CD 1230 1240 1250 INSTRUCTION HANDBOOK DIGITAL MULTIFUNCTIONAL SYSTEM ADVANCED
Introduction Thank you for your purchase of UTAX CD 1230/1240/1250. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • • ADVANCED OPERATION GUIDE Legal Information..............................................................ii Regarding Trade Names .................................................
Legal and Safety Information Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of UTAX GmbH is prohibited. Legal Restriction on Copying/Scanning ii • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. • It is prohibited under any circumstances to copy/scan domestic or foreign currencies. • Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
Legal and Safety Information Regarding Trade Names ADVANCED OPERATION GUIDE • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Windows Me and Window XP are trademarks of Microsoft Corporation. • PCL is a trademark of Hewlett-Packard Company. • Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
Legal and Safety Information • This machine contains the software having modules developed by Independent JPEG Group. All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.
About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Copying Functions Explains the functions available for copying. Chapter 2 - Sending Functions Explains the functions available for sending originals. Chapter 3 - Printer Explains how to configure the printer function. Chapter 4 - Using Document Box Explains the typical procedure for utilizing Document Box.
Included Guides The following guides are supplied with the machine. Refer to them as necessary. Operation Guide (This Guide) Describes how to load paper, basic copy, print and scan operations, and troubleshooting. Advanced Operation Guide Explains copying, printing and scanning features in depth, as well as default settings. Conventions in This Guide The following conventions are used depending on the nature of the description.
Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Actual procedure Press [Copy]. T Press [Change] of Quick Setup. T Press [T] twice. T Press [Change] of Original Image. ADVANCED OPERATION GUIDE Description in this Operation Guide Press [Copy], [Change] of Quick Setup, [T] twice, and then [Change] of Original Image.
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As in A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional R character in order to indicate the orientation of the original/paper.
Contents Contents Legal and Safety Information About this Operation Guide 1 Copying Functions Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Mixed Sized Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21 Sharpness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22 Background Density Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23 Color / Grayscale / Monochrome Selection . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Installing the Security Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5 Changing Security Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6 System Initialization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8 Warning Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents xii ADVANCED OPERATION GUIDE
1 Copying Functions This chapter explains the functions available for copying. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ADVANCED OPERATION GUIDE Original Size ................................................................. 1-2 Paper Selection ............................................................ 1-4 Mixed Sized Originals................................................... 1-7 Original Orientation .................................................... 1-10 Collate/Offset Mode....
Copying Functions Original Size Specify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes. The following options are available. Item How to Select Sizes Have the size of original detected automatically, or select from the standard sizes. Inch models: Auto, Ledger, Legal, Letter, Letter-R, Statement, Statement-R, 8.5×13.5", Oficio II and 11×15" Select from the standard sizes not included in the Standard Sizes 1 .
Copying Functions 3 Press [Standard Sizes 1 ], [Standard Sizes 2 ], [Others] or [Size Entry] to select the original size. Ready to copy. Copies Press [OK] to display the image. Original : - - : 100% Zoom : --Send Standard Sizes 1 Auto A3 A4 Standard Sizes 2 A4 A5 A5 A6 B4 B5 B5 B6 B6 Others Size Entry Folio Add Shortcut Cancel Status If [Size Entry] is selected, press [+] or [-] to specify the horizontal size (X) and the vertical size (Y).
Copying Functions Paper Selection Select the paper source contains the required paper size. NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper Setup on page 6-5). Selecting the Cassette 1 Press the Copy key. 2 Press [Org./Paper/Finishing] and then [Paper Selection]. 3 Press the key of the paper source corresponding to the required paper size. The cassette in which the paper is loaded is selected.
Copying Functions Reserving the Multi Purpose Tray To use the Multi Purpose tray, select the size and type to match the paper loaded in the paper source. Category Paper Size Item Standard Sizes 1 How to Select Choose from the standard size. Sizes Inch models: Ledger, Legal, Letter, Letter-R, Statement, 8.5×13.5", Oficio II and Executive Metric models: A3, B4, A4, A4-R, B5, B5-R, A5-R, B6, B6-R, A6-R and Folio Choose from the standard sizes not included in the Standard Sizes 1 .
Copying Functions ** For instructions on how to select custom paper types 1 to 8, refer to Paper Type on page 6-10. NOTE: It will be useful to select in advance the size and type of paper that will be used often and set them as default (refer to Paper Size and Media Type Setup for Multi Purpose Tray on page 6-9). 1 Press the Copy key. 2 Press [Org./Paper/Finishing], [Paper Selection] and then [MP Tray Reservation].
Copying Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows.
Copying Functions A3, B4, A4 and B5 B4, A4-R and B5 Folio, A4-R and B5-R Selecting How to Copy Originals Select whether you wish to create individual copies on different size papers matching the original sizes or to produce all copies on the same size papers.
Copying Functions NOTE: This function is available regardless of whether originals have the same width or not. Option 1 Description Mixed Sized Copies Originals are detected individually for size and copied to the same size papers as originals. Same Size Copies Originals are all copied to the same size papers. Place originals on the document processor. IMPORTANT: When placing originals of different widths, be sure to flush them against the document width guide toward the back of the machine.
Copying Functions Original Orientation Select the original orientation to use the following functions. • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets • Stapling/Punching (optional feature) * Use the functions above and press the Start key to display the original orientation selection screen.
Copying Functions 2 Press [Org./Paper/Finishing] and then [Original Orientation]. 3 Select [Top Edge Top] or [Top Edge Left] as the way the original is oriented. Ready to copy. Copies 1 Original Orientation Enter the orientation of the original document's top edge. Press [OK] to display the image. Top Edge Top Add Shortcut Status 4 Press [OK]. 5 Press the Start key to start copying.
Copying Functions Collate/Offset Mode Use Collate to copy multiple originals and produce collated sets of copies as required. Use Offset to deliver the printed copies so that each set or page is stacked perpendicular to the previous set or page. This allows easy offsetting without using the optional document finisher. Offset 3 2 1 3 3 2 2 1 1 3 2 1 Original Copy NOTE: Paper of the same size must be loaded in the different cassettes with portrait and landscape orientation.
Copying Functions Staple/Punch Use this feature to staple or hole-punch your finished copies. NOTE: Stapling requires the optional document finisher, built-in finisher, or 3000 Sheet Document Finisher. Punching requires the optional 3000 Sheet Document Finisher and the optional punching unit. The following stapling options and orientations are available.
Copying Functions The following punch options and orientations are available. Original Copy Orientation of Original Platen Document processor NOTE: The inch model provides two-hole and three-hole punching. The metric model provides two-hole and four-hole punching. 1-14 1 Press the Copy key. 2 Press [Org./Paper/Finishing] and then [Staple/Punch].
Copying Functions 3 To staple, select the staple position, [1 staple] or [2 staples], under Staple. Ready to copy. Copies 1 Staple/Punch Staple Press [OK] to display the image. Off Upper Left 1 staple Upper Right 2 staples Punch Off Top Edge Top Original Orientation Add Shortcut Cancel Status To punch, select the punch position, [2 holes] or [3 holes] ([4 holes]), under Punch. OK 10/5/2006 Ready to copy. Copies 10:10 1 Staple/Punch Off Staple Press [OK] to display the image.
Copying Functions Output Destination Specify the optional document finisher tray or any other specific tray as the output destination for finished copies. NOTE: Optional output destinations include the job separator, document finisher, 3000 Sheet Document Finisher and the mailbox.
Copying Functions 5 ADVANCED OPERATION GUIDE Place the originals in the document processor or on the platen. Press the Start key to start copying.
Copying Functions Zoom Mode Original image can be reduced or enlarged for copying. The following zoom modes are available. Auto Zoom Automatically reduces or enlarges the original image suited to the selected paper size. Ledger: 129 % Letter-R A4 A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom Enter desired magnification in 1% increments between 25% and 400%. 25 % 400 % Preset Zoom Reduces or enlarges at preset magnifications. The following magnifications are available.
Copying Functions Model Asia Pacific Zoom Level (Original -> Copy) 200% (A5 -> A3), 141% (A4 -> A3, B5 -> B4), 122% (A4 -> B4, A5 -> B5), 115% (B4 -> A3, B5 -> A4), 86% (A3 -> B4, A4 -> B5), 81% (B4 -> A4, B5 -> A5), 70% (A3 -> A4, B4 -> B5) XY Zoom Adjust vertical and horizontal magnifications independently. Enter desired magnification in 1% increments between 25% and 400%. * When using the document processor, enter the desired magnification in 1% increments between 25% and 200%.
Copying Functions To use XY Zoom, press [XY Zoom]. Ready to copy. Copies 1 Zoom Press [+] or [–] to change the displayed magnifications of X (horizontal) and Y (vertical). You can also enter the magnification directly using the numeric keys by pressing [# Keys]. Standard Zoom Press [OK] to display X (25 - 400) % XY Zoom the image.
Copying Functions Combine Mode Images from either two or four originals are reduced and combined onto a single copy. 2-in-1 mode and 4-in-1 mode are available. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, 8K, 16K and 16K-R. 2-in-1 Mode For copying two originals onto a single sheet.
Copying Functions The following 4-in-1 options and output orientations are available. Original Copy Orientation of Original Platen Document processor NOTE: When placing the original on the platen, be sure to copy the originals in page order. Types of Page Boundary Lines The following types of the boundary lines are available. None 1-22 Solid Dotted 1 Press the Copy key. 2 Press [Layout/Edit] and then [Combine].
Copying Functions 3 Press [2 in 1] or [4 in 1], and choose the page layout of Layout. Ready to copy. Copies 1 Combine Layout Off Press [OK] to display the image. 2 in 1 Right then Down 4 in 1 Left then Down None Border Line Down then Right Add Shortcut Down then Left Cancel Status Top Edge Top Original Orientation OK 10/5/2006 10:10 4 Press [Border Line] to choose the type of the lines to indicate page boundaries. Press [OK].
Copying Functions Margin/Centering Mode Shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. When you copy onto paper different from the original size, you can center the original image on the paper. The following margin widths are available. Model Margin Width Inch Models -0.75 to 0.75" (in 0.
Copying Functions When duplex copying, press [Back page margin] to select the margin on the back page. Then press [OK]. Ready to copy. Copies 1 Margin/Centering Left/Right Off (-18 - +18) 0.00 mm Margin Press [OK] to display the image. Centering Auto # Keys Top/Bottom Back Page Margin (-18 - +18) 0.00 mm Top Edge Top Original Orientation # Keys Add Shortcut Cancel Status Press [Centering] to center the original image on the paper. OK 10/5/2006 Ready to copy.
Copying Functions Border Erase Use Border Erase to prevent the appearance of shadows from around the edges of originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick book. You can specify the widths individually to erase the borders around the edges and in the center of the book.
Copying Functions In each option, the available ranges are as below. Specifications Border Erase Range Inch Models 0 to 2"(in 0.01" increments) Metric Models 0 mm to 50 mm (in 1 mm increments) NOTE: To specify the default width value of Border Erase, refer to Border Erase Default on page 6-27 for details. 1 Press the Copy key. 2 Press [Layout/Edit] and then [Border Erase]. 3 Press [Border Erase Sheet] or [Border Erase Book] to select the border erase of the book border erase.
Copying Functions Booklet from Sheets Delivers booklet of two-sided copies with facing pages from one-sided or two-sided originals. Booklet, such as a magazine, is available by folding at the center. You can copy the cover page onto colored paper or thick paper. Paper for the cover is supplied from the Multi Purpose tray. To feed the cover paper from the cassette, refer to Paper Source for Cover on page 6-14. The supported original and paper sizes are as follows.
Copying Functions For binding on the right side The folded copies can be read from right to left. Original Copy For top binding The folded copies can be read from top to bottom. Original Copy 1 Press the Copy key. 2 Press [Layout/Edit] and then [Booklet]. 3 Select [1-sided >> Booklet] to produce booklet from one-sided originals. Select [2-sided >> Booklet] to produce booklet from two-sided originals. Select [Book >> Booklet] to produce booklet from book originals. Ready to copy.
