NETWORK EXPANSION KIT Operator’s Manual for Network Scanner GA-1330
INTRODUCTION The optional network expansion kit (GA-1330) enables the machine to be used as a network scanner. ● This manual only explains features that can be used when the optional network expansion kit is installed. For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other copier-related information, please refer to your operation manual for the machine.
CONTENTS INTRODUCTION ............................................... 2 1 4 BEFORE USING THE NETWORK SCANNER FUNCTION DESKTOP DOCUMENT MANAGER CD-ROM (for Windows) ABOUT THE NETWORK SCANNER FUNCTION.... 4 SOFTWARE PROGRAMS...............................25 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE .. 5 ● DESKTOP DOCUMENT MANAGER (Desktop Document Management Software) ............... 25 ● NETWORK SCANNER TOOL ...................... 25 ● TOSHIBA TWAIN AR/DM .....................
1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION When the network expansion kit is installed in the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. You can select from the following transmission methods as the destination where you wish to send the scanned image, depending on where you wish to send the scanned image data. 1.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be configured. To configure the settings, use a computer that is connected to the same network as the machine to access the machine's Web server. The Web page can be viewed with your Web browser (Internet Explorer 5.5 or later (Windows), or Netscape Navigator 6.0 or later).
ABOUT THE WEB PAGE (FOR USERS) When you successfully connect to the Web server in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame. (1) (2) (3) 1 (4) (1) Menu frame The various settings appear in this frame.
BEFORE USING THE NETWORK SCANNER FUNCTION STORING SCANNING SETTINGS Sets of scan settings (color mode, resolution, file type, etc.) can be stored for use in various scanning applications. Each set of settings is called a "Scan Mode". When storing a destination, you can select one of the stored scanned modes. The settings of the selected scan mode will be used when you scan an image and send it to that destination (p.8 to 11). 1 Click "Network Scanning" in the menu frame of the Web page.
BEFORE USING THE NETWORK SCANNER FUNCTION STORING DESTINATIONS To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to edit or delete stored destinations. (p.12) A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations. * Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number of destinations (normally 200) that can be stored.
BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to FTP 1 3 Click [Destination] in the menu frame of the Web page. Enter the destination information. For the settings, see the following table. 2 Click [FTP]. 1 4 When you have completed all the entries, click [Submit]. The entries will be stored. • If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.
BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the TOSHIBA Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (The Network Scanner Tool is on the "Desktop Document Manager" CD-ROM that accompanies the Network Expansion Kit.
BEFORE USING THE NETWORK SCANNER FUNCTION Storing Groups (Scan to E-mail) You can send a scanned image to multiple e-mail destinations in a single Scan to E-mail operation. If you frequently transmit to a fixed group of destinations, you can store the destinations as a group. Up to 100 destinations can be stored in one group. Note 1 Click [Destination] in the menu frame of the Web page. 3 Enter the destination information. For the settings, see the following table. 1 2 Click [Group].
BEFORE USING THE NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click [Destination] in the menu frame of the Web page. 1 2 Click [Destination] in the menu frame of the Web page. 3 To edit the selected destination, click [Edit] at the bottom of the Destinations List. The programming screen of the destination selected in step 2 appears. Edit the information in the same way as you initially stored it.
ABOUT THE WEB PAGE (FOR THE ADMINISTRATOR) In addition to the menu that appear in the user Web page, the Web page for the administrator also shows menus that can only be established by the administrator. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here. 1 (1) (2) (3) (4) (5) (6) (7) (4) Quick Setup (p.
BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click [Network Scanning] in the menu frame and configure the required settings. A password is required to access this screen. (p.16) These settings should only be configured by the network administrator. For explanations of each of the items, click [Help] in the menu frame. 1 Click [Network Scanning] in the menu frame. 4 The Network Scanning setup page appears.
BEFORE USING THE NETWORK SCANNER FUNCTION VARIOUS SERVER SETTINGS The procedures for using [Quick Setup] are explained here. [Quick Setup] is used to quickly configure only the required settings for "SMTP", "DNS", and "LDAP" servers. These settings are normally configured first. SMTP server: SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured.
BEFORE USING THE NETWORK SCANNER FUNCTION PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords]) The settings and information programmed in the Web page can be protected by establishing passwords (click [Passwords] in the menu frame). The administrator must change the factory default password to a new password. The administrator should also take care to remember the new password. From now on, the new password must be entered each time you wish to configure settings in the Web pages.
