One Touch 4.
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Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Changes are periodically made to this document.
Table of Contents 1 Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Xerox® DocuMate® 3125 Table of Contents Features of the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27 Changing the Button Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27 Selecting Options for One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29 Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Xerox® DocuMate® 3125 Table of Contents Selecting One Touch OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-91 The OCR Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-92 Creating Your Own Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-94 Editing User Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-96 The Format Tab . .
Xerox® DocuMate® 3125 Table of Contents 8 Scanning from ISIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-149 9 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-151 Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-151 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1 Safety Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety Xerox® DocuMate® 3125 Note: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Do Not Do These • Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal. • Never attempt any maintenance function that is not specifically described in this documentation. • Never remove covers or guards that are fastened with screws.
Xerox® DocuMate® 3125 Safety Electrical Supply • This product shall be operated from the type of electrical supply indicted on the product’s data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice. • Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. WARNING: This equipment must be connected to a protective earth circuit.
Xerox® DocuMate® 3125 Safety 2. Do not carry out any maintenance on this product which is not described in the customer documentation. 3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition. 4. Use supplies and cleaning materials only as directed in this manual. 5. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.
2 Welcome Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome Xerox® DocuMate® 3125 System Requirements Pentium 4 PC or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: Windows XP (Service Pack 1 and 2), Windows Vista, or Windows 7 The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for Windows Vista.
Xerox® DocuMate® 3125 Welcome The Xerox DocuMate 3125 Scanner 1 2 3 4 5 6 1 Input Tray 5 Output Tray 2 Paper Guides 3 Automatic Document Feeder 6 USB Port 7 4 Control Panel 7 Power Jack Input Tray—Holds the documents in the Automatic Document Feeder for scanning. Paper Guides—Guides adjust to support various document widths. Automatic Document Feeder—Feeds documents through the scanner during scanning. Pull to open the Automatic Document Feeder. Control panel—One Touch scanning controls.
Welcome User’s Guide Xerox® DocuMate® 3125 2-8
3 Scanner Setup Unpack and Assemble the Scanner 1. Remove the scanner from its protective foam and plastic bag. 2. Remove any shipping tape from the scanner, input tray and output tray. 3. Lift the input tray up from the scanner.
Scanner Setup 4. Xerox® DocuMate® 3125 Pull the output tray down from the scanner body. It will snap in place when it is down all the way. Make sure the bottom of the tray is down all the way before scanning. If the tray isn’t fully seated in position, paper feeding from the input tray may jam in the scanner. Connect the Scanner Power Cord Note: Only use the power supply (HEG42-240200-7L made by HiTron or DA-24C24 made by APD) included with your scanner.
4 Installation Before You Begin Please make sure of the following before you begin installation: • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. • If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or messages during installation asking you to allow the installation to proceed.
Installation 2. Xerox® DocuMate® 3125 Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts. 3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The disc’s Main menu window opens. Note: If the disc does not start, check the following: – Make sure the disc drive’s door is completely shut. – Make sure the disc was inserted in the drive in the proper direction (label side up).
Xerox® DocuMate® 3125 5. Installation Make sure the boxes for Scanner Driver and Visioneer One Touch are selected, as well as any other applications you want to install. Note: The software provided with your scanner may differ slightly from the list shown in the window. 6. Click Install now. Installing the Scanner Driver The scanner driver installation will start first. 1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next. 2.
Installation 4. Xerox® DocuMate® 3125 Stop when you see the “Complete the installation by connecting your hardware” window. Do not click OK yet. Leave the window open and proceed to the next section. Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions below. Connect the USB Cable and Turn on the Power 1. Remove any tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer.
Xerox® DocuMate® 3125 3. Installation Turn on the scanner power. The status light comes on and flashes indicating that the scanner is receiving power. Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. Click OK to complete the installation process.
Installation 6. Xerox® DocuMate® 3125 Click Close on the Installation Complete window to close and exit the driver installer. Installing Visioneer One Touch The Visioneer One Touch software installation will start automatically after you click Close on the driver Installation Complete window. 1. Click Next on the Welcome to the One Touch Setup Wizard. 2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.
Xerox® DocuMate® 3125 Installation Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main menu and click Install software. 2. Select the additional applications you want to install, then click Install now. 3. Follow the instructions on the screen to install each of the additional applications. Software About the Software Nuance PaperPort® PaperPort is a document management software application.
Installation Xerox® DocuMate® 3125 View the User Guides 1. Return to the disc’s Main menu and click on View user guides. 2. Click on View scanner documentation to access the scanner user guide. Click on View software documentation to access the user guides for the software applications provided with the scanner. 3. Click the links of the guides you want to view. 4. When you’re finished, click Main menu to return to the Main menu window and click Exit. 5.
Xerox® DocuMate® 3125 4. When the Xerox scanners web page loads click on Register Your Product. 5. Fill in the registration form, all required fields have an asterisk (*). Installation A valid email address is required for registration. You will be asked to enter the serial number for the scanner, it is located on the back or underside of the scanner. 6. 4-19 After filling in the form, click on Submit Your Registration to complete the registration.
Installation User’s Guide Xerox® DocuMate® 3125 4-20
5 Loading Documents to Scan This chapter illustrates scanning with the buttons on the scanner. After loading documents in the scanner, as described below, you can also scan using the One Touch Button Panel on screen, or using a scanning application. Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components.
Loading Documents to Scan Xerox® DocuMate® 3125 2. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. 3. Load the documents face down with their tops into the Automatic Document Feeder. 4. You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning interfaces.
