Installation and User Guide Vaddio™ EasyTalk™ USB Solution PC Group Audio Conferencing Tools Part Numbers: 999-8530-000: 999-8530-001: EasyUSB™ Mixer/Amp (North America) EasyUSB Mixer/Amp (International) Mics and Speakers (Worldwide) 999-8500-000: EasyMic™ MicPOD 999-8510-000: EasyMic Ceiling MicPOD (White) 999-8515-000: EasyMic Ceiling MicPOD (Black) 999-8560-000: EasyTalk Ceiling Speakers (1-Pair Bose® DS 16F) 999-8565-000: EasyTalk Sound Bar Speaker EasyTalk Ceiling Speakers (1-Pair Bose DS16F with t
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EasyTalk USB Tools Table of Contents Overview: ................................................................................................................................................................................................................ 5 Unpacking ............................................................................................................................................................................................................... 6 EasyUSB Mixer/Amp................
EasyTalk USB Tools EasyUSB Mixer/Amp Installation: .................................................................................................................................................................... 24 Diagram: Basic System Connections ......................................................................................................................................................... 24 EasyMic MicPOD Installation .........................................................................
EasyTalk USB Tools Overview: The EasyTalk USB solution seamlessly integrates all the necessary audio functions required for group conferencing with plug and play appliances that directly connect to a Personal Computer. Use the EasyTalk USB solution to transform your PC into a meeting room using Unified Communication soft-clients such as Skype, Microsoft Lync, Jabber, Polycom, Vidyo, and others.
EasyTalk USB Tools Save These Instructions: The information contained in this manual will help you install and operate your product. If these instructions are misplaced, Vaddio keeps copies of Specifications, Installation and User Guides and most pertinent product drawings for the Vaddio product line on the Vaddio website. These documents can be downloaded from www.vaddio.com free of charge. Unpacking The EasyTalk USB room bundles will arrive in various configurations within the shipping box.
EasyTalk USB Tools Equipment Descriptions and Call-outs Diagram: EasyUSB Mixer/Amp The EasyUSB Mixer/Amp is the master audio device within an EasyTalk USB solution providing the only method to interface to PC or external A/V equipment. Every EasyMic USB solution MUST have an EasyUSB Mixer/Amp. EasyUSB Mixer/Amp Front Panel: Mixer/Amp ➌ ➋ ➊ 1) EasyMic Port LED: Blue indicates that EasyMic is connected and operational. Flashing blue indicates a communications error and unlit means not connected.
EasyTalk USB Tools EasyMic MicPOD The EasyMic MicPOD is a proprietary tabletop microphone device for use with the EasyUSB Mixer/Amp. It incorporates three unidirectional microphone elements and three acoustic echo cancellers for premium 360 degree coverage. The EasyMic MicPOD performs the Hands-Free audio processing required for conferencing applications. The pod also includes user interface buttons for typical functions used during an audio conference.
EasyTalk USB Tools Diagram: Bottom View of EasyMic MicPOD ➊ ➋ ➌ 1) EasyMic Port: RJ-45 Connection port that is home ran to the EasyUSB Mixer/Amp via up to 100’ (30.48m) of CAT-5 cable. 2) Cable Management: A channel with cable tabs is for routing CAT-5 cable from the mic while allowing the mic to sit flat on any surface. 3) Rubber Feet: Six rubber feet are evenly space around the radius on the bottom of the EasyMic MicPOD to prevent the mic from sliding around on the table, which can be annoying.
EasyTalk USB Tools EasyMic Ceiling MicPOD The EasyMic Ceiling Array consists of two assemblies; a microphone array head and Ceiling Interface Module. The Ceiling Interface Module houses the electronics for the microphone and is typically installed above the ceiling of the room. The Array Head includes the microphone elements and drop cable that is plugged into the Ceiling Interface Box. The EasyMic Ceiling Array is a proprietary microphone system of the EasyTalk USB solution.
