HARRIS COUNTY Job No. REQUEST FOR PROPOSAL COVER SHEET 12/0309 PROPOSAL FOR: Furnish and Upgrade Surveillance System with Internet Protocol Based Closed Circuit Television System for the Harris County Juvenile Probation Department DUE DATE: DECEMBER 31, 2012 Due no later than 2:00 P.M. local time in Houston, Texas. later than the date and time above will not be considered. OFFERORS NOTE: Proposals received Carefully read all instructions, requirements and specifications.
TABLE OF CONTENTS This bid/proposal package includes the components checked below. If the item is not checked, it is not applicable to this bid/proposal. Offerors are asked to review the documentation to be sure that all applicable parts are included. If any portion of the documentation is missing, notify the Purchasing Department immediately. Offeror should be thoroughly familiar with all of the following items applicable to the bid/proposal before submitting an offer. X 1.
GENERAL REQUIREMENTS FOR PROPOSALS READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM. General Requirements apply to all advertised requests for proposals; however, these may be superseded, whole or in part, by the SPECIAL REQUIREMENTS/INSTRUCTIONS OR OTHER DATA CONTAINED HEREIN. Review the Table of Contents. Be sure your proposal package is complete.
DIGITAL FORMAT If offeror obtained the proposal specifications in digital format in order to prepare a response, the proposal must be submitted in hard copy according to the instructions contained in this proposal package. If, in its proposal response, offeror makes any changes whatsoever to the County's published proposal specifications, the County's proposal specifications as published shall control.
GRANT FUNDING Any contract entered into by the County that is to be paid from grant funds shall be limited to payment from the grant funding and the vendor/provider understands that the County has not set aside any County funds for the payment of obligations under a grant contract.
POTENTIAL CONFLICTS OF INTEREST An outside consultant or contractor is prohibited from submitting a proposal for services on a Harris County project of which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or was in any other manner associated by ownership to any party that was a designer or other previous contributor.
SCANNED OR RE-TYPED RESPONSE If in its response, offeror either electronically scans, re-types, or in some way reproduces the County's published proposal package, then in the event of any conflict between the terms and provisions of the County's published proposal package, or any portion thereof, and the terms and provisions of the response made by offeror, the County's proposal package as published shall control.
WAIVER OF SUBROGATION Offeror and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County as an indirect party to any suit arising out of personal or property damages resulting from offeror's performance under this agreement. WARRANTIES Offerors shall furnish all data pertinent to warranties or guarantees which may apply to items in the proposal. Offerors may not limit or exclude any implied warranties.
SPECIAL REQUIREMENTS/INSTRUCTIONS The following requirements and instructions supersede General Requirements where applicable. VENDOR INSTRUCTIONS Responses to this Request for Proposal (RFP) shall be formatted and organized in the following order for consistency and easy screening: All proposals must be typed, single spaced, and printed single-sided on 8 ½” by 11” paper.
SPECIAL REQUIREMENTS/INSTRUCTIONS (CONTINUED) Section III: Pricing Information – See PRICING/DELIVERY INFORMATION page for instructions. Section IV: Organizational Information/Qualifications Vendor’s history, background and principal officers Company organization chart Description of project team organization; names and resumes of team members Section V: Legal Documents – Include any standard agreement(s) and/or contracts(s) associated with vendor’s response.
SPECIAL REQUIREMENTS/INSTRUCTIONS (CONTINUED) proposal response may be incorporated into any contract which results from this RFP, and vendors are cautioned not to make claims or statements it is not prepared to commit to contractually. Failure of vendor to meet such claims will result in a requirement that vendor provide resources necessary to meet submitted claims. Harris County Purchasing may initiate discussions with selected vendors; however, discussions may not be initiated by vendors.
SPECIAL REQUIREMENTS/INSTRUCTIONS (CONTINUED) Submission of a proposal implies vendor's acceptance of the evaluation criteria and vendor’s recognition that subjective judgments must be made by the Evaluation Committee. AWARD Harris County anticipates awarding to a single vendor. However, Harris County reserves the right to award to more than one vendor if in the best interest of Harris County. No award can be made until approved by Harris County Commissioners Court.
SPECIFICATIONS Furnish and Upgrade Surveillance System with Internet Protocol Based Closed Circuit Television System for the Harris County Juvenile Probation Department SCOPE Harris County is requesting proposals from qualified security electronics vendors to upgrade the current surveillance system to an Internet Protocol (IP) based Closed Circuit Television (CCTV) System for the Harris County Juvenile Probation Department (JPD).
