Instruction Handbook CLP 4416 | 4524 MFP Digital Multifunctional System
WELCOME You have just acquired a new-generation communications terminal from TA Triumph-Adler and we congratulate you on your choice. This multi-function terminal can process both black&white and colour documents, and is capable of faxing, printing and scanning; it can also be used for communication on the Internet. Your terminal will meet all your professional requirements. We highly recommend that you take the time to read this manual so that you can get the most out of the many features of your terminal.
SCANNER 1. CONTROL PANEL key: duplex (double-sided) scan/copy. 18. key: access to special characters. 2. key: selection of colour mode. 19. key: 'crystal' function for photo printing. 3. key: scan resolution. 20. key: photo printing. 21. key: black and white copy. 22. key: colour copy. 23. key: scan to e-mail (sending of Internet fax). 4. 5. 6. 7. key: contrast setting. Graphical colour screen. Scan resolution indicator. "Line" icon: *On: communication in progress.
PRINTER 1. 2. 3. 4. 5. 6. 7. 8. 9. CONTROL PANEL The console's LCD screen. ATTENTION Indicator: On: A problem or error (e.g. a paper jam) has occurred. Blinking: The printer requires maintenance or is warming up. READY Indicator: On: The printer is ready, or printing the received data. Blinking: An error has occurred. Off: Indicates that the printer is in standby mode. Data will be received but will not be printed (see GO key).
Unpacking the scanner and the mechanical interface Description of the multifunction terminal Installation of the terminal Connections Adjusting the original document output tray Wall connections Telephone and lan connections Power line connection and switch on Colour registration Configuring the printer driver 2 GETTING STARTED Navigation methods 2-1 2-1 2-1 2-3 2-5 2-11 2-11 2-12 2-13 Presentation Access to functions Guide to function list Print console navigation basics Navigating the menus Acces
Sommaire SMS Server 4 3-28 DIRECTORY 4-1 4-2 4-2 4-4 4-4 Creating subscribers record Adding a record Creating subscribers lists Adding a list Adding or deleting a number from the list 4-5 4-6 4-6 4-7 4-7 4-7 4-7 4-9 4-10 4-10 4-10 4-11 Consulting a record or a list Modifying a record or a list Deleting a record or a list Printing the directory Importing a directory The file structure Procedure Exporting a directory LDAP server Configuration Accessing server contacts Adding a server contact to th
Other functions Logs Printing the functions list Printing the machine settings Counters Deposit and polling Lock Scan to PC (depends on model) Mail box (MBX FAX) MBX management 6 MAINTENANCE Maintenance General Replacing the consumables (toner and drum) Cleaning Servicing Scanner calibration Incidents Communication errors Scanner incidents Miscellaneous incidents Troubleshooting Storage Packing and transporting the unit Specifications SAFETY 7-1 7-1 7-2 7-2 7-2 Safety Environment Batteries The
Sommaire This unit has been designed in accordance with European harmonised standards, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier. The mark attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with Directive 89/336/EC.
1 INSTALLATION INSTALLING YOUR TERMINAL INSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics: • Choose a location that is well ventilated. • Make sure you do not obstruct the ventilation grilles located on the left and right-hand sides of the unit and at the rear of the Front/Back module.
Installation • Make sure there is no chance of ammonia or other organic gasses being generated in the area. • The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed. • Make sure that the printer is not exposed to direct sunlight. • Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.
• Make sure that the power to the printer is switched off before connecting or disconnecting an interface lead to the printer (use a shielded interface lead). Contents Installation • Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.
Installation UNPACKING + THE SCANNER AND THE MECHANICAL INTERFACE Open the shipping box and take out the parts: - the scanner, - the document feeder, - the equipped mechanical interface, - the base, - the leads and cables: telephone lead, mains lead, mains extension lead, Centronics cable, - the cable sleeve, - 3 guide clips, - the mounting screws, the installation guide and the CD-ROMs.
Take the parts out of their protective packing. + Remove the adhsive strips and film from the various parts.
Installation INSTALLATION OF THE TERMINAL Installation of the base and the equipped interface + Set the base down vertically, and insert the columns of the equipped mechanical interface into their respective openings. Screw in and tighten the 8 mounting screws. Take hold of the upper part of the interface and set the assembly upright. + Optional equipment: Place the additional paper tray on the base, positioning it on its locating pins. You can install up to three additional paper trays.
+ Open the printer, put the white wedge inside the lid into the second opening on the right side as shown on the illustration. Put the black wedge inside the lid into the second opening on the left side of the printer in the same way as the righthand wedge. Close the printer. Unscrew the knurled nuts of the columns, lower the mechanical interface onto the printer. Make sure that the two clips on the sides are locked onto the printer. Tighten the knurled nuts of the columns.
Installation + Position the scanner on the mechanical interface and screw in and tighten the two mounting screws. + Put the document feeder in place by pushing its two locking pins into the corresponding openings on the scanner. Terminal connections Looking at the back of the terminal, you will find the available connections as shown below.
Contents Installation USB port LAN connector Mains socket for extension lead The leads and cables are connected separately to the scanner and the printer. We advise you start with connecting the leads and cables that arrive on the scanner unit. Connecting the leads and cables to the scanner 2 3 4 5 + Make sure that the mains on/off switches of scanner and printer are set to "O". + 1 - Connect the Centronics cable to the scanner, lock it with the two metal clips.
Installation + 5 - Connect the 220/240V mains extension lead for the printer to the mains outlet of the scanner. Group together all the leads and cables connected so far on the back of the righthand column. Take the cable sleeve, open it and fit the leads and cables in the sleeve. Position the assembled cable sleeve in the 3 guide clips and lock the clips. + 6 - Connect the USB cable of the memory card reader to the USB connector of the scanner.
Maintenance Operation Directory Setting your machine Getting started Depending on the format of the document to be scanned - A4 or LGAL (LEGAL) adjust the paper stop.
Installation WALL CONNECTIONS Caution - Make sure that the mains On/Off switch of the scanner is set to "O" (Off). TELEPHONE Note: AND LAN CONNECTIONS + Connect the end of the telephone lead to the telephone wall socket (please see the paragraph Terminal connections, on page 1-8), for the connections to the scanner.
Press [MENU]. + Press or until Other > is displayed. + Press . + Press or until >Colour registration> is displayed. + Press . + Press or until >>Print the test sheet is displayed. + Press [ENTER]. A question mark (?) is displayed. + Press [ENTER]. The Processing state is displayed and a colour registration test sheet is printed. This test sheet comprises three diagrams, left (L), horizontal (H) and right (R), for each colour (cyan, magenta and yellow).
