MULTIFUNCTIONAL DIGITAL SYSTEMS Operator's Manual for Facsimile Function GD-1210
NOTICE TO USERS For U.S.A. only WARNING FCC Notice: Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or
AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
“This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.” “This equipment should not be used any circumstances which may constitute a nuisance to other Telecom customers.” “Not all telephones will respond to incoming ringing when connected to the extension socket.
Warning: This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures. Working environment From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being restricted in following environments: y Medical Environments: This product is not certified as a medical product according to the Medical Product Directive 93/42/EEC. y Domestic environments (e.g.
Preface Thank you for purchasing the Toshiba fax unit GD-1210. This Operator’s Manual describes the following: y How to use the Fax functions y How to perform a Fax communication y How to inspect this equipment and perform its maintenance y How to remedy Fax communication problems Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure that the Fax functions are used in optimum working conditions, keep this Operator’s Manual in a handy place for future reference.
Features of the GD-1210 y Super G3 High-Speed Communication High-speed communication in the Super G3 mode is enabled. * “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34, which is a new high-speed modem standard. y JBIG Encoding System This device uses a JBIG encoding system compatible with standard recommendations of ITU-T T.85. y Mailbox Communication This equipment is compatible with mailbox communications (e.g.
General Precautions When power failure occurs y Neither Fax nor telephone functions of the device are available in the event of a power failure. y You can use the external telephone to dial a number to make a call or to receive a call. (See the operator’s manual of your telephone set for details.) y The originals stored in the memory might be deleted completely. y Settings or registration contents such as the date and time or the address book data will not be deleted.
Disclaimer Notice The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION (including its employees, agents and sub-contractors) to any purchaser or user (hereafter “User”) of the e-STUDIO2500c/3500c/3510c, including its accessories, options and bundled software (hereafter “Product”). 1. The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent permissible at law.
10 General Precautions
CONTENTS NOTICE TO USERS.......................................................................................1 Preface...........................................................................................................6 Features of the GD-1210 ..............................................................................7 General Precautions.....................................................................................8 Chapter 1 BEFORE USING FAX Description of Each Component...............
Recovery Transmission ...........................................................................112 Onramp Gateway ......................................................................................114 Offramp Gateway......................................................................................116 Save as File ...............................................................................................118 Chapter 6 PRINTING LISTS AND REPORTS Manually Printing Lists & Reports ................
BEFORE USING FAX 1. Description of Each Component ...........................................................................14 Main components..............................................................................................................................14 Configuration of options ....................................................................................................................18 Control panel.................................................................................
1 BEFORE USING FAX Description of Each Component Main components 1 2 11 12 10 3 9 4 8 5 13 7 6 14 See the [Operator’s Manual for Basic Function] for details. 1. Reversing Automatic Document Feeder (Optional, MR-3018) A stack of originals placed on this are scanned one sheet by one. Both sides of original can be scanned. Maximum 80 sheets (or stack height 0.62") of originals can be placed in one go. (The maximum number of sheets may vary depending on the media type of the originals.) 2.
7. Paper size indicator 8. Paper Feed Pedestal (optional, KD-1018) and Additional Drawer Module (optional, MY-1031) or Large Capacity Feeder (optional, KD-1019) 9. Drawers Maximum 450 sheets of plain paper can be placed in one go. 10. Front cover Open this cover when you replace the toner cartridge and clean the charger. 11. Power switch Turn the power of the equipment ON or OFF with this. 12. Connector for USB storage device Use this connector when retrieving scanning data to USB storage device.
1 BEFORE USING FAX 1 2 11 3 10 4 9 8 5 6 (12) 7 16 15 14 13 1. Platen sheet 2. Original glass Use this to copy three-dimensional originals, book-type originals and special paper such as overhead transparencies or tracing paper, as well as plain paper. 3. Touch panel Use this to set copying density, color adjustment, finishing mode and various types of other functions. 4. Control panel Use this to make copies, enter the number of copy sets, and perform and set various types of other functions. 5.
7. Slit glass cleaner Use this if the copied or printed paper is stained. 8. Paper exit stopper Use this to prevent the exiting paper from falling. Open this when you make a large amount of copies on a larger size of paper (e.g. LD, LG). 9. Receiving tray 10. Scanning area The data of originals transported from the Reversing Automatic Document Feeder (optional, MR-3018) are scanned here. 11. Original scale Use this to check the size of an original placed on the original glass. 12.
1 BEFORE USING FAX Configuration of options 2 1 1. FAX Unit (GD-1210) This unit enables you to transmit and receive FAX data. 2. 2nd Line Board (GD-1160) This board enables the use of 2 lines.
Control panel Use the buttons on the control panel for various operations and settings through the eSTUDIO2500c/3500c/3510c. 1. [HELP] button Use this button to display a desired operation procedure. 2. [USER FUNCTIONS] button Use this button for paper size or media type setting of drawers, and registration of the copy, scan and FAX settings (including a default setting change.) See the User Functions Guide for the functions enabled by this button. 3.
1 BEFORE USING FAX 10. [INTERRUPT] button Use this button to interrupt the copy job in process and perform another one. The interrupted job is resumed by your pressing this button again. 11. [JOB STATUS] button Use this button to confirm the job status, printing status, and FAX transmission/reception status of a print job, scan job and FAX job. ( P.66 “Checking Transmission Result”) 12. [ACCESS] button Use this button when the equipment is managed under the department management or the user management.
Touch panel When you press the [FAX] button on the control panel, the functions currently selected or used and the status of the equipment are displayed on the touch panel. When a graphic symbol indicating an erroneous status such as a paper jam is blinking, see Chapter 9 “BLINKING GRAPHIC SYMBOLS” in the Operator’s Manual for Basic Function to correct the error. 1 3 2 4 1. Message area 2. Touch-button area 3. Index buttons 4.
1 BEFORE USING FAX Clearing and canceling function selected When you press the selected button (highlighted or shaded) again, the function selected with this button is cleared. To quit (cancel) the setting, press the [CANCEL] button at the bottom of the touch panel (or the [ALL CLEAR] button on the address book menu). Buttons on the touch panel which are grayed out denote that functions for these buttons are not selectable.
Connecting cables Be sure that the power of the equipment is turned OFF before connecting the cables. Do not connect this equipment and a telephone to a telephone connector in parallel. 1 2 3 1. LINE2 2. LINE 3. TEL * Connect a telephone line when the 2nd Line Board (optional) is installed. Connect a telephone line. Connect an external telephone (for a remote reception) An optional external telephone handset is not available for this version.
1 BEFORE USING FAX 24 Description of Each Component
SENDING A FAX 2. Transmission Mode ................................................................................................26 Preparation for Transmission ................................................................................28 Switching to the Fax mode................................................................................................................28 When the use of the equipment is managed under certain functions such as department management...........