SPECIFICATIONS (CONTINUED) BACKGROUND Harris County is the nation’s third most populous county with nearly 4.1 million (4,070,989) according to 2009 estimates by the U.S. Census bureau. Harris County has a larger population than 24 states. The city of Houston is the county seat. The Harris County Juvenile Justice Center (JJC) is located at 1200 Congress Houston, Texas 77002.
SPECIFICATIONS (CONTINUED) VMS references in all sections: Video Management Software ONVIF references in all sections: Open Network Video Interface Forum COTS references in all sections: Commercial Off-The-Shelf EVM references in all sections: Event Management System REQUIREMENTS Vendor shall provide a complete turnkey systems including all software, camera and site licensing, hardware, equipment, peripherals, programming, interfaces with other systems, conduits, boxes, and raceways, power, wire and cable,
SPECIFICATIONS (CONTINUED) Scope of Work Vendor shall provide a complete turnkey system including all software, camera and site licensing, hardware, equipment, peripherals, programming, interfaces with other systems, conduits, boxes, and raceways, power, wire and cable, carpentry, demolition, patching, refinishing, and relocation. Vendor should include the cost of all other trades necessary to install the complete system, whether specifically mentioned or not.
SPECIFICATIONS (CONTINUED) 5. 6. 7. 8. 9. 10 11. 12. 13. 14. Vendor will be required, before the award on the contract, to demonstrate to the HCJPD team that it has the necessary facilities, ability, experience, and financial resources to provide the services specified in this bid in a satisfactory manner. Vendor will be required to work around and/or accommodate on-going operations without disrupting services, utilities or procedures.
SPECIFICATIONS (CONTINUED) 5. 6. All non-standard backboxes by the Security Electronics Division. All work performed in all Sections shall be performed in a series of stages floor by floor or area by area in order not to disrupt daily business or institution activities. Qualifications 1. Vendors shall have renovation and replacement experience, of occupied detention facilities. 2.
SPECIFICATIONS (CONTINUED) 11. A letter from the Surety Company reflecting the Surety Company’s history and experience with vendor providing the Security Electronics and the current bonding limit. Vendors who do not meet these specifications, fail to turn in a valid prequalification, or do not have an acceptable reputation of good service will not be allowed to bid.
SPECIFICATIONS (CONTINUED) 7. 8. 9. 10. Maintenance data for materials and products, for inclusion in Operating and Maintenance Manual specified in Division 1 and Division 16 "Basic Electrical Requirements." Provide complete manual material concurrently with the system submittal and provide updated final version of Manuals one month before completion of construction and final system turnover.
SPECIFICATIONS (CONTINUED) Installation 1. General: Install system in accordance with National Electric Code (NEC), Near Field Communicators(NFC), International Building Code (IBC), Americans With Disabilities (ADA), Underwriter Laboratories (UL), National Fire and Protection Association (NFPA) 70 and other applicable codes. Install equipment in accordance with manufacturer's written instructions. 2. Wiring Methods: Install wiring in raceway except consoles, desks, and counters. 3.
SPECIFICATIONS (CONTINUED) 6. Retesting – Re-certify deficiencies indicated by tests and completely retest work affected by such deficiencies at vendor's expense. Verify by the system test that the total system meets the Specifications and complies with applicable standards. Quality Assurance 1. Installer Qualifications: Engage an experienced installer who is a factory authorized service representative to perform the work in this section. 2.
SPECIFICATIONS (CONTINUED) Extra Materials Deliver products as identified in the individual sections in factory containers. Materials are to be stored in a clean dry space, in original containers. Protect products from fumes and construction traffic. Handle carefully to avoid damage. EXECUTION System Validation 1. Train Harris County's maintenance personnel in the procedures and schedules involved in operating, programming, troubleshooting, servicing, and preventative maintenance of the system.
SPECIFICATIONS (CONTINUED) b. Network Service: Provide the ability to make changes or modifications, provide service or monitor touchscreen or PLC activity. Provide network access to the facility to allow upgrades, changes, modifications, troubleshooting and status updates. Provide at no cost to Harris County, an internet connection through Mobile Satellite or an ISP for the period of 3 year after acceptance by Harris County. The connection shall be no less than 512K upload and 512K download.
SPECIFICATIONS (CONTINUED) 5. All work performed in all Sections shall be performed in a series of stages floor by floor or area by area in order not to disrupt daily business or institution activities. PRODUCTS Video Management Software – General 1. The Video Management Software (VMS) shall meet the requirements of business and government surveillance applications. The software shall be unique and power a series of Network Video Recorders, IP Cameras and Workstations.
