FAX SYSTEM (M) INSTRUCTION HANDBOOK FAX SYSTEM
Introduction In this Operation Guide, CD 1325 / CD 1330 and CD 1230 / CD 1240 and CD 1250 are referred to as 25/30 ppm model and 30/40/50 ppm model respectively.
Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required) Due to performance updating, information in this Operation Guide is subject to change without notice.
Contents 1 Part Names and Functions Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Touch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setup and Registration FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4 Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
This machine may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.) This machine may be inoperable in areas with poor telephone lines or communication conditions. ‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.
General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
Declarations to European Directives DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/ 68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.
Technical regulations for terminal equipment This terminal equipment complies with: OPERATION GUIDE • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N • DE 12R00 National AN for D • AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D • AN 06R00 AN for D, GR and P • ES 01R01 National AN for E • AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR • AN 09R00 AN for D • GR 03R00 National AN
Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria Germany Liechtenstein Slovakia Belgium Greece Lithuania Slovenia Cyprus Hungary Luxembourg Spain Czech Iceland Malta Sweden Denmark Ireland Norway Switzerland Estonia Italy Poland The Netherlands Finland Latvia Portugal United Kingdom France x OPERATION GUIDE
Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Before Use Explains the settings required before using fax. Chapter 3 - FAX Operation (Basic) Explains general usage of the fax function such as sending originals and receiving originals.
Chapter 9 - About Network FAX Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CD-ROM (online manual) as well. Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this machine is shown in the screens in this guide.
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel keys, the buttons and messages displayed on the PC screen. Press the Start key. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates the messages displayed on the touch panel. Ready to copy is displayed. Note Indicates supplemental information or operations for reference.
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.
1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine’s Operation Guide. • • • OPERATION GUIDE Machine........................................................................ 1-2 Operation Panel ........................................................... 1-4 Touch Panel..................................................................
Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. 30/40/50 ppm model 25 ppm model 1 1 4 5 6 2 6 5 3 2 3 4 1 Operation panel Perform the fax operation with this panel. 2 Main power switch Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.
Part Names and Functions Document Processor (optional) 1 30/40/50 ppm model 25 ppm model 9 10 11 8 12 9 10 11 12 8 13 13 8 Original placement indicator Indicates the original status in the Document Processor. The upper indicator lights in green when the original is correctly set. 9 Top cover Open this cover when the original jammed in the Document Processor. 10 Original width guides Adjust these guides according to the original width.
Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. 30/40/50 ppm model 1 2 15 3 4 5 6 7 Ready to send. 8 Destination Enter Destination. Destination Detail 9 11 12 0 Address Book 13 E-mail Addr Entry 1/1 Folder Path Entry On Hook 14 Chain 001 Free Detail /Edit 002 Delete Recall 003 004 005 No. 008 009 010 1/10 FAX No.
Part Names and Functions OPERATION GUIDE 1 1 System Menu key Press this key when operating the System Menu. 2 Counter key Press this key when checking the number of copies to print or number of originals to read. 3 Print indicator The Print indicator blinks when the machine is printing. 4 Send indicator The Send indicator blinks when the machine is sending a fax. 5 Receive indicator The Receive indicator blinks when the machine is receiving a fax.
Part Names and Functions 1-6 20 Numeric keys Use these keys when entering the destination number of sub addresses. 21 Start key Press this key to start sending a FAX or reading an original. 22 Stop key Press this key to stop direct transmission or reading an original. 23 Reset key Press this key to reset the settings.
Part Names and Functions Touch Panel For the screens required when functions other than FAX are used, refer to the machine’s Operation Guide. Send Screen Appears when pressing the Send/FAX key. 1 [Destination] screen Ready to send. Destination Enter Destination. Destination Detail 0 Address Book 1/1 E-mail Addr Entry Folder Path Entry On Hook Chain 001 Free Detail /Edit 002 Delete Recall 003 004 005 No.
Part Names and Functions 4 [Color/Image] screen Ready to send. Destination 0 Enter Destination. Sending Image Original Zoom Send Density Original Image Scan Resolution Sharpness Background Density Adj. Color Selection : Letter : 100% : Letter Change Setting Destination Quick Setup Type of Original/ Transmission Color/Image Advanced Setup 10/10/2007 10:00 Status 5 [Advanced Setup] screen Ready to send. Destination 0 Enter Destination.
Part Names and Functions 3 [Removable Memory] screen Removable Memory 1 Removable Memory Name Date Size 1/1 Memory Detail Remove Memory Delete Custom Box Job Box Detail Removable Memory FAX Box 10/10/2007 10:00 Status 4 [FAX Box] screen FAX Box No.
Part Names and Functions 3 [Storing Jobs] screen Status Status Job Type Log All Job No. Accepted Time Type Job Name User Name Status 1/1 Cancel Detail Printing Jobs Sending Jobs Storing Jobs Device/ Communication Paper /Supplies 10/10/2007 10:00 Status 4 [Device/ Communication] screen Status Scanner Hard Disk Ready. Printer Ready. Removable Memory Memory Card Not connected. Not connected. Format Remove Format Printing list FAX Line 1 Ready .
2 Preparation Before Use This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • • • • OPERATION GUIDE Selection of Telephone Line (Inch version only)........... 2-2 Selection of Transmit Terminal Identification (TTI) ....... 2-3 Setting the TTI information .....................................
Preparation Before Use Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax. NOTE: If you install the Dual FAX option and then use 2 phone lines, select the option for each line. 1 Press the System Menu key. 2 Press [FAX/i-FAX], [Next] of Transmission, [Next] of FAX, and then [Change] of FAX Port 1 or FAX Port 2 (option).
Preparation Before Use Selection of Transmit Terminal Identification (TTI) The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system.
Preparation Before Use Setting the TTI information Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area. By registering the TTI data, the receiver can easily find out where the FAX came from. Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification. NOTE: To change the entry, follow the same operation. 1 Press the System Menu key.
Preparation Before Use 1 Press the System Menu key. 2 Press [FAX/i-FAX], [Next] of Transmission, and then [Next] of FAX. 2 When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 6. Local FAX Number Entry 3 Press [Change] of Local FAX Number 1 or Local FAX Number 2 (option). If you have already registered a number, the current registered number is displayed. 4 Using the numeric keys, enter the local number to register.
Preparation Before Use Date and Time Entry Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time. IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the time displayed may eventually deviate from the current time. 1 Press the System Menu key. 2 Press [T], [Date/Timer], and then [Change] of Date /Time.
3 FAX Operation (Basic) This chapter explains the following basic operations. • • • • • • • • OPERATION GUIDE Automatic Send ............................................................ 3-2 FAX Automatic Reception ...........................................3-11 Cancelling Communication......................................... 3-13 Using the Address Book............................................. 3-16 Using One-touch Keys ............................................... 3-28 Using the Speed Dial key .....
FAX Operation (Basic) Automatic Send General transmission using the numeric keys is explained. NOTE: To send an Internet fax (i-FAX), refer to i-FAX Transmission on page 8-10. Switching to the Send Screen 1 Check that the basic send screen is displayed on the touch panel. (Refer to page 1-7.) Ready to send. Destination 0 Enter Destination. Destination Detail Address Book E-mail Addr Entry 1/1 Folder Path Entry Chain On Hook Detail /Edit Delete Recall 001 002 A OFFICE 003 004 005 No.
FAX Operation (Basic) 2 Press [On.] 3 Press [OK]. Ready to directly transmit FAX . Destination Enter Destination. 0 FAX Direct Transmission Press [OK] to display Send FAX directly, without reading original into memory. FAX can also be sent page by page, with confirmation after each page. the image. Off Add Shortcut Cancel OK 10/10/2007 10:00 Status Setting for Direct transmission 3 On Description Off Starts memory transmission.
FAX Operation (Basic) Direct Transmission (When originals are placed in the document processor) After the telephone line has connected with the receiving system, scanning of the originals placed in the document processor starts. When multiplepage originals are placed, each page is scanned after the previous one is sent. Direct Transmission (When originals are placed on the glass surface) This method is suitable for sending book originals that cannot be placed in the document processor.
FAX Operation (Basic) Dial the Receiving System 4 1 Press [FAX No. Entry]. Ready to send. Destination 0 Enter Destination. Destination Detail Address Book 1/1 E-mail Addr Entry Folder Path Entry Chain On Hook 001 Detail /Edit 002 Free Delete Recall 003 004 005 No. 008 009 010 1/10 A OFFICE 006 i-FAX Addr Entry 007 Destination 3 FAX No.