EasyTalk USB Tools Diagram: EasyMic Ceiling MicPOD Array Head ➊ ➋ ➌ 1) Trim Cover: The trim cover screws onto the 5/8” Feed-Through Coupler on the Ceiling Interface Module providing a dressed appearance for ceiling installations. Remember to keep the pilot hole in the tile or drywall as close to 5/8” as possible 2) Array Head Drop Cable: A 36” cable terminated with a RJ-45 jack and provides the connection of the Array Head with the processing board housed in the Ceiling Interface Module.
EasyTalk USB Tools Room Design & Applications Room Considerations and Layout: o Room Acoustics The room’s acoustical characteristics play an important part on the performance of the audio conference. Two key factors impacting speech intelligibility in conference room applications are reverberation and noise. Reverberation refers to reflected audio signals that bounce off walls, tables, ceilings and arrive at the listener at a later time than the direct sound from the talker (see diagram).
EasyTalk USB Tools Diagram: Noise Criteria Table Typically the noise criterion needs to be within the 30-40 or below range for effective human perception. The noise contributions to the audio being sent to the far-end participants can be exaggerated by the microphone placement. The microphones are amplified and thus also amplify the ambient noise sources within the room. Care should be taken to minimize noise contributions within the room and the relationship with the microphone positions.
EasyTalk USB Tools Microphone Placement The closer the microphones are to the participants within a conference, the more natural and intelligible the voice will be to the far-end participants. For optimum audio performance, the microphone should be placed at no more than 50% of the critical distance. A microphone’s critical distance is the distance from the talker to the microphone in which the direct audio signal is the same intensity as the reflected audio (see diagram).
EasyTalk USB Tools Loudspeaker Placement The location of the loudspeakers within the conference room is a critical factor for the user’s experience. The primary factor is to ensure a comfortable audio level (Sound Pressure Level) is producing the same level at all participants within the room. Also, a minimum distance of 4 feet separation between the EasyMic MicPOD and loudspeaker should be maintained for optimum audio conferencing performance.
EasyTalk USB Tools Diagram: Small Conference Table System with one (1) EasyUSB Mixer/Amp, one (1) EasyMic MicPOD, one (1) EasyTalk Sound Bar and one (1) HD-USB PTZ Camera. HD-USB Camera Diagram: Large Conference Table System with one (1) EasyUSB Mixer/Amp two (2) EasyMic MicPODs, one (1) EasyTalk Sound Bar and one (1) HD-USB PTZ Camera. HD-USB Camera 16’ (4.
EasyTalk USB Tools Diagram: Large Conference Table with Ceiling Speakers System with one (1) EasyUSB Mixer/Amp two (2) EasyMic MicPODs and two (2) EasyTalk ceiling speakers (camera and monitor not shown) Diagram: Large Conference Table with Ceiling Speakers and Ceiling Mics System with one (1) EasyUSB Mixer/Amp, two (2) EasyMic Ceiling MicPODs* and two (2) EasyTalk Ceiling Speakers (camera and monitor not shown) *Note the distance requirement between the ceiling speakers and the ceiling microphones is 4’
EasyTalk USB Tools Diagram: Very Big Conference Table with Overflow Seating System with one (1) EasyUSB Mixer/Amp, two (2) EasyMic Ceiling MicPODs* four (4) EasyTalk Ceiling Speakers 2-Lines wired series) and a ClearVIEW HD-USB PTZ Camera *Note the distance requirement is still 4’ between the speakers and the microphones. Typical Ceiling Installation Arrangements: Recommended ceiling installation arrangements for the EasyMic Ceiling MicPOD and ceiling speakers are depicted in the above diagrams.
EasyTalk USB Tools System Connection Diagrams The EasyTalk USB Solution can be used in a wide range of conferencing applications with the flexibility to work in both new and existing installations. The product supports plug-and-play installation with user selectable dip switches associated with audio mixing modes and advanced signal processing. The EasyUSB Mixer/Amp is designed to support both the EasyMic MicPOD (tabletop version) and EasyMic Ceiling MicPOD (ceiling version) in any combination.
