About This Guide Xerox Document Centre 220/230/332/340 Setup Guide July 1999 602p35412
Xerox Corporation 800 Phillips Road Webster New York 14580 Prepared by: Xerox Europe Technical Centre Multinational Professional Services Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND ©1999 by Xerox Limited. All rights reserved.
Table of Contents Table of Contents ABOUT THIS GUIDE .............................................................................1-1 Related Documentation ............................................................1-1 Introduction ........................................................................................1-2 Xerox Welcome Center Telephone Number .............................1-3 Conventions ......................................................................................1-4 Orientation .
Walkup Screen ......................................................................... 3-5 Timers ...................................................................................... 3-6 Auto Clear ............................................................................ 3-6 Low Power ........................................................................... 3-7 Power Save (or Auto Off) ..................................................... 3-8 Contention ..............................................
Xerox Document Centre 220/230/332/340 Setup Guide Table of Contents FAX SETUPS .......................................................................................5-1 Access the Fax Setups .............................................................5-2 Fax Terminal Setups .........................................................................5-3 Access Fax Terminal Setups ....................................................5-3 Fax Terminal Options ....................................................
Files for Polling / Files Stored for Polling ........................... 5-22 Fax Communication Setups ............................................................ 5-24 Access Fax Communication Setups ....................................... 5-24 Outgoing Fax Options ............................................................ 5-25 Dialing Type ....................................................................... 5-25 Pause Time ........................................................................
Table of Contents Foreign Interface Device .................................................................6-15 ACCESS RIGHTS .................................................................................7-1 Assign Privileges ......................................................................7-4 Add Pin .....................................................................................7-5 Set User Privileges ...................................................................7-5 Delete PIN ........
Page-vi Table of Contents
1 About This Guide NOTE: The graphic representations of the user interface screens are based on a fully configured Document Centre 332/340 and the appearance of these interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described. Related Documentation In addition to this Setup Guide, the following documentation is available for the Document Centre 220/230/332/340.
Introduction Welcome to the Xerox family of Document Centre products. As the Owner or Key Operator, the first step is to locate and record the product serial number. The serial number is located inside the Left Front Cover, under the Copy/Print Cartridge. Record the serial number in the space below and in the front of the User Guide.
Xerox Welcome Center Telephone Number The telephone number of the Xerox Welcome Center is provided at the time of product installation. For future reference, record the telephone number in the space below: Welcome Center Telephone Number: Canada..............................................800-939-3769 About This Guide About This Guide When telephoning the Xerox Welcome Center, please have the serial number of the Document Centre 220/230/332/340 readily available and a note of any error messages.
Conventions Throughout this Setup Guide, some terms are used interchangeably: - Paper is synonymous with media. - Document is synonymous with original. - Page is synonymous with sheet. - Document Centre 220/230/332/340 is synonymous with the machine. - DC is synonymous with Document Centre. Orientation Orientation is used to mean the direction of images on the page.
Italic typeface The Italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in Italic typeface. For example: - Always follow safety procedures when operating equipment. Quick Pathway À À À À Press the Access button on the Control Panel Enter Owner PIN Touch Enter in the pop-up window Touch Auditron Setups This book contains step by step instructions for programming setups.
Hints Hints help to perform a task. An example of a hint is shown below: HINT: The Machine serial number is located inside the Left Front Cover of the machine under the Copy/Print Cartridge. Cautions Cautions are statements that suggest mechanical damage as a result of an action. An example of a caution is shown below: CAUTION When cleaning the Document Centre 220/230/332/340, do not use organic solvents or aerosol cleaners. Do not pour fluids directly onto any area.
2 About Setups The Document Centre 220/230/332/340 is designed to enable machine and feature default settings to be customized to meet local requirements. This chapter contains an explanation of Setups and general information regarding the Setup procedures. About Setups About Setups NOTE: The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration. However, feature descriptions and functionality remain the same as described.
Setup Procedures During manufacture, certain settings for features and functions of the Document Centre 220/230/332/340 are programmed into the machine. Once the machine is installed, the Setup Tools can be used to change these settings to the most suitable settings for the users’ environment. To change the settings, a user enters a PIN (Personal Identification Number).
Copy Setups enables the Copy specific default settings to be changed or set up, including Reduce/Enlarge, Image Quality, Output, Sides Imaged, Expert Image Quality, Margin Shift and Erase. Refer to “Copy Setups” on Page 4-1 for further information. Fax Setups enable the Fax specific default settings to be changed or set up, including Fax Terminal Options, Fax Printing Options, Fax Report Options, Fax Panel Defaults, Fax Mailboxes and Fax File Management.
Owner Tools If a PIN is entered that has been assigned ‘Owner’ access rights, the user can set up or change: Access Rights the allocation of Key Operator, System Administrator, Auditron Administrator (DC332/340) and Owner Access Rights. Refer to “Access Rights” on Page 7-1 for further information.
Changing the Settings Switch On To switch ON the power to the Document Centre 220/230/332/340 press the Power ON/OFF button which is located on the upper-right side, near the front of the machine. It takes approximately 3 minutes for the machine to warm up and perform a self-test. CAUTION To avoid damage to the machine after switching OFF, allow at least 10 seconds before switching the power ON again.