FAX Operation (Basic) 3 If necessary, make any detailed settings. Press each key to change the setting, and press [OK]. Ready to send. Destination Enter Destination. 0 FAX No. Entry Sub Address 01234567 Pause Space Transmission Start Speed Back Space ECM Add a new FAX destination. Enter the FAX number with the numeric keys. Encrypted Transmission On Hook Add to Addr Book Next Dest.
FAX Operation (Basic) NOTE: In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide. When the destination includes fax, the color mode becomes completely monochrome. 3 Selecting the Resolution 5 Select the resolution suitable for sending originals. • 200 × 100 dpi (Normal): when sending originals with standard size characters Typical character size: 10.
FAX Operation (Basic) 1 To change the resolution, press [Color/ Image], and then [Scan Resolution]. Ready to send. Destination 1 Sending Image Original Zoom Send Density Original Image Scan Resolution Sharpness Background Density Adj. Color Selection : Letter : 100% : Letter Change Setting Destination Quick Setup Type of Original/ Transmission Color/Image Status Advanced Setup 10/10/2007 10:00 NOTE: You can see a preview of the image to be sent by pressing [Preview].
FAX Operation (Basic) 1 To change the original density, press [Color/ Image], and then [Density]. Ready to send. Destination 1 Sending Image Original Zoom Send Density Original Image Scan Resolution Sharpness Background Density Adj. Color Selection : Letter : 100% : Letter 3 Change Setting Destination Type of Original/ Transmission Quick Setup Color/Image Advanced Setup Status 10/10/2007 10:00 NOTE: You can see a preview of the image to be sent by pressing [Preview].
FAX Operation (Basic) Checking the Send Status 1 Press the Status/Job Cancel key. 2 Press [Sending Jobs]. 30/40/50 ppm model Status Status Job Type The list of accepted time, destination, and status are displayed for each job. 25 ppm model Scheduled Job Job No . Accepted Time Type 000001 Log All 10:00 Destination User Name Status Sending 1111 1/1 Cancel Detail Printing Jobs Status Sending Jobs Storing Jobs Device/ Communication Paper /Supplies Executing TX job1.
FAX Operation (Basic) FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)]. For details, refer to DRD Reception (Available for inch versions only) on page 6-14. Reception Method This machine allows the following five reception methods.
FAX Operation (Basic) NOTE: You can change the number of times the ringing tone rings. (Refer to Rings on page 6-7.) To cancel the reception, refer to Cancelling Transmission (Disconnection of Communication) on page 3-15. Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.
FAX Operation (Basic) Cancelling Communication The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.
FAX Operation (Basic) 3 Select the job you want to cancel, and press [Cancel]. Status Status Job Type Scheduled Job Job No . Accepted Time Type When the cancel confirmation screen appears, press [Yes]. 000001 Communication is canceled. Cancel Log All 10:00 Destination User Name Status Sending 1111 1/1 Detail Printing Jobs Status Sending Jobs Storing Jobs Device/ Communication Paper /Supplies Executing TX job1.
FAX Operation (Basic) Cancelling Direct Transmission During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.
FAX Operation (Basic) Using the Address Book You can select the destination for a fax or i-FAX from the Address Book. Registering a New Destination You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several contact registrations as a unit. NOTE: To register an i-FAX address as a contact, refer to Contact Registration (i-FAX) on page 3-19.
FAX Operation (Basic) 7 Enter the destination name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered. NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. 3 8 Press [Address]. 9 Use [S]/[T] to select FAX. 10 Press [Change Dest.]. 11 Use the numeric keys to enter the number of the receiving system. Address - FAX No.
FAX Operation (Basic) 13 Press [Sub Address Max 20 digits] and enter the sub address using the numeric keys. FAX No. Entry - Sub Address Sub Address Max . 20 digits 1234567890 Password Space Back Space Set sub address. Enter sub address and password using numeric keys. (Up to 20 digits.) Cancel OK Status 10/10/2007 10:00 NOTE: You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address. Press [Space] to enter a space.
FAX Operation (Basic) 20 Press [OK]. 21 If necessary, change the settings for transmission start speed and ECM communication. Change the settings after pressing each key, and press [OK]. Key Description Transmission Start Speed To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
FAX Operation (Basic) NOTE: The address number is the identification number for each destination. You can select numbers available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration. When ‘0000’ is displayed, the number available is automatically assigned. 5 Press [OK]. 6 Press [Change] of Name. 7 Enter the destination name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered.
FAX Operation (Basic) 13 Press [T] of Mode and select Simple or Full. Transmission mode Simple mode Transmission confirmation is not sent to the destination machine. Full mode Transmission confirmation is sent to the destination machine. 14 Press [Destination Condition]. 15 Specify the destination conditions and press [OK]. Item OPERATION GUIDE Description 3 Description Resolution Specify the resolutions that can be received by the destination fax machine.
FAX Operation (Basic) Group Registration You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered. NOTE: Group registration requires destinations that have been registered as contact registration. Perform the necessary contact registration in advance. 1 Press the System Menu key.
FAX Operation (Basic) 9 10 Press [Add]. Select the destination (contact) to be registered to the group. Edit Destination - Add Sort Dest No. Type No. Detail 0001 A OFFICE 1234567890 0002 B OFFICE 0123456789 0003 C OFFICE OFFICE@XXXX.COM 0004 D OFFICE 10.176.1.54 0005 ABC Name DEF E-mail E OFFICE GHI JKL Search(Name) Search(No.) 1/2 Detail 10.172.1.
FAX Operation (Basic) Selecting a Destination from the Address Book Select a destination registered in the Address Book. 1 Press [Address Book] on the basic send screen. Ready to send. Destination 0 Enter Destination. Destination Detail Address Book 1/1 E-mail Addr Entry Folder Path Entry Chain On Hook Detail /Edit Delete Recall 001 002 A OFFICE 003 004 005 No.
FAX Operation (Basic) Searching for a Destination You can search for a destination registered in the Address Book, and further refine your search if necessary. Address Book Addr Book Address Book Dest. No. Type 4 ABC 3 Sort Name No. Detail 0001 A OFFICE 1234567890 0002 B OFFICE 0123456789 0003 C OFFICE OFFICE@XXXX.COM 0004 D OFFICE 10.176.1.54 0005 E OFFICE 10.172.1.76 DEF E-mail GHI JKL MNO Folder PQRS TUV WXYZ FAX 0001 / 0002 1 Search(No.
FAX Operation (Basic) Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups. 1 Press the System Menu key. 2 Press [Edit Destination] and then [Register/Edit] of Address Book. 3 Select the destination or group to edit. Edit Destination - Address Book No. Sort No. Type Name 0001 A OFFICE 0002 B OFFICE 0003 C OFFICE 0004 D OFFICE 0005 E OFFICE ABC DEF Contact GHI Detail Search(Name) Search(No.
FAX Operation (Basic) Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of names or address numbers of the destinations. 1 Press the System Menu key. 2 Press [Edit Destination], and then [Next] of List Print. 3 Press [Print] of Address List (Name) or Address List (No.). 3 Edit Destination - List Print Address List (Name.): Print Address List (No.
FAX Operation (Basic) Using One-touch Keys With One-touch keys on the [Destination] screen, you can access destinations in the Address Book. Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 100 destinations can be registered. 1 Press the System Menu key. 2 Press [Edit Destination] and then [Change] of One-touch Key. 3 Select the Onetouch key number to which to register the destination (001 to 100). Pressing [No.
FAX Operation (Basic) Selecting a Destination by One-touch Key Select a destination by a One-touch key. Ready to send. Destination 0 Enter Destination. Destination On the [Destination] screen, press the One-touch key to which the destination is registered. Detail Address Book 1/1 E-mail Addr Entry Folder Path Entry On Hook Chain Detail /Edit Delete Recall 001 002 A OFFICE 003 004 005 006 007 008 009 010 Free Destination Quick Setup No. FAX No.
FAX Operation (Basic) When deleting registration contents 5 3-30 1 Press [Delete]. 2 Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key. To exit from this setup, press [Close] several times until the System Menu default screen is displayed.
