Xerox Document Centre 470 DC/ST User Guide 460 DC/ST 265 DC/ST February 2000 701P34104 255 DC/ST 240 DC/ST Document Centre DC Document Centre ST
Document Centre 470/460/265/255/240 DC/ST User Guide February 2000 701P34115 Xerox Document Centre Model _______________ Serial Number ____________________________ If you have a problem or need supplies: In the USA Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA) Ordering Supplies 1-800 822-2200 (USA) In Canada Calling for Service 1-800-939-3769 (Canada) Ordering Supplies and Replaceable Units 1-800-668-0199 (Canada)
Xerox Corporation Global Knowledge & Language Services 800 Phillips Road - Bldg 845-17S Webster, New York 14580 USA ©2000 by Xerox Corporation. All rights reserved.
The Document Centre ST model includes software provided by the Internet Software Consortium. Copyright (c) 1995, 1996, 1997, 1998, 1999 The Internet Software Consortium - DHCP. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Radio Frequency Notice US Federal Communications Commission This equipment has been tested and found to comply with the Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
Telephone Requirements Notice US Federal Communications Commission 1. The FCC has established rules that permit this device to be directly connected to the telephone network. Standardized jacks are used for these connections. This equipment should not be used on party lines or coin lines. 2. If this device is malfunctioning, it may also be causing harm to the telephone network; this device should be disconnected until repair has been made.
Canadian Industry Requirements Notice: The Canadian Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user’s satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company.
In the USA, it’s Illegal to copy the following Congress, by statute, has forbidden the copying of the following items. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. This list is not all-inclusive. In case of doubt, consult your attorney. 1. Copyrighted material, unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law.
l Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress 3. Adjusted compensation Certificates for veterans of the World Wars. 4. Obligations or Securities of any foreign government, bank, or corporation. 5. Certificates of Citizenship or Naturalization. (Foreign naturalization certificates may be photographed). 6. Passports. (Foreign passports may be photographed). 7. Immigration papers. 8.
Table of Contents Safety Notes ................................................................................................. 1 Symbology .............................................................................................. 2 Electrical Safety ...................................................................................... 2 Emergency Power Off ............................................................................ 3 Ozone Information .................................................
Internal Auditron Login ........................................................................ 30 Network Accounting (Optional Feature) Login .................................... 31 Getting a Secure Print (for ST models) ................................................ 32 Try These Jobs ........................................................................................... 33 Making Copies ...................................................................................... 34 Stapling Copy Jobs ....
Safety Notes Safety Notes Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination and approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. The safety testing and performance of this product have been verified using Xerox materials only.
Symbology This symbol on the machine indicates heated surface Electrical Safety CAUTION Ensure that the power connection for your machine satisfies these requirements. The Document Centre requires a 115V outlet. The 470/ 460/265/255 DC or ST each require a dedicated 20A circuit. The 240 DC or ST requires a dedicated 15A circuit. 1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. 2.
If any of the following conditions occur, turn off the Document Centre immediately and disconnect the power cable from the electrical outlet. Contact an authorized Xerox Service Representative to correct the problem. l The Document Centre emits unusual odors, or makes unusual noises. Safety Notes Emergency Power Off l The power cable is damaged or frayed. l A wall panel circuit breaker, fuse, or other safety device has been tripped. l Liquid is spilled into the Document Centre.
Ozone Information This product produces ozone during normal operation. The ozone produced is dependent on copy volume and is heavier than air. Install the system in a well ventilated room with the minimum cubic requirements size listed below. Providing the correct environmental parameter will ensure the concentration levels meet safe limits.
CAUTION Use of controls, adjustments or procedures other than those specified in this guide may result in hazardous light exposure. Safety Notes Laser Safety The Document Centre complies with international safety standards and is certified as a Class 1 Laser Product. Safety Notes With specific regard to lasers, the equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product.
Operational Safety Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval and compliance with established environmental standards. Follow these safety guidelines at all times: Always Do These l Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. l Always follow all warnings and instructions that are marked on or are supplied with the equipment.
l Never use an adapter plug to connect equipment to a power source that lacks a ground connection terminal. l Never obstruct ventilation openings. They are provided to prevent overheating. l Never push objects of any kind into the ventilation openings. Safety Notes Never Do These l Never attempt any maintenance function that is not specifically described in the documentation. l Never remove any covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.