SPECIFICATIONS (CONTINUED) 8. 9. 10. 11. 12. A web-based interface shall be provided to access the VMS from any standard web browser enabled device. It shall provide live viewing, playback controls. The software shall allow control of a Network Video Recorder (NVR) using a administrative networked workstation with administrative authorization to shall have the ability to start or stop video, play back video, adjust all aspects of camera, and recording functionality.
SPECIFICATIONS (CONTINUED) 2. 3. 4. 5. 6. 7. 8. f. The number of groups and users authorized on the IP cameras and encoders/decoders will be limited to 20 groups and 100 users. g.
SPECIFICATIONS (CONTINUED) 9. 10. 11. 12. 13. f. Run an audio file on alarm; for example, audible instructions. g. Send an email, text message, start video or any other task that can be initiated by a batch file in response to a Central Failure Notification (CFN) or Recording System Verification (RVS) notification. h. An authorized user shall be able to program and execute macros remotely without the need to be physically located at the recorder that the macros will be programmed on. i.
SPECIFICATIONS (CONTINUED) 14. 15. 16. 17. 18. installation, configuration and editing of maps. Maps should have the ability to be moveable anywhere on the screen. There shall be a Language Translation Utility (LTU). It shall allow a manual translation of the entire GUI into any language that uses varying alpha-numeric character sets. The utility shall also store files to enable changing from one language to another.
SPECIFICATIONS (CONTINUED) 3. 4. 5. c. A multi-screen display area that allows for screen displays of: Single Camera Quad 3x3 4x4 6-way d. Full screen of any of the above selected multi-screens shall allow for the viewing of the particular multi-screen in full screen mode by hiding the graphical user interface. e. Access to all available programming menus. f. On-demand recording of video currently viewed shall allow for the recording of any camera from any recorder connected to the network.
SPECIFICATIONS (CONTINUED) 6. 7. 8. The timeline shall provide a graphical interface depicting color-coded bars that indicate video previously recorded as well as all alarmed video. Video indicator bar shall indicate recording with no sensed motion Any recorders on the network shall be capable of playing back, by utilizing the multi-screen displays, a mix of videos previously recorded on any other server on the network, or archived.
SPECIFICATIONS (CONTINUED) i. 2048 x 1536 pixels (3.1 MP) j. 2592 x 1944 pixels (5.0 MP) Virtual Matrix Display Controller 1. Virtual Matrix Display Controller (VMDC) shall be available for digital video recording management and network software. The VMC shall provide the following capabilities: a. Display any IP camera on the network on any monitor on the network. b. Allow the use of both 4 x 3 and 16 x 9 monitors. c. Allow control of the system from VMDC PC GUI, PLC. d.
SPECIFICATIONS (CONTINUED) IP SD and Megapixel Camera Dome Specifications 1. The indoor fixed camera dome shall incorporate a fixed camera/lens combination. The camera dome shall be available for indoor surface mounting. The high-resolution day/night camera shall be available with an integral 3.3-12 mm or 9-22 mm varifocal autoiris lens.
SPECIFICATIONS (CONTINUED) Electrical Specifications 1. Input Voltage:24 VAC, 12 VDC or PoE 2. Current (MFZ On/Off): 720p: 24 VAC: 323 mA/462 mA 12 VDC: 404 mA/725 mA VGA: 24 VAC: 315 mA/452 mA 12 VDC: 394 mA/709mA PoE: Class 2 3. Power Consumption (MFZ Off/On): 720p: 4.8 W/8.7 W, VGA: 4.7/8.6 W 4.
SPECIFICATIONS (CONTINUED) 4. Resolution and Frame Rate: 5. 6. 7. Web Browser: Users: Image Settings: 8. Supported Protocols: VGA: 640x480, 320x240, 704x480/576,352x240/288; 720p: 1280x720, 1280x720 (Wide), 1280x1024, 1024 x768, 704x480/576, 640x480,352x240/288,320x240; 2.5 fps ~ 30 fps (2.1 ~ 25 fps, PAL) Internet Explorer 7.
SPECIFICATIONS (CONTINUED) 8. The camera shall be designed for easy installation and setup. The extensive onscreen display menus shall allow set up of white balance, AGC, backlight compensation, exposure, privacy masks and many other functions. Fixed Integrated Camera/Intercom Specifications (CommView) 1. Imaging Device: 1/3-inch CCD 2:1 interlace, NTSC/PAL. 2. Picture Elements: NTSC: 811 (H) x 508 (V) 410,000 pixels: PAL: 795 (H) x 596 (V) 470,000 pixels 3. Sensitivity- Color Model: 0.01 fc (0.
