GL-1010 Scan Operator's Guide.book Page 1 Friday, October 5, 2001 10:30 AM GL-1010 Scan Operatorâs Guide Version 1.2.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 4 Friday, October 5, 2001 10:30 AM END USER SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY).
GL-1010 Scan Operator's Guide.book Page 5 Friday, October 5, 2001 10:30 AM of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of the Country designated from time to time by the relevant Supplier of TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provisions or portions shall remain in full force and effect.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 7 Friday, October 5, 2001 10:30 AM LIST OF FIGURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 LIST OF TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 PREFACE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
GL-1010 Scan Operator's Guide.book Page 8 Friday, October 5, 2001 10:30 AM Basic Functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Software Installation . . . . . . . . . . . . .
GL-1010 Scan Operator's Guide.book Page 9 Friday, October 5, 2001 10:30 AM User Search Results Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Retrieving Scanned Documents (TWAIN) . . . . . . . . . . . . . . . . . . 90 Scanner Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Importing Scanned Image Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Retrieving Scanned Documents (File) . . . . . . . . . . . . . . . . . . . . .
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 11 Friday, October 5, 2001 10:30 AM LI S T O F F IG U R E S InstallShield Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 InstallShield Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Add/Remove Program Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 InstallShield Wizard Uninstall Complete . . . . . . . . . . . . . . . . . . . . . . . . . . .
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 13 Friday, October 5, 2001 10:30 AM LIST OF TABLES Styles and Conventions Used in this Guide........................................17 Terms and Concepts Defined.................................................................18 Error Messages Defined........................................................................106 Specifications Defined............................................................................114 Definition of Common Terms................
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 15 Friday, October 5, 2001 10:30 AM PREFACE The GL-1010 Scan Operatorâs Guide provides detailed instructions for installing and using the TOSHIBA e-STUDIO GL TWAIN Driver and the scan setup and monitoring utility, TopAccess to perform network scanning functions using Toshibaâs e-STUDIO GL-1010 Electronic Document Processing System.
GL-1010 Scan Operator's Guide.book Page 16 Friday, October 5, 2001 10:30 AM This preface introduces the scanning functions you can perform with the e-STUDIO GL-1010 Electronic Document Processing System and defines the scope and audience of this guide. INTRODUCTION e-STUDIO GL-1010 Electronic Document Processing System Congratulations on purchasing Toshibaâs optional Scan Feature for the e-STUDIO GL-1010 system.
GL-1010 Scan Operator's Guide.book Page 17 Friday, October 5, 2001 10:30 AM USING THIS GUIDE Styles and Conventions This guide employes several typographic styles to visually convey information. The following table illustrates the styles used and defines the conditions in which they are used. Styles and Conventions Used in this Guide Style Usage Description Example BOLD, SANS SERIF FONT, ALL CAPS Copier hard keys. Press the PRINTER/NETWORK hard key.
GL-1010 Scan Operator's Guide.book Page 18 Friday, October 5, 2001 10:30 AM Manual Organization Chapter 1, Overview summarizes the features and functionality of the Toshibaâs optional Scan Feature for the e-STUDIO GL-1010 system Chapter 2, Installation summarizes procedures for installing software required to enable users to retrieve scanned images. Chapter 3, Setup summarizes how to use TopAccess (End User Mode) to setup Private Groups and Templates and how to select and set Scan Agent properties.
GL-1010 Scan Operator's Guide.book Page 19 Friday, October 5, 2001 10:30 AM Terms and Concepts Defined Term Definition GL-1010 This component of the e-STUDIO GL-1010 Electronic Document Processing System provides network connectivity between the client workstations and the digital copier connected to it. The GL-1010 is physically mounted to the TOSHIBA e-STUDIO28/35/45. In this guide, it is sometimes referred to simply as âcontrollerâ or âdeviceâ.
GL-1010 Scan Operator's Guide.book Page 20 Friday, October 5, 2001 10:30 AM GL-1010 Operatorâs Guide (Basic) You can find the.pdf version of this guide on the e-STUDIO GL1010 Client CD-ROM. It is intended for the end user and contains detailed information for provides detailed instructions for installing and using the GL-1010 printer drivers and the job monitoring utility, GL DocMon to print to Toshibaâs e-STUDIO GL-1010 Electronic Document Processing System.
GL-1010 Scan Operator's Guide.book Page 21 Friday, October 5, 2001 10:30 AM 1 OVERVIEW The Toshibaâs optional Scan Feature for the e-STUDIO GL-1010 system was designed for the user who wants network scanning capability with the vast array of options and a minimum of time setting up scan templates. This chapter describes the functionality featured by the intuitively configured GL Scan option and TopAccess.
GL-1010 Scan Operator's Guide.book Page 22 Friday, October 5, 2001 10:30 AM FEATURES AND FUNCTIONS Functional Highlights This instruction manual explains how to use scanning functions and provides valuable information to ensure the most effective use of the scanner as well as troubleshooting assistance for handling potential problems. Refer to this instruction manual if you need support information to provide optimum performance and high quality scanning.
GL-1010 Scan Operator's Guide.book Page 23 Friday, October 5, 2001 10:30 AM Scanning Features The network scanner functions can be used within the Windows network environment. Network Scanner n Scanning is performed by selecting the desired âTemplateâ from the Control Panel. n Templates can be created for individual groups and users depending the use and purpose. n Scanned image data can be stored on the controller, and retrieved via the network with the TWAIN application.