À Press the Access button on the Control Panel. À A pop-up window will be displayed on the Touch Screen. À Press the # button on the Control Panel and use the number keypad to enter the default password - 22222. À Touch Enter in the pop-up window. The following Screen is displayed and contains buttons for the types of setups available. NOTE: The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration.
3 Machine Setups Quick Pathway À À À Press the Access button on the Control Panel Enter Key Operator PIN - see NOTE Touch Machine Setups This chapter contains the procedures for changing the default settings for the Paper Trays, Date/Time, Walkup Screen, Timers, Contention, Localisation, Report Languages, Touch Screen Contrast, Customer Support Number, Document Feeder, Machine Serial Number, and Xerox Supplies Number. Fault Override instructions are also included.
À Touch the Machine Setups button. À The Machine Setups screen is displayed. HINT: The Additional Setups button accesses more Machine Setup features. Touch this button if the feature you require is not displayed on the initial Machine Setups screen. NOTE: The graphic representations of the user interface screens in this chapter are based on a fully configured Document Centre 332/340. The appearance of these interface screens may differ slightly on other models or configurations.
Paper Tray Setups À À À Touch any button to change the setting - a description of each follows. À À Make changes as required. Access Machine Setups as described on Page 3-1. Touch the Paper Trays button. Touch Save to continue. Tray Priority Select the order in which the machine searches the trays for available media. To change the settings, assign a priority to each tray.
Date/Time Setup À À Access Machine Setups as described on Page 3-1. Touch the Date/Time button. Date À Touch the Date Setup button. À Touch the scroll buttons to select the preferred display format, for example, the mm-dd-yy format would display 06-10-01 for a current date of 10th June 2001. À Use the scroll buttons to select the current month (mm), day (dd) and year (yy). À Touch Save to continue.
Touch the Time Setup button. À Select the preferred display format, 12 or 24 Hour - for example eleven o’clock at night would either be displayed as 11 or 23 hours. À Use the scroll buttons to select the current time in hours and minutes. À Touch Save and Close to continue. NOTE: The current time is displayed on fax documents, confirmation pages, and activity reports. It is also displayed when users select Annotation and Time for their copies.
To change the default display for the Touch Screen: À Select the preferred default screen À Touch Save to continue The screen selected will be displayed when the machine is switched ON, when programming or job time-out occurs, or when AC is pressed. NOTE: The buttons available will depend on the machine configuration. Timers À À À Access Machine Setups as described on Page 3-1. À À Make changes as required. Touch the Timers button.
À À À Touch the Auto Clear button. Select On or Off. If On is selected, use the scroll buttons to set the timeout period. Low Power Low Power Mode becomes active after the specified time of machine non-use. When activated, the Touch Screen is blank and the Power Saver light is on. When the Control Panel or Touch Screen is touched, or the Platen cover lifted, the machine responds within 1 second. All features are available within 30 seconds. Machine Setups Touch the Low Power button.
Power Save (or Auto Off) The Power Save or Auto Off feature function is dependent on machine configuration. Auto Off Mode/Sleep Mode 60 minutes after the last copy/print out the machine will (Power Save) automatically switch into Auto Off/Sleep (Power Save) Mode. The copier version of the Document Centre 220/230 switches the Power ON/OFF switch to the off position. Any stored jobs remain in the memory and the Document Centre 220/230 returns to an operational condition when powered on.
Interrupt Button The Interrupt feature enables the current job to be stopped and held in memory while another job is executed. When the Interrupt job is complete, programming for the first job is retrieved by pressing the Interrupt button again. À À Touch Interrupt Button. Select Enabled or Disabled. À Touch the Priority or Print Queue Priority button. À Select a priority for either the Print or Fax Queue. À Touch Save to continue.
Localization À À Touch the Localization button À Touch Save to continue. Select the preferred measurement display format - Inches or Millimeters.
Additional Setups À Access Machine Setups as described on Page 3-1. À If necessary, touch the Additional Setups button. Touch any button to change the setting - a description of each follows. À À Make changes as required. Touch Save to continue. HINT: This screen may have a different appearance depending on machine configuration. Report Languages Various language options can be made available for printed reports. Please contact your Xerox representative for further information.
À Touch the Report Languages button. À Select the language to use for printed reports. À Touch Close to continue. Touch Screen Contrast À Touch the Touch Screen Contrast button. À Use the up/down arrows to select a contrast level between 1 and 254. Alternatively, touch the display window to change the setting using the pop-up keypad. The factory default is 127. À Touch Save to continue.
À Touch the Customer Support Number button. À Use the numeric keypad on the screen to enter the Xerox Customer Support telephone number. À Touch Save to continue. À Touch the Paper Sizes button. À Select the preferred selection of paper sizes. À Touch Save to continue. Machine Serial Number Machine Setups The machine displays this machine serial number when the Machine Status button is pressed. This number is required when calling for customer support.
À Touch the Machine Serial Number button. À Use the keypad on the screen to enter the Machine Serial number - if necessary touch the More Characters button on the screen to display an alternative keypad. À Touch Save to continue. HINT: The Machine serial number is located inside the Left Front Cover of the machine under the Copy/Print Cartridge. Xerox Supplies Number / Supplies Tel. Number The machine displays the Xerox supplies telephone number when the Machine Status button is pressed.
