MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit
©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
Preface Thank you for purchasing the Toshiba FAX Unit GD-1250/GD-1260/GD-1270. This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used in optimum working conditions, keep this Operator's Manual in a handy place for future reference.
Notice to Users For U.S.A. only WARNING FCC Notice: Part 15 and Part 18 This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 (e-STUDIO2330C/2820C/2830C/3520C/3530C/4520C, e-STUDIO5520C/6520C/6530C, e-STUDIO205L/255/305/355/ 455, e-STUDIO555/655/755/855) and Part 18 (e-STUDIO5520C/6520C/6530C, e-STUDIO555/655/755/855) of the FCC Rules.
For Canada only NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
TOSHIBA OF CANADA LIMITED Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2 For NEW ZEALAND only “The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Before Reading This Manual How to read this manual Symbols in this manual In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.
Description of original/paper direction Paper or originals of A4, B5 or LT size can be placed either in a portrait direction or in a landscape direction. In this manual, “-R” is added to this paper size when this size of paper or original is placed in a landscape direction.
General Precautions When power failure occurs y Neither Fax nor telephone functions of the device are available in the event of a power failure. y You can use the external telephone to dial a number to make a call or to receive a call. (See the operator’s manual of your telephone set for details.) y The originals stored in the memory might be deleted completely. y Settings or registration contents such as the date and time or the address book data will not be deleted.
CONTENTS Preface....................................................................................................................................... 1 Notice to Users ......................................................................................................................... 2 Before Reading This Manual ................................................................................................... 5 General Precautions......................................................................
Recovery Transmission ......................................................................................................... 77 Onramp Gateway .................................................................................................................... 78 Offramp Gateway.................................................................................................................... 79 Save as File ..................................................................................................
BEFORE USING FAX 1. This chapter describes the basics of this equipment you should learn before you start using it. Description of Each Component........................................................................................... 12 Control panel ........................................................................................................................................................12 Touch panel ........................................................................................
1 BEFORE USING FAX Description of Each Component Control panel This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the Quick Start Guide.
1 BEFORE USING FAX 1.BEFORE USING FAX 1. [FAX] button Use this button to display the fax screen when you use the fax function. When you use the Internet Fax function, you also press this button. For details of the Internet Fax function, refer to the Scanning Guide. 2. [USER FUNCTIONS] button Use this button when you register/make settings such as initial setting for the fax function. 3. Digital keys Use these keys to enter fax numbers, etc. 4.
1 BEFORE USING FAX Touch panel This section describes the fax screen on the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide. 1 2 3 4 5 6 1. Header area The name of the currently selected function and buttons related to the current status of this equipment are shown here. 2. Message area Various messages such as the status of this equipment and operating instructions are shown here. 3.
1 BEFORE USING FAX 1.BEFORE USING FAX Options This section describes the options related to the fax function. y FAX Unit This unit enables the use of the fax function. e-STUDIO4520C Series / e-STUDIO455 Series / e-STUDIO855 Series: GD-1250 e-STUDIO6530C Series: GD-1270 y 2nd Line for FAX Unit (GD-1260) This board enables the use of 2 lines for sending and receiving faxes.
1 BEFORE USING FAX Connecting Cables Be sure that the power of this equipment is turned OFF before connecting the cables.
1 BEFORE USING FAX 1.BEFORE USING FAX e-STUDIO855 Series (GD-1250) 1 2 3 1. LINE2 Connect a telephone line when the 2nd Line for FAX Unit (optional) is installed. 2. LINE Connect a telephone line. 3. TEL Connect an external telephone. y Do not connect this equipment and the external telephone to a telephone connector in parallel. y Use the external telephone without an answerphone (or with the function off) to be connected with the TEL.
SENDING/RECEIVING A FAX 2. This chapter describes how to send and receive a fax. Sending a Fax ......................................................................................................................... 20 Basic procedures..................................................................................................................................................20 Handling an original........................................................................................................
