MULTIFUNCTIONAL DIGITAL SYSTEMS User Functions Guide
TRADEMARKS AND COPYRIGHT Trademarks - The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System. The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
TABLE OF CONTENTS TABLE OF CONTENTS ..........................................................................................................................1 PREFACE................................................................................................................................................3 FEATURES OF THE e-STUDIO352/452.................................................................................................4 1. MANAGING ADDRESS BOOK (ADDRESS MENU)..............................
TABLE OF CONTENTS (Cont.) 3. SETTING NETWORK FUNCTIONS ..............................................................................................100 • Setting the TCP/IP Protocol.........................................................................................................100 • Setting the IPX/SPX Protocol ......................................................................................................105 • Setting the NetWare Settings ....................................................
PREFACE Thank you for purchasing the Toshiba Multifunctional Digital System e-STUDIO352/452. This Operator’s Manual describes the following: • How to set up the Multifunctional Digital System. • How to operate the functions in the [USER FUNCTIONS] button. Before using the Multifunctional Digital System, thoroughly read and understand this Operator's Manual.
FEATURES OF THE e-STUDIO352/452 The e-STUDIO352/452 is a Multifunctional Digital Systems that is capable of using each function via networks. The e-STUDIO352/452 also has various optional paper handling devices to meet the needs of your office. The e-STUDIO352/452 offers the following convenient features, functions and options. • • • • • • • • • • • • • • • • • • • 4 The copying speed is 35 copies (LT) per minute for e-STUDIO352, 45 copies (LT) per minute for the eSTUDIO452.
1. MANAGING ADDRESS BOOK (ADDRESS MENU) 1 1. MANAGING ADDRESS BOOK..............................................................................................6 • • • • • About Managing Contacts in Address Book........................................................................................6 Registering Contacts ...........................................................................................................................7 Editing Contacts .............................................
1. MANAGING ADDRESS BOOK About Managing Contacts in Address Book 1 Contacts in the Address Book will be displayed such as in the [ADDRESS] button screen that is displayed by pressing the [FAX] button on the Control Panel. These are also used to specify the recipients for Scan to E-mail documents. In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address, or both in each contact.
Registering Contacts The following procedure describes how to register new contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. 1 the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 Press button on the touch panel. • The ADDRESS BOOK screen is displayed. undefined button that you want to register new contact and 3 Press press the [ENTRY] button. • The ADDRESS BOOK REGISTRATION screen is displayed.
1.MANAGING ADDRESS BOOK (Cont.) 1 each button on the touch panel to enter following contact infor4 Press mation. • [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel. • [LAST NAME] — Enter the last name of the contact. This name will appear in the address book list on the touch panel. • [FAX NO.] — Enter the fax number of the contact. • [2ND FAX] — Enter the second fax number of the contact.
6 Specify following items as you required. 1 • TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select the direct transmission mode. • ECM — Select whether enabling or disabling the ECM (Error Correction Mode) to automatically resend any portion of the document affected by phone line noise or distortion. Press the [ON] button to enable the ECM, or the [OFF] button to disable the ECM.
1.MANAGING ADDRESS BOOK (Cont.) Editing Contacts The following procedure describes how to edit existing contact in the Address Book. 1 the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 Press button on the touch panel. • The ADDRESS BOOK screen is displayed. 3 Press the contact that you want to edit and press the [EDIT] button. • The ADDRESS BOOK EDIT screen is displayed.
4 Press each button on the touch panel to edit the contact information. 1 • For the description of each item, see the Step 4 in the procedure of “Registering Contacts” in the previous section. the [OPTION] button to specify the default settings for a fax 5 Press transmission. This is available only when the optional fax unit is installed. 6 Specify the items as you required. • For the description of each item, see the Step 6 in the procedure of “Registering Contacts” in the previous section.
1.MANAGING ADDRESS BOOK (Cont.) Deleting Contacts The following procedure describes how to delete existing contact in the Address Book. 1 the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 Press button on the touch panel. • The ADDRESS BOOK screen is displayed. the contact that you want to delete and press the [DELETE] but3 Press ton. • The delete confirmation screen is displayed.
the [YES] button to delete the contact, or the [NO] button to 4 Press cancel deleting. 1 • When you press the [YES] button, the selected contact is deleted.
1.MANAGING ADDRESS BOOK (Cont.) Searching Contacts 1 The following procedure describes how to search for contacts in the Address Book. This function is useful to find the contact that you want to edit. You can search for the contacts by entering a ID number or the search strings. Searching a Contact by ID Number the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 Press button on the touch panel.
touch panel displays the screen that contains the searched con5 The tact. Press the contact and press the [EDIT] button to edit the contact information, or press the [DELETE] button to delete the contact. • See “Editing Contacts” for the instruction to edit the contact. 1 P.10 Searching Contacts by Entering Search String the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 Press button on the touch panel.
1.MANAGING ADDRESS BOOK (Cont.) 1 the button that is used for searching to specify the search 4 Press string. • When you press each button, the input screen is displayed. the search string using the keyboard and digital keys, and press 5 Enter the [ENTER] button. It will search for the contacts that contain the search text in the specified items. the search string in the items that you require and press the 6 Specify [SEARCH] button. 16 1.
touch panel displays the screen that contains the searched con7 The tacts. Press the contact and press the [ENTER] button to edit the contact information. • See “Editing Contacts” for the instruction to edit the contact. 1 P.
2. MANAGING GROUPS About Managing Groups in Address Book 1 You can create groups that contain the multiple members of contacts. This enables you to specify the groups instead of specifying each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmission. You can also delete groups. In Address Book, you can register up to 200 groups and each group can contain up to 1000 members. • • • One fax number or one E-mail address is counted as one destination.
Creating New Group The following procedure describes how to create new group in the Address Book. 1 Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. 1 the [ADDRESS] button, and then press the [GROUP] button on 2 Press the touch panel. • The GROUP screen is displayed. undefined button that you want to create new group and press 3 Press the [ENTRY] button. • The GROUP NO. REGISTRATION screen is displayed.
2.MANAGING GROUPS (Cont.) 1 the group name using the keyboard and digital keys, and press 5 Enter the [ENTER] button. 6 Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed. the contacts that you want to add to the group, and then press 7 Select the [ENTER] button. • To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”. P.24 • To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Number”.
8 New Group is created and appears on the touch panel.
2.MANAGING GROUPS (Cont.) Editing Groups The following procedure describes how to edit the name of groups, add or remove the members in groups. 1 Editing Group Name the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [GROUP] button on 2 Press the touch panel. • The GROUP screen is displayed. 3 Press the group that you want to edit and press the [EDIT] button. • The GROUP NO. EDIT screen is displayed.
4 Press the [GROUP NAME] button to edit the group name. 1 • The input screen is displayed. the group name using the keyboard and digital keys, and press 5 Enter the [ENTER] button. 6 Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed.
2.MANAGING GROUPS (Cont.) 1 the screen, the contacts that have been registered in the group are 7 In highlighted. • To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”. P.24 • To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Number”. P.25 • To add the contacts by searching them with search string, see “Adding Contacts by Searching with Search String”. P.
Adding Contacts by Searching with ID Number 1 Press the [KNOWN ID] button. 1 • The KNOWN ID screen is displayed. the ID Number using the digital keys and press the [ENTER] but2 Enter ton. touch panel displays the screen that contains the searched con3 The tact. Press the contact to be added to the group. • To add both the fax number and E-mail address of a contact to the group, press over the contact name. • To add only the fax number of a contact to the group, press the [FAX] button of the contact.