FAX Operation (Basic) Using the Speed Dial key You can designate a three-digit One-touch key number (speed dial) to select the destination. NOTE: For details, refer to Using One-touch Keys on page 3-28. Press [No.] on the [Destination] screen, and enter three-digit one-touch key number to the number entry screen. 3 Ready to send. 0 Enter Destination. Destination Detail Address Book 1/1 E-mail Addr Entry Folder Path Entry On Hook Detail /Edit Delete Recall 002 A OFFICE 003 004 005 No.
FAX Operation (Basic) Dialing the Same Receiving System (Redial) Redial is a function allowing you to dial the last entered number once again. Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax. No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.
FAX Operation (Basic) Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent. 1 Prepare to send the image as described in steps 1 to 6 in Automatic Send on page 3-2. 2 Press [Preview] on the left side of the [Quick Setup], [Type of Original/ Transmission], [Color/Image] or [Advanced Setup] screen. Ready to send. Destination 0 Enter Destination.
FAX Operation (Basic) To change any of the transmission functions, press the Stop key or press [Change Setting]. The preview image disappears and the destination is cancelled. To see the preview again, make the transmission function changes and select the destination. NOTE: To see a preview image when you are using the optional document processor, place the originals in the document processor again. You can also see a preview image in the same way with polling transmissions.
4 FAX Operation (Advanced) This chapter explains the method to effectively use FAX. • • • • • • • • • • • • • • • • OPERATION GUIDE Long Originals .............................................................. 4-2 Delayed Transmission.................................................. 4-3 Broadcast Transmission ............................................... 4-5 Standby Transmission .................................................. 4-7 Interrupt Send........................................................
FAX Operation (Advanced) Long Originals Use the optional document processor to scan long originals (originals that are longer in the paper feeding direction). NOTE: To send 2-sided originals, select [Off] (scan as standard size). (Refer to 1-sided / 2-sided Selection on page 4-68.) Originals of up to 1,600 mm/63" long can be scanned. 1 Press the Send/FAX key. 2 Place the originals in the optional document processor. 3 Press [Type of Original/Transmission], and then [Long Original].
FAX Operation (Advanced) Delayed Transmission When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT: If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time.
FAX Operation (Advanced) NOTE: You cannot send originals as a batch transmission in the case of direct transmission. In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.
FAX Operation (Advanced) Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards. NOTE: When using a group for the destination, you can send originals to up to 500 destinations in one operation. You can use this function together with sub address communication and delayed transmission.
FAX Operation (Advanced) NOTE: For more information on sending an Internet fax (i-FAX), refer to iFAX Transmission on page 8-10. For details of the Address Book, refer to Using the Address Book on page 3-16. For details of One-touch keys, refer to Using One-touch Keys on page 3-28. You can select destinations using a combination of direct entry, the Address Book and One-touch keys. 4 After selecting all the destinations, press the Start key. Transmission begins.
FAX Operation (Advanced) Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE: Together with delayed transmission and interrupt send, up to 200 transmissions can be scheduled.
FAX Operation (Advanced) Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE: When the number of standby transmissions and delayed transmissions has already reached 200, you cannot use interrupt send.
FAX Operation (Advanced) Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting a toll free number and an area code to a chain number, you do not need to enter such numbers for each transmission. NOTE: You can use the chain number at the head of the fax number of the receiving system.
FAX Operation (Advanced) Select fax number from the Address Book 1 Press [Address Book]. 2 Select the destination from the list. You can select several destinations. 3 Press [OK]. The chain number ‘212’ is automatically added to all the destinations. Select fax number from One-touch key Select the destination from One-touch keys. You can select several destinations. The chain number ‘212’ is automatically added to all the destinations. 6 4-10 Press the Start key. Transmission begins.
FAX Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals. Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system.
FAX Operation (Advanced) Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system. NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine.
FAX Operation (Advanced) 1 Press the Status/Job Cancel key. 30/40/50 ppm model 25 ppm model 4 2 Press [Device/ Communication], and then [Manual RX]. Reception will start. Status Hard Disk Scanner Ready . Printer Ready . Removable Memory Memory Card Not connected. Format Not connected. Format Remove Printing list FAX Line 1 Ready .
FAX Operation (Advanced) Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax reception by operation from the connected telephone set, use the following operation.
FAX Operation (Advanced) 1 The connected telephone set makes a ringing tone. 2 Lift the handset of the telephone. 3 When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set. 4 NOTE: The remote switch dial is set to 55 at the factory. 4 OPERATION GUIDE The telephone line switches to the machine, and reception starts.
FAX Operation (Advanced) Memory Forwarding When you have received a fax, you can forward the received image to other faxes, computers, and FAX Boxes. Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding. Type of Forwarding Destination You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP).
FAX Operation (Advanced) By using the memory forwarding function, you can perform the following communication. Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example 4 1 FAX Box registration 2 Sub Address transmission Sub Address:1234 001 3 4 Memory forwarding Sub Address:1234 Print 1 Register the FAX Box. (Refer to page 4-43.
FAX Operation (Advanced) 1 Perform sub address transmission. (Refer to page 4-50.) 2 Use memory forwarding to forward received originals to multiple fax machines. 3 Each forwarding destination receives the fax. Registration of Forwarding Settings (Forward All) To set memory forwarding, use the following procedure. NOTE: To perform forwarding settings for each reception requirement, refer to Registration of Forwarding Settings (for Each Requirement) on page 4-20.
FAX Operation (Advanced) NOTE: You can register multiple destinations. By setting a group as the destination, you can specify up to 500 recipients. Key Description Address Book Select the destination registered in the Address Book E-mail Addr Entry Forward originals in e-mail transmission. Enter the e-mail address of the other party to which you will forward the received originals. Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP) transmission.
FAX Operation (Advanced) NOTE: For details on forwarding settings, refer to Forwarding Detail Settings on page 4-25. 11 Press [OK]. Memory forwarding is set. 12 To exit from this setup, press [Close] several times until the System Menu default screen is displayed. Registration of Forwarding Settings (for Each Requirement) To perform forwarding settings for each reception requirement, follow the steps below. Up to 100 requirements for forwarding can be registered. 1 Press the System Menu key.
FAX Operation (Advanced) 7 Press [Change] of Requirement. 8 To forward fax reception, select [FAX] and press [Next]. To forward i-FAX reception, select [i-FAX] and press [Next]. 9 Register the forwarding requirements. When FAX was selected in step 8. Forwarding requirements 4 Registration method Sub Address Press [Sub Address] and enter the sub address using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
FAX Operation (Advanced) NOTE: When setting a forwarding condition by selecting a sender’s FAX number (a local FAX information entry of the destination machine) but leaving blank to the sender’s FAX number, you can forward a FAX that is received from a sender whose number is not registered in the sender's FAX number entries. When you set the sender fax number or destination address as a forwarding requirement, you can use an asterisk (*) as a wild-card character.
FAX Operation (Advanced) NOTE: To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit the information. To remove a registered destination, select the destination to be removed from the list and press [Delete]. 14 Press [OK]. 15 Set details for forwarding settings. You can change the following settings.
FAX Operation (Advanced) 25 Select [On] or [Off], and press [OK]. To register a forwarding setting in the case that received originals have not met reception requirements, select [On]. To perform normal reception print in the case that received originals have not met reception requirements, press [Off], and go to step 27. 26 Perform forwarding settings, referring to steps 11 to 20. NOTE: You can only store originals in the FAX Box when valid requirements are set. 27 Press [Register].
FAX Operation (Advanced) Cancelling the Forwarding Settings To cancel the memory forwarding, follow the steps below. 1 Press the System Menu key. 2 Press [FAX] and then [Change] of Forward Setting. 3 Press [Off] and then [OK]. 4 To exit from this setup, press [Close] several times until the System Menu default screen is displayed. Forwarding Detail Settings With the forwarding settings, you can change the following detail settings.
FAX Operation (Advanced) File Format Setting If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF or TIFF as the file format. 1 Follow steps 1 to 4 of Registration of Forwarding Settings (Forward All) on page 4-18. 2 Press [Change] of File Format. 3 Press [PDF] or [TIFF], and then [OK]. 4 Press [OK]. 5 Press [OK]. 6 To exit from this setup, press [Close] several times until the System Menu default screen is displayed.
