MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit GD-1320/GD-1260
©2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.
Preface Thank you for purchasing the Toshiba FAX Unit GD-1320/GD-1260. This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used in optimum working conditions, keep this Operator's Manual in a handy place for future reference.
Notice to Users For U.S.A. only WARNING FCC Notice: Part 15 and Part 18 This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 (e-STUDIO2050C/2550C, e-STUDIO2051C/2551C, e-STUDIO2555C/3055C/3555C/4555C/5055C, e-STUDIO2555CSE/ 3055CSE/3555CSE/4555CSE/5055CSE) of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
For Canada only NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
TOSHIBA OF CANADA LIMITED Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2 For NEW ZEALAND only “The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Before Reading This Manual How to read this manual Symbols in this manual In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.
Description of original/paper direction Paper or originals of A4, B5 or LT size can be placed either in a portrait direction or in a landscape direction. In this manual, “-R” is added to this paper size when this size of paper or original is placed in a landscape direction.
General Precautions Disclaimer notice The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION (including its employees, agents and sub-contractors) to any purchaser or user (hereafter “User”) of the e-STUDIO2050C/2550C, e-STUDIO2051C/2551C and e-STUDIO2555C/3055C/3555C/4555C/5055C, e-STUDIO2555CSE/3055CSE/3555CSE/ 4555CSE/5055CSE, including its accessories, options and bundled software (hereafter “Product”). 1.
CONTENTS Preface....................................................................................................................................... 1 Notice to Users ......................................................................................................................... 2 Before Reading This Manual ................................................................................................... 5 General Precautions......................................................................
Recovery Transmission ......................................................................................................... 74 Onramp Gateway .................................................................................................................... 75 Offramp Gateway.................................................................................................................... 76 Save as File ..................................................................................................
1. BEFORE USING FAX This chapter describes the basics of this equipment you should learn before you start using it. Description of Each Component........................................................................................... 12 Control panel ........................................................................................................................................................12 Touch panel ........................................................................................
1 BEFORE USING FAX Description of Each Component Control panel This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the Quick Start Guide. e-STUDIO2550C Series / e-STUDIO2551C Series / e-STUDIO5055C Series 1 2 3 4 5 6 12 11 10 9 8 7 1. [FAX] button Use this button to display the fax screen when you use the fax function. When you use the Internet Fax function, you also press this button.
1 BEFORE USING FAX 1.BEFORE USING FAX This lamp does not light when the equipment is in the Super Sleep mode.
1 BEFORE USING FAX Touch panel This section describes the fax screen on the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide. 1 2 3 4 5 6 1. Header area The name of the currently selected function and buttons related to the current status of this equipment are shown here. 2. Message indication area Various messages such as the status of this equipment and operating instructions are shown here. 3.
1 BEFORE USING FAX 1.BEFORE USING FAX Options This section describes the options related to the fax function. FAX Unit This unit enables the use of the fax function. 2nd Line for FAX Unit (GD-1260) This board enables the use of 2 lines for sending and receiving faxes.
1 BEFORE USING FAX Connecting Cables Be sure that the power of this equipment is turned OFF before connecting the cables. e-STUDIO2550C Series / e-STUDIO2551C Series e-STUDIO5055C Series 1 1 2 2 3 3 1. LINE2 Connect a telephone line when the 2nd Line for FAX Unit is installed. 2. LINE Connect a telephone line. 3. TEL Connect an external telephone. Do not connect this equipment and the external telephone to a telephone connector in parallel.
2. SENDING/RECEIVING A FAX This chapter describes how to send and receive a fax. Sending a Fax ......................................................................................................................... 18 Basic procedures..................................................................................................................................................18 Handling an original........................................................................................................
2 SENDING/RECEIVING A FAX Sending a Fax Basic procedures This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax. These procedures are described in the following pages. P.36 “Other transmissions” P.53 “ADVANCED FUNCTIONS” 1 Place the original(s). Check the original size and scanning range, etc.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX 4 Specify the recipient. To specify the recipient, dial the number using the digital keys on the control panel or use the address book. P.29 “Specifying the recipient” 5 To display the preview screen, press [PREVIEW]. This feature is available when the hard disk is installed in the equipment. P.37 “Displaying the preview” 6 Press [SEND]. The fax is sent or reserved. Alternatively, you can press the [START] button on the control panel.