2.MANAGING GROUPS (Cont.) 1 4 Press the [ENTER] button to add to the group. • The contacts in the group is modified. Adding Contacts by Searching with Search String 1 Press the [SEARCH ADDRESS] button. • The SEARCH ADDRESS screen is displayed. the button that is used for searching to specify the search 2 Press string. • When you press each button, the input screen is displayed. the search string using the keyboard and digital keys, and press 3 Enter the [ENTER] button.
the search string in the items that you require and press the 4 Specify [SEARCH] button. 1 touch panel displays the screen that contains the searched con5 The tacts. Press the contacts that you want to add to the group. • To add both the fax number and E-mail address of a contact to the group, press over the contact name. • To add only the fax number of a contact to the group, press the [FAX] button of the contact.
2.MANAGING GROUPS (Cont.) Deleting Groups The following procedure describes how to delete a group in the Address Book. 1 the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [GROUP] button on 2 Press the touch panel. • The GROUP screen is displayed. the group that you want to delete and press the [DELETE] but3 Press ton. • The delete confirmation screen is displayed.
the [YES] button to delete the contact, or [NO] button to cancel 4 Press deleting. 1 • When you press the [YES] button, the selected group is deleted.
2.MANAGING GROUPS (Cont.) Searching Groups 1 The following procedure describes how to search for groups in the Address Book. This function is useful to find the contact that you want to edit. You can search for the groups by entering the ID number or the search string. Searching a Group by ID Number the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [GROUP] button on 2 Press the touch panel.
touch panel displays the screen that contains the searched 5 The group. Press the group and press the [EDIT] button to edit the group information. • See “Editing Groups” for the instruction to edit the group. 1 P.22 Searching Groups by Group Name the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [GROUP] button on 2 Press the touch panel. • The GROUP screen is displayed. 3 Press the [SEARCH GROUP] button.
2.MANAGING GROUPS (Cont.) 1 4 Press the [GROUP NAME] button to specify the search string. • The input screen is displayed. the search string using the keyboard and digital keys, and press 5 Enter the [ENTER] button. It will search for the groups that contain the search string in the group name field. 6 Press the [SEARCH] button. 32 1.
touch panel displays the screen that contains the searched 7 The groups. Press the group and press the [ENTER] button to edit the group information. • See “Editing Groups” for the instruction to edit the contact. 1 P.
2.MANAGING GROUPS (Cont.) Confirming the Members of the Groups The following procedure describes how to confirm the contacts that are added in the group. 1 the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [ADDRESS] button, and then press the [GROUP] button on 2 Press the touch panel. • The GROUP screen is displayed. the [CONTENTS] button of the group that you want to confirm 3 Press the members. 4 The contacts added to the group are displayed. 34 1.
2. MANAGING COUNTERS (COUNTER MENU) 2 1. TOTAL COUNTER ...............................................................................................................36 • Displaying Print Counter ...................................................................................................................36 • Displaying Scan Counter...................................................................................................................37 2. PRINT OUT TOTAL COUNTER............................
1. TOTAL COUNTER Displaying Print Counter This feature allows you to display the total number of the print counter. 2 The print counter contains following counters: • Copy Counter — indicates the number of sheets that has been printed by copy operations. • Fax Counter — indicates the number of sheets that has been printed by fax receptions. • Printer Counter — indicates the number of sheets that has been printed by print operations and Email receptions (Internet Fax receptions).
Displaying Scan Counter This feature allows you to display the total number of the scan counter. The scan counter contains following counters: • Copy Counter — indicates the number of originals that has been scanned by copy operations. • Fax Counter — indicates the number of originals that has been scanned by fax and Internet Fax transmissions. • Network Counter — indicates the number of originals that has been scanned by scan operations.
2. PRINT OUT TOTAL COUNTER This feature allows you to print the total counter list. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. 2 the [COUNTER] button, and then press the [PRINT OUT TOTAL 2 Press COUNTER] button on the touch panel. • The total counter list is printed. For an output example of the total counter list, see “Total Counter List”. 38 2.MANAGING COUNTERS (COUNTER MENU) P.
3. DEPARTMENT COUNTER Displaying Print Counter for Department Code This feature allows you to display the number of the print counter for each department code. The department counter is available only when this equipment has been managed with the department code. P.45 “4.MANAGING DEPARTMENT CODE” The print counter contains following counters: • Copy Counter — indicates the number of sheets that has been printed by copy operations.
3.DEPARTMENT COUNTER (Cont.) 4 Press the [PRINT COUNTER] button. 2 5 The Print Counter for the specified department code is displayed. 40 2.
Displaying Scan Counter for Department Code This feature allows you to display the number of the scan counter for each department code. The department counter is available only when this equipment has been managed with the department code. P.45 “4.MANAGING DEPARTMENT CODE” 2 The scan counter contains following counters: • Copy Counter — indicates the number of originals that has been scanned by copy operations.
3.DEPARTMENT COUNTER (Cont.) 4 Press the [SCAN COUNTER] button. 2 5 The Scan Counter for the specified department code is displayed. 42 2.
Displaying Fax Communication Counter for Department Code This feature allows you to display the number of the Fax and Internet Fax Transmission and Reception counter for each department code. The department counter is available only when this equipment has been managed with the department code. P.45 “4.MANAGING DEPARTMENT CODE” 2 The fax communication counter contains following counters: • Transmit — indicates the number of pages that are sent by Fax transmissions.
3.DEPARTMENT COUNTER (Cont.) 4 Press the [FAX COMMUNICATION] button. 2 Fax Communication Counter for the specified department code is 5 The displayed. 44 2.
4. MANAGING DEPARTMENT CODE Logging On As Administrator You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a department code. Up to 1000 department codes can be registered. To manage the department code, you must know the administrator password for this equipment. Therefore, it is recommended to be performed by an authorized administrator in your place.
4.MANAGING DEPARTMENT CODE (Cont.) 4 Enter the administrator password and press the [ENTER] button. 2 • The DEPT. MANAGEMENT menu is displayed. 5 Continue the operation that you want. • • • • • • • • • 46 P.47 “Printing Department Codes List” P.48 “Enabling Department Code” P.49 “Resetting All Department Counters” P.50 “Deleting All Department Codes” P.51 “Registering a New Department Code” P.54 “Editing the Department Code” P.58 “Deleting the Department Code” P.
Printing Department Codes List You can print out the department codes list and counters for each department code. the DEPT. MANAGEMENT menu, press the [PRINT OUT 1 In DEPARTMENT CODES] button. 2 • Printing begins. • For the procedure to display the screen above, see “Logging On As Administrator”. P.45 • For an output example of the department code list, see “Department Code List”. P.
4.MANAGING DEPARTMENT CODE (Cont.) Enabling Department Code In the initial setting, the department code feature is disabled. If you want to manage the counter separately by the department codes, you must enable the department code. When the department management is enabled, the department code input screen will be displayed before entering the copy, scan, fax, and e-Filing operation screen to manage the operations for each department code.
Resetting All Department Counters This function clears all department counters to “0”. • • This function is available only when the department code is enabled. This function clears only the department counters. You cannot clear the total counter. 2 the DEPT. MANAGEMENT menu, press the [RESET ALL 1 In COUNTERS] button. • The clear confirmation screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.