GL-1010 Scan Operator's Guide.book Page 24 Friday, October 5, 2001 10:30 AM (Basic) on the e-STUDIO GL-1010 Client CD-ROM or the GL1010 Administratorâs Guide on the e-STUDIO GL-1010 Admin CD-ROM. SYSTEM COMPONENTS Images scanned to the network using the copier have five processing options. Basic Functionality Send to TWAIN The scanned image data is saved on the GL-1010 controller and can be retrieved from a shared folder, via the network, by using a TWAIN compliant application on the client PC.
GL-1010 Scan Operator's Guide.book Page 25 Friday, October 5, 2001 10:30 AM For further details, refer to the Online Help, GL-1010 Administratorâs Guide. Send to TopAccessComposer Scanned image data is sent to folders in the TopAccessComposer storage area. TopAccessComposer enables you to manage scanned document files in the document editor / organizer. It provides two predefined system folders called Department and Public. You can also create user accounts and create your own Private folders.
GL-1010 Scan Operator's Guide.book Page 26 Friday, October 5, 2001 10:30 AM n Email software should be installed to utilize the Send to Email functionality. n If you have a previous version of Toshiba software installed on the workstation, the setup program detects it and opens the GL-1010-Client Setup Maintenance Program. Click Remove to delete all previously installed components.
GL-1010 Scan Operator's Guide.book Page 27 Friday, October 5, 2001 10:30 AM 2 I N S TA L LAT I ON Installing GL-1010 software that will enable you to import scanned images into TWAIN compliant applications is a simple process that can be achieved by running the setup.exe program from the e-STUDIO GL-1010 Scanner Client CD-ROM and following the InstallShield setup wizard. This chapter provides detailed procedures for installing the TOSHIBA e-STUDIO GL TWAIN Driver.
GL-1010 Scan Operator's Guide.book Page 28 Friday, October 5, 2001 10:30 AM SOFTWARE INSTALLATION Scanner Driver (TWAIN) Installation NOTE: Install the TOSHIBA eSTUDIO GL TWAIN Driver that is located on the CD-ROM. Refer to the Readme file on the CD-ROM for installation and known issue information. The Readme file will display automatically after setup. You need to install the Twain driver so that scanned images may be acquired using a Twain compliant application.
GL-1010 Scan Operator's Guide.book Page 29 Friday, October 5, 2001 10:30 AM 6 The necessary system files are copied to your workstation. When complete, click Finish to exit the Setup Wizard. InstallShield Setup Wizard 7 GL-1010 Scan Operatorâs Guide Setup is complete! You can now import scanned images using the TOSHIBA e-STUDIO GL TWAIN Driver.
GL-1010 Scan Operator's Guide.book Page 30 Friday, October 5, 2001 10:30 AM Removing the Scanner Driver (TWAIN) 1 If open, close the GL DocMon application. 2 Choose Settings->Control Panel from the Start Menu and then locate the Add/Remove Programs icon. The Add Remove Programs dialog will display. Add/Remove Program Properties 30 3 Select e-STUDIO GL-Twain Driver from the list of applications to be removed. 4 Click the Add/Remove... button to uninstall the application.
GL-1010 Scan Operator's Guide.book Page 31 Friday, October 5, 2001 10:30 AM TOSHIBA e-STUDIO GL TWAIN Driver and program items from the Windows Start menu, can be completely removed.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 33 Friday, October 5, 2001 10:30 AM 3 SETUP This chapter will guide you through the setup process for Toshibaâs optional Scan Feature for the e-STUDIO GL-1010 system. Users will use TopAccess to create scan templates that contain all required scan and distribution information. When downloaded to the copier, these templates provide a way to perform one-touch scan and send tasks from the copier control panel.
GL-1010 Scan Operator's Guide.book Page 34 Friday, October 5, 2001 10:30 AM OVERVIEW The network Scan feature enables users to easily manage jobs scanned into the copier. Scanned jobs can be automatically filed to Public or Private folders, Emailed to specific recipients, or sent to Twain so that the scanned image may be acquired using a Twain compliant application.
GL-1010 Scan Operator's Guide.book Page 35 Friday, October 5, 2001 10:30 AM Using TopAccess TopAccess is a web-based job and device management tool that allows users to access GL-1010 device information over the internet using a web browser like Internet Explorer or Netscape Navigator. TopAccess enables end-users and administrators the ability to monitor scan job status as well as the option to create and maintain Groups and Templates.
GL-1010 Scan Operator's Guide.book Page 36 Friday, October 5, 2001 10:30 AM Opening TopAccess To navigate to TopAccess, enter the following URL on the search line of your Internet browser. http:// or http:// For example: http://159.119.44.234 or http://mygl-1010 The TopAccess web page is displayed: When you initially open the TopAccess Web site, you have access to end-user functions, such as viewing device settings and the print queues.
GL-1010 Scan Operator's Guide.book Page 37 Friday, October 5, 2001 10:30 AM configuration settings for the GL-1010, conduct periodic maintenance and maintain the Address Book, Public Group and Templates in addition to the functions of the End-User Site. Logging On as an Administrator GL-1010 Scan Operatorâs Guide 1 At the top right-hand side of the TopAccess Web page, click the Login link. 2 Enter the administrative username (âAdminâ) and password.
GL-1010 Scan Operator's Guide.book Page 38 Friday, October 5, 2001 10:30 AM 3 If this is the first logon as Administrator, the password should be changed to maintain secure access. Status Function Tabs. Submenu. Options After successfully logging on, you can perform administrative functions from the Scan and Administration tab.