2 SENDING A FAX Transmission Mode y Memory Transmission The original is scanned into memory and automatically starts to be sent once a connection has been made. Using this mode, you can send the same original to 2 or more remote Faxes (multi-address transmission). y Direct Transmission The remote Fax is dialed immediately, and the original will be sent as it is being scanned. This mode is useful if you want to confirm connection to the remote Fax or when you want to send an urgent Fax document.
y Delayed Communications You can send the original to a specified remote Fax at a specified time. This mode is useful when you are making use of night-time discounts or sending originals overseas. y Chain Dial Communication When using the Fax communication network, you can combine 2 or more dialing operations (by address book and direct entry), input and send information such as service codes one after another.
2 SENDING A FAX Preparation for Transmission Switching to the Fax mode 1 Press the [FAX] button on the control panel to select the Fax function. y Be sure to switch over to the Fax mode before carrying out Fax operations. y If you leave the equipment for about 45 seconds, it automatically returns to the copy mode. y You can also switch to the Fax mode when the equipment is in the energy-saving mode.
About Originals Original size/Original scanning range Original size The following table shows the size and thickness of originals that can be transmitted via this system. Setting Position Original Type Original Size Maximum Number that Can be Set Remarks Original Glass Sheets Three-dimensional objects Books Letter format (North American version): LD, LG, LT, LT-R, ST, ST-R, COMP A/B format (European version): A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO - Do not place any heavy object (8.8 lb.
2 SENDING A FAX Setting originals When setting originals on the glass Originals are sent in the order they are placed on the original glass in both memory TX and direct TX modes. 1 Raise the Original Cover (optional) or the Reversing Automatic Document Feeder (optional), and place the original A with its face down on the glass. A y Raise it 60 degrees or more to detect the original. 2 Align the original against the left inner corner of the glass.
Precautions for using the Reversing Automatic Document Feeder Do not use the following 1 to 8 type originals as they may misfeed or become damaged: 1: 2: 3: 4: 5: 6: 7: 8: Badly wrinkled or folded originals; in particular, originals whose leading edge is curled may fail to be correctly fed.
2 SENDING A FAX When using the Reversing Automatic Document Feeder (optional) When the originals are placed on the Reversing Automatic Document Feeder, the uppermost page is the first to be scanned and sent. 1 After aligning the edges of originals, place them with their face up and slide the guides to the width of the originals. y LT/A4 size originals are rotated 90 degrees so that they are sent as LT-R/A4-R originals.
Setting the Transmission Conditions Variety of optional functions Originals can be sent using different transmission conditions (resolution, original mode, exposure, transmission mode, original size, ECM, quality TX, Line, SUB/SEP, SID/PWD, subject and body). Settings for the subject and body are available only when you are using the Internet Fax function. If you change the transmission conditions, the new settings are valid for one transmission only.
2 SENDING A FAX y ECM (Error Correction Mode): ECM (Error Correction Mode) is an internationally standardized communication mode that automatically corrects errors that occur during Fax transmissions. Even when the transmitted data has been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the part that has been affected.
Setting the transmission conditions 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press the [ADDRESS] button to enter the address menu, and then press the [OPTION] button. 4 Press the desired buttons to set the transmission conditions, and then press the [ENTER] button. y P.30 “Setting originals” y Press the [Prev] or [Next] button to switch the screens.
2 SENDING A FAX 5 Specify the remote Fax and press the [START] button. Sending different width originals When you select the [DIFFERENT WIDTH] button in the “ORIGINAL” of the transmission condition, the originals with different width can be sent at a time using Reversing Automatic Document Feeder. Available combinations of the original size are as follows.
4 Press the [DIFFERENT WIDTH] button. And press the [ENTER] button to complete the setting. y Set the other transmission condition as required. ( conditions”) 5 P.35 “Setting the transmission Specify the remote Fax and press the [START] button.
2 SENDING A FAX 4 Specify the remote Fax. 5 6 Press the [START] button. 7 Select the [OPTION] button and set the transmission conditions for the second original as required. And press the [ENTER] button to complete the setting. y y y y Specifying by digital keys ( P.40 “Direct entry with digital keys”) Specifying by address book ( P.41 “Address book entry”) Specifying by group ( P.42 “Group entry”) Specifying by multi-address transmission ( P.
9 When finished scanning of the last page, press the [JOB FINISH] button. y The originals are sent.
2 SENDING A FAX Specifying the Remote Fax Direct entry with digital keys Direct entry is the method for specifying remote Fax numbers using the digital keys. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Key in the remote Fax number. 4 If you make a mistake, press the [CLEAR] button on the control panel or the [BACK SPACE] button in the address menu and correct the mistake. y P.
Address book entry Address book entry is the method for specifying remote Fax numbers by pressing the remote Fax buttons which have previously been registered. It is convenient if frequently used destinations are registered in the address book. y Registering the address book, see the [User Functions Guide]. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press the [ADDRESS] button to enter the address menu.
2 SENDING A FAX Group entry Group entry is the method of specifying remote Fax numbers by pressing the group button which has previously been entered. It is convenient if frequently used multiple destinations are entered into a group. y Creating Groups, see the [User Functions Guide]. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press the [ADDRESS] button to enter the address menu, then Press the [GROUP] button. y P.
Searching by ID number When selecting the remote Faxes registered in the address and group by searching by the ID number immediately displays the screen including the searched-for ID number. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press the [ADDRESS] button to enter the address menu, then the [KNOWN ID] button. 4 Key in the desired ID number, and press the [ENTER] button. y P.30 “Setting originals” y You can key in the number within the range of 1 to 1000.
2 SENDING A FAX 5 Press the button for the remote Fax that you want to send to. y Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or [Next] button to switch the screens. y To continue searching by ID number, press the [KNOWN ID] button. y To continue searching by address ( P.44 “Searching by address (Search address)”), press the [SEARCH ADDRESS] button. 6 Press the [START] button.
4 Press the button you want to search. 5 Enter the ideal button or number, and then press the [ENTER] button.
2 SENDING A FAX 6 Press the [SEARCH] button. 7 Press the button for the remote Fax that you want to send to, and then press the [ENTER] button. y If the remote FAX to be selected is one, the direct transmission (On-hook Transmission) can be performed. y Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or [Next] button to switch the screens. y To continue searching by the address, press the [SEARCH ADDRESS] button.
9 10 To perform the On-hook transmission, press the [MONITOR/PAUSE] button and the [DIAL] button. When you hear the answer tone (short high-pitched tone) through the built-in speaker, press the [START] button. Searching address using LDAP server Without using the address book in this equipment, you can select the remote Faxes registered in the address book of the LDAP (Lightweight Directory Access Protocol) server via network.
2 SENDING A FAX 4 Press the [DIR SERVICE] button. 5 Press the directory search name that you want to search, and then press the [ENTER] button 6 Search the remote Fax, and then send it. y Follow the procedure from step 4 in address)”. * 48 P.44 “Searching by address (Search Searching using the LDAP server is available for Fax number and E-mail.