Copying Functions 6 If you choose [1-sided >> Booklet] or [2-sided >> Booklet], you can add the cover. Press [Cover] and select Cover. Press [OK]. 7 If the optional 3000 Sheet Document Finisher and the center folding unit are equipped, [Bind and Fold]* can be selected. Press [Saddle Stitch] and select [Bind and Fold]. Press [OK]. Up to 16 sheets (64 pages) can be accomplished with center margin stapling and center folding.
Copying Functions Duplex Use Duplex to create two-sided copies. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. CAUTION: To scan 2-sided originals in color using the optional document processor, extension of the memory in the machine is required. Call service. One-sided to Two-sided Produces two-sided copies from one-sided originals.
Copying Functions Two-sided to One-sided Copies each side of a two-sided original onto two individual sheets. Optional document processor is required. 1 2 1 2 Original Copy The following binding options are available. Left/Right Binding: Images are copied onto the back side without being rotated. Top Binding: Images are copied onto the back side after being rotated 180°. Two-sided to Two-sided Produces two-sided copies from two-sided originals. Optional document processor is required.
Copying Functions Book to One-sided Copies each page of originals with facing pages onto two individual sheets. 1 2 2 1 Original Copy The following binding options are available. Left Binding: Originals with facing pages are copied from left to right. Right Binding: Originals with facing pages are copied from right to left. NOTE: The following sizes of originals and paper are supported in Book to One-sided mode. Original: Ledger, Letter-R, A3, B4, A4-R, B5-R, A5-R and 8K.
Copying Functions 3 Select the desired Duplex mode. Ready to copy. Copies 1 Duplex 1-sided >>1-sided Press [OK] to display the image. 1-sided >>2-sided 2-sided >>1-sided 2-sided >>2-sided Finishing Book >>1-sided Book >>2-sided Binding Left/Right Add Shortcut Binding Top Cancel Status Top Edge Top Original Orientation OK 10/5/2006 10:10 4 If you choose [2 sided >> 2 sided], [2 sided >> 1 sided], [Book >> 1 sided] or [Book >> 2 sided], select the binding edge of the originals of Original.
Copying Functions Cover Mode Add a cover to the finished copies. Copy the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Type of Cover Description Front Cover First page of the originals is copied on a different paper. Front and Back Covers First page and last page of the originals are copied on different paper. 1 Press the Copy key. 2 Press [Layout/Edit] and then [Cover].
Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the machine's memory. Forms Original Copy NOTE: To register a form in advance, refer to Image Overlay Form (Copy) Box on page 4-22 for details. Follow the steps as below for form overlay. 1 Press the Copy key. 2 Press [Layout/Edit] and then [Form Overlay].
Copying Functions NOTE: Press [Detail] to view the selected form data. 4 Press [OK]. 5 Place the originals. Place the original for the form on top of the other originals. When using the optional document processor, the first page of the originals should be placed on the top. 6 ADVANCED OPERATION GUIDE Press the Start key.
Copying Functions Page Numbering Number multiple pages of originals in sequential order. The formats for numbering include [- 1 -], [P.1] or [1/n]. The format [1/n] prints the total number of pages in the place of n. The page number is centered at the bottom of the page. Original [ – 1 –] [P.1] [1/n] 1 Place the originals in the document processor or on the platen with the top edge facing either the rear or the left side of the machine. 2 Press the Copy key.
Copying Functions 8 The total number of pages n in the format [1/n] can be changed manually. Press [Denominatior #] and select [Manual]. Press [+] or [–] to enter the total number of pages and press [OK]. You can also enter the number with the numeric keys after pressing [# Keys]. 9 Press [Original Orientation] to choose orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Press [OK] 10 Press [OK]. 11 Press the Start key.
Copying Functions Memo Mode Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space or add lines to indicate page boundaries. NOTE: Memo mode is available for the copy paper sizes of Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, 8K, 16K and 16K-R. Layout A Reduces images of each original page for printing onto half of a page, leaving the other half blank for notes.
Copying Functions Types of Page Boundary Lines The following boundary lines are available. None Solid Dotted 1 Press the Copy key. 2 Press [Layout/Edit] and then [Memo Page]. 3 Press [Layout A] or [Layout B]. Select the page layout from Layout. Borders (Cropmark) Ready to copy. Copies 1 Memo Page Layout Off Press [OK] to display the image.
Copying Functions Density Adjustment Copy density is adjustable. Mode Description Manual Density is adjustable to either 7 or 13 different levels. Auto Optimum density is selected depending on density of original. NOTE: You may choose Auto mode as the default setting (refer to Density on page 6-25). Follow the steps as below for density adjustment. 1 Press the Copy key. 2 Press [Image Quality] and then [Density]. 3 To adjust density manually, press [-3] - [+3] (Lighter -Darker).
Copying Functions Selection of Image Quality Select the image quality to suit the type of original. Image Quality Mode Description Text+Photo For originals with both text and photographs. Text For originals primarily consisting of text. Photo For originals primarily consisting of photographs. 1 Press the Copy key. 2 Press [Image Quality] and then [Original Image]. 3 Select the image quality. Ready to copy.
Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. 1 Press the Copy key. 2 Press [Image Quality] and then [EcoPrint]. 3 Press [On]. Ready to copy. Copies 1 EcoPrint Press [OK] to display Conserve toner when printing. Please use EcoPrint for test copies and other situations where high-quality copies are not necessary. the image. Off Add Shortcut Status 1-44 4 Press [OK].
Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [Scan Finish]. Any of the following settings can be changed during scanning.
Copying Functions 5 Place the originals in the document processor or on the platen and press the Start key. Copies Scanning originals. Job No.: 000021 Job Name: doc20060505113414 A4 2 100% 1 ----- Printer Setting Original Pages Scanner Setting User Name: A4 P lain Cop ies 2 -sid ed 2 -sid ed To p Ed g e To p Collate Top Tray Cancel Status If [Job Build] is selected, the next page can be changed. Press [Sheet Insertion] to insert a blank paper.
Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 6-29. 1 Press the Copy key. 2 Press [Advanced Setup] and then [Auto Image Rotation]. 3 Press [On] to select Auto Image Rotation. Ready to copy.
Copying Functions Negative Image Inverts black and white portions of the image for printing. 1 Press the Copy key. 2 Press [Advanced Setup] and then [Negative Image]. 3 Press [On] to select Negative Image. Ready to copy. Copies 1 Negative Image Invert black and white in image to print "negative" copies. Press [OK] to display the image. Off Add Shortcut Status 1-48 4 Press [OK]. 5 Press the Start key to start copying.
Copying Functions Mirror Image Copies the mirrored images of the original. 1 Press the Copy key. 2 Press [Advanced Setup] and then [Mirror Image]. 3 Press [On] to select Mirror Image. Ready to copy. Copies 1 Mirror Image Print left-right mirrored copies of original. Press [OK] to display the image. Off Add Shortcut Status 4 Press [OK]. 5 Press the Start key to start copying.
Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User is notified of the completion of a copy job while working at a remote desk, saving the time spent waiting for the finish of copying beside the machine. NOTE: PC should be configured in advance so that E-mail can be used. Example of Job Finish Notice To: h_pttr@owl-net.net Subject: 1234 Job end report mail Job No.
Copying Functions To directly enter the E-mail address, press [Address Entry]. Press [E-mail Address], enter the address and press [OK]. Ready to copy. Copies 1 Job Finish Notice Off Address Book E-mail Address Address Entry Add Shortcut Status Cancel OK 10/5/2006 10:10 4 Press [OK]. 5 Press the Start key to start copying. Upon completion of the job, an E-mail notice is sent to the selected destination.
Copying Functions File Name Names a copy job. Add other information such as date and time or job number as necessary. Check a job history or job status using the job name, date and time, or job number specified here. 1 Press the Copy key. 2 Press [Advanced Setup] and then [File Name Entry]. 3 Press [File Name], enter the name for a copy job, and press [OK]. To add date and time, press [Date and Time]. To add job number, [Job No.]. Added information is displayed in Additional Info. Ready to copy.
Copying Functions Priority Override Suspends a current job and gives the selected job a priority for copying. The suspended job resumes after Priority Override copy is finished. NOTE: The current job that is selected as Priority Override cannot be suspended. 1 Press the Copy key. 2 Press [Advanced Setup] and then [Priority Override]. 3 Press [On] to select Priority Override. Ready to copy.
Copying Functions Multi-Page Forms Copies multiple originals bound together as a single set, such as accounting forms. The optional document processor is required. 1 Place an original in the document processor. NOTE: Place the original forms one by one in the document processor. Insert originals binding side first in the document processor. 2 Press the Copy key. 3 Press [Advanced Setup] and then [Multi-Page Form]. 4 Press [On] to select Multi-Page Form copying. Ready to copy.
Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered. NOTE: Repeat Copy job is cleared when the main power switch is turned off. Repeat Copy is not available when the machine is equipped with the optional security kit.
Copying Functions 5 Place the originals in the document processor or on the platen. Press the Start key to start copying and register this job as a Repeat Copy job. Outputting Repeat Copy Jobs The Repeat Copy jobs are stored in the document box. Refer to Job Box on page 4-2 to print out the Repeat Copy jobs. Maximum Number of Repeat Copy Jobs You can change the maximum number of Repeat Copy jobs to retain in the document box. 1 Press the System Menu key.
Copying Functions Programmed Copying After registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification in recalling. NOTE: Sending operation can be registered in the program as well. Up to 50 functions combining copying and sending can be registered in the program (refer to page 4-5).
Copying Functions 2 Press [Call] and press the key corresponding to the program number (1 to 50) to recall. Press [No.] to enter the program number directly for recalling. Program 01 06 02 07 03 08 04 09 05 10 Call Register No. Edit Status 10/5/2006 10:10 NOTE: If the program cannot be recalled, the document box or the form overlay specified in the program might have been deleted. Check the document box. 3 Place the originals and press the Start key.
Copying Functions Registering Shortcuts Add shortcuts in the quick setup screen for easy access to the frequently used functions. Function name linked to the registered shortcut can be changed as necessary. Up to 6 shortcuts can be registered. Adding Shortcuts Shortcut registration is performed in the setup screen of each function. Any function which shows [Add Shortcut] can be registered as shortcut. 1 After making the desired settings in the setup screen of each function, press [Add Shortcut].
Copying Functions Editing and Deleting Shortcuts Follow the steps as below to change shortcut number/name or delete shortcut. 1 In the setup screen of each function, press [Add Shortcut] in the bottom of the screen. 2 Press [Edit] and press the keys corresponding to the shortcut number (01 to 06) to change or delete. 3 To edit, change the shortcut number and shortcut name using the same steps as registration and press [Register]. Choose [Yes] in the confirmation screen to change the shortcut.
2 Sending Functions This chapter explains the functions available for sending originals. • • • • • • • • • • • • • • • • • • • • • • ADVANCED OPERATION GUIDE Original Size Selection ................................................. 2-2 Sending Size Selection ................................................ 2-4 Zoom ............................................................................ 2-6 Centering...................................................................... 2-7 Mixed Sized Originals.......
Sending Functions Original Size Selection Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of nonstandard sizes. Choose the original size from the following groups of original size. Item Detail Standard sizes 1 Select from automatic detection and standard sizes. Size Inch models: Auto, Ledger, Legal, Letter, Letter-R, Statement, Statement-R, 8.5×13.
Sending Functions 3 Press [Standard Sizes 1], [Standard Sizes 2], [Others], or [Size Entry] to select original size. Ready to send. Destination Place original. 1 Original Size Press [OK] to display the image. Standard Sizes 1 Auto A3 A4 Standard Sizes 2 A4 A5 A5 A6 B4 B5 B5 B6 B6 Others Size Entry Folio Add Shortcut Cancel OK Status When you have selected [Size Entry], press [+] or [] to set the sizes of X (horizontal) and Y (vertical).