GL-1010 Scan Operator's Guide.book Page 39 Friday, October 5, 2001 10:30 AM 4 Click the Scan tab. The Scan Jobs screen displays. For further details, refer to CHAPTER 5 Viewing the Job Queue. Logging Off 1 Click the Logout link at the top, right-hand side of the TopAccess Web site. Accessing Online Help TopAccess includes extensive Web-based help to assist you in performing both end-user and administrative functions.
GL-1010 Scan Operator's Guide.book Page 40 Friday, October 5, 2001 10:30 AM In Help, click one of the following tabs: n To browse through topics by category, click the Contents tab. You will notice that topics are organized into books. Click on the book or the plus sign to the left of the book to expand the list of related help topics. Within a topic, you will see What do you want to do? links that when clicked, will jump to stepby-step procedures. To collapse the topic, simply click the link once more.
GL-1010 Scan Operator's Guide.book Page 41 Friday, October 5, 2001 10:30 AM users will set up the specific details for how to handle each different agent. The dongle and I-button hardware must be installed on the controller for the Agents to display so they can be selected and work properly. If a warning message displays âCannot locate a scan agentâ, check if the dongle and I-button are properly seated and installed.
GL-1010 Scan Operator's Guide.book Page 42 Friday, October 5, 2001 10:30 AM Create Private Groups Users can create Private Groups that contain Templates which are specifically designed for use by particular users or departments. These groups can contain up to 60 Private templates. 42 1 Click the Scan tab. 2 Click the Templates submenu. You will open the Templates Groups page by default. The Public Group and Private Groups are displayed.
GL-1010 Scan Operator's Guide.book Page 43 Friday, October 5, 2001 10:30 AM NOTE: Administrators will select both Public and Private Templates and users will select only Private Templates. GL-1010 Scan Operatorâs Guide 3 Select an available Private Group from the list. An available Group will display âUndefinedâ in the Name area. This will open the Group Properties page. 4 Enter the Group Name and the Owner of the Private Group.
GL-1010 Scan Operator's Guide.book Page 44 Friday, October 5, 2001 10:30 AM Create Private Templates 1 Click the Scan link. 2 44 Click the Templates submenu. You will open the Templates Groups page by default. The Public Group and Private Groups are displayed. You may scroll down the page to locate the desired Group or you may select a Group number Jump to: link at the top of the page. This link will position you directly to the desired Group located on the page.
GL-1010 Scan Operator's Guide.book Page 45 Friday, October 5, 2001 10:30 AM 3 Select the desired Private Group for which you wish to create a template for from the list. This will open the Private Templates page. NOTE: If the Private group is password protected, it is indicated by a lock icon next to the Name in the list and the Input Group Password page will open. Enter the Private Group password and then click the Send button.
GL-1010 Scan Operator's Guide.book Page 46 Friday, October 5, 2001 10:30 AM NOTE: If a Private Group has not yet been defined the GroupName will display as "Undefined" and you must first create a Private Group before you can create a Private Template. For further information, refer to 4 Click the blank panel icon for the Template number which you wish to create. You will open the Template Properties - Panel Settings page. 5 Select an icon from the icon options displayed.
GL-1010 Scan Operator's Guide.book Page 47 Friday, October 5, 2001 10:30 AM 8 When you have finished, click the Next button. You will open the Template Properties - Agent Settings page. 9 Click the Agent Settings drop-down arrow and select the desired Scan Agent for the template. â â â â â 10 GL-1010 Scan Operatorâs Guide Send to Email Send to Twain Send to File Send to iFax Send to TopAccessComposer Click the Select button.
GL-1010 Scan Operator's Guide.book Page 48 Friday, October 5, 2001 10:30 AM information on setting up Scan Agents, refer to Setting up Scan Agents on page 40 or the TopAccess Online Help. 48 n Send to TWAIN M Nothing to configure n Send to File M File Format - Select the file format from SinglePage TIFF (G4), MultiPage TIFF (G4) or PDF M Destination - Destination is pre-configured by the administrator.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 51 Friday, October 5, 2001 10:30 AM M Fragment Message - Select the desired fragmentation n GL-1010 Scan Operatorâs Guide Send to TopAccessComposer M Destination - Select a folder type from Public, Private or Department. Enter a Login User Name and password if required depending on the folder type you chose. Confirm the password M Folder Name - Enter the folder name where the routed fax is to be deposited. The folder may or may not exist.
GL-1010 Scan Operator's Guide.book Page 52 Friday, October 5, 2001 10:30 AM M Document Name - The document name will be automatically determined for you at the time of reception 11 52 When you have finished, click the Next button. You will open the Template Properties - Scanner Settings page.
GL-1010 Scan Operator's Guide.book Page 53 Friday, October 5, 2001 10:30 AM 12 Select the Double-side scan, Rotation, Document Type, Resolution, Exposure, and Paper Size scan options as desired. These settings represent the mode in which the scan will be processed. 13 When you have finished, click Finish to apply your new settings. 14 The new template details will display in the Template Properties page. You can password protect the template or edit the template further if desired.
GL-1010 Scan Operator's Guide.book Page 54 Friday, October 5, 2001 10:30 AM 3 Select the desired Private Group from the list. This will open the Private Templates page. 4 To modify the Group, click the Edit... button to open the Group Properties page. NOTE: If a Private Group has not yet been defined the GroupName will display as "Undefined" and you must first create a Private Group before you can create a Private Template. For further information, refer to Create Private Groups on page 42.
GL-1010 Scan Operator's Guide.book Page 55 Friday, October 5, 2001 10:30 AM 5 Change the Group Name and Owner as desired. 6 Click Save to apply your changes. Modify Private Templates GL-1010 Scan Operatorâs Guide 1 Select Scan from the TopAccess home page. 2 Click the Templates submenu. You will open the Templates Groups page by default. The Public Group and Private Groups are displayed.