Fault Override When a fault occurs on the Document Center 220/230/332/340, the Touch Screen displays step-by-step instructions for the walkup user to clear the fault. The instructions include contacting the Key Operator if the fault cannot be cleared. The Key Operator can then enter their PIN to access the Fault Override screen to disable the faulty component. After the component is disabled, all features will be available except those that require the disabled component.
Accessing Fault Override To access Fault Override Mode, a fault screen must currently be displayed on the Touch Screen. À À Press the Access button on the Control Panel. À Select confirm to delete the current job and or disable the faulty component. Touch the # and enter a PIN (Personal identification Number) with Key Operator access rights - see NOTE below. NOTE: The default password - #22222 - may be used if PINs have not been assigned. Refer to “Access Rights” on Page 7-1 for more information.
Unavailable Features Some types of jobs will not print if the disabled component is required for a default setup. In this case, the machine displays a prompt to check the setups. The following table contains details about specific features that are unavailable when a component is disabled. Service/ Feature Disabled Feature/Result Copy 2 Up, Booklet Creation, Sides Imaged 2 È1 or 2 È 2, or Mixed Size Originals in the DADF.
Disabled Component Page 3-18 Service/ Feature Disabled Feature/Result Duplex Module Copy Setups, Sides Imaged, 1È2 Sided or 2 È2 Sided The machine will not print copy jobs if Duplex is disabled and Sides Imaged 1È2 or 2È2 are the default settings. The Sides Imaged button will not be displayed on the Touch Screen. Duplex Module In Fax Setups, Fax Terminal Setups, Fax Printing Options, Duplex Printing: All 2 Sided and 1,2,2...
Disabled Feature/Result Editing Kit Copy Editing. Finisher In Fax Setups, Fax Terminal Setups, Fax Printing Options, Output Selection, Left, Stapled The machine will not print Fax jobs if the Finisher is disabled and the default is Stapled. Finisher In Fax Setups, Fax Terminal Setups, Fax Printing Options, Output Selection, Left Tray The machine will not print Fax jobs if the Finisher is disabled and the default is the Left Tray.
Disabled Component Page 3-20 Service/ Feature Disabled Feature/Result Finisher In Copy Setups, Output, Stapled The machine will not print Copy jobs if the Stapler is disabled and also is the default. The Output button will not be displayed on the Copy screen. Finisher In Fax Setups, Fax Terminal Setups, Fax Printing Options, Output Selection, Left Tray The machine will not print Fax jobs if the Finisher is disabled and the default output is the Left Tray.
Disabled Feature/Result Finisher In Copy Setups, Output, Collated Left Tray and Copy Setups, Output, Uncollated Left Tray The machine will not print Copy jobs if the Finisher is disabled and the default output is the Left Tray. The Output button will not be displayed on the Copy screen. Finisher and Stapler In Copy Setups, Output, Stapled The machine will not print Copy jobs if Stapled is disabled and also is the default output. The Output button will not be displayed on the Copy screen.
Disabled Component Service/ Feature Disabled Feature/Result Foreign Interface Device In the Copy feature with Foreign Interface Device and Internal Auditron Control The Copy feature is enabled only for Internal Auditron Control.
Disabled Feature/Result High Capacity Feeder Copy High Capacity Tray High Capacity Feeder The High Capacity Feeder The machine will not print Copy or Fax jobs if the disabled tray is the default tray. The Paper Supply button will not be displayed on the Copy screen. Print Engine In Scan Setups, Filing Setups, Proof Before Send Proof Before Sending might be enabled in some Scan to File templates.
Disabled Component Page 3-24 Service/ Feature Disabled Feature/Result Print Queue Print Network/Print Controller jobs are temporarily removed from the Print Queue. When the fault is cleared, the machine attempts to recover the jobs. Tower Mailbox In Print Setups, Printer Setups, Tray Settings, Destination Tray, Tower Mailbox, Bins 1–10 The machine will not print Print jobs if the Tower Mailbox is disabled and the default is any Bin 1–10.
Disabled Feature/Result Paper Tray 2 In Machine Setups, Paper Trays, Default Tray The machine will not print Copy or Fax jobs if the disabled tray is the default tray. The Paper Supply button will not be displayed on the Copy screen. Paper Tray 3 In Machine Setups, Paper Trays, Default Tray The machine will not print Copy or Fax jobs if the disabled tray is the default tray. The Paper Supply button will not be displayed on the Copy screen.
Page 3-26 Machine Setup
Quick Pathway À À À Press the Access button on the Control Panel Enter Key Operator PIN - see NOTE Touch Copy Setups This section contains the procedures for Copy Setups, which includes programming the default settings for the following features: Copy Setups 4 Copy Setups - Reduce/Enlarge - Image Quality - Output - Sides Imaged - Expert Image Quality - Margin Shift (DC332/340) Copy Setups NOTE: These changes can only be made when a PIN (Personal Identification Number) which has been assigned Key Ope
Access the Copy Setups À Press the Access button on the Control Panel. A pop-up window will be displayed on the Touch Screen. À Press the # button on the Control Panel and use the number keypad to enter a Key Operator PIN - see NOTE. À Touch Enter in the pop-up window. À Touch the Copy Setups button. NOTE: The default password - #22222 - may be used if PINs have not yet been assigned.