2 SENDING/RECEIVING A FAX Sending a Fax Basic procedures This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax. These procedures are described in the following pages. P.38 “Other transmissions” P.53 “ADVANCED FUNCTIONS” 1 Place the original(s). Check the original size and scanning range, etc.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX 4 Specify the recipient. To specify the recipient, dial the number using the digital keys on the control panel or use the address book. P.31 “Specifying the recipient” 5 Press [SEND]. The fax is sent or reserved. y Alternatively, you can press the [START] button on the control panel. y In the memory transmission mode, the original is scanned into memory.
2 SENDING/RECEIVING A FAX Redial function In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals. Batch transmission function If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Handling an original Originals that can be sent This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder).
2 SENDING/RECEIVING A FAX Placing the original(s) on the original glass This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass. Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force. Breaking the glass could injure you. 1 Raise the Original Cover or RADF (Reversing Automatic Document Feeder), and place the original with its face down on the glass.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Placing the original(s) on the RADF This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder, optional). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent. The RADF is an optional unit for the e-STUDIO4520C Series / e-STUDIO455 Series. It is equipped with the e-STUDIO6530C Series / e-STUDIO855 Series as a standard.
2 SENDING/RECEIVING A FAX Sending different width originals To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows. y A/B format: A3, A4, B4, B5, A4-R, FOLIO y North American format: LD, LT, COMP, LG, LT-R To send different width originals, you need to enable “DIFFERENT WIDTH” as a transmission condition. P.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Setting the transmission conditions You can set the fax transmission conditions. y The transmission conditions are only applied to the current transmission. They return to the default settings after the transmission. y Each default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable. P.
2 SENDING/RECEIVING A FAX RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and fine illustrations. U-FINE: This is suitable for an original with ultra-fine illustrations. If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent to the recipient.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX ECM Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts that have been affected.
2 SENDING/RECEIVING A FAX Changing the settings for each page You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page. 1 When the scanning of the original is completed, the confirmation screen for the next original is displayed. Press [OPTION]. The illustration above shows the original placed on the original glass.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Specifying the recipient You can specify the recipient fax number. There are various ways to specify it, such as Direct entry with digital keys and Address book entry. To use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the operation, refer to the MFP Management Guide or TopAccess Guide.
2 SENDING/RECEIVING A FAX Specifying the recipient in the address book In the address book, you can specify the recipient. 1 Press [SINGLE] tab to display the list of the addresses, and then press the recipient’s FAX icon ( ). y Press or to switch the pages. y Alternatively, you can select the recipient by pressing the address name box. In such case, if a fax number and an E-mail address have been registered to the recipient's address, both of them are selected.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Group entry In the address book, you can specify the group to which you want to send a fax. 1 Press [GROUP] tab to display the list of the groups, and then press the group name. Press or to switch the pages. To cancel the selected group, press it again. To confirm the addresses registered in that group, press [CONTENTS].
2 SENDING/RECEIVING A FAX Searching for by ID number You can search for a specific recipient from the address book using the ID number. 1 Press [KNOWN ID]. 2 Key in the desired ID number (1 to 1000) using the digital keys on the control panel, and then press [OK]. The ID number is the one shown in the destination name box. The number ranges from 001 to 1000. 3 The page of the entered ID number is displayed. Press FAX icon ( ). y Press or to switch the pages.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Searching for the recipient's fax number You can search for the recipient's fax number from the address book and LDAP server. To search for the recipient's fax number from the LDAP (Lightweight Directory Access Protocol) server, the name of the LDAP server to be connected is required to be registered to this equipment in advance. For details of the LDAP server, ask your network administrator. 1 Press [SEARCH].
2 SENDING/RECEIVING A FAX 2 Press the button of the keyword category you want to search. Enter the keyword. Press [SEARCH]. y For details of the operation to enter characters, refer to the Quick Start Guide. y To cancel the entered keyword, press [CLEAR]. y You can search for the desired recipient's fax number by specifying multiple keywords. Selecting the LDAP server To search for the recipient's fax number in the LDAP server, press [DIR SERVICE] in the recipient search menu.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Confirming the recipients You can confirm the recipients which you specified or delete unnecessary recipients. 1 Press [DESTINATION]. 2 The recipient list screen is displayed. Select the recipient you want to delete, and then press [DELETE]. y Press or to switch the pages. y Press [CLOSE] to return to the previous screen.