Multi-address transmission The multi-address transmission function allows you to send the same document to 2 or more remote Faxes in a single operation, which can be done by combining direct, address book and group entry. Combining with the Internet Fax function is also available. This eliminates the need of placing the original and then dialing the number for each destination.
2 SENDING A FAX Confirming the destinations After specifying multiple destinations by using multi-address transmitting, you can confirm the addresses in the list by pressing the [DESTINATION] button. You can also delete the addresses by pressing the [DELETE] button. 50 1 Press the [DESTINATION] button. 2 Select the destination that you wish to delete, and then press the [DELETE] button. y Each screen displays 8 destinations.
Sending Originals Direct transmission In the direct transmission mode, the remote Fax is immediately dialed, and the originals are sent after a successful connection with the remote Fax that has been completed. y Users can check immediately if the original has been sent to the remote Fax. y Once scanned, the originals are not stored in the memory. y Users can specify only one remote Fax at one time. y After a page has been sent, the next page is scanned. It takes longer to scan all pages.
2 SENDING A FAX 5 Specify the remote Fax. 6 Press the [START] button. y Specifying by digital keys ( P.40 “Direct entry with digital keys”) y Specifying by address book ( P.41 “Address book entry”) y The remote Fax is dialed immediately and communication is initiated. y Canceling the direct transmission ( P.76 “Canceling direct transmission (during scanning)”) Memory transmission In the memory transmission mode, originals are scanned at high speed and temporarily stored in memory before transmitting.
4 Press the [MEMORY TX] button, set the other transmission conditions, then press the [ENTER] button. y P.33 “Setting the Transmission Conditions” 5 Specify the remote Fax. 6 Press the [START] button. y y y y Specifying by digital keys ( P.40 “Direct entry with digital keys”) Specifying by address book ( P.41 “Address book entry”) Specifying by group ( P.42 “Group entry”) Specifying by multi-address transmission ( P.
2 SENDING A FAX Other transmissions On-hook transmission In this mode, you can confirm the answering tone from the remote FAX without picking up the handset of the external telephone. When the other party receives the call as a telephone call, you can talk by picking up the handset of the external telephone. y This operation is available when the Line 1 lamp is OFF. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press the [OPTION] button and set the transmission conditions.
Off-hook transmission This mode is available by picking up the handset of the external telephone to dial. When the other party receives the call as a telephone call, you can talk with him/her. y This operation is available when the Line 1 lamp is OFF. y An external telephone is required (not available for the European version). y You can specify the remote Fax only using the external telephone. 1 Place the original(s). 2 Press the [FAX] button on the control panel.
2 SENDING A FAX Sending a Tone Tone services can be used even on pulse dial lines. 1 To receive a tone service, press the [#] button of the digital key to switch over to tone transmission. y For details of services and how to receive Fax information services, contact your service provider. This function can be used when a user uses “Pulse Dial” line.
RECEIVING A FAX 3. Reception Modes ....................................................................................................58 Reception Settings .................................................................................................59 Setting of the reception mode ...........................................................................................................59 Manual reception.................................................................................................
3 RECEIVING A FAX Reception Modes y Automatic Reception Faxes are automatically received during the incoming call. The line is designated for use exclusively by the Fax. y Manual Reception Faxes are received when the user confirms the call on the telephone, press the [MANUAL RECEIVE] button in the advanced menu and then the [START] button. * An external telephone is required (not available for the European version).
Reception Settings There are 2 reception modes: auto reception and manual reception. y AUTO reception Set this mode when the phone line is used exclusively for Faxing. The Fax automatically receives incoming originals. y MANUAL reception Set this mode when the Fax is connected to a line also used for voice telephone calls. Setting of the reception mode 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press the [ADMIN] button and then the [PASSWORD] button.
3 RECEIVING A FAX 60 4 Press the [FAX] button. 5 Press the [INITIAL SETUP] button. 6 Press the [AUTO] or [MANUAL] button to select the reception mode, and then press the [ENTER] button.
Manual reception * An external telephone is required (not available for the European version). 1 When the bell rings, pick up the handset of the external telephone. 2 If you hear a tone (Fax signal), press the [FAX] button on the control panel. 3 Press the [ADVANCED] button to enter the advanced menu, and then press the [MANUAL RECEIVE] button. 4 Make sure that “OFF HOOK RECEIVE” appears, press the [START] button and replace the handset.
3 RECEIVING A FAX Relationship between Original and Paper Acceptable size of paper Originals received by Fax can be printed on LD, LG, LT, ST, A3, B4, A4, B5 and A5 size paper, and are printed in the printing range of each size of paper. No printing will occur in the margins borders of the received originals as indicated by the gray borders on the figures below. Set the paper in the drawers, the Large Capacity Feeder (optional) or Paper Feed Pedestal (optional).
Paper priority when there is no same size paper When RX reduction printing and discard printing are set to “ON”, paper is selected according to the following priority: 1. Paper of the same size and same orientation as the received original 2. Paper of the same size but with a different orientation to the received original 3.
3 RECEIVING A FAX y European Size Size of Original being Received Priority A3 B4 A4 A4 A5 FOLIO A3 B4 A4 A4 A5 FOLIO A3 A4 A4 A4 B4 A3 FOLIO A4 A3 FOLIO B4 FOLIO A4 Reduced to 75% B4 A3 B5 A4 Reduced to 75% 1. 2. 3. 4. 5. 6. B5 7. B4 8. A3 The paper priority varies according to the RX reduction printing and discard printing settings. For details, contact your service technician.
CHECKING AND CANCELING THE COMMUNICATIONS 4. Checking Transmission Result..............................................................................66 Checking reserved transmissions .....................................................................................................66 Checking communication status (log) ...............................................................................................68 Address registration from send/receive log............................................
4 CHECKING AND CANCELING THE COMMUNICATIONS Checking Transmission Result Checking reserved transmissions You can check the following information of the transmission status (job) in the list on the touch panel. File number Receiver Accepted date Number of originals Transmission status Line1: Sending on line 1 Line2: Sending on line 2 Network: Sending via Internet Fax Delayed: Sending via Delayed Transmission Reservation Wait: Communication is in the standby queue.
2 Press the [FAX] button. y If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens. y Files are displayed in order beginning with the newest file. y To output the list with the current reservation status, press the [RESERVATION LIST] button. ( P.124 “Printing reservation list”) Releasing the department code error In the status column of “FAX/Internet FAX JOB” list, the job which is in “Invalid” status may appear.
4 CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status (log) You can check the following information of the communication status (log) in the list on the touch panel. y y y y y File number Receiver or sender Accepted date Number of originals Communication result OK: Transmission or reception succeeded. 4-digit error code: Transmission or reception failed. ( P.124 “Error code table”) 4 jobs are listed on each screen (page). The job display for 40 jobs (10 pages) are available.
2 Press the [LOG] button to enter the log menu, and then press the [SEND] or [RECEIVE] button. y If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens. y To output the list with the transmission or reception result, press the [JOURNAL] button. ( P.