Safety Extra Low Voltage Approval These Xerox Digital Copiers/Printers are in compliance with various governmental agencies and national safety regulations. All system ports meet the requirements for Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customer-owned or third-party accessories that are attached to these printers/copiers must meet or exceed the requirements previously listed.
This User Guide supports the Document Centre 470/460/265/255/240 DC and ST models. ST models can print, scan, fax and copy. DC models produce copies at the machine. Scan and Fax are optional features. Because of the digital design of the Document Centre you can expect: l more output options. The digital design allows you to create booklets, put multiple images on a single page, insert dividers into a transparency set, and combine multiple segments into a single job. l fewer jams and damaged originals.
Features for printing from your workstation If your Document Centre is connected to a network you can use the following features. See your System Administrator to get connected. CentreWareTM Print Drivers The Print Driver extends the productivity power of the Document Centre to your desktop.
Features at the machine Using the powerful Document Centre features you can: Scan Once and Print Many When making copies the Document Centre only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals. The Document Centre performs different tasks simultaneously. You can add a job to the job queue by scanning it, even while the Document Centre is printing another job.
Use Digital Features to Simplify your Work Process Use the Build Job feature to divide a copy job into different segments and apply different settings to each of the segments. This allows you to: l combine originals from the Document Glass and the Document Feeder into a single job. l create a single job, using different programming features for each original. l feed more than the maximum number of originals through the Document Feeder without reprogramming.
Scan Documents to Create Electronic Files This optional feature allows you to create electronic files from your originals which can be: l filed on the server l routed over the network to your desktop l distributed through an e-mail system Once your original paper document has been converted to an electronic digital document you may change, manage, share and distribute the document in electronic form, using a wide variety of software applications.
Quick Reference In addition to the typical everyday documents you can produce on the Document Centre, the table below lists several applications that you may not have considered. Most of these jobs can also be done from the Print Driver if you are connected to an ST model machine.
Desired Output Refer to Page 2-Sided Copies Page 36 Improving Image Quality Page 37 Removing Unwanted Marks Page 38 Copying Pages From Books or Other Bound Documents Page 39 Xerox Document Centre User Guide Welcome Your Original Page 15
Your Original Desired Output Refer to Page Using Reduction/ Enlargement Page 40 Shifting an Image Page 41 Adding Covers Page 42 Placing Multiple Images on a Single Page Page 43 Page 16 Xerox Document Centre User Guide
Desired Output Refer to Page Making Transparencies with Dividers Page 44 Making Brochures and Booklets Page 45 Copying Mixed Size Originals Page 46 Xerox Document Centre User Guide Welcome Your Original Page 17
Your Original Desired Output Build Job Overview Refer to Page Page 47 Unique Programming for Each Segment Segment 1 Segment 2 Segment 3 Copying Bound Documents Using Build Job Page 48 Using Build Job and Sample Set Page 49 Print a set to review. Print the rest.
Desired Output Refer to Page Faxing to a Single Number Page 51 Faxing to Multiple Numbers Page 52 Scan to File Page 54 Xerox Document Centre User Guide Welcome Your Original Page 19
Your Original Desired Output Refer to Page Scan to E-Mail Distribution Page 55 Scan to Desktop Page 56 Scan to Fax Page 57 Page 20 Xerox Document Centre User Guide
Quick Start Scan your originals once using the Document Feeder or use the Document Glass underneath the cover to scan originals that will not feed through the Document Feeder. Use the Convenience Stapler to restaple your originals. Press the Touch Screen to make copy selections. Use the buttons to access other features. = Off = On Quick Start Use Tray 5 for odd size or special stock. Turn the machine on/off here. Use the Finisher to create single or dual stapled sets.
Making Copies Document Feeder 1. Load your Originals l If using the Document Feeder... Place the originals into the Document Feeder face up, with page one on top. The originals should be in good condition, and without staples or paper clips. Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam. Edge Guides Document Glass For fastest performance, place the originals Long Edge Feed with the top of the document away from you.
2. Make your selections on the Touch Screen Press the Features button to display Copy, Fax, or Scan Screens Touch the screen to make your copy selections. Use the keypad to enter the number of sets. 3. Press Start Quick Start After Start ( ) has been pressed, the Job Progress screen will appear. This screen displays information about your job. After your job is complete, or you press the Program Next Job button, it will close.