2 SENDING/RECEIVING A FAX Redial function In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals. Batch transmission function If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Handling an original Originals that can be sent This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder).
2 SENDING/RECEIVING A FAX Placing the original(s) on the original glass This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass. Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force. Breaking the glass could injure you. 1 Raise the Original Cover or RADF (Reversing Automatic Document Feeder), and place the original with its face down on the glass.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Placing the original(s) on the RADF This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent. 1 After aligning the originals, place them with their face up and slide the guides to rest against the edges of the originals. Regardless of their sizes, originals are acceptable up to 100 sheets (35 to 80 g/m2 (9.
2 SENDING/RECEIVING A FAX Sending different width originals To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows. A/B format: A3, A4, B4, B5, A4-R, FOLIO North American format: LD, LT, COMP, LG, LT-R To send different width originals, you need to enable “DIFFERENT WIDTH” as a transmission condition. P.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Setting the transmission conditions You can set the fax transmission conditions. The transmission conditions are only applied to the current transmission. They return to the default settings after the transmission. Each default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable. P.
2 SENDING/RECEIVING A FAX RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and fine illustrations. U-FINE: This is suitable for an original with ultra-fine illustrations. If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent to the recipient.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX ECM Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts that have been affected.
2 SENDING/RECEIVING A FAX Changing the settings for each page You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page. 1 Specify the recipients and press [SEND] to start scanning a document. When the scanning of the original is completed, the confirmation screen for the next original is displayed. Press [OPTION]. The illustration above shows the original placed on the original glass.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Specifying the recipient There are various ways to specify the recipient, such as Direct entry with the control panel and Address book entry. To use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the operation, refer to the MFP Management Guide or TopAccess Guide. Direct entry with digital keys You can specify the recipient by entering its fax number on the control panel.
2 SENDING/RECEIVING A FAX 3 Confirm the fax number displayed on the fax screen. To delete each entered value, press [BACK SPACE]. To delete all the entered values at once, press the [CLEAR] button on the control panel. In the memory transmission mode, you can specify multiple recipients to send the same document at once. Press [MULTI], and enter the recipient’s fax number. Repeat this operation until all the recipients are specified.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Group entry In the address book, you can specify the group to which you want to send a fax. 1 Press [GROUP] tab to display the list of the groups, and then press the group name. Press or to switch the pages. To cancel the selected group, press it again. To confirm the addresses registered in that group, press [CONTENTS]. In the memory transmission mode, you can specify multiple groups to send the same document at once.
2 SENDING/RECEIVING A FAX 2 Key in the desired ID number (1 to 1000) using the digital keys on the control panel, and then press [OK]. The ID number is the one shown in the destination name box. The number ranges from 001 to 1000. 3 The page including the entered ID number is displayed. Press the FAX icon ( ). Press or to switch the pages. Alternatively, you can select the recipient by pressing the address name box.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Searching for the recipient's fax number You can search for the recipient's fax number from the address book and LDAP server. To search for the recipient's fax number from the LDAP (Lightweight Directory Access Protocol) server, the name of the LDAP server to be connected is required to be registered to this equipment in advance. For details of the LDAP server, ask your network administrator. 1 Press [SEARCH].
2 SENDING/RECEIVING A FAX Selecting the LDAP server To search for the recipient's fax number in the LDAP server, press the pull-down menu in the recipient search menu. The list of the LDAP servers is displayed. Press the LDAP server name you want to search, and then press [OK]. 3 The search result is displayed. Press the desired FAX icon ( ), and then press [OK]. Press or to switch the pages. Pressing or allows you to skip 5 pages.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Confirming the recipients You can confirm the recipients which you specified or delete unnecessary recipients. 1 Press [DESTINATION]. 2 The recipient list screen is displayed. Select the recipient you want to delete, and then press [DELETE]. Press or to switch the pages. Press [CLOSE] to return to the previous screen.