4.MANAGING DEPARTMENT CODE (Cont.) Deleting All Department Codes This function deletes all department codes that have been registered. 2 The [DELETE ALL] button will be available after registering a department code. P.51 “Registering a New Department Code” 1 In the DEPT. MANAGEMENT menu, press the [DELETE ALL] button. • The delete confirmation screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.
Registering a New Department Code The function allows you to register new department code. After registering the department code(s), you must enable the Department Code function. P.48 “Enabling Department Code” 2 the DEPT. MANAGEMENT menu, press the [DEPARTMENT 1 In REGISTRATION] button. • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.45 the undefined department code and press the [CHANGE] 2 Press button.
4.MANAGING DEPARTMENT CODE (Cont.) the department name using the keyboard and digital keys, and 3 Enter press the [ENTER] button. 2 • The REGISTRATION DEPARTMENT CODE screen is displayed. the 5-digit code in the “New Code” field using the digital keys, 4 Enter and then press the [SET] button to set the entry. • If you enter the code, asterisks (*) appear in the “New Code” field. • If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.
If you want to return to the “New Code” field to retype it, press the [RESET] button. 6 Press the [ENTER] button at the bottom of the touch panel. • The LIMITATION screen is displayed. 7 Set the limitation of this department code as required. 2 • Press the [ON] button to enable the output limitation for this department code. When you select the [ON] button, press the “Limitation” field and enter the maximum number of the outputs for this department code using the digital keys.
4.MANAGING DEPARTMENT CODE (Cont.) Editing the Department Code The function allows you to edit the existing department code. the DEPT. MANAGEMENT menu, press the [DEPARTMENT 1 In REGISTRATION] button. 2 • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.45 the department button that you want to edit and press the 2 Press [CHANGE] button. • The message “This department code is already registered.
3 Press the [ENTER] button. 2 • The input screen is displayed. the department name using the keyboard and digital keys, and 4 Enter press the [ENTER] button. • The CHANGE DEPARTMENT CODE screen is displayed. current department code in the “Current Code” field using the 5 Enter digital keys, and then press the [SET] button to set the entry. • If you enter the code, asterisks (*) appear in the “Current Code” field.
4.MANAGING DEPARTMENT CODE (Cont.) new 5-digit code in the “New Code” field using the digital keys, 6 Enter and then press the [SET] button to set the entry. 2 • If you enter the code, asterisks (*) appear in the “New Code” field. • If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel. • After pressing the [SET] button, the “Retype New Code” field is highlighted. The department code must be the 5-digit code except “00000”.
9 Set the limitation of this department code as required. 2 • Press the [ON] button to enable the output limitation for this department code. When you select the [ON] button, press the “Limitation” field and enter the maximum number of the outputs for this department code using the digital keys. You can enter up to “99999999”. If you do not set the output limitation for outputs, press the [OFF] button.
4.MANAGING DEPARTMENT CODE (Cont.) Deleting the Department Code The function allows you to delete the existing department code. the DEPT. MANAGEMENT menu, press the [DEPARTMENT 1 In REGISTRATION] button. 2 • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.45 the department button that you want to delete and press the 2 Press [DELETE] button. • The delete confirmation screen is displayed.
the [YES] button to delete the department code, or [NO] button 3 Press to cancel deleting. 2 • When you press the [YES] button, the department code is deleted.
4.MANAGING DEPARTMENT CODE (Cont.) Resetting the Counter of Each Department The function allows you to reset the counter of specific department code only. the DEPT. MANAGEMENT menu, press the [DEPARTMENT 1 In REGISTRATION] button. 2 • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.45 the department button that you want to reset the counter and 2 Press press the [RESET COUNTERS] button.
the [YES] button to clear the counter of the department code, or 3 Press [NO] button to cancel clearing the counter. 2 • When you press the [YES] button, the counter of the department code is cleared.
4.MANAGING DEPARTMENT CODE (Cont.) Setting Output Limitations for All Departments This function allows you to set the output limitation for all departments by a single operation. When you select [ON], the output will be disabled for all departments. When you select [OFF], the infinite outputs will be allowed for all departments. 2 When you select [ON], the limitation setting for each department code will be set to [ON] and the “Limitation” field will be set to “0”.
3. SETTING ITEMS (USER) 1. SETTING GENERAL FUNCTIONS .....................................................................................64 • Setting the Auto Clear Mode .............................................................................................................64 • Changing the Display Language .......................................................................................................65 • Setting the Reversed Display Mode.......................................................
1. SETTING GENERAL FUNCTIONS Setting the Auto Clear Mode This function sets how long the machine waits before clearing the previous functions set on the control panel. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [GENERAL] button on 2 Press the touch panel. 3 • The GENERAL menu is displayed. 3 Press the [AUTO CLEAR] button. • The AUTO CLEAR screen is displayed.
Changing the Display Language The language used on the touch panel can be changed to a different one. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [GENERAL] button on 2 Press the touch panel. 3 • The GENERAL menu is displayed. 3 Press the [CHANGE LANGUAGE] button. • The CHANGE LANGUAGE screen is displayed. 4 Press the desired language button. • The touch panel is displayed in the selected language.
1.SETTING GENERAL FUNCTIONS (Cont.) Setting the Reversed Display Mode You can change the touch panel to be displayed in the Reversed Display mode (which the white portion will be black and the black portion will be white). Changing to the Reversed Display mode helps you to display the touch panel more clearly where it is too bright to see the touch panel. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu.
the [ON] button to enable the Reversed Display, or [OFF] button 4 Press to disable the Reversed Display. 3 • When you select the [ON] button, the touch panel is displayed in the Reversed Display mode.
2. SETTING COPY FUNCTIONS You can change the initial setting (default setting) of copy job. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [COPY] button on the 2 Press touch panel. 3 • The COPY screen is displayed. 3 Specify the following items as you require. • In the “EXPOSURE MODE” option, press the desired mode button. • In the “ORIGINAL MODE” option, press the desired mode button.
5 Specify the following items as you require. 3 • In the “2IN1/4IN1” option, press the desired mode button. [WRITE VERTICALLY] — Press this to print each two pages or four pages from left to right or top to bottom for the 2IN1/4IN1 copy. When the portrait originals are copied using 2in1 or 4in1, it copies them from left to right. When the landscape originals are copied using 2in1 or 4in1, it copies them from top to bottom.
3. SETTING FAX FUNCTIONS You can change the initial setting (default setting) of fax and Internet Fax features. The [FAX] button in the [USER] menu will be available only when the Scanner Kit or Printer/Scanner Kit is installed, or when the optional Fax unit is installed. 3 the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [FAX] button on the 2 Press touch panel. • The FAX screen is displayed.
5 Specify the following items as you require. 3 • In the “TTI” option, specify whether the TTI is enabled or disabled as default setting. [ON] — Press this to print a transmission header (TTI) on received faxes to clearly identify the sender name of received faxes. [OFF] — Press this not to print a transmission header (TTI) on received faxes. • In the “RTI” option, specify whether the RTI is enabled or disabled as default setting.
4. SETTING SCAN FUNCTIONS You can change the initial setting (default setting) of scan job. The [SCAN] button in the [USER] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. 3 the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [SCAN] button on the 2 Press touch panel. • The SCAN screen is displayed. 3 Specify the following items as you require.
5 Specify the following items as you require. 3 • In the “EXPOSURE” option, press light or dark buttons to specify the default exposure for scans manually, or press the [AUTO] button to select auto mode for the default exposure mode for scans. 6 Press the [ENTER] button. • The default settings for each mode are changed as you specified.