GL-1010 Scan Operator's Guide.book Page 56 Friday, October 5, 2001 10:30 AM 56 6 Click the Edit button. You will open the Panel Settings page. 7 Edit the template attributes as desired and then click Next to advanced to each screen. 8 When finished making changes, click Finish to save the new settings. The new template details will display in the Template Settings page. You can password protect the template or edit the template further if desired.
GL-1010 Scan Operator's Guide.book Page 57 Friday, October 5, 2001 10:30 AM 9 Click the Templates link to return to the Templates page. Private Group Passwords GL-1010 Scan Operatorâs Guide 1 Select Scan from the TopAccess home page. 2 Click the Templates sub-menu. You will open the Templates Groups page by default. The Public Group and Private Groups are displayed. You may scroll down the page to locate the desired Group or you may select a Group number link at the top of the page.
GL-1010 Scan Operator's Guide.book Page 58 Friday, October 5, 2001 10:30 AM 3 Select the desired Private Group from the list. This will open the Private Templates page. NOTE: If a Private Group has not yet been defined the GroupName will display as "Undefined" and you must first create a Private Group before you can create a Private Template. For further information, refer to Create Private Groups on page 42.
GL-1010 Scan Operator's Guide.book Page 59 Friday, October 5, 2001 10:30 AM 4 Click the Change Password button. The Change Group Password screen will display. 5 Enter the Old Password. If this is the first password ever created for this group, leave this field blank. 6 Enter a New Password, and then Confirm the New Password. If you want to clear the password, leave these fields blank. 7 When you have finished, click Save to apply your new settings.
GL-1010 Scan Operator's Guide.book Page 60 Friday, October 5, 2001 10:30 AM desired Group or you may select a Group number link at the top of the page. 3 Select the desired Private Group from the list. This will open the Private Templates page. NOTE: If a Private Group has not yet been defined the GroupName will display as "Undefined" and you must first create a Private Group before you can create a Private Template. For further information, refer to Create Private Groups on page 42.
GL-1010 Scan Operator's Guide.book Page 61 Friday, October 5, 2001 10:30 AM 4 Click the Reset Group button. You will open the warning dialog to execute reset. 5 A warning message will display âAre you sure to reset this group?â Click OK to continue or Cancel to cancel the request. 6 You will be returned to the Template Groups page. The Group details will be completely erased including all template details within this group.
GL-1010 Scan Operator's Guide.book Page 62 Friday, October 5, 2001 10:30 AM 3 Select the desired Private Group from the list. This will open the Private Templates page. 4 Double-click a template number to open the Template Properties page. 5 Click the Reset Template button. You will open the warning dialog to execute reset. 6 A warning message will display âAre you sure to reset this template?â Click OK to continue or Cancel to cancel the request.
GL-1010 Scan Operator's Guide.book Page 63 Friday, October 5, 2001 10:30 AM 4 SC ANNING Toshibaâs optional Scan Feature for the e-STUDIO GL-1010 system provides the ability to scan image data using various methods and modes of delivery for the scanned document. This chapter provides detailed procedures scanning documents at the copier and the processes for retrieving the scanned image data.
GL-1010 Scan Operator's Guide.book Page 64 Friday, October 5, 2001 10:30 AM OVERVIEW Toshibaâs optional Scan Feature for the e-STUDIO GL-1010 system feature enables you to easily scan documents and effortlessly retrieve scanned image data received by the device.
GL-1010 Scan Operator's Guide.book Page 65 Friday, October 5, 2001 10:30 AM WHEN USING THE AUTOMATIC DOCUMENT FEEDER NOTE: Remove any paper clips or staples from originals before placing them on the original feed tray. GL-1010 Scan Operatorâs Guide 1 Place the original(s). 2 Align the edges of the originals. Set the originals face up on the feed tray and then align the sliders to the edges of the originals. M The maximum number of the originals you can scan at one time is 100 sheets.
GL-1010 Scan Operator's Guide.book Page 66 Friday, October 5, 2001 10:30 AM WHEN PLACING THE ORIGINALS ON THE GLASS 1 Lift the automatic document feeder. 2 Place an original on the glass face down with the bottom toward you and the left side centered against the original scale. â 3 66 Up to 200 sheets (200 images) can be scanned. Press the PRINTER/NETWORK key on the control panel. The Printer Main Menu screen displays.
GL-1010 Scan Operator's Guide.book Page 67 Friday, October 5, 2001 10:30 AM 4 Press the SCAN key. The Scan Main Menu screen displays. 5 Press PUBLIC SCAN JOBS. The Template Selection list displays. 6 Press a Template icon. The selected key is highlighted. If you select a Template that is password protected, the Template Password Input screen displays. NOTE: The Network Administrator maintains the Public Templates by using the TopAccess web utility.
GL-1010 Scan Operator's Guide.book Page 68 Friday, October 5, 2001 10:30 AM clear or re-enter the password, press the hard CLEAR/STOP button. Press the CANCEL key, to return to the Scan Main Menu screen. 8 Press the OK key. 9 The Scan Settings & Agent Settings Summary screen displays. The scan settings are preset in each Template. Document Type, Double-sided original, Resolution, Exposure, Rotation, and Original Size are displayed.
GL-1010 Scan Operator's Guide.book Page 69 Friday, October 5, 2001 10:30 AM Scanning from the Glass Follow these steps when scanning by placing the original on the glass. 1 The Scanning Status screen displays. The number of pages that have been transferred from the copier to the controller is displayed. The number of pages that have been scanned is displayed. 2 The Waiting for next page screen displays after the last page is scanned.