4 CHECKING AND CANCELING THE COMMUNICATIONS Address registration from send/receive log You can register the information such as the remote Fax numbers and E-mail addresses in the address book from the send/receive log screen.
4 Select the item button you want to register, and then enter the recipient's or sender's information. y See the [Operator's Manual for Basic Function] for entering letters. y ID number is automatically numbered. y See the [User Functions Guide] for registering and correcting the address book. 5 Press the [ENTER] button.
4 CHECKING AND CANCELING THE COMMUNICATIONS Canceling Transmissions Canceling transmissions (during scanning) When an original is being scanned on the original glass: 72 1 When scanning of the original is finished, press the [JOB CANCEL]. 2 Press the [Yes] button. y If you press the [JOB FINISH] button or do nothing for about 45 seconds after finishing the scanning, the scanned data of the original start to be transmitted. y To change the setting of the scanning conditions, press the [OPTION] button.
When originals are being scanned using the Reversing Automatic Document Feeder (optional): 1 Press the [STOP] button while the multiple originals are being scanned. Scanning (storing into memory) is paused. 2 To cancel the job, press the [JOB CANCEL] button while scanning is paused. y To resume scanning, press the [START] button on the control panel. y When the [JOB FINISH] button is pressed, the scanned data of the original(s) start to be transmitted.
4 CHECKING AND CANCELING THE COMMUNICATIONS Canceling reserved memory transmissions This function allows you to cancel reserved memory transmissions that are currently stored in the memory and waiting to be sent (including Delayed Transmission Reservation and Poling Transmission/Reception). 74 1 Press the [JOB STATUS] button on the control panel. 2 Press the [FAX] button. 3 Press the file to be canceled from memory. 4 Press the [DELETE] button.
Canceling transmissions (during memory transmission) 1 Press the [JOB STATUS] button on the control panel. 2 Press the [FAX] button. 3 Select the file that is currently being transmitted. 4 Press the [DELETE] button. 5 When “Delete OK?” appears, press the [DELETE] button. y Check that the status column indicates “Line1” (transmitting via line 1) or “Line2” (transmitting via line 2).
4 CHECKING AND CANCELING THE COMMUNICATIONS Canceling direct transmission (during scanning) 1 Press the [STOP] button during transmission (scanning). y The transmission (scanning) operation is stopped. Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission was canceled will be sent to the remote Fax.
ADVANCED FUNCTIONS 5. Transmitting 2-Sided Originals..............................................................................79 Priority Transmission .............................................................................................81 Polling Communication..........................................................................................82 Polling transmission ..........................................................................................................................
Save as File ...........................................................................................................
Transmitting 2-Sided Originals This function is used to scan and transmit 2-sided originals with the Reversing Automatic Document Feeder (optional). y Placing 2-sided A4/LT originals When you place a 2-sided original on the Reversing Automatic Document Feeder (optional), change the direction of the original depending on its bound position as follows: 1. Right-to-left (book-type) original 2.
5 ADVANCED FUNCTIONS 80 5 Press the [BOOK] or [TABLET] button depending on the bound position of the original(s), and then press the [ENTER] button. 6 Specify the remote Fax 7 Press the [START] button. y y y y Entering the Fax number ( P.40 “Direct entry with digital keys”) Selecting from address book ( P.41 “Address book entry”) Selecting by group registration ( P.42 “Group entry”) Selecting using multi-address transmission ( P.
Priority Transmission Priority Transmission allows you to perform a transmission prior to other reserved transmissions (including redial standby). y For this function, only a direct dialing method (with digital keys) and an address book entry method are available. y Only one remote Fax can be specified per one transmission in this function. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press the [OPTION] button and set the transmission conditions.
5 ADVANCED FUNCTIONS Polling Communication This function is used when you want to receive a Fax from a sender upon your request. The receiver can receive the Fax whenever he or she wants. This function is set at the sender's side by storing the data of an original into memory. This operation is called polling transmission. The polling reservation is valid for only 1 transmission; the data of the original will be cleared once it has been transmitted upon the receiver's request.
6 Press the [START] button. y Scanning starts and the scanned data will be stored in a memory. y Canceling the polling transmission ( P.
5 ADVANCED FUNCTIONS Polling reception There are 2 types of polling reception as follows: y Individual polling reception: Receiving a Fax from one sender y Multi-polling reception: Receiving a Fax from 2 or more senders in a single operation. This function can be used in combination with the direct dialing, address book entry and group entry. 84 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [POLLING] button.
Mailbox Communication This function is used to communicate between Fax machines compatible with a mailbox function (ITU-T compatible). The owners of these Fax machines can input or retrieve the data of originals in the mailbox. There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and multi-address relay mailbox. To perform mailbox communication, the mailboxes must be set in advance.
5 ADVANCED FUNCTIONS Example of multi-address relay mailbox If you want to transmit the same original to several offices in New York from Los Angeles office, you can reduce the communication cost utilizing a multi-address relay mailbox function, by setting the New York office "A" as a relay station (see the figures below). 1. Set a relay mailbox in the New York office "A". ( P.89 “Setting up relay mailbox”) 2.
Setting up mailbox for confidential and bulletin board communication How to create a confidential mailbox or bulletin box mailbox on sender's side is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then press the [BOX SETUP] button. 4 Press the [ENTER] button.
5 ADVANCED FUNCTIONS 5 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] button. y If you want to set up a password, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. y The password being entered is indicated with "*". y A password is required to Transmit to a Bulletin Board Mailbox from a remote fax.
Setting up relay mailbox How to create a relay mailbox on sender's side is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [RELAY] button, and then press the [BOX SETUP] button. 4 Press the [ENTER] button.
5 ADVANCED FUNCTIONS 5 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] button. y If you want to set up a password, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. y The password being entered is indicated with "*". 6 Specify the relay destination to be registered from the address book or the group list.
8 If you want to send the relay destination transmission report, press the [YES] button. y If you press the [NO] button here, steps 9 and 10 are not necessary. y For the relay destination transmission report, see P.126 “Automatically Printing Lists & Reports”. The default operation of the relay destination transmission report is "On Error". For configuration of this operation, see P.130 “Setting the communication report output”.
5 ADVANCED FUNCTIONS 10 Confirm that the registered information is correct, and then press the [ENTER] button. The registered mailboxes can be confirmed in a mailbox list. ( box list”) 11 92 P.125 “Printing ITU mail- Press the [ALWAYS] button to always print out the received Fax, or press the [ON ERROR] button to print it out only when the relay transmission has failed.
Deleting mailbox How to delete a mailbox no longer needed is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button, and then press the [BOX DELETE] button. 4 Press the [ENTER] button. y If the selected mailbox has not been set, "No entry" appears.
5 ADVANCED FUNCTIONS 5 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] button. y If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. * 94 You can delete the mailbox with the administrator password. Ask the administrator about the administrator password. 6 Press the [ENTER] button. 7 Press the [YES] button.