Scanning Documents (Optional Feature) Document Feeder 1. Load your Originals l If using the Document Feeder... Place the originals into the Document Feeder face up, with page one on top. The originals should be in good condition, and without staples or paper clips. Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam.
2. Make your selections on the Touch Screen Press the Features button to display Copy, Fax, or Scan Screens Touch the Network Scanning button. Templates tell the Document Centre how to create the scan file and where to send it after it is processed. For information about templates, refer to page 53. Select additional scan features and resources in the More Scan Features Tab. 3. Press Start After Start ( ) has been pressed, the Job Progress screen will appear and display information about your job.
Faxing Documents (Optional Feature) Document Feeder 1. Load your Originals l If using the Document Feeder... Place either 1 or 2 sided originals into the Document Feeder face up, with page one on top. The originals should be in good condition, and without staples or paper clips. Edge Guides Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam.
2. Make your selections on the Touch Screen Touch the Fax button. Touch the screen to make your selections. Press the Features button to display Copy, Fax, or Scan Screens Quick Start Enter the fax number using the numeric keypad. For multiple numbers Touch the Add To Send List button and enter another number. For more information, refer to page 50. If you have 2 sided originals select 2 Sided. 3. Press Start After Start ( ) has been pressed, the Job Progress screen will appear.
Loading paper Loading Paper in Trays 1 - 4 1. Pull out the paper tray. 2. Load the paper neatly in the tray. Do not load paper above the maximum fill line mark on the edge guide. 3. Ensure that the edge guides are against the top, bottom, and side edges of the paper. 4. Push in the paper tray. A pop-up screen may appear on the screen asking you to confirm the paper stock settings or to load the required paper for the tray. Confirm or change the paper and size descriptions as required.
Using the Job Queue Press the Job Status button to view the Job Queue The Document Centre provides a queuing feature that sequences the printing of jobs. To view the Job Queue, press the Job Status button. Touch a job in the queue for additional options. l Press Delete to remove a job from the queue. Anyone can delete any job in the Job Queue. Touch a job in the queue for additional options. l Press Release to start to print a held job.
Internal Auditron Login The Document Centre is equipped with a standard feature known as the Internal Auditron. This feature controls access to the machine and tracks copy usage. If the tracking feature is active you will see a screen similar to the one above. An administrator will assign you a User Number. Use this number in the following procedure to login. 1. At the login screen enter your assigned User Number Remember: using the keypad. Press Enter. Log out to prevent unauthorized 2.
Network Accounting (Optional Feature) Login If you see this screen on the Document Centre, your site is using a network tracking feature that provides the ability to track copy, print, fax and scan usage. An administrator will assign you a User and Account ID. Use them to login to the Document Centre to access any of the Document Centre functions. Use the following procedure to login: 1. Press the User ID button and enter your User ID using the keypad that appears on the Touch Screen.
Getting a Secure Print (for ST models) Follow these steps to get a secure print. At the Workstation 1. In the Windows print driver, click Properties to get to a Document Centre Print Driver. 2. Once in the Document Centre Print Driver select the Paper/Output Tab and click the Job Type pull down menu. 3. Select Secure Print. 4. Select Secure Print Setup, enter a 4-Digit Secure Print ID then click OK. 5. When you are ready to retrieve your secure print job go to the Document Centre. At the Document Centre 1.
Try These Jobs This section contains step-by-step instructions to help you get the most from your Document Centre. l This screen will appear when you load your originals. If the scanning or faxing options are not installed, the appearance of this screen will be different. l Touch the screen to make most of your selections. Use the keypad to enter numbers (for example, copy quantities and Fax telephone numbers) l The most used copy features are on the Basic Copying Tab.
Making Copies Typical Application Standard copying tasks. Procedure 1. Load your originals. Adjust the edge guides as necessary. LEF Use Long Edge Feed (LEF) for the fastest performance. SEF Short Edge Feed (SEF) originals require more time to scan. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Use the keypad to enter the number of copy sets. 4.
Stapling Copy Jobs Typical Application Standard copying tasks with 1 or 2 staples. Procedure 1. Load your originals based on the table below. 2. Make your programming selections and use keypad to enter the number of copy sets. Feed Direction ) button. Staple Location Build Job is required when stapling copies made from the document glass. See page 47 for more information about Build Job. Xerox Document Centre User Guide Page 35 Try These Jobs 3.
Making 2-Sided Copies Typical Application Standard office copying tasks with or without staples. Procedure 1. Load your originals. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Select which 2-sided option you want. These options are displayed when the 2-sided Copy, More... selection is pressed.