EasyTalk USB Tools The next Diagram depicts a similar configuration but interfaces to an external audio amplifier instead of using the internal 2 x 20 watt amp within the EasyUSB Mixer/Amp. The EasyUSB Mixer/Amp will automatically configure the Acoustical Echo Cancellation functions within the EasyMic MicPOD to work with these loudspeaker scenarios.
EasyTalk USB Tools LCD Monitor Loudspeakers: This same connection scheme using the Line Output for the connection to the room’s loudspeaker can be used if desire is for playback to originate from LCD displays using its internal loudspeakers. In this application, the user should avoid using LCD volume controls for adjusting level during a conference for the same reason described above. It is important to note that some LCD displays default the audio input source to the HDMI connected video source.
EasyTalk USB Tools Video Conference Bridge with PC-based USB Conference: The EasyUSB Mixer/Amp has the capabilities to bridge audio between the PC and a traditional video conferencing end point. This mode is selected by the back panel dip switches in conjunction with proper wiring of audio line input and output between videoconferencing system end point and EasyUSB Mixer/Amp.
EasyTalk USB Tools PC-based USB Conferencing with Analog Recording or Streaming: The EasyUSB Mixer/Amp includes an audio mixing mode for creating recordings or streaming the audio content of both the local and far-end participants. The recording mixing mode is selectable from the back panel dip switch. The diagram below depicts a connection scheme with the Vaddio AV Bridge in an IP Streaming application.
EasyTalk USB Tools Step-by-Step Installation Instructions EasyUSB Mixer/Amp Installation: Locate the EasyUSB Mixer/Amp in a centralized location within the conference room within 6 feet of the PC (unless optional USB Extension kit is installed). Follow steps below to install devices: Diagram: Basic System Connections EasyUSB Mixer/Amp Rear Panel Power Supply USB 2.
EasyTalk USB Tools Optional Accessories - The EasyUSB Mixer/Amp has two optional accessory kits: Rack Mounting Kit: The rack kit provides a method for the EasyUSB Mixer/Amp to be installed in a 1RU space within a rack. The Rack Kit includes two rack ears (one long and one short). The rack ears are mounted on the sides of the EasyUSB Mixer/Amp using the existing screws included on the device. USB 2.0 Extension Kit: An optional USB Extension Kit extends the USB 2.
EasyTalk USB Tools EasyMic Ceiling MicPOD: For some of the most obvious reasons, a ladder is required to install the Ceiling MicPODs and EasyTalk ceiling speakers into a ceiling with acoustic tile. Safety comes first, so please use safe tools, ladders and install practices. Measure twice cut once… STEP 1: Identify desired location of the ceiling tile for the EasyMic Ceiling MicPOD to be installed. Use the Tile Support Brace as a template.
EasyTalk USB Tools EasyTalk Sound Bar Installation: STEP 1 (Table Installation): Attach included rubber feet approximately 2” from each end of the Sound Bar. STEP 1a (Wall Installation): Attach four rubber bumpers on the back side of the Sound Bar corners. Step 2: Connect speaker wire to the Left and Right speaker terminals on the rear of the Sound Bar. It is recommended to leave the center speaker terminal unconnected.
EasyTalk USB Tools EasyTalk Ceiling Speaker Installation: A complete set of installation instructions are provided with the Bose DS16F ceiling speakers packaging. Diagram: Installing Ceiling Speakers in Ceiling Tile STEP 1: Identify desired location of the ceiling tile for the speaker to be installed in. Use included template to cut hole in tile. Again safety comes first. STEP 2: Place Tile Support Brace in ceiling over the top of the open hole.
EasyTalk USB Tools System Configuration and Programming EasyUSB Mixer/Amp: The EasyUSB Mixer/Amp has an eight pin dip switch on the rear of the device for allowing installers to customize product for the desired conferencing application. Available configuration functions are listed in Table below. The “up” position on the dip switch represents enable and the “down” position represents disable.