Xerox® DocuMate® 3125 Loading Documents to Scan • One Touch—When you press the Simplex or Duplex button on the scanner, the scanner starts scanning using the settings for the current LED number. The scanned image is then sent to a destination on your computer or network drive. • One Touch Button Panel—Use this scan option when you want to scan from the computer screen.
Loading Documents to Scan User’s Guide Xerox® DocuMate® 3125 5-24
6 Scanning and Configuring One Touch Based on the recommended full installation of the scanner driver and the Visioneer One Touch software, One Touch is your main scanning interface for using the scanner. The One Touch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch If the OneTouch OmniPage Module is not installed, then the options for sending to word processing applications such as Microsoft Word will not be available. The OneTouch OmniPage module is installed automatically when you install Visioneer OneTouch from the installation disc. Note: The default page size in each configuration is based on your computer’s Windows Measurement system selection of U.S. (United States) or Metric units. • If U.S.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Features of the One Touch Button Panel The One Touch panel is your on-screen set of controls for the scanner. From the panel you can access the hardware settings for your scanner and configure the Scan button. Click on the One Touch icon to open the panel. The Button View The Detail View The Hardware View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties.
Scanning and Configuring One Touch 2. Right-click a button on the One Touch Button Panel. 3. The One Touch Properties window opens. Xerox® DocuMate® 3125 The One Touch Properties window will also open when you press, hold down for 3 seconds, and release a scanner button. Scanner button configuration tab Select a file format for your scanned images. Select the Destination Application that will open when you are finished scanning.
Xerox® DocuMate® 3125 7. Scanning and Configuring One Touch Select a scanning configuration in the Select configuration list. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Select Button—click the down arrow and select the button for which you want to modify the settings from the list. The options you choose in this window only apply to the button you select in this list. Show all destinations—this option selects all of the Destination Application categories. The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories.
Xerox® DocuMate® 3125 • Scanning and Configuring One Touch When the number of images reaches—select this option, and input a number in the box, to have a new file created each time the number of images scanned reaches the number you input in this field. Note that when scanning duplex, the number of images detected is twice the number of pages scanned. For example, if you input “5” in the field, and scan 10 pages, 20 images are captured, and you will get 4 separate files with 5 images in each file.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch – {HH}—inserts the 24-hour clock hour with a zero added to single-digit time values (02). – {m}—inserts the minute without a zero added to single-digit time values (7). – {mm}—inserts the minute with a zero added to single-digit time values (07). – {s}—inserts the second without zero added to single-digit time values (9). – {ss}—inserts the second with zero added to single-digit time values (09). – {User}—inserts the user name.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Note: Use Configure Before Scan if you want to set the options manually before scanning. See Configure Before Scan on page 44. Create a new configuration: • Click the New button to create a new configuration starting with the One Touch default configuration settings. • Select a configuration in the list, then click on the Copy button to create a new configuration starting with the settings of the currently selected configuration.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Scan Settings Tab On the Scan Configuration Properties dialog box, type a name. Type a new name for the configuration. Select the scan mode and drag the slider to set the resolution. If the configuration is locked, click the lock to unlock it. The icon becomes a key. Drag the sliders to set the Brightness and Contrast. Mode—select a scanning mode: • Black&White to scan in black and white.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Page Settings Tab The options on the Page Settings tab will be available based on either the selected color mode (Black & White, Grayscale, or Color), or based on whether or not the scanner hardware supports the feature. Click the name to toggle between inches and millimeters. Standard—click the menu arrow and choose a page size from the list. Custom—enter the horizontal and vertical page dimensions in the boxes.
Scanning and Configuring One Touch • Xerox® DocuMate® 3125 Skip blank originals—select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically you might use this option when scanning a stack of two-sided pages which have a number of blank sides. Sensitivity—you can adjust the sensitivity level of the blank image detection.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Advanced Settings Tab Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. • Color saturation—the strength or purity of a color. This option is only available when the selected scan mode is Color. • Color hue—the color your eyes see as reflected from the image.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Enable redaction—select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in the redacted area in the scanned image, and set multiple areas. If you are scanning in Duplex mode, you can specify the area separately for the front and back side of the pages.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will show the gray version of the color you selected, and that color will be in the final scanned image.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 File Formats The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint, only the file types the application supports will be available in the Select format panel.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon. BMP—the *.bmp (bitmap) format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 JP2—the *.jpg2 (joint photographic experts group 2000) format is the new JPEG standard. This new JPG file type has improved compression for better image quality at smaller file sizes. Please refer to the official JPEG website at www.jpeg.org for more information about this file format, and a list of applications that can view and/or open this file type. To select a JPEG file size: 1. Select JPG as the page format. 2. Right-click on the JPG icon.
Xerox® DocuMate® 3125 2. Scanning and Configuring One Touch Right-click on the PDF icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize Size—smallest file size, lowest image quality. Normal—medium file size, some loss of image quality. Maximize Quality—largest file size, minimal loss of image quality. Your selection pertains only to the button currently selected on the One Touch Properties window.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch 2. Right-click on the text format icon. The menu options depend on the type of Destination Application you select. Example menu for the Text format when the selected application is Microsoft’s Word and the OneTouch OmniPage Module is installed. Example menu for the Text format when the selected application is Transfer to Storage and the OneTouch OmniPage Module is installed. 3. Choose the file type that you want for the text format. 4.
