HARRIS COUNTY REQUEST FOR PROPOSAL Job No. 14/0317 PROPOSAL FOR: Furnish and Install Internet Protocol Based CCTV Video Surveillance Camera Systems at Two (2) Residential Facilities for Harris County Juvenile Probation Department DUE DATE: MONDAY, JANUARY 26, 2015 Due no later than 2:00 P.M. local time in Houston, Texas. Proposals received later than the date and time above will not be considered. OFFERORS NOTE: Carefully read all instructions, requirements and specifications.
TABLE OF CONTENTS This bid/proposal package includes the components checked below. If the item is not checked, it is not applicable to this bid/proposal. Offerors are asked to review the documentation to be sure that all applicable parts are included. If any portion of the documentation is missing, notify the Purchasing Department immediately. Offeror should be thoroughly familiar with all of the following items applicable to the bid/proposal before submitting an offer. X 1.
GENERAL REQUIREMENTS FOR PROPOSALS READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM. General Requirements apply to all advertised requests for proposals; however, these may be superseded, whole or in part, by OTHER DATA CONTAINED HEREIN. Review the Table of Contents. Be sure your proposal package is complete.
COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS The vendor shall follow all federal, state, and local laws, rules, codes, ordinances, and regulations applicable to the vendor’s Services. The vendor warrants and represents that it will pay all its workers all monies earned by its workers including, but not limited to regular wages, any overtime compensation, or any additional payments pursuant to the Fair Labor Standards Act, 29 U.S.C.
EVALUATION Evaluation shall be used as a determinant as to which proposed items or services are the most efficient and/or most economical for the County. It shall be based on all factors which have a bearing on price and performance of the items in the user environment. All proposals are subject to negotiations by the Harris County Purchasing Department with recommendation to the appropriate governing body.
indirectly from work performed under terms of this proposal. Certification of such coverage must be provided to the County upon request. INSPECTIONS & TESTING Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and requirements and needs of the using department.
PROPOSAL FORM COMPLETION Fill out and return to the Harris County Purchasing Department ONE (1) complete proposal form in an appropriately sized envelope or box. PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED “SEALED PROPOSAL.” An authorized representative of the offeror should sign the Proposal Cover Sheet. The contract will be binding only when signed by Harris County, funds are certified by the County Auditor and or the Hospital District, as applicable, and a Purchase Order issued.
TAXES Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Harris County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to the Harris County Purchasing Agent. TERM CONTRACTS If the contract is intended to cover a specific time period, the term will be given in the specifications under SCOPE.
SPECIAL REQUIREMENTS/INSTRUCTIONS The following requirements and instructions supersede General Requirements where applicable. VENDOR INSTRUCTIONS Responses to this Request for Proposal (RFP) shall be formatted and organized in the following order for consistency and easy screening: • All proposals must be typed, single spaced, and printed single-sided on 8 ½” by 11” paper.
SPECIAL REQUIREMENTS/INSTRUCTIONS (CONTINUED) • Provide a timeline indicating deliverables, vendor responsibilities and resources needed from Harris County. Mere reiterations of specifications are strongly discouraged, as they do not provide insight into the vendor’s ability to meet the specifications. Section III: Pricing Information – See PRICING/DELIVERY INFORMATION page for instructions.
SPECIAL REQUIREMENTS/INSTRUCTIONS (CONTINUED) While Harris County appreciates a brief, straightforward, concise reply, the proposer must fully understand that the evaluation is based on the information provided. Accuracy and completeness are essential. Omissions, ambiguous and equivocal statements may be construed against the proposer.
SPECIAL REQUIREMENTS/INSTRUCTIONS (CONTINUED) Submission of a proposal implies the vendor's acceptance of the evaluation criteria and vendor’s recognition that subjective judgments must be made by the Evaluation Committee. AWARD Harris County anticipates awarding to a single vendor. However, Harris County reserves the right to award to more than one vendor if in the best interest of Harris County. No award can be made until approved by Harris County Commissioners Court.