2 SENDING/RECEIVING A FAX Other transmissions On-hook transmission In this mode, you can dial and perform direct fax transmission without picking up the handset of the external telephone. On-hook Transmission is available when on the upper right of the screen is OFF. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press [MONITOR]. P.23 “Handling an original” P.20 “Basic procedures” P.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Off-hook transmission In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook Transmission is available when on the upper right of the screen is OFF. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 5 Pick up the handset of the external telephone. P.23 “Handling an original” P.20 “Basic procedures” P.
2 SENDING/RECEIVING A FAX Receiving a Fax Reception mode This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMN menu. For details of the current setting, ask your administrator. Besides the receiving methods described in this page, there are various useful ways to receive a fax. These procedures are described in the following pages. P.57 “Polling Communication” P.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Memory reception In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and printing is resumed as soon as this equipment is ready. As the memory reception function is always enabled, you do not need to make any setting.
2 SENDING/RECEIVING A FAX Originals and paper Acceptable size of paper A3, B4, A4, B5, A5, FOLIO, LD, LG, LT, ST and COMP sized paper are available. The printing range of each size of paper is as follows: As shown in the figures below, if an original document contains any information in the shaded area, it is not printed on the paper. 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.2 inch) 5 mm (0.
2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Paper priority when there is no same size paper When both “RX reduction printing” and “Discard printing” are set to ON, paper is selected according to the following priority: 1. Paper of the same size and the same orientation as the original 2. Paper of the same size but with a different orientation to the original 3.
2 SENDING/RECEIVING A FAX A/B format Size of Original being Received Priority A3 B4 A4 A4 B5 A5 FOLIO A3 B4 A4 A4 B5 A5 FOLIO A3 A4 A4 B5 A4 B4 A3 B4 B4 A4 A3 B4 A3 A4 B5 A4 Reduced to 75% A4 B5 A4 Reduced to 75% A3 B4 1 2 3 4 5 6 7 A3 y When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a larger size.
CHECKING AND CANCELING THE COMMUNICATIONS 3. This chapter describes how to check and cancel fax communications. Checking Communications ................................................................................................... 46 Checking reserved transmissions ........................................................................................................................46 Checking communication status (log)................................................................................
3 CHECKING AND CANCELING THE COMMUNICATIONS Checking Communications Checking reserved transmissions You can check reserved fax transmissions. 1 Press [JOB STATUS]. 2 Select [FAX]. y Reserved transmission jobs are listed in the reversed chronological order from top to bottom. y Press or to switch the pages. y To print the list of the reserved transmissions jobs, press [RESERVATION LIST]. y In the “Status” column, the status of each job is indicated with the following: Line1: Sending on the 1st line.
3 CHECKING AND CANCELING THE COMMUNICATIONS 3.CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status (log) You can check the log of fax transmissions and receptions. 1 Press [JOB STATUS]. 2 Select the [LOG] tab, and then press [SEND] or [RECEIVE].
3 CHECKING AND CANCELING THE COMMUNICATIONS 3 The list of the communication status is displayed. y Transmissions or receptions are listed in the reversed chronological order from top to bottom. y Press or to switch the pages. y Up to the latest 40 or 120 transmission/reception records can be listed on the log. The maximum number can be set on the ADMN menu. For details of the operation, refer to the MFP Management Guide. y To print the log of transmissions or receptions, press [JOURNAL]. P.
3 CHECKING AND CANCELING THE COMMUNICATIONS Canceling the Transmission Canceling the memory transmission You can cancel the memory transmission during scanning. When using the original glass This section describes how to cancel the memory transmission when an original is placed on the original glass. 1 When scanning is completed, the confirmation screen for the next original is displayed. Press [JOB CANCEL]. If you leave the screen unattended for approximately 45 sec.
