Xerox 4110/4590 Copier/Printer Xerox 4110/4590 User Guide September 2005 Version 2.
Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 845 Webster, New York 14580 ©Copyright 2005 by Xerox Corporation. All Rights Reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.
Table of Contents 1. Before using the machine 1-1 Symbols used in this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Other symbols or conventions used in this guide . . . . . . . . 1-2 Safety notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Laser safety . . . . . . . . . . .
Ta b l e o f C o n t e n ts 2. Product overview 2-1 Machine components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 User Interface (UI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Customizing the User Interface. . . . . . . . . . . . . . . . . . . . . . 2-7 Assigning a feature to Custom Buttons. . . . . . . . . . . . . 2-7 Customizing the All Services Screen . . . . . . . . . . . . . . 2-7 Changing feature screen. . . . . . . . . . . . . . . . . . . . .
Ta b l e o f C o n t e n ts 2 Sided (Making 2 sided Copies) . . . . . . . . . . . . . . . . 2 Sided screen . . . . . . . . . . . . . . . . . . . . . . . . . . . Lighten/Darken (Adjusting the Copy Density) . . . . . . . Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Lighten/Darken (Adjusting the Copy Density) . . . . . . . Original Type (Selecting the Image Quality Type for the Document) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ta b l e o f C o n t e n ts Multiple-Up (Copying Multiple Sheets onto One Sheet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-59 Poster (Making Enlarged Copies Spread over Multiple Sheets) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-60 When Enlargement% is Selected . . . . . . . . . . . . . 3-61 Repeat Image (Making Multiple Copies on One Sheet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ta b l e o f C o n t e n ts Large Volume Document (Loading documents in batches) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copy Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Form Overlay (Making copies to overlay documents). Delete Outside/Delete Inside (Extracting/Deleting the selected area(s) from the original) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Delete Outside/Delete Inside - Area X screen . . . 4.
Ta b l e o f C o n t e n ts Scan to FTP/SMB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transfer Protocol. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Specifying a Forwarding Destination. . . . . . . . . . . . . . Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Sided Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Original Type. . . . . . . . . . . .
Ta b l e o f C o n t e n ts 5. Mailbox Management 5-1 Check Mailbox Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Step 1 Opening the Check Mailbox screen. . . . . . . . . . . . . 5-2 Step 2 Selecting a mailbox type . . . . . . . . . . . . . . . . . . . . . 5-3 Step 3 Selecting a mailbox . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 Step 4 Checking/Selecting mailbox documents . . . . . . . . . 5-4 Step 5 Performing maintenance on mailbox documents. . .
Ta b l e o f C o n t e n ts Watermark - Text Screen . . . . . . . . . . . . . . . . . . . . . . Watermark - Text Effect Screen . . . . . . . . . . . . . . . . . Document Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing Copy & Print Job Documents . . . . . . . . . . . . . . . . . . Document Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sample Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Save . . . . . . . . . . . . . . . . . . . . . . .
Ta b l e o f C o n t e n ts Select Job Flow Sheet Screen . . . . . . . . . . . . . . . 5-78 About Job Flow Restrictions . . . . . . . . . . . . . . . . . . . . 5-79 6. Job Flow 6-1 Job Flow Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Step 1 Opening the Job Flow Sheets Screen . . . . . . . . . . . Step 2 Selecting a Job Flow . . . . . . . . . . . . . . . . . . . . . . . . Step 3 Confirming/Changing a Job Flow . . . . . . . . . . . . . . Step 4 Starting a Job Flow . . . . .
Ta b l e o f C o n t e n ts Changing Paper Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17 9. Job Status 9-1 Job Status Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Checking Current/Pending Jobs . . . . . . . . . . . . . . . . . . . . . . . . 9-3 Checking Completed Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4 When jobs are not completed correctly. . . . . . . . . . . . . 9-5 Printing and Deleting Stored Documents . . . . . . . .
Ta b l e o f C o n t e n ts Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copy Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . Print Mode Settings. . . . . . . . . . . . . . . . . . . . . . . . . . Scan Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . Mailbox List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Job Counter Report. . . . . . . . . . . . . . . . . . . . . . . . . . Auditron Administration. . . . . . . . . . . . . .
Ta b l e o f C o n t e n ts Trouble during Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . Unable to Scan with the Machine . . . . . . . . . . . . . . . . . . Unable to Import Scanned Document into Computer . . . Unable to Send the Scanned Document over the Network (FTP/SMB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . Problems with Sending E-mail . . . . . . . . . . . . . . . . . . . . Image not What was Expected . . . . . . . . . . . . . . . . . . . . Error Code . . . . . . . .