Xerox® DocuMate® 3125 2. Select the scan configuration Configure Before Scan. 3. Click OK or Apply on the One Touch Properties window. Scanning and Configuring One Touch To Scan Using Configure Before Scan 1. Click the button you set up to use Configure Before Scan. 2. The TWAIN Interface opens. 3. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, Resolution in DPI, and Page Size. 4. Click the Scan button on the TWAIN Interface. 5. The item is scanned.
Scanning and Configuring One Touch – Xerox® DocuMate® 3125 Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch. For instance, the Picture Type is Black & White but you want to scan your documents in color.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Technical Note • If there is no application installed for the file format you selected, the One Touch Link Log Viewer will open when scanning is finished showing the failure. You can double-click on the log failure to open the detail view of the failed transfer. For example, if you select PDF as the file type a PDF viewer application must be installed to open the file.
Scanning and Configuring One Touch • Xerox® DocuMate® 3125 Click the Properties button to open the One Touch Link Properties for Transfer to Storage. From this window, you can change the global default storage location and options. On initial installation of One Touch, all scan configurations use these settings. When you create new configurations, the default settings will also match what you have selected here.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Setting the Folder from Windows When One Touch was installed, a storage option was added to the right-click menu of your Windows folders. This menu option allows you to set the Transfer to Storage folder location without opening One Touch first. 1. Right-click on the folder you want set as the scan destination. 2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 To scan to multiple folders, you create multiple configurations, each with a different storage location for the scanned documents. Scan one set of documents using the scan configuration with the appropriate storage location for that set. Then switch to another scan configuration and scan the next set of documents to store them in their folder. Setting Up Multiple Folders for Transfer to Storage 1.
Xerox® DocuMate® 3125 9. Scanning and Configuring One Touch Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration. Scan to multiple storage folders: 1. Insert the document you want to scan to storage. 2.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch 2. Select Burn to CD as the Destination Application. 3. Choose a File Format and a Scan Configuration. 4. Click OK. 5. Now start scanning using the scanning button you set to scan and burn to a CD. The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Printer or Fax The availability of printers and/or faxes in the One Touch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes. Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch • Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. • Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Destination type—the PaperPort destination is classified as a “Document Management Link”. To make it available in the destination list, you must select Document management on the Options tab in the One Touch Properties window. • Click the Properties button to open the One Touch Link Properties for PaperPort. From this window, you can change the default folder location and options.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Select the destination folder for Scanned Documents • Select a folder to send the scanned document(s) to when scanning to the PaperPort destination. The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to add or delete folders, add other drives and network locations to this list. You cannot add new folders from the One Touch PaperPort configuration windows.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan Configuration Properties window. 1. Select SharePoint as the destination application. 2. Open the Scan Configuration you want to modify for scanning to a SharePoint site, or create a new Scan Configuration.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch – The SharePoint URL would be sharepoint.site.com/IT/common – The Destination folder would be shared documents • User account—input the user account name that has privileges to save files to the specified SharePoint site and Destination folder. • Password—input the password for the user account name you specified.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from One Touch.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch 1. Select FTP Transfer as the destination application. 2. Open the Scan Configuration you want to modify for scanning to an FTP server, or create a new Scan Configuration. Select an existing configuration in which you have already specified your FTP server information, and then click on the Copy button to create a new configuration using the settings of the current configuration. 3.
Scanning and Configuring One Touch • Xerox® DocuMate® 3125 Destination folder—input the folder path, on the remote FTP server, where you want the scanned documents sent. This path would appear in your web browser after the host name. For example, marketing/shared documents/data sheets. Because the destination configuration is done through the scan configuration, you can set each configuration to scan to a different FTP server, destination folder, and so on.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from One Touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server. • Protocol—select which protocol you want to use to transfer the scan to the server. • Host—input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com • Port—input which port to use with the selected protocol.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch SMTP Link Log Viewer The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only. Double-click on any of the line items to open the selected log file in the Log File Detail View.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Windows email application will open and ask you to configure your user information. Please contact your IT department, server administrator, or other group that provided you the email information for setup instructions. Configuring an email application and user account is outside the scope of this document. Supported file types—all image and text file formats, except HTML, are available when scanning to an email application.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Email Properties Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the One Touch destination list. • Folder for storing attachments—click the Browse button to change the location using the Windows file browser, or type a location directly in the field.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Supported file types—the text file formats and destination applications are only available if an OCR module or application is installed. Please refer to Text Formats on page 43 to see a list of text file formats that are available when OCR is installed. Additionally, the available file formats are application specific, for example Microsoft’s WordPad can open *.txt and *.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by their icons in the list. • Add application—click this button to open the Add Text Based Link dialogue so you can add other text editing applications to One Touch. • Delete application—select an application in the list then click this button to remove the application from the One Touch destination list.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Adding Text Editor Applications to One Touch 1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. 3. Select the icon in Step 3 of the dialog box.
Xerox® DocuMate® 3125 – Scanning and Configuring One Touch Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not be able to edit the text the file. The application you are adding must be able to open *.pdf files. The options you select at Step 4 determine the page format icons in the One Touch Properties window for that group of applications. Refer to the documentation you received with the application to see which text formats the application accepts. 5.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Still Image Client If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning. Destination type—the Still Image Client destination is classified as an “Event Forward Link”.