3 CHECKING AND CANCELING THE COMMUNICATIONS When using the RADF (Reversing Automatic Document Feeder) This section describes how to cancel the memory transmission when an original is placed on the RADF. 1 Press the [STOP] button on the control panel while the originals are being scanned. Scanning is paused. 2 The confirmation screen for the next original is displayed. Press [JOB CANCEL]. y If you press [JOB FINISH], the scanned originals are sent.
3 CHECKING AND CANCELING THE COMMUNICATIONS 3.CHECKING AND CANCELING THE COMMUNICATIONS Canceling direct transmissions You can cancel the direct transmission during scanning. Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission is canceled has been sent. 1 Press the [STOP] button on the control panel while the original is being scanned. The scanning and transmission are stopped.
3 CHECKING AND CANCELING THE COMMUNICATIONS Canceling reserved transmissions You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress. 1 Press [JOB STATUS], and then select the [FAX] tab. 2 Select the reserved transmission you want to delete, and then press [DELETE]. The list of the reserved transmissions is displayed. This step is the same as that for checking the reserved transmission. P.
ADVANCED FUNCTIONS 4. This chapter describes useful functions of this equipment. Transmitting 2-Sided Originals ............................................................................................. 54 Priority Transmission............................................................................................................. 56 Polling Communication ......................................................................................................... 57 Polling transmission ..............
4 ADVANCED FUNCTIONS Transmitting 2-Sided Originals You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder). Note that each setting will automatically return to its default setting when transmission is completed. 1 Place the original(s) on the RADF. P.23 “Handling an original” When you place a 2-sided original of the LT/A4 size, change the direction of the original depending on its bound position as follows: 1. Right-to-left (book-type) original 2.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 7 Press [SEND]. P.
4 ADVANCED FUNCTIONS Priority Transmission You can send a fax prior to other reserved transmissions (including redial standby). Note that each setting will automatically return to its default setting when transmission is completed. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press the [ADVANCED] tab, and then press [PRIORITY RESERVE]. 5 Press [OK]. 6 Specify the recipient’s fax number. P.
4 ADVANCED FUNCTIONS Polling Communication The polling communication function allows you to receive pending originals in the sender's fax machine by manually operating the receiving fax machine. In this document, the operation in which this equipment is used as the sender's fax machine is called “polling transmission” while that in which it is used as the recipient's fax machine is called as “polling reception”.
4 ADVANCED FUNCTIONS 6 58 Press the [START] button on the control panel. y Upon request of the recipient's fax machine, the data of the original stored into memory are sent automatically. Once they are sent, they are deleted from memory. y You can delete the data of the original from memory by canceling the polling transmission. P.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Polling reception This equipment requests the sender's fax machine to send the data of the original. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [POLLING]. 3 If the password is set to the data of the original in the sender’s fax machine, press [PASSWORD] to display the entry screen. Key in the password, and then press [OK]. P.
4 ADVANCED FUNCTIONS Mailbox Transmission This function is used to communicate between fax machines compatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retrieve the data of the originals in the mailbox. There are 3 types of mailbox: confidential mailbox, bulletin board mailbox and relay station mailbox. To perform mailbox communication, the mailboxes must be created in advance. An individual password for each box can be set for security protection. P.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Registering/printing/deleting an original This section describes the operations of the mailbox in this equipment. Registering an original You can register an original to the confidential or bulletin board mailbox in this equipment. To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be created in advance. P.68 “Creating/modifying/deleting a mailbox” 1 Place the original(s).
4 ADVANCED FUNCTIONS 6 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. y If a password has been set to the selected bulletin board mailbox, key in the password in the same way as the box number. If you have selected the confidential mailbox, it is not necessary to key in a password since it is not verified. y If the box number or password is incorrect, an error message is displayed and you are unable to proceed.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Printing an original You can print the original registered in the confidential or bulletin board mailbox in this equipment. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. 3 In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE” group, press [PRINT], and then [OK]. P.20 “Basic procedures” This screen is the same as the one you see when you register the original. P.