GL-1010 Scan Operator's Guide.book Page 70 Friday, October 5, 2001 10:30 AM ADF Scanning Follow these steps when using the Automatic Document Feeder for scanning. 1 The Scanning Status screen displays. â To scan additional originals after the current job, press the CONTINUE key. The Continue key can be repeated up to one time. The Continue key will not display after the first use. The Scanning Status screen will display. Proceed with the next step.
GL-1010 Scan Operator's Guide.book Page 71 Friday, October 5, 2001 10:30 AM Press the YES key. The Job is canceled. To stop the cancellation, press the NO key. n 3 4 To change the scan settings, press the SETTING key to change the scanning settings in the Scanning Parameter Setting screen. For further information, refer to Scan Setting on page 80. Press the FINISH key to finish scanning. When scanning is complete you will return to the Template Selection List screen.
GL-1010 Scan Operator's Guide.book Page 72 Friday, October 5, 2001 10:30 AM originals, data being read at the time of the error is canceled. Data that was read before the error, is stored. n NOTE: Template settings can be edited with the TopAccess (End User Mode) web site. Refer to Create Private Templates on page 44 or the TopAccess Online Help. The maximum size for a single scan job is 180 MB.
GL-1010 Scan Operator's Guide.book Page 73 Friday, October 5, 2001 10:30 AM WHEN PLACING THE ORIGINALS ON THE GLASS 1 Lift the automatic document feeder. 2 Place an original on the glass face down with the bottom toward you and the left side centered against the original scale. â 3 GL-1010 Scan Operatorâs Guide Up to 200 sheets (200 images) can be scanned. Press the PRINTER/NETWORK key on the control panel. The Printer Function Menu screen displays.
GL-1010 Scan Operator's Guide.book Page 74 Friday, October 5, 2001 10:30 AM 4 Press the SCAN key. The Scan Main Menu screen displays. 5 Press the PRIVATE SCAN JOBS key. The Group Number Input screen displays. 6 Enter the screen number with the numeric key or press a Group Number key assigned to each user. â Press the CANCEL key to return to the Scan Main Menu screen. 7 Press the OK key.
GL-1010 Scan Operator's Guide.book Page 75 Friday, October 5, 2001 10:30 AM If the group number is not password protected the Template Selection list displays. 8 Enter the password assigned to the screen with the numeric key. Numbers entered as a password are displayed as asterisks. â To re-enter a password, press the hard CLEAR/STOP button. 9 Press the OK key. The Template Selection list displays. â Press the CANCEL key, to return to the Scan Main Menu. 10 Press a Template icon.
GL-1010 Scan Operator's Guide.book Page 76 Friday, October 5, 2001 10:30 AM 12 Enter the 5-digit number using the numeric key. Numbers entered as a password are displayed as asterisks. â Press the hard CLEAR/STOP button to clear the password entered. â Press the hard FC button, to return to the Scan Main Menu screen. 13 Press the OK key. 14 The Scan Settings & Agent Settings Summary screen displays.The Scan settings is preset in each Template.
GL-1010 Scan Operator's Guide.book Page 77 Friday, October 5, 2001 10:30 AM Scanning from the Glass Follow these steps when scanning by placing the original on the glass. 1 The Scanning Status screen displays. The number of pages that have been transferred from the copier to the controller is displayed. The number of pages that have been scanned is displayed. 2 The Waiting for next page screen displays after the last page is scanned.
GL-1010 Scan Operator's Guide.book Page 78 Friday, October 5, 2001 10:30 AM ADF Scanning Follow these steps when using the Automatic Document Feeder for scanning. 1 The Scanning Status screen displays. â To scan additional originals after the current job, press the CONTINUE key. The CONTINUE key can be repeated up to one times. The CONTINUE key will not display after the first use. The Scanning Status screen will display. Proceed with the next step.
GL-1010 Scan Operator's Guide.book Page 79 Friday, October 5, 2001 10:30 AM Press the YES key. The Job is canceled. To stop the cancellation, press the NO key. n 3 4 To change the scan settings, press the SETTING key to change the scanning settings in the Scanning Parameter Setting screen. For further information, refer to Scan Setting on page 80. Press the FINISH key to finish scanning. When scanning is complete you will return to the Template Selection List screen.
GL-1010 Scan Operator's Guide.book Page 80 Friday, October 5, 2001 10:30 AM originals, data being read at the time of the error is canceled. Data that was read before the error, is stored. â The maximum size for a single scan job is 180 MB. The maximum size limit may be less and vary depending on the available memory and available free space on the controller HDD. SCAN SETTING Each Template icon is assigned to a Template that has been setup using the TopAccess web utility.
GL-1010 Scan Operator's Guide.book Page 81 Friday, October 5, 2001 10:30 AM 4 Select the desired Rotation. RO R1 R2 R3 Scanning Parameter Setting Screen (Page 2) 5 Select the Document Type. â Text â Text/Photo â Photo 6 Select the Resolution (dpi). â â â â â 7 GL-1010 Scan Operatorâs Guide 600 400 300 200 150 Press AUTO to automatically set the exposure or press the right or left arrows to manually lighten or darken the exposure.
GL-1010 Scan Operator's Guide.book Page 82 Friday, October 5, 2001 10:30 AM Scanning Parameter Setting Screen (Page 3) CAUTION! The scanned document is not guaranteed if the copier power is turned off while scanning. The original size detected automatically is dependant on region. Region = UC Glass: LD, LG, LT, LT-R, ST-R ADF: LD, LG, LT, LT-R, ST-R, COMP, 8.