2 USING THE NETWORK SCANNER FUNCTION This section explains the procedure for scanning from the machine after the network scanner settings have been configured in the Web page. For the operation panel and the parts of the machine that are used for network scanning, see the operation manual for the machine. BASIC TRANSMISSION PROCEDURE 1 4 Press the [MODE SELECT] key to select scanner mode. The "SCAN" indicator lights up to indicate that scanner mode is selected.
USING THE NETWORK SCANNER FUNCTION TRANSMISSION METHODS FOR SCAN TO E-MAIL The e-mail address for a Scan to E-mail transmission can be entered manually or selected from e-mail addresses stored on an LDAP server. Sending an image by entering an e-mail address manually 1 4 Press the [MODE SELECT] key to select scanner mode. The "SCAN" indicator lights up to indicate that scanner mode is selected. Enter the destination e-mail address and press the [ENTER] key. INPUT ADDRESS XXX@XX.XXX.
USING THE NETWORK SCANNER FUNCTION Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. 1 Press the [MODE SELECT] key to select scanner mode. The "SCAN" indicator lights up to indicate that scanner mode is selected. 2 5 Press the [ ] key ( ) or [ ] key ( ) to select the destination and then press the [ENTER] key.
USING THE NETWORK SCANNER FUNCTION IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION When using the document glass, the original should be placed face down. Center the original vertically on the document glass with the top edge at the left edge of the glass. When using the RADF, the original should be placed face up in the middle of the document feeder tray, with the top of the original to the right. (The network scanner function cannot scan both sides of an original placed in the RADF.
3 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your service technician. Image transmission problems are explained here. For image scanning problems, see the operation manual for the machine. Problem Cause and solution The selected "Scan Size" setting is smaller than the actual original size. The scanned image is clipped. → Set the scan size to the actual original size (p.
TROUBLESHOOTING Caution Pay attention to the following points when selecting scan settings to ensure that an image file is created that suits the purpose of transmission in terms of image quality and file size. Scan settings are configured in the Web page. • Color mode Select a color mode that is appropriate for the use of the document to be scanned so that the file size will not be larger than necessary.
TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient.
CHECKING THE IP ADDRESS To check the IP address of the machine, hold down the status button on the network expansion kit at least 2 seconds to print out a Printer Setting List. Status button 3 HOW TO RESET THE NETWORK EXPANSION KIT To reset the network expansion kit, power on the machine while holding down the status button on the network expansion kit.
4 DESKTOP DOCUMENT MANAGER CD-ROM (for Windows) The CD-ROM contains the following software programs: • Desktop Document Manager* (Desktop Document Management Software) • Network Scanner Tool • TOSHIBA TWAIN AR/DM (Twain driver) * Desktop Document Manager can only be installed on the number of computers indicated in "Desktop Document Manager Serial Numbers" on the cover of "Important Information".
DESKTOP DOCUMENT MANAGER CD-ROM (for Windows) TOSHIBA TWAIN AR/DM TOSHIBA TWAIN AR/DM imports image data from a Twain interface into a Twain-compliant application. TOSHIBA TWAIN AR/DM has the following features: • A selected range of the image data can be imported. • The image can be rotated when imported. USER'S GUIDES FOR SOFTWARE PROGRAMS The Manual folder in the CD-ROM contains user's guides (in PDF format) for each of the software programs.
INSTALLING THE SOFTWARE PROGRAM Note the following when installing the software program from the CD-ROM: ● Be sure to check the system requirements for installation of each of the software programs in the user's guides and on the Information screen during installation. ● The user's guides give detailed instructions for installing and setting up the programs. Be sure to read the user's guides before installing the programs.
DESKTOP DOCUMENT MANAGER CD-ROM (for Windows) • When Network Scanner Tool setup is finished, the "Search Setup Wizard" appears. Follow the on-screen instructions to create an index database. For detailed information, see the Desktop Document Manager Installation Guide and Desktop Document Manager User's Guide. * Desktop Document Manager Imaging is a version of Eastman Software's Imaging for Windows Professional Edition that has been cumtomized by the Toshiba Tec Corporation.
5 SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to the operation manual for the machine.
GA-1330 OME08009700
NETWORK EXPANSION KIT Operator’s Manual for Network Scanner GA-1330 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2008 TOSHIBA TEC CORPORATION All rights reserved R080520F9000-TTEC 2008-07