4 ADVANCED FUNCTIONS Deleting an original You can delete the original registered in the confidential or bulletin board mailbox in this equipment. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. 3 In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE” group, press [CANCEL], and then [OK]. P.20 “Basic procedures” This screen is the same as the one you see when you register the original. P.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Sending/retrieving an original This section describes the operations of the mailbox in the recipient's fax machine. Sending an original You can send an original to the confidential/bulletin board/relay station mailbox in this equipment. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press the [ADVANCED] tab, and then press [ITU MAILBOX].
4 ADVANCED FUNCTIONS 6 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number. The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box number) and SID (password) of the command compatible with the ITU-T standards. 7 Specify the recipient’s fax number. 8 Press [SEND]. P.31 “Specifying the recipient” P.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Retrieving an original You can retrieve an original from the confidential or bulletin board mailbox in the recipient's fax machine. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. 3 In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE” group, press [POLLING], and then [OK]. 4 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. P.
4 ADVANCED FUNCTIONS Creating/modifying/deleting a mailbox This section describes how to manage the mailbox in this equipment. In the list, you can view the status of the mailbox registered to this equipment. P.86 “Mailbox/relay box report” Creating the confidential or bulletin board mailbox You can create the confidential or bulletin board mailbox in this equipment. 68 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX].
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 4 Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK]. y If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number. y If the box number or password keyed in has already been registered, an error message is displayed and you are unable to proceed.
4 ADVANCED FUNCTIONS Creating/modifying a relay station mailbox You can create or modify the relay station mailbox. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. 3 In the “BOX TYPE” group, press [RELAY]. In the “MODE” group, press [BOX SETUP] or [MODIFY], and then [OK]. P.20 “Basic procedures” This screen is the same as the one you see when you create the confidential/bulletin board mailbox. P.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 5 Specify the recipient to be registered, and then press [OK]. P.31 “Specifying the recipient” Specify the recipient from the address book because this cannot be done with direct dialing. 6 The confirmation screen for sending a relay transmission report is displayed. If you want to send the report, select [YES]. If not, select [NO]. By default, the relay transmission end terminal report is sent when a communication error occurs.
4 ADVANCED FUNCTIONS 8 72 The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a copy of the original is delivered, press [ALWAYS]. If you want to print it out only when an error occurs, press the [ON ERROR].
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Deleting a mailbox You can delete the confidential/bulletin board/relay station mailbox registered in this equipment. The confidential and bulletin board mailbox in which the original is registered cannot be deleted. To delete the mailbox, delete the original in advance. P.64 “Deleting an original” 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX].
4 ADVANCED FUNCTIONS 5 The confirmation screen for the deletion is displayed. Press [YES]. If the box number or password is incorrect, an error message is displayed and you are unable to proceed.
4 ADVANCED FUNCTIONS Chain Dial Communication You can chain pre-registered sets of numbers to form a dialing string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press the [ADVANCED] tab, and then press [CHAIN DIAL COMM.].
4 ADVANCED FUNCTIONS Delayed Transmission Reservation You can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference. 1 Place the original(s). 2 Press the [FAX] button on the control panel. 3 Press [OPTION] and set the transmission conditions. 4 Press the [ADVANCED] tab, and then press [DELAYED TX RESERVE].
4 ADVANCED FUNCTIONS Recovery Transmission You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMN menu. For the details of the current setting, ask your administrator. P.108 “Setting recovery transmission” 1 Press the [FAX] button on the control panel.
4 ADVANCED FUNCTIONS Onramp Gateway The onramp gateway function allows for an original sent from another mailbox-supported fax machine to be converted into E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment. To use this function, the scanning function is required. The e-STUDIO455 Series and the e-STUDIO855 Series provide the scanning function as an option. However, this optional function is already installed in some models.
4 ADVANCED FUNCTIONS Offramp Gateway The offramp gateway function allows for E-mail or Internet Fax sent from another device to be converted into standard fax data via this equipment, which will be sent to the recipient specified by the sender via a public telephone line. This is useful in reducing communication costs by using a combination of both the Internet and public telephone lines.