EasyTalk USB Tools Mixing Modes: The EasyUSB Mixer/Amp supports three distinct audio mixing modes for common audio conferencing applications in which the product may be used. The mixing modes are selectable from the rear dip switches on the EasyUSB Mixer/Amp. Each mixing mode automatically reconfigures the internal matrix mixer for audio signal routes required for proper operation of the acoustical echo cancellation functions within the EasyMic devices.
EasyTalk USB Tools Advanced Audio Processing Functions Speaker EQ Filter (Switch 4): A specialized loudspeaker equalization filter is included within the EasyUSB Mixer/Amp and is applied to both speaker outputs when enabled. The EQ filter is designed to emulate a spatial image into the room for voice band signals based upon a mono source. The EQ filter can enhance speech intelligibility into the room particularly when used with band-limited loudspeakers.
EasyTalk USB Tools User Operations Connecting to a PC: The EasyUSB Mixer/Amp is connected to the PC with a simple USB cable. The connector on the EasyUSB Mixer/Amp is a USB Type-B Male. Once connected, the PC’s operating system will recognize the EasyUSB Mixer/Amp as a USB sound device. The sound device will be identified as an echo cancelling speakerphone with one playback channel (speaker) and one recording channel (microphone).
EasyTalk USB Tools STEP 2: Go to the Playback Tab on Sound pop-up window. Select the EasyUSB device in the list. Press the arrow on the “Set Default “button at the bottom. Select the “Default Communication Device” in the list. Windows 7 allows the user to set the sound device as either the default sound device or the default communication device. If set as the default communication device all UC soft-client applications will automatically be routed to this sound device.
EasyTalk USB Tools Mixer in the PC: The EasyUSB Mixer/Amp volume and mute audio controls are mapped to the operating system sound device controls used by the software application. This allows the software application to change the loudspeaker volume or mute microphones from the PC (if supported by the software application). An example of typical speaker audio controls from the operating system is depicted below.
EasyTalk USB Tools EasyMic MicPOD User Controls The EasyUSB Mixer/Amp audio can be controlled by user buttons on the EasyMic MicPOD in addition to the PC controls described above. End-User audio controls include the speaker volume, microphone volume, and microphone mute. EasyMic MicPOD Echo Cancelling Table Mic EasyMic MicPOD User Controls Pressing the Answer button will answer an inbound call originating from the PC if supported by the software application.
EasyTalk USB Tools Using EasyUSB Tools with Unified Communications Soft Clients Skype Example: To use the EasyUSB Mixer/Amp with Skype, simply select the EasyUSB Mixer/Amp as the default sound device within the Skype application. This selection is made from the “Tools” menu within Skype. STEP 1: Go to Tools in the main Skype Menu and select “Options” from the list. An options pop-up window will appear. Go to Audio Settings in the list. ◄ STEP 2: Select the EasyUSB Mixer/Amp as the Microphone device.
EasyTalk USB Tools Microsoft Lync Example: To use the EasyUSB Mixer/Amp with Microsoft Lync, it must be selected as the audio device within the Lync applications. Simply go to the Tools menu and select “Options”. ◄ STEP 1: Go to the Tools menu and select Options in the list. Derwood Stevens STEP 2: A Lync-Options pop-up will be presented on the screen. Navigate to the Audio Device in the list.
EasyTalk USB Tools A Note about Working with Unified Communications Soft Clients As the examples with Skype and Microsoft Lync indicate, the soft clients essentially all work the same way. However, each of them have their own way of getting to the proverbial finish line. The language and nomenclature is different, the file systems and drop down menus differ, but the underlying objective is to assign the EasyUSB Mixer/Amp as the speaker and the mic for the PC to use as I/O for the soft client application.