5. PRINTING LISTS Printing the Address Book List You can print the address book list that shows all registered contacts and groups in this equipment. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [LIST] button on the 2 Press touch panel. 3 • The LIST menu is displayed. 3 Press the [ADDRESS BOOK] button. • The ADDRESS BOOK menu is displayed.
Printing the Group Numbers List You can print the group numbers list that shows all registered groups and members in this equipment. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [LIST] button on the 2 Press touch panel. 3 • The LIST menu is displayed. 3 Press the [GROUP NUMBERS] button. • When the department management is disabled, the group numbers list is printed.
5.PRINTING LISTS (Cont.) Printing the Function List (User) You can print the function list that shows the function flow under the [USER] button of the User Functions. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [LIST] button on the 2 Press touch panel. 3 • The LIST menu is displayed. 3 Press the [FUNCTION] button. • When the department management is disabled, the function list is printed.
6. CHECKING E-MAIL This function allows you to check for new E-mails (Internet Faxes) on the POP3 server. The [CHECK E-MAIL] button in the [USER] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. This equipment also automatically checks for new E-mails on the POP3 server. 3 the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu.
7. SETTING DRAWER This function allows you to set the paper size and paper type of each drawer. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. the [USER] button, and then press the [DRAWER] button on the 2 Press touch panel. 3 Press the drawer portion in the illustration to highlight the drawer 3 where you want to change the paper size and paper type, then press the desired paper size button and paper type button.
8. TURN OFF THE POWER (SHUT DOWN) When turning off the power of the equipment, perform the following shutdown procedure. DO NOT turn off the power by switching off the power switch of the equipment as it can cause the failure of the hard disk. Before turning off the power, be sure that the following 3 conditions are satisfied. • No jobs are left in the printing job list. • The ERROR lamp is not blinking. • No PCs access the equipment via network.
8.TURN OFF THE POWER (SHUT DOWN) (Cont.) in progress” appears on the screen, and then the equip4 “Shutdown ment is shut down. 3 • The power switch automatically returns to the OFF position. 80 3.
4. SETTING ITEMS (ADMIN) 1. ENTERING TO ADMIN MENU ............................................................................................82 2. SETTING GENERAL FUNCTIONS .....................................................................................84 • • • • • • • • Setting the Device Information ..........................................................................................................84 Setting the Notification ..................................................................
1. ENTERING TO ADMIN MENU When the administrator password has been set, you must enter the administrator password to enter the [ADMIN] menu in the User Functions screen. the [USER FUNCTIONS] button on the control panel to enter the 1 Press User Functions menu. 2 Press the [ADMIN] button. • The ADMINISTRATOR PASSWORD screen is displayed. 3 Press the [PASSWORD] button. 4 • The input screen is displayed. 4 Enter the administrator password and press the [ENTER] button. • The ADMIN menu is displayed.
ADMIN menu is displayed. Continue the administrative operation 5 The that you require. • • • • • • • • • P.84 “2.SETTING GENERAL FUNCTIONS” P.100 “3.SETTING NETWORK FUNCTIONS” P.120 “4.SETTING COPY FUNCTIONS” P.122 “5.SETTING FAX FUNCTIONS” P.136 “6.SETTING FILE FUNCTIONS” P.137 “7.SETTING E-MAIL FUNCTIONS” P.139 “8.SETTING INTERNET FAX FUNCTIONS” P.142 “9.SETTING LIST/REPORT” P.149 “10.PRINTING LISTS” 4 • There are also the [WIRELESS SETTINGS] button in the ADMIN menu.
2. SETTING GENERAL FUNCTIONS Setting the Device Information You can set the device information of this equipment. These items appear in the Device page of TopAccess, that is the web-based device management utility. 1 Press the [GENERAL] button in the ADMIN menu. 4 • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [DEVICE INFORMATION] button. • The DEVICE INFORMATION screen is displayed.
When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. To enter the [SERVICE PHONE NUMBER], enter the number using only the digital keys. 4 Press the [ENTER] button.
2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Notification You can set the notification mail to send a notification message when specified events occur on this equipment such as toner empty, paper empty, serviceman call, and so on. You can specify up to 3 E-mail addresses for the destination of the notification message. • • 4 You can specify the events that you want to be notified using the TopAccess web utility.
3 Press the [E-MAIL] buttons. • The input screen is displayed. the E-mail address using the keyboard and digital keys, and 4 Enter press the [ENTER] key to set the entry. 4 • You can specify up to three E-mail addresses to which the notification message will be sent, as required. When you enable the notification, you must enter at least one E-mail address. After entering the E-mail addresses that you require, press the [ON] 5 button of the E-mail address that you want to enable the notification.
2.SETTING GENERAL FUNCTIONS (Cont.) Changing the Administrator Password You can change the administrator password. The administrator password must be alphanumeric characters of 6 or more and 10 or less. 1 Press the [GENERAL] button in the ADMIN menu. 4 • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. 2 Press the [PASSWORD SETUP] button. • The PASSWORD SETUP screen is displayed. 3 Press the [OLD PASSWORD] button. • The input screen is displayed. 88 4.
the current administrator password and press the [ENTER] but4 Enter ton. • The input password appears as asterisks (*). 4 If the administrator password will be changed at the first time, enter “123456” in the “Old Password” field. as “OLD PASSWORD”, press the [NEW PASSWORD] and 5 Same [RETYPE NEW PASSWORD] buttons and enter the new password. • You can enter alphanumeric characters of 6 or more and 10 or less for the administrator’s password. You cannot enter any symbol characters.
2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Date and Time The clock built in to this equipment can be set by entering the date, day of the week and time using the digital keys. Also, you can easily change the clock to and from the daylight saving system at the touch of a button. 1 Press the [GENERAL] button in the ADMIN menu. 4 • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [CLOCK] button. • The CLOCK menu is displayed.
the section that you want to edit using the arrow buttons, 4 Highlight and enter the number using the digital keys. • The “DAY” section describes the day of week with a number. The numbers corresponding to the days of week as following: 1: Sun, 2: Mon, 3:Tue, 4: Wed, 5: Thu, 6:Fri, 7: Sat 5 To enable the daylight saving system, press the 4 button. • The daylight saving button is highlighted. 6 Press the [ENTER] button. • Returns you to the CLOCK menu. 7 Press the [DATE FORMAT] button.
2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Weekly Timer Using the built-in weekly timer, you can have this equipment automatically turned ON and OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically turn itself ON and OFF at those specified times. You can turn on the power simply pressing the [START] button on the control panel when the device is OFF-mode by the weekly timer.
3 Press the [WEEKLY TIMER] button. • The TIMER screen is displayed. the settings on the display, and if corrections are necessary, 4 Check press the [CHANGE] button. 4 • If no correction is needed, press the [ENTER] button and complete the operation. the [<-Sun] or [Sat->] buttons to switch the days of the week. 5 Press Then in the “ON” field, enter the time that the device will automatically turn on the power using the digital keys and press the [SET] button to set the entry.
2.SETTING GENERAL FUNCTIONS (Cont.) the “OFF” field, enter the time that the device will automatically 6 In turn off the power using the digital keys and press the [SET] button to set the entry. 4 • If you want to clear entered time to retype it, press the [CLEAR] button on the Control Panel. • If you want to return to the “OFF” field to retype it, press the [RESET] button. • If you want this equipment not to be turned ON, enter the same time in both “ON” and “OFF” field.