SPECIFICATIONS (CONTINUED) EXECUTION Examination 1. Working Order – Verify that all equipment is in working order and within heat tolerances. 2. Installation – Verify that the equipment has been installed in accordance will all codes and complies with the Security Electronics General Section and Division 16 requirements 3. Confirm and verify all equipment is in a pristine new condition with manufacturers’ warranty still intact.
SPECIFICATIONS (CONTINUED) PRODUCTS System Requirements 1. Acceptable Manufacturers - Acceptable manufacturers who have demonstrated, produced, and have a history of developing products that meet the per-qualifications as outlined in part 1.3 in the Security Electronics General section: 2. Touchscreen Control Stations a. Touchscreen(s) (refer to plans for quantities and locations): The LCD shall be 24" high resolution (1920 x 1200) non-interlaced with a 74 Hz refresh rate and a dot pitch of 0.
SPECIFICATIONS (CONTINUED) c. Passwords and User Levels - The touchscreen shall have 9999 passwords and 99 different Users’ Levels. Harris County shall have an administration password that enables Harris County the ability to alter passwords and password levels. The administration password shall be able to be changed by Harris County. The user levels allow or not allow operators certain abilities on the control station.
SPECIFICATIONS (CONTINUED) d. e. f. g. h. i. j. k. switch or until a programmable amount of time that is longer than the time it takes for the door to typically open. When the door open limit switch is sensed or the programmable time has elapsed, then the PLC will de-energize the interposing relay.
SPECIFICATIONS (CONTINUED) 2. 3. selected to that group. Doors can be removed from the assigned group by re-selecting them, while in the group define mode, which will toggle the blue outline around the door icon to the off state. l. Isolate - Any door shall be configured to be isolated. Isolating a door keeps that door from being unlocked. Isolate doors, have a Yellow “X” on the icon. Any isolation or removal of isolation for a door shall be recorded to the Reporter/Logger. m.
SPECIFICATIONS (CONTINUED) Software Operation 1. Functions - The touchscreen consists of a combination of icon icons and function icons. The icons are; the door icon, the intercom icon, the camera icon, the page icon, utilities icon and group icons. The function icons include unlock, stop, Hold open, isolate, utilities, interlock override, emergency evacuation, disable panel, silence, and reset. Pressing any of these icons will result in the DVS announcing the action performed. 2.
SPECIFICATIONS (CONTINUED) 3. 4. 5. 6. 7. Isolate Door - Electrically controlled doors, or doors that are also controlled by field-mounted keypads or proximity card readers, can be isolated such that they cannot be opened. The officer first selects door isolate and then presses the door icon. The door icon will be displayed with a yellow “X” on the icon. Other doors may be commanded to become isolated by pressing other door icons within 3 seconds of the first.
SPECIFICATIONS (CONTINUED) 8. 9.. Isolated intercom station is still accessible by the officer via the Intercom and Audio features. An Isolated intercom still visually annunciates. Only the ringing chime is suppressed. a. Intercom isolate Indicators: The Intercom icon shall have a yellow "X" marked through it indicating that the intercom station has been isolated. b. The Reporter/Logger shall record to disk all communications Isolate activities.
SPECIFICATIONS (CONTINUED) 10. 11. 12. 13. d. Alarm Indicator - When alarms are active from areas other than the current screen, the area of the alarm shall flash red on the Screen Zoom icons. If both an alarm and a pending call are active at the same time in an area, then the respective area shall flash red. e. Zoom - To move to another part of the facility, the operator can simply zoom to it (if the touchscreen station is configured to do so).
SPECIFICATIONS (CONTINUED) All doors of the configurable Emergency Evacuation route will open. The doors unlocked under the emergency evacuation should flash red on the door icon. The Reporter/Logger shall record to disk all emergency release activities. e.When the loss of AC power is detected and the PLC reverts to UPS or emergency power, an indication labeled Emergency Power shall flash and the alarm shall sound. f.
SPECIFICATIONS (CONTINUED) PRODUCTS System Requirements 1. Acceptable Manufacturers - Acceptable manufacturers who have demonstrated, produced, and have history of developing products that meet the per-qualifications as outlined in part 1.3 in the Security Electronics General section: Requirements 1. Task Groups – Any touchscreen can take over any other touchscreen by assigning or reassigning its Task Group.