SPECIFICATIONS Furnish and Install Internet Protocol Based CCTV Video Surveillance Camera Systems at Two (2) Residential Facilities for Harris County Juvenile Probation Department SCOPE Harris County is accepting proposals from qualified vendors to furnish, deliver, FOB inside, and install turnkey Internet Protocol (IP) Based Closed Circuit Televisions (CCTVs) at two (2) locations for the Harris County Juvenile Probation Department (HCJPD).
SPECIFICATIONS (CONTINUED) Location No. 1: Burnett Bayland Rehabilitation Center, 6500 Chimney Rock Houston, Texas 77081 The Burnett Bayland Rehabilitation Center (BBRC) is a secure post-adjudication residential facility. The facility houses male juveniles between the ages of 10 and 17 that have been placed in the facility by Orders of a Juvenile Court to receive an assessment to determine needs and/or rehabilitation services. The facility has capacity to house 144 juvenile residents.
SPECIFICATIONS (CONTINUED) The residential placement facility is a single structure building that serves the following functions and/or operational purposes: • • • • • • • • • • • • • • • • Multi-purpose activity rooms Medical Services operations areas Visitation areas and interview rooms Operation control/reception area Administrative offices Gymnasium Storage room Corridors Hallways Lobbies Classrooms Laundry room Kitchen area Inventory area Dayrooms Sleeping areas A total of 119 cameras shall be instal
SPECIFICATIONS (CONTINUED) Vendor will communicate and coordinate the various work tasks of this project with Harris County Juvenile Probation, Harris County Information Technology Center, and any other Harris County Departments that may have involvement/oversight responsibility for this CCTV system project. Additionally, vendor shall work cooperatively with other vendors that may be engaged to deliver related components of the CCTV system.
SPECIFICATIONS (CONTINUED) 8. Vendor shall bear all liability and penalties for damages arising from failure to submit equipment that meets the technical specifications of this RFP. VENDOR REQUIREMENTS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Vendor shall coordinate the setup and installation of the assigned scope of work associated with this project.
SPECIFICATIONS (CONTINUED) Vendor Qualifications 1. Vendor shall have installation, renovation and replacement experience of occupied detention facilities. 2. Vendor shall provide copies of the company license number issued by the state, which signifies they are approved to do security work in the state. 3. Vendor shall provide experience installing and configuring Vicon Security devices and proof of Vicon certifications. 4.
SPECIFICATIONS (CONTINUED) 4. 5. 6. 7. Submit a power system design spreadsheet of power loading for all DC power supply circuits, AC UPS circuits, and AC normal power circuits required by the security system on 36” x 24” D-Size drawings. The spreadsheet shall consist of each circuit/device controlled by the security system with each device's steady state and in-rush load, and a loading summary of all device types for each circuit.
SPECIFICATIONS (CONTINUED) Field Quality Control 1. Vendor pre-testing: Upon completing installation of the system, align, adjust, and balance the system and perform complete 100% pre-testing of all devices. Determine, through pre-testing, the conformance of the system to the requirements of Drawings and Specifications. Correct deficiencies observed in pre-testing. Replace malfunctioning or damaged items with new and retest until satisfactory performance and conditions are achieved. 2.
SPECIFICATIONS (CONTINUED) Product Models If any product model numbers in this specification become obsolete, go out of production, or are unobtainable then the latest and greatest model from that manufacturer should be purchased at no extra expense to Harris County. Transient Surge Protection Transient surge protection is required for all systems/sections of the Security Electronics Division. 1.
SPECIFICATIONS (CONTINUED) As-Built Documentation 1. At the end of the project, provide Harris County with six (6) sets of D-size “as-built” systems drawings for every system in the Security Electronics Division. Drawings in Drawing Exchange Format (DXF) format should also be delivered on 2 DVD disks which shall be marked clearly with project name, system, and company information. 2.