Setting the Auto Power Save Mode This function allows this equipment automatically to go into the energy saving mode (unnecessary electricity is cut off at standby) if it is left inactive for a certain period of time. 1 Press the [GENERAL] button in the ADMIN menu. 4 • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [ENERGY SAVER] button. • The ENERGY SAVER menu is displayed. 3 Press the [AUTO POWER SAVE] button.
2.SETTING GENERAL FUNCTIONS (Cont.) the desired period of time (in minutes) that this equipment 4 Press waits before the Automatic Power Save mode is activated. 4 96 • The Auto Power Save mode setting is completed. 4.
Setting the Sleep Mode This function allows this equipment goes into the sleep mode that stands by with the minimum power consumption. 1 Press the [GENERAL] button in the ADMIN menu. 4 • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [ENERGY SAVER] button. • The ENERGY SAVER menu is displayed. 3 Press the [SLEEP MODE] button. • The SLEEP MODE screen is displayed.
2.SETTING GENERAL FUNCTIONS (Cont.) the desired period of time (in minutes) that this equipment 4 Press waits before the Automatic Shut Off mode is activated. 4 98 • The Sleep mode setting is completed. 4.
Setting the Drawer Setup Pop-Up When this functions is enabled, the message to ask users to change the paper size setting every time you open the drawer. 1 Press the [GENERAL] button. 4 • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [DRAWER SET POP-UP] button. • The DRAWER SET POP-UP screen is displayed. the [ENALBE] button to enable the Drawer Set Pop-Up, or press 3 Press the [DISABLE] button to disable the Drawer Set Pop-Up.
3. SETTING NETWORK FUNCTIONS Setting the TCP/IP Protocol You can set the TCP/IP protocol that is commonly used for most of network system. It is recommended to configure the TCP/IP protocol because TopAccess, the device management web-based utility, and e-Filing web-based utility, that allows you to manage files in the e-Filing, will be available with the TCP/IP protocol. Also other network features of this equipment use the TCP/IP protocol.
2 Press the [TCP/IP] button. • The TCP/IP screen is displayed. 3 Press the [DYNAMIC] button in the “ADDRESS MODE” option. 4 4 Press the [ENTER] button. • Returns you to the NETWORK menu. to another network setting if required, then press the 5 Continue [APPLY NOW] button. • This equipment starts initializing the network interface card to apply the changes.
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the TCP/IP for DHCP Server Only 1 Press the [NETWORK] button in the ADMIN menu. 4 • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [TCP/IP] button. • The TCP/IP screen is displayed. 3 Press the [NO AUTO IP] button in the “ADDRESS MODE” option. 4 Press the [ENTER] button. • Returns you to the NETWORK menu. 102 4.
to another network setting if required, then press the 5 Continue [APPLY NOW] button. • This equipment starts initializing the network interface card to apply the changes. 4 Setting the TCP/IP for Static IP Address 1 Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [TCP/IP] button. • The TCP/IP screen is displayed.
3.SETTING NETWORK FUNCTIONS (Cont.) 3 Press the [STATIC] button in the “ADDRESS MODE” option. 4 the [IP ADDRESS] button and enter the IP address of this 4 Press device using the digital keys. Enter also the subnet mask and default gateway as required. 5 Press the [ENTER] button. • Returns you to the NETWORK menu. to another network setting if required, then press the 6 Continue [APPLY NOW] button. • This equipment starts initializing the network interface card to apply the changes. 104 4.
Setting the IPX/SPX Protocol You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to communicate with the NetWare file server through the network. 1 Press the [NETWORK] button in the ADMIN menu. 4 • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [IPX/SPX] button. • The IPX/SPX screen is displayed. 3 Specify the following items as required.
3.SETTING NETWORK FUNCTIONS (Cont.) to another network setting if required, then press the 5 Continue [APPLY NOW] button. 4 106 • This equipment starts initializing the network interface card to apply the changes. 4.
Setting the NetWare Settings You can set the NetWare network mode and the NetWare configuration to be connected. This must be set when you use the NetWare file server for Novell printing. 1 Press the [NETWORK] button in the ADMIN menu. 4 • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [NETWARE] button. • The NETWARE screen is displayed.
3.SETTING NETWORK FUNCTIONS (Cont.) 3 Specify following items as required. 4 • ENABLE BINDERY — Press the [ENABLE] button to enable communicating with the NetWare file server in bindery mode, or [DISABLE] button to disable the bindery mode. • ENABLE NDS — Press the [ENABLE] button to enable communicating with the NetWare file server in NDS mode, or [DISABLE] button to disable the NDS mode. • [CONTEXT] — Press this to enter the NDS context that the NetWare print server for this equipment is located.
Setting the SMB Protocol When you want to enable this equipment visible in the Windows network, you must enable the SMB protocol and enter the NetBIOS name and workgroup to specify the device name of this equipment and workgroup where this equipment will be visible. Also if your network uses the WINS server to allow the SMB communication across the segments, you must specify the WINS server address, so that this equipment will be visible from the different segment.
3.SETTING NETWORK FUNCTIONS (Cont.) 3 Specify following items as required and press the [ENTER] button. 4 • SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you want to enable the SMB protocol to enable the Save as file to network folder using SMB and sharing the “FILE_SHARE” folder of this equipment, but not to enable the SMB printing, press the [DISABLE PRINT SHARE] button.
to another network setting if required, then press the 4 Continue [APPLY NOW] button. • This equipment starts initializing the network interface card to apply the changes.
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the AppleTalk Protocol The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with the Macintosh computer. 1 Press the [NETWORK] button in the ADMIN menu. 4 • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [APPLETALK] button. • The APPLETALK screen is displayed. 3 Specify following items as required.
When you press the [APPLETALK NAME] and [DESIRED ZONE] buttons, the input screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 4 Press the [ENTER] button. • Returns you to the NETWORK menu. to another network setting if required, then press the 5 Continue [APPLY NOW] button. 4 • This equipment starts initializing the network interface card to apply the changes.
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the HTTP Network Service This function allows you to enable or disable the HTTP network server service that provides the webbased utility on this equipment, such as TopAccess and e-Filing web utility. The HTTP network server service also must be enabled for IPP printing. 1 Press the [NETWORK] button in the ADMIN menu. 4 • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. 2 Press the [HTTP] button.
3 Specify following items as required. • ENABLE HTTP SERVER — Press the [ENABLE] button to enable the HTTP network server service, or [DISABLE] button to disable the HTTP network server service. This must be enabled for TopAccess, e-Filing web utility, and IPP printing. • [PRIMARY PORT NUMBER] — Press this to enter the primary port number to be used for the HTTP access from the other client. It is recommended to use the default port number “80” if you are not sure changing this port number.
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the Ethernet Speed This function allows you to specify the ethernet speed. 1 Press the [NETWORK] button in the ADMIN menu. 4 • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [ETHERNET] button. • The ETHERNET screen is displayed. the [AUTO] button to automatically detect the appropriate eth3 Press ernet speed, or press other specific ethernet speed button.
4 Press the [ENTER] button. • Returns you to the NETWORK menu. to another network setting if required, then press the 5 Continue [APPLY NOW] button. 4 • This equipment starts initializing the network interface card to apply the changes.