À Copy Setups Reduce/Enlarge Touch the Reduce/Enlarge button. Defaults Touch the Defaults button. Use the arrow buttons to select the default magnification setting. Copy Setups À À Copy Setups The default magnification will be selected when the machine is switched ON, when programming or job timeout occurs, or when AC is pressed.
Normal When users touch Normal in the Reduce/Enlarge column on the Touch Screen, a selection of preset sizes is displayed. The default value of these presets can be customized to meet local requirements. The factory default presets are: 1. 100% 2. 8 1/2” x 5 1/2” through 8 1/2” x 14” 3. 8 1/2” x 11” through 11” x 17” 4. 8 1/2” x 14” through 8 1/2” x 11” 5. 11” x 17” through 8 1/2” x 11” inches À À Touch the Normal button. Use the arrow buttons to select a value for each magnification preset.
À Use the scroll buttons to select the Original Type according to the document type used most frequently. See below for an explanation of each. À Set the default level of darkness or lightness required for each original type. À Touch Save to continue. Access Copy Setups as described on Page 4-2. Touch the Image Quality button. Text for documents that contain line art and low-quality halftones. Colored backgrounds are automatically suppressed. This is the factory default.
Output À À À Access Copy Setups as described on Page 4-2. Touch the Output button. Use the scroll buttons to select the default output option required - Stapled, Uncollated Left Tray, Collated Left Tray, Uncollated Center Tray or Collated Center Tray. The factory default is Collated Center Tray. À Touch Save to continue. NOTE: Only those selections relevant to the machine configuration will be available. HINT: Typically, the Center Tray is used for copy output, and the Left Tray is used for fax output.
À À À Copy Setups Sides Imaged Access Copy Setups as described on Page 4-2. Touch the Sides Imaged button. Select the preferred default options - see below for an explanation. Touch Save to continue. 1 Sided single-sided copies from single-sided originals. 2 1 Sided single-sided copies from double-sided originals. 1 2 Sided double-sided copies from single-sided originals. 2 2 Sided double-sided copies from double-sided originals.
Portrait Images Landscape Images. Head to Head Head to Head for binding on the short edge for binding on the short edge A B Head to Toe for binding on the short edge A B Head to Toe for binding on the long edge A A B B Expert Image Quality À Select the default required - a description of each follows. À Touch Save to continue. À Access Copy Setups as described at the beginning of this chapter. À Touch the Expert Image Quality button.
À select a default setting of On to enhance documents with colored backgrounds or Off to disable this feature. Margin Shift (DC332/340) Programs the default amount of Margin Shift to move the image up/down or side to side on one or both sides of a page. Margin Shift can be applied to side one and side two of a page. Select the Side 1 or Side 2 button to change the setting or Off to disable this feature.
À À Touch the Erase button. À À Make changes as required. Touch Border or Edge Erase to change the settings - a description of each follows, or touch Off to turn this feature off. Touch Save to continue. Border Erase (DC332/340) À Touch the Border Erase button. À Use the scroll buttons to set the default measurement for Border Erase between 0 and 2 inches. À À Touch Save to continue. Select another Setup or touch Exit to exit the setup screens.
À Use the scroll buttons to set the default Edge Erase settings. À À Touch Save. Copy Setups Edge Erase (DC332/340) Copy Setups Copy Setups Touch Close to exit Copy Setups.
Page 4-12 Copy Setups
5 Fax Setups Fax Setups are divided into two areas: À À À Press the Access button on the Control Panel Enter Key Operator PIN - see NOTE Touch Fax Setups - Fax Terminal Setups: to set and change the defaults for the available fax options such as paper size and type, resolution, and mailbox options. - Fax Communication Setups: to set options that affect incoming and outgoing fax documents such as redialing and preventing the receipt of junk fax documents.
Access the Fax Setups À Press the Access button on the Control Panel. A pop-up window will be displayed on the Touch Screen. À Press the # button on the Control Panel and use the number keypad to enter a Key Operator PIN - see NOTE. À Touch Enter in the pop-up window. À Touch the Fax Setups button. NOTE: The default password - #22222 - may be used if PINs have not been assigned.
Fax Terminal Setups À À À À Press the Access button on the Control Panel Enter Key Operator PIN - see NOTE Touch Fax Setups Touch Fax Terminal Setups. This section contains the procedures for the following Fax Terminal Setups: - Fax Terminal Options - Fax Printing Options - Fax Report Options - Fax Panel Defaults - Fax Mailboxes - Fax File Management NOTE: The default password is #22222 which may be used if PINs have not yet been assigned.
Fax Terminal Options À À À Touch any button to change the setting - a description of each follows. À À Make changes as required. Access Fax Terminal Setups as described on Page 5-3. Touch the Fax Terminal Options button. Touch Save to continue. Local ID According to the Federal Law, the Document Centre 220/230/332/340 must be programmed with an identification number. The identification number, or Local ID, is the telephone number for the Document Centre 220/230/332/340.
