipment as well.
7 Internet Fax How to Perform Internet Fax In this function, the scanned data can be sent to the specified E-mail address as an attached file like Scan to E-mail function. However, the Internet Fax function allows to send originals as TIFF-FX (Profile S) file so that any Internet Fax compatible devices To use Internet Fax, the configuration of the equipment needs to be set by the network administrator. Sending Procedure for Internet Fax 104 1 Press the [FAX] button on the control panel.
3 Specify the following items as you require and press the [Next] button. y RESOLUTION Select the resolution before you scan the original to be sent. When sending Internet Fax destination only, the [FINE] resolution will be applied even if you select [U-FINE]. y MODE Set the image quality mode before you scan the original to be sent. [TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and photos.
7 Internet Fax 4 Specify the following items as you require and press the [ENTER] button. y [SUBJECT] Press this to enter the subject of the Internet Fax to be sent. y [BODY] Press this to enter the body message of the Internet Fax to be sent. When you press the [SUBJECT] or [BODY] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
7 If the “To continue, place document on glass. And press [START]” message is displayed, place another original on glass and press [START] button to scan another original, or press the [JOB FINISH] button to finish scanning. y When the original is set on the Automatic Document Feeder, this screen is not displayed. y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
7 Internet Fax 2 Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry. y The screen returns to the address menu. 3 Press the [MULTI] button and then press the [E-MAIL ADDRESS] button if you want to specify another E-mail address manually. y If you press the [MULTI] button, the entered E-mail address is saved as the destination and you can enter another E-mail address using the [E-MAIL ADDRESS] button.
Selecting from address book 1 Press the [E-MAIL] button of the contacts that you want to send. y The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button. y You can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
7 Internet Fax 2 Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. y The ADDRESS BOOK screen that contains the contact of the specified ID is displayed. 3 Press the [E-MIAL] button of the contact that you want to send. y You can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
2 Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items. If the [DIR SERVICE] button is displayed as a selected button, this equipment will search for contacts in the LDAP server.
7 Internet Fax Searching with search strings from LDAP server To search contacts in the LDAP server, the directory service must be registered using TopAccess by the network administrator. 1 Press the [SEARCH ADDRESS] button. y The ADDRESS SEARCH screen is displayed. 2 Press the [DIR SERVICE] button. y The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service.
3 Select the directory service name that you want to search from, and press the [ENTER] button. y The screen returns to the ADDRESS SEARCH screen. 4 Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button. y When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
7 Internet Fax y You can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.117 “Confirming or removing E-mail addresses from destination” Selecting from groups 1 Press the [GROUP] button. y The GROUP screen is displayed. 2 Press the group buttons that you want to select as the destination.
Searching with ID number of a group 1 Press the [GROUP] button. y The GROUP screen is displayed. 2 Press the [KNOWN ID] button. y The KNOWN ID screen is displayed. 3 Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. y The GROUP screen that contains the group of the specified ID is displayed.
7 Internet Fax 4 Press the group buttons that you want to select as the destination. y You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. y You can specify other E-mail addresses as you require. y You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.
3 Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. y When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the groups that contain the search text in the group name. 4 Press the group buttons that you want to select as the destination, and press the [ENTER] button.
7 Internet Fax 1 Press the [DESTINATION] button. y The DESTINATION screen is displayed. 2 You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button. Advanced Function The following advanced function can be used. y 2-sided original TX: 2-sided originals can be sent using the Automatic Document Feeder.
1 Press the [ADVANCED] button to display the advanced menu, and then press the [2-SIDED SCAN] button. y The 2-SIDED SCAN screen is displayed. 2 Select the original type either the [BOOK] or [TABLET] button, and then press the [ENTER] button. y The screen returns to the advanced menu. 3 Press the [ADDRESS] button to return to the address menu. Priority Transmission Priority TX allows you to execute a transmission prior to the other reserved transmissions.