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the LDAP and SNMP Network Service This function allows this equipment to access the LDAP directory service. This equipment can search for the contacts in the LDAP server to specify the recipients of the Internet Fax, fax transmission, and Scan to E-mail job. • • 4 If the LDAP network service is enabled, you can register the LDAP directory service, and then this equipment can search for the contacts in the LDAP server.
3 Press the [OTHER] button. • The OTHER screen is displayed. the [ENABLE] button to enable the LDAP network service, or 4 Press [DISABLE] button to disable it. 4 • Optionally you can enter the trap community name for the SNMP Traps by pressing the [SNMP READ COMMUNITY] button. When you press this button, the QWERTY Type Keyboard screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 5 Press the [ENTER] button.
4. SETTING COPY FUNCTIONS You can change the system behaviors for the copy operation, such as maximum number of copies, auto 2sided mode, and the sort mode priority. 1 Press the [COPY] button in the ADMIN menu. 4 • The COPY screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Specify following items as required. • MAXIMUM COPIES — Press the number button that indicates the maximum number of copies to be allowed.
4 Specify following items as required. • AUTOMATIC CHANGE OF PAPER SOURCE — When this is set to [ON], this equipment will print on the different size of paper when the specified paper size is not set. When this is set to [OFF], this equipment will display a message to set the correct paper. • PAPER OF DIFFERENT DIRECTION — When this is set to [ON], this equipment will rotate the image and print on the different direction of paper if the correct direction of paper is not set.
5. SETTING FAX FUNCTIONS Setting the Terminal ID The Terminal ID settings are available only when the optional Fax unit is installed. Once programmed, Terminal ID information will be printed on the leading edge of transmitted or received documents if the TTI and RIT are enabled. • • 4 ID information is sent and printed about 5 mm from the top edge of the original.
3 Specify following items as required. • [ID NAME] — Press this to enter the terminal ID of this equipment. • [FAX NUMBER] — Press this to enter the fax number of this equipment. • [LINE2 NUMBER] — Press this to enter the 2 line fax number of this equipment if the Line2 board is installed. This is not displayed when the Line2 board is not installed. • When you press the [ID NAME] button, the input screen is displayed.
5.SETTING FAX FUNCTIONS (Cont.) 4 Press the [ENTER] button. • Returns you to the FAX menu. 4 124 4.
Setting the Fax Initial Setup The [INITIAL SETUP] button in the [ADMIN] menu will be available only when the optional Fax unit is installed. Set the initial settings for the fax functions such as the volume settings and reception mode. • Reception mode: AUTO, MANUAL • Monitor tone volume: Adjustable 0-7 steps (0: tone OFF) The “monitor tone” is the line monitor tone which is heard when the [MONITOR/PAUSE] button is pressed.
5.SETTING FAX FUNCTIONS (Cont.) 3 Specify following items as required. 4 • RX MODE — Press the [AUTO] button to receive faxes automatically, or [MANUAL] button to receive faxes manually. When you select the manual mode, you can receive the faxes by pressing the [START] button when it rings. • MONITOR VOLUME — Press the arrow buttons to change the monitor volume. • COMPLETION TONE VOLUME — Press the arrow buttons to change the complete volume.
Setting the Line-2 Mode The LIne-2 Mode settings are available only when the optional Fax unit and optional Line-2 board are installed. Installing the 2nd line board (option) allows transmission during reception, reception during transmission, and simultaneous two communications of transmission/reception. When the 2nd line is used, the following function setting and registration are required. • Entering terminal ID P.122 • Dial type setting P.
5.SETTING FAX FUNCTIONS (Cont.) 2 Press the [LINE-2 MODE] button. • The LINE-2 MODE screen is displayed. 4 3 Continue the procedure depending on how you set the Line-2 mode. • • • P.128 “Transmission and Reception (TX /RX)” P.128 “Reception Only (24HR)” P.129 “Reception Only (TIMER)” Transmission and Reception (TX /RX) 1 Press the [TX/RX] button. 2 Press the [ENTER] button. Reception Only (24HR) 1 Press the [RX ONLY (24HR)] button. • Making the 2nd line standby for the reception all the time.
2 Press the [ENTER] button. Reception Only (TIMER) 1 Press the [RX ONLY (TIMER)] button. 4 • • • • Using the 2nd line for reception only during the specified period. Enter the START time and END time using the digital keys. Pressing the arrow buttons moves the cursor. Time is displayed in the 24-hour system. 2 Press the [ENTER] button.
5.SETTING FAX FUNCTIONS (Cont.) Setting the RX Printing Setting Discard and Reduction Printing Set print settings for received fax and Internet Fax originals that are to be printed. Two print settings are available: discard printing and reduction printing. Discard Printing: ON, OFF • ON (default setting): When originals are up to 10mm larger than the printing area; the part of the originals that exceeds the paper printing area is discarded.
the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUC3 Press TION”. 4 Press the [ENTER] button. • The registered items can be confirmed in the function list. 4 P.149 Setting Duplex Printing The “Duplex Print” function is available only when the optional Fax unit is installed. This printer setting determines whether or not to print received originals on both sides of sheet. * Duplex printing is available only if the received originals are the same size.
5.SETTING FAX FUNCTIONS (Cont.) 2 Press the [RX PRINT] button. 4 the [ON] button of the “DUPLEX PRINT”, and then press the 3 Press [ENTER] button. • The registered items can be confirmed in the function list. P.149 Duplex printing direction differs depending on the received original size. - Received LD, LG, LT, A3, A4, or B4-sized originals are printed so that they can be bound alone the long edge of direction.
* * Rotate Sort printing is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R drawers. When the system runs out of paper during Rotate Sort printing, the rest of the documents is printed on the remaining paper. 1 Press the [FAX] button in the ADMIN menu. 4 • The FAX menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press the [RX PRINT] button. the [ON] button of the “ROTATE SORT”, and then press the 3 Press [ENTER] button.
5.SETTING FAX FUNCTIONS (Cont.) Setting the Recovery Transmission The Recovery transmission is available only when the optional Fax unit is installed. This function allows you to specify how long a document will be remained in the memory after failing the redial attempts. You can retransmit the document held in the memory. For instructions on how to send the recovery transmission, see the Operator’s Manual For Facsimile Function. 4 1 Press the [FAX] button in the ADMIN menu.
the document-stored time with the [< 1H] or [24H >] button, 3 Change and press the [ENTER] button. • The document-holding time can be changed by the 1 hour. 4 When the Recovery transmission is enabled, the [RECOVERY TX] button will be grayed icon. You can disable the Recovery transmission by pressing the [RECOVERY TX] button again, and the button turns to the normal icon.
6. SETTING FILE FUNCTIONS This function allows you to automatically delete the files stored by the Save as file operations. This function is used to periodically delete stored files in the local storage to maintain the available hard disk space. The [FILE] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press the [FILE] button in the ADMIN menu. 4 • The FILE menu is displayed. To display the ADMIN menu, see “1.
7. SETTING E-MAIL FUNCTIONS Setting the Scan to E-mail Message Properties You can configure the message properties of E-mail documents that will be sent by Scan to E-mail operation. The [E-MAIL] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press the [E-MAIL] button. 4 • The E-MAIL screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Press each button to enter the E-mail properties.
7.SETTING E-MAIL FUNCTIONS (Cont.) Setting the Scan to E-mail Fragmentation This function allows you to send the Scan to E-mail job split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [E-MAIL] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press the [E-MAIL] button in the ADMIN menu. 4 • The E-MAIL screen is displayed.