À If more than 1 line is connected, touch the line number button. À Enter the telephone number of the Document Centre 220/230/332/340 using the keypad on the screen (up to 20 characters including spaces). À Touch Save to continue. Fax Setups Touch the Local ID button on the right of the screen. Local Name The Local Name is the name allocated to this particular machine. For example, it could indicate the location of the machine - for example, ‘Copier West’, or be the Company name.
À Touch the second Local Name button on the right of the screen. À Use the keypad on the screen to enter the Local Name of the Document Centre 220/230/332/340 (up to 20 characters including spaces). À Touch Save to continue. Company Logo Company Logo is used in the header of the transmission report and in the cover letter for fax documents to identify the organization sending the fax. À Touch the Company Logo button.
Touch the second Company Logo button on the right of the screen. À Use the keypad on the screen to enter the Company Logo (up to 30 characters including spaces). À Touch Save to continue. Fax Setups HINT: Touch Change Keyboard to display additional characters. Delayed Start Time Users can scan a document and delay its transmission start time. If they do not specify the delayed start time, the machine uses the default delayed start time that is entered here. Touch the Delayed Start Time button.
À Touch the second Delayed Start Time button on the right of the screen. À Use the scroll buttons on the screen to select the default transmission start time. À Touch Save to continue. Long Document (DC332/340) À Touch the Long Document button. À Select 600 mm or 3600 mm to enable scanning of long documents up to these lengths. À Touch Save. Dialing Digits Reporting (DC332/340) This default selects whether the first or last 20 digits of a telephone number are displayed on reports and headers.
Select the preferred option. Fax Setups À À Touch Save. Fax Printing Options À À Access Fax Terminal Setups as described on Page 5-3. Touch the Fax Printing Options button. Receive Reduction With this feature enabled, the Document Centre 220/230/332/340 automatically determines the required reduce/enlarge ratio for printing on the selected paper. Xerox Document Centre 220/230/332/340 Setup Guide Page 5-9 Fax Setups Touch the Dialing Digits Reporting button.
À Touch the Receive Reduction button. À Select Auto or Off as required. Page Margin This feature defines the maximum amount of space between the length of an incoming fax and the length of the paper on which the fax is to be printed. The Page Margin setting affects the bottom of the page. It avoids image loss if users are printing onto a smaller size paper. À Touch the Page Margin button. À Use the scroll buttons to select the required margin.
Duplex Printing This feature sets the default duplex printing setting for incoming fax documents and reports. À Touch the Duplex Printing button. À Make selections as required see below. All 1 Sided is the factory default. Fax Setups For DC220/230 duplex options, also select either Portrait or Landscape output and whether printing should be Head to Head or Head to Toe. All 1 Sided: prints fax documents and reports single-sided. 1, 2, 2...
À Touch the Paper Attributes button. À Touch the buttons on the right of the screen to select the types, colors and sizes of paper on which incoming fax documents and reports will be printed - more than one type can be selected. À Touch Save to continue. Output Selection Programs the output tray for incoming fax documents. À Touch the Output Selection button. À Select the default output option required - the available options are dependent on machine configuration.
A3 È 11" x 17" Touch the A3 È 11" x 17" button. À Select the default option required. Trim A3 is the factory default. À Touch Save to continue. Fax Setups Fax Setups À Fax Setups Programs incoming fax documents to be printed on a different size paper. For example, an incoming A3 size (European standard) fax can be trimmed to print on 11" x 17" paper. Alternatively, choose to have the machine reduce the image to fit.
Fax Report Options À À Access Fax Terminal Setups as described on Page 5-3. Touch the Fax Report Options button. Activity Report Programs the machine to automatically print a report of phone line activity. À Touch the Activity Report button. À Select the default option required - see description below. Auto Print is the factory default. Auto Print prints an Activity Report when the number of outgoing and incoming calls reaches 50 and includes only calls that were not printed on the last report.
Touch the Broadcast and Multi-Poll Reports button. À Select Auto Print to have this report print automatically or Off to turn the feature off. Auto Print is the factory default. Transmission Report À Touch the Transmission Report button. À Select the option required - Fax Setups Programs the machine to print the status of each transmission and displays a reduced image of the first page of the original document after each transmission is completed.
Mailbox Report Programs the machine to automatically print a report informing the mailbox owner each time a fax is received to his or her mailbox. À Touch the Mailbox Report button. À Select the default option required. À Touch Save to continue. Fax Panel Defaults À À Access Fax Terminal Setups as described on Page 5-3. Touch the Fax Panel Defaults button. Resolution Sets one of three resolutions as the default setting for outgoing fax documents.
Standard (200 x 100) reduces communication time - use for text documents. Fine (200 x 200) combines features of standard and super fine resolution use for most fax documents and for black and white graphics. Super Fine (400 x 400) improves image quality and rendition - use for photos, halftones and images with grey tones. Touch the Lighter/Darker button. À Use the scroll buttons to select the default option required. À Touch the Original Type button.