SPECIFICATIONS (CONTINUED) 4. 5. The video system shall provide Harris County with remote visibility into and out of the facility. Along with this, the system shall also record camera images to provide a track record of past video of inside the building. All work performed in all Sections shall be performed in a series of stages building by building or area by area in order not to disrupt daily business or institution activities. PRODUCTS Video Management Software – General 1.
SPECIFICATIONS (CONTINUED) 8. A web-based interface shall be provided to access the VMS from any standard web browser enabled device. It shall provide live viewing, playback controls. The software shall allow control of a Network Video Recorder (NVR) using an administrative networked workstation with administrative authorization to shall have the ability to start or stop video, play back video, adjust all aspects of camera, and recording functionality. 9.
SPECIFICATIONS (CONTINUED) g. 2. 3. 4. 5. 6. 7. 8.
SPECIFICATIONS (CONTINUED) g. 9. 10. 11. 12. 13. Send an email, text message, start video or any other task that can be initiated by a batch file in response to a Central Failure Notification (CFN) or Recording System Verification (RVS) notification. h. An authorized user shall be able to program and execute macros remotely without the need to be physically located at the recorder that the macros will be programmed on. i.
SPECIFICATIONS (CONTINUED) 14. There shall be a Language Translation Utility (LTU). It shall allow a manual translation of the entire GUI into any language that uses varying alpha-numeric character sets. The utility shall also store files to enable changing from one language to another. 15. The system shall provide alarm notification via e-mail, text messaging, and work station text.
SPECIFICATIONS (CONTINUED) c. 3. 4. 5. A multi-screen display area that allows for screen displays of: • Single Camera • Quad • 3x3 • 4x4 • 6-way d. Full screen of any of the above selected multi-screens shall allow for the viewing of the particular multi-screen in full screen mode by hiding the graphical user interface. e. Access to all available programming menus. f. On-demand recording of video currently viewed shall allow for the recording of any camera from any recorder connected to the network.
SPECIFICATIONS (CONTINUED) l. 6. 7. 8. The timeline shall provide a graphical interface depicting color-coded bars that indicate video previously recorded as well as all alarmed video. m. Video indicator bar shall indicate recording with no sensed motion. n. Any recorders on the network shall be capable of playing back, by utilizing the multi-screen displays, a mix of videos previously recorded on any other server on the network, or archived. o.
SPECIFICATIONS (CONTINUED) f. g. h. i. 1280 x 1024 pixels (1.3 MP) 1600 x 1200 pixels (2.0 MP) 1920 x 1080 pixels (2.1 MP) 2048 x 1536 pixels (3.1 MP) Fixed Indoor/Outdoor Dome Vandal Proof Color Camera Provide quantities and types as shown on plans and as applicable to the mounting location. 1. 2. 3. 4. 5. 6. The indoor/outdoor fixed camera dome shall incorporate a fixed camera/lens combination. The camera dome shall be available for indoor/outdoor surface mounting.
SPECIFICATIONS (CONTINUED) ELECTRICAL SPECIFICATIONS 1. Input Voltage: 24 VAC, 12 VDC or PoE 2. Current (No IR/IR): PoE: 70mA/130 mA; a. 12 VDC: 250 mA/470 mA; b. 24 VAC: 300/520 mA c. Heater: 0.6A (24 VAC only) 3. Power Consumption a. (No IR/IR): PoE: 3.5 W/6.4 W; b. 12 VDC: 3 W/4 W; c. 24 VAC: 3.3 W/6.5 W d. Heater: 20 W (24 VAC only) 4. Connectors: Power: 24 VAC/12 VDC screw terminal or a. Video/Data: RJ-45 b. Alarm: screw terminal c. Audio: jack d. Slot for SD card e.