Modifying relay mailbox How to modify the content of a relay mailbox is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [RELAY] button, and then press the [MODIFY] button. 4 Press the [ENTER] button. y If the selected mailbox has not been set, "No entry" appears.
5 ADVANCED FUNCTIONS 5 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] button. y If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. 6 Press the [ENTER] button. 7 Correct the remote Fax. (The field of the remote Fax currently selected is highlighted.) y If the box number keyed in is not correct, "No entry" appears.
9 If you want to send the relay destination transmission report, press the [YES] button. y If you press the [NO] button here, steps 10 and 11 are not necessary. y For the relay destination transmission report, see ( P.126 “Automatically Printing Lists & Reports”). 10 Specify the remote Fax to receive the relay destination transmission report from the address book or by a direct dialing (with the digital keys). y Only one remote Fax can receive this report.
5 ADVANCED FUNCTIONS 12 98 Press the [ALWAYS] button to always print out the received Fax, or press the [ON ERROR] button to print it out only when the relay transmission has failed.
Printing Fax out of mailbox How to print a Fax out of a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then press the [PRINT] button. 4 Press the [ENTER] button. y If the selected mailbox has not been set, "No entry" appears.
5 ADVANCED FUNCTIONS 5 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] button. y If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. 6 Press the [START] button. y If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid number" appears.
5 Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then press the [INPUT] button. 6 Press the [ENTER] button. 7 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] button. y If the selected mailbox has not been set, "No entry" appears. y If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. 8 Press the [ENTER] button.
5 ADVANCED FUNCTIONS Canceling data in mailbox How to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then press the [CANCEL] button. 4 Press the [ENTER] button.
7 Press the [YES] button. y The data has been deleted from the mailbox. y If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid number" appears. Key in the correct box number or password. Transmitting Fax to mailbox How to transmit and register Fax data into mailbox on receiver's side (remote Fax) is explained here. 1 Place the original(s). 2 Press the [FAX] button on the control panel.
5 ADVANCED FUNCTIONS 5 Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button, and then press the [TRANSMIT] button. 6 Press the [ENTER] button. 7 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] button. y If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button.
Polling data out of mailbox How to poll (retrieve) Fax data out of a confidential mailbox or a bulletin board mailbox on receiver's side (remote Fax) is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then press the [POLLING] button. 4 Press the [ENTER] button.
5 ADVANCED FUNCTIONS 5 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] button. y If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. A password entry is necessary for the data polling out of a confidential mailbox. 6 Press the [ENTER] button. 7 Specify the remote Fax 8 Press the [START] button.
Chain Dial Communication This function is used when you want to combine several numbers to select remote Fax machines using long distance carriers and specialized access lines. You can combine sets of numbers (address book entry and direct entry) by first pressing the [CHAIN DIAL COMM.] button. * 128 digits of numbers in total can be set in this function. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press the [OPTION] button and set the transmission conditions.
5 ADVANCED FUNCTIONS 6 Specify the number to be dialed next either from the address book or by direct dialing. y e.g. Press the [Italy 39] button in the address book as an international code, and then press the [Rome Office] button in the address book. 7 108 Press the [START] button. y The transmission will start in the order of the remote Fax machines entered.
Delayed Transmission Reservation This function is used when you want to transmit a Fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country which has a time difference. y The acceptable range of reservation is up to one month later. y The date, hour and minute of reception time can be set. y The date and time of reception can also be set in a polling reception.
5 ADVANCED FUNCTIONS 6 Press the [ENTER] button. 7 Specify the remote Fax 8 Press the [START] button. y y y y Entering the Fax number ( P.40 “Direct entry with digital keys”) Selecting from address book ( P.41 “Address book entry”) Selecting by group registration ( P.42 “Group entry”) Selecting using multi-address transmission ( P.49 “Multi-address transmission”) y Canceling delayed transmission reservation of which status is "Wait" ( P.
4 Press the [RELEASE] button. y The reservation is canceled and the memory transmission is performed. y Canceling the delayed transmission reservation of which status is "Wait" ( P.74 “Canceling reserved memory transmissions”) y Canceling delayed transmission that is currently being transmitted ( P.75 “Canceling transmissions (during memory transmission)”) To cancel the delayed transmission reservation of which status is “Delayed”, press the [DELETE] button.
5 ADVANCED FUNCTIONS Recovery Transmission This function is used to transmit a Fax without placing an original again when the Fax was not transmitted after the specified number of redial. The Fax data of the failed transmission will be retained in a memory, and you can select and retrieve the data to transmit again in the operation on the touch panel. The retention period of the data needs to be set in advance. ( P.
Canceling recovery transmission 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [RECOVERY TX] button. 3 Select the data you want to cancel. 4 Press the [JOB CANCEL] button. 5 Press the [YES] button.
5 ADVANCED FUNCTIONS Onramp Gateway Onramp gateway overview This function is used to transmit a Fax from a Fax machine with a mailbox function to an E-mail address registered in the mailbox of a relay station through the relay station. ITU-T compatible G3 FAX 3. The facsimile is converted to an E-mail and forward to a mail server through the LAN. 4. The E-mail is delivered through the Internet, and transfered to the end station. e-STUDIO Mail Server Mail Server Relay Box 2.
Setting relay mailbox To use this equipment as a relay station for an onramp gateway transmission, set up a relay mailbox on this equipment and then register an E-mail address as a relay destination. When the onramp gateway function is used, all Fax machines with the mailbox function can transmit a Fax to this equipment (relay station), and this equipment can forward the Fax to the specified E-mail address as an E-mail.
5 ADVANCED FUNCTIONS Offramp Gateway Offramp gateway overview This function is used to convert an E-mail, received at this equipment as a relay station, into a Fax data and forward it to another Fax machine through a public telephone line. It is useful when you want to reduce communication cost by using both the Internet and public telephone lines.
To receive an E-mail using SMTP This equipment receives E-mails using a Simple Mail Transfer Protocol (SMTP) to enable the offramp gateway transmission. SMTP is a server protocol for sending E-mails from a client PC to a mail server or between servers. When the SMTP server setting is enabled in the network setting of this equipment, this equipment can receive E-mails forwarded using SMTP. To receive E-mails, this equipment is usually registered as a host machine.
5 ADVANCED FUNCTIONS Save as File This function is used to save transmitted Fax data to the shared folder of this device or a network folder you specify. Once the data is saved to the desired location, you can access the files using Windows Explorer or My Network Places. * * 118 To save a Fax data into a client PC, the network administrator has to make some settings in advance. See the TopAccess Guide for details. The hard disk of this equipment may break down in rare cases.
4 Press the [FILE NAME] button to enter the file name (maximum 45 letters) of the original to be saved, and then press the [ENTER] button. y To enter letters, see the Operator's Manual for Basic Function. 5 Select the location where the data is saved. y [MFP LOCAL]: Select it when the data should be saved in the hard disk of this equipment. The data will be saved under the directory path shown on the menu.