4 ADVANCED FUNCTIONS Save as File While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can be accessed from client computers on a network. To save a fax as a file into a shared folder in a client computer, you must make the “Save as file” setting of this equipment in advance. For details of the operation, refer to the TopAccess Guide. To use this function, the scanning function is required.
4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS 5 Select the location where you want to save the file and the file format, and then press [OK]. When PDF-MULTI, TIFF-MULTI, or XPS-MULTI is selected, the file should be saved as a multiple-page file. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, the file should be saved as a single-page file. When a file is saved in the shared folder of the hard disk in this equipment, it is saved in the “TXFAX” folder under the “FILE_SHARE” folder.
PRINTING LISTS AND REPORTS 5. This chapter explains how to print lists and reports. Printing Lists & Reports Manually ........................................................................................ 84 Journal (transmission journal/reception journal)...................................................................................................84 Reservation list ....................................................................................................................................
5 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually You can print lists and reports (journals) manually. For samples of lists and reports, see the following section. P.88 “Lists/Reports Samples” y Lists and reports are printed on LT/A4-size paper. If this equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS 3 Press [JOURNAL]. If [JOURNAL] is pressed with the transmission/reception records selected, the journal of the selected file is printed. Reservation list You can print a list of the reserved transmissions. 1 Press [JOB STATUS]. 2 Press the [FAX], and then press [RESERVATION LIST].
5 PRINTING LISTS AND REPORTS Mailbox/relay box report You can print a list of the current status of the mailboxes registered to this equipment. 86 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX LIST]. P.
5 PRINTING LISTS AND REPORTS Printing Lists & Reports Automatically You can print lists and reports automatically. For samples of lists and reports, see the following section. P.88 “Lists/Reports Samples” Lists and reports are automatically printed according to the settings that the administrator made, so no user operation is required. For details of the setting operation, refer to the MFP Management Guide.
5 PRINTING LISTS AND REPORTS Lists/Reports Samples Transmission journal Terminal ID Sender’s Fax number (Line2: Optional) Sender’s Fax number (Line1) Journal (or list) outputting date and time ROM version TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 05-15-'08 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. NO. FILE NO. DATE TIME DURATION PGS TO 001 002 002 010 05.15 16:59 05.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Reception journal RECEPTION JOURNAL XXXXXXXXXXX NO. FILE NO. DATE TIME DURATION PGS 001 002 003 007 05.15 14:23 05.15 17:20 00:00 00:32 0 1 XXXX-XXX TIME : 05-15-'08 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FROM DEPT Aaabbb USA HQ 3109998888 MODE STATUS EC 603 NG 00B1 OK y What is included in this journal is the same as in the transmission journal.
5 PRINTING LISTS AND REPORTS Mailbox/relay box report MAILBOX/RELAY BOX REPORT MAIL BOX BOX NO. 11222 11231 RELAY BOX NO. 12345 BOX TYPE BULLETIN BD. CONFIDENTIAL END STATION ADDRESS GROUP FORWARD/INBOUND FAX(TSI) BOX NO. AGENT 22222 E-MAIL TIME : 05-15-'08 18:00 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. PGS FILE NO. DATE TIME FROM 1 008 05.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Memory transmission report MEMORY TRANSMISSION REPORT FILE NO. DATE TO DOCUMENT PAGES START TIME END TIME PAGES SENT STATUS : : : : : : : : TIME : 05-15-'08 17:48 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 004 05.15 17:11 ABC EXPRESS 1 05.15 17:13 05.15 17:14 (STORED TIME : 05.15 23:14) 0 0050 *** TX FAILURE NOTICE *** FILE NO.
5 PRINTING LISTS AND REPORTS Transmission report TRANSMISSION REPORT XXXXXXXXXXX XXXX-XXX TIME : 05-15-'08 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. NO. FILE NO. DATE TIME DURATION PGS TO 002 007 05.15 17:20 00:32 1 3109998888 DEPT MODE STATUS EC 603 OK For the error codes displayed in the “STATUS” column, see the following section. P.112 “Error codes” Multi transmission report MULTI TRANSMISSION REPORT FILE NO.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Multi polling report MULTI POLLING REPORT FILE NO. DATE START TIME END TIME SUCCESSFUL ADDRESS BOOK 001 : : : : TIME : 05-15-'08 18:18 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 014 05.15 18:02 05.15 18:17 05.15 18:18 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 NOT AVAILABLE The mark in the “FAX NUMBER” column indicates that the recipient is specified with the direct entry method. Relay TX orig.