Ta b l e o f C o n t e n ts Paper Jams at Output Area of Finisher. . . . . . . . . . . . . . Paper jams at output tray . . . . . . . . . . . . . . . . . . . . . Paper jams at finisher tray . . . . . . . . . . . . . . . . . . . . Paper jams at booklet output tray . . . . . . . . . . . . . . . Paper Jams at High Capacity Tray Unit . . . . . . . . . . . . . Paper jams in Lower Left Cover . . . . . . . . . . . . . . . . Paper jams at lever 1a and Knob1c . . . . . . . . . . . . . Paper jams at lever 1b . . . .
Ta b l e o f C o n t e n ts x iv X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e
1. Before using the machine This guide provides all the necessary operating procedures and maintenance information, including how to clear paper jams, daily care, setting various items, and precautions. For instructions on configuring your network environment, refer to the System Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.
1. Before using the machine Symbols used in this guide CAUTION: This symbol alerts you to an action that may cause damage to hardware, software, or result in the loss of data. WARNING: Warnings mark alert users to areas of the machine where there is a possibility of personal injury. WARNING: This symbol identifies an area on the machine that is HOT and should not be touched. WARNING: This symbol indicates a laser is being used in the machine and alerts you to refer to the appropriate safety information.
1. Before using the machine Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product.
1. Before using the machine • Do not place the machine where people may step or trip on the power cord. Do not place objects on the power cord. • Do not override or disable electrical or mechanical interlocks. • Do not obstruct the ventilation openings. These openings prevent overheating of the machine. WARNING: Never push objects of any kind into slots or openings on this equipment. Making a contact with a voltage point or shorting out a part may result in fire or electrical shock.
1. Before using the machine Laser safety North America This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the United States Food and Drug Administration (FDA) implemented regulations for laser products. This product complies with FDA 21 CFR 1940.10 and 1040.11 except for deviations pursuant to Laser Notice No. 50, dated July 26, 2001. These regulations apply to laser products marketed in the United States.
1. Before using the machine Europe and other markets This product complies with IEC60825, Laser Safety Products. The equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.
1. Before using the machine Safety standards North America This Xerox product is safety certified by Underwriters Laboratories Incorporated to Standards UL60950-1 (first edition), and CSA International CAN/CSA C22.2 No. 60950-1-03 (First Edition). Europe and other markets This Xerox product is safety certified by Underwriters Laboratories Incorporated to publication IEC60950-1 (2001) First Edition.
1. Before using the machine Operational safety Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines will help ensure the continued safe operation of your product: • Use the materials and supplies specifically designed for your product.
1. Before using the machine Ozone safety This product produces ozone during normal operation. The ozone is heavier than air, and the quantity is dependent on print volume. Providing the correct environmental parameters, as specified in the Xerox installation procedures, ensures that concentration levels meet safe limits. If you need additional information about ozone, request the Xerox publication, OZONE by calling 1-800-828-6571 in the USA.
1. Before using the machine In Canada (ICES-003) This Class “A” digital apparatus complies with Canadian ICES003. Cet appareil numérique de la classe “A” est conforme á la norme NMB-003 du Canada. Regulatory information for RFID This product generates 13.56 MHz using an Inductive Loop System as a Radio Frequency IDentification system device (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable.
1. Before using the machine Certifications in Europe The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/ EEC, approximation of the laws of the member states related to low voltage equipment.
1. Before using the machine It’s illegal... In the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
1. Before using the machine Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law.
1. Before using the machine In Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.
1. Before using the machine In other countries Copying certain documents may be illegal in your country.
1. Before using the machine Environmental notices for Canada Terra Choice Environmental Services, Inc. of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment. As a participant in the Environmental Choice program, Xerox Corporation has determined that this product model meets the Environmental Choice guidelines for energy efficiency.
1. Before using the machine Product recycling and disposal If you are managing the disposal of your Xerox product, please note that the product contains lead and other materials whose disposal may be regulated due to environmental considerations. The presence of lead is fully consistent with global regulations applicable at the time that the product was placed on the market. North America Xerox operates a worldwide equipment take-back and reuse/ recycle program.
1. Before using the machine Related information sources This section describes the guides provided with this machine. • Getting Started Guide: This guide gives basic information for copy/print/scan jobs, clearing paper jams, daily care, and safety information. • System Administrator Guide: System Administrators use this guide to set up the machine defaults/settings and the network environment.
2. Product overview KEY POINT: The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your 4110/4590 system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI screens in this guide are a representation of the type of screens that may be seen on your particular system.
2. Product overview Machine components WARNING: To prevent personal injury, do not touch any labeled area that indicates High Temperature. No. Component Function 1 DADF Duplex Automatic Document Feeder 2 Document cover Holds a document in place on the document glass. 3 User Interface The User Interface (UI) consists of the Control Panel and the Touch Screen. Refer to “User Interface (UI)” on page 2-5. 4 Document glass Place a document here in order to copy it.