5 ADVANCED FUNCTIONS 6 Select the file format. y y y y * 120 [PDF (MULTI)]: Select it when the data should be saved as a multiple-page PDF file. [PDF (SINGLE)]: Select it when the data should be saved as a single-page PDF file. [TIFF (MULTI)]: Select it when the data should be saved as a multiple-page TIFF file. [TIFF (SINGLE)]: Select it when the data should be saved as a single-page TIFF file.
PRINTING LISTS AND REPORTS 6. Manually Printing Lists & Reports.......................................................................122 Printing transmission/reception journals .........................................................................................123 Error code table...............................................................................................................................124 Printing reservation list..................................................................
6 PRINTING LISTS AND REPORTS Manually Printing Lists & Reports You can print the following lists and reports. * Lists and reports are printed on LT/A4-size paper. If the equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper. y Transmission journal: List of transmissions. Outputs the latest 40 (or 120) transmissions. Switching the number of communications output ( P.
Printing transmission/reception journals 1 Press the [JOB STATUS] button on the control panel. 2 Press the [LOG] button to enter the log menu, and then press the [SEND] or [RECEIVE] button. 3 Press the [JOURNAL] button. y The journals will be output. y If the [JOURNAL] button is pressed with a file selected, the journal of the selected file for one transmission is output.
6 PRINTING LISTS AND REPORTS Error code table If an error occurs during communications, an error code is indicated in the transmission journal, reception journal or memory transmission journal. See the following table for the remedy. Error Code Description Remedy 0012 Original jam 0013 Door open Firmly close the open door. 0020 Power interruption Check the power interruption report. 0030 Reset Transmission is cancelled.
Printing ITU mailbox list 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX LIST] button. y The ITU mailbox list is output.
6 PRINTING LISTS AND REPORTS Automatically Printing Lists & Reports Automatically printing lists & reports Reports are automatically output if the conditions in the setting of the lists & reports output ( P.127 “Setting the lists and reports output”) are satisfied. * Lists and reports are printed on LT/A4-size paper. If LT/A4-size paper has run out, lists and reports will be printed on larger sized paper. y Transmission journal: Printed after every 40 (or 120) transmissions.
Setting the lists and reports output Setting the (transmission/reception) journal output and its number y AUTO: ON, OFF Setting whether the transmission/reception journal should be output automatically. y Transmission journal: 40,120 Setting the number of communications on the transmission journal as 40 or 120. y Reception journal: 40,120 Setting the number of communications on the reception journal as 40 or 120. 1 Press the [USER FUNCTIONS] button on the control panel.
6 PRINTING LISTS AND REPORTS 128 4 Press the [LIST/REPORT] button. 5 Press the [REPORT SETTING] button. 6 Press the [JOURNAL] button.
7 Press the [ON] or [OFF] button. 8 Select the desired number (either 40 or 120 communications). 9 Press the [ENTER] button. y The default setting is ON. y The default setting is 40.
6 PRINTING LISTS AND REPORTS Setting the communication report output The following conditions of the communication report output can be set. MEMORY TX: OFF, ALWAYS, ON ERROR DIRECT TX: OFF, ALWAYS, ON ERROR MULTI TX: OFF, ALWAYS, ON ERROR POLLING: OFF, ALWAYS, ON ERROR RELAY ORIGINATOR: OFF, ALWAYS, ON ERROR RELAY STATION: OFF, ALWAYS, ON ERROR RELAY DESTINATION: OFF, ALWAYS, ON ERROR If the [ALWAYS] button is selected: The report is output after every communication is completed.
4 Press the [LIST/REPORT] button. 5 Press the [REPORT SETTING] button. 6 Press the [COMM. REPORT] button.
6 PRINTING LISTS AND REPORTS 7 Press the desired buttons for each item. y If the button for the desired function is not shown, press the [Next] button to switch screens. y The icons highlighted in the screen below are the default settings. However, the [ALWAYS] buttons are selected for all reports other than “RELAY DESTINATION” as a default setting for European versions.
Setting the reception list output y LOCAL: ON, OFF Setting whether the mailbox reception report should be printed when the original is stored in the local mailbox. y REMOTE: ON, OFF Setting whether the mailbox reception report should be printed when the original is received from the remote Fax to the local mailbox. y RELAY STATION: ON, OFF Setting whether the mailbox reception report should be printed when the multi-address relay transmission is received from the multi-address relay originator.
6 PRINTING LISTS AND REPORTS 134 4 Press the [LIST/REPORT] button. 5 Press the [REPORT SETTING] button. 6 Press the [RECEPTION LIST] button.
7 Press the desired buttons for each item. 8 Press the [ENTER] button. y The icons highlighted in the screen below are the default settings.
6 PRINTING LISTS AND REPORTS Lists/Reports Samples Transmission journal (Manually and automatically output) This is the list of the transmission-related information such as communication results and remote Fax numbers. y Output information for the last 40 or 120 communications can be confirmed. Switching the number of communications output. ( P.
Terminal ID Sender’s Fax number (Line2: Optional) Sender’s Fax number (Line1) Journal (or list) outputting date and time ROM version TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 07-10-'06 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. NO. FILE NO. DATE TIME DURATION PGS TO 001 002 002 010 07.10 16:59 07.
6 PRINTING LISTS AND REPORTS Reception journal (Manually and automatically output) This is the list of the reception-related information such as communication results and remote Fax numbers. y Output information for the last 40 or 120 communications can be confirmed. Switching the number of communications output. ( P.127 “Setting the (transmission/reception) journal output and its number”) y The mark on the “MODE” is appended when the 2nd line is used.
Reservation list (Manually output) This is the list of the jobs that are standing by for transmission and recovery transmission. y The mark on the “TO” refers to a manually input telephone number. y The mark G on the “TO” refers to a pre-programmed group. RESERVATION LIST TX/RX FILE NO. 017 TIME : 07-10-'06 18:41 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. DATE TIME 07.10 18:41 FUNCTION MULTI TX PGS 1 TO G ABC EXPRESS RECOVERY TX FILE NO. DATE TIME 013 07.
6 PRINTING LISTS AND REPORTS Mailbox/relay box report (Manually output) This is the report of the current status of the mailboxes. MAILBOX/RELAY BOX REPORT MAIL BOX BOX NO. 11222 11231 RELAY BOX NO. 12345 BOX TYPE BULLETIN BD. CONFIDENTIAL END STATION ADDRESS GROUP FORWARD/INBOUND FAX(TSI) BOX NO. AGENT 22222 E-MAIL 140 Lists/Reports Samples TIME : 07-10-'06 18:00 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. PGS FILE NO. DATE TIME FROM 1 008 07.
Memory transmission report (Automatically output) After memory transmission has ended, this report is output. A reduced image of the first page of the document transmitted is appended on the report. y This will be output "ON ERROR" or "ALWAYS". ( P.130 “Setting the communication report output”) y The mark on the “TO” is appended when the 2nd TEL NUMBER is used for transmission. y The mark on the “TO” refers to a manually input the telephone number. y The (ITU MAILBOX: ) on the “FILE NO.