Sending Functions Sending Size Selection Select the sending size (the size of image to be sent). Item Detail Standard Sizes 1 Select from Same as Original Size or Standard Size. Size Inch models: Same as Original Size, Ledger, Legal, Letter, Statement, 8.5×13.5", Oficio II, 11x15" Metric models: Same as Original Size, A3, B4, A4, B5, A5, B6, A6, Folio Standard Sizes 2 Others Select from standard size except Standard Sizes 1.
Sending Functions 3 Press [Standard Sizes 1], [Standard Sizes 2], or [Others] to select the sending size. Ready to send. Destination Place original. Press [OK] to display the image. Standard Sizes 1 Same as Original A3 Standard Sizes 2 A5 A6 B4 B5 B6 Folio Others Add Shortcut A4 Cancel Status 4 Press [OK]. 5 Specify the destination, and press the Start key to start sending.
Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. Item Detail 100% No Zoom (to be scanned by actual size) Auto Zoomed automatically according to the specified sending size. NOTE: When zooming, select the Sending Size Selection on page 2-4. When Custom Size or Size Entry is selected for the original size, zooming cannot be conducted. Depending on the combination of original size and sending size, the image is arranged on the edge of paper.
Sending Functions Centering When you have scanned the original after specifying the original size and sending size, depending on the sizes, the margin is created at the bottom, or either left or right side of paper. By using the centering, the image is arranged as the margin to be equally created at all the Top/Bottom and Left/Right. 1 Press the Send key. 2 Press [Advanced Setup] and then [Centering]. 3 Press [On]. Centering is conducted. Ready to send. Destination Enter Destination.
Sending Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be placed in a batch and sent. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Original of the Same Width When the original width is the same, the combinations of originals that can be placed are as follows.
Sending Functions 1 • A3, B4, A4, B5 • B4, A4-R, B5 • Folio, A4-R, B5-R Place the original into the document processor. IMPORTANT: When you place originals of different width, place the top edge of originals to align with the width guide at the backside. If the originals are placed unevenly, they may not be scanned correctly. 2 Press the Send key. 3 Press [Type of Original/Transmission] and then [Mixed Sized Originals].
Sending Functions 4 Select the combination of originals from [Same Width] and [Diff Width]. Ready to send. Destination 1 Mixed Sized Originals Scan all sheets in document processor, even if differently sized, then send. *Up to 30 sheets can be placed in document processor. Press [OK] to display the image. Off Add Shortcut Same Width Diff Width Cancel Status 2-10 OK 10/5/2006 5 Press [OK]. 6 Specify the destination, and press the Start key to start sending.
Sending Functions 1-sided/2-sided Selection Select the type and binding of original depending on the original. Original Type Binding 1-sided Sheet Original 1-sided — 2-sided Sheet Original 2-sided* Binding Left/Right, Binding Top Open Book Original such as magazine and book Book Binding Left, Binding Right * Only when the optional document processor is used. NOTE: To scan colored 2-sided originals using the optional document processor, you need to add memory to the machine.
Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the following functions, you need to select the setting orientation of original. • 1-sided / 2-sided Selection • Border Erase When placing the original on the platen Original [Top Edge Top] [Top Edge Left] When placing the original on the optional document processor Original 2-12 [Top Edge Top] [Top Edge Left] 1 Press the Send key.
Sending Functions 3 Select original orientation from [Top Edge Top] and [Top Edge Left]. Ready to send. Destination Place original. 1 Original Orientation Enter the orientation of the original document's top edge. Press [OK] to display the image. Top Edge Top Add Shortcut Top Edge Left Cancel Status 4 Press [OK]. 5 Specify the destination, and press the Start key to start sending.
Sending Functions File Format Select the file format of the image to send. Adjustable range of image quality Color mode PDF 1 Low Quality (High Comp.) to 5 High Quality (Low Comp.) Full Color, Grayscale, Monochrome TIFF 1 Low Quality (High Comp.) to 5 High Quality (Low Comp.) Full Color, Grayscale, Monochrome JPEG 1 Low Quality (High Comp.) to 5 High Quality (Low Comp.) Full Color, Grayscale High Comp.
Sending Functions PDF Encryption Functions When you have selected PDF or High Comp. PDF for file format, you can restrict the access level of displaying, printing, and editing PDF by assigning a secure password. NOTE: You need to use the optional PDF upgrade kit. The items you can restrict the access level are as follows. Item Value Detail Compatibility Acrobat4.0 or later, Acrobat5.0 or later Select the version that is compatible with the PDF file.
Sending Functions 6 For confirmation, enter the same password once again. Press [Confirmation] and enter the password and then press [OK]. 7 When you enter the password to edit the PDF file, select [On] of Password to edit/print document. 8 In the same way as the entry of Password to open document, enter the password to change PDF file. 9 Press [Detail]. 10 Restrict the access level of the PDF file. Press T of Printing Allowed to select the item (the contents of limit).
Sending Functions Item Any except extracting Pages * ** 12 Detail Can conduct all operations except extracting the pages of PDF file Only when [Acrobat5.0 or later] is selected in Compatibility Only when [Acrobat4.0 or later] is selected in Compatibility From Copying of Text/Images/Others, select [Disable] or [Enable]. Item Detail Disable Prohibit the copying of text and object on the PDF file. Enable Can copy text and object on the PDF file. 13 Press [OK] to return to File Format.
Sending Functions File Separation Create several files by dividing scanned original data by page, and send the files. 1 Press the Send key. 2 Press [Type of Original/Transmission] and then [File Separation]. 3 Press [Each Page] to set File Separation. Ready to send. Destination Place original. 1 File Separation Create and send a file for each page of the original that was read. Press [OK] to display the image.
Sending Functions Image Quality Select image quality suitable to the type of original. Item Detail Text + Photo Suitable for originals that contain a mixture of text and photos Text Sharply renders pencil text and fine lines. Photo For better copies of photographs. For OCR Image quality suitable for OCR software (Applications that convert images into text data) 1 Press the Send key. 2 Press [Color/Image] and then [Original Image]. 3 Select Image Quality Ready to send.
Sending Functions Scan Density Adjust scan density of the original. You can adjust the scan density either automatically or manually. Item Detail Manual density adjustment Can set density using 7 or 13 levels. Auto density adjustment Can set the optimal scan density according to the density of original. 1 Press the Send key. 2 Press [Color/Image] and then [Density]. 3 When selecting manual density adjustment, press [-3]-[+3] (Lighter Darker) to adjust density.
Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200×100dpi Normal, 200×200dpi Fine, 200×400dpi Super Fine, 300×300dpi, 400×400dpi Ultra Fine, or 600×600dpi.
Sending Functions Sharpness Select the sharpness of the image outline. Item Detail Sharpen Emphasize the image outline. Make letters and lines appear sharper. Unsharpen Blur the image outline. Can weaken Moire effects (grids appearing as wavelike patterns when scanning printed photos). 1 Press the Send key. 2 Press [Color/Image] and then [Sharpness]. 3 Press [-3]-[+3] (Unsharpen Sharpen) to adjust the sharpness. Ready to send. Destination 1 Place original.
Sending Functions Background Density Adjustment Lightens the background of the colored original when it is too dark. 1 Press the Send key. 2 Press [Color/Image] and then [Background Density Adj.]. 3 Press [On], and press [1] to [5] (Lighter - Darker) to adjust the density. Ready to send. Destination Place original. Off Background Lighter Press [OK] to display Darker On the image. 1 Add Shortcut 2 3 4 Cancel Status 4 Press [OK].
Sending Functions Color / Grayscale / Monochrome Selection Select scanning color mode. You can select from Full Color, Grayscale or Monochrome. NOTE: To scan colored 2-sided originals using the optional document processor, you need to add memory to the machine. Contact your service representative. 1 Press the Send key. 2 Press [Color/Image] and then [Color Selection]. 3 Press either [Full Color], [Grayscale], or [Monochrome]. Ready to send. Destination Place original.
Sending Functions Multi-page Form Scans multiple originals bound together as a single set, such as accounting forms. The optional document processor is required. 1 Place originals in the document processor. NOTE: Place one form of originals at a time. When placing the original, insert the original into the document processor, the bound edge first. 2 Press the Send key. 3 Press [Advanced Setup] and then [Multi-page Form]. 4 Press [On] to select Multi-page Form sending. Ready to send.
Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals are scanned until you press [Scan Finish]. Any of the following settings can be changed during scanning.
Sending Functions Border Erase Use Border Erase to prevent the appearance of shadows from around the edges of originals. The following options can be selected Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick books. You can specify the widths individually to erase the borders around the edges and in the center of the book.
Sending Functions Individual Border Erase Specify border erase widths individually for all edges. Original Copy In each option, the available ranges are as below. Specifications Border Erase Range Inch models 0 to 2" (in 0.01" increments) Metric models 0 mm to 50 mm (in 1 mm increments) 1 Press the Send key. 2 Press [Advanced Setup] and then [Border Erase]. 3 Press [Border Erase Sheet] or [Border Erase Book] to select the border erase of the book border erase.
Sending Functions Press [Original Orientation] to select the original orientation from either [Top Edge Top] or [Top Edge Left], and press [OK]. Ready to send. Destination Border Erase (0 - 50) Off Press [OK] to display the image. Border Erase Sheet Border Erase Book Individual Border Erase Top 0 Bottom 0 mm Left 0 mm Right 0 mm mm Top Edge Top Original Orientation # Keys Add Shortcut Cancel Status 4 Press [OK]. 5 Specify the destination, and press the Start key to start sending.
Sending Functions Enter Document Name/File Name Add document name as well as Job No. and date to the scanned image. You can specify the default for a document name. 1 Press the Send key. 2 Press [Advanced Setup] and then [File Name Entry]. 3 Press [File Name]. Ready to send. Destination Enter Destination. 1 File Name Entry Add a file name. Additional information such as [Job No.] and [Date and Time] can also be set. File Name Additional Info. doc & [ Date and Time ] Job No.
Sending Functions Enter E-mail Subject and Body When sending E-mail, enter the subject and body of the E-mail. 1 Press the Send key. 2 Press [Advanced Setup] and then [E-mail Subject/Body]. 3 Press [Subject]. Ready to send. Destination Enter Destination. 1 E-mail Subject/Body Subject Press [OK] to display Body the image. Add Shortcut Cancel Status 4 OK 10/5/2006 10:10 Enter the subject, and press [OK]. NOTE: Up to 60 characters are available for the subject. 5 Press [Body].
Sending Functions Finish Notice Informs that the sending is completed by an E-mail. 1 Press the Send key. 2 Press [Advanced Setup] and then [Job Finish Notice] 3 When selecting the destination from Address Book, press [Address Book]. Ready to send. Destination Place original. 1 Job Finish Notice Off Destination Address Book Detail Address Entry Detail Add Shortcut Address Book Cancel Status 4 OK 10/5/2006 10:10 Specify the destination of sending the finish notice, and press [OK].
3 Printer This chapter explains the setting for using printer functions by connecting to the computer using parallel interface or serial interface (optional) of this machine. • • • • ADVANCED OPERATION GUIDE Parallel Interface .......................................................... 3-2 Serial Interface ............................................................. 3-3 Emulation ..................................................................... 3-4 Setting of Other Printers............................
Printer Parallel Interface The parallel interface of this machine supports both bidirectional mode and high speed mode. Normally, use the parallel interface by [Auto] of the default setting. *: Default setting Item Detail Auto* Depending on the computer to connect, the item will be automatically changed. Normally, no change to the setting is required. Normal Communicate by the standard method of Centronics interface.
Printer Serial Interface The serial interface can be mounted as an option. Select each item according to the serial interface of the computer. *: Default setting Item Value Baud Rate 1,200 bps, 2,400 bps, 4,800 bps, 9,600 bps*, 19,200 bps, 38,400 bps, 57,600 bps, 115,200 bps Data Bits 7 bits, 8 bits* Stop Bits 1 bits*, 2 bits Parity Not use*, Odd, Even, Ignore Protocol DTR (positive), &XOn/XOff*, DTR (positive), DTR (negative), XOn/XOff, ETX/ACK 1 Press the System Menu Key.