Forced 4800 (Document Centre 220/230) Used when fax communications are susceptible to errors.This mode is slower, but it is less susceptible to errors. À Touch the Forced 4800 button. À Select On or Off as the default. À Touch Save. Communication Mode (DC332/340) This feature sets the default communication mode used for transmission to a remote fax machine. À Touch the Communications Mode button. À Select the default option required - see below for a description. À Touch Save to continue.
The speed can also be selected manually. The lower the speed, the less chance errors will occur during transmission. The Kilo Bits Per Second (Kbps) speeds available are 33.6, 31.2, 28.8, 24.0, 21.6, 19.2 and 16.8. The speed can also be selected manually. The lower the speed, the less chance errors will occur during transmission.The speeds available are 14.4Kbps, 12.0Kbps, 9600 bps and 7200 bps. Forced 4800 bps used when fax communications are susceptible to errors.
À Touch a mailbox in the list to select it. Touch the scroll buttons to move up and down the list. À Follow the instructions below to delete, edit or add a mailbox. To Delete a Mailbox À Touch the Delete Mailbox button. À Touch Confirm to delete the selected mailbox and its contents. To Add or Edit a Mailbox À In the Mailbox List, touch a mailbox to select it. To add a new mailbox, touch an empty mailbox. À Touch the Edit Mailbox button.
À Use the keypad on the Control Panel to enter a four-digit password (0000-9999). À Touch Save to continue. À Touch the Mailbox Name button. À Use the keypad on the Touch Screen to enter a name of up to 10 characters. À À Touch Save. À Fax Setups Touch the Mailbox Password button. Touch Next Mailbox to program another mailbox. Touch Previous Mailbox to return to a previous mailbox. HINT: Touch Change Keyboard for access to additional characters. Touch Save and then Close.
À Touch any button to change the setting - a description of each follows. À À Make changes as required. Touch Save to continue. Mailbox Files / Failed Fax Files Displays a list of fax jobs that were unsuccessful after attempting to send the job a specified number of times depending on the current settings. À Touch the Mailbox Files or Failed Fax Files button. À Select the required default setting - a description of each follows. Auto Delete automatically deletes all failed fax documents.
Touch the Files Stored for Polling button. À Select the required default setting - a description of each follows. À Touch Save. Touch Close. Auto Delete automatically deletes stored fax files after they have been transmitted. Fax Setups Fax Setups Keep keeps stored fax files after they have been transmitted until they are manually deleted.
Fax Communication Setups Quick Pathway À À À À Press the Access button on the Control Panel Enter Key Operator PIN - see NOTE Touch Fax Setups Touch Fax Communication Setups. This section contains the procedures to set the following: - Outgoing Fax Options - Incoming Fax Options - Line Use Restriction NOTE: The default password is #22222 which may be used if PINs have not yet been assigned. Access Fax Communication Setups À À Access Fax Setups as described on Page 5-2.
Outgoing Fax Options Touch any button to change the setting - a description of each follows. À À Make changes as required. Access Fax Communication Setups as described on Page 5-24. À Touch the Outgoing Fax Options button. Fax Setups À À Touch Save to continue. Dialing Type NOTE: This feature might be restricted in some areas. - Tone - 10 PPS (pulse per second): for a rotary dial. À Touch the Dialing Type button. À If necessary, touch the Line 1 or Line 2 button.
Pause Time This feature sets the amount of time for dial pauses. À Touch the Pause Time button. À Touch the scroll buttons to select a pause time in seconds. Redial Management Redial Count sets the number of times the machine will automatically attempt a redial if a connection cannot be made. Redial Interval sets the time intervals in minutes between redials. NOTE: This feature might be restricted in some areas. À Touch the Redial Management button.
Touch the scroll buttons to select the number of redial attempts. À Touch Save to continue. À Touch the Redial Interval button. À Touch the scroll buttons to select the elapsed time in minutes. À Touch Save to continue. Fax Setups À Line Monitor Line Monitor audibly monitors a transmission through the internal speaker until a connection is made. After connection, the line monitor is removed. À Touch the Line Monitor button. À Select On to enable this feature or Off to switch this feature off.
À If the Line Monitor feature is set to On, touch the Line Monitor Volume button. À Select the volume setting required. À Touch Save to continue. Batch Send Transmits several pending documents to one destination during a single phone call. À À Touch the Batch Send button. Select On to enable this feature or Off to switch this feature off. Resend Count Automatically re-transmits a failed page if a page error occurs. À Touch the Resend Count button.
Incoming Fax Options Touch any button to change the setting - a description of each follows. À À Make changes as required. Access Fax Communication Setups as described on Page 5-24. À Touch the Incoming Fax Options button. Fax Setups À À Touch Save to continue. Auto Answer Delay NOTE: This feature might be restricted in some areas. Touch the Auto Answer Delay button. À Touch the scroll buttons to set the time delay before calls are answered.
Ring Volume À Touch the Ring Volume button. À Select High, Normal or Low as the default ring volume. Junk Fax Prevention This feature programs the machine to only accept incoming fax documents from remote machines whose Local ID numbers are programmed into the Dial Directory. All other fax documents are rejected thereby ensuring junk fax documents such as advertisements and circulars are not received. À Touch the Junk Fax Prevention button.