FAX Operation (Advanced) 4 Press [OK]. 5 Press [OK]. 6 To exit from this setup, press [Close] several times until the System Menu default screen is displayed. File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX). 1 Follow steps 1 to 3 of Registration of Forwarding Settings (Forward All) on page 4-18. 2 Press [T]. 3 Press [Change] of File Name.
FAX Operation (Advanced) Accessing COMMAND CENTER 1 Open the web browser. 2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g. http://192.168.48.21/. The web page displays basic information about the machine and COMMAND CENTER as well as the current status of the machine. 3 Select a category from the navigation bar on the left to view and set values for that particular category.
FAX Operation (Advanced) The settings available on the RX/Forward Requirements page are shown below. Item RX/Forward Requirements Description Select All, Use Requirement List or Off. All: All received faxes are forwarded. Clicking Advanced displays the Advanced settings page for RX/forward requirements. (Refer to Advanced RX/Forward Requirements on page 4-29.) Use Requirement List: Forwards faxes as per the reception requirements. Click Requirement List to register reception requirements.
FAX Operation (Advanced) The settings available on the Advanced RX/Forward Requirements page are shown below. Item Name Activating Time Enable Time File Name Description Displays All. Specifies whether a time is specified. Registers times when the specified requirements are enabled or disabled. You can register any time between 00:00 and 23:59. Sets the name of the file created when a fax is forwarded.
FAX Operation (Advanced) Requirement List Settings FAX/i-FAX > Common > RX/Forward Requirements > Requirement List Specify the requirement list settings. 4 The settings available on the Requirement List page are shown below. Item Description Not complying with the requirements On is displayed when forwarding settings not conforming to the requirements list are enabled and Off when disabled. To specify forwarding settings not conforming to the requirements list, click Advanced.
FAX Operation (Advanced) Item Description Add Click Add to add a new forwarding setting. The Requirement List - Add page appears. (Refer to Adding Requirement List Settings on page 4-32.) Delete To delete a forwarding setting, click the checkbox for the setting to be deleted so that it is ticked and then click Delete. Adding Requirement List Settings FAX/i-FAX > Common > RX/Forward Requirements > Requirement List - Add Use this page to add to the requirement list.
FAX Operation (Advanced) The settings available on the Requirement List - Add page are shown below. Item Description Name Enter the forwarding requirement name. Status Off is selected. Activating Time Enable Time File Name Additional Information Requirement Type Specifies whether a time is specified. Registers times when the specified requirements are enabled or disabled. You can register any time between 00:00 and 23:59. Sets the name of the file created when a fax is forwarded.
FAX Operation (Advanced) Requirement List - Detail/Edit FAX/i-FAX > Common > RX/Forward Requirements > Requirement List - Detail/Edit Use this page to view and edit the requirement list details. The settings available on the Requirement List - Detail/Edit page are shown below. Item Name Enter the forwarding requirement name. Status Specifies whether the forwarding settings are enabled. Activating Time Enable Time 4-34 Description Specifies whether a time is specified.
FAX Operation (Advanced) Item File Name Additional Information Requirement Type Description Sets the name of the file created when a fax is forwarded. Appends information such as the date/time, job number and destination address to the file name. Choose from the following requirements: • FAX Sub Address • FAX Number • FAX Reception Port • i-FAX Address 4 Sub Address If FAX Sub Address was selected in the requirement type, enter the sub address.
FAX Operation (Advanced) Advanced Non-Conformity with Requirements List FAX/i-FAX > Common > RX/Forward Requirements > Requirement List > Advanced Specify the advanced non-conformity with requirements list settings. The settings available on the Advanced Non-Conformity with Requirements List page are shown below. Item Name Displays Use Requirement List - Not complying with the requirements. Status Specifies whether the forwarding settings not conforming to the requirements list are enabled.
FAX Operation (Advanced) Item Print Forward Description To print the fax, click Print. The Print page is displayed. (Refer to Print Settings on page 4-37.) To select the forwarding destination, click Forward. The Forwarding page is displayed. (Refer to Forwarding Settings on page 4-38.) After completing the settings, click Submit to save the settings.
FAX Operation (Advanced) Forwarding Settings FAX/i-FAX > Common > RX/Forward Requirements > Advanced (Requirement List - Detail/Edit) > Forward Use this page to select forwarding destinations.
FAX Operation (Advanced) The settings available on the Forward page are shown below. Item Description File Format Choose either PDF or TIFF as the file format used for storing forwarded files. Page Separate Number of Destination Choose whether pages are separated when faxes are forwarded to a computer. Displays the number of registered destinations. Destination List Displays the registered destinations. Click the checkboxes for the destinations to be enabled so that they are ticked.
FAX Operation (Advanced) Adding Destinations FAX/i-FAX > Common > RX/Forward Requirements > Advanced (Requirement List - Detail/Edit) > Forward - Add Use this page to add destinations. The settings available on the Forward - Add page are shown below. Item Address Type Description Select the destination type. • E-mail • SMB • FTP • FAX • i-FAX If you selected E-mail as the destination type, specify the settings below.
FAX Operation (Advanced) • Login User Name • Login Password If you selected FAX as the destination type, specify the settings below. • FAX Number • Transmit Start Speed • ECM • Sub Address • Password • Encryption Key No. • Encryption Box • Encryption Box No. 4 If you selected i-FAX as the destination type, specify the settings below.
FAX Operation (Advanced) FAX Box Settings FAX/i-FAX > Common > RX/Forward Requirements > Requirement List - Detail/Edit > Save to FAX Box Use this page to select the FAX Box used to store received faxes. The settings available on the Save to FAX Box page are shown below. Item Save to FAX Box Box Name Select Description Specifies whether received faxes are stored in a FAX Box. Displays the name of the selected FAX Box. To select a FAX Box, click Select.
FAX Operation (Advanced) FAX Box Function FAX Box A FAX Box is a box for storing received originals on the hard disk of the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box. Registering a FAX Box 4 Up to 100 FAX Boxes can be registered. 1 Press the System Menu key. 2 Press [Document Box/Removable Memory], [Register/Edit] of Edit Box and [Register/Edit] of FAX Box. 3 Press [Add].
FAX Operation (Advanced) When Owner is selected 1 Select the box owner. You can also search for the owner by using [Search (Name)] or [Search (Login)]. Press [Detail] to check User Name, Login User Name, Access Level, Account Name and E-mail Address. When you have finished checking the details, press [Close]. 2 When you have finished selecting the owner, press [OK]. When Box Name is selected 1 Enter the FAX Box name. Up to 32 digits can be entered. 2 To complete the entry, press [OK].
FAX Operation (Advanced) 2 Select the box to be deleted or changed. To delete the FAX Box, go to the next step, and to change the FAX Box, go to step 4. Document Box /Removable Memory - FAX Box No. Name Owner Use(%) 0001 BOX 1 Anonymous -- -- 0002 BOX 2 Anonymous -- -- 1/1 Detail/Edit Add Delete Close 10/10/2007 10:00 Status 3 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. Go to step 5.
FAX Operation (Advanced) 4 Press the checkbox and select originals from the list. The selected originals are check-marked. NOTE: To cancel the selection, press the checkbox and delete the checkmark. To check the image of the originals, refer to the preview. For information on previewing images, refer to Previewing Images on page 4-47. For information on working with lists in FAX Boxes, refer to the machine’s Advanced Operation Guide. From a FAX Box, only printing is available. Sending cannot be done.
FAX Operation (Advanced) Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box. You can also use this procedure to rename files. 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-45. 2 Press [Detail]. FAX Box BOX 1 Name 002 Date Document 1 Size 10/10/2007 09:00 4 100KB 1/1 Detail Preview Print Delete Close 10/10/2007 10:00 Status 3 The details for the selected original are displayed.
FAX Operation (Advanced) 2 Press [Preview]. The preview screen appears. FAX Box BOX 1 Name 002 Date Document 1 Size 10/10/2007 09:00 100KB 1/1 Detail Preview Print Delete Close 10/10/2007 10:00 Status Using the Preview screen 2 Preview : doc200 71010095033 No. 1/1 4 Close Status 3 10/10/2007 10:00 1 1 Press [ 2 When you zoom in, the displayed area changes. 3 If the original consists of multiple pages, press [S] or [T] to move back or forward 1 page.
FAX Operation (Advanced) 2 Press [Document Box/Removable Memory], [Register/Edit] of Edit Box, and then [Print] of FAX Box List. 3 When the printing confirmation screen appears, press [Yes]. The machine prints a list of the FAX Boxes.