Printer Emulation Select the emulation for operating this machine by the command for other printers. Selection of emulation The printer emulates Line Printer, IBM Proprinter, DIABLO 630, EPSON LQ- 850, PCL 6, KC-GL, KPDL, and KPDL (Auto). 1 Press the System Menu Key. 2 Press [Printer], [Change] of Emulation and then the key of emulation you want. Printer - Emulation Set emulation options.
Printer 2 Press [Printer], [Change] of Emulation, [Alt Emulation] and then the key of alternative emulation you want. Printer - Emulation Set alternative emulation for KPDL (Kyocera Page Description Language). Line Printer IBM Proprinter DIABLO 630 EPSON LQ-850 KC-GL PCL6 Cancel Status OK 10/5/2006 10:10 3 Press [OK]. 4 Press the Power key, and after confirming that the Power key/indicator and memory indicator have turned off, turn the main power off and on.
Printer Setting of page size and pen When you have selected KC-GL as emulation mode, you can set the page size, eight kinds of pens, and thickness of each pen. *: Default setting Setting item Set value Page Set B0, B1, B2, B3, A0, A1, A2, Special Size* Pen Adjust Pen 1 to Pen 8 1 to 99 dots NOTE: The default setting of thickness of pen is pen 1:1 dot, pen 2:2 dots, pen 3:3 dots...pen 8:8 dots. 1 Press the System Menu Key.
Printer 6 ADVANCED OPERATION GUIDE Press the Power key, and after confirming that the Power key/indicator and memory indicator have turned off, turn the main power off and on.
Printer Setting of Other Printers Regarding the setting of other printers, refer to Printer Settings on page 643.
4 Using Document Box This chapter explains the typical procedure for utilizing Document Box. • • • ADVANCED OPERATION GUIDE What is Document Box?............................................... 4-2 Basic Operation for Document Box .............................. 4-5 Using a Job Box .........................................................
Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Different Types of the Document Box Components Document Box contains four types of component boxes which provide the following functions. Custom Box Custom Box is a component box which you can create within the Document Box and store data for later retrieval.
Using Document Box Quick Copy/Hold after Proof Print Box...page 4-18 Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored. When power is turned off, all stored jobs will be deleted.
Using Document Box Removable Memory Box A USB memory inserted into the USB memory slot of the machine is also recognizable as a Job Box. This allows to print the PDF data stored in the USB memory. You can directly print PDF data in the USB memory without a PC. Saving data into the USB memory is not possible. Fax Box Fax Box stores the fax data received. For details, refer to the Operation Guide supplied with the fax kit.
Using Document Box Basic Operation for Document Box Using Custom Box This section explains how to create a Custom Box, store a document and print it from the Custom Box. NOTE: In the following explanation, it is assumed that User Login is not activated. For details on User Logon privileges, refer to User Privileges on page 4-14. Creating a New Custom Box 1 Press the Document Box key. 2 Press [Custom Box], [Edit Box] and then [Add]. Custom Box No.
Using Document Box 4 Enter the box number by pressing [-]/[+] or number keys. Press [OK]. The box number can be from 0001 to 1000. A Custom Box should have a unique number. If you enter 0000, the smallest number available will be automatically assigned. Set box number. Use [-]/[+] or the number keys to enter a number. Enter 0000 to assign a number automatically. (0001 - 1000) 0001 Cancel OK Status 10/5/2006 10:10 5 To name the Custom Box, press [Change] of Box Name.
Using Document Box 14 This feature Box - Auto File Deletion automatically Delete stored documents after a set period of time. Please set how long to store documents before deleting them. deletes an unnecessary file Off after a period of time Storing Period(1 - 31) On specified. To 30 day(s) activate automatic file deletion, press [On]. Enter a number of days after Cancel OK which the file will be automatically deleted by pressing [-]/[+] or number keys. The period of days should be from 1 to 31.
Using Document Box 2 Select the Custom Box to store the document. Custom Box No. 001 Box Name Owner Use(%) anonymous SALES ---- 0 0 1 / 0 01 Store File Custom Box Job Box Detail Open Removable Memory Status 3 Press [Store File]. Edit Box 10/5/2006 10:10 Custom Box No.
Using Document Box Printing a Document Stored in the Custom Box 1 Select the Custom Box which contains the document to print. Custom Box No. 001 Box Name Owner Use(%) anonymous SALES ---- 0 0 1 / 0 01 Store File Custom Box Job Box Detail Open Removable Memory Status 2 Press [Open]. Edit Box 10/5/2006 10:10 Custom Box No.
Using Document Box 5 Change paper selection, duplex printing, etc., as desired. Ready to print from Box. Press Start to start printing. Printing Image Off Auto Original : A4 Zoom : 100% Paper : A4 Quick Setup Delete after Printed Paper Selection 1-sided >>1-sided Duplex Collate Collate/ Offset Functions Cancel Status 6 10/5/2006 10:10 Press the Start key to start printing. Custom Box List The Custom Box List is a list of the Custom Boxes you can view on the display.
Using Document Box Document List The document list is a list of the documents stored in the Custom Boxes. You can manipulate the list in various ways as below. List Listing the documents by name in alphabetical order. Selecting more than one document at a time. Listing the documents by time of update in ascending/ descending order. Listing the documents by size in ascending/ descending order. Custom Box Switching to a thumbnail display. SALES Name Selecting documents by checking checkboxes.
Using Document Box 3 Select from the box you wish to delete in the list and press [Delete]. You are prompted to confirm the deletion. Document Box/Removable Memory - Custom Box No. 001 Name SALES Owner Use(%) anonymous ---- 0 0 1 / 0 01 Detail/Edit Add Delete Close Status 10/5/2006 10:10 4 To delete the box, press [Yes]. 5 Press [Close]. The display returns to the default document box screen. Viewing/Editing Box Contents 1 Press the Document Box. 2 Press [Edit Box].
Using Document Box Storing Documents A Custom Box can hold up to 1,000 documents. Refer to Storing a Document in the Custom Box on page 4-7 for details. Moving/Joining/Deleting a Document Moving a Document The documents in the Custom Box can be moved to any other box. Refer to Chapter 3 Basic Operation of the Operation Guide for details. Joining Documents The documents in the Custom Box can be joined in one document. Refer to Chapter 3 Basic Operation of the Operation Guide for details.
Using Document Box 4 Select the document you wish to delete by checking the checkbox. The document is marked with a checkmark. Custom Box SALES Name Date Date 001 0404200611301701 04/04/2006 11:30 21 MB 002 0404200611301702 04/04/2006 11:30 30 MB 003 0404200611301703 04/04/2006 11:30 36 MB 0 0 1 / 0 01 Edit Box Print Send Join Move Delete Store File Close Status 10/5/2006 10:10 NOTE: [Delete] is disabled until the document is selected.
Using Document Box Access level Accessibility Administrator User Changing how a box is shared Others Yes No Owner Yes Yes Changing the password to a box Others No No Owner Yes Yes Overwriting the password to a box Others Yes No Owner Yes No Adjusting the box capacity Others Yes No Owner Yes No Changing the period of using a box Others Yes No Owner Yes Yes Restricting the Accessibility to a Box The accessibility to a Custom Box differs depending on the level of privileg
Using Document Box Using a Job Box Private Print/Stored Job Box Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/Stored Job. Refer to the Extended Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver. Printing a Document in Private Print/Stored Job Box 1 Press the Document Box key. 2 Press [Job Box]. 3 Select [Private Print/Stored Job] and press [Open].
Using Document Box Viewing a Document 1 Press the Document Box key. 2 Press [Job Box]. 3 Select [Private Print/Stored Job] and press [Open]. 4 Select the creator of the document and press [Open]. Job Box Private Print/Stored Job User Name Files User 1 5 User 2 2 User 3 1 User 4 1 User 5 001/002 1 Open Close Status 5 To view the document, select the document to view and press [Detail]. 10/5/2006 10:10 Private Print/Stored Job Name Date Size Document 0.
Using Document Box 4 Select the creator of the document and press [Open]. Job Box Private Print/Stored Job User Name Files User 1 5 User 2 2 User 3 1 User 4 1 User 5 001/002 1 Open Close Status 5 To delete the document, select the document and press [Delete]. 10/5/2006 10:10 Private Print/Stored Job Name Date Size Document 0.pdf 2005/10/10 10:10 21 MB Document 1 .pdf 2005/10/10 10:10 30 MB Document 2.pdf 2005/10/10 10:10 36 MB Document 3.
Using Document Box 3 Press [+] or [-] to enter a number between 0 and 50 (documents). Document Box/Removable Memory - Quick Copy Job Retention Set the maximum number of quick copy/proof print jobs to retain. Use [-]/[+] or the number keys to enter a number. *Set this number to 0 to not retain any quick copy/proof print jobs. (0 - 50) 10 job(s) Cancel OK Status 10/5/2006 10:10 NOTE: If you enter 0, Quick Copy/Proof and Hold Print feature is not available. 4 Press [OK].
Using Document Box 6 Specify the number of prints as desired. 7 Press [Start Print] to start printing. Viewing a Document 1 Press the Document Box key. 2 Press [Job Box], [Quick Copy/Proof and Hold], then [Open]. 3 Select the creator of the document and press [Open]. Job Box Quick Copy/Proof and Hold User Name Files User 1 5 User 2 4 User 3 3 User 4 2 User 5 001/002 1 Open Close Status 4 Select the document to view and press [Detail]. The document can be viewed.
Using Document Box 3 Select the creator of the document and press [Open]. Job Box Quick Copy/Proof and Hold User Name Files User 1 5 User 2 4 User 3 3 User 4 2 User 5 001/002 1 Open Close Status 4 Select the document to delete and press [Delete]. 10/5/2006 10:10 Quick Copy/Proof and Hold Name Date Size Document 0.doc 2005/10/10 10:10 21 MB Document 1.doc 2005/10/10 10:10 30 MB Document 2.doc 2005/10/10 10:10 36 MB Document 3.doc 2005/10/10 10:10 21 MB Document 4.
Using Document Box Printing a Document 1 Press the Document Box key. 2 Press [Job Box]. 3 Select [Repeat Copy] box, and press [Open]. 4 Select the document to print and press [Print]. Job Box Repeat Copy Name 2006060600531002 Date 2006/06/06 10:10 Size 21 MB 0 0 1 / 0 01 Detail Print Delete Close Status 10/5/2006 10:10 5 If the document is protected by a password, enter the password using the numeric keys. 6 Press [Start Print] to start printing.
Using Document Box 3 Press [Form for Form Overlay (Copy)] and press [Open]. Job Box Box Name Files User 21 Quick Copy/Proof and Hold 21 Repeat Copy 21 0 0 1 / 0 01 Form for Form Overlay(Copy) 21 Open Custom Box Job Box Removable Memory Status 4 Press [Store File].
Using Document Box 4 Select the form to view and press [Detail]. Job Box Form for Form Overlay(Copy) Name Date Size 2006040410575501 2006/04/04 10:57 21 MB 2006040410585501 2006/04/04 10:58 30 MB 2006040410594501 2006/04/04 10:59 36 MB Print 0 0 1 / 0 01 Detail Store File Delete Close Status 5 10/5/2006 10:10 Press [Close]. Deleting a Form Stored 1 Press the Document Box key. 2 Press [Job Box]. 3 Select [Image Overlay Form (Copy)] and press [Open].
5 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs while processing or waiting to be printed. This chapter also contains how to check the remaining amount of toner and paper and the condition of devices, and cancel the fax communication. • • • • • • • ADVANCED OPERATION GUIDE Checking Job Status..................................................... 5-2 Checking Job History ...................................................
Status / Job Cancel Checking Job Status Check the status of jobs while processing or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four separated screens - Printing Jobs, Sending Jobs, Sending Jobs - Timer waiting, and Storing Jobs. The following job statuses are available.
Status / Job Cancel Printing Jobs Status screen Status Status Type Job No. Log 7 All Accepted Time Type 438 14:44 1 2 Job Name User Name Status doc20060225144435 3 Waiting 4 5 6 001/001 8 Pause All Print Jobs Printing Jobs 9 Cancel 10 11 Priority Override Sending Jobs Detail Storing Jobs Device/ Communication Paper/Supplies Status No. 10/5/2006 Item / Key 10:10 Detail 1 Job No. Acceptance No.
