User's Manual

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Chapter 5
Voice Message Operations
The RF Terminal’s exclusive use of voice prompts allows you to overcome
problems such as literacy, language and lighting. With proper planning, voice
prompting can enhance your RF Terminal application, making it faster and
simpler. Voice messages are recorded using a utility program included on the
Utility CD-ROM and then uploaded to the RF Terminal. Playback of a voice
prompt is triggered by a prompt from the host computer.
Why Use Voice Messages and Prompts?
 Voice messages can be in any language.
 The operator does not have to be able to read to perform some jobs.
 The data collection process is faster because the operator does not
have to continually look at the screen for instructions. This is
especially useful when you do not want or need to enter data from
the keypad. Scanning bar coded numbers from a Quantity
BARPAD can make keying unnecessary.
Voice messages and prompts are a good way to keep the operator’s
attention focused on the job at hand. Audible error messages and warnings
also help to limit mistakes and downtime.
Tips for Using Voice Prompts
Up to 100 voice messages can be recorded and stored in the RF Terminal.
Here are some tips on making your voice prompts user-friendly:
 Short messages are preferable for prompts; most English prompts
can be stated in ½ second. Instead of saying, “Enter the Item
Number,” say “Item”. The typical RF Terminal operator does not
want to hear long messages thousands of times. Error messages are
typically longer because they are the exception and need to provide
more precise instruction to the user.
 Record your voice prompts calmly. A frantic sounding voice can
become irritating, especially when heard repeatedly.
 Speak clearly. Correct pronunciation will make the voice prompts
easier to follow for all users. Use common words that all users will
understand.
 Vary the tone of your voice for different prompts. Using a
different tone of voice or even a different voice for consecutive