SPECIFICATIONS (CONTINUED) 6. 7. 8. 9. Web Browser: Internet Explorer, Firefox, Chrome, Opera Users: Live viewing for up to 10 clients Image Settings: Adjustable bit rate; flip and mirror; configurable a. brightness, contrast, hue, sharpness; white b. balance, AGC; Electronic Shutter; automatic or manual; c. BLC; digital zoom; motion detection; d. zoom and focus (motorized lens models) Supported Protocols: IPv4/IPv6, TCP/IP, HTTP, HTTPS RTSP, RTCP, RTP a. SMTP, DHCP, NTP, FTP DDNS, UDP, uPnP,QoS, b.
SPECIFICATIONS (CONTINUED) 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. The camera shall have multi-streaming support of up to 8 non-identical concurrent streams (different frame rate, bit rate, resolution, quality, and compression format). The camera’s bit rate control shall be selectable from 100 Kbps to 10 Mbps for each independent stream. The camera shall have privacy mask, the ability to select multiple regions of an arbitrary shape to block the video.
SPECIFICATIONS (CONTINUED) 30. The camera’s operating ambient temperature is -30˚C (-22°F) to +55˚C (131°F) and storage temperature -60˚C (-76 °F) to +60˚C (140 °F). 31. The camera shall be FCC Part 15, Class A, CE and RoHS compliant. 32. The camera shall be UL listed. 33. The camera shall have dimensions of: 6.9”H (176 mm) x 6.8” dia. (175 mm) weighing 2lbs (0.91kg). 34. The camera shall have die-cast aluminum chassis with 5.5” vandal resistant polycarbonate dome bubble with IK10 rated.
SPECIFICATIONS (CONTINUED) 5. 6. 7. 8. 9. 10. 11. 12. 13.
SPECIFICATIONS (CONTINUED) ACCESSORIES 1. SV-WMT: Wall Mount 2. SV-PMT: Pendant Mount 3. SV-FMA: Flush Mount 4. MD-PMA: Pole Mount 5. MD-CRMA: Corner Mount 6. MV-EBA: Electrical Box Adaptor 7. SV-EBA: Electrical Box Adapter 8. SV-JBA: Junction Box Adapter OPTICS 4mm, F1.8, Horizontal FOV=96° WARRANTY Three (3) years, parts and labor APPROVED MANUFACTURERS The camera shall be a Arecont Vision model AV8365x series Panoramic IP Camera CORNER-MOUNTED CELL CAMERA 1.
SPECIFICATIONS (CONTINUED) 7. Lens: Focal Length: 2.5 mm a. Horizontal Field-or-View: 104° b. Vertical Field-or-View: 80° NETWORK VIDEO TRANSMISSION 1. Compression: H.264, MPEG-4 or M-JPEG 2. Video Streams: 10 concurrent streams mas. 3. Video Resolution: D1, VGA, QVGA, CIF 4. Frame rate: 30 FPS at H.264/M-JPEG VGA (25 FPS, PAL) 5. Video Bandwidth: 10/100 Mbps ANALOG VIDEO TRANSMISSION 1. Maximum Transmission Distance: Up to 3000 ft (915 m) @ 12 AWG 2. Video Output Impedance: CVBS 1.
SPECIFICATIONS (CONTINUED) Summary of Work 1. Vendor shall install and configure two VMDC-4 Virtual Matrix Display Controller towers at specified areas to manage and view cameras from inside and outside all buildings and areas. 2. Vendor shall install and configure one VMDC-4 Virtual Matrix Display Controller tower at Central Control with one 22” flat panel monitor as main monitor control display and two 32” flat panel monitors for viewing. 3.
SPECIFICATIONS (CONTINUED) 4. The VMDC shall provide the following video performance. • FPS is the frame rate; Res is the resolution; and Streams are the number of simultaneous video streams that can be displayed. Compression Type ViconNet MPEG-4 Res 2 CIF D1 2 CIF D1 H.264 2 MP 5 MP • • • 5. 6. 7. FPS Decoder1 Streams 7.5 15 30 7.5 15 30 7.5 15 30 7.