EasyTalk USB Tools Firmware Updates The EasyUSB Mixer/Amp and EasyMic MicPOD devices can be upgraded in the field with the use of the Vaddio Loader software application. The processes for firmware updates are as follows: Step 1: If you are uncertain about updating or upgrading the equipment, please contact Vaddio Technical Support first. There is a possibility that any device can be turned into a brick, so give Tech Support a call first to get the dos and don’ts of updating.
EasyTalk USB Tools Warranty Information: (See Vaddio Warranty, Service and Return Policies posted on vaddio.com for complete details): Hardware* Warranty: One year limited warranty on all parts. Vaddio warrants this product against defects in materials and workmanship for a period of one year from the day of purchase from Vaddio. If Vaddio receives notice of such defects during the warranty period, they will, at their option, repair or replace products that prove to be defective.
EasyTalk USB Tools Compliance and CE Declaration of Conformity: ClearVIEW HD-USB PTZ Camera Compliance testing was performed to the following regulations: FCC Part15, Sections 15.107, 15.
EasyTalk USB Tools Technical Specifications EasyTalk USB Mixer/Amp Part Numbers EasyUSB Mixer/Amp 999-8530-000 (North America) EasyUSB Mixer/Amp 999-8530-001 (International) Audio Specifications Frequency Response: 20 HZ to 20 kHz Dynamic Range: >90dB THD + Noise: <.
EasyTalk USB Tools EasyMic MicPOD EasyMic MicPOD 999-8500-000 Part Numbers Frequency Response: 20 HZ to 20KHZ Audio Specifications Dynamic Range: >90dB THD + Noise: <.02% Type: Unidirectional Cardioid Microphones Number: Three (3) per Mic Frequency Response: 100 HZ-12KHZ Max Input Level: 115dB SPL Connector: RJ-45 EasyMic Port Max Distance: 100 feet to Mic Pod 25’ (7.
EasyTalk USB Tools General Information Operating Temperature Power Consumption Dimensions Weight 32° to 104° F (0° to 40° C)/20% to 80% Relative Humidity EasyUSB Mixer/Amp: Maximum 40 watts EasyUSB Mixer/Amp: 8.375” (212.73mm) W x 6.0” (152.4mm) L x 1.72” (43.7) H EasyMic MicPOD: 7” (177.8m) Diameter x 1” (25.4mm)Tall EasyMic Ceiling MicPOD Array: 2.5” (63.5mm) Diameter Sphere EasyMic Interface Module: 2.6” ( 66mm ) H x 8” (203.2mm) W (10.23” wide with top mounting flange overhang) x 4.
EasyTalk USB Tools Appendix 2: EasyUSB Mixer/Amp Serial Commands (ASCII) The EasyUSB Mixer/Amp has an RS-232 command interface for configuration and real-time control. The interface can be used interactively with a serial terminal emulator such as AMX or Crestron Control systems. The DIP Switch 1 must be in disable mode for the EasyUSB Mixer/Amp to function as a Data Terminal Equipment (DTE) device. The command echo and prompt can be enabled or disabled with the 6121 command.
EasyTalk USB Tools Preconfigured EasyTalk USB Audio Systems Five (5) preconfigured systems are offered to help simplify ordering and assist a speedy deployment of the Vaddio EasyUSB Tools within an organization. These systems do not exhaust the system possibilities and since each item is sold separately, a unique system is just waiting for the application.
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EasyTalk USB Tools 9433 Science Center Drive, Minneapolis, MN 55428 Toll Free: 800-572-2011 ▪ Phone: 763-971-4400 ▪ FAX: 763-971-4464 www.vaddio.com ©2012 Vaddio - All Rights Reserved. Reproduction in whole or in part without written permission is prohibited. Specifications and pricing are subject to change notice. Vaddio, EasyUSB, EasyMic, trademarks Vaddio EasyTalk USBwithout Solution - Document Number 342-0449 Rev BEasyTalk, ClearVIEW, EZCamera, and PowerRite arePage 48 of 48of Vaddio.