5 PRINTING LISTS AND REPORTS Relay TX relay station report RELAY TX RELAY STATION REPORT FILE NO. DATE DOCUMENT PAGES FROM START TIME END TIME RELAY BOX SUCCESSFUL GROUP NUMBER 002 USA 1 005 ASIA 1 : : : : : : : TIME : 05-15-'08 14:46 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 013 05.15 14:45 3 7141234567 05.15 14:45 05.
5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Relay station report RELAY STATION REPORT FILE NO. DATE RELAY BOX DOCUMENT PAGES FROM : : : : : TIME : 05-15-'08 13:33 FAX NO.1 NAME : 2131234567 : Aaabbb L.A. TIME : 05-15-'08 18:22 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 734 05.15 13:33 777 1 214 Mailbox reception report MAILBOX RECEPTION REPORT FILE NO. DATE BOX NUMBER BOX TYPE DOCUMENT PAGES FROM : : : : : : 016 05.
5 PRINTING LISTS AND REPORTS Power failure list POWER FAILURE LIST TX/RX FILE NO. 044 045 FUNCTION POLLING RX MULTI TX MEMORY RECEPTION FILE NO. 029 PC JOB FILE NO. 049 050 96 Lists/Reports Samples FUNCTION SINGLE TX MULTI TX TIME : 05-15-'08 17:53 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A.
SETTING ITEMS 6. This chapter describes the user and administrator settings related to the fax function. User Settings .......................................................................................................................... 98 Fax settings ..........................................................................................................................................................98 Administrator Settings.......................................................................
6 SETTING ITEMS User Settings Fax settings Set the initial settings for the fax transmission functions. 98 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press [FAX].
6 SETTING ITEMS 6.SETTING ITEMS 3 Set each setting item, and then press [OK]. Press or to switch the pages. RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and detailed illustrations. U-FINE: This is suitable for an original with ultra-detailed illustrations.
6 SETTING ITEMS TX TYPE Set the fax transmission mode. MEMORY TX: Send the original after the scanned data are saved in the memory. Up to 100 transmissions can be reserved. Up to 1000 pages can be sent in one transmission. DIRECT TX: Send the original directly as it is being scanned. Once a page has been scanned and sent, the next page is scanned and sent. Therefore, it takes longer to scan and send all pages. However, you can confirm on the fly that each page is sent to the recipient.
6 SETTING ITEMS Administrator Settings This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate. 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press [ADMIN] tab, and then press [PASSWORD]. 3 Enter the administrator password, and then press [OK].
6 SETTING ITEMS 4 Press [FAX]. The FAX menu is displayed. The following section describes each menu.
6 SETTING ITEMS 6.SETTING ITEMS Registering the terminal ID This section describes how to register the terminal ID of this equipment. If the terminal ID is registered in advance, sender information can be printed on the leading edge on the transmitted original, and receiver information on the trailing edge on the received fax. P.98 “Fax settings” 1 Press [TERMINAL ID]. 2 Set each setting option, and then press [OK]. y You can enter up to 20 characters in the ID NAME entry field.
6 SETTING ITEMS Example of how sender information is printed on paper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original.
6 SETTING ITEMS 6.SETTING ITEMS 2 Set each option, and then press [OK]. Press or to switch the pages. RX MODE Set the fax reception mode. AUTO: This equipment receives an incoming fax automatically. MANUAL: This equipment receives an incoming fax manually. y To receive a fax in the manual mode, an external telephone is required. y When the 2nd Line for FAX Unit (option) is installed, the reception mode of the 2nd lines limited to “AUTO reception”.