Xerox® DocuMate® 3125 4. Scanning and Configuring One Touch A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click OK. Now the application you selected opens and you can continue scanning using that application’s interface.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Image Editors Image editors include Microsoft Paint and other drawing and graphics applications. Supported file formats—the available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF or JP2 as Paint cannot open those two file types.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. • Add application—click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to One Touch. • Delete application—select an application in the list then click this button to remove the application from the One Touch destination list.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Adding Image Editor Applications to One Touch 1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. 3. Select the icon in Step 3 of the dialog box.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch PDF Applications PDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, One Touch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 3. Click on one of the default text editors such as WordPad. 4. Click on the Properties button. 5. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 6. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3.
Xerox® DocuMate® 3125 8. Scanning and Configuring One Touch In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file. The application you are adding must be able to open *.pdf files.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 You must configure this destination before attempting to scan to it the first time. If you scan without configuring the link first, the One Touch log viewer will open and show that sending the image to the Send to Application link failed. • Click the Properties button to open the One Touch Link Properties for the Send to Application link. From this window, you can configure the default application for this link.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch To configure a destination application for the Send to Application link: Send to Application One Touch Link Properties window 1. Send to Application Scan Configuration Properties window Click Browse to open the Windows file browser and navigate to the location of the application’s executable (*.exe) file. In most cases, the application’s directory is located in the programs directory on the C:\ drive.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Configure advanced features—select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. Send to Application One Touch Link Properties window • Send to Application Scan Configuration Properties window Launch application for every image—when this option is selected, the application will open one time for each image scanned.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch 1. Open the One Touch Properties window and click on the Options tab. 2. Select Enable scanning to multiple destinations, then click back on the configuration tab. 3. Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination.
Scanning and Configuring One Touch 4. Xerox® DocuMate® 3125 If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the One Touch Link Properties window to configure the destinations. Each destination that has global properties will be represented by its configuration tab in the One Touch Link Properties window.
Xerox® DocuMate® 3125 6. Scanning and Configuring One Touch Select the scan configuration you want to use for scanning in the Select configuration list. Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options. Each destination that has per-scan configuration properties will be represented by its configuration tab in the One Touch Scan Configuration Properties window.
Scanning and Configuring One Touch 2. Xerox® DocuMate® 3125 Select the Destination Application, File Format, and Scan Configuration applicable to your scanning batch. Make sure the option Create single image files is not selected. If this option is selected, the job separation features on the Options tab will be disabled. 3. Click on the Options tab in the One Touch Properties window. 4. Click on the down arrow next to the Select Button list to select the button you want to modify.
Xerox® DocuMate® 3125 – Scanning and Configuring One Touch Sensitivity—you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection. When the number of images reaches—input the maximum number of images you want in the scanned file.
Scanning and Configuring One Touch • Xerox® DocuMate® 3125 If you select When the number of images reaches, and input a number in the control box, any blank pages will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch 3. Click on OK to save the changes and close the One Touch Properties window. 4. Press or click the One Touch button you set to scan with OCR. Your scanned pages appear in the Destination Application with the text ready for editing and other text processing. Text Formats You select the text format option by clicking on the text icon on the One Touch Properties window. This is the text format icon. This example of the text format icon is sPDF.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch 2. Right-click on the text format icon. Example menu for the text format when the Destination Application is Microsoft Word. 3. Example menu for the text format when the Destination Application is a Storage location. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the One Touch Properties window.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned text into a PDF with the text ready for editing in a PDF editing program. Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are: • Minimize Size—smallest file size, lowest image quality. • Normal—medium file size, some loss of image quality.
Scanning and Configuring One Touch 4. Xerox® DocuMate® 3125 Choose OCR Options from the menu. The OCR Properties window opens with the OCR tab selected. The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. Choose the options you want from the OCR window.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch particular letter or symbol, a “best guess”, a “second-best guess”, and so on. This option tells the OCR engine to look through the dictionary to validate its best guess for the letters in that word; if its best guess is not in the dictionary, it checks for the secondbest guess, and so on.
Scanning and Configuring One Touch – 2. Xerox® DocuMate® 3125 Recognition Quality—drag the slider to the left or right to set the degree of accuracy for the OCR process. The higher the accuracy, the longer the OCR process requires to complete. For clean, highly-legible documents, you can set the recognition quality to a lower level to produce results more quickly. Click OK or Apply. These options will now apply to the OCR processing when you select any text format as the page format.
Xerox® DocuMate® 3125 7. Scanning and Configuring One Touch The User Dictionary Files window opens and shows the available dictionaries. MyDictionary is an example of a user dictionary. 8. Click Add New. The Add New User Dictionary window opens. 9. Click the drop-down arrow for Files of type and choose Text Files (.txt). 10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. 11.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name. If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the list. To remove a dictionary from the list, select it and click Remove. This only removes the dictionary from the list. It does not affect the original text file you created with the list of words.
Xerox® DocuMate® 3125 3. Scanning and Configuring One Touch To import a list of words from another text file, click Import. The Import Contents of User Dictionary window opens. 4. Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. 5. Click Import. The file’s words will be added to your user dictionary list. 6.
Scanning and Configuring One Touch 1. Xerox® DocuMate® 3125 Click the Format tab and choose the options you want for both the input and output formats. Input Format Options – Automatic—choose this option to let the OCR process determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table.