Installation + Example of a colour registration test sheet + Return to the Other>Colour registration menu. + Press or until >>Adjust cyan is displayed. + Press [ENTER]. 0 or 00 is displayed for each value and the cursor blinks under the left (L) value. + On the colour registration test sheet, examine the left (L) graphic in the section to be used for the cyan. Find the two lines that are most closely aligned, so as to form a single straight line, and note the corresponding value.
+ Press or to set this value on the control panel. + Use the and keys to move the cursor to the right and the left. Find the appropriate horizontal (H) and right (R) alignment values for the cyan in the same manner as for the left (L) value, then set these values on the control panel. + Press [ENTER]. OK ? to display the three values you have entered. If the displayed values are correct, press [ENTER] to confirm them. + Press . The >>Adjust magenta option is displayed.
Installation CONFIGURING THE PRINTER DRIVER If you install the additional paper tray or the front/back module when the printer driver is already installed, you will need to configure the printer driver on your PC. + Click on the START button, select CONTROL PANEL and then click on PRINTERS. + Right click on the "Printer" icon then choose "Properties". + Click on the peripheral's PROPERTIES tab. + Tick the boxes corresponding to the installed options.
STARTED METHODS PRESENTATION Directory NAVIGATION Setting your machine Getting started Installation 2 GETTING Contents Getting started The navigator gives you access to the menus visible on screen. Safety This navigator has 4 keys and allows you to move within the menus available on your machine.
Getting started Moving within the menus To Use key Symbol used Enter the main menu or select the next line in a menu. Enter the main menu or select the previous line in a menu. Confirm entry and go to the following menu. OK Return to the previous menu. C Confirm and exit from the current menu. Exit without confirming from the current menu. Moving within a data entry field To Use key Symbol used Move to the right.
To Use key Symbol used Confirm your entry. Contents Getting started Installation OK Delete a character by moving the cursor to the left. Getting started C Confirm your entry and return to the initial screen. 3 lines 6 lines 1 DIRECTORY 2 SETUP 3 FAX F1--- DIRECTORY 1 NEW CONTACT 2 NEW LIST 3 MODIFY 4 CANCEL 5 PRINT 6 SAVE/LOAD For those menus that have more than three choices in the main menu or 6 choices in the navigator arrow to display the lines that follow the first ones.
Getting started + Press the key, the functions menu appear F---- FUNCTION 1 DIRECTORY 2 SETUP 3 FAX + Select the desired function by means of the or navigator arrows. F---- FUNCTION 3 FAX 4 SMS SERVICE 5 PRINT + Validate your choice by pressing OK. + Select the desired sub-function by means of the or navigator arrows. F5--- PRINT 1 FUNCTION LIST 2 LOGS 3 DIRECTORY 4 SETUP 5 COMMANDS 6 LIST MBX + Validate your choice by pressing OK.
GUIDE Contents Getting started TO FUNCTION LIST - - NEW CONTACT NEW LIST MODIFY CANCEL PRINT SAVE/LOAD SAVE LOAD IMPORTATION EXPORTATION LDAP SERVER ADDRESS IDENTIFIER PASSWORD DN BASE PORT Page Enter a new contact in the directory Enter a relay broadcast list Modify a record or a list Delete a record or a list Print the directory Store the directory on a chip card Save the directory to a chip card Load the directory from a chip card Enable directory importation by e-mailA Export the directory by e-
Getting started MAIN MENU 2: SETUP Functions 2532 OK 2533 OK 2534 OK 2535 OK 2536 OK 2537 OK 2538 OK 2539 OK 254 OK 2541 OK 2542 OK 2543 OK 255 OK 2551 OK 2552 OK 2553 OK 2554 OK 2555 OK 256 OK 27 OK 271 OK 29 OK 20 OK 201 OK 202 OK 203 OK IP ADRESSE SUBNET MASK. GATEWAY IEEE ADDRESS NETBIOS 1 NETBIOS 2 WINS 1 WINS 2 DOM LOGIN USER PASSWORD DOM. NAME SNTP SERVER ADDRESS PORT STATE TIME ZONE SUMMER TIME DE-REG.
- - - SEND SMS READ SMS DELETE SMS SELECTION SMS READ ALL PRINT SMS PARAMETERS AUTO PRINT SMS BEEP SENDER NAME TERM. ADDR.
Getting started MAIN MENU 8: ADVANCED FCT Functions 80 OK 81 OK 811 OK 812 OK 813 OK 814 OK 815 OK 816 OK 82 OK 821 OK 822 OK 823 OK 824 OK 825 OK 84 OK 841 OK 842 OK 843 OK 844 OK 845 OK 846 OK 847 OK 848 OK 85 OK 851 OK 852 OK 853 OK 854 OK 855 OK 86 OK - - - - - Function description CALIBRATION LOCK LOCKING CODE LOCK KEYBD. LOCK NUMBER LOCK PARAMETERS LOCK COLOUR LOCK SMS COUNTERS SENT PAGES RECEIVED PG SCANNED PAGE DUPLEX SCAN PRINTED PG COPY B&W RESOLUTION COLOUR RESOL.
9233 OK 9234 OK 924 OK 9241 OK 93 OK DNS 1 DNS 2 SMTP AUTHENT. ACTIVATION - IMMED ACCES Function description Primary DNS Primary DNS SMTP authentification access parameters SMTP authentification activation Immediat access to ISPA Page p. 3-18 p. 3-18 p. 3-18 p. 3-23 settinsA p. 3-20 p. 3-20 p. 3-20 p. 3-21 p. 3-4 p. 3-21 p. 3-21 p. 5-8 p. 3-22 94 OK 941 OK 942 OK 943 OK 944 OK 945 OK 946 OK - SETTINGS 95 OK - CONNEC.
Getting started PRINT CONSOLE NAVIGATION BASICS NAVIGATING THE MENUS Control panel keys The keys on the console are used to configure the printer. Some keys also have secondary functions. MENU CANCEL GO ? ENTER Note: Any settings made using these keys affect only the current interface. Key GO Function The GO key allows you to switch the printer between on-line and off-line mode. Use it to perform the following operations: • Activate the on-line or off-line modes of the printer.