6 PRINTING LISTS AND REPORTS Transmission report (Automatically output) After direct transmission has ended, this report is output. y This will be output "ON ERROR" or "ALWAYS". ( P.130 “Setting the communication report output”) y If an error occurs during direct transmission, the error code will be indicated on the “STATUS”. ( P.124 “Error code table”) TRANSMISSION REPORT 142 XXXXXXXXXXX TIME : 07-10-'06 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. NO. FILE NO.
Multi transmission report (Automatically output) After multi-address transmission has ended, this report is output. A reduced image of the first page of the document transmitted is appended on the report. y This will be output "ON ERROR" or "ALWAYS". ( P.130 “Setting the communication report output”) y The mark on the “TO” is appended when the 2nd TEL NUMBER is used for transmission. y The mark on the “FAX NUMBER” refers to a manually input telephone number.
6 PRINTING LISTS AND REPORTS Polling report (Automatically output) After multi-polling reception has ended, this report is output. y This will be output "ON ERROR" or "ALWAYS". ( P.130 “Setting the communication report output”) y The mark on the “FAX NUMBER” refers to a manually input telephone number. POLLING REPORT FILE NO. DATE START TIME END TIME SUCCESSFUL ADDRESS BOOK 001 : : : : 014 07.10 18:02 07.10 18:17 07.
Mailbox reception report (Automatically output) This report is output when an original is received in a confidential or bulletin board. MAILBOX RECEPTION REPORT FILE NO. DATE BOX NUMBER BOX TYPE DOCUMENT PAGES FROM : : : : : : TIME : 07-10-'06 18:22 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 016 07.10 18:22 12345 CONFIDENTIAL 1 (TOTAL 2 ) LOCAL Relay station report (Automatically output) This report is output when an original is received in a relay mailbox.
6 PRINTING LISTS AND REPORTS Relay transmission originator terminal report (Automatically output) When this equipment is setup as a relay originator, the report of the transmission to the relay stations is output. y This will be output "ON ERROR" or "ALWAYS". ( P.130 “Setting the communication report output”) y The mark on the “TO” refers to a manually input telephone number. RELAY TX ORIG. TERMINAL REPORT FILE NO.
Relay transmission relay station report (Automatically output) When this equipment is setup as a relay station, the report of the transmission to the relay destinations is output. A reduced image of the first page of the document transmitted is appended on the report. y This will be output "ON ERROR" or "ALWAYS". ( P.130 “Setting the communication report output”) y The mark on the “TO” is appended when the 2nd TEL NUMBER is used for transmission. RELAY TX RELAY STATION REPORT FILE NO.
6 PRINTING LISTS AND REPORTS Relay transmission end terminal report (Automatically output) When this equipment is setup as a relay station, the report of the transmission to the relay destinations is transferred to the destination registered. A reduced image of the first page of the document transmitted is appended on the report. y This will be output "ON ERROR" or "ALWAYS". ( P.130 “Setting the communication report output”) RELAY TX END TERMINAL REPORT TIME : 07-10-'06 14:46 FAX NO.
Power failure list (Automatically output) A list of the jobs which were erased will be output if there is something wrong with the contents of the image memory when the main power switch is turned ON after a power failure during Fax communication. POWER FAILURE LIST TX/RX FILE NO. 044 045 TIME : 07-10-'06 17:53 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FUNCTION POLLING RX MULTI TX MEMORY RECEPTION FILE NO. 029 PC JOB FILE NO.
6 PRINTING LISTS AND REPORTS 150 Lists/Reports Samples
REGISTERING AND SETTING ITEMS 7. Setting the Initial Transmission Mode ................................................................152 Registering the Terminal ID .................................................................................154 Setting the Reception Mode.................................................................................159 2nd Line Board (optional) Installation ................................................................162 Dial type setting.......................
7 REGISTERING AND SETTING ITEMS Setting the Initial Transmission Mode Set the initial settings for the original transmission conditions and transmission type. When you send an original without changing the original conditions and transmission mode settings, the original is sent with the initial setting values.
3 Press the desired buttons for each item. 4 Press the [ENTER] button. y The screen below shows the default setting. y Press the [Next] or [Prev] button to switch the screens as required.
7 REGISTERING AND SETTING ITEMS Registering the Terminal ID If you register the ID name in advance, you can print sender information on the leading edge of originals that are transmitted and receiver information on the trailing edge of originals that are received. y Details to register: ID name (max. 20 characters) ID number (max. 20-digit number) Printing of international code (ON/OFF) In compliance with FCC regulations ( P.
1 Press the [USER FUNCTIONS] button on the control panel. 2 Press the [ADMIN] button and then the [PASSWORD] button. 3 Enter the administrator password (6 to 10 digits), and then press the [ENTER] button. y Ask your administrator for the administrator password. 4 Press the [FAX] button.
7 REGISTERING AND SETTING ITEMS 5 Press the [TERMINAL ID] button. 6 Press the [ID NAME] button and enter the ID name in the letter entry screen (up to 20 characters). When you have finished entering the letters, press the [ENTER] button. y Entering letters, see the [Operator's Manual for Basic Function]. 7 156 Press the [FAX NUMBER] button.
8 Press either the [YES] or [NO] button for adding the international code. If you add the international code (your country/region code) in advance, you can let the remote Fax know your country/region when communicating overseas. Registration by adding international code in the terminal ID (234-567-8901). +12345678901 If the area code starts from "0", "0" will be omitted. International code If you press the [YES] button in step 7, "+" is added automatically.
7 REGISTERING AND SETTING ITEMS 11 Check the settings. If they are correct, press the [ENTER] button to complete entry. y To change the settings, press the [ID NAME], [FAX NUMBER] or [LINE2 NUMBER] button again.
Setting the Reception Mode Set reception mode such as the volume settings and line-related items. y Reception mode AUTO, MANUAL y Monitor tone volume Adjustable 0-7 steps (0: tone OFF) The “monitor tone” refers to the line monitor tone when the [MONITOR/PAUSE] button is pressed. y Reception completion tone volume Adjustable 0-7 steps (0: tone OFF) The reception “completion tone” refers to the tone made by the equipment upon printing a Fax reception. It will be heard after each Fax reception has printed.
7 REGISTERING AND SETTING ITEMS 4 Press the [FAX] button. 5 Press the [INITIAL SETUP] button. 6 Press the desired buttons for each item. y Press the [Prev] or [Next] button to switch the screens. y The screen below shows the default settings. y With the monitor tone volume, you can adjust the volume level used when the [MONITOR/PAUSE] button on the control panel is pressed. y With the reception completion tone volume setting, you can adjust the volume level of the Fax reception end of print tone.
7 Press the [ENTER] button. y The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Functions Guide]. There is no second screen to display the dial types for the European version.
