Specifications

24
Answering system operation
Answering system operation
NOTES:
1. You can set the time manually, or allow it to be set automatically with incom-
ing caller ID information. (If you subscribe to caller ID service, fee required.)
2. Press any PLAY/STOP button to exit programming at any time. The PLAY/
STOP buttons are located on the base unit and are labeled numbers 1, 2, and
3. These buttons also playback messages left in their respective mailbox.
About mailboxes
This answering system has three voice mailboxes. Callers using a touch tone
phone can select the mailbox in which their messages will be recorded by
pressing 1, 2, or 3 while the system plays the outgoing announcement. Otherwise,
messages will be recorded in mailbox 1.
About announcements
• You can record two different announcements - one for normal answering and
one for when the system is set to play the announcement only.
• Use normal answering when you want the system to record callers’ messages.
Use announcement only when you want to give information to callers without
accepting messages.
• If you choose not to record an announcement, the system answers with a
pre-recorded announcement.
• The normal answering pre-recorded announcement says: “Hello, please leave
a message after the tone.” The announcement only pre-recorded announce-
ment says: “ We’re sorry messages to this number cannot be accepted.”
• By setting announcement only to on or off, you decide which announcement
your callers will hear when the system answers a call (the system comes
set for normal answering, with announcement only turned off). See Set an-
nouncement only on page 26 to change your announcement selection.
Record your announcement
NOTE: If you have assigned different mailboxes to different people, be sure to
tell callers in your announcement to press 1, 2 or 3 to leave a message in the
appropriate mailbox. Remember to leave a few seconds at the end of your
recorded announcement to allow callers enough time to select a mailbox. An
example of an announcement:
“Thank you for calling. To leave a message for Bob, press 1 now; to leave a message
for Sue, press 2 now; to leave a message for Tommy, press 3 now; or, wait for the
beep and leave your message.”
The system will record your announcement for the currently selected answer mode
(normal or announcement only). To conrm or change the answer mode, follow
the directions under Answering system feature setup and Feature summary
on pages 25 and 26.