Xerox® DocuMate® 3125 2. Scanning and Configuring One Touch – Retain fonts and paragraphs—this output format retains the font and paragraph styling, including graphics and tables without columnized text, but does not retain layout formatting. If the document is being scanned as an Excel spreadsheet, each detected table or spreadsheet becomes a separate worksheet, while other content is placed on the last worksheet.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 The Acuity options appear on the Scan Configuration Properties window that you use to create a new scan configuration for your scanner. Click the Acuity Settings tab to see the new options available for your scanner. The Acuity Settings You select the Visioneer Acuity settings when creating or editing a scan configuration on the One Touch Properties window. 1. Open the One Touch Properties window. 2.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch 3. Click the Acuity Settings tab to see the new Acuity settings. 4. Choose the Visioneer Acuity options for the scan configuration. 5. Click the drop-down arrow to choose the type of Acuity settings to use for the new scan configuration. The options are: 6. – Do not use Acuity image processing—scanning will not use the Acuity processing.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 – Color dropout—color dropout is the ability of your scanner to automatically remove a color from a scanned image. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. Color dropout applies to Black & White or Grayscale scanning modes. – Bit depth reduction—Click the drop down menu and select an option from the list.
Xerox® DocuMate® 3125 Scanning and Configuring One Touch 2. The Hardware Properties dialog box opens and shows information about your Xerox scanner. 3. Click the Properties button.
Scanning and Configuring One Touch Xerox® DocuMate® 3125 Driver Settings Please refer to Driver Settings on page 146 User’s Guide 6-104
7 Scanning from TWAIN and WIA Accessing the Scanner Interface Every scanning application will access the scanner using a different method. Below is a brief list of common applications and how to initiate a scan from within that application, including some of the applications which may have been provided with your scanner. Please refer to the application’s user guide for instructions on using the application and accessing the scanner.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 A note about your scanner and Microsoft WIA (Windows Image Acquisition): The WIA platform has been developed to enable image transfer from devices using standard Windows applications, such as Paint or Windows Fax and Scan, without the need to install additional scanning software. Microsoft has developed its own interface for using the scanner with the Windows applications, as well as any other WIA compatible applications you may have installed.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Locked Scanning Interface If you see this locked version of the scanner’s interface you will be able to select a predefined scanning profile from the Presets list, and then click the Scan button to start scanning. You can also click on the Preview button to open the preview dialogue for you to scan a preview image and set custom scan regions. Note: You can lock or unlock the scanner’s interface from the driver configuration options for your scanner.
Scanning from TWAIN and WIA 3. Xerox® DocuMate® 3125 The preview window displays the scan area and the current scan region. This scan region reflects the paper size currently selected in the main interface. When you pass the mouse cursor over the scan region it will highlight for you to move or resize it. If you move, resize, or add scan regions the main interface will display User defined for the page size. Please refer to Scan Regions for instructions on creating, resizing and deleting regions.
Xerox® DocuMate® 3125 4. Scanning from TWAIN and WIA Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the scan settings. There are some settings in the main interface, such as brightness and contrast, which will immediately update the preview image after you adjust the setting. Other settings, such as changing from color scanning to black and white scanning, will not automatically update the sample image.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 When you scan, any settings you adjusted are automatically saved to the Last used settings preset. These settings are not retained in a preset until you click Save in the main interface to save the settings to the current preset, or save them to a new preset using the Save as dialogue. If you select a different preset from the Presets list before scanning, the changes you made will be discarded.
Xerox® DocuMate® 3125 5. Scanning from TWAIN and WIA Move or resize region 1 until the sample image area you want is within the scan region. Resize the region by clicking on one edge of the region outline and dragging the mouse. Move the region by clicking in the region then dragging the mouse. Please refer to Move, Resize, or Delete Regions for detailed instructions. 6.
Scanning from TWAIN and WIA 8. Xerox® DocuMate® 3125 In the main scanner interface click Save to save the regions to the current preset, or save them to a new preset using the Save as dialogue. The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window. 9. Click Scan in the main interface to scan using the custom regions. 10.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Move, Resize, or Delete Regions Moving regions – to move a region, place your mouse cursor over the region you want to move. The region will highlight indicating that it is the active region under the mouse cursor. Click on the region and drag the mouse to move the region. Resizing regions – to resize a region, place your mouse cursor over the edge of the region outline. The cursor will change to a dual directional arrow.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will highlight indicating it is the active region under the mouse cursor. Rightclick on the region and select the delete option from the menu. Move, Resize, or Delete a Blocked Region If there is a region you cannot move or resize because another region is in the way, you can temporarily move that region behind the other regions.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Make this the first region – select this option to set the region number to 1. This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all other regions will have their number update automatically as appropriate. Make this region a lower number – select this option to move the region number up one in the processing order.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 Select Basic or Advanced from the list to show the basic or advanced document source configuration options as described below. Basic Options • Duplex—select this option to scan both sides of the item in the scanner. Click the drop down menu to select the color mode you want to use. • Color scans the document in color, creating a full color copy of an original document or photograph. Color scans have the largest file size.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA • Color scans the document in color, creating a full color copy of an original document or photograph. Color scans have the largest file size. • Gray scans the document using varying shades of gray to reproduce the document. The grayscale scan mode is often used when scanning documents or graphics where the original color does not need to be retained, but the graphics need to be legible.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets for more information. Summary The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located. Presets A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA To save a new preset: 1. Adjust the options in the scanner interface as needed. 2. Click on the right arrow and select Save as... from the list. 3. After clicking on the save option, a dialogue opens for you to type in a name. Type in the name you want then click OK. To modify an existing preset: 1. Select the preset you want to modify in the preset list. 2. Adjust the options in the scanner interface as needed. 3. Click Save.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA 3. Click Yes when prompted to confirm that you want to delete the currently selected preset. Exporting Presets 1. Click on the right pointing arrow and select Export... from the list. 2. Click on the browse button window.