Improving Image Quality Typical Application Create copies with the best possible image quality. Procedure 1. Load your originals. 2. Make your desired programming selections from the Basic Copying Tab. 3. Use the keypad to enter the number of copy sets. 4. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab. Press the Image Quality button. 5. Select the setting that best matches your original then press the Save button.
Removing Unwanted Marks on the Edges of Copies Typical Application Remove distracting marks on your copies. Procedure 1. Load your originals. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Use the keypad to enter the number of copy sets. 4. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab. 5.
Copying Pages from Books or other Bound Documents Typical Application Copy a page from a book or other bound original. Procedure 1. Open the Document Cover and place the bound original on the Document Glass. Align the spine of the bound document with the Book Binding mark. Book Binding Guide mark 2. Touch the screen to make your selections from the Basic Copying Tab (Output, 2-sided Copy, Reduction/Enlargement, and Paper Supply). 3. Use the keypad to enter the number of copy sets. 4.
Using Reduction/Enlargement Typical Application Use the automatic Reduction/Enlargement features to adjust the size of the output image. Procedure 1. Load your originals. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Use the keypad to enter the number of copy sets. 4. In the Basic Copying Tab under Reduce/Enlarge, select an existing preset or press the More...button.
Shifting an Image Typical Application Shift the image on a copy to create a binding edge. Procedure 1. Determine the amount of space needed to shift the content away from the binding edge. 2. Load your originals. 3. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 4. Use the keypad to enter the number of copy sets. 5.
Adding covers Typical Application Add covers to any set of documents. Procedure 1. Load the cover stock into the Bypass Tray or any appropriate paper tray. 2. Load your originals into the Document Feeder. 3. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 4. Use the keypad to enter the number of copy sets. 5.
Placing Multiple Images on a Single Page Typical Application Any situation where you want to present multiple reduced images (thumbnail images) to a reader. Procedure 1. Load your Originals. 2. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If the More Copy Features Tab is selected press Output Format Tab. 3. Press the Multi-Up button then press On. 4.
Making Transparencies with Dividers Originals Typical Application Produce transparency sets with divider inserts. Procedure 1. Ensure that transparencies and divider separator stock are loaded into different paper trays. 2. Load the originals into the Document Feeder. 3. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If More Copy Features Tab is selected press Output Format Tab. 4. Press the Transparencies button. 5.
Making Brochures and Booklets Typical Application Produce a newsletter. Procedure 1. Load the originals into the Document Feeder. The originals must be oriented Long Edge Feed. 2. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If the More Copy Features Tab is selected press Output Format Tab. 3. Press the Booklet Creation button. Follow the instructions on the screen. 4. Press the Booklet Creation On button then press the Save button. 5.
Copying Mixed Size Originals Typical Application Produce copies of mixed size originals on either the original sizes or a common size automatically. Input What to do If you want the same size output, load your originals, select a paper size and press Auto% on the Basic Copying Tab. If you want the mixed size output follow the procedure below Procedure for creating mixed size output 1. Load the originals in the Document Feeder. The originals must be the same width. 2.
Build Job - Overview Build Job is a feature that allows you to divide a job into individual segments and apply unique programming to each individual segment. 3 Originals Typical Copy Job Copy Job with Build Job The same set of programming applies to entire copy job. Each segment can be programmed differently.
Copying Bound Documents using Build Job Typical Application Copy a multipage article that is spread throughout a bound document all at once. Procedure 1. Open the Document Cover and place the bound original on the Document Glass. Align the spine of the bound document with the Book Binding mark. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3.
Using Build Job and Sample Set Typical Application Produce multiple sets of a document where individual segments require unique feature program selections. Procedure 1. Load the originals for the first job segment. 2. Press the Basic Copy Tab and program the appropriate features for the first segment of the job. 3. Depending on the configuration of your machine press the More Copy Features Tab or the Job Assembly Tab. If the More Copy Features Tab is selected press the Job Assembly Tab. 4.
FAX Overview (Optional Feature) Network Faxing is an optional feature that allows you to send and receive faxes using a networked Document Centre connected to a network fax solution such as RightFAX® Network Fax software. Getting to Know the Process Sending a FAX 1. The Document Centre scans the original paper document and creates a digital Tagged Image Format File (TIFF). 2. The Document Centre transfers the TIFF file and routing information to a Fax Repository on a Server. 3.