GL-1010 Scan Operator's Guide.book Page 83 Friday, October 5, 2001 10:30 AM Scanning Settings and Twain Agent Settings Summary M Folder â Displays the name of the Twain data directory folder. M Document â Displays the name of the scanned document. Scanning Settings and FileShare Agent Setting Summary M Destination â The destination path of the saved file. M Document â Filename of the saved file. GL-1010 Scan Operatorâs Guide 1 To change the filename, press the DOCUMENT field.
GL-1010 Scan Operator's Guide.book Page 84 Friday, October 5, 2001 10:30 AM Scanning Settings and TopAccessComposer Settings Summary M Folder â The TopAccessComposer folder where the document will be saved. M Document â Name of the document 1 To change the folder, press the FOLDER field. 2 To change the document, press the DOCUMENT field. 3 Use the alphanumeric screen and enter the folder name up to 64 characters and the document name up to 128 characters.
GL-1010 Scan Operator's Guide.book Page 85 Friday, October 5, 2001 10:30 AM 3 To change the subject line, press the SUBJECT field. 4 Use the alphanumeric screen and enter the new subject line up to 256 characters. 5 When finished press the SET button to save the changes. M Add Message â Display the added message to the Email body. 6 To add a message, press the ADD MESSAGE field. 7 Use the alphanumeric screen and enter the new message up to 256 characters.
GL-1010 Scan Operator's Guide.book Page 86 Friday, October 5, 2001 10:30 AM 7 Use the alphanumeric screen and enter the message up to 256 characters. 8 When finished press the SET button to save the changes. Address Edit Screen The total number of recipients defined in the template is displayed. The list of recipients is displayed. You can scroll up and down the list using the up and down arrow or double arrow keys to move from page to page. The maximum number of recipients is 400.
GL-1010 Scan Operator's Guide.book Page 87 Friday, October 5, 2001 10:30 AM 10 When finished press OK to return to the Scan Agent Summary Selection screen. Group Select Screen The list of all groups in the Address Book are displayed in the list. You can scroll up and down the list using the up and down arrow or double arrow keys to move from page to page. M Directory â Displays the selected Directory name.
GL-1010 Scan Operator's Guide.book Page 88 Friday, October 5, 2001 10:30 AM User Search Screen Select the Directory Service (LDAP or GL-1010) to search for recipients. M Directory â Displays the Directory name. 1 To select the Directory to be searched, press the down-arrow button and go to the Address Book and LDAP Server Selection screen. 2 To search by name, press the NAME field. 3 Use the alphanumeric screen and enter the name for which to search up to 64 characters.
GL-1010 Scan Operator's Guide.book Page 89 Friday, October 5, 2001 10:30 AM User Search Results Screen The total number of matching results is displayed with the list of names. GL-1010 Scan Operatorâs Guide 1 To add a person to the recipient list, scroll or search for the group in the list then press then ADD. 2 The Address Edit screen will display and the selected person is added to the recipient list. 3 To cancel the process or return to the previous screen, press the CANCEL button.
GL-1010 Scan Operator's Guide.book Page 90 Friday, October 5, 2001 10:30 AM RETRIEVING SCANNED DOCUMENTS (TWAIN) When scanned image data is saved on the controller the scanned image data can be retrieved by using a TWAIN compliant software application. For example purposes, the âImaging for Windowsâ application, a Windows 95/98/Me/2000 accessory, is used in the following steps. Some applications that support TWAIN formats may not work with the TOSHIBA e-STUDIO GL TWAIN Driver.
GL-1010 Scan Operator's Guide.book Page 91 Friday, October 5, 2001 10:30 AM Importing Scanned Image Data NOTE: The scanned data directory is as follows: â\\(Controller Name)ââ\GL_SHAREâ (The Controller Name is âGLXXXXXXXXXXX Xâ at the time of shipment. âXXXXXXXXXXXXâ is the MAC ADDRESS of the network interface card connected to the controller. Windows NT 4.0 does not come with any TWAIN application software is installed. Please obtain separately.
GL-1010 Scan Operator's Guide.book Page 92 Friday, October 5, 2001 10:30 AM â About TOSHIBA e-STUDIO GL TWAIN Driver dialog displays. Twain Folder Setting Dialog NOTE: 4 Refer to the GL-1010 Twain Driver online help for further information. If a password is required, the Folder Password field is enabled. Enter the 5-digit password in the text box. 5 Click OK. The document list displays. M TWAIN folder s indicates the Group of Templates displayed in the control panel of the device.
GL-1010 Scan Operator's Guide.book Page 93 Friday, October 5, 2001 10:30 AM M Searching for the Domain, GL-1010 Name and folder list may take a few minutes as the controller searches the network. M Since the tray exists as a directory on the controller, characters are replaced with an underscore â_â if the screen name contains prohibited characters. M An icon resembling a lock will display in front of password protected TWAIN folders indicating a password is required for the folder.
GL-1010 Scan Operator's Guide.book Page 94 Friday, October 5, 2001 10:30 AM NOTE: Some software applications may not be able to retrieve multipage scanned images. 10 To change the folder click the Change Folder button and select a new folder. 11 To refresh the screen to display the latest documents in the folder click the Refresh button. 12 To Delete a document in the folder, select the document and then click the Delete button.