Key • When you press this key when selecting a menu, the latter is abandoned and the printer returns to normal operation. Used to access a section or to enter numerical values. The > and < keys are used to access or exit a subsection in some of the control procedures. Used to access a section or to enter numerical values. The > and < keys are used to access or exit a subsection in some of the control procedures. Used in the same way as the < key in the mode selection function.
Getting started Printing out the menu guide The list of menus may vary according to which options you have installed. You can print out the print menu guide by moving within the menus as shown below. MENU - + Press [ENTER], a blinking "?" appears. + Press [ENTER] again to start printing.
Force the printing of letter documents in A4 format FORM FEED SLEEP TIMER SLEEP MODE PRINT PRINTER RESET RESOURCE PROT.
Getting started 2-14
3 SETTING YOUR MACHINE MAIN SETTINGS At machine powerup, the screen displays: PLEASE WAIT You have to set the date and time, telephone network, language parameter and verify the other parameters listed below.
Setting your machine BEFORE TRANSMISSION Date/Time You can, at any moment, modify the current date and time of your fax. You can also activate the automatic management of summer and winter time. The changeover is performed the last Sunday of March for the changeover to summer time and the last Sunday of October for the changeover to winter time.
To select the type of network: 251 OK - SETUP / NETWORKS / TEL. NETWORK Select option PABX or PSTN then confirm your choice with OK. Geographical settings These settings will enable you to use your machine in different preset countries using different languages. Installation + Contents Setting your machine By choosing a country, you initialise: • the settings for the public telephone network, • the language by default.
Setting your machine Programming your fax with the local prefix consists of two steps: • defining the minimal size (or equal) of the company’s outside numbers, • defining the outgoing local prefix of the company’s telephone network. This prefix will automatically be added as soon as an external number is dialled. Caution - If you define a local prefix, do not add it to the numbers stored in the directory, it will be automatically dialled with each number.
in feeder mode, the reduced image will not appear on the transmission report. Economy period This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost of your communications. The economy period, via the telephone network (at off-peak hours), is preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot. Modifying the economy period: 233 OK - SETUP / SEND / ECO PER. Using the economy period: 32 OK - FAX / ECO TRANS.
Setting your machine Saving an access code 383 OK - FAX / FAX ANSW. / ANSWER CODE + Enter the code (4 digits) and confirm with OK. Activating or deactivating the answering machine 382 OK - FAX / FAX ANSW. / ACTIVATION + If you saved an access code for your fax answering machine, enter it and validate with OK. + Select the required option WITH or WITHOUT answering machine and confirm you choice with OK. Print fax messages stored in the memory 381 OK - FAX / FAX ANSW.
Relay broadcast Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list. To do this the initiator fax and the remote fax must both have the relay function. To relay you need to supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all subscribers on the list.
Setting your machine Duplex printing (depending on model) This function is only available if you have previously installed the duplex unit and the additional paper tray at the back of your terminal. After installing the duplex unit at the back of your multi-function terminal, you can print faxes received in two ways: • SINGLE SIDED • DOUBLE SIDED All faxes received are printed according to the mode selected from the menu, no matter how the duplex key is set.
To set the technical parameters: 29 OK - SETUP / TECHNICALS + Select the desired parameter and confirm with OK. + With the press OK. 2 - TX HEADER 1 - WITH 2 - WITHOUT If this parameter is on, your header will appear on all documents sent to your subscribers with your name, number, date and number of pages. Warning: If you send a fax from the document loader, the transmission header will not appear on the document your correspondent receives.
Setting your machine Parameter Setting Signification 11 - RX SPEED 1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400 Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed. However, it may be necessary to restrict the transmission speed for some calls. 12 - RINGS 2 TO 5 Number of rings to automatically start your machine. 20 - E.C.M.
When receiving an e-mail, the terminal does not delete the message from the mailbox, it prints an uncomprehension message asking you to recover this message by means of your computer equipment. This parameter only makes sense if you are using a computer. The memory space that your access provider puts at your disposal is limited. If you do not empty your mailbox, you risk saturating it in the long term, thereby blocking the reception of any new message.
Setting your machine LOCAL NETWORK SETTINGS Automatic configuration We recommend that you carry out a manual configuration of your terminal. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.
IEEE address (or Ethernet address) or MAC address Contents Setting your machine 2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADDRESS 2536 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 1 2537 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 2 Enter the selected name (15 characters max) and press OK to confirm. The WINS1 and WINS2 servers, used with the network options, allow access to terminals on other sub-networks by means of their NetBIOS name.
Setting your machine SNTP server configuration The terminal can automatically update its date and time when connecting to an SNTP server. Server address 2551 OK - SETUP / NETWORKS / SNTP SERVER / ADDRESS + Enter the name of the SNTP server, then validate with OK. This name can be in the form of an IP address, a DNS address or a NetBIOS name. Server port 2552 OK - SETUP / NETWORKS / SNTP SERVER /PORT + Enter the server port number, then validate with OK. The port by default is port 123.
PRINT Contents Setting your machine FUNCTION SETTINGS Installation The printer can be connected to the local network as it has its own IP address. Updating network settings • Turn DHCP on or off. • Enter the IP address, the subnet mask address and the default gateway address. To check or change the network card settings: Press the MENU key. + Repeatedly press the or keys until INTERFACE appears. One of the interface names below appears, showing that it is the current interface.
Setting your machine + Press the MENU key. Switch your terminal off and then back on again. You have now finished configuring the IP address. Manually configuring IP settings You can make these settings when the TCP/IP protocol is on. To configure your terminal manually, you will need the usual information for setting up a peripheral (IP address, subnet mask and gateway address). To manually configure network local settings: MENU - - INTERFACE > - - TCP/IP > DHCP + Check that DHCP is set to OFF.
Open a Web browser from a PC registered on the network. + Enter the IP address of the terminal you want to configure in the ADDRESS field. + Confirm by pressing ENTER. + The welcome window is displayed, choose the interface language. + Change the settings of your choice on the screen then confirm. MESSAGE SERVICE AND THE INTERNET Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet.
Setting your machine • servers, allows you to identify the name of the IP address of Internet SMTP providers (send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots. • SMTP Authentification, used to activate the authentification protocol when the SMTP server used requests this to end e-mails.
+ Enter the IDENTIFIER then validate with OK key. + Enter the PASSWORD then validate with OK key. Sample Internet settings for the terminal (56 kbps modem) Installation In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key. When you select AUTHENT.