2 SENDING/RECEIVING A FAX Other transmissions On-hook transmission In this mode, you can dial and perform direct fax transmission without picking up the handset of the external telephone. On-hook Transmission is available when on the upper right of the screen is OFF. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press [MONITOR]. P.21 “Handling an original” P.18 “Basic procedures” P.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Off-hook transmission In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook Transmission is available when on the upper right of the screen is OFF. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 5 Pick up the handset of the external telephone. P.21 “Handling an original” P.
2 SENDING/RECEIVING A FAX 2 Press [SEND]. 3 Check the fax image after the preview is displayed. Press [OK] if you send it without any change. The fax will then be sent. To send another original, place it on the original glass or RADF (Reversing Automatic Document Feeder), and then press the [START] button on the control panel. To delete the page being previewed, press [DELETE PAGE]. To replace the page being previewed with another page, press [REPLACE PAGE].
2 SENDING/RECEIVING A FAX Receiving a Fax Reception mode This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMIN menu. For details of the current setting, ask your administrator. Besides the receiving methods described in this page, there are various useful ways to receive a fax. These procedures are described in the following pages. P.57 “Polling Communication” P.
2 SENDING/RECEIVING A FAX Memory reception In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and printing is resumed as soon as this equipment is ready. As the memory reception function is always enabled, you do not need to make any setting.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Originals and paper Acceptable size of paper A3, B4, A4, B5, A5, FOLIO, LD, LG, LT, ST and COMP sized paper are available. The printing range of each size of paper is as follows: As shown in the figures below, if an original document contains any information in the shaded area, it is not printed on the paper. 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.
2 SENDING/RECEIVING A FAX Paper priority when there is no same size paper When both “RX reduction printing” and “Discard printing” are set to ON, paper is selected according to the following priority: 1. Paper of the same size and the same orientation as the original 2. Paper of the same size but with a different orientation to the original 3.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX A/B format Size of Original being Received Priority A3 B4 A4 A4 B5 A5 FOLIO A3 B4 A4 A4 B5 A5 FOLIO A3 A4 A4 B5 A4 B4 A3 B4 B4 A4 A3 B4 A3 A4 B5 A4 Reduced to 75% A4 B5 A4 Reduced to 75% A3 B4 1 2 3 4 5 6 7 A3 When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a larger size.
CHECKING AND CANCELING THE COMMUNICATIONS 3. This chapter describes how to check and cancel fax communications. Checking Communications ................................................................................................... 46 Checking reserved transmissions ........................................................................................................................46 Checking communication status (log).................................................................................
3 CHECKING AND CANCELING THE COMMUNICATIONS Checking Communications Checking reserved transmissions You can check reserved fax transmissions. 1 Press [JOB STATUS]. 2 Select [FAX]. Reserved transmission jobs are listed in the reversed chronological order from top to bottom. Press or to switch the pages. To print the list of the reserved transmissions jobs, press [RESERVATION LIST]. In the “Status” column, the status of each job is indicated as follows: Line1: Sending on the 1st line.
3 CHECKING AND CANCELING THE COMMUNICATIONS 3.CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status (log) You can check the log of fax transmissions and receptions. 1 Press [JOB STATUS]. 2 Select the [LOG] tab, and then press [SEND] or [RECEIVE].
3 CHECKING AND CANCELING THE COMMUNICATIONS 3 The list of the communication status is displayed. Transmissions or receptions are listed in the reversed chronological order from top to bottom. Press or to switch the pages. Up to the latest 40 or 120 transmission/reception records can be listed on the log. The maximum number can be set on the ADMIN menu. For details of the operation, refer to the MFP Management Guide. To print the log of transmissions or receptions, press [JOURNAL]. P.
3 CHECKING AND CANCELING THE COMMUNICATIONS Canceling the Transmission Canceling the memory transmission You can cancel the memory transmission during scanning. When using the original glass This section describes how to cancel the memory transmission when an original is placed on the original glass. 1 When scanning is completed, the confirmation screen for the next original is displayed. Press [JOB CANCEL]. If you leave the screen unattended for a period of the auto clearance setting time (45 sec.