Xerox® DocuMate® 3125 3. Scanning from TWAIN and WIA Browse to a location and select the folder where you want the preset file to be saved. Click on Choose. Make sure to choose a location where you will be able to easily find the file. 4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple presets, click on each preset name.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts found. Importing a Preset If you have previously exported presets, or another user has given you their presets files, select the import option to add those presets to your current list.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA • Overwrite—select this option to replace the current preset with the one you selected from the list. • Keep both—select this option to keep both presets. The preset you selected will have a counting number added to the end of the preset name; for example, “Custom preset name (2)”. The original preset name will remain unchanged. • Skip—select this option to skip the preset with the duplicate name.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 • Advanced panel—this panel contains advanced document handling options. If you select an option in this panel that also appears on the Main panel, when you return to the Main panel that option will be selected. • Scanner model panel—this panel contains options that are specific to the scanner model you are using. If you select an option in this panel that also appears on the Main panel, when you return to the Main panel, that option will be selected.
Xerox® DocuMate® 3125 • Skip blank originals • Cleanup edges Scanning from TWAIN and WIA See Scanner Model Panel Options on page 130 • Detect double feeds Resolution The resolution determines the amount of detail you can see in the scanned image. Resolution is the clarity of the image measured in dots-per-inch (dpi). Move the slider left or right to change the resolution for the scanned image. The higher the resolution, the clearer the image.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 Document Size Standard document sizes Click the drop down menu and select a pre-defined document size from the list. The available document sizes are within the scanner's range of minimum and maximum item size. Custom document sizes Select the measurement units you want to use from the Units list. If the Document size list does not include the document size for your scanning batch, click in one of the fields below the document size list.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Manual Feed Select this option to enable a delay from when the last page is scanned and when the scanner stops the scan job. This allows you to scan one page at a time without having to click Scan for each page you put in the scanner. To scan with manual feed mode: 1. Select Manual feed in the scanner’s interface. 2.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 This option is available only if the current scanner supports duplex scanning and the Duplex option is selected in the scanning interface. Merge Two Sides When scanning in duplex mode, you can enable this option to have both sides of a scanned item appear on one page in the final image file. The options in the list allow you to select where you want the front side image to appear in relation to the back side image in the final file.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Advanced Panel Options The options in this panel may also appear in the Main panel, but with additional settings for you to fine-tune the feature you've selected. Select the Advanced source configuration mode to show this panel. Skip Blank Originals Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file.
Scanning from TWAIN and WIA • Xerox® DocuMate® 3125 Crop to original—select this option to let the scanner automatically determine the size of the item being scanned. This option is only available if the scanner supports this feature. This option may occasionally be grayed out as not all scanning applications support this feature. Always properly adjust the paper guides to the width of the paper in the input tray so that the pages feed into the scanner as straight as possible.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Technical Note: If you are getting false double feed errors, try cleaning the inside of the scanner. Excessive dust on the sensor can cause false double feed errors. Refer to the maintenance section of the scanner's user guide for instructions on cleaning the scanner. Image Enhancements Click on the Image Enhancements icon to select options applicable to what type of image processing you want applied for the items being scanned.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Choosing brightness values Adjusting the brightness level is based on how you want the image to appear and there is no standard to adhere to. Below are some recommended options for brightness image correction based on the original document quality.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 Black background scanners: Some scanners have a black background plate. A black background results in more precise cropping results and skew detection. However, when scanning thin paper, such as multipart color forms or ruled writing paper, which are less than 18lb paper weight, the background may “bleed” through into the final image and make the image darker than it should be. In that case, try adjusting the brightness level between 60% and 80%.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Color image contrast examples The examples below show the original image at the default setting of 50% contrast level, 25% contrast and 75% contrast. Contrast: 25% Contrast: 50% Contrast: 75% Technical note: Most monitors have a contrast setting that is user adjustable. When viewing scanned images on-screen, versus printing the image, the contrast setting of the monitor may affect how clear a scanned image looks when compared to the original.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Adjusting the gamma level is based on how you want the image to appear and there is no standard to adhere to. Color image gamma examples The examples below show the original image at the default setting of 1.8 gamma level, then 1.0 gamma and 2.6 gamma. Adjusting the gamma level does not make the image completely black nor completely white. Gamma: 1.0 Gamma: 1.8 Gamma: 2.6 Technical note: Most monitors have a gamma setting that is user adjustable.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA The following example shows the original grayscale image and the inverted image. The following example shows the original color image and the inverted image. Mirror Image The Mirror image option flips the image left-to-right. Bit Depth Reduction The Bit depth reduction options are only available when scanning in black and white. Click the drop down menu and select an option from the list.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Threshold and Dynamic threshold Threshold enables you to set what level of light or dark to look for on a page. When scanning in black and white, everything on the page is set to either white pixels or black pixels in the final image. If the text on the page is a light color, then the text may be gone in the final image as the scanner will change those light colors to white pixels.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Bayer dither scan - Close up Color Processing Panel Options The options in this panel are for setting how the scanner should process colors in specific color modes. Color Dropout Color dropout tells the scanner and software to remove a specific color from the image. You can choose either Red, Green, or Blue, or define a custom color, to be dropped out of an image.