Setting your machine SERVERS 9231 SMTP mail.gofornet.com 9232 POP3 mail.gofornet.com 9233 DNS 1 103.195.014.001 9234 DNS 2 103.195.014.002 SMTP AUTHENT. 9241 ACTIVATION With or Without Your terminal is now configured. SETTINGS The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents, • the E-mail sorting defines treatment for all stored E-mail messages received.
Selecting the connection type 941 OK - INTERNET / SETTINGS / CONNEC. TYPE 942 OK - INTERNET / SETTINGS / SEND TYPE + Select one of the send options IMMEDIATE or DURING CNX then press OK to validate. Changing the connection period (PERIODIC type) 943 OK - INTERNET / SETTINGS / PERIOD + With the PERIODIC mode, enter the new connection period by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm.
Setting your machine You have three choices: F@X ONLY, lets you poll and print E-Mails in your machine. • PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail poll), • SHARE PC lets you: - if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC, - if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.
Select your option from the table below and validate with OK. DELETE MAILS The E-mails opened and read by the fax (w/o attachment) are erased after the fax has printed. SAVE MAILS The E-mails opened and read by the fax are not erased. At each connection, the number of E-mails still present in your mailbox are displayed on the screen. INTERNET CONNECTION An Internet connection is made with an ISP. It allows both document sending and reception while connected.
Setting your machine DEACTIVATING THE INTERNET FUNCTION If you do not wish to use the Internet functions: 91 OK - INTERNET / SUPPLIER + Select NO ACCESS in the ISP list and confirm with OK.
Thanks to the button you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices. The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g. Germany 160 characters, Italy 640 characters). The SMS service is dependent upon the country and the service provider.
Setting your machine + Terminal address 454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR. + Enter the terminal number, then validate with OK key. SENDING AN SMS To send an SMS to any SMS-compatible devices: + Press the + Write your SMS by means of the Qwerty keypad. key.
ERASE Contents Setting your machine SMS AN 43 OK - SMS SERVICE / DELETE SMS + Select the messages to erase. 431 OK - SMS SERVICE / DELETE SMS / SELECTION + Select SELECTION using keys + Select a message using keys + Erase messages already read 432 OK - SMS SERVICE / DELETE SMS / SMS READ + Select MESSAGES READ using keys + Confirm with OK key. + Erase all messages from memory. and validate with OK key.
Setting your machine Print an SMS + Access by menus: 44 OK - SMS SERVICE / PRINT SMS • Direct access + Press key + Select PRINT SMS using keys + Select SELECTION (to choose messages to print), NEW (to print all unread messages) or ALL (to print all messages in memory) using keys and and validate with OK key. + Confirm with OK key. . and and validate with OK key. SMS SERVER This menu is used to set the transmission and reception numbers of your SMS centers.
4 DIRECTORY Your fax lets you create a directory by memorising subscriber records and subscriber lists. • Your machine can store up to 500 subscriber records with names and phone numbers. • You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.
Directory CREATING SUBSCRIBERS RECORD For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: dupont@messagerie.com, or • FTP address, example: 134.1.22.9 or • network sharing address: an IP address (for example 134.1.22.10) or NetBIOS name (for example PC1015687).
+ Do not enter the e-mail address. + Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9). + Enter the FTP user name (for example: Durand). + Enter the PASSWORD of the FTP user. + If necessary, enter the file destination directory (when this field is not completed, the files are stored directly under the root) of the FTP server (for example: server name / Durand). + Define the attachment format (Image or PDF) OK.
Directory + Select the option WITH shortcut key if you want to link a letter (shortcut key) to your contact. By default, the first available letter is shown. If you want to change it, scroll through the alphabet by means of the or key, then validate with the OK key. + If required, select the appropriate transmission rate for faxes to your contact, and validate your selection with the OK key. CREATING SUBSCRIBERS LISTS A subscriber list is made from the subscriber records already stored.
There are three ways detailed in the table below, to choose and add one or more subscribers to your list. Then confirm your choice by pressing OK. With the alphanumeric keypad enter the first letters of your subscriber’s name and continue until the whole name is displayed on the screen. subscriber’s ID number + Enter directly the subscriber’s ID number. subscribers directory + Press key then select by means of the or keys. + you can stop record creation at any time by pressing .
Directory + Press OK to display the ENTER ABR. NUM. field, and add or delete the subscriber as shown in the table hereafter: To ... Procedure + Enter the subscriber ID number you wish to add and confirm with OK. + Repeat this step for each added subscriber you want to add. + Place the + Press C key to delete the number assigned to the list. + Repeat these 2 steps for each subscriber you wish to delete from the list.
DELETING A RECORD OR A LIST Contents Directory The directory appears in alphabetical order. + Use the or keys to select the subscriber record or subscribers list (L) you wish to delete and confirm with OK. + Press again OK to confirm your deleting. Installation 14 OK - DIRECTORY / CANCEL 15 OK - DIRECTORY / PRINT The directory is printed in alphabetical order. IMPORTING A DIRECTORY You can import an existing directory of contacts into your fax machine as an electronic file.
Directory Your contacts’ fax number, without spaces or dots, can be up to 30 characters Fax number long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails. E-mail address Shortcut key Speed Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.
Contents Directory PROCEDURE Select WITH to authorise the importation of a directory. + Create your directory on a PC in a file whose structure corresponds to that set out above. In order to be recognised as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv. + Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your message via your mail server.
Directory EXPORTING A DIRECTORY You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv. To export the directory: 18 OK - DIRECTORY / EXPORTATION + Key in the e-mail address of the PC or other fax machine to which you want to export the directory. You may export a directory to several fax machines simultaneously (please see the paragraph Dialling on page 5-3).
When the LDAP function on your terminal is switched on, you can send documents or e-mails to contacts in the server's directory. This is what happens when you search for a contact: when you enter the first letter of the recipient's name, all the entries in the server's directory which begin with this letter will be alphabetically added to the local ones. If there are too many entries on the server, a message will ask you to enter more of the letters in the name to refine the search.
Directory 4-12
5 OPERATION SENDING Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorised and sent at the time of Internet connection. Over the telephone network, your faxes are transmitted in black and white or in colour. Over the Internet: you can send black and white documents (TIFF format or PDF) or colour documents (JPEG format or PDF).
Operation From the flat scanner + Using the handle, lift up the document feeder tray. + Put your document, with the printed face down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite. + Once the operation is complete, lift the document feeder tray and recover your document. Scanner origin SELECTING COLOUR/RESOLUTION/CONTRAST Selecting black-and-white or colour Black and white or colour mode is selected by pressing the Note: key.
Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor. DIALLING From the directory Dialling alphabetically + Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the remaining letters until your subscriber’s name is complete. Assigned number dialling + Press key Your fax displays the names of your correspondents and the lists of correspondents in the address book in increasing alphabetical order.
Operation Using the last number dialled key You can redial one number among the ten last numbers you just dialled before. For a fax number (Tel in the Directory) + Press the key. The screen displays the last number used. + Use the or keys of the browser. The first time you press one of these keys, the last recorded number is displayed. If needed, you can also either enter a new fax number or select another number in the list.
+ Position the document (please see the paragraph Document depositing, on page 5-1). + Enter the fax number or choose your dialling mode (please see the paragraph Dialling, on page 5-3) then press . The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication. + At the end of transmission the initial screen is displayed.
Operation Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • To hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission. • To control the communication progress in case of uncertain numbers, etc. To take the line manually: + Place the document in the fax feeder.
subscriber manually or store the name and related number in the directory (please see the paragraph Creating subscribers record, on page 4-2). not provide for relaying to fax machines. TRANSMISSION OVER THE INTERNET Sending a black and white document to an E-Mail address + Position the document (please see the paragraph Document depositing, on page 5-1). + Press the key and enter the recipient’s E-mail address or choose your dialling mode (please see the paragraph Dialling, on page 5-3).
Operation If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF format, depending on the format choice you made. If your subscriber has an Internet fax, he will receive a paper fax. Sending a typed message to an E-Mail address You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document). Access through the menu: 95 OK - INTERNET / E-MAIL Direct access: + Press key.
+ If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK. + Press + Set contrast and resolution if necessary (please see the paragraph Selecting Colour/ Resolution/Contrast, on page 5-2). + Press Contents Operation key. The document is scanned and the mail sent to memory. It will be sent during the next connection to the Internet. Installation key.
Operation + If necessary, change the attachment format: PDF or IMAGE et validate with OK key. + If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK. Multi-contact sending Multi-contact sending is not possible with the key dedicated to this function. To make this type of send, you have to create a group containing exclusively the FTP addresses.
Multi-contact transmission (transmission to several destinaries at the same time) is not possible by means of the key dedicated to this function. + To perform this kind of transmission, you first need to create a group that contains only the shared addresses. + Next, perform the same operations as for a transmission to a single address, but instead of selecting a single address, select a group of shared addresses in the directory.
Operation Immediately perform transmission from the waiting queue 61 OK - COMMANDS / PERFORM + Select the document in the waiting queue and confirm your choice with OK or immediately perform the selected transmission. to Consult or modify the waiting queue 62 OK - COMMANDS / MODIFY + In the waiting queue select the required document and confirm your choice with OK. + You may now modify the parameters of the given document then confirm your modifications by pressing key.
A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number. • For a single call number from the memory, the document is erased from the memory. • For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue. Installation CANCELLING Contents Operation + Press key.
Operation COPYING Your fax offers to print out one more copies of one or more pages. You can also make copies in tiled or poster mode. The tiling function allows you to print a number of pages imported from the ADF scanner onto a page, at a reduced scale (there are 2 modes available: 2 scanned pages onto a sheet or 4 scanned pages onto a sheet).
Contents Operation "Sophisticated" copy + Position the document (please see the paragraph Document depositing, on page 5-1). + Press the + A screen that shows the default copy settings is displayed. + Modify the settings that you want to change, using the then press the OK key. + Depending on the setting to be modified, you will have to enter a value, select an option with the or keys or make an adjustment with the or keys. Once the setting has been made, press the OK key to validate.
Operation • The FORMAT field allows you to select one of the options for printing in mosaic format (ADF scanner): 1 on 1, 2 on 1 or 4 on 1 or one of the poster print options: 1 to 1, 1 to 4 or 1 to 9 (flatbed scanner). See examples below.
Contents Operation Scanner settings 841 OK - ADVANCED FCT / COPY / B&W RESOLUTION resolution: ULTRA FAST , FAST , QUALITY or PHOTO by means of the , keys, validate your choice by pressing the OK key. or 842 OK - ADVANCED FCT / COPY / COLOUR RESOL. the or , TEXT/PHOTO or PHOTO by means of keys, validate your choice by pressing the OK key.
Operation + You can also directly adjust the desired contrast using the key, press this key several times until the required adjustment is obtained without using 846. 847 OK - ADVANCED FCT / COPY / LUMINOSITY + The LUMINOSITY parameter is used to make your original document lighter or darker. Adjust the brightness required using keys and , then validate the choice with the OK key.
+ Select WITH or WITHOUT using + Validate by pressing the OK key. and Contents Operation keys. Adjust the offset of the left/right margins (in 0.5 mm steps mm) using + Validate by pressing the OK key. and keys. 855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner: + Adjust the offset of the left/right margins (in 0.5 mm steps mm) using + Validate by pressing the OK key.
Operation Displaying the content of the memory supports Note: If the memory support contains more than 999 files, only the 999 most recent ones are taken into account. You have several display modes available to view the photos and documents stored on the memory support. • the Photos mode: only the photos stored on the memory support are displayed.
Contents Operation Compatible USB keys Informations on the use of the photo memory device • Take due care when inserting the memory device in the appropriate slot and make sure it is inserted with the correct orientation. Installation The memory keys must be FAT16 or FAT32 formatted for the terminal to be able to read them. NTFS formatted memory keys are not compatible with the terminal.
Operation Putting a memory device in place If your digital camera uses a memory device to record the image files, you can use it in your multifunction terminal to print image files or other documents. It is also possible to digitise a photo or a document with the scanner and to record it in the memory device (please see the paragraph Recording a document in a memory device, on page 5-25).
01 OK - MEDIA / PRINT PHOTO Contents Operation 6/9 Total number of photos to be printed 55 2 Number of copies of the photo to be printed Fleurs Name of the photo When viewing the photos on the screen, the OK key lets you switch the display to full screen and see the entire image. In full screen mode, only the number of copies of the photo to be printed is displayed on the screen.
Operation + Note: Note: To print the current photo, select CURRENT PHOTO by means of the validate with the OK key or by typing 4 on the numerical keyboard. or keys, then 24 photos can be printed in miniature on a index page. The photos are accompanied by their file name and their number on the memory card. They are printed in chronological order. + Select the paper size for the photo between A4 and 10X15 by means of the the OK key.