FAX Operation (Advanced) Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines.
FAX Operation (Advanced) For the setting method when the machine receives originals, refer to Memory Forwarding on page 4-16. 1 Press the Send key. 2 Place the originals. 3 Press [FAX No. Entry]. NOTE: When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub addressregistered destination in the Address Book is used for a One-touch key, you can also use the One-touch key. In this case, go to step 9.
FAX Operation (Advanced) 8 Press [OK]. 9 Press [OK]. 10 4-52 Press the Start key. Transmission begins.
FAX Operation (Advanced) Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient. NOTE: The copy function can be also registered to the program. Up to 50 programs including copying and sending functions can be registered.
FAX Operation (Advanced) 3 To change the program number, press [Change] of No. Use [+]/[-] or the numeric keys to change the program number, and press [OK]. Program Detail: 01 No.: Name: Change 01 Change FAX 1 To change the Delete this Program Cancel Register program name, press [Change] of Name. Press [Name], enter the program name, and press [OK]. Check that the program name is entered correctly, and press [OK]. 10/10/2007 10:00 Status 4 Press [Register].
FAX Operation (Advanced) Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT: Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.
FAX Operation (Advanced) IMPORTANT: • The recipient’s machine must also be equipped with the same sort of sub address bulletin board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality.
FAX Operation (Advanced) 2 Press the Document Box key. 3 Press [FAX Box], [Polling Box], and then [Store File]. 4 Change the required functions for the original to be stored. For information on using the functions, refer to the machine’s Advanced Operation Guide. Ready to store in Box.
FAX Operation (Advanced) Function Description Continuous Scan Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file. With this function, originals continue to be scanned until you press [Scan Finish]. Multi-page Form Allows you to use the optional document processor to scan multi-page documents such as forms as a single bundle.
FAX Operation (Advanced) Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact. NOTE: By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation.
FAX Operation (Advanced) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function. IMPORTANT: Check the sub address set by the sender beforehand. 1 Press the Send/FAX key. 2 Select the destination.
FAX Operation (Advanced) 4 Press [Print]. FAX Box Polling Box Name 0001 Date Size doc20071010095033 10/10/2007 09:50 23KB doc20071010 095322 10/10/2007 09:53 4KB doc20071010 095711 10/10/2007 06/06/2006 09 09:57 :57 5KB 1/1 Detail Preview Print Store File Delete Close 10/10/2007 10:00 Status 5 When the printing confirmation screen appears, press [Yes]. Printing begins. Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box.
FAX Operation (Advanced) 2 Press [Detail]. FAX Box Polling Box Name 0001 Date Size doc20071010095033 10/10/2007 09:50 23KB doc20071010 095322 10/10/2007 09:53 4KB doc20071010 095711 10/10/2007 06/06/2006 09 09:57 :57 5KB 1/1 Detail Preview Print Delete Store File Close 10/10/2007 10:00 Status 3 The details for the selected original are displayed.
FAX Operation (Advanced) 2 Press [Preview]. The preview screen appears. For information on previewing images, refer to Using the Preview screen on page 4-48.
FAX Operation (Advanced) Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID.
FAX Operation (Advanced) Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission 4 Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations.
FAX Operation (Advanced) 1 Press [Login User Name]. Enter login user name and password. Login User Name Login Password Login Check the counter. 10/10/2007 10:00 Status 2 Enter a User Name, and press [OK]. NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. 3 Press [Login Password]. 4 Enter the password and press [OK]. 5 After confirming that the correct User ID and password have been entered, press [Login].
FAX Operation (Advanced) 1 Use the numeric keys to enter Account ID, and press [Login]. Enter account ID. Check the counter . Login Status 10/10/2007 10:00 NOTE: You can check the number of pages used by a department by entering the Account ID and pressing [Check the counter.]. Press [Close] in the counter browsing screen to log in. 2 Perform the fax operation. NOTE: When the operation is completed, press the Logout key.
FAX Operation (Advanced) Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s Advanced Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. Sending Size Selection Select the sending size (the size of image to be sent). Zoom Scan originals by automatically zooming them according to the sending size.
FAX Operation (Advanced) NOTE: For direct transmission, you cannot use [2-sided] and [Book]. (Refer to Selection of Transmission Method on page 3-2.) Original Orientation To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top. To use the following functions, select the orientation of the originals. • 1-sided / 2-sided Selection • Border Erase 4 Selection of Image Quality Select image quality.
FAX Operation (Advanced) NOTE: Original Size Selection, Selection of Image Quality, Scan Density, Scan Resolution and Border Erase can be changed only when direct transmission is selected. Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals. Border Erase Book Erase black borders found around and in the middle of pages of thick books.
FAX Operation (Advanced) The Border Erase width that can be set in each mode is as follows. Specifications Border Erase range Inch 0-2" (0.01" unit) Centimeter 0 mm to 50 mm (1 mm unit) Job Finish Notice 4 This function is used to inform when the transmission of e-mail is completed. Send and Print When you send originals, this feature allows you to print a copy of the document being sent.
FAX Operation (Advanced) 4-72 OPERATION GUIDE
5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. • • • • OPERATION GUIDE Various Tools for Checking Transmission Results and Registration Status ....................................................... 5-2 Checking FAX Job History............................................ 5-3 Printing Administrative Reports .................................... 5-8 Reporting FAX Receipt Result by E-mail..................
Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools.
Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 200 each of send and receipt results on the display for checking. NOTE: Even when job accounting is enabled, 200 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the machine’s Advanced Operation Guide. Displaying Job Log Screen 1 Press the Status/Job Cancel key.
Checking Transmission Results and Registration Status Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows. Status Status Job Type Job No.
Checking Transmission Results and Registration Status Sending Job Log Screen Display / Key Description Job No. Job acceptance number Date Job date Type Icon indicates job type. Fax transmission i-FAX transmission Destination Recipient (destination name, fax number or i-FAX address) User Name User name Blank if no information is available Result Result is indicated. OK: Job ended properly. Canceled: Job was canceled. NG: Job ended improperly due to error.
Checking Transmission Results and Registration Status Display / Key [Detail] Description Select a job from the list and press this key to show detailed information of the job (Refer to Checking Details of the Job Log on page 5-6). NOTE: Jobs stored in a Polling box appear as scanner ( ) job types. Checking Details of the Job Log You can check the detailed information of each job. Displaying Details of the Job Log 1 Press the Status/Job Cancel key.
Checking Transmission Results and Registration Status Item OPERATION GUIDE Description Destination Recipient Press [Detail] to check the result for each destination. If a send job has multiple destinations, the number of destinations is displayed.
Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report. 1 Press the System Menu key. 2 Press [Report], and [Next] of Result Report Setting.
Checking Transmission Results and Registration Status With transmitted image Without transmitted image Send Result Report Send Result Report Completed Completed 5 FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE: Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 5-13.) 1 Press the System Menu key.
Checking Transmission Results and Registration Status 5 To exit from this setup, press [Close] several times until the System Menu default screen is displayed. FAX RX Result Report Completed Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received.
Checking Transmission Results and Registration Status 5 When the printing confirmation screen appears, press [Yes]. An activity report is printed. FAX TX Report FAX RX Report 5 Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. 1 Press the System Menu key. 2 Press [Report], and [Next] of Admin Report Settings. Then press [Change] of Outgoing FAX Report or Incoming FAX Report. 3 Press [Off] (not to print) or [On] (to print).
Checking Transmission Results and Registration Status FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Press the System Menu key. 2 Press [Report], and [Next] of Report Print. Then press [Print] of Status Page. Report - Report Print Status Page: Print Font List: Print Network Status: Print Service Status: Print Close Status 10/10/2007 10:00 3 When the printing confirmation screen appears, press [Yes].
Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. 5 NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error and Forward Only]. For details, refer to FAX RX Result Reports on page 5-9. Fax receipt results are reported by e-mail according to the settings of FAX RX Result Report.
Checking Transmission Results and Registration Status To enter an e-mail address directly, press [E-mail Address Entry] and then [E-mail Address]. Enter the desired email address, and press [OK]. Up to 126 characters can be entered. Report - FAX RX Result Report Type Select a method for reporting FAX receipt results.