7 REGISTERING AND SETTING ITEMS 2nd Line Board (optional) Installation Installing the 2nd line board (option) allows simultaneous dual communications of transmission/ reception like transmission during reception and reception during transmission. When the 2nd line is used, the following function setting and registration are required. y Registering terminal ID ( P.
4 Press the [FAX] button. 5 Press the [INITIAL SETUP] button. 6 Select either of the [DP] or [MF] buttons for the dial type (line 2) setting y Press the [Next] or [Prev] button to switch the screens as required. y DP, MF. ( P.159 “Setting the Reception Mode”) 7 Press the [ENTER] button.
7 REGISTERING AND SETTING ITEMS 2nd line setting When the optional 2nd line board is installed, its operation can be selected using the following procedure: y Transmission/Reception Both transmission and reception are available all the time. y Reception only (24 hours) The 2nd line is always standing by for reception. y Reception only (timer) Only reception is available during the specified period of time.
4 Press the [FAX] button. 5 Press the [LINE-2 MODE] button.
7 REGISTERING AND SETTING ITEMS Transmission and reception (TX/RX) 6 Press the [TX/RX] button. 7 Press the [ENTER] button. Reception only (24HR) 166 6 Press the [RX ONLY (24HR)] button. 7 Press the [ENTER] button.
Reception only (TIMER) 6 Press the [RX ONLY (TIMER)] button. 7 Press the [ENTER] button. y Key in the START time and END time. y Press the [ ] or [ ] button to move the cursor. y Time is displayed in the 24-hour system.
7 REGISTERING AND SETTING ITEMS Setting RX Printing Setting RX printing Set print settings for originals received on the Fax that are to be printed. 2 print installations are available: discard printing and RX reduction printing. y Discard Printing ON (default setting): When originals are up to 10 mm larger than the printing area; the part of the originals that extends beyond the paper printing area is discarded.
3 Enter the administrator password (6 to 10 digits), and then press the [ENTER] button. y Ask your administrator for the administrator password. 4 Press the [FAX] button. 5 Press the [RX PRINT] button.
7 REGISTERING AND SETTING ITEMS 6 Press the [ON] or [OFF] button of the [DISCARD] and/or [REDUCTION], and then the [ENTER] button. y The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Functions Guide]. Setting duplex printing This printer setting determines whether or not to print received Faxes on both sides of the paper available for Fax reception. y Duplex printing is available only if the received original sizes and resolution are the same.
3 Enter the administrator password (6 to 10 digits), and then press the [ENTER] button. y Ask your administrator for the administrator password. 4 Press the [FAX] button. 5 Press the [RX PRINT] button.
7 REGISTERING AND SETTING ITEMS 6 Press the [ON] button for the duplex print function, and then press the [ENTER] button. y The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Functions Guide]. Duplex printing direction differs depending on the received original size. 1. Received LD, LG, LT, A3, A4, or B4-sized originals are printed so that they can be bound along the long edge of direction. 2.
Setting the rotate sort (Alternation) This printer setting determines whether or not to output each separate Fax job by rotated sort (90 degrees) alternately. * * Rotate Sort is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R drawers. If paper becomes empty during Rotate Sort, the rest of the document is printed on the remaining paper. 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press the [ADMIN] button and then the [PASSWORD] button.
7 REGISTERING AND SETTING ITEMS 5 Press the [RX PRINT] button. 6 Press the [ON] button for the rotate sort function, and then press the [ENTER] button. y The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Functions Guide].
Setting Recovery Transmission Setting the document-holding-time for retaining a document in memory using the Recovery Transmission function. 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press the [ADMIN] button and then the [PASSWORD] button. 3 Enter the administrator password (6 to 10 digits), and then press the [ENTER] button. y Ask your administrator for the administrator password. 4 Press the [FAX] button.
7 REGISTERING AND SETTING ITEMS 5 Press the [RECOVERY TX] button. 6 Change the document-stored time with the [ ton, and press the [ENTER] button. 1H] or [24H y The document-holding time can be changed in 1 hour increments.
TROUBLESHOOTING 8. When The Following Messages Appear .............................................................178 Transmission Trouble...........................................................................................179 Reception Trouble.................................................................................................
8 TROUBLESHOOTING When The Following Messages Appear When the following messages appear on the touch panel, press the [FUNCTION CLEAR] button to clear the error message and perform the appropriate remedy for the error. For details of messages not listed below, see the [Operator’s Manual for Basic Functions]. Message 178 Cause Remedy Memory overflow Memory overflowed when scanning documents to the memory. Either wait for memory to be cleared, or check the jobs and delete reserved jobs to clear memory.
Transmission Trouble Check the following points if you are having trouble sending documents. If you cannot rectify the problem with the points below, or the problem is not listed below, call service for assistance. Trouble Check Point “TRANSMIT” is not displayed even if the [START] button is pressed. y Did you replace the handset before you pressed the [START] button? When you are making a call on the handset to send a Fax, do not replace the handset until you press the [START] button.
8 TROUBLESHOOTING Reception Trouble Check the following points if you are having trouble receiving documents.If you cannot rectify the problem with the points below, or the problem not listed below, call service for assistance. 180 Trouble Check Point Originals cannot be received even if “RECEIVE” is displayed and the [START] button is pressed.
SPECIFICATIONS 9. Main Specifications ..............................................................................................
9 SPECIFICATIONS Main Specifications Model Name GD-1210 (For FC-2500C/3500C/3510C) Size of Original (North America) LD, LG, LT, LT-R, ST, ST-R, COMP Size of Original (European) A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO Recording Paper Size (North America) 11” x 17” (LD), 8.5” x 14” (LG), 8.5” x 11” (LT), 5.5” x 8.5” (ST), 10.
INDEX Numerics 2nd Line Board (GD-1160) ........................... 18 2nd Line Board (optional) Installation .......... 162 2nd line setting ......................................... 164 A About Originals ........................................... 29 Acceptable size of paper .............................. 62 ACCESS button .......................................... 20 Additional Drawer Module ............................ 15 Address book entry ...............................
Mailbox reception report Automatically output ............................... 145 Mailbox reception report ......................... 126 Mailbox Transmission .................................. 26 Mailbox/relay box report (Manually output) ... 140 Main Specifications ................................... 182 Manual reception ..................................59, 61 Manually Printing Lists & Reports ............... 122 Memory Reception ...................................... 58 Memory transmission ..............
S Save as File ............................................. 118 SCAN button .............................................. 19 Scanning area ............................................ 17 Searching address using LDAP server .......... 47 Searching by address (Search address) ........ 44 Searching by ID number .............................. 43 Sending different width originals ................... 36 Sending Originals ....................................... 51 Setting duplex printing ........................
186 INDEX
Printed in Malaysia GD-1210 OME060027B0
MULTIFUNCTIONAL DIGITAL SYSTEMS Operator's Manual for Facsimile Function GD-1210 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN 2006 TOSHIBA TEC CORPORATION All rights reserved 6LE29597002 R060120A9101-TTEC Ver02 2006-08