Status / Job Cancel No. Item / Key Detail 8 [Pause all Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs will be resumed. 9 [Cancel] Select the job to be canceled from the list, and press this key. 10 [Priority Override] Select the job to be overridden, and press this key. (Refer to Priority Override the Waiting Jobs on page 5-12) 11 [Detail] Select the job to display detailed information from the list, and press this key.
Status / Job Cancel No. Item / Key Detail 5 User Name When there is neither User Name that executed this job nor Login User Name information, anonymous is displayed. 6 Status Status of job InProcess: The status before starting sending such as during scanning originals Sending Waiting: Sending Waiting Canceling: Canceling the job 7 [T] of Type Can only display specific kinds of jobs. 8 [Cancel] Select the job you want to cancel from the list, and press this key.
Status / Job Cancel No. Display / Key Details 4 Job Name Job name or file name is displayed. 5 User Name When there is neither User Name that executed this job nor Login User Name information, anonymous is displayed. 6 Status Status of job InProcess: The status before starting to save such as during scanning originals Storing: Storing Data Canceling: Canceling the job 7 [T] of Type Can only display specific kinds of jobs.
Status / Job Cancel NOTE: To check the information of the next/previous page, press [T] or [S]. In Sending Jobs, press [Detail] of Destination to check the destination. When two or more destinations are selected, Status/Destination is displayed. Pressing [Detail] in this step displays the selected destinations as a list. Press [T] or [S] to select the destination and then press [Detail]. The information on the selected destination is displayed for confirmation.
Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by Command Center or KM-NET VIEWER from the computer. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available.
Status / Job Cancel Checking the Detailed Information of Histories Check the detailed information of each history. Display of the detailed information of Job Finish history 1 Press the Status/Job Cancel key. 2 Press [Printing Jobs], [Sending Jobs] or [Storing Jobs] and then [Log]. 3 Select the job to check details from the list, and press [Detail]. Detailed information of the selected job is displayed. Status Status Type Job No.
Status / Job Cancel Pause and Resumption of Job Pause /resume all printing jobs in printing/waiting. 1 Press the Status/Job Cancel key. 2 Press [Pause All Print Jobs] on the Printing Jobs Status screen. Printing is paused. Status Status Type Job No.
Status / Job Cancel Canceling of Job Cancel the job in printing/waiting. NOTE: You cannot cancel the printing job of received fax. 1 Press the Status/Job Cancel key. 2 Press [Printing Jobs], [Sending Jobs], or [Storing Jobs]. 3 Select the job to be canceled, and press [Cancel]. Status Status Type Job No.
Status / Job Cancel Priority Override the Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. NOTE: The current job that is selected as Priority Override cannot be suspended. After the current Priority Override job is completed, the next Priority Override job is printed. 1 Press the Status/Job Cancel key. 2 Select the job to give a priority, and press [Priority Override]. Status Status Type Job No.
Status / Job Cancel Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staple on the touch panel. 1 Press the Status/Job Cancel key. 2 Press [Paper/ Supplies] to check the remaining amount of toner, paper, and staple.
Status / Job Cancel Device/Communication Check the status or configure the devices/lines installed or connected to this machine. Displaying Device/Communication Screen 1 Press the Status/Job Cancel key. 2 Press [Device/Communication] The screen to check the status or configure the devices is displayed. Check of Device Status Detail Scanner Ready. Hard Disk Error has occurred. Printer Ready. FAX Backup Memory Removable Memory Memory Card Not connected. Safely removable. Format Not connected.
Status / Job Cancel Configuring the Devices Detail Scanner Ready. Hard Disk Error has occurred. Printer Ready. FAX Backup Memory Removable Memory Memory Card Not connected. Safely removable. Format Not connected. Display Error Remove Format Printing list FAX Line 1 Communicating… Line Off Manual RX FAX Log Printing Jobs Log Sending Jobs Storing Jobs Executing TX job .
Status / Job Cancel 2 Press [Device/ Communication] and then [Remove]. Detail Scanner Ready. Hard Disk Error has occurred. Printer Ready. FAX Backup Memory Removable Memory Memory Card Not connected. Safely removable. Format Not connected. Display Error Remove Format Printing list FAX Line 1 Communicating… Line Off Manual RX FAX Log Printing Jobs Log 3 Sending Jobs Storing Jobs Device/ Communication Executing TX job .
Status / Job Cancel 2 Press [Device/ Communication] and then [Printing list]. Detail Scanner Ready. Hard Disk Error has occurred. Printer Ready. FAX Backup Memory Removable Memory Memory Card Not connected. Safely removable. Format Not connected. Remove Display Error Format Printing list FAX Line 1 Communicating… Line Off Manual RX FAX Log Printing Jobs Log 3 Sending Jobs Executing TX job .
Status / Job Cancel 5-18 ADVANCED OPERATION GUIDE
6 System Menu This chapter explains how to configure various settings of the machine using the menus on the operation panel. • • • • • • • • • • • • • ADVANCED OPERATION GUIDE Common Settings......................................................... 6-2 Copy Settings ............................................................. 6-35 Sending Settings ........................................................ 6-40 Document Box/Removable Memory Settings............. 6-41 Printer Settings........................
System Menu Common Settings Common settings include; • Switching the Language for Display [Language] …6-2 • Default Screen …6-3 • Buzzer …6-3 • Keyboard …6-4 • Original/Paper Setup …6-5 • Switching Measurement …6-16 • Error Handling …6-17 • Output Tray …6-19 • Function Defaults …6-20 NOTE: If user login administration is valid, only administrators can change common settings. Switching the Language for Display [Language] Select the language displayed on the touch panel.
System Menu Default Screen Select the screen appearing right after start-up (default screen). The options are as follows. Item Description Copy The Copy screen (the screen shown when the Copy key is pressed) appears. Send The Send screen (the screen shown when the Send key is pressed) appears. Status The Status/Job Cancel screen (the screen shown when the Status/Job Cancel key is pressed) appears. Document Box The Document Box screen (the screen shown when the Document Box key is pressed) appears.
System Menu Item Value Description Key Confirmation Off, On Announce that the control panel and touch panel keys are pressed with a beep. Job Finish Off, On Announce that a print job is normally completed with a sound. Ready Off, On Announce the warm-up is completed with a sound. Warning Off, On Announce errors with a sound. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Sound and then [Next] of Buzzer.
System Menu 1 Press the System Menu key. 2 Press [Common Settings] and then [Change] of Keyboard. 3 Select the keyboard layout you want to use. Common Settings - Keyboard Set the layout of the keyboard. QWERTY QWERTZ AZERTY Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. Original/Paper Setup Add type and size of original and paper. Custom Original Size Setup Set up frequently-used custom original sizes at maximum. The custom size options are displayed on the screen to select original size.
System Menu 4 Press [On], and then press [+]/[–] or numeric keys to enter X (horizontal) and Y (vertical) dimensions. Common Settings - Custom 1 Register a custom original size. X(50 - 432) Off 420 mm On # Keys Y(50 - 297) 297 mm # Keys Cancel Status 5 Paper is present in Document Processor. OK 10/5/2006 10:10 Press [OK]. Adding a Custom Size and Type for Paper to Print Set up four frequently-used custom paper sizes at maximum.
System Menu 4 Press [On], and then press [+]/[–] or numeric keys to enter X (horizontal) and Y (vertical) dimensions. Common Settings - Custom 1 Register a custom paper size and type. Off X(148 - 432) 420 mm On # Keys Plain Y(98 - 297) 297 mm Media Type # Keys Cancel Status OK 10/5/2006 10:10 5 Press [Media Type] to select the type of paper and press [OK] if necessary. 6 Press [OK].
System Menu 3 To detect paper size automatically, press [Auto] and select Metric or Inch for Paper Size. To select paper size, press [Standard Sizes 1] or [Standard Sizes 2] for Paper Size. Common Settings - Custom 1 Set cassette paper size. Auto A3 A4 A4 A5 Standard Sizes 1 B4 B5 B5 Folio Standard Sizes 2 Cancel Status 6-8 OK 10/5/2006 10:10 4 Press [OK]. 5 Press [Change] of Media Type to select type of paper and press [OK].
System Menu Paper Size and Media Type Setup for Multi Purpose Tray Select size and type of paper for Multi Purpose Tray. Set up frequentlyused size and type of paper before use. Item Paper Size Auto Automatically detect paper size. Select Metric or Inch for paper size. Standard Sizes 1 Available options are as follows: Inch models: Ledger, Legal, Letter, Letter-R, Statement-R, 8.5×13.
System Menu 3 To detect paper size automatically, press [Auto] and select Metric or Inch for Paper Size. To select paper size, press [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] for Paper Size. Common Settings - Multi Purpose Tray Setting Set the multi-purpose tray paper size.
System Menu Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Extra Heavy Preprint z z z z × × × × Bond z z z z × × × × Color z z z z × × × × Prepunched z z z z × × × × Letterhead z z z z × × × × High Quality z z z z × × × × Custom 1-8 z z z z × × × × Paper Weight Paper availability for Multi Purpose Tray z: Available ×: Not available Paper Weight Weight (g/m2), Paper type Light 64g/m2 or less Normal 1 Normal 2 Normal 3 Hea
System Menu For Custom 1-8, settings for duplex printing and paper type name can be changed. Item Duplex Description Prohibit Duplex printing not allowed. Permit Duplex printing allowed. Name Change names for Custom 1-8. Names should be not more than 15 characters. Selecting paper type at Multi Purpose Tray, the name after change will be displayed. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original/Paper Setup and then [Next] of Media Type Setting.
System Menu 7 To change the name for Custom 1(-8), press [Change] of Name to enter the name and press [OK]. NOTE: Refer to the Appendix of the Operation Guide for entering characters. Default Paper Source Select the default paper source from Cassette 1-4 and Multi Purpose Tray. NOTE: [Cassette 3] and [Cassette 4] are displayed when the optional paper feeders or optional 3000 sheet paper feeder installed. 1 Press the System Menu key.
System Menu 3 Select [A6] or [Hagaki] of A6/Hagaki. Select [Off] to disable automatic detection or [On] to enable automatic detection of Folio and 11×15" respectively. Common Settings - Original Auto Detect Setup Automatically detect originals of special or non-standard size. A6/Hagaki A6 Hagaki Folio Off On 11x15" Off On Cancel OK Status 4 10/5/2006 10:10 Press [OK].
System Menu 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original/Paper Setup and then [Change] of Paper Source for Cover. 3 Select the paper source to load cover paper. Common Settings - Paper Source for Cover Select cassette for cover paper. Cassette 1 Cassette 2 Cassette 3 Cassette 4 Multi Purpose Tray Cancel Status 4 OK 10/5/2006 10:10 Press [OK].
System Menu If you select [Adjust Print Direction], load paper according to the steps below. Example: copying on Letterhead Original Paper Finished Cassette Multi Purpose tray Original Paper Finished Cassette Multi Purpose tray NOTE: When loading cover paper in a cassette or Multi Purpose tray, load the face, on which printing is supposed to be done, upward. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original/Paper Setup and then [Change] of Special Paper Action.
System Menu 3 Select [mm] for metric or [Inch] for inch. Common Settings - Measurement Select the units of measurement for length. mm inch Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. Error Handling Select whether cancelling or continuing the job when error has occurred. The possible errors and what to do for the errors are as follows. Duplexing Paper Error Select what to do when duplex printing is not possible for the selected paper size and type.
System Menu No Staple Error Select what to do when staples run out during printing. Item Description Not Stapling Printing continues without stapling. Error Display Error message to cancel printing is displayed. NOTE: The messages are displayed when the optional paper feeders, built-in finisher or optional 3000 sheet finisher is installed. Stapling Limit Error Select what to do when staple capacity is exceeded during printing. Item Description No Stapling Printing continues without stapling.
