Owner's Manual Instruction Manual

P O R T A L
Document Number: PTL1028
Document Title: Portal 3 Owners Manual
from a cash acceptor or dispensing device. The adjustment record shows the date and time of the event,
the user ID of the employee that performed the adjustment, and lists the amount of cash that was added
or removed. The total amount of cash that was added and removed through these adjustments should
match the associated entries in the Cash Summary section.
The bottom of the report displays the cash information for each device.
Cash Summary - Shows starting and ending balance of all cash in the unit (in both bill and coin acceptors
and change dispensing devices). The amount of cash that was collected from customers is shown in the
Cash Received entry. The Cash Added entry is the amount of cash that was added to restock change
dispensers. The Cash Removed entry is the amount of cash that was removed from any of the cash
devices (cash acceptors or change dispensers). If the Cash Added or Removed amounts are not zero, there
should be a cash adjustment entry at the end of the report that provides a record of related events.
Cash Received - Provides a count and value of all cash received from customers, broken down by type and
denomination.
Other Receipts - Provides a count of non-cash media (coupons, tokens) received from customers.
Change Dispensed - Provides a count and value of all change dispensed to customers, broken down by
type and denomination.
Other Dispensed – Provides a count of tokens dispensed (if applicable).
6.4 Transaction Report
The transaction report provides a list of all transactions that were recorded over the reporting period.
Reports can be generated for the current business day, previous day or for a user-specified date range.
Additional filters are provided to refine reports include:
 Devices – show transactions for a single payment device on the site.
 Products – show transactions where a specific product (wash or added service) was
purchased.
 Payment Type – show transactions where a specific payment type (cash, credit, house
account etc.) was used. Additional filters are provided for some payment types to further
refine the report to a specific account or account type.
An example report is shown below. The date, time, amount, device, product and any discounts applied
are listed for each purchase. The payment column displays the specific payment types used. This column
will show ‘Multiple’ for a transaction that included multiple payment types (i.e., split tender). The Account
Name column (if applicable) will list the account holder’s name for transactions that were paid with a
house account. The Account column will display either the last four numbers of the credit card used or the
house account used. The Transaction status will be shown as processed (transaction was completed),
cancelled (customer cancelled the transaction before it could be completed), or pending (transaction was
started was not completed, still in process).