3 CHECKING AND CANCELING THE COMMUNICATIONS When using the RADF (Reversing Automatic Document Feeder) This section describes how to cancel the memory transmission when an original is placed on the RADF. 1 Press the [STOP] button on the control panel while the originals are being scanned. Scanning is paused. 2 The confirmation screen for the next original is displayed. Press [JOB CANCEL]. If you press [JOB FINISH], the scanned originals are sent.
3 CHECKING AND CANCELING THE COMMUNICATIONS 3.CHECKING AND CANCELING THE COMMUNICATIONS Canceling direct transmissions You can cancel the direct transmission during scanning. Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission is canceled has been sent. 1 Press the [STOP] button on the control panel while the original is being scanned. The scanning and transmission are stopped.
3 CHECKING AND CANCELING THE COMMUNICATIONS Canceling reserved transmissions You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress. 1 Press [JOB STATUS], and then select the [FAX] tab. 2 Select the reserved transmission you want to delete, and then press [DELETE]. The list of the reserved transmissions is displayed. This step is the same as that for checking the reserved transmission. P.
4. ADVANCED FUNCTIONS This chapter describes useful functions of this equipment. Transmitting 2-Sided Originals ............................................................................................. 54 Priority Transmission............................................................................................................. 56 Polling Communication ......................................................................................................... 57 Polling transmission ..............
4 ADVANCED FUNCTIONS Transmitting 2-Sided Originals You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder). Note that each setting will automatically return to its default setting when transmission is completed. 1 Place the original(s) on the RADF. P.21 “Handling an original” When you place a 2-sided original of the LT/A4 size, change the direction of the original depending on its bound position as follows: 1. Right-to-left (book-type) original 2.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 6 Specify the recipient’s fax number. 7 Press [SEND]. P.29 “Specifying the recipient” P.
4 ADVANCED FUNCTIONS Priority Transmission You can send a fax prior to other reserved transmissions (including redial standby). Note that each setting will automatically return to its default setting when transmission is completed. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press the [ADVANCED] tab, and then press [PRIORITY RESERVE]. 5 Press [OK]. 6 Specify the recipient’s fax number. P.
4 ADVANCED FUNCTIONS Polling Communication The polling communication function allows you to receive pending originals in the sender's fax machine by manually operating the receiving fax machine. In this document, the operation in which this equipment is used as the sender's fax machine is called “polling transmission” while that in which it is used as the recipient's fax machine is called as “polling reception”.
4 ADVANCED FUNCTIONS 6 Press the [START] button on the control panel. Upon request of the recipient's fax machine, the data of the original stored into memory are sent automatically. Once they are sent, they are deleted from memory. You can delete the data of the original from memory by canceling the polling transmission. P.52 “Canceling reserved transmissions” Polling reception This equipment requests the sender's fax machine to send the data of the original.
4 ADVANCED FUNCTIONS Mailbox Transmission This function is used to communicate between fax machines compatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retrieve the data of the originals in the mailbox. There are 3 types of mailbox: confidential mailbox, bulletin board mailbox and relay station mailbox. To perform mailbox communication, the mailboxes must be created in advance. An individual password for each box can be set for security protection. P.
4 ADVANCED FUNCTIONS Registering/printing/deleting an original This section describes the operations of the mailbox in this equipment. Registering an original You can register an original to the confidential or bulletin board mailbox in this equipment. To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be created in advance. P.67 “Creating/modifying/deleting a mailbox” 1 Place the original(s).
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 6 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected bulletin board mailbox, key in the password in the same way as the box number. If you have selected the confidential mailbox, it is not necessary to key in a password since it is not verified. If the box number or password is incorrect, an error message is displayed and you are unable to proceed.
4 ADVANCED FUNCTIONS Printing an original You can print the original registered in the confidential or bulletin board mailbox in this equipment. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. 3 In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD]. In the “MODE” group, press [PRINT], and then [OK]. P.18 “Basic procedures” This screen is the same as the one you see when you register the original. P.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Deleting an original You can delete the original registered in the confidential or bulletin board mailbox in this equipment. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. 3 In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD]. In the “MODE” group, press [CANCEL], and then [OK]. P.18 “Basic procedures” This screen is the same as the one you see when you register the original. P.