GL-1010 Scan Operator's Guide.book Page 95 Friday, October 5, 2001 10:30 AM RETRIEVING SCANNED DOCUMENTS (TOPACCESSCOMPOSER) To learn how to retrieve a fax stored in TopAccessComposer, see the GL-1010 TopAccessComposer Operatorâs Guide. RETRIEVING INBOUND FAX DOCUMENTS (TWAIN) To learn how to retrieve a fax stored in TopAccessComposer, see the GL-1010 Network Fax Operatorâs Guide. SCANNING TO TWAIN Image data scanned using the Send to Twain mode is saved in the â\GL_TWAINâ folder on the controller.
GL-1010 Scan Operator's Guide.book Page 96 Friday, October 5, 2001 10:30 AM SCANNING TO EMAIL You can send image data by Email for attachment to the Email address of the destination specified in a Template. You can specify the image data format and send the image data by dividing it in smaller blocks. You can also create and attach a text message (Body) in size of 1KB or smaller with the image data.
GL-1010 Scan Operator's Guide.book Page 97 Friday, October 5, 2001 10:30 AM NOTE: The maximum size of image data that can be sent by Email for attachment is 20MB. However the Administrator can specify a limit of the maximum size to less than 20MB by setting limits from 2-20MB. There may be limitations as not all Email client software is capable of handling divided Email successfully.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 99 Friday, October 5, 2001 10:30 AM 5 MONITORING SCAN JOBS Users can view scan jobs using the Scan Jobs page once jobs have been processed. The Scan Jobs page enables users to view current jobs, jobs log and message logs. Additionally, users can sort the Scan Job List table headings, such as Group, Template, Agent, Date, and Status in the ascending or descending order enabling you to more efficiently manage the job data listed.
GL-1010 Scan Operator's Guide.book Page 100 Friday, October 5, 2001 10:30 AM VIEWING THE JOB QUEUE You can view the scan jobs queue for current scan, all scan jobs log and scan message logs to determine the status of a scan job. 1 Select Scan from the TopAccess home page. TopAccess Scan Jobs - Current Jobs Page 100 2 The Scan Jobs page will display when you select Scan Jobs from the submenu. All current scan jobs are displayed. Click the Refresh icon to update the jobs log display.
GL-1010 Scan Operator's Guide.book Page 101 Friday, October 5, 2001 10:30 AM further information on Scan Jobs, refer to the TopAccess Online help.
GL-1010 Scan Operator's Guide.book Page 102 Friday, October 5, 2001 10:30 AM Deleting Scan Jobs 1 Select Scan from the TopAccess home page. TopAccess Scan Jobs - Current Jobs Page 2 The Scan Jobs page will display when you select Scan Jobs from the sub-menu. All current scan jobs are displayed. Check the check box adjacent the job(s) you wish to delete. 3 Click the Delete button and then click Ok to confirm the deletion. The job will be cancelled.
GL-1010 Scan Operator's Guide.book Page 103 Friday, October 5, 2001 10:30 AM 4 GL-1010 Scan Operatorâs Guide Repeat Step 3 to sort other columns within the Scan Jobs List.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 105 Friday, October 5, 2001 10:30 AM 6 B ASIC TROUBLESHOOTING This chapter is the place to start if you are experiencing difficulties installing or using the GL Scan. Because the system integrates hardware, network, and software components, errors do occur and sometimes it can be difficult to determine their source. Variables between network configurations and user setup further complicates the troubleshooting process.
GL-1010 Scan Operator's Guide.book Page 106 Friday, October 5, 2001 10:30 AM ERROR MESSAGES Error Messages Defined Message 106 Action (End User) Scan kit Internal Error (SK1) Restart the controller. If the controller is not restored, contact the Network Administrator Scan kit Internal Error (SK2) Restart the controller. If the controller is not restored, contact the Network Administrator. Select either Public or Private scan. Private scan may require a password.>Inte rnal memory used is NN%.
GL-1010 Scan Operator's Guide.book Page 107 Friday, October 5, 2001 10:30 AM Error Messages Defined Message Action (End User) Scan Kit Internal Error (SK6) Retry the operation. Scanning cannot be started due to the copier status. Make sure that the operation on the copier is correct and then retry scanning. Invalid group password Finish glass Scan (A document is on ADF) To read the original from the ADF, try again after the glass scan is complete.
GL-1010 Scan Operator's Guide.book Page 108 Friday, October 5, 2001 10:30 AM Error Messages Defined Message Job Overflow. Finish ADF scan. Action (End User) The amount of data has reached the maximum for one scanning. Reduce the amount of data to scan again using any of the following methods: 1. Reduce the number of pages. 2. Reduce the resolution. 3. Select Text/Photo or Text mode. When this error occurred during continuous scanning, data of the job completed before the error occurred was stored.
GL-1010 Scan Operator's Guide.book Page 109 Friday, October 5, 2001 10:30 AM Message GL-1010 Scan Operatorâs Guide Action (Administrator) Scan kit Internal Error (SK1) Recover the HDD of the controller. Refer to the GL-1010 Operatorâs Guide (Basic). If the controller is not restored, contact your Toshiba authorized dealer for support. Scan kit Internal Error (SK2) Recover the HDD of the controller. Refer to the GL-1010 Operatorâs Guide (Basic).
GL-1010 Scan Operator's Guide.book Page 110 Friday, October 5, 2001 10:30 AM Message Select either Public or Private scan. Private scan may require a password. Shared memory used is NN%. Action (Administrator) Verify that there are no active users. Execute [SCAN] â [Administration] â [Delete Files] on TopAccess (Administrator Mode). Refer to the TopAccess Online help or GL-1010 Administratorâs Guide. If the controller is not restored, contact your Toshiba authorized dealer for support.