System Menu 3 Press [Change] at the error you wish to change what to do about it. Common Settings - Error Handling Duplexing Paper Error: Display Error Change Staple Paper Error: Not Stapling No Staple Error: Not Stapling Change Stapling Limit Error: Not Stapling Punch Waste Full Error: Not Punching Change Change Change End End 4 10/5/2006 10:10 Select what to do about errors and press [OK].
System Menu 4 Select Output Tray. For [Finisher Tray], [Tray B], [Tray C] or [Tray 1-7], select [Face Up] (print surface up) or [Face Down] (print surface down) for paper orientation at output. Common Settings - Copy/Custom Box Select output tray for copy jobs. Top Tray Tray A Tray B Tray C Job Separator Tray Tray 1 Tray 2 Tray 3 Face Up Tray 4 Tray 5 Tray 6 Tray 7 Face Down Output Face Cancel Status 5 OK 10/5/2006 10:10 Press [OK].
System Menu 4 Press [OK]. Continuous Scan Set the continuous scan defaults. Item Description Off Continuous scan not performed On Continuous scan performed Refer to page 1-10 for Original Orientation. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Function Defaults and then [Change] of Continuous Scan. 3 Select [Off] or [On] for the default. Common Settings - Continuous Scan Select the default Continuous Scan setting.
System Menu 3 Select the default for [Text+Photo], [Text] or [Photo]. Common Settings - Original Image Set the default original document type. Text+Photo Text Photo Cancel OK Status 4 10/5/2006 10:10 Press [OK]. Resolution Select the default scanning resolution. The options are 600×600 dpi, 400×400 dpi Ultra Fine, 300×300 dpi, 200×400 dpi Super Fine, 200×200 dpi Fine, 200×100 dpi Normal. 1 Press the System Menu key.
System Menu Color mode Description Monochrome Scan document in black and white. File size gets smaller than Full Color or Grayscale. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Function Defaults and then [Change] of Color Selection. 3 Select the default color setting. Common Settings - Color Selection Select default color. Full Color Grayscale Monochrome Cancel Status 4 OK 10/5/2006 10:10 Press [OK].
System Menu 3 Select the default file format. Common Settings - File Format Set default file type. TIFF JPEG PDF High Comp. PDF Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. File Separation Select the default file separation setting. File Format Description Off No file separation performed (all the pages are compiled in one file). Each Page Each scanned page is created into a separate file. NOTE: Refer to page 2-18 for file separation. 1 Press the System Menu key.
System Menu Density Set the default density. Item Description Manual Set to 0 (Normal) in the Manual density. Auto Set to Auto density. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Function Defaults and then [Change] of Density. 3 Select the default density. Common Settings - Density Select the default Density. Manual (Normal 0) Auto Cancel Status 4 OK 10/5/2006 10:10 Press [OK].
System Menu 3 Select the default zoom setting. Common Settings - Zoom Select the default Zoom level. 100% Auto Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. NOTE: Refer to page 1-52 and page 2-30 for name entry. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Function Defaults, [T] and then [Change] of File Name Entry.
System Menu E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. NOTE: Refer to Chapter 2 of the Operation Guide for sending E-mail. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Function Defaults, [T], and then [Change] of E-mail Subject/Body. 3 Press [Subject] to enter the E-mail subject in not more than 60 characters. Common Settings - E-mail Subject/Body Set the default subject and body.
System Menu 2 Press [Common Settings], [Next] of Function Defaults, [T] and then [Change] of Border Erase Default. 3 Press [+] or [–] for the Border and Gutter width to erase. Common Settings - Border Erase Default Select the default margin width. Use [+]/[-] or the number keys to enter a number. Border(0 - 50) Gutter(0 - 50) 5 5 mm # Keys mm # Keys Cancel Status 4 OK Paper is present in Document Processor. 10/5/2006 10:10 Press [OK]. Margin Default Set the default margin.
System Menu Collate/Offset Set the defaults for Collate/Offset. Item Collate Offset Description Off Collate not performed. On Collate performed. Off Offset not performed. Each Set (Each Page) Offset performed. (If [Off]) is selected of Collate, it is performed [Each Page].) NOTE: Refer to page 1-12 for Collate/Offset. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Function Defaults, [T] and then [Change] of Collate/Offset.
System Menu 2 Press [Common Settings], [Next] of Function Defaults, [T] and then [Change] of Auto Image Rotation. 3 Select the default for [Off] or [On]. Common Settings - Auto Image Rotation Select the default Auto Image Rotation setting. Off On Cancel OK Status 4 10/5/2006 10:10 Press [OK]. Form Overlay (Copy) Select the default form and form density from Form Box for form overlay for copy jobs. NOTE: Refer to page 1-36 for Form Overlay (Copy). 1 Press the System Menu key.
System Menu 7 Press [OK]. Form Overlay (Box) Select the default form and form density from Custom Box for form overlay for box print jobs. NOTE: Refer to page 4-22 for Form Overlay (Box). 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Function Defaults, [T] and [Change] at Form Overlay (Box). 3 Press [Select Stored From]. 4 Press [+] or [–] to enter the form density. 5 Press [Select Form]. 6 Select the Box where the Form is stored and press [Open].
System Menu EcoPrint Select the EcoPrint default. Item Description Off No EcoPrint performed. On EcoPrint performed. NOTE: Refer to page 1-44 for EcoPrint. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Function Defaults, [T] and then [Change] of EcoPrint. 3 Select [Off] or [On] for the default. Common Settings - EcoPrint Select the default EcoPrint setting. Off On Cancel Status 4 OK 10/5/2006 10:10 Press [OK].
System Menu 3 Select the default image quality from [1 Low Quality (High Comp.) to [5 High Quality (Low Comp.)]. Common Settings - PDF/TIFF/JPEG Image Set the default PDF/TIFF/JPEG quality level. Higher quality will make the stored files larger. Low Quality 1 High Quality 2 3 4 5 Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. High Comp. PDF Image Select the default High Comp.
System Menu 4 Press [OK]. Repeat Copying Select the Repeat Copy default. The options are as follows. Item Description Off No Repeat Copy is performed. On Repeat Copy is performed. NOTE: This setting is not displayed when the optional Security Kit is installed or the Repeat Copy job is set to 0. Refer to page 1-55 for Repeat Copy. 1 Press the System Menu key. 2 Press [Common Settings] and [Next] of Function Defaults. Press [T] twice and [Change] of Repeat Copy.
System Menu Copy Settings The following settings are available for copying functions. • Border Erase to Back Page …6-35 • Paper Selection …6-36 • Auto Paper Selection …6-36 • Auto % Priority …6-37 • Preset Limit …6-37 • Quick Setup Registration …6-38 NOTE: If user login administration is valid, only administrators can change copy settings. Border Erase to Back Page Select the Border Erase Method for Back of Page.
System Menu Paper Selection Set the default paper selection. Item Description Auto Automatically select the cassette containing paper in the same size as originals. Default Paper Source Select paper source set by Default Paper Source (refer to page 6-13). 1 Press the System Menu key. 2 Press [Copy] and [Change] of Paper Selection. 3 Press [Auto] or [Default Paper Source]. Copy - Paper Selection Set the default paper selection.
System Menu 3 Press [Most Suitable Size] or [Same as Original Size]. Copy - Auto Paper Selection Set the automatic paper selection method. [Most Suitable Size]: Selects paper based on the current zoom and the size of the original. [Same as Original Size]: Selects paper that matches the size of the original. Most Suitable Size Same as Original Size Cancel Status 4 OK 10/5/2006 10:10 Press [OK].
System Menu 2 Press [Copy] and [Change] of Preset Limit. 3 Press [+] or [–] or use the numeric keys to enter the number of copies that you want to restrict. Copy - Preset Limit Restrict the number of copies that can be made. Use [-]/[+] or the number keys to enter a number. (1 - 999) 1 copy(s) Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. Quick Setup Registration Select the copying functions to be registered for Quick Setup.
System Menu 3 Press [Change] of the function to be registered in Quick Setup. Copy - Quick Setup Registration Paper Selection: Key 1 Change Zoom: Key 2 Change Staple/Punch: Key 3 Change Density: Key 4 Change Duplex: Key 5 Change Combine: Key 6 Change Collate/Offset: Off Change Original Image: Off Change Original Size: Off Change End Status 10/5/2006 10:10 4 Select a key (1-6) allocated on the Quick Setup Registration screen. Press [Off] to delete a key from the Quick Setup.
System Menu Sending Settings Select the sending functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary. Six items in the following options are available.
System Menu Document Box/Removable Memory Settings The following settings are available for Document Box and removable USB memory. • Registering / Editing Box …6-41 • Job Box …6-41 • Quick Setup Registration …6-41 Registering / Editing Box Creates a new box, corrects a box, or checks details of a box in the custom box, or deletes a box from the custom box. For details, refer to Using Custom Box on page 4-5. Job Box The following two operations can be done.
System Menu Sending from Box Quick Setup • File Format • Delete after Transmitted 1 Press the System Menu key. 2 Press [Document Box/Removable Memory] and [Next] of Quick Setup Registration. 3 Press [Next] of Store File, Send, or Print. 4 Press [Change] of the function to be registered in Quick Setup.
System Menu Printer Settings Printing from computers, settings are generally made on the application software screen. The following settings are available for configuring the defaults to customize the machines.
System Menu 4 Press [OK]. EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies because printing is faded. 1 Press the System Menu key. 2 Press [Printer] and [Change] of EcoPrint. 3 Press [Off] or [On]. Printer - EcoPrint Select the default EcoPrint setting. Off On Cancel Status 4 OK 10/5/2006 10:10 Press [OK].
System Menu Override A4/Letter Select whether treating A4 size and Letter, which are similar in size, as the same size when printing. Item Description On A4 and Letter are regarded as the same in size. Off A4 and Letter are not regarded as the same in size. 1 Press the System Menu key. 2 Press [Printer] and [Change] of Override A4/Letter. 3 Press [Off] or [On]. Printer - Override A4/Letter Treat A4 and Letter as the same size when printing.
System Menu 2 Press [Printer] and [Change] of Duplex. 3 Press [1-sided], [2sided Bind ShortEdge], or [2sided Bind LongEdge]. Printer - Duplex Set the default duplex mode. 2-sided Bind LongEdge 1-sided 2-sided Bind ShortEdge Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. Copies Set the default number of copies, from 1 to 999. 1 Press the System Menu key. 2 Press [Printer] and [Change] of Copies. 3 Press [+]/[–] or the numeric keys to set the default number of copies.
System Menu Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer 1 Press the System Menu key. 2 Press [Printer] and [Change] of Orientation. 3 Press [Portrait] or [Landscape]. Printer - Orientation Select the default printer orientation. Portrait Landscape Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. Wide A4 Increase the number of characters per line for A4 paper. 1 Press the System Menu key. 2 Press [Printer] and [Change] of Wide A4.
System Menu 3 Press [Off] or [On]. Printer - Wide A4 Enlarge the print area for A4 paper. On Off Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. Form Feed Timeout Receiving print data from the computer, the machine may sometimes have to wait if there is no information identifying the last page has no data any more to be printed. When the preset timeout passes, the machine automatically prints paper. The options are between 5 and 495 seconds. 1 Press the System Menu key.
System Menu 1 Press the System Menu key. 2 Press [Printer], [T] and [Change] of LF Action. 3 Press [LF Only], [LF and CR] or [Ignore LF]. Printer - LF Action Set the line feed action. LF Only LF and CR Ignore LF Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. CR Action Set the character return action when the machine receives the character return code (character code 0DH). Item Description CR Only Only character return performed. LF and CR Character return and line feed performed.
System Menu Network Setup The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP, IPX/SPX, NetBEUI, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. TCP/IP Setup (by Entering IP Addresses) Set up TCP/IP to connect to the Windows network. Set the IP addresses, subnet masks, and gateway addresses. NOTE: Prior to the IP address entries, obtain permission from the network administrator.
System Menu 8 Check if all the address entries are correct and press [OK]. 9 Press the Power key and confirm that the Power key/indicator and the memory indicator are off. After that, turn the main power switch off and on. TCP/IP Setup (Equipped with DHCP Server) Set up TCP/IP when the network is equipped with the DHCP server. The machine works as the DHCP client. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Change] of TCP/IP.