SPECIFICATIONS (CONTINUED) 8. 9. The VMS software shall provide Authorization rights setup for users for an administrator using the Site Authorization screen. Group rights shall be configurable by specific site. VMDC users shall be granted certain rights and access or full control based on their individual requirements. The VMDC Main Window shall provide the following: a. The Site and Device list depicting all DVRs, video encoders and IP cameras connected to the local VMDC.
SPECIFICATIONS (CONTINUED) 12. 13. 14. 15. a. Scheduler/Macro. b. Reports. c. Setup. d. Logout. The software shall provide an advanced method for creating and executing software commands. This shall be achieved by the use of macros. Macro configuration shall be defined for recorded cameras and microphones, command duration, recording location, local viewing, device ID, picture quality, refresh mode, recording rate (fps), related devices (sensors) and alarm activation.
SPECIFICATIONS (CONTINUED) MECHANICAL SPECIFICATIONS Application: Rack Mounting: Dimensions: Indoor. Standard 19 in. (483 mm) rack mount and stackable, 4U height. Rack-Mount: 7” (177.8 mm) H x 18.75” (476 mm) W x 24.25” (616 mm) D, including connectors. Tower: 7” (177.8 mm) W x 18.5” (470 mm) L x 16” (406.4 mm) D Weight: Rack-Mount: 50.0 lb (22.6 kg). Tower: 22.7 lb. (10.32 kg). Construction: Steel case and hardware.
SPECIFICATIONS (CONTINUED) Quick Playback: Starts video playback of live camera with a few clicks. Local and Remote monitor Control: The interface graphically displays a virtual representation of all monitors connected in the system and permits flexible display configurations and drag-and-drop camera selection. PTZ Control: Macro Configuration: Operator has full PTZ control of any PTZ camera in the system using the GUI, keypad or PLC.
SPECIFICATIONS (CONTINUED) 21.5-INCH FLAT PANEL LCD MONITOR 1. The monitor shall be a flat panel LED color monitor with a 21.5-inch (546 mm) screen size. It shall have a resolution of 1920x1080 @ 60 Hz. It shall provide two composite video inputs with looping outputs, one VGA input, one DVI input and one HDMI input. PC stereo audio inputs and outputs shall also be provided. 2. The monitor shall have a 3D comb filter, de-interlace function, picture-in-picture (PIP) and picture-by-picture (PBP). 3.
SPECIFICATIONS (CONTINUED) MECHANICAL SPECIFICATIONS A. 16. Mounting: 17. Desktop or VESA 100 mm wall-mount B. 18. Viewing Angle: 19. 170°/160° (Horizontal/Vertical) C. 20. Dimensions: 21. Height: 14.56 in. (370 mm); Width: 20.25 in. (514.5 mm); Depth: 1.77 in. (45 mm) D. 22. Weight: 23. 8.4 lb (3.8 kg) CERTIFICATIONS A. TUV B. CE C. FCC, Class A WARRANTY Three (3) years, parts and labor APPROVED MANUFACTURERS The 21.5-inch monitor shall be Vicon Industries Model VM-6215LED.
SPECIFICATIONS (CONTINUED) 32-INCH FLAT PANEL LCD MONITOR SPECIFICATIONS A. Horizontal Resolution: B. Scanning System: C. Contrast Ratio: D. Brightness: E. Aspect Ratio: 16:9 F. Color Depth: 16.7 M G. Pixel Pitch: H. Response Time: I. 1920x1080 @ 60 Hz NTSC/PAL, automatic selection 3000:1 350 cd/m2 0.36375 mm <6.5 ms Special Features: 3D comb filter, De-interlace function, PIP/PBP. ELECTRICAL SPECIFICATIONS A. Input Voltage: B. Current: C.
SPECIFICATIONS (CONTINUED) CERTIFICATIONS 1. TUV 2. CE 3. FCC, Class A WARRANTY Three (3) years, parts and labor APPROVED MANUFACTURERS The 32-inch monitor shall be Vicon Industries Model VM-632LED, ViconNet Web. Summary of Work 1. Vendor shall install and configure ViconNet Web Service Software on an owner provided dedicated server. 2.