4 ADVANCED FUNCTIONS Sending/retrieving an original This section describes the operations of the mailbox in the recipient's fax machine. Sending an original You can send an original to the confidential/bulletin board/relay station mailbox in this equipment. 64 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press the [ADVANCED] tab, and then press [ITU MAILBOX].
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 6 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number. The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box number) and SID (password) of the command compatible with the ITU-T standards. 7 Specify the recipient’s fax number. 8 Press [SEND]. P.
4 ADVANCED FUNCTIONS 4 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number. The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box number) and SID (password) of the command compatible with the ITU-T standards. 66 5 Specify the recipient's fax number. 6 Press [SEND]. P.29 “Specifying the recipient” P.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Creating/modifying/deleting a mailbox This section describes how to manage the mailbox in this equipment. In the list, you can view the status of the mailbox registered to this equipment. P.84 “Mailbox/relay box report” Creating the confidential or bulletin board mailbox You can create the confidential or bulletin board mailbox in this equipment. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX].
4 ADVANCED FUNCTIONS 4 Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK]. If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number. If the box number or password keyed in has already been registered, an error message is displayed and you are unable to proceed. Creating/modifying a relay station mailbox You can create or modify the relay station mailbox.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 4 Press [BOX NUMBER] to display the entry screen. Key in the box number(s) (a maximum of 20 digits), and then press [OK]. If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number. If the box number or password is incorrect, an error message is displayed and you are unable to proceed. 5 Specify the recipient to be registered, and then press [OK]. P.
4 ADVANCED FUNCTIONS 7 Specify the recipient to which you want to send the report, and then press [OK]. P.29 “Specifying the recipient” Only one recipient can be specified. 8 The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a copy of the original is delivered, press [ALWAYS]. If you want to print it out only when an error occurs, press the [ON ERROR].
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 3 In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD] or [RELAY]. In the “MODE” group, press [BOX DELETE], and then [OK]. If the selected mailbox has not been set, an error message is displayed and you are unable to proceed. 4 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number.
4 ADVANCED FUNCTIONS Chain Dial Communication You can chain pre-registered sets of numbers to form a dialing string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press the [ADVANCED] tab, and then press [CHAIN DIAL COMM.].
4 ADVANCED FUNCTIONS Delayed Transmission Reservation You can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press the [ADVANCED] tab, and then press [DELAYED TX RESERVE].
4 ADVANCED FUNCTIONS Recovery Transmission You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMIN menu. For the details of the current setting, ask your administrator. P.106 “Setting recovery transmission” 1 Press the [FAX] button on the control panel.
4 ADVANCED FUNCTIONS Onramp Gateway The onramp gateway function allows for an original sent from another mailbox-supported fax machine to be converted into E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment. ITU-T Compatible G3 Fax machine 1. A fax is sent to the Relay Box of the equipment through the public telephone line. Mail Server Mail Server e-STUDIO Internet Fax machine Relay Box 2.
4 ADVANCED FUNCTIONS Offramp Gateway The offramp gateway function allows for E-mail or Internet Fax sent from another device to be converted into standard fax data via this equipment, which will be sent to the recipient specified by the sender via a public telephone line. This is useful in reducing communication costs by using a combination of both the Internet and public telephone lines.
4 ADVANCED FUNCTIONS Save as File While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can be accessed from client computers on a network. To save a fax as a file into a shared folder in a client computer, you must make the “Save as file” setting of this equipment in advance. For details of the operation, refer to the TopAccess Guide. Save as File to a shared folder in this equipment is available only when the hard disk is installed.
4 ADVANCED FUNCTIONS 5 Select the location where you want to save the file and the file format, and then press [OK]. When PDF-MULTI, TIFF-MULTI, or XPS-MULTI is selected, the file should be saved as a multiple-page file. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, the file should be saved as a single-page file. Select the file format in the [FILE FORMAT] box.