SPECIFICATIONS (CONTINUED) 3. 4. 5. b. All these device configuration features shall not require the PLC ladder-logic to be recompiled and/or reloaded onto the PLC’s. This must happen dynamically. Systems that require a recompile will not be accepted. Digital Voice System (DVS): a.
SPECIFICATIONS (CONTINUED) 6. 7. h. As an integrated part of the touchscreen there will be a dedicated section to show video streams from the CCTV system. This display shall be capable of displaying live video or recorded video playback based on time and date. This view will also be tied to the alarm window so that as alarms are selected the corresponding camera video can be played back to show the events that led up to the alarm. i.
SPECIFICATIONS (CONTINUED) 8. 9. box. Once a tag has been entered for a device the icon “highlights” in a distinguishable way (a small “N” on the icon) to alert the operator there is information useful to that particular room or device. If the Info Tag menu item and then the highlighted device are re-selected, the respective information shall then be displayed in the box. c. All text inside a tag and any changes to text inside a tag shall be recorded to the Reporter/Logger database.
SPECIFICATIONS (CONTINUED) 2. 3. 4. Installation – Verify that the equipment has been installed in accordance will all codes and complies with the Security Electronics General Section and Division 16 requirements Confirm and verify all equipment is in a pristine new condition with manufacturers warranty still intact. Make sure all wiring has been tied down and dressed out to professional standards. Confirm all equipment is clean, wiped off and ready for occupancy and Harris County use. Closeout 1.
SPECIFICATIONS (CONTINUED) SPARE PARTS Requirements 1. In order to maintain the equipment in the SEC Harris County requires spare parts as listed. QTY ITEM NO. DESCRIPTION Hirshmann Fiber Network Switch Network Switch SC Fiber Switch RS2-FX/FX 1 Dukane Audio 2 way Amplifier 2 Phoenix PS Power Supply 24VAC-10A 1 Omorn CPU CPU66H 1 Power Supply PA402 1 Network Card Etn21itd 1 DEMOLITION AND REFUSE/TRASH Summary of Work 1.
SPECIFICATIONS (CONTINUED) 8. 9. 10. All repairs to structure performed due to removal of the entire analog camera system and associated equipment from JJC building should meet all state, local building and NFPA codes. Remove all obsolete equipment associated with the access control management system that will be replaced with new upgraded equipment from JJC. All removed wiring and/or cabling is to be placed in specified recycle container. All removed equipment is to be placed in specified locations.
PRICING/DELIVERY INFORMATION Provide pricing for the proposed Surveillance with Internet Protocol Based Closed Circuit Television System for the Harris County Juvenile Probation Department including all hardware, software and services. Pricing MUST be provided in hard paper copy and one (1) CD version, and a spreadsheet of the bill of materials to be furnished.
Job No.: 12/0309 Attachment a TAX FORM/DEBT/ RESIDENCE CERTIFICATION (for Advertised Projects) Taxpayer Identification Number (T.I.N.): Company Name submitting Bid/Proposal: Mailing Address: Are you registered to do business in the State of Texas? Yes No If you are an individual, list the names and addresses of any partnership of which you are a general partner or any assumed name(s) under which you operate your business I.
Attachment e MINIMUM INSURANCE REQUIREMENTS During the term of the Contract, the Contractor at its sole cost and expense shall provide primary commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract. As a minimum, the Contractor shall provide and maintain the following coverage and limits: A.
Attachment f Page 1 of 2 TWCC RULE 110.110 WORKERS' COMPENSATION INSURANCE COVERAGE If this bid/proposal package is for a building or construction contract, all of the provisions of this rule as shown below apply. Since this is a mandatory requirement, cost increases should not be experienced because of the need to comply with the Texas Workers' Compensation Law. For additional information contact the Texas Workers' Compensation Commission, Southfield Building, 400 S.
Attachment f Page 2 of 2 H. The Contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I.
Attachment e REFERENCES Reference #1 Organization Name: Contact Name/Telephone No.: Address: Services provided: Reference #2 Organization Name: Contact Name/Telephone No.: Address: Services provided: Reference #3 Organization Name: Contact Name/Telephone No.
Attachment e REFERENCES (Continued) Reference #4 Organization Name: Contact Name/Telephone No.: Address: Services provided: Reference #5 Organization Name: Contact Name/Telephone No.: Address: Services provided: Reference #6 Organization Name: Contact Name/Telephone No.
EXHIBIT A Harris County Juvenile Justice Center (JJC) CCTV System Camera Count by Floor and Wing SD 7th floor 6th floor 5.