System Menu 3 Press [On]. System - NetWare Use NetWare. Frame Type Off Ether-II Auto On 802.2 802.3 IP Address SNAP Cancel Status OK 10/5/2006 10:10 4 Select the frame type you want to choose. 5 Press [OK]. 6 Press the Power key and confirm that the Power key/indicator and the memory indicator are off. After that, turn the main power switch off and on. AppleTalk Setup Select the Apple Talk network connection. 1 Press the System Menu key.
System Menu Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Printing Reports Options for the reports to be printed are as follows. Status Page Check the information including current settings, available memory space, and optional equipment installed.
System Menu Font List Check the font samples installed in the machine.
System Menu Network Status Page Check the information including network interface firmware version, network address and protocol.
System Menu Service Status Page More detailed information is available than on the status page. Service personnel usually print the service status pages for maintenance purpose. 1 Press the System Menu key. 2 Press [Report] and [Print] of Report Print. 3 Press [Print] for the report you want to print. Printing starts.
System Menu 3 Press [Off], [On], or [Error Only]. Report - Send Result Report Print a report of transmission results. Off On Error Only Cancel Status 4 ADVANCED OPERATION GUIDE OK 10/5/2006 10:10 Press [OK].
System Menu Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Density Adjustment …6-58 • Print Density …6-58 • Send/Box Density Adjust …6-59 • Drum Refresh …6-60 • Correcting Fine Black Line …6-60 • Charger Auto Cleaning …6-61 • Display Brightness …6-62 • Silent Mode …6-62 • System Initialization …6-63 NOTE: If user login administration is valid, only administrators can change adjustment/maintenance. Copy Density Adjustment Adjust copy density.
System Menu 1 Press the System Menu key. 2 Press [T], [Adjustment/Maintenance] and [Change] of Print Density. 3 Press [1] - [5] (Lighter-Darker) to adjust density. Adjustment/Maintenance - Print Density Adjust density for all printing jobs, including copies. Lighter 1 Darker 2 3 4 5 Cancel OK Status 4 10/5/2006 10:10 Press [OK]. Send/Box Density Adjust Adjust scan density when sending or storing the data in Document Box.
System Menu Drum Refresh Execute drum refresh when print is blurred. NOTE: Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is done. 1 Place A4-R on the Multi Purpose tray. 2 Press the System Menu key. 3 Press [T], [Adjustment/Maintenance] and then [Execute] of Drum Refresh. 4 Press [Yes]. Drum Refresh starts and ends in about 6 minutes. Adjustment/Maintenance Copy Density Adjustment: Change Send/Box Density Adjust.
System Menu Item Description Off No correction performed. On (High) Correction performed. Select this item if black streak remains after using Use (Low). The reproduction of the image becomes lower when using Use (Low). On (Low) Correction performed. The reproduction of the image becomes lower when using Not Use. NOTE: Using Correcting Fine Black Line can impair reproduction of fine characters. It is recommended to keep the default ([Off]). 1 Press the System Menu key.
System Menu 3 Press [Yes]. Automatic cleaning of the main charger starts and ends in about 45 seconds. System Change Network: Change Parallel: Serial: Execute The charger will be cleaned. Are you sure? No Yes Close Status 4 10/5/2006 10:10 Once the cleaning ends, return to the Adjustment/Maintenance screen. Display Brightness Set the brightness of the touch panel. 1 Press the System Menu key. 2 Press [T], [Adjustment/Maintenance] and [Change] of Display Brightness.
System Menu 3 Press [Off] or [On]. Adjustment/Maintenance - Silent Mode Make after-printing process run more quietly. *This may increase the time need to prepare for the next job. Off On Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. System Initialization Initialize the hard disk mounted on the machine to return to the default mode. Refer to System Initialization on page 6-78 about the initialization procedures.
System Menu Date/Timer Date/Timer settings include: • Date/Time …6-64 • Time Zone …6-64 • Date Format …6-65 • Auto Panel Reset …6-65 • Auto Sleep …6-66 • Auto Error Clear …6-68 NOTE: If user login administration is valid, only administrators can change Date/Timer settings. Date/Time Set the date and time for the location where you use the machine. If you perform Send as E-mail, the date and time set here will be displayed on the header.
System Menu 1 Press the System Menu key. 2 Press [T], [Date/Timer] and then [Change] of Time Zone. 3 Select the location and press [OK]. Date/Timer - Time Zone Set time zone. Please select the location nearest you. Time Zone -12:00 Eniwetok -11:00 Midway Is -10:00 Hawaii 1/13 -09:00 Alaska -08:00 Pfic Time -07:00 Arizona Cancel Status OK 10/5/2006 10:10 NOTE: Press [S] or [T] to select the location. Date Format Select the display format of year, month, and date. 1 Press the System Menu key.
System Menu 1 Press the System Menu key. 2 Press [T], [Date/Timer] and then [Change] of Auto Panel Reset. 3 Press [Off] or [On]. Date/Timer - Auto Panel Reset Automatically reset settings and return to default screen. Off On Cancel Status 4 OK 10/5/2006 10:10 Press [OK]. Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Options are between 5 and 495 seconds (every five seconds).
System Menu Auto Sleep ON/OFF Select whether to use Auto Sleep or not. NOTE: Time remaining before Auto Sleep can be modified as necessary. Refer to Sleep Timer below about the procedures. 1 Press the System Menu key. 2 Press [T], [Date/Timer] and then [Change] of Auto Sleep. 3 Press [Off] or [On]. Date/Timer - Auto Sleep Automatically enter Sleep Mode. Off On Cancel Status 4 OK 10/5/2006 10:10 Press [OK].
System Menu 4 Press [OK]. Auto Error Clear If an error occurs during printing, the print job stops to wait for the next step to be taken by the user. In the Auto Error Clear mode, automatically clear the error after a set amount of time elapses. The following errors are automatically cleared. Print overrun Memory is full Auto Error Clear ON/OFF Select whether to use Auto Error Clear or not. 1 Press the System Menu key. 2 Press [T], [Date/Timer] and then [Change] of Auto Error Clear.
System Menu 3 Press [+] or [–] to enter the time until printing restarts. Date/Timer - Error Clear Timer Set the amount of time to wait before automatically clearing errors. Use [-]/[+] to enter a number. (0 - 495) sec. Cancel Status 4 ADVANCED OPERATION GUIDE OK 10/5/2006 10:10 Press [OK].
System Menu Editing Destination (Address Book/Adding One-Touch Keys) Save frequently used destinations to Address Book or One-touch Keys and the saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding a Destination Add a new destination to the Address Book. There are two adding methods for individuals and groups. When adding a group, enter the group name and select group members from the Address Book.
System Menu 7 Enter the destination name (up to 32 characters) displayed on the Address Book and press [OK]. NOTE: Refer to the Appendix of the Operation Guide for entering characters. 8 Press [Address]. 9 Press [S] or [T] to select transmission method from E-mail, Folder (FTP), FAX or Folder (SMB). 10 Press [Change Dest.]. E-mail Address 1 Press [E-mail Address] to enter the Email address and press [OK]. E-mail Address Add a new E-mail destination.
System Menu The Folder (FTP) Address 1 Press [Host Name], [Path], [Login User Name], and [Login Password] to enter relevant information respectively and press [OK]. Item Description Host Name Enter the FTP server name in not more than 62 characters. If the port number is other than 21, enter the port number into the server name column. Path Enter the path of the folder to which you want to upload the data in not more than 126 characters.
System Menu The Folder (SMB) Address 1 Press [Host Name], [Path], [Login User Name], and [Login Password] to enter relevant information respectively and press [OK]. Item Description Host Name Enter the computer name in not more than 62 characters.If the port number is other than 139, enter the port number into the host name column. Path Enter the path of the folder to which you want to send the data in not more than 126 characters.
System Menu Adding a Group Compile two or more individuals into a group. Designations in the group can be added at the same time. When adding a group, 500 groups can be added at maximum in the Address Book. NOTE: Add the individuals, which are supposed to be included in a group, before adding the group in the Address Book. Up to 100 destinations for the e-mail, 500 destinations for the FAX, and the total of 10 destinations for the FTP and SMB can be registered per a group. 1 Press the System Menu key.
System Menu 10 Select a destination (individual) to add to the group. Edit Destination - Add Name Sort Dest No. Type Name Detail CCC 0003 ABC@DEF.com Search(Name) Search(No.) 0001 / 0001 Detail DEF ABC GHI E-mail JKL MNO PQRS TUV Folder WXYZ 0-9 FAX OK Cancel Status 10/5/2006 10:10 NOTE: Destinations can be sorted or searched by destination name or address number. Refer to Chapter 3 of the Operation Guide for Address List. 11 Press [OK].
System Menu Editing an Individual Destination Change Address Number, Name and destination type and address. Refer to Adding an individual on page 6-70 for the details. Editing a Group 1 Change Address Number and Name. Refer to Adding a Group on page 6-74 for the details. 2 Press [Group Member]. 3 To delete any destination from the group, select the destination and press [Delete]. Press [Yes] on the screen to confirm the deletion.
System Menu Editing One-touch Key Edit/delete the destinations you added to One-touch Key. 1 Press the System Menu key. 2 Press [Edit Destination] and then [Register/Edit] of One-touch Key. 3 Select a One-touch Key number (001 to 100) for the destination. Pressing [No.] enables direct entry of a One-touch Key number. Changing the Registered Information 1 Press [Register/Edit]. 2 Select a new destination (individual or group).
System Menu System Initialization Initialize the hard disk mounted on the machine to return to the default mode. CAUTION: System initialization will erase Custom Document Boxes, data stored in Document Box, addresses in the Address Book, user property, account information, and settings. NOTE: This item will not be displayed if the optional Security Kit is installed. Refer to Security on page 8-1 about the functions added when the Security Kit is installed and related procedures.
System Menu Restarting the System Restart the CPU without turning the main power switch off. It works to deal with the machine's unstable operation. (Same as the computer restart.) 1 Press the System Menu key. 2 Press [System] and [Execute] of Restart. 3 Press [Yes] to restart the machine.
System Menu Accessibility (Enlarging Touch Panel Display) Touch panel characters and key displays can be enlarged. Use the numeric keys to select items and proceed to the next screen. NOTE: Accessibility can be used only with Copying and Sending registered on the Quick Setup screen. Press the Accessibility Display key when in the Copy or Send (i.e. the Copy or Send key indicator is On). Enlarged keys or characters appear on the touch panel.
7 Management This chapter explains the following operations. • • • ADVANCED OPERATION GUIDE User Login Administration ............................................ 7-2 Job Accounting........................................................... 7-10 Security Kit Operations...............................................
Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to log in. Access privileges are in two types - User and Administrator. Certain items in System Menu can be modified only by administrators. First User Login Administration Follow these steps for the first user login administration. Enable user login administration. (page 7-2) T Add a user.(page 7-4) T Log out.
Management 4 Press [Next] of User Login Setting and then [Change] of User Login. 5 Select [Local Authentic.] or [Network Authentic.]. Select [Off] to disable user login administration. User Login/Job Accounting - User Login User login administration. Please select authentication method. FTP Off Host Name Local Authentic. Domain Name Network Authentic. If you select NTLM (WinNT) [Network NTLM Kerberos (WinNT) (Win2000/2003) Authentic.
Management 2 Enter the login user name and press [OK]. NOTE: Refer to the Appendix of the Operation Guide for details on entering characters. 3 Press [Login Password]. 4 Enter the password and press [OK]. 5 Check the login user name and password are correct, and press [Login]. Logout To log out the machine, press the Logout key to return to the login user name/password entry screen.
Management Item Description Access Level* Select User or Administrator for user access privileges. Account Name Add an account where the user belongs. The user, who registered his/her account name, can log in without entering the account ID. Refer to Job Accounting on page 7-10. E-mail Address The user can register his/her E-mail address. The registered address will be automatically selected for subsequent operations that need any E-mail function.