7 Internet Fax 1 Press the [ADVANCED] button to display the advanced menu, and then press the [PRIORITY RESERVE] button. y The PRIORITY RESERVE screen is displayed. 2 Press the [ENTER] button. y The screen returns to the advanced menu. 3 120 Press the [ADDRESS] button to return to the address menu.
Receiving Internet Fax The equipment accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment will automatically retrieve and print out the E-mail. When the [CHECK E-MAIL] button in the [USER] menu in the [USER FUNCTIONS] screen is pressed, the equipment manually accesses the E-mail server to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment receives and prints out the Email.
7 Internet Fax 2 Press the [USER] button, and then press the [CHECK E-MAIL]. y Checking whether any E-mail has been delivered starts. 3 122 Checking completes. y If the Internet Fax is received, “RECEIVING E-mail” appears on the screen upper right. Next, “NEW E-mail RECEIVED” appears for 2 seconds. Then, printing the Internet Fax starts. y If no Internet Fax is received, “CURRENTLY NO E-mail” appears on the screen upper right for 2 seconds.
Remote Scan 8. This section describes about Remote Scan using the Remote Scan driver. Installing Remote Scan Driver .............................................................................124 Planning for Installation...................................................................................................................124 Installing the Remote Scan Driver...................................................................................................
8 Remote Scan Installing Remote Scan Driver This section describes how to install the Remote Scan driver. Planning for Installation This equipment provides the Remote Scan driver that allows users to operate scanning remotely from the Windows computer and import the scanned images into a TWAIN-compliant application.
1 Insert the Client Utilities CD-ROM into the CD-ROM drive. 2 Select your language and click [OK]. y The installer automatically starts and the Choose Setup Language dialog box appears. When the installer does not automatically start, double-click “Setup.exe” in the Client Utilities CD-ROM. y The License Agreement screen is displayed. 3 Select “I accept the terms of the license agreement” and click [Next]. y The Setup Type screen is displayed. 4 Select “Custom” and click [Next].
8 Remote Scan 5 Check “TOSHIBA e-STUDIO Remote Scan driver”. There are also Printing software, Network Fax software, and e-Filing software in the list. For more information about these software, please see the Printing Guide, Network Fax Guide, and e-Filing Guide. 6 Click [Next]. y The Choose Destination Location screen is displayed. When you select the printer drivers or N/W-Fax driver, the Select Port dialog box appears. In that case, see the Printing Guide or Network Fax Guide for the instruction.
8 Click [Next]. y If you want to change the program folder, rename the folder in the “Program Folder” field. The Starting Copying Files screen is displayed. 9 Click [Finish]. y The installation is completed. The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer.
8 Remote Scan Installing Remote Scan driver from TopAccess 1 In TopAccess, click the Install Software link at the bottom of the screen. y The Install Client Software page opens. 128 2 Click the “Install Client1” link to download the installer file. 3 Download the installer file on your desktop by following the prompts. 4 Double-click the “InstallClient1.exe” file that you downloaded. y The installer starts and the InstallShield Wizard dialog box appears.
5 Follow the installation procedure using the Client Utilities CD-ROM described in following section. P.
8 Remote Scan Scanning Remotely Using Remote Scan Driver You can use Remote Scan driver to import the scanned images into your TWAIN-compliant application. This software allows you to perform scanning the originals set in the equipment remotely from a client computer and acquire the image into the TWAIN-compliant application. How to Scan The Remote Scan driver can be launched from the TWAIN-compliant application. Scanning using remote scan driver 1 2 Run the TWAIN-compliant application.
5 Specify the options and click [Scan]. y Scanning originals starts and images are imported into the application when scanning is completed. (The “Remote Connecting...” message is displayed while scanning the originals.) When You Are Running the First Time When you access the Remote Scan driver the first time, the TopAccessDocMon Local Discovery dialog box appears. In this case, search the equipment `in your network and configure the connection.