Select SERIES to select several documents with consecutive names. The screen then displays the alphabetical list of the documents on the memory card. At the FIRST FILE prompt select the first document of the series with the OK key, then at the LAST FILE prompt select the last document of the series with the OK key. Press the Start key to start printing. To modify your file selection, move to the line that corresponds to the file to de-select and press the OK key again.
Operation Setting up the memory device file deletion to record new scans + In the media menu, select DELETE by means of the 7 key of the numerical keyboard, or keys and the OK key or use the 07 OK - MEDIA / DELETE + Select AUTOMATIC, + Select SCAN MODE, 0721 OK - MEDIA / DELETE / AUTOMATIC / SCAN MODE + When you select WITH, the oldest documents in the memory device will be deleted in order to record a scanned document, if the scan occupies more memory than the free space remaining on the device;
+ for confirmation. Removing the memory device Maintenance Operation Directory Setting your machine Never disconnect your memory device from the multifunction terminal during the transfer of data or the printing of photos! Wait until all print commands have been finished. Getting started Caution - As soon as you press the Start key the selected files are deleted, there is no request Installation To de-select a file, move to the corresponding line and press the OK key.
Operation OTHER FUNCTIONS LOGS The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine. An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time.
Contents Operation COUNTERS To get access to the counters of the machine: 82 OK - ADVANCED FCT / COUNTERS These counters indicate the number of: Installation At any time, you may consult the activity counters of your machine.
Operation + Choose the type, according to the table below: Menu SIMPLE Procedure + Select FEEDER or MEMORY + If necessary, adjust the contrast and confirm with OK + Enter the number of pages that you wish to deposit + If necessary, adjust the contrast and confirm with OK + Enter the number of pages that you wish to deposit MULTIPLE + Confirm deposit by pressing the OK key.
Note: + Enter your four-digit interlock code on the keypad. + Confirm by pressing OK. + Confirm the interlock code by entering the code one more time. + Press OK to confirm. when a code is already registered, the machine asks you to give the former code before allowing you to modify it. Locking the keyboard This function allows you to prevent access to non-authorised persons. An access code must be entered each time a person wants to use the machine.
Operation Locking the Internet settings This function prevents access to all the Internet settings of menu 9. As a matter of fact, any untoward change to these settings might result in repeated connection failures. You can still send documents to an E-mail address (menu 95) and get connected (menu 93). To access the Internet settings locking menu: 814 OK - ADVANCED FCT / LOCK / LOCK PARAMETERS + Enter the four-digit locking code with the numerical keypad. + Press OK key to confirm.
PC (DEPENDS ON MODEL) Maintenance Operation Directory Setting your machine Getting started your machine is provided with a Scan to PC key. This key activates, first of all, the SCAN -TO - PC, function, which associated with the Companion Suite Pro kit makes it possible to send an opening notice of a scan function of a PC connected to your machine. For more information, refer to the User Manual provided with your PC Kit (Companion Suite Pro LH).
Operation MAIL BOX (MBX FAX) There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service. MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially.
The MBX is initialised. If you wish to initialise another, press C and repeat the same procedure. + To exit the MBX, press key. Contents Operation + Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) then confirm your choice with OK. + Enter the code of this MBX, if there is one, and confirm with OK. + Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK. + Perform data modification of the menu and confirm with OK.
Operation MBX deposit in your fax + Insert the document in the fax machine’s feeder. + Select 72 OK - MAILBOXES / DEPOSIT MBX and confirm with OK. + Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) then confirm your choice with OK. The document is placed in the feeder and saved in the selected MBX. MBX deposit in a remote fax + Insert the document in the fax machine’s feeder.
6 MAINTENANCE MAINTENANCE GENERAL To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Do not attempt to oil the machine. • Always gently close the cover and avoid vibrations. • Do not open the cover while printing. • Never try to dismantle the machine. • Do not use paper that has stayed in the paper tray for a long time.
Maintenance REPLACING THE CONSUMABLES (TONER AND DRUM) To access to the consumables: + Tilt the scanner to the back by raising the part indicated by the arrow of the following illustration. + Raise the cover of the printer and attach it with the containment clips (1) to access more easily to the toner cartridges.
• Registration roller In addition to this, it is recommended that the main charger wire and registration roller are cleaned periodically at least once a month. If lines, etc., appear on printed copies, the printouts appear dirty, or faint or blurred printouts are produced, clean the advanced beam array lenses. Understanding Messages Requesting Toner Container Replacement The printer displays messages for individual colors at two stages of toner usage.
Maintenance + Open the top cover. Magenta (M) Top cover Cyan (C) Yellow (Y) Black (K) + Pull the blue lock lever on the toner container forward towards the unlocked symbol. Lock Lever + Carefully remove the old toner container from the printer.
Plastic Bag Take the new toner container out of the toner kit. + Shake the new toner container 5 or 6 times as shown in the figure in order to distribute the toner evenly inside the container. + Set the new toner container in the printer as shown in the figure below.
Maintenance + Push down on the top of the toner container to install it firmly in place. + Pull the blue lock lever on the toner container back towards the locked symbol as far as it will go. Lock Lever + Use the same procedure to replace the other color toner containers. + Close the top cover. Replacing the Waste Toner Box Replace the waste toner box when the Check waste toner box message is displayed. A new waste toner box is included with the toner kit.
Open the left cover. Installation + Contents Maintenance While holding the waste toner box, press the lock lever and then gently remove the waste toner box. Setting your machine + Getting started Left Cover Remove the waste toner box as gently as possible so as not to scatter the toner inside. Do not let the opening of the waste toner box face downward. Close the cap to the old waste toner box after removing the box from the printer.
Maintenance + To prevent toner from spilling, put the old waste toner box in the plastic bag (contained in the toner kit) and discard it later according to the local code or regulations for waste disposal. Plastic Bag + Close the waste toner box (I) after its removal from the printer. To prevent toner from spilling, put the closed box in the plastic bag (J) delivered with the kit. Put the old toner cartridge (H) in the delivered plastic bag.
Insert the new waste toner box as shown in the figure below. When the box is set correctly, it will snap into place. New Waste Toner Box Make sure that the waste toner box is correctly inserted and close the left cover. + After replacing the toner containers and the waste toner box, clean the main charger units and the paper transfer unit. For instructions, see Cleaning the Printer on page 6-16.