4 ADVANCED FUNCTIONS Printing SECURE RECEIVE fax jobs When the PRINT DATA lamp on the control panel is lit, there is a received SECURE RECEIVE fax job. You can print the fax data by entering your PRINT PASSWORD. This lamp does not light when the equipment is in the Super Sleep mode. 1 Press the [PRINT] button on the control panel. The print screen is displayed. If you leave the screen unattended for the auto clear setting time (45 sec.
4 ADVANCED FUNCTIONS 4 Press [PASSWORD]. 5 Enter the password for printing a received SECURE RECEIVE fax, and then press [OK] to start printing. Use the password set by your administrator for each line.
5. PRINTING LISTS AND REPORTS This chapter explains how to print lists and reports. Printing Lists & Reports Manually ........................................................................................ 82 Journal (transmission journal/reception journal)...................................................................................................82 Reservation list ....................................................................................................................................
5 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually You can print lists and reports (journals) manually. For samples of lists and reports, see the following section. P.86 “Lists/Reports Samples” Lists and reports are printed on LT/A4-size paper. If this equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS 3 Press [JOURNAL]. If [JOURNAL] is pressed with the transmission/reception records selected, the journal of the selected file is printed. Reservation list You can print a list of the reserved transmissions. 1 Press [JOB STATUS]. 2 Press the [FAX], and then press [RESERVATION LIST].
5 PRINTING LISTS AND REPORTS Mailbox/relay box report You can print a list of the current status of the mailboxes registered to this equipment. 84 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX LIST]. P.
5 PRINTING LISTS AND REPORTS Printing Lists & Reports Automatically You can print lists and reports automatically. For samples of lists and reports, see the following section. P.86 “Lists/Reports Samples” Lists and reports are automatically printed according to the settings that the administrator made, so no user operation is required. For details of the setting operation, refer to the MFP Management Guide.
5 PRINTING LISTS AND REPORTS Lists/Reports Samples Transmission journal Terminal ID Sender’s Fax number (Line2) Sender’s Fax number (Line1) Journal (or list) outputting date and time ROM version TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. NO. FILE NO. DATE TIME DURATION PGS TO 001 002 002 010 05.10 16:59 05.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Reception journal RECEPTION JOURNAL XXXXXXXXXXX NO. FILE NO. DATE TIME DURATION PGS 001 002 003 007 05.10 14:23 05.10 17:20 00:00 00:32 0 1 XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FROM DEPT Aaabbb USA HQ 3109998888 MODE STATUS EC 603 NG 00B1 OK What is included in this journal is the same as in the transmission journal.
5 PRINTING LISTS AND REPORTS Mailbox/relay box report MAILBOX/RELAY BOX REPORT MAIL BOX BOX NO. 11222 11231 RELAY BOX NO. 12345 BOX TYPE BULLETIN BD CONFIDENTIAL END STATION ADDRESS GROUP FORWARD/INBOUND FAX(TSI) BOX NO. AGENT 22222 E-MAIL TIME : 05-10-2012 18:00 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. PGS FILE NO. DATE TIME FROM 1 008 05.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Memory transmission report MEMORY TRANSMISSION REPORT FILE NO. DATE TO DOCUMENT PAGES START TIME END TIME PAGES SENT STATUS : : : : : : : : TIME : 05-10-2012 17:48 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 004 05.10 17:11 ABC EXPRESS 1 05.10 17:13 05.10 17:14 (STORED TIME : 05.10 23:14) 0 0050 *** TX FAILURE NOTICE *** FILE NO.
5 PRINTING LISTS AND REPORTS Transmission report TRANSMISSION REPORT XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. NO. FILE NO. DATE TIME DURATION PGS TO 002 007 05.10 17:20 00:32 1 3109998888 DEPT MODE STATUS EC 603 OK For the error codes displayed in the “STATUS” column, see the following section. P.112 “Error codes” Multi transmission report MULTI TRANSMISSION REPORT FILE NO.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Multi polling report MULTI POLLING REPORT FILE NO. DATE START TIME END TIME SUCCESSFUL ADDRESS BOOK 001 : : : : TIME : 05-10-2012 18:18 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 014 05.10 18:02 05.10 18:17 05.10 18:18 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 The mark in the “FAX NUMBER” column indicates that the recipient is specified with the direct entry method. Relay TX orig.