Faxing a Document to a Single Number Typical Application Fax a document to a single number. Procedure 1. Load your original face up in the Document Feeder. 2. Press the Fax button on the Touch Screen. 3. Enter the fax number using the numeric keypad (some configurations require entering a digit and the Dial Pause button to reach an outside line). 4. If originals are 2 Sided press 2 Sided Originals. 5. Press the Start ( ) button. 6.
Faxing a Document to Multiple Numbers Typical Application Fax a document to multiple numbers. Procedure 1. Load your original face up in the Document Feeder. 2. Press the Fax button on the Touch Screen. 3. Enter the fax number using the numeric keypad (some configurations require entering a digit and pressing the Dial Pause button to reach an outside line). 4. Press Add to Send List on the Touch Screen. 5. Enter the next fax number using the numeric keypad. 6.
Scanning Overview (Optional Feature) Network Scanning is an optional feature that allows you to create and distribute an electronic file from a scanned original. Getting to Know the Process 1. The user decides what type of settings are needed to process the scan job and where the scanned file will need to be sent after it is processed. 2. The user selects a Distribution Template that meets these requirements. 3.
Scan to File Typical Application Create an electronic file from a hard copy original to be shared on the network. Procedure 1. Load your originals. 2. Press the Network Scanning button on the Touch Screen. 3. If you have recently created a new template or modified an existing one using CentreWare Network Scanning services tools, you can update the template list at the machine so it reflects the latest information. Press the More Scan Features Tab then the Update Template List button.
Scan a Document to E-Mail Distribution Application Scan a document to distribute through email. Procedure 1. Load your originals. 2. Press the Network Scanning button on the Touch Screen. 3. If you have recently created a new template or modified an existing one using CentreWare Network Scanning services tools, you can update the template list at the machine so it reflects the latest information. Press the More Scan Features Tab then the Update Template List button.
Scan a Document to the Desktop Application Scan a document to your workstation. Procedure 1. Load your originals. 2. Press the Network Scanning button on the Touch Screen. 3. If you have recently created a new template or modified an existing one using CentreWare Network Scanning services tools, you can update the template list at the machine so it reflects the latest information. Press the More Scan Features Tab then the Update Template List button.
Scan to Fax Application Scan a document to multiple destinations to save time. Procedure 1. Load your originals. 2. Press the Network Scanning button on the Touch Screen. 3. If you have recently created a new template or modified an existing one using CentreWare Network Scanning services tools, you can update the template list at the machine so it reflects the latest information. Press the More Scan Features Tab then the Update Template List button. Press the Update Template List button.
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Index A C Access to Copying 31 Account ID Number 31 Auditron Establishing Accounts see Reference Guide Using when enabled 30 Auto Paper Selection 34 Auto Reduction Enlargement 34 CentreWare 10 Clear All button Copying 22 Faxing 26 Scanning 24 Copying Adjusting Image Quality 37 Books 39 Mixed Size Originals 46 Covers Adding to a document 42 B Binding Edge 41 Booklet Creation feature 45 Bound Documents copying 39 Brochures making 45 Build Job feature 49 Bypass Tray Loading Paper 28 D Deleting a job 29 D
Document Feeder Loading Originals Copying 22 Faxing 26 Scanning 24 Document Glass Copying 22 Faxing 26 Scanning 24 Double sided copies 35 Duplex copies 35 E Electronic Auditron (Optional Feature) 31 Enlargement/Reduction 40 Establishing Auditron Accounts See Reference Guide F Faxing (Optional Feature) 13, 26 Overview 50 to a Single Number 19, 51 to Multiple Numbers 19, 52 Finisher 21 H High Capacity Feeder Loading Paper 28 I Image rotating the second side 36 Internal Auditron 30 J Job Queue 29 M Mixed
S Safety Electrical 2 Laser 5 Operational 6 Scanning (Optional Feature) Create electronic files 13 Overview 53 Scan to Desktop 20, 56 Scan to E-Mail 20, 55 Scan to Fax 20, 57 Scan to File 19, 54 Scanning Documents 24 Secure Print 32 Shifting an image 41 Stapling 35 Status of Job 29 T Template Creating Refer to CentreWare Network Scanning Services Overview 53 Thumbnails 43 Touch Screen 21 Transparency Dividers 44 U User ID 31