GL-1010 Scan Operator's Guide.book Page 111 Friday, October 5, 2001 10:30 AM Twain Driver Dialog Does Not Appear Problem Description: Initiated the TWAIN image acquisition mode from an application, but the TWAIN driver dialog does not appear. Corrective Action: The TWAIN Driver dialog may be hidden behind other windows. Minimize all other windows to find TWAIN Driver dialog. If the dialog is not found, enable âShow UIâ feature of TWAIN Driver from application. See scan readme file for more detail.
GL-1010 Scan Operator's Guide.book Page 112 Friday, October 5, 2001 10:30 AM Cannot Open a Password Protected Folder or Document Problem Description: A Folder or Document is password protected and you don't know which password to apply. Corrective Action: The Folder password is same as corresponding Template Group's password. And document passwords are the same as corresponding Template's password. If the groupâs password changes, the corresponding TWAIN Folder password changes also.
GL-1010 Scan Operator's Guide.book Page 113 Friday, October 5, 2001 10:30 AM 7 SP E C I FI C A TI ON S The following table defines the Toshibaâs optional Scan Feature for the e-STUDIO GL-1010 system specifications.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 116 Friday, October 5, 2001 10:30 AM Specifications Defined Item Scan Control Panel Features Specification Sides Image: Duplex Book, Duplex Tablet, Single Rotation: 0 degree, Right 90 degree, Left 90 degree, 180 degree Resolution(dpi): 600, 400, 300, 200, 150 Image Quality: Photo, Text, Text/Photo Exposure: Auto, Manual Original Size: Auto, Mixed Original Sizes, A3, A4, LD, LT, A4-R, A5-R, LT-R, LG, B4, B5, ST-R, COMP, B5-R, FOLIO, 13âLG, 8.
GL-1010 Scan Operator's Guide.book Page 117 Friday, October 5, 2001 10:30 AM Specifications Defined Item Network Protocol Specification NetBIOS, SMB over TCP/IP, SMB over IPX/SPX, SMTP (*Note 1): Operations are not guaranteed in every TWAIN application.
GL-1010 Scan Operator's Guide.
GL-1010 Scan Operator's Guide.book Page 119 Friday, October 5, 2001 10:30 AM G L OS S A R Y O F TER M S Definition of Common Terms Term Definition ACS Automatic Cassette Switching. ADD Auto-Duplexing Device. A copier component that allows double sided printing and copying (standard equipment). ADF Auto-Document Feeder. An accessory that allows a document to be fed or scanned without user intervention. ADU Auto-Duplexing Unit. An accessory that allows double sided printing and copying (optional).
GL-1010 Scan Operator's Guide.book Page 120 Friday, October 5, 2001 10:30 AM Definition of Common Terms Term Definition Bypass Feeder See Stack Feed Bypass. Cascade Printing A feature where a copier switches to the next output tray when the first designated output tray is full. Cassette The copier cassettes that contain the input paper. Cover Sheet A feature where one or two pages (front or front/back) are printed with the original document as a cover.
GL-1010 Scan Operator's Guide.book Page 121 Friday, October 5, 2001 10:30 AM Definition of Common Terms Term Definition Electronic Document Processing System This system consists of the TOSHIBA e-STUDIO28/35/45 digital copier connected to the GL-1010 controller. This allows users to enjoy the convenience of walk-up copying, faxing, scanning, and network printing from the same device. Ethernet A local area network (LAN) developed by Xerox, Digital and Intel (IEEE 802.3).
GL-1010 Scan Operator's Guide.book Page 122 Friday, October 5, 2001 10:30 AM Definition of Common Terms Term Definition IPX Internetwork Packet Exchange. A NetWare communications protocol used to route messages from one node to another. IPX packets include network addresses and can be routed from one network to another. Jobs Log The Jobs Log contains a historic record of the jobs submitted to the GL-1010. The information for each job includes the document name, size, date and time stamp, and status.
GL-1010 Scan Operator's Guide.book Page 123 Friday, October 5, 2001 10:30 AM Definition of Common Terms Term Definition NDS NetWare Directory Service. NDS maintains a hierarchical database of information about the network resources within a global enterprise, including networks, users, subgroups, servers, volumes and printers. Unlike the bindery, which was the directory service in NetWare 3.x, NDS users log onto the network as a whole, not a specific server, and NDS determines their access rights.
GL-1010 Scan Operator's Guide.book Page 124 Friday, October 5, 2001 10:30 AM Definition of Common Terms Term Definition Orientation Orientation refers to the direction a document is laid out on a page. A Portrait orientation produces a vertical page layout (i.e., the page height is greater than width). A Landscape orientation produces a horizontal page layout (i.e., the page width is greater than the height). Page Interleaving A feature where a blank sheet is inserted between the pages of a print job.
GL-1010 Scan Operator's Guide.book Page 125 Friday, October 5, 2001 10:30 AM Definition of Common Terms Term Definition Private print Private Print is a printing mode that allows users to send a job from their workstation, and then hold it until the user enters a private DIN from the copier to release and print the job. Proof print Proof Print is a print mode that allows users to print only the first of a multi-copy job and review it before releasing and printing the remaining copies.
GL-1010 Scan Operator's Guide.book Page 126 Friday, October 5, 2001 10:30 AM Definition of Common Terms Term Definition Stack Feed Bypass A special paper input unit which can be used to feed more than a single sheet of special paper (such as envelope, thick paper, etc.) for print job. Subnet A range of IP addresses. Subnet Mask A number that identifies a subnetwork so an IP address can be shared by the local network. TCP/IP Transmission Control Protocol/Internet Protocol.