Operation Manual

Making calls with multiple lines 145
Managing secretary statuses
The "My status" option on the secretary phone is used to set the presence status
und if required to configure call forwarding.
Configuring status and call forwarding
Confirm the option shown. The "Set Status" dialog opens.
The following options are available in the "Set Status" menu:
•At Desk
•Off Desk
•To 31201
• Deputy [123456] on
Select the required option and confirm this. If a representative is activated, "Dep-
uty [123456] off" appears in the options list.
If Secretary 1 only has the "Off Desk" status, all his calls are automatically for-
warded to Secretary 2.
If you activate one of the two call forwardings, the "At Desk" or "Off Desk" do not
affect these.
If the "To Assistant (Strict)" setting on the executive is activated, the variable call
forwarding and the call forwarding to the representative only takes effect if the
other secretary has the "Off Desk" status or has activated call forwarding to a
representative or variable number.
The "To" variable call forwarding and call forwarding to a representative can be
configured simultaneously:
• Deputy: Forwards calls for the executive phones
• Variable call forwarding: Forwards calls for the secretary phone
Changing the call forwarding destination
Open the context menu. You have the following options:
• Call mobile
•Forward Nr.
• Deputy Nr.
• Deputy on or Deputy off
The "Forward Nr." and "Deputy Nr." options are used to modify the number for
variable call forwarding and for the representative.
Changing the status remotely from another phone
For example you can change the status of the first secretary phone from the ex-
ecutive phone or the second secretary phone.
Confirm the option shown. You have the following options if defined.
•At Desk
•Off Desk
My status At Desk g
If the respective other secretary has the "At Desk" status, calls are for-
warded.
The current status of call forwardings is displayed in the"My phone" tab on
the respective executive phone.
My status At Desk g
Secretary 1 At Desk g