6 Setup and Registration This chapter explains how to perform various setups and registrations. • • • • • • • • • • • • • • • • OPERATION GUIDE FAX/TEL Auto Switch Reception.................................. 6-2 FAX/Answering Machine Auto Switch Reception ......... 6-4 Rings ............................................................................ 6-7 Volume Adjustment ...................................................... 6-8 Retry Times ................................................................
Setup and Registration FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT: • In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set (commercially available product) to the machine.
Setup and Registration Preparation: Refer to Receiving Mode on page 6-10 to select [Auto (FAX/ TEL)]. 1 The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE: You can change the number of times the ringing tone rings. 6 (Refer to FAX/TEL Auto Switch Reception on page 6-2.) 2 Respond to the telephone set making the ringing tone.
Setup and Registration FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.
Setup and Registration Flow of reception FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receive fax originals from the other party automatically (FAX Automatic Reception). The answering machine plays the message informing the other party that the user is absent. 6 The answering machine records a message from the other party.
Setup and Registration NOTE: When silence continues for at least 30 seconds during recording, the machine switches to fax reception. When the call is from a fax The machine starts receiving fax originals.
Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL). NOTE: The number of ringing times can be set to between 1 and 15 times for Auto (Normal) and Auto (TAD), and 0 and 15 times for Auto (FAX/TEL). For Auto (FAX/TEL), this change is possible only with inch models. 1 Press the System Menu key.
Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Sound and then [Change] of FAX Speaker Volume or FAX Monitor Volume.
Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-32. 1 Press the System Menu key. 2 Press [FAX/i-FAX], [Next] of Transmission, [Next] of FAX and then [Change] of Retry Times. 3 Press [+]/[-] or the numeric keys to enter the number. FAX - Retry Times 6 Set number of redials. Use [-]/[+] or the numeric keys to enter a number.
Setup and Registration Receiving Mode The following five receiving modes are available. • FAX Automatic Reception [Auto (Normal)] • FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to page 6-4.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to page 6-4.) • DRD Reception [Auto (DRD)] (Refer to page 6-14.) • Manual Reception [Manual] (Refer to page 4-12.) Select the mode appropriate for the way the machine is used.
Setup and Registration Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone. NOTE: When the received data is printed on multiple pages, the reception date/time is printed on the fist page only. It is not printed on the pages that follow.
Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All media type, Plain, Rough, Recycled, Bond, Color, High Quality, Custom 1 to 8 NOTE: Refer to the machine’s Advanced Operation Guide for details on Custom Paper 1 to 8. 1 Press the System Menu key. 2 Press [FAX/i-FAX], [Next] of Reception, [Next] of Basic and then [Change] of Media Type. 3 Select the desired paper type.
Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. 1 Press the System Menu key. 2 Press [FAX/i-FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. 3 Select either [Off] (not to use) or [On] (to use). FAX - Multi Purpose Tray Allow faxes to print on paper from multi-purpose tray. Off On 6 Cancel Status OPERATION GUIDE OK 10/10/2007 10:00 4 Press [OK].
Setup and Registration DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them. As each number is given a different ring pattern, the machine is able to differentiate between incoming calls.
Setup and Registration 1 When a call comes in, the telephone will ring. NOTE: If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception. For details, refer to Manual Reception on page 4-12. 2 The machine will then ring using the predetermined ring pattern. 6 When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually.
Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Setup and Registration Communication Establishing Requirements Prerequisites • Reception Restrictions • • †. ††. Register Permitted FAX numbers or Permitted ID numbers.†† (Refer to Registering Permit FAX No. on page 6-17 or Registering Permit ID No. on page 6-21.) Reception restriction settings are specified in [Permit List + Address Book] in Reception Restrictions. (Refer to Setting Reception Restriction on page 6-24.) • The sender’s Local FAX Number matches a Permitted FAX No.
Setup and Registration 3 Press [Add]. FAX - Permit No. List Register a number from which faxes will be accepted. (Up to 50 numbers can be registered.) TEL Number 1/1 Add Detail Delete Close 10/10/2007 10:00 Status 4 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered. FAX/i-FAX - Permit No. Register or edit permit number. Use the numeric keys to enter a number.
Setup and Registration 2 Select the Permit FAX No. to be changed or deleted. FAX - Permit No. List Register a number from which faxes will be accepted. (Up to 50 numbers can be registered.) TEL Number To change Permit FAX No., go to step 3, and to delete Permit FAX No., go to step 6. 12345678 1/1 Detail Add Delete Close 10/10/2007 10:00 Status 3 Press [Detail]. 4 Use the numeric keys to reenter Permit FAX No. Up to 20 digits can be entered. FAX/i-FAX - Permit No.
Setup and Registration 2 Press [FAX/i-FAX], [Next] of TX/RX Restriction and then [Register/Edit] of Reject No. List. 3 Press [Add]. FAX - Reject No. List Register a number from which faxes will be rejected. (Up to 50 numbers can be registered.) TEL Number 1/1 Add Detail Delete Close 10/10/2007 10:00 Status 4 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered. FAX/i-FAX - Reject No. Register or edit reject number. Use the numeric keys to enter a number.
Setup and Registration 2 Select the Reject FAX No. to be changed or deleted. FAX - Reject No. List Register a number from which faxes will be rejected. (Up to 50 numbers can be registered.) TEL Number To change Reject FAX No., go to step 3, and to delete Reject FAX No., go to step 6. 987654321 1/1 Add Detail Delete Close 10/10/2007 10:00 Status 3 Press [Detail]. 4 Use the numeric keys to reenter Reject FAX No. Up to 20 digits can be entered. FAX/i-FAX - Reject No.
Setup and Registration 2 Press [FAX/i-FAX], [Next] of TX/RX Restriction and then [Register/Edit] of Permit ID List. 3 Press [Add]. FAX - Permit ID List Register an ID from which faxes will be accepted . (Up to 25 IDs can be registered.) FAX ID 1/1 Add Detail Delete Close 10/10/2007 10:00 Status 4 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999) FAX - Add Add or edit a Permit ID for transmissions. Use [-]/[+] or the numeric keys to enter a number.
Setup and Registration 2 Select the Permit ID No. to be changed or deleted. FAX - Permit ID List Register an ID from which faxes will be accepted . (Up to 25 IDs can be registered.) FAX ID To change Permit ID No., go to step 3, and to delete Permit ID No., go to step 6. 2222 1/1 Detail Add Delete Close Status 3 Press [Detail]. 4 Use [+]/[-] or the numeric keys to reenter Permit ID No. (0000 to 9999) 10/10/2007 10:00 FAX - Add 6 Add or edit a Permit ID for transmissions.
Setup and Registration 2 Press [FAX/i-FAX], [Next] of TX/RX Restriction, and then [Change] of TX Restriction. 3 To not use the FAX - TX Restriction sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book]. Status Restrict the recipients to whom faxes can be sent .
Setup and Registration 5 To exit from this setup, press [Close] several times until the System Menu default screen is displayed.
Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed.
Setup and Registration NOTE: Set the same characters for the numbers indicated by the same letter in parentheses. For example, the same characters should be used as the encryption key (C) in both the sending and receiving systems. Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.
Setup and Registration 6 Press [OK]. To register other encryption keys, repeat steps 3 to 6. 7 To exit from this setup, press [Close] several times until the System Menu default screen is displayed. Changing and Deleting Registration Contents of Encryption Key 1 Follow steps 1 to 2 of Registering an Encryption Key on page 6-27. 2 Select the encryption key to be changed or deleted. To change the registration contents, go to step 3, and to delete the registration contents, go to step 7.
Setup and Registration 1 Register the encryption key you have arranged with the receiving system. (Refer to Registering an Encryption Key on page 6-27.) When an encryption key has already been registered, go to the next step. 2 Press the Send/FAX key. 3 Place the originals. 4 Press [FAX No. Entry]. 5 Use the numeric keys to enter fax number of the other party, and press [Encrypted Transmission]. Ready to send. Destination 0 Enter Destination. FAX No.
Setup and Registration 8 Press [Use] and use the numeric keys to enter the encryption box number (4 digits), and press [OK]. Ready to send. Destination 0 Enter Destination. FAX No. Entry - Encryption Box Not Use Enter box number using numeric keys . Use Box No. 0002 Cancel OK 10/10/2007 10:00 Status 9 Press [OK]. 10 Press [OK]. 11 Press the Start key. The transmission will start.