5 PRINTING LISTS AND REPORTS Relay TX relay station report RELAY TX RELAY STATION REPORT FILE NO. DATE DOCUMENT PAGES FROM START TIME END TIME RELAY BOX SUCCESSFUL GROUP NUMBER 002 USA 1 005 ASIA 1 : : : : : : : TIME : 05-10-2012 14:46 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 013 05.10 14:45 3 7141234567 05.10 14:45 05.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Relay station report RELAY STATION REPORT FILE NO. DATE RELAY BOX DOCUMENT PAGES FROM : : : : : TIME : 05-10-2012 13:33 FAX NO.1 NAME : 2131234567 : Aaabbb L.A. TIME : 05-10-2012 18:22 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 734 05.10 13:33 777 1 214 Mailbox reception report MAILBOX RECEPTION REPORT FILE NO. DATE BOX NUMBER BOX TYPE DOCUMENT PAGES FROM : : : : : : 016 05.
6. SETTING ITEMS This chapter describes the user and administrator settings related to the fax function. User Settings .......................................................................................................................... 96 Fax settings ..........................................................................................................................................................96 Administrator Settings.......................................................................
6 SETTING ITEMS User Settings Fax settings Set the initial settings for the fax transmission functions. 96 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press [FAX].
6 SETTING ITEMS 6.SETTING ITEMS 3 Set each setting item, and then press [OK]. Press or to switch the pages. RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and detailed illustrations. U-FINE: This is suitable for an original with ultra-detailed illustrations.
6 SETTING ITEMS EXPOSURE Set the density at which the original is to be scanned. AUTO: This equipment automatically detects the contrast of the original, and scans it with the optimum contrast. MANUAL: Press or to set the desired contrast. TTI Switch the TTI recording ON or OFF. To enable this feature, the Terminal ID must be registered to this equipment in advance. P.
6 SETTING ITEMS Administrator Settings This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate. 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press [ADMIN] tab, and then press [PASSWORD]. 3 Enter the administrator password, and then press [OK].
6 SETTING ITEMS 4 Press [FAX]. The FAX menu is displayed. The following section describes each menu.
6 SETTING ITEMS 6.SETTING ITEMS Registering the terminal ID This section describes how to register the terminal ID of this equipment. If the terminal ID is registered in advance, sender information can be printed on the leading edge on the transmitted original, and receiver information on the trailing edge on the received fax. P.96 “Fax settings” 1 Press [TERMINAL ID]. 2 Set each setting option, and then press [OK].
6 SETTING ITEMS Example of how sender information is printed on paper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original.
6 SETTING ITEMS 6.SETTING ITEMS 2 Set each option, and then press [OK]. Setting these items may not be required since they may not be displayed on the screen (it depends on your country or region). Press or to switch the pages. RX MODE Set the fax reception mode. AUTO: This equipment receives an incoming fax automatically. MANUAL: This equipment receives an incoming fax manually. To receive a fax in the manual mode, an external telephone is required.
6 SETTING ITEMS Setting RX printing You can set up options to print a received fax. In the Administrator’s Function List, you can view the status of the options. For details of the operation to print the list, refer to the MFP Management Guide. 1 Press [RX PRINT]. 2 Set each option, and then press [OK]. DISCARD You can switch discard printing ON or OFF. With it being set to ON, if an original is up to 10 mm (0.
6 SETTING ITEMS 6.SETTING ITEMS DUPLEX PRINT You can switch duplex printing ON or OFF. With it being set to ON, received documents are printed on both sides of paper. Duplex printing is available only if the received fax sizes and resolution are the same. When paper has run out during duplex printing, the rest of the documents are printed on another size paper. When the received fax is printed on 2 sheets of paper because it exceeds the printing area, duplex printing is not available.
6 SETTING ITEMS Setting recovery transmission You can set a period of time to retain original data in the memory for the recovery transmission function, or whether enabling or disabling this function. 1 Press [RECOVERY TX]. 2 Press [ 24H] or [ 1H] to set the document-stored time, and then press [OK]. When the screen is returned to the one shown in step 1 above, make sure that an orange line is marked on [RECOVERY TX]. This line indicates that the recovery transmission function is ON.