Scanning from TWAIN and WIA • Xerox® DocuMate® 3125 More approximate—this option removes a wider range of colors based on the pure color selected in the list or defined in the custom fields. This option is only available when scanning in grayscale or black and white. The example below shows the original text with a red watermark and the resulting image with the color removed. Perform Color Correction Apply color correction to the image so the displayed colors approximate the original item colors.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Number—this is the maximum number of dots within the radius that should be considered a speckle. If this number of dots are in the circle, the dots will not be considered a speckle and remain in the image. If there are less than this number of dots in the circle, the dots are considered a speckle and removed from the image.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 White Level With this option you can set what the scanner should interpret as “white” in the final image, even though the page being scanned may have a shaded or off-white background. You may want to adjust this option to have the image automatically corrected when you are scanning irregular paper, such as thick or thin paper, that may cause the white page in the final image to appear shaded with a pale grey.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Scanning from TWAIN and WIA • Xerox® DocuMate® 3125 Reset device—click this button to revert the scanner hardware back to the scanner’s firmware defaults. As this option resets the scanner hardware, you will not see a change in the interface unless the power save time has been changed. Clicking this button includes returning the power save time-out to the default setting. Scanner maintenance: • Counters—click the reset button next to the counter you want to set back to 0.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA Device Settings Scanner Details • Firmware version—this is the current hardware processor chip version number. • Serial number—the scanner’s unique identification number. • LLD version—the scanner’s base driver version. This is not the One Touch software revision, TWAIN or WIA driver versions. • Driver version—this is the version of the scanner’s TWAIN driver.
Scanning from TWAIN and WIA Xerox® DocuMate® 3125 Counters • Counters—click the reset button next to the counter you want to set back to 0. You can use this option to monitor the number of scans completed since the last time a part has been replaced. Driver Settings The options in this panel are for configuring how the scanner interface will behave in some scenarios. Only advanced users should modify any of the options in this section.
Xerox® DocuMate® 3125 Scanning from TWAIN and WIA • Auto close on transfer—the interface closes automatically when scanning is complete. • Force UI-less—select this option to prevent this scanner interface from opening when you initiate a scan in the scanning application. This option will only work if your scanning application supports UI-less scanning. You may also need to select Auto close on transfer complete for this option to work.
Scanning from TWAIN and WIA User’s Guide Xerox® DocuMate® 3125 7-148
8 Scanning from ISIS You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. Open the QuickScan software to access the ISIS driver scanning options. Please note that you may see the following warning message: 1. Please disregard the message and click Continue.
Scanning from ISIS User’s Guide Xerox® DocuMate® 3125 8-150
9 Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Safety Precautions When servicing the scanner you should take the following precautions to ensure your safety and prevent damage to the scanner. Do These • Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol. Rubbing alcohol may irritate sensitive skin. • Only perform scanner maintenance as described in this chapter.
Maintenance Xerox® DocuMate® 3125 Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning opens after a few moments. 1. Open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover.
Xerox® DocuMate® 3125 Maintenance Note: Be careful when cleaning the rollers. All of the rollers, except the free rollers, are designed to rotate in one direction only. Do NOT force the roller to rotate in the opposite direction. Forcing the roller to rotate will damage it, and cause the scanner to feed pages incorrectly. 1. Wet a soft cloth with some Isopropyl rubbing alcohol (95%). 2. Open the Automatic Document Feeder cover.
Maintenance 3. Xerox® DocuMate® 3125 Wipe clean the feed rollers and scanner glass in the scanner body.
Xerox® DocuMate® 3125 4. Maintenance Wipe clean the free rollers, ADF pad, and scanner glass in the under side of the ADF door. Be careful not to snag the cloth on the spring arms of the ADF pad. 5. Close the scanner when you’re finished.
Maintenance Xerox® DocuMate® 3125 Replace the ADF Pad Assembly The ADF pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. See the Xerox DocuMate 3125 Parts List on page 167 for ordering information. 1. Open the Automatic Document Feeder cover. 2. Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out. Reverse the procedure to replace the new pad into its slots.
Xerox® DocuMate® 3125 3. Maintenance Close the scanner when you’re finished. Replacing the Roller Assembly After extended use, the feed roller may wear out. It is a user-replaceable part and can be reordered. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts.
Maintenance Xerox® DocuMate® 3125 2. Pull the paper guide away from the scanner. 3. The replaceable roller is located behind the paper guides. 4. The roller is held in place with a lock tab that rotates to lock and unlock it. To unlock the tab, rotate it upward until the small lock flange is completely free.
Xerox® DocuMate® 3125 Maintenance 5. Remove the roller from the scanner and discard it, it cannot be repaired. 6. Before installing the new roller, clean any dust that may have gotten on it during shipping. 7. Insert the left end of the new roller assembly into the hole in the ADF cover. Angle the roller into the scanner and align the lock tab with the slot in the scanner. 8. Rotate the lock tab into the scanner. Press down on the lock flange to lock the roller into the scanner.
Maintenance Xerox® DocuMate® 3125 10. Close the scanner when you’re finished. Troubleshooting Problem: The scanner won’t scan. What’s wrong? Check for one of these possible causes: • Are the cables loose or not plugged in securely? Inspect the cable connections. Make sure the cables are plugged in securely. • Is the scanner’s status light on? Turn on the scanner’s power. If the status light doesn’t come on, plug the power supply into another electrical outlet.