Setup and Registration Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Description Off Print the received data at 100% of the original size by dividing it into several sheets of paper. On Print the received data by reducing the original size according to the paper size. 1 Press the System Menu key. 2 Press [FAX/i-FAX], [Next] of Reception, [Next] of Basic, and [Change] of Reduced RX Size. 3 Select [Off] or [On].
Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the System Menu key. 2 Press [FAX/i-FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing. 3 Select either [Off] or [On]. FAX - Duplex Printing Print faxes on both sides of the page. Off On Cancel Status 6-32 OK 10/10/2007 10:00 4 Press [OK].
Setup and Registration 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. NOTE: If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled. 1 Press the System Menu key. 2 Press [FAX/i-FAX], [Next] of Reception, [Next] of Basic and then [Change] of 2 in 1 Print. 3 Select either [Off] or [On].
Setup and Registration Remote Diagnosis If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems. NOTE: To use Remote Diagnosis, you must first sign an agreement with our service representative and register a preset ID on the machine. For more information, contact your Service Representative or Authorized Service Center.
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. • • OPERATION GUIDE FAX Backup Kit ............................................................ 7-2 Dual FAX ......................................................................
Optional Equipment FAX Backup Kit The FAX Backup Kit is a 128 MB microchip card that you can use to back up important data. Call a service representative for mounting or removal of the card. You can use the FAX Backup Kit to back up the following data: • Data stored in FAX Boxes • Job accounting data Received fax data to be backed up Data stored in FAX Boxes • Since data is backed up automatically when it is stored, no special operation is required.
Optional Equipment Dual FAX Installing the Dual FAX option allows you to use 2 phone lines. This reduces the time until faxes are sent to all the recipients in tasks such as sequential broadcast transmissions to multiple recipients. Also, because you can then send and receive simultaneously, there will be fewer occasions when you cannot receive a fax during fax transmission.
Optional Equipment 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. 3 Press [Next] of Job Accounting Setting, [Register/Edit] of Accounting List, and then [Add]. 4 Press [Change] of FAX Port Restriction.
8 Internet Faxing (i-FAX) This chapter explains how to use Internet faxing (i-FAX). • • • • OPERATION GUIDE What is i-FAX?.............................................................. 8-2 i-FAX Settings............................................................... 8-5 i-FAX Transmission .................................................... 8-10 i-FAX Reception .........................................................
Internet Faxing (i-FAX) What is i-FAX? The i-FAX function sends and receives faxes via the Internet without using a phone line. The sending machine sends the scanned fax original to the recipient’s Email address as an E-mail attachment. The receiving machine receives the original from the mail server and prints the fax file. The main features of i-FAX are: • It reduces communication costs since it does not use a phone line.
Internet Faxing (i-FAX) Notes on Using i-FAX • To use i-FAX, you must connect this machine to a computer using a network cable and specify the network settings. Refer to i-FAX Settings on page 8-5 for details. • If you cannot successfully send an i-FAX to the recipient, you normally receive an E-mail error message from the server. However, in some cases problems can arise such that you do not receive the error message.
Internet Faxing (i-FAX) capacity information in the address book, this machine will automatically tailor its transmissions to each recipient’s reception capacity. For more information on sent fax reports, refer to Activity Report on page 5-10. For more information on setting the conditions for destination machines, refer to Contact Registration (i-FAX) on page 3-19 or i-FAX Transmission on page 8-10.
Internet Faxing (i-FAX) i-FAX Settings To send and receive Internet faxes, you must first specify the SMTP server and POP3 server settings. Specify these settings using COMMAND CENTER on a computer that is connected to this machine via a network. Refer to the machine’s Operation Guide for information on the network settings. Accessing COMMAND CENTER 1 Open the web browser. 2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g. http://192.168.48.21/.
Internet Faxing (i-FAX) i-FAX SMTP Settings FAX/i-FAX > i-FAX > SMTP Use this page to specify the settings for the SMTP server used for Internet faxing.
Internet Faxing (i-FAX) The settings available on the i-FAX SMTP page are shown below. Item Description Use i-FAX Server If this option is set to Off, use the SMTP server settings for E-mail transmission. To specify separate settings for i-FAX transmission, select On in this setting and register the SMTP server. SMTP Port Number Set the port number used by SMTP. Normally, 25 is used. SMTP Server Name Enter the SMTP server name or SMTP server IP address. You can enter up to 62 characters.
Internet Faxing (i-FAX) i-FAX POP3 Settings FAX/i-FAX > i-FAX > POP3 Use this page to specify the settings for the POP3 server used for Internet faxing. The settings available on the i-FAX POP3 page are shown below. Item Description POP3 Displays the POP3 settings. To receive Internet faxes, this setting must be On. To change the setting, go to Advanced > E-mail > POP3 > General and set POP3 Protocol to On. Auto Receive 8-8 Specify whether to automatically check the i-FAX server (POP3 server).
Internet Faxing (i-FAX) Item Description Check Interval Displays the interval for connecting to the POP3 server to check for incoming E-mail. To change the setting, go to Advanced > E-mail > POP3 > General and change the Check Interval setting. Run once now Click Receive to immediately connect to the POP3 server and check for incoming E-mail. E-mail Address Enter the i-FAX address (E-mail address). You can enter up to 62 characters.
Internet Faxing (i-FAX) i-FAX Transmission This section explains how to send an i-FAX by directly entering the recipient’s E-mail address. Switching to the Send Screen 1 Check that the basic send screen is displayed on the touch panel. (Refer to page 1-6.) Ready to send. Destination 0 Enter Destination. Destination Detail Address Book 1/1 Folder Path Entry On Hook 001 Free Chain 002 Detail /Edit 003 Delete 004 Recall 005 No. A OFFICE 006 Destination 007 FAX No.
Internet Faxing (i-FAX) Specifying the Destination 3 1 Press [i-FAX Addr Entry]. Ready to send. Destination 0 Enter Destination. Destination Detail Address Book 1/1 E-mail Addr Entry Folder Path Entry On Hook Chain Detail /Edit Delete Recall 001 002 A OFFICE 003 004 005 No. 006 007 008 009 010 1/10 Free Destination i-FAX Addr Entry Quick Setup Type of Original/ Transmission Color/Image Press [i-FAX Address]. Advanced Setup 10/10/2007 10:00 Status 2 FAX No.
Internet Faxing (i-FAX) 6 Specify the destination conditions and press [OK]. Item 7 Description Resolution Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.
Internet Faxing (i-FAX) For information on how to select the resolution, refer to Selecting the Resolution on page 3-7. NOTE: 300 × 300 dpi is not supported for i-FAX transmissions. If 300 × 300 dpi is selected, the fax is sent at a lower resolution of 200 × 200 dpi (Fine). If you selected a resolution that is prohibited by the destination conditions, the fax is automatically sent using a lower (permitted) resolution.
Internet Faxing (i-FAX) 2 Press [Sending Jobs]. Status Status The list of accepted time, destination, and status are displayed for each job. Scheduled Job Job No . Accepted Time Type 000001 Log All Job Type 10:00 Destination User Name Status Sending ABCD@xxx.com 1/1 Cancel Detail Printing Jobs Status Sending Jobs Storing Jobs Device/ Communication Paper /Supplies 10/10/2007 10:00 Executing TX job1.
Internet Faxing (i-FAX) i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. You can change the following reception settings: • i-FAX address registration • Incoming E-mail check interval setting • Cover page (E-mail information) printing For details, refer to i-FAX POP3 Settings on page 8-8.
Internet Faxing (i-FAX) 8-16 OPERATION GUIDE
9 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included CD-ROM, which describes how to operate your PC to send a fax using Network FAX and make various settings. • • OPERATION GUIDE What is Network FAX? ................................................. 9-2 Setup ............................................................................
About Network FAX What is Network FAX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. • An Address Book (in the machine/PC) can be used to specify a desired destination. • Addition of a cover page. • Transmission and printing can be done simultaneously. • E-mail reporting of the transmission result.
About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box.
About Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE: Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment. For details, refer to Memory Forwarding on page 4-16.
10 Troubleshooting This chapter explains how to deal with problems. • • • • OPERATION GUIDE Indicators During Sending/Receiving Operation ........ 10-2 Precautions When Turning Power OFF ..................... 10-3 Error Messages .......................................................... 10-4 Troubleshooting..........................................................