SPECIFICATIONS (CONTINUED) 3. 4. 5. Vendor shall install and configure Vicon-net on to three Harris County Dell domain workstations in order to perform administrative tasks using Vicon-Net software in specified areas and buildings. The Dell dual monitor solution and Vicon-Net software shall be installed on the Superintendent, Assistant Superintendent and the Shift Supervisor’s Dell domain computer.
SPECIFICATIONS (CONTINUED) 4. 5. All work performed in all Sections shall be performed in a series of stages building by building or area by area in order not to disrupt daily business or institution activities. All work areas should be free of trash and debris at the end of the day.
PRICING/DELIVERY INFORMATION Provide pricing for the proposed Surveillance with Internet Protocol Based Closed Circuit Television System for the Harris County Juvenile Probation Department including all hardware, software and services. Pricing MUST be provided in hard paper copy and two (2) CD versions, and a spreadsheet of the bill of materials must be furnished.
Job No.: 14/0317 Attachment a TAX FORM/DEBT/RESIDENCE CERTIFICATION (for Advertised Projects) Taxpayer Identification Number (T.I.N.): Company Name submitting Bid/Proposal: Mailing Address: Are you registered to do business in the State of Texas? Yes No If you are an individual, list the names and addresses of any partnership of which you are a general partner or any assumed name(s) under which you operate your business I.
MINIMUM INSURANCE REQUIREMENTS Attachment e During the term of the Contract, the Contractor at its sole cost and expense shall provide primary commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract. As a minimum, the Contractor shall provide and maintain the following coverage and limits: A.
Attachment f Page 1 of 2 TWCC RULE 110.110 WORKERS' COMPENSATION INSURANCE COVERAGE If this bid/proposal package is for a building or construction contract, all of the provisions of this rule as shown below apply. Since this is a mandatory requirement, cost increases should not be experienced because of the need to comply with the Texas Workers' Compensation Law. For additional information contact the Texas Workers' Compensation Commission, Southfield Building, 400 S.
Attachment f Page 2 of 2 H. The Contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I.
Attachment h REFERENCES Provide a minimum of five (5) references wherein your company has provided similar systems. Reference #1 Organization Name: Contact Name/Telephone No.: Address: Services/Dates provided: Reference #2 Organization Name: Contact Name/Telephone No.: Address: Services/Dates provided: Reference #3 Organization Name: Contact Name/Telephone No.
Attachment h REFERENCES (CONTINUED) Reference #4 Organization Name: Contact Name/Telephone No.: Address: Services/Dates provided: Reference #5 Organization Name: Contact Name/Telephone No.
Attachment j Map Key: Light Blue Dot Red Dot Yellow Dot Green Dot Dark Blue Dot - V922x HD Camera - V920x SD Camera - V923x HD Camera - AV8365XCamera - V-Cell-IP Camera BBRC Facility Diagrams Gymnasium Page 57 of 61
Attachment j (Continued) Burnett-Bayland Rehabilitation Center BBRC Camera & Major Components Counts Description IP Cameras - SD V920x/V-Cell-IP IP Cameras – MP V922x/V923x/AV8365x Video Encoders Network Video Recorder Web Server 32" LCD Monitor Viewing Stations - Dual Mon.
Attachment j (Continued) Map Key: Blue Dot Red Dot Yellow Dot Green Dot Dark Blue - V922x HD Camera - V920x SD Camera - V923x HD Camera - AV8365xCamera - V-Cell-IP HCLA Facility Diagram Page 59 of 61
Attachment j (Continued) Page 60 of 61
Attachment j (Continued) HCLA Camera & Major Components Counts Description QTY IP Camera – Analog with IR IP Cameras - SD IP Cameras - MP 1 51 67 Video Encoders Network Video Recorder Nucules Servers 32" LCD Monitor Viewing Stations - Dual Mon.