Management 7 Enter the user name and press [OK]. NOTE: Refer to the Appendix of the Operation Guide for details on entering characters. 8 Enter the login user name and E-mail address following steps 3 and 4 above. 9 Press [Change] of Password and then [Password]. 10 Enter the password and press [OK]. 11 Press [Confirm Password]. 12 Enter the same password to confirm and press [OK]. 13 Press [Change] of Access Level. 14 Select the user access privilege and press [OK].
Management If any user with administrator rights logs in User property can be changed and users can be deleted. The items, which can be added, are all able to be changed. 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. 3 If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 5050 respectively.
Management If any user without administrator rights logs in These users can partially change their own user property including user name, password, and E-mail address. Although login user name, access level, or account name cannot be changed, the users can check the present status. 1 Press the System Menu key. 2 Press [Change] of User Property. 3 Refer to steps 3 to 13 of Adding a User to change user property. Press [Detail] of login User Name or Account Name to check the present status.
Management 5 Press [Reject] or [Permit]. User Login/Job Accounting - Unknown ID Job Select what to do with jobs from unknown user names or account IDs. Reject Permit Cancel Status 6 ADVANCED OPERATION GUIDE OK 10/5/2006 10:10 Press [OK].
Management Job Accounting Job accounting Manages the copy/print count incurred by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 1,000 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. • Integrated management of printing and scanning statistics through the use of an identical account ID.
Management 5 Press [On]. To disable job accounting, press [Off]. User Login/Job Accounting - Job Accounting Access the job accounting function. On Off Cancel Status OK 10/5/2006 10:10 6 Press [OK]. 7 When the display returns to the System Menu default screen, logout is automatically executed and the screen to enter the Account ID appears. To continue the operation, enter the Account ID. Login/Logout If job accounting is enabled, the account ID is required to use the machine.
Management Logout When the operations are complete, press the Logout key to return to the account ID entry screen. Adding an Account This section explains how to add a new account. The following entries are required. Item 7-12 Description Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This Prohibits printing/scanning or restricts the number of sheets to load.
Management 5 Press [Change] of Account Name. Account Account Name: Change User01 Account ID: Change 0123 Print Restriction Copier: Change Off Scan Restriction Others: Print Restriction Printer: Change Off FAX TX Restriction: Change Off Cancel Status 6 Change Off Register 10/5/2006 10:10 Enter the account name and press [OK]. NOTE: Refer to Appendix of the Operation Guide for details on entering characters. 7 Follow steps 3 and 4 above to enter the Account ID.
Management Changing account information 1 Press [Detail]. 2 Refer to steps 3 to 13 of Adding an Account and steps 2 to 5 of Restricting Using the Machine to change account information. Account Account Name: Change User01 Change Account ID: 0123 Print Restriction Copier: Change 999,999 Change 999,999 Scan Restriction Others: Change Off FAX TX Restriction: Change Off Cancel Register 10/5/2006 Status 3 Print Restriction Printer: 10:10 Press [Register] to confirm the change.
Management 5 Press [Total] or [Split]. User Login/Job Accounting - Copier/Printer Count Select the copier and printer count method. Total Split Cancel Status 6 OK 10/5/2006 10:10 Press [OK]. Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. Items to be Restricted Print Restriction Copier The number of sheets copied is restricted.
Management Item Description Counter Limit Restricts the print counter in one-page increments up to 999,999 copies. Reject Usage Restriction is applied. 1 Follow steps 1 to 5 of Adding an Account on page 7-12. 2 Press [Change] of Print Restriction Copier, Print Restriction Printer, Scan Restriction Others, or Fax TX Restriction. 3 Select [Off], [Counter Limit], or [Reject Usage]. If [Counter Limit] selected, press [+]/[] or numeric keys to select the number of pages.
Management 3 If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 5050 respectively. 4 Press [Next] of Job Accounting Setting, [Next] of Default Setting and then [Change] of Apply Limit. 5 Select [Immediately], [Subsequently], or [Alert Only]. 6 Press [OK]. Counting the Number of Pages Printed This counts the number of pages printed.
Management 2 Press [User Login/Job Accounting]. 3 If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 5050 respectively. 4 Press [Next] of Job Accounting Setting and then [Next] of Total Job Accounting. 5 Press [Check] at the function to check the count. The results will be displayed.
Management 6 Press [Detail]. 7 Press [Check] at the function to check the count. The results will be displayed. Account Print Pages: Check Check FAX Transmission Time: 1h 15min. FAX Transmission Pages: 5,500 Counter Reset Scan Pages: Execute Close Status 8 Confirm the count and press [Close]. 9 Press [Execute] of Counter Reset to reset the counter. 10 10/5/2006 10:10 Press [Yes] on the screen to confirm the reset. The counter will be reset.
Management 5 Select the paper size. User Login/Job Accounting - Paper Size 1 Select the paper sizes and types to count. Off On A3 A4 A5 B4 B5 Folio Ledger Legal Letter Statement All Media Type Plain Cancel Status OK 10/5/2006 6 Press [Media Type] to specify paper type. 7 Select the media type and press [OK]. 8 Press [OK]. 10:10 Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report.
Management When Split is selected for Managing the Copy/Print Count ADVANCED OPERATION GUIDE 7-21
Management For the count by paper size, the report will be printed by size. 1 Check that Letter or A4 paper is loaded in the cassette. 2 Press the System Menu key. 3 Press [User Login/Job Accounting]. 4 If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 5050 respectively. 5 Press [Next] of Job Accounting Setting and then [Print] of Print Accounting Report.
Management Security Kit Operations Installing an optional security kit adds [Security] on the System Menu. Refer to Security on page 8-1 for the descriptions and operations related to the (Security) options.
Management 7-24 ADVANCED OPERATION GUIDE
8 Security This chapter explains the procedures and tips for installation and operations of the optional Data Security Kit (C) (Security Kit). Instructions for General Users (for Both General Users and Administrators) • • Security Kit Functions................................................... 8-2 Touch Panel Display after the Security Kit Installed .....
Security Instructions for General Users (for Both General Users and Administrators) Security Kit Functions The Security Kit enables overwriting and encryption. Overwriting Multi function printers (MFPs) temporarily store the data of scanned original, print jobs as well as other data stored by users in the hard disk, from which the data is output for printing.
Security The Security Kit encrypts the data before storing them in the hard disk. It guarantees higher security because no data would be decoded by any other means than ordinary output or operations. Encryption is automatically performed and no special step is required. CAUTION: Encryption helps enhance security. However, the data stored in the Document Box could be decoded by ordinary operations. Do not store any most strictly confidential data in the Document Box.
Security Touch Panel Display after the Security Kit Installed Hard Disk Icon Display In Security Mode, the Security Kit should be properly installed and run. The hard disk icon appears on the lower right side of the touch panel in Security Mode. Ready to copy. Copies 1 Copy Image Set Original. Auto Original : - - Zoom : 100% Paper : --- Quick Setup Normal 0 Zoom 1-sided >>1-sided Duplex Org.
Security Instructions for Administrators (for Those in Charge of Installation and Operations of the Security Kit) Installing the Security Kit The Security Kit Contents The Security Kit package includes: • Security key • Installation manual (for service personnel) • The system will be initialized during installation of the Security Kit. It means that the data stored in the hard disk will be all erased.
Security Changing Security Functions Changing Security Password Enter the security password to change security functions. Customize the security password so that only the administrator can use the Security Kit. 1 Press the System Menu key. 2 Press [T] and then [Security]. 3 If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 5050 respectively.
Security 2 Press [T] and then [Security]. 3 If the user login screen appears, enter the user name and password, and press [Login]. If the user authentication screen does not appear, go to Step 5. 4 Enter the security password. By default, the code is set 000000. 5 Press [Data Overwrite Method]. 6 Press [3-time Overwrite Method] (default) or [Once Overwrite Method]. Security - Data Overwrite Method Select data overwrite method.
Security System Initialization Erase entire hard disk. Initialization should be performed while the machine stands by. CAUTION: If you accidentally turn the main power switch off during initialization, the hard disk might possibly crash or initialization might fail. NOTE: If you accidentally turn the main power switch off during initialization, turn the main power switch on again. Initialization automatically restarts. 1 Press the System Menu key. 2 Press [T] and then [Security].
Security Warning Message If the encryption code information of the machine has been lost for some reason, the screen below appears when the power is turned on. Enter the encryption code. Encryption Code OK 1 Press [Encryption Code], and enter the encryption code that was entered during the installation of the Security Kit. CAUTION: Even though the entry of a different encryption code could also enable to continue the job, the data stored in the hard disk would be all erased.
Security 8-10 ADVANCED OPERATION GUIDE
Appendix • • • ADVANCED OPERATION GUIDE Paper............................................................... Appendix-2 Intercompatible Functions ............................... Appendix-9 Glossary ........................................................
Appendix Paper Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix. Be careful when choosing paper. Paper unsuitable for the machine may cause jams or may be wrinkled. Supported Paper Use standard copy paper for regular copiers or laser printers.
Appendix Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine. Choose paper with a smooth and even surface; however, avoid coated paper or paper with a treated surface as it may damage the drum or fusing unit.
Appendix Cassette or Multi Purpose Tray Multi Purpose Tray Size Entry (98 × 148 to 297 × 432 mm) 8.5 × 13.5" 8K (273 × 394 mm) 16K (273 × 197 mm) 16K-R (197 × 273 mm) Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
Appendix • Store paper in a cool, well-ventilated place. • Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to be used for a while. • Store paper sealed in the original package and box. Put a pallet under the carton to keep it raised above the floor. Especially during rainy seasons keep the paper a sufficient distance away from wooden or concrete floors.
Appendix The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 60 g/m2 to 64 g/m2 or less) • Letterhead • Colored paper • Prepunched paper • Envelopes • Cardstocks • Thick paper (from 106 g/m2 to 220 g/m2 or less) • Labels • Coated paper • High-quality paper When using these paper and media, choose that are designed specifically for copiers or page printers (such as laser printers).
Appendix Criteria Specifications Dimensional accuracy ±0.7 mm Squareness of corners 90° ±0.2° To avoid problems, use the Multi Purpose tray for transparencies and load transparencies with the long side facing the machine. If transparencies jam frequently at output, try pulling the leading edge of sheets gently as they are ejected. Hagaki Before loading Hagaki into the Multi Purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading.
Appendix To prevent paper jams when printing onto multiple envelopes, do not allow more than ten envelopes remain in the output tray at once. Thick Paper Before loading thick paper in the Multi Purpose tray, fan it and align the edges. Some thick paper may still have rough edges developed by a paper cutter on the back side. Remove any such rough edges just as with Hagaki by placing the paper on a flat surface and rubbing the edges gently a few times with a ruler.
Appendix Intercompatible Functions This is a full-featured machine with an array of different functions. Many features can also be combined for more efficient printing.
Appendix Glossary AppleTalk Apple Talk, which comes with Apple Computer's Mac OS, is a network protocol. Apple Talk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same Apple Talk network. DHCP (Dynamic Host Configuration Protocol) Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway addresses on a TCP/IP network.
Appendix protocols such as TCP/IP, etc. It is not suitable for larger networks due to lack of routing capabilities to choose the most appropriate routes. NetBEUI has been adopted by IBM for its OS/2 and Microsoft for its Windows as a standard protocol for file sharing and printing services. NetWare Novell's network management software that is able to run on a variety of operating systems.
Appendix EcoPrint Mode A printing mode that helps save toner. Copies made in this mode are thus lighter than normal. Emulation The function to interpret and execute other printers' page description languages. The machine emulates operation of Line Printer, IBM Proprinter, DIABLO 630,EPSON LQ-850, PCL6, KC-GL, KPDL, and KPDL (automatic). Auto Sleep Mode A mode designed for electrical power saving, activated when the machine is left unused or data transfer for a specific period.
Appendix Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. Default Gateway This indicates the device, such as a computer or router, that serves as the entrance/exit (gateway) for accessing computers outside the network that you are on, When no specific gateway is designated for a destination IP address, data is sent to the host designated as the Default Gateway.
Appendix Appendix-14 ADVANCED OPERATION GUIDE
For best results and machine performance, we recommend that you use only our original supplies for your products.
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