Troubleshooting Indicators During Sending/Receiving Operation The Send, Receive and Memory indicators show the fax transmission status. 10-2 • The Send indicator blinks when the machine is sending a fax. The Receive indicator blinks when the machine is receiving a fax. • The Memory indicator blinks when source data is being stored in memory for memory transmission. • The Memory indicator is lit when there is source data stored in the memory for delayed transmission.
Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch.
Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on page 15 of the Appendix for a description. To print the sent/ receipt result report, refer to Send Result Reports on page 5-8 and FAX RX Result Reports on page 5-9.
Troubleshooting Message Checkpoint Corrective Action Reference Page Cannot execute this job. Restricted by Job Accounting. Job is canceled. Press [End]. – Fax transmission is prohibited by Job Accounting. No further operation is possible. Press [End]. The job is canceled. Check the setting for Job Accounting. Refer to the machine’s Advanced Operation Guide. Phone is off the hook. Is the phone (commercially available) connected to the machine off the hook? Hang up the handset.
Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Cannot send document. Checkpoint Reference Page Corrective Action Is the modular cord connected correctly? Connect the modular cord correctly. – Is Communication error displayed? Remedy the cause of error and send again. Appendix-15 Is TX (transmission) restriction activated? Cancel the TX restriction.
Troubleshooting Symptom Cannot perform sub address transmission. Checkpoint Is the recipient fax machine Reference Page Corrective Action Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature. – Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine? If your entry is correct, check with the recipient.
Troubleshooting Symptom Cannot use sub address bulletin board communication. 10-8 Reference Page Checkpoint Corrective Action Does the other party’s fax machine have the same sort of sub address bulletin board communication function? If the other party’s fax machine does not have the same sort of sub address bulletin board communication function, it cannot receive faxes via a sub address bulletin board. Check with the recipient.
Appendix • • • • • • OPERATION GUIDE Character Entry Method .................................. Appendix-2 Specifications .................................................. Appendix-5 Menu List......................................................... Appendix-6 Received FAX Sizes and Paper Priority (Inch Model) .................................................... Appendix-9 Received FAX Sizes and Paper Priority (Metric Model) ............................................... Appendix-12 Error Code List .....
Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine’s Advanced Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps.
No. Display/Key Description 10 [Cancel] Press to cancel entered characters and return to the screen before the entry was made. 11 [OK] Press to finalize the entry and return to the screen before the entry was made. Upper-case Letter Entry Screen Account Name Use the keyboard to enter. Limit:32 characters Input:0 characters L ! @ Q # W A E S Z % R D X Upper-case $ T F C & Y G V Lower-case ^ B * U H ( I J N I ) O K M No.
1 Press [Upper-case]. 2 Press [L]. The letter L is shown on the display. Account Name Use the keyboard to enter. Limit:32 characters Input:1 characters L L ! @ Q # W A $ E S Z D X Upper-case % R ^ T F C G V Lower-case & Y * U H B K ( I J N ) O K M No./Symbol I J _ P L < + { : > Backspace ~ } l " ? Space Cancel OK Status 3 Press [Lower-case]. 4 Press [i], [s], [t] and [Space]. 6/6/2006 10:00 Account Name Use the keyboard to enter.
Specifications NOTE: Specifications are subject to change without notice. Item Description Type Optional FAX kit Compatibility G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/ 7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction ECM Original Size Max. width: 11"/297 mm, Max.
Menu List The function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operate the machine.
System Menu Key Common Settings Sound FAX Speaker Volume Document Box/Removable Memory Edit Box FAX Box Polling Box Delete Transmitted File FAX/i-FAX TX/RX Common Encrypt.
Continued from previous page Report Report Print Status Page Print Result Report Setting Send Result Report FAX/i-FAX Attach Send Image FAX RX Result Report FAX RX Result Report Type Admin Report Settings Edit Destination Address Book FAX Sub Address (Sending) Transmission Start Speed ECM Encrypted i-FAX Transmission Mode Destination Condition One-Touch Key User Login/ Job Accounting Status/Job Cancel Key List Print Adress List (Name) User Accounting Adress List (No.
Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Priority Received FAX Size ST LT-R LT LG LD ST-R LT-R LT LG LD † 1 † 2 LT-R † LT †† LT-R † Paper Size 3 LG LG † †† † , LG LT-R LT † 4 LT LT-R † LT LD LD LD LG † 5 LD ST-R LT-R † LT 6 † ST-R 7 †. ††.
NOTE: The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-12.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Reduced RX Sizes Priority Received FAX Size ST LT-R LT LG LD ST-R LT-R LT LG LD † 1 † Paper Size 2 LT-R † LT † LT-R † 3 LT-R LT-R † LG LG LG LT LT LT LD LD LD LG † 4 † 5 †. LD ST-R † ST-R ST-R Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. : indicates print output on two sheets. NOTE: The abbreviations denote the following paper sizes.
Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
†. ††. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. Folio size original is reduced to match A4 size paper. : indicates print output on two sheets. NOTE: The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-12.
Reduced RX Sizes Priority Received FAX Size A5 B5 A4-R A4 FL B4 A3 A5-R B5 A4-R A4 FL B4 A3 A4-R A4-R A3 B4 A4 A4-R A4-R † 1 † 2 A4-R † † A4 B5-R † 3 FL B4 FL † FL † Paper Size 4 † A4 A4 A3 † 5 B5 † 6 A3 A4 A4 † A4-R B4 B4 B4 FL FL FL B5-R B5 B5-R B5-R B5-R † B5-R † 7 A3 A3 † B5 A3 † 8 †. B4 A5-R B5 B5-R † † † B5 B5 † A5-R A5-R Paper orientation is different from the received document.
Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE: If an error occurs during V34 communication, the U in the error codes is replaced by an E. Error Code OPERATION GUIDE Possible Cause/Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times. Send again. CANCELED Transmission was canceled due to an action to cancel transmission.
Error Code U01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. U01700 - U01720 Communication error occurred during high-speed transmission. Send again. U01721 Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission start speed and send again.
Error Code OPERATION GUIDE Possible Cause/Action U03500 Sub address bulletin board reception was attempted and the other party’s machine is an ourbrand model, but the specified sub address box was not registered on the other party’s machine. Check with the recipient. U03600 The other party’s machine is an our-brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect. Check with the other party.
Error Code Appendix-18 Possible Cause/Action U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check with the recipient. U14000 Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the FAX Box.
Index Numerics 2 in 1 Reception 6-33 A About this Operation Guide i, v Account Management 4-64 Address Book 3-16 Change/Deletion 3-26, 3-27 Registering a New Destination 3-16 Search 3-25 Select a Destination 3-24 Automatic Send 3-2 B Batch Transmission Function 4-3 Border Erase 4-70 Broadcast Transmission 4-5, 10-6 C Cancel Cancelling Delayed Transmission 3-14 Cancelling Direct Transmission 3-15 Cancelling Memory Transmission 3-13 Cancelling Polling or Sub Address Bulletin Board Transmissions 3-15 Cancel
Printing Job Log 5-4 SendingJob Log 5-5 Storing Job Log 5-5 FAX/Answering Machine Auto Switch Reception 6-4, 6-10 FAX/TEL Auto Switch Reception 6-2, 6-10 Memory Transmission 3-3 Cancel 3-13 Menu List Appendix-6 MP Tray Paper Output 6-13 I Network FAX 9-1 Flow of Receiving 9-2 Flow of Sending 9-2 Online Manual 9-1, 9-4 Setup 9-4 No Print Output 10-6 Indicators 10-2 Installation Precautions i, v Internet Faxing 8-1 COMMAND CENTER 8-5 Reception 8-15 Transmission 8-10 Interrupt Send 4-8 J Job Accounting 4-
Sub Address Bulletin Board Communication 4-55 Precautions for Use i, v Precautions When Turning Power OFF 10-3 Preparation Before Use 2-1 Previews FAX Box 4-47 Polling Box 4-62 Transmission 3-33 Program Dial 4-53 How to Change and Delete 4-53 How to Register 4-53 How to Use 4-54 R Received FAX Sizes and Paper Priority Appendix-9, Appendix-12 Receiving Mode 6-10 Reception Date/Time 6-11 Redial 3-32 Changing Retry Times 6-9 Reduced Reception 6-31 Reject Fax No.
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