Maintenance Cleaning the Main Charger Unit The main charger units need to be cleaned periodically as they get contaminated after long usage. Each main charger unit comprises two main parts — the wire and the grid — which should be cleaned separately as explained below. There are 4 main charger units, one for each toner container. When performing the cleaning procedure, be sure to clean the main charger unit that corresponds to color of the toner container that was replaced.
+ Next, clean the main charger grid. Take the grid cleaner out of the toner kit. Take the grid cleaner out of the protective bag and remove the cap. Contents Maintenance The pad of the grid cleaner contains water. Clean the grid quickly so that the pad may not dry off. + Lift up slightly on the main charger unit and pull it out a short distance as shown in the figure below. Directory Main Charger Unit Operation Attach the grid cleaner to the printer with the pad facing up.
Maintenance + Gently pull the main charger handle out and push it back in. Repeat this 2 to 3 times. These movements clean the grid. After cleaning, make sure you restore the main charger unit to its home position. Main Charger Unit Note: If the main charger unit is not restored to its home position, the corresponding color will be printed over the whole page. + Remove the grid cleaner from the printer and discard it. The grid cleaner cannot be reused.
Grasp the tab of the green lens cleaner knob. Gently pull the lens cleaner knob out and push it back in. Repeat this 2 times.. Lens Cleaner Knob Push the lens cleaner knob back in completely. After cleaning, make sure you restore the lens cleaner knob to its home position. Directory Setting your machine + Getting started Installation + Contents Maintenance Use the same procedure to clean the lenses on the main charger unit of the other toner containers.
Maintenance Cleaning the Paper Transfer Unit Print problems such as soiling of the reverse side of printed pages may occur if the paper transfer unit becomes dirty. To clean the paper transfer unit, you must use the cleaning cloth included in the toner kit. + While pulling the green paper transfer unit release lever, pull out the paper transfer unit.
Cleaning the scanner’s reading devices When one or more vertical lines appear on transmitted copies or faxes, follow these steps: Open the scanner cover by pushing it backwards until held vertically in position + Clean the two transparent scanning windows with a soft, lint-free cloth, dampened with alcohol. + Close the scanner cover. + Make a copy to check that the symptoms have been cleared. Note: If the message "Clean Printer Press GO" appears after replacing the toner cartridge.
Maintenance Caution - Use a soft cloth to clean the printer. Never use abrasive or corrosive detergents. The fusing unit can become very hot during operation. To avoid injury - do not touch. Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer. SERVICING For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer.
Contents Maintenance • restarting the transmission immediately by pressing Transmission from memory You have the choice between: • waiting until the transmission takes place at the given time • restarting the transmission using the transmission queue (please see the paragraph Immediately perform transmission from the waiting queue, on page 5-12).
Maintenance Code 08 - Quality The document you sent was not well received. Contact your subscriber to see if you need to send again. Code 0A - No document to be polled You tried to poll a document from a subscriber who had not prepared his document (no deposit) or the password entered was incorrect. Code 0B - Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent- check the number of pages in the document.
Code 42 - Cannot access supplier The service provider refuses the connection, the service is temporarily unavailable. If this error always occurs, check the Internet connection parameters. Code 43 - Xmission server unavailable Cannot connect to the SMTP server for sending mail, the service is temporarily unavailable. If the error always occurs, check the Internet e-mail and server parameters.
Maintenance SCANNER INCIDENTS Scanner paper jam When a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. + Open the scanner cover. + Remove the jammed paper (A) without tearing it. A + Then, close the scanner cover.
You receive a blank page Make a photocopy of a document ; if it is correct then your fax is functioning normally. Call back the subscriber and have him resend the document. It was probably sent with the sheet inserted backwards. You cannot send a fax Check that the telephone line cable is correctly plugged in. Check the tone by pressing the key. Check the prefix is correctly programmed and used. You do not succeed to save a scan on a memory support, the "USB MEDIA MEMORY FULL" message is displayed.
Maintenance Symptom Check Items Corrective Action Nothing lights on the operator panel even when power is turned on and the fan makes no noise. Check that the power cord is properly plugged into the power outlet. Turn off the printer’s power, plug in the power cord securely, and try turning on the printer’s power again. Check that the power switch is in the On (|) position. Set the power switch to the On (|) position. The printer prints a status page, but does not print jobs from the computer.
Completely blank printout Corrective Action Check the toner containers. Open the printer top cover and check that the toner containers are correctly installed in the printer. For more information on installing the toner containers, see Toner Container Replacement on p. 6-3. Check that the application software is correctly operated. Full single-color printout Check the charger unit. Dropouts, horizontal streaks, stray dots Clean the main charger units. Open the left cover.
Maintenance Printed Results Black or white vertical streaks Corrective Action Check the operator panel for toner. If the Toner low (C/M/Y/K) message is displayed with color description, install a new toner kit for the color. To replace the toner container, see Toner Container Replacement on p. 6-3. Clean the main charger units. Open the left cover. Slowly pull the green wire cleaner knob to each of the main charger units in and out a few times. For full details, see Cleaning the Main Charger Unit on p.
Conduct color calibration either by switching the printer off then on or using the printer operator panel. For full details, see the Using the Operator Panel section in the Advanced Operation Guide. Try adjusting the color control settings using the printer driver. Check the operator panel. If the Toner low (C/M/Y/K) message is displayed with color description, install a new toner kit for the color. To replace toner, see Toner Container Replacement on p. 6-3. Refresh drum.
Maintenance Printed Results Grey background Corrective Action Clean the main charger units. Open the left cover. Slowly pull the green wire cleaner knob to each of the main charger units in and out a few times. For full details, see Cleaning the Main Charger Unit on p. 6-10. Check the charger units installation. Open the left cover and check that the charger units are correctly installed and seated as far as it will go. see Cleaning the Printer on page 6-16.
Corrective Action Printing incomplete or out of position Check that the application software is correctly operated. Skewed-color printout Conduct color registration using the printer operator panel. For full details, see paragraph Colour registration, on page 1-27. The following table lists errors and maintenance messages that you can be dealt with by yourself. If Call service appears, turn off the printer, disconnect the power cord, and contact your service technician.
Maintenance Message Corrective Action Check waste toner box This message warns following two cases. Install the new waste toner box. The waste toner box is not installed. The waste toner box is full. Clean printer Press GO Please clean the inside of the printer. See Cleaning the Printer on page 6-16. This message will be displayed when replacing the toner container after the message Replace toner C, M, Y, K is displayed.