Xerox® DocuMate® 3125 Maintenance Problem: Why won’t my scanner buttons work after scanning with Windows Image Acquisition (WIA)? After performing a scan using the WIA interface you must close the application you were using before scanning with the buttons on the scanner. This does not occur when scanning using the TWAIN or ISIS interface.
Maintenance Xerox® DocuMate® 3125 Problem: I tried to 'Repair' the One Touch application by using the 'Change' function through the Add/Remove Program within the Control Panel and was not able to repair it. How do I repair One Touch? 1. Before attempting to repair One Touch, unplug the USB cable connected to the scanner. 2. Perform the Change/Repair function again. If you are asked for the Install DVD, insert the disc into the DVD-ROM player and click OK. 3.
Xerox® DocuMate® 3125 Maintenance A dirty or worn ADF pad assembly or dirt on the roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. Try cleaning the roller first. See Cleaning the Scanner on page 152. If that doesn’t solve the problem, the pad assembly may need to be replaced. It is user replaceable. See Replace the ADF Pad Assembly on page 156 for the steps to replace the pad.
Xerox® DocuMate® 3125 Maintenance Normal Operation • Steady blue: indicates the scanner is ready to scan. • Steady red: the scanner is busy or it is not connected to the computer. • Blinking red: the scanner is reporting an error. Error Codes If your scanner experiences hardware problems, the status light turns red and will blink a specific number of times, the status light will blink red, and the LED flashes an “E” then the error code number.
Xerox® DocuMate® 3125 2. Maintenance Windows XP: Double-click the Add/Remove Programs icon. Windows Vista and Windows 7: Double-click the Programs and Features icon. 3. From the list of programs, select Xerox DocuMate 3125 Driver. Click the Change/Remove or Uninstall button. 4. Click Yes when asked to confirm that you want to remove these software programs. 5.
Maintenance Xerox® DocuMate® 3125 Xerox DocuMate 3125 Specifications Optical resolution Bit depth Scan method ADF specifications Maximum item size Minimum item size Scanning Speed Capacity Paper Thickness Image Sensor Light source Interface Scanner dimensions Width Depth Height Weight Operating temperature Relative humidity Power supply AC Power cord Scanner Rating Power consumption USB cable Safety and agency certifications Supported Operating Systems Scanner Drivers Bundled Software User’s Guide 6
Xerox® DocuMate® 3125 Maintenance Xerox DocuMate 3125 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 3125 scanner.
Maintenance User’s Guide Xerox® DocuMate® 3125 9-168
A Regulatory Information Basic Regulations United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Xerox® DocuMate® 3125 Regulatory Information December 31, 2004: Council Directive 2004/108/EC as amended. Approximation of the laws of the member states related to electromagnetic compatibility. This machine is certified as Class 1 LED product. This means that this machine does not produce hazardous laser radiation.
Xerox® DocuMate® 3125 Regulatory Information Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.) Postage Stamps, canceled or uncanceled.
Regulatory Information Xerox® DocuMate® 3125 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6.
B Compliance Information Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
Compliance Information Xerox® DocuMate® 3125 Energy Star for the USA Energy Program Compliance The Xerox® DocuMate® 3125 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S.
Index A D Actual size, 6-55 Add Application, 6-70, 6-76, 6-78 ADF pad assembly replace, 9-156 Advanced device settings, 6-55 Advanced Settings tab, 6-37 Apply button, 6-29 Aspect ratio, 6-55 AutoCrop, 7-129 Automatic color detection, 7-116, 7-127 Automatic cropping options, 7-124 AutoRotate image, 6-55 Delete button, 6-29 Despeckle, 7-132, 7-140 Destination Application text file format, 6-89 Destination application, 6-25, 6-29, 6-40, 647, 6-55 Burn to CD, 6-53 Email application properties, 6-67 Event For
Xerox® DocuMate® 3125 Index Flip back side, 7-127 flowing page, 6-99 Format tab, 6-97 G Gamma, 6-37, 7-135 Grayscale, 7-116, 7-117, 7-134, 7-135, 7-138 Grayscale mode, 6-34 H Halftone Pattern, 7-138 Hardware properties, 6-27 Height threshold, 7-128 HTM file format, 6-71 htm file format, 6-90 HTML Document, 6-90 HTML page, 6-71 Hue, 6-37 I Image Documents Properties, 6-75 Image Editors, 6-30 Image Enhancements, 7-131 Image file formats, 6-40 Improvements and Settings, 6-35 Instant Delivery, 6-30 Interne
Xerox® DocuMate® 3125 P Page Settings tab, 6-35 Page size, 7-126 paper jam, 9-157 Paper size, 6-35 PaperPort, 4-17 PDF Image quality and file size, 6-42 PDF applications, 6-30 PDF Destinations, 6-77 PDF file format, 6-30, 6-40 Perform color correction, 7-140 Perform edge cleanup, 7-129 Pixel, 7-132, 7-135, 7-138, 7-140 Presets, 7-118, 7-119 Properties button, 6-29 Q QuickScan, 8-149 R Recognition Quality, 6-94 Redaction tab, 6-37 Reduce Moiré Patterns, 6-35 Refresh button, 6-29 Register, 4-18 Reject Char
Index Xerox® DocuMate® 3125 W White Level, 7-142 Word Document, 6-90 X xls file format, 6-90 User’s Guide I-178