À Touch the Receive Header Print button. À Select On or Off. Fax Setups Receive Header Print (DC332/340) Secure Fax Receive (DC332/340) Touch the Secure Fax Receive button. À Select On or Off. Fax Setups À Where more than one line is connected to the Document Centre 332/340, this feature enables one line to be reserved for incoming fax documents.
À Touch the Line Use Restriction button. À Touch the Line 1 or Line 2 button. À Select Receive only to reserve this line for incoming fax documents. À Alternatively, select Transmit and Receive to enable the chosen line to accept incoming and outgoing fax documents. À Touch Save. Touch Close.
6 Auditron Setups À À À À Touch the Access button on the Control Panel Press the # button on the control panel. Enter Auditron Administrator PIN - see NOTE Touch Enter in the pop-up window Touch Auditron Setups The Internal Auditron is a built-in electronic accounting system that enables system usage to be tracked in machine memory by account number. When enabled, the user enters an account number prior to using the machine.
Access Auditron Setups À Press the Access button on the Control Panel. A pop-up window will be displayed on the Touch Screen. À À Press the # button on the Control Panel and use the number keypad to enter an Auditron Administrator PIN NOTE: The default password is #22222 which may be used if see NOTE. PINs have not yet been assigned. Touch Enter in the pop-up window. À Touch the Auditron Setups button.
Internal Auditron - DC332/340 Quick Pathway À À À À À Press the Access button on the Control Panel Press the # button on the Control Panel Enter Auditron Administrator PIN - see NOTE Touch Auditron Setups Touch Internal Auditron. Internal Auditron setups on the DC332/340 models covers the following topics: 1. Auditron Enable Setups—to set up the Auditron for one or more services. 2. Account Setups—to set up the Auditron accounts, delete accounts and to set counter limits for each account. 3.
À Touch the Auditron Enable Setups button. À Select the services to be enabled or disabled for the Auditron - see below. À Touch Save to continue. Copy enables/disables Auditron for Copy jobs. Fax enables/disables Auditron for Fax jobs. Scan enables/disables Auditron for Scan jobs. Print enables/disables Auditron for Network print jobs Reports enables/disables Auditron for printing reports.
À Touch the Account Setups button. À Make selections as required see below for a description of each. À Touch Save to continue. Add/Modify Accounts À Touch the Add Account button À Enter the account number (between 4 and 16 digits long) using the screen keypad. Auditron Setups To add an account: À Select the account number and touch the Modify Account button. À Select the services and copy limits for the selected account - see below. À Touch Save to continue.
All Limits the same use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for all the services selected. Change Limit use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for each service selected. No Limit select this button to assign no restriction on the number of prints for this account for each service selected. Not Allowed a value of 0 will be displayed.
Reset All Counters À To reset the counters for ALL ACCOUNTS to zero, touch the Reset All Counters button at the top of the screen. À À Touch Confirm. Touch Close to continue. À To reset the limits for ALL ACCOUNTS to zero, touch the Reset All Limits button at the top of the screen. À À Touch Confirm. Auditron Setups Reset All Limits Touch Close to continue. À To delete ALL ACCOUNTS touch the Delete All Accounts button at the top of the screen. À À Touch Confirm.
Job Limit Policy - DC332/340 This feature sets machine behavior when the user’s account limit has been reached. When the limit is reached, the machine will either stop the current job immediately or let the job finish and go over the limit. À À À Touch the Job Limit Policy button. À Select the preferred option see below for a description of each. À Touch Save to continue. Access Auditron Setups as described on Page 6-2. Touch the Internal Auditron button.
À À À Touch the Account Summary button. À Select a feature button and make changes as required a description of each follows. Access Auditron Setups as described on Page 6-2. Touch the Internal Auditron button. Scroll List use the scroll buttons to access each account to review the counters associated with that account. The scroll list displays all accounts in numerical order with the lowest account number appearing at the top of the list.
Internal Auditron - DC220/230 Quick Pathway À À À À À À Press the Access button on the Control Panel Enter Owner PIN - see NOTE Touch Auditron Setups Touch Internal Auditron. Touch a button Make changes as required Internal Auditron setups on the DC220/230 models cover the following topics: 1. Service Access Setup—to set up the Auditron for one or more services. 2. Account Setup—to set up the Auditron accounts, delete accounts and to set counter limits for each account. 3.
À Touch the Service Access Setup button À Make selections as required for each Service - see below for a description of each. À Touch Save to continue. Off (No Auditron) enables/disables Auditron. Auditron Without Account enables Auditron and allows unlimited usage for each Limits account. Account Setup - DC220/230 This setup is used to create, delete or modify the accounts.
À Access Auditron Setups as described on Page 6-2. À Touch the Internal Auditron button. À Touch the Account Setup button. À Make selections as required see below for a description of each. À Touch Save to continue. Add Accounts À Touch the Add Account button. À Enter the new account number (between 4 and 16 digits long) using the pop-up keypad. À Touch Save to continue.
À Select the services required for this account. À Make other selections as required - see below. À Touch Save and Close to continue. Scroll buttons a new limit can be entered to restrict the number of prints which can be assigned to this account. Unlimited there is no limit on the number of prints that can be assigned to this account. HINT: Users can check the status of their accounts by pressing the Machine Status button on the Control Panel. Auditron is on the Reports & Counters tab.