8 Remote Scan 2 When the process is completed, found devices are listed in the list. If the process continues for a long time, it is because too many network clients are on the network. In that case, you can configure the discovery using the [Advanced] button. P.134 “Configuring Discovery Settings” 3 Select the equipment that you want to connect from the list and click [OK]. y You are connected to the selected device.
2 Enter each item to specify the network address of the device and click [OK]. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the Remote Scan driver does not support the IPX/SPX connection. Name — Enter the printer name. Location — Enter the location of the printer. You must enter “Name” and “IP Address”. 3 The entered printer is added in the list. Select the printers that you want to monitor from the list and click [OK].
8 Remote Scan — Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the poll down list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the Remote Scan driver does not support the IPX/SPX connection. 3) Network - Enable TCP/IP Search Select this to search for devices connected to the TCP/IP network. This is available only when the TCP/IP protocol is installed.
File menu: - Page Settings — Click this menu to display the Page Settings tab. - Image Settings — Click this menu to display the Image Settings tab. - Scan — Click this menu to start remote scanning and acquire the image. - Close — Click this menu to close the Remote Scan driver. Edit menu: - Reset Settings — Click this to reset the all settings to the factory defaults. Devices menu: - Discovery — Click this menu to add a new connection to this equipment in your network for the Remote Scan driver. P.
8 Remote Scan - Mixed Original Size — Select this to scan originals of the mixed sizes. - Select Original Size — Select this to set the original size manually. When this is selected, select the original size in the drop down box. 2) Single/2-Sided Scan Select whether scanning the 2-sided originals or not. This applies only when the originals are set in the Automatic Document Feeder. - Single — Select this when scanning only the front page of originals.
This cannot be set when the Remote Scan driver is connecting to the e-STUDIO451c Series, e-STUDIO452 Series, or e-STUDIO282 Series. 3) Background Adjustment This sets the contrast of background color for scanning. You can set from -4 (lowest) to 4 (highest) in units of 1 by moving the scroll bar. y You can set from -2 (lowest) to 2 (highest) in units of 1 by moving the scroll bar when the Remote Scan driver is connecting to the e-STUDIO451c Series.
8 Remote Scan Selecting the target device 1 Click the [Devices] menu and select [Select e-STUDIO]. y The Select Device dialog box appears. 2 Select the name of the equipment that you want to connect to, and click [OK]. y The target device has been changed to the selected equipment.
Remote Scan Driver Errors This chapter describes the most common Remote Scan driver errors and provides steps to resolve the conditions. If the problem persists after you have followed all of the steps, make sure to note the name of the application you were using, what you were trying to do, and any error messages — and then contact a authorized dealer for further assistance. Please refer to the README file for Remote Scan driver about the problems that are not described here.
8 Remote Scan Corrective Action: If the equipment is not ready for the Remote Scan operation, it cannot acquire document using the Remote Scan driver. Please check the status of the equipment. When the equipment shows the following status, the Remote Scan operation cannot be performed. y When the paper jam occurs in the equipment. y When the serviceman call occurs in the equipment. y When copying, scanning, faxing, or user function setting is performed in the equipment. y When any cover is open.
INDEX Numerics I 2-SIDED SCAN ........................................ 119 Image Settings ................................. 135, 136 Internet Fax ..............................................101 Internet Fax Transmission Overview ............102 IP Address ................................................133 IPX Address .............................................133 A About ....................................................... 135 Advanced .................................................
S SATURATION ............................... 31, 45, 58 Scan ........................................................ 135 Scan Mode ................................................. 12 SCAN TO E-FILING ....................... 17, 19, 27 Scan to e-Filing mode .................................. 12 SCAN TO E-MAIL .................... 17, 19, 52, 80 Scan to E-mail mode ................................... 13 SCAN TO FILE OR USB ................. 17, 19, 36 Scan to File or USB mode ............................
FC-2500C/3500C/3510C OME060020A0
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2006 TOSHIBA TEC CORPORATION All rights reserved R060120A8401-TTEC Ver01 2006-10