8. SETTING INTERNET FAX FUNCTIONS Setting the Internet Fax Message Properties You can configure the message properties of Internet Faxes that will be sent by Internet Fax transmission. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press the [INTERNET FAX] button in the ADMIN menu. 4 • The INTERNET FAX screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.
8.SETTING INTERNET FAX FUNCTIONS (Cont.) Setting the Internet Fax Fragmentation This function allows you to send the Internet Faxes split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press the [INTERNET FAX] button in the ADMIN menu. 4 • The INTERNET FAX screen is displayed.
Setting the Internet Fax Body String Transmission This function allows you to set whether the body string will be transmitted or not. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press the [INTERNET FAX] button in the ADMIN menu. 4 • The INTERNET FAX screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.
9. SETTING LIST/REPORT Setting the Transmission / Reception Journal There are two types of journals available on this equipment. Journals can be printed either automatically or manually. This function allows you to set the auto-print for the journals, and the number of transactions appears in the journal list.
3 Press the [JOURNAL] button. • The JOURNAL screen is displayed. 4 Specify the following items as required. 4 • AUTO — Press the [ON] button to enable printing the transmission and reception journals automatically. When you enable this, the transmission and reception journals will be printed when specified numbers of transmissions are completed. • TX JOURNAL — Press the number button to specify the number of transmissions will be printed on a transmission journal.
9.SETTING LIST/REPORT (Cont.) Setting the Communication Report Communication Report allows you to print a report after every transmission. Reports can be printed automatically only. This function allows you to select the condition to print the communication report for each transmission type separately. The Communication Report setting will be available only when the Printer Kit and Scanner Kit is installed, when the Printer/Scanner Kit is installed, or when the optional Fax unit is installed.
3 Press the [COMM. REPORT] button. • The COMM. REPORT screen is displayed. 4 Specify the condition for each transmission type. 4 • [OFF] — Press this to disable printing the communication report. • [ALWAYS] — Press this to print the communication report every transmission. • [ON ERROR] — Press this to print the communication report only when an error occurs. “DIRECT TX” and “POLLING” are available only when the optional Fax unit is installed.
9.SETTING LIST/REPORT (Cont.) the [Next] button to display the next screen and specify the 6 Press condition for each transmission type. 4 “RELAY ORIGINATOR” is available only when the optional Fax unit is installed. you press the [ALWAYS] or [ON ERROR] button for each trans7 When mission type, the “PRINT 1st PAGE IMAGE?” message is displayed.
Setting the Reception List The Reception List allows you to print a reception list after receiving a document to a mailbox on this equipment. This function allows you to enable or disable printing a reception list for the following mailbox transmissions: Relay Station — Receiving a relay transmission from an originator as a relay hub. Local — Reserving a document to a mailbox within this equipment locally. Remote — Reserving a document to a mailbox within this equipment remotely from another facsimile.
9.SETTING LIST/REPORT (Cont.) whether the reception list will be printed for each transmis4 Specify sion. 4 • RELAY STATION — Select the [ON] button to print the reception list when receiving a relay transmission from an originator. • LOCAL — Select the [ON] button to print the reception list when reserving a document to a mailbox within the machine locally.
10. PRINTING LISTS This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL font list. * For the examples of each list format are described in Appendix. P.153 The NIC configuration page, PS3 font list, and PCL font list can be printed only when the Printer Kit, the Printer/Scanner Kit, or optional Fax unit is installed. 1 Press the [LIST/REPORT] button in the ADMIN menu. 4 • The LIST screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
11. SETTING PRINTER/E-FILING FUNCTIONS You can configure the printer and e-Filing functions that will apply to the print jobs or e-Filing jobs. 1 Press the [PRINTER/E-FILING] button in the ADMIN menu. 4 • The PRINTER/E-FILING screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.82 2 Specify the following items as you require.
12. WIRELESS SETTINGS AND Bluetooth SETTINGS • • There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be available only when the optional Wireless LAN Module is installed. For the instructions on how to operate the WIRELESS SETTINGS, please refer to the GN-1041 Operator’s Manual for Wireless LAN. There is also the [Bluetooth SETTINGS] button in the ADMIN menu. This button will be available only when the optional Bluetooth Module is installed.
4 152 4.
5. APPENDIX 1. LIST PRINT FORMAT........................................................................................................154 • • • • • • • • Total Counter List ............................................................................................................................154 Department Code List .....................................................................................................................155 Address Book List ...............................................
1. LIST PRINT FORMAT Total Counter List An output example of the Total Counter List TOTAL COUNTER LIST TIME S/N : 10-09-'05 20:47 : 0987654321 PRINT COUNTER COPY LIST TOTAL 99999 99999 99999 99999 99999 99999 399996 399996 TOTAL 199998 199998 199998 199998 799992 COPY FAX NETWORK 154 PRINTER 99999 99999 SCAN COUNTER 5 FAX SMALL LARGE TOTAL 5.
Department Code List An output example of the Department Code List DEPARTMENT CODE LIST TIME DEPT NO. DEPARTMENT D 1 00001 : 10-09-'05 20:47 PRINT COUNTER COPY SMALL LARGE FAX LIST TOTAL LIMIT 99999 99999 99999 99999 99999 99999 99999 99999 399996 399996 199998 199998 199998 199998 799992 FAX COMMUNICATION SMALL LARGE PRINT SCAN COUNTER TRANSMIT RECEPTION 99999 99999 99999 99999 199998 199998 DEPT NO.
1.LIST PRINT FORMAT (Cont.) Address Book List An output example of the Address Book List ADDRESS BOOK INFORMATION 5 156 : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000236 NO. NAME 001 USER01 00000000001 user01@ifax.com OFF MEMORY OFF 0 002 USER01 00000000002 user02@ifax.com OFF MEMORY OFF 0 003 USER01 00000000003 user03@ifax.com OFF MEMORY OFF 0 004 USER01 00000000004 user04@ifax.
Group Numbers List An output example of the Group Numbers List GROUP NUMBER INFORMATION NO. NAME 001 GROUP01 TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.
1.LIST PRINT FORMAT (Cont.) Function List (User) An output example of the Function List (User) FUNCTION LIST S/N : 0987654321 TIME : 10-09-'05 20:47 F/W Ver. : T410SY0U010 FAX NO.1 : 99999999999 M-ROM Ver. : 410M-003 FAX NO.2 : 99999999990 S-ROM Ver.
NIC Configuration Page An output example of the NIC Configuration Page =================================================================================== Unit Serial No : 00C67861 Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Network Mode : 100 Megabits Novell Network Information Print Server Name Password Defined Search Root Directory Services Tree Directory Services Context Scan Rate Frame Type TCP/IP Network Information Address Mode : IP Address : Subnet Mask : Default Gateway
1.LIST PRINT FORMAT (Cont.) Function List (Administrator) An output example of the Function List (Administrator) FUNCTION LIST S/N : 0987654321 TIME : 10-09-'05 20:47 F/W Ver. : T410SY0U010 FAX NO.1 : 99999999999 M-ROM Ver. : 410M-003 FAX NO.2 : 99999999990 S-ROM Ver.
GENERAL Function Description User DRAWER - DRAWER 3*1 Shows the paper size of the drawer 3. YES DRAWER - DRAWER 4*2 Shows the paper size of the drawer 4. YES DRAWER - LARGE CAPACITY FEEDER*3 Shows the paper size of the large capacity feeder YES AUTO CLEAR Shows the time (in second) that the Touch Panel Display clears the previous settings that had been set and turns to the initial screen.