6 SETTING ITEMS Setting RX printing You can set up options to print a received fax. In the Administrator’s Function List, you can view the status of the options. For details of the operation to print the list, refer to the MFP Management Guide. 1 Press [RX PRINT]. 2 Set each option, and then press [OK]. DISCARD You can switch discard printing ON or OFF. With it being set to ON, if an original is up to 10 mm (0.
6 SETTING ITEMS 6.SETTING ITEMS DUPLEX PRINT You can switch duplex printing ON or OFF. With it being set to ON, received documents are printed on both sides of paper. y Duplex printing is available only if the received fax sizes and resolution are the same. y When paper has run out during duplex printing, the rest of the documents are printed on another size paper. y When the received fax is printed on 2 sheets of paper because it exceeds the printing area, duplex printing is not available.
6 SETTING ITEMS Setting recovery transmission You can set a period of time to retain original data in the memory for the recovery transmission function, or whether enabling or disabling this function. 1 Press [RECOVERY TX]. 2 Press [ 24H] or [ 1H] to set the document-stored time, and then press [OK]. When the screen is returned to the one shown in step 1 above, make sure that an orange line is marked on [RECOVERY TX]. This line indicates that the recovery transmission function is ON.
6 SETTING ITEMS 6.SETTING ITEMS Setting 2nd Line for FAX Unit You can make settings so that two lines can be used at the same time using the 2nd Line for FAX Unit (optional) installed. In addition to the settings described below, you need to: y Register the terminal ID. P.103 “Registering the terminal ID” y Set the dial type. P.104 “Setting the initial setup” 1 Press [LINE-2 MODE]. 2 Set how you want to use the 2nd line, and then press [OK].
TROUBLESHOOTING AND SPECIFICATIONS 7. This chapter describes troubleshooting and specifications of GD-1250/GD-1270. Troubleshooting ................................................................................................................... 112 Error codes ......................................................................................................................................................... 112 Error messages ........................................................................
7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting Error codes Below is a list of error codes that you might see in the lists or reports. Error Code Description Remedy 0012 Original jam Clear the jammed original. 0013 Door open Firmly close the open door. 0020 Power interruption Check the power interruption report. 0030 Reset Transmission is cancelled. (The transmission is terminated by the jammed printing paper during the direct transmission.
7 TROUBLESHOOTING AND SPECIFICATIONS 7.TROUBLESHOOTING AND SPECIFICATIONS Transmission/reception trouble Below is a list of trouble you might encounter during the transmission/reception. Transmission troubles Trouble Check Point TRANSMIT is not displayed even if the [START] button is pressed. y Did you replace the handset before you pressed the [START] button? When you are making a call on the handset to send a Fax, do not replace the handset until you press the [START] button.
7 TROUBLESHOOTING AND SPECIFICATIONS Specifications of GD-1250/GD-1270 Model Name GD-1250 (For FC-2330C/2820C/2830C/3520C/3530C/4520C, DP-2090/2520/3000/3570/4570, and DP-5550/6550/7550/8550) GD-1270 (For FC-5520C/6520C/6530C) Size of Original (North America) LD, LG, LT, LT-R, ST, ST-R, COMP Size of Original (A/B format) A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO Recording Paper Size (North America) 11" x 17" (LD), 8.5" x 14" (LG), 8.5" x 11" (LT), 5.5" x 8.5" (ST), 10.
INDEX Numerics M 2nd Line for FAX Unit ........................................ 17, 109 2-Sided originals ........................................................54 Mailbox Transmission creating the confidential or bulletin board mailbox ...... 68 creating/modifying a relay station mailbox ................. 70 deleting a mailbox .................................................. 73 deleting an original ................................................. 64 printing an original .............................
Relay station mailbox .................................................60 Reserved transmissions .............................................46 RESOLUTION .................................................... 28, 99 ROTATE SORT .......................................................107 RTI .........................................................................100 RX MODE ...............................................................105 RX ONLY (24HR) ....................................................
Printed in Malaysia GD-1250/1260/1270 OME080036C0
MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved 6LH40283000 R071220F1903-TTEC Ver03 2009-03