Panel, section of the Advanced Operation Guide. Hard disk err ## Press GO A hard disk error has occurred. Look at the error code given in place of ## and refer to Storage Error Codes on page 6-18. To ignore the hard disk error, press[GO]. I/F occupied This message is displayed when you attempt to use the printer’s operator panel to change the environmental settings on the interface from which data are presently being received.
Maintenance Message Corrective Action Paper path error There is no paper cassette in the feeder, or the cassette is not inserted properly. After reinserting the paper cassette, you should be able to print. When two or more optional feeders are installed and the lowest one is selected, the same message will appear if any of the upper paper feeder and the printer cassette is improperly installed. Print overrun†† Press GO The print job transferred to the printer was too complex to print on a page.
Warning low memory The printer’s internal memory is running low due to too many numbers of fonts and macros downloaded. Try deleting unnecessary fonts and macros. Maintenance Operation Directory Setting your machine Getting started Messages separated by ‘( )/( )’ are displayed alternately. After this error has happened, page protect mode will be automatically turned on. To maintain optimum use of memory during printing, we recommend you manually turn off page protect mode.
Maintenance Storage Error Codes Hard Disk Errors Code Meaning 01 Hard disk format error. If this error recurs even if the power has been turned off and then on, reformat the hard disk. 02 The disk system is not installed. Recheck the requirements for using the system and the devices. 04 There is no available hard disk space. Delete unnecessary files, etc., in order to free up space. 05 The specified file does not exist in the hard disk. 06 There is no memory available to the hard disk system.
Specified file is not on the memory card. 06 Insufficient printer memory to support the memory card system. Expand printer memory. RAM Disk Errors Code Meaning 01 Format error. Try turning the power off and on again. 02 RAM disk mode is Off. Turn RAM disk mode On from the operatorpanel. 04 No disk space. Purge unnecessary files. 05 Specified file is not on disk. 06 Insufficient printer memory to support the RAM disk system. Expand printer memory.
Maintenance Possible Paper Jam Locations The figure below explains the printer’s paper paths including the options. The locations where paper jams might occur are also shown here, with each location explained in the table below. Paper jams can occur in more than one component on the paper paths.
• Whether or not the jammed pages are reproduced normally after printing is resumed depends on the location of the paper jam. Contents Maintenance Caution - When pulling the paper, pull it gently so as not to tear it. Torn pieces of paper are Online help messages are available in the printer’s message display to provide simple instructions for clearing jams. Press ( ? ) when the paper jam message has appeared. Then a help message will appear to facilitate jam clearing in the location.
Maintenance + 3 - If paper is jammed as shown in A, remove the paper by pulling the center up. If paper is jammed as shown in B, remove the paper by pulling the edge. B A Registration Roller Registration Roller Paper transfer unit release lever Paper transfer unit + 4 - Open the rear cover and then the fuser cover, and remove the jammed paper.
[Paper jam MP Tray] Paper is jammed at the MP tray. Remove the jammed paper using the procedure given below. 1 - Remove the paper jammed in the multifunction tray. + 2 - Open and close the paper transfer unit (the paper jam error will be reset). [Paper jam Cassette 2 (to 4)] Paper is jammed at optional paper cassette 2 (to 4). Refer to the Operation Guide for the optional paper cassette and remove the jammed paper.
Maintenance PACKING AND TRANSPORTING THE UNIT If you wish to transport the unit, always use the original packaging. If you do not pack the unit correctly, you could void the warranty. Scanner unit + Set the mains switch of the machine to OFF. + Disconnect the mains lead from the wall socket, then disconnect all the cables connected to the machine. + Remove all the receptacles from the machine.
Put the printer in the box.. - Position the packing piece (2) as shown in the illustration below, then place the toner cartridges (3) (in their own boxes (4)), the waste toner box (5). Pack the other items in their original box with all the original packing pieces. + Put all the documentation (printed documents and CD ROM, depending on the model) in the boxes. + Close the boxes with adhesive tape.
Maintenance SPECIFICATIONS Type of device: fast professional terminal, for use with all group 3 devices according to the UIT-T recommendations.
The effective transmission time for an A4 page varies from a few seconds to around a minute (depending on the line quality, the modem speed, the amount of information in the original and the resolution) (*).
Maintenance Registered trademarks PRESCRIBE is a registered trademark of the Kyocera Corporation. KPDL and KIR (Kyocera Image Refinement) are commercial trademarks of the Kyocera Corporation. Diablo 630 is a product from Xerox Corporation. IBM Proprinter X24E is an International Business Machines Corporation product. Epson LQ-850 is a Seiko Epson Corporation product. Hewlett-Packard, PCL and PJL are registered trademarks of the Hewlett-Packard Company.
License Under this license, you may use the Programs only with the device on which they are installed and transfer possession of the Programs and the device to another party. If you transfer the Programs, you must transfer a copy of this license and any other documentation to the other party. Your license is then terminated. The other party agrees to these terms and conditions by its first use of the Program.
Maintenance Limitation of Remedies IBM’s entire liability under this license is the following; 1) For any claim (including fundamental breach), in any form, related in any way to this license, IBM’s liability will be for actual damages only and will be limited to the greater of: a) the equivalent of U.S.
6.You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software. 7.Agfa Japan warrants that for ninety (90) days after delivery, the Software will perform in accordance with Agfa Japan-published specifications, and the diskette will be free from defects in material and workmanship. Agfa Japan does not warrant that the Software is free from all bugs, errors and omissions.
Maintenance 6-46
7 SAFETY SAFETY ! SAFETY WARNING Before powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model). This unit must not be installed on the floor. If your unit works with a battery, replace it only with the same type of battery or an equivalent type recommended by the manufacturer. Warning:incorrect replacement of the battery may cause an explosion.
Safety ENVIRONMENT Preservation of the environment is an essential concern for the manufacturer. The desire of the manufacturer is to operate installations that respect the environment and hence it has decided to integrate environmental performance in the complete life cycle of its products, from the manufacturing phase to the commissioning, use and elimination. BATTERIES If your product contains disposable or rechargeable batteries, these must be disposed of at the appropriate collecting points.
The declaration of compliance can be requested at the following address: UTAX GmbH Ohechaussee 235, 22848 Norderstedt - Germany
Data subject to change without motice UTAX GmbH Ohechaussee 235, 22848 Norderstedt - Germany www.utax.