1.LIST PRINT FORMAT (Cont.) COPY Function AUTOMATIC CHANGE OF PAPER SOURCE Description User Shows whether the Automatic Change of Paper Source function is enabled or disabled. NO PAPER OF DIFFERENT DIRECTION Shows whether the Paper of Different Direction function is enabled or disabled. NO SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends printing when stapler empty occurs. NO SCAN Function 5 Description User ROTATION Shows the default rotation mode.
FAX Function Description User INITIAL SETUP - COMPLETION TONE VOLUME*1 Shows the complete volume setting. INITIAL SETUP - RX MODE*1 Shows the default RX mode. NO INITIAL SETUP - DIAL TYPE*1 Shows the dial type of the line 1. NO INITIAL SETUP - DIAL TYPE (LINE2)*2 Shows the dial type of the line2. NO LINE-2 MODE*2 Shows the line2 mode. NO LINE-2 MODE - START*2 Shows the start time to use the Line2 for receptions only. This applies only when “RX ONLY (TIMER)” is set to the LINE-2 MODE.
1.LIST PRINT FORMAT (Cont.) E-MAIL Function Description User FRAGMENT MESSAGE SIZE (KB) Shows the fragment message size that applies to an E-mail transmission. NO FROM ADDRESS Shows the sender’s E-mail address that applies to an E-mail transmission. NO FROM NAME Shows the sender’s name that applies to an E-mail transmission. NO Description User INTERNET FAX Function 5 FRAGMENT PAGE SIZE (KB) Shows the fragment message size that applies to an Internet Fax transmission.
REPORT SETTING Function Description User COMM. REPORT - RELAY ORIGINATOR*1 Shows the condition to print a relay originator report. NO COMM. REPORT - RELAY STATION Shows the condition to print a relay station report. NO COMM. REPORT - RELAY DESTINATION Shows the condition to print a relay destination report. NO RECEPTION LIST - LOCAL Shows whether a reception list will be printed or not after reserving a document to a mailbox within the equipment.
1.LIST PRINT FORMAT (Cont.) WIRELESS SETTINGS Function 5 Description User USER CERTIFICATE Shows the user certificate name to be used for authentication. NO CA CERTIFICATE Shows the CA certificate name to be used for authentication. NO EAP USER NAME Shows the EAP user name to be used for authentication. NO TRANSMIT RATE (Mbps) Shows the transmission rate. NO TRANSMIT POWER Shows the transmission power.
NETWORK SETTING - NETWORK - TCP/IP Function Description User ADDRESS MODE Shows the TCP/IP address mode. NO IP ADDRESS Shows the IP address of this equipment. NO SUBNET MASK Shows the subnet mask of this equipment. NO DEFAULT GATEWAY Shows the default gateway address of this equipment. NO NETWORK SETTING - NETWORK - IPX/SPX Function Description User ENABLE IPX/SPX Shows whether the IPX/SPX protocol is enabled or disabled. NO FRAME TYPE Shows the frame type to be selected.
1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - SESSION - DDNS SESSION Function Description User ENABLE DDNS Shows whether the DDNS is enabled or disabled. NO HOST NAME Shows the host name of this equipment. NO DOMAIN NAME Shows the domain name of this equipment. NO NETWORK SETTING - SESSION - SMB SESSION Function 5 Description User SMB SERVER PROTOCOL Shows whether the SMB protocol is enabled or disabled. NO NETBIOS NAME Shows the NetBIOS name of this equipment.
NETWORK SETTING - SESSION - NETWARE SESSION Function Description User TREE Shows the NDS tree. NO SEARCH ROOT Shows the NDS Search Root. NO NETWORK SETTING - SESSION - BONJOUR SESSION Function Description User ENABLE BONJOUR Shows whether the Bonjour is enabled or disabled. NO LINK-LOCAL HOST NAME Shows the link-local host name of this equipment for Bonjour. NO SERVICE NAME Shows the service name of this equipment for Bonjour.
1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE Function PORT NUMBER ENABLE SSL Description User Shows the port number to be used for sending an E-mail or Internet Fax to the SMTP server. NO Shows whether the SSL for the SMTP client is enabled or disabled. NO NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE Function 5 Description User ENABLE SMTP SERVER Shows whether the SMTP server is enabled or disabled.
NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE Function SSL PORT NUMBER Description Shows the SSL port number to be used for accessing the POP3 server. User NO NETWORK SETTING - NETWORK SERVICE - FTP CLIENT NETWORK SERVICE Function DEFAULT PORT NUMBER Description User Shows the default port number to be used for saving a document to the network folder using the FTP.
1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - NETWORK SERVICE - SNTP NETWORK SERVICE Function Description User PRIMARY SNTP ADDRESS Shows the primary SNTP server address if it has been set. NO SECONDARY SNTP ADDRESS Shows the secondary SNTP server address if it has been set. NO PORT NUMBER Shows the port number to be used for accessing the SNTP server. NO SCAN RATE Shows the scan rate to check the SNTP server for adjusting the time setting.
NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT Function Description User AUTHENTICATION Shows whether the authentication for IPP printing is enabled or disabled. NO USER NAME Shows the user name for authentication. NO ENABLE SSL Shows whether the SSL for IPP printing is enabled or disabled. NO SSL PORT NUMBER Shows the SSL port number to be used for IPP printing. NO SSL URL Shows the SSL URL for IPP printing.
1.LIST PRINT FORMAT (Cont.) NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT Function Description User ENABLE E-MAIL ERROR FORWARD Shows whether an E-mail error message will be sent or not. NO E-MAIL ERROR TRANSFER ADDRESS Shows the E-mail address where an E-mail error message will be sent, if it has been set. NO ENABLE PARTIAL E-MAIL Shows whether the equipment allows printing an E-mail job that partially received.
PS3 Font List An output example of the PS3 Font List 5 175
1.LIST PRINT FORMAT (Cont.) PCL Font List An output example of the PCL Font List 5 176 5.
INDEX Numerics 2ND TEL ............................................................. 8 A ADDRESS BOOK ............................................. 74 ADDRESS BOOK EDIT .................................... 10 Address Book List ..................................... 74, 156 ADDRESS BOOK REGISTRATION ................... 7 ADDRESS MENU ............................................... 5 ADDRESS MODE ...........................101, 102, 104 ADMIN ..............................................................
INDEX (Cont.) FAX NUMBER ................................................ 123 FIRST NAME ...................................................... 8 FRAGMENT MESSAGE SIZE ........................ 138 FRAGMENT PAGE SIZE ................................ 140 Fragmentation ......................................... 138, 140 FRAME TYPE ................................................. 105 FROM ADDRESS ................................... 137, 139 FROM NAME ..........................................
Reversed Display Mode .................................... 66 ROTATE SORT .............................................. 133 Rotate Sort ...................................................... 132 ROTATION ....................................................... 72 RTI .................................................................... 71 RX JOURNAL ................................................. 143 RX MODE ....................................................... 126 RX ONLY (24HR) ........................
INDEX (Cont.
Printed in China DP-3540/4540 OME05010100
MULTIFUNCTIONAL DIGITAL SYSTEMS User Functions Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN 2005 TOSHIBA TEC CORPORATION All rights reserved 6LE82454001 R05092092800-TTEC 2005-11