À Access Auditron Setups as described on Page 6-2. À Touch the Internal Auditron button. À Touch the Job Completion Setup button. À Make selections as required see below for a description of each. Terminate Job if set to On, the machine will stop the job as soon as the account limit has been reached - any pages committed to print will be allowed to print. Delete Pending Jobs if set to On, when an account limit is reached all pending jobs assigned to this account will be deleted.
Foreign Interface Device Quick Pathway À À À À À Press the Access button on the Control Panel Touch the # button on the Control Panel Enter Auditron Administrator PIN - see NOTE Touch Auditron Setups Touch Foreign Interface. A Foreign Interface Device might be a coin-operated device, a bill acceptor, a card reader, or a network controlled tracking system installed on the system. The device must initially be enabled by the Xerox representative.
Page 6-16 Auditron Setups
7 Access Rights À À À À - Key Operator - System Administrator - Auditron Administrator (DC332/340) - Owner NOTE: The factory default password is #22222. This password is used initially, prior to new PINs being assigned.To prevent unauthorized , a user with Owner privileges can change this PIN or change the Access Rights to it. Access Rights À Press the Access button on the Control Panel Press the # button on the Control Panel. Enter Owner PIN - see NOTE below.
Each privilege determines the right to set up the default settings for a specified set of functions, as shown in the table below.
The following table illustrates a situation where various privileges are assigned to five users. PIN Key System Auditron Owner Operator Administrator Administrator 1234 2345 3456 5678 4567 - PIN 3456 enables its assigned user to enter the Setup Tools and access the Print Setups and the Scan to File Setups. This user cannot access any other Setup buttons. - PIN 5678 enables its assigned user to access Machine Setups, Copy Setups, Fax Setups, Access Rights setups and Auditron Setups on the DC220/230.
Assign Privileges À Touch the Access button on the Control Panel. A pop-up window will be displayed on the Touch Screen. À Press the # button on the Control Panel, and enter a PIN with Owner Privileges see NOTE below. À Touch Enter in the pop-up window. À NOTE: The factory default password is #22222. This password is used initially, prior to new PINs being assigned. To prevent unauthorized access, a user with Owner privileges can change this PIN or change the Access Rights to it.
À Touch the Access Rights button. Add Pin À À Touch Add Pin À Touch Save. Access Rights Using the pop-up keypad, enter a number between 4 and 16 digits. À Use the search facility or scroll buttons to select the user pin number for the user whose privileges are to be set or modified. À Touch the desired button(s) to add or remove privileges see Page 7-2 for a description of each. À Touch Confirm.
Delete PIN À Use the search facility or scroll buttons to select the User PIN number to be deleted À À Touch Delete PIN. Touch Confirm.
8 Index 4-7 A A3 to 11" x 17" 5-13 about this guide 1-1 access button 2-6, 3-1, 5-2 access rights 7-1 access setups 2-5 account setup (DC220/230) 6-11 account setup (DC332/340) 6-4 account, delete (DC220/230) 6-13 account, delete (DC332/340) 6-6 accounts, delete all (DC332/340) 6-7 activity report 5-14 add accounts (DC220/230) 6-12 add accounts (DC332/340) 6-5 adding a user 7-5 Additional Setups Report Languages 3-11 additional setups 3-10 localization 3-10 auditron administrator privileges (DC332/340) 7
double-sided printing 5-11 duplex printing 5-11 duplex, sides imaged 4-7 job limit policy (DC332/340) junk fax prevention 5-30 K E Edge Erase (DC332/340) Erase (DC332/340) 4-9 expert image quality 4-8 4-11 Failed Fax Files 5-22 fault override 3-15 fax communication setups 5-24 fax file management 5-21 fax mailboxes 5-19 fax options, incoming fax 5-29 fax panel defaults 5-16 fax printing options 5-9 fax report options 5-14 fax setups 5-1 fax stapling 5-12 fax terminal options 5-4 files stored for pollin
page margin 5-10 panel defaults, fax 5-16 paper attributes 5-11 paper sizes 3-13 paper tray priority 3-3 paper trays auto tray switching 3-3 default paper tray 3-3 setting defaults, 3-3 paper trays, setting up 3-3 password 7-1, 7-4 password, mailbox 5-21 pause time 5-26 phone number 1-3 polling, stored files 5-22 power save mode 3-8 printing options, fax 5-9 printing, duplex 5-11 Privileges, setting 7-5 pulse 5-25 Q quick pathway access rights 7-1 auditron setups (DC332/340) 6-1 copy setups 4-1 fax communi
system administrator privileges 7-5 system administrator tools 2-3 system serial number 1-2, 3-13 T telephone numbers 1-3 terminate immediately 6-8, 6-14 Terminate on Job Boundary 6-8 time setup 3-4 timers 3-6 tone 5-25 tools auditron administrator 2-3 key operator 2-2 owner 2-3 system administrator 2-3 touch screen contrast 3-12 Page 8-4 transmission report 5-15 U User Privileges 7-5 V volume, line monitoring volume, ring 5-30 5-27 W walkup screen display setup 3-5 Welcome Centre 1-3 Welcome Centr