6 SETTING ITEMS 6.SETTING ITEMS Setting 2nd Line for FAX Unit You can make settings so that two lines can be used at the same time using the 2nd Line for FAX Unit installed. In addition to the settings described below, you need to: Register the terminal ID. P.101 “Registering the terminal ID” Set the dial type. P.102 “Setting the initial setup” 1 Press [LINE-2 MODE]. 2 Set how you want to use the 2nd line, and then press [OK]. TX / RX The 2nd line is used for both transmission and reception.
6 SETTING ITEMS SECURE RECEIVE The SECURE RECEIVE function allows you to store received fax jobs in the equipment without printing them. With this function, you can prevent the leaking of confidential information in a fax received when no people are present in your office, such as nighttime or holidays, or when an unspecified number of people visit your office.
6 SETTING ITEMS 6.SETTING ITEMS [WEEKLY SCHEDULE] You can set the time for each day of the week for automatically enabling or disabling the SECURE RECEIVE function. Time is displayed in 24-hour format. To enable the function throughout the day, set [DISABLE]/[ENABLE] to 00:00/00:00. To disable the function throughout the day, set [DISABLE]/[ENABLE] to 00:00/24:00. To clear the entered time, press the [Clear] button on the control panel.
6 SETTING ITEMS 3 Enter the password and press [OK]. 4 Press [RETYPE NEW PASSWORD], enter the same password again, and then press [OK]. Up to 20 alphanumeric characters (including the following symbols) can be entered for the passward. You can use alphanumerics and the following symbols. #$()*+,-./:;=?@\^_`{|}~ 5 Press [OK]. It can be set also on the TopAccess menu.
TROUBLESHOOTING AND SPECIFICATIONS 7. This chapter describes troubleshooting and specifications of GD-1320/GD-1260. Troubleshooting ................................................................................................................... 112 Error codes......................................................................................................................................................... 112 Error messages ..........................................................................
7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting Error codes Below is a list of error codes that you might see in the lists or reports. Error Code Description Remedy 0012 Original misfeed Clear the misfed original. 0013 Door open Firmly close the open door. 0020 Power interruption Check the power interruption report. 0030 Reset Transmission is cancelled. (The transmission is terminated by the misfed printing paper during the direct transmission.
7 TROUBLESHOOTING AND SPECIFICATIONS 7.TROUBLESHOOTING AND SPECIFICATIONS Transmission/reception trouble Below is a list of trouble you might encounter during the transmission/reception. Transmission troubles Trouble Check Point TRANSMIT is not displayed even if the [START] button is pressed. Did you replace the handset before you pressed the [START] button? When you are making a call on the handset to send a Fax, do not replace the handset until you press the [START] button.
7 TROUBLESHOOTING AND SPECIFICATIONS Specifications of GD-1320/GD-1260 Model Name GD-1320 Size of Original (North America) LD, LG, LT, LT-R, ST, ST-R, COMP Size of Original (A/B format) A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO Recording Paper Size (North America) 11" x 17" (LD), 8.5" x 14" (LG), 8.5" x 11" (LT), 5.5" x 8.5" (ST), 10.
INDEX Numerics 2nd Line for FAX Unit ........................................ 16, 107 2-Sided originals ........................................................54 A Administrator settings .................................................99 Alarm lamp ................................................................12 B Batch transmission function ........................................20 Bulletin board mailbox ................................................59 C Canceling direct transmissions ...........
Redial function ...........................................................20 REDUCTION ...........................................................105 Relay station mailbox .................................................59 Reserved transmissions .............................................46 RESOLUTION .................................................... 26, 97 ROTATE SORT .......................................................105 RTI ......................................................................
Printed in Malaysia GD-1320/GD-1260 OME120024A0
MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit GD-1320/GD-1260 1-11-1, OHSAKI, SHINAGAWA-KU, TOKYO, JAPAN ©2012 TOSHIBA TEC CORPORATION All rights reserved 6LJ61286000 R120120L0502-TTEC Ver01 2012-10