2. Product overview No. Component Function 14 Left cover Open to access the top cover and to remove paper jams. 15 Front cover Open to remove paper jams. 16 Confirmation indicator This lights when a document is loaded correctly. 17 Document guides Use these guides to align the edges of the document. 18 Document feeder tray Load documents here. 19 Document output tray Retrieve scanned documents here. 20 Document Stopper Holds large document, such as 11 x 17 in./A3, in place.
2. Product overview No. Component Function 27 Tray 8/Post-process inserter (Cover/Transparency separator tray) Load paper for cover or transparency separators. Paper loaded here is not used for copying. 28 Decurl button Press this button to decurl copied paper. 29 Output tray Copies are delivered here when specific output features are selected, such as Automatic sorting, Collated, Uncollated, or Normal. 30 Finisher tray Receives copies when you select stapled, punched, and Z-folded copies.
2. Product overview User Interface (UI) The User Interface (UI) consists of the Control Panel and Touch Screen. The following describes the names and functions of components on the control panel. No. Component Function 1 Control panel Allows keypad selection of features. 2 Touch Screen Allows selections to be made simply by touching a button on the screen. 3 Copy, Custom 2, Custom 3 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e Use for the copy feature or for a custom feature.
2. Product overview No. 4 5 6 7 8 9 Component All Services 12 13 14 15 16 17 18 2-6 Displays the menu screen. Power Saver Lights when the machine is in the Power Saver mode. To cancel the Power Saver mode, press this button. Clear All Clears all programming and returns the machine to its default settings. Interrupts the printing or copy process to allow another job a higher priority. The Interrupt indicator lamp lights.
2. Product overview Customizing the User Interface You can customize the Custom buttons and items on the All Services screen. Assigning a feature to Custom Buttons By assigning a feature to Custom buttons (Copy, Custom 2, and Custom 3), you can switch to that feature without returning to the All Services screen. The factory default settings for these buttons are, Copy for the 1st button, and none for the 2nd and 3rd buttons.
2. Product overview Changing feature screen You can customize the setting screen for the following features on the All Services screen. • Copy • E-mail • Scan to Mailbox • Scan to FTP/SMB For how to change settings, refer to "Copy Mode Settings" and "Scan Mode Settings" in the System Administration Guide. Power on/off WARNING: Never touch a labeled area indicating High Temperature. Contact can lead to burns. Switch on the power before operating the machine.
2. Product overview Powering off The procedure for turning the power off is as follows: CAUTION: Switching off the power of the machine may cause loss of data being processed. 1. Before turning the power off, make sure that all copy or print jobs have completely finished. Also, make sure that the Online indicator is not lit. KEY POINT: Never turn the power off in the following instances: 2. • While data is being received • While data is being sent (FTP/SMB/e-mail) • While jobs are being printed.
2. Product overview Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes, a Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time. The machine then enters the Sleep mode if a further preset time elapses.
3. Copy This chapter describes the Copy screen and copy features.
3. Copy Copying Procedure This section describes the basic copy operations. Step 1 Loading Documents There are two methods of loading documents: Document Feeder • Single sheet • Multiple sheets Document Glass • Single sheet • Bound documents, such as books Document Feeder The document feeder supports single and multiple sheet documents, with sizes ranging from 140 × 210mm (A5, A5 , 5.5 × 8.5inches, 5.5 × 8.5inches ) to a maximum of 297 × 432mm (A3, 11 × 17 inches).
3. Copy For information about copying documents of mixed size, refer to “Original Size (Specifying the Scan Size for the Document)” on page 3-36. KEY POINT: Place folded or creased documents on the document glass because they may cause paper jams if placed in the DADF. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 1. Remove any clips and staples before loading the document. 2. Adjust the movable document guides to just touch the edge of the document stack. 3.
3. Copy Document Glass On the document glass, you can place a single sheet, or a book or other similar document, up to 297 × 432 mm (A3, 11 × 17 inches). On the document glass, only standard size documents can be detected automatically. For non-standard size documents, enter a custom size in Original Size. For information about entering a custom size, refer to “Original Size (Specifying the Scan Size for the Document)” on page 3-36.
3. Copy Step 2 Selecting Features You can select copy features from the Copy button or the Basic Copying button. This machine comes with following features for copy: Copy Only, Copy & Save and Save Only. You can select one from the Copy screen. NOTE: The features displayed depend on the configuration of the machine. To use the Login Setup feature or Auditron Administration feature, you need a UserID and Password, or just a UserID.
3. Copy 4. Select one of the Copy Only, Copy & Save or Save Only. ! Copy Copies scanned documents. ! Copy & Save Copies scanned documents and then save them as a data to the mailbox on the machine. You can print saved data from the Mailbox or change settings. ! Save to Mailbox Save scanned documents as a data to the mailbox on the machine. You can print saved data from the Mailbox or change settings. For details about Copy & Save and Save Only, refer to "“Saving Scanned Documents” on page 3-13.
3. Copy For information about each of these features, refer to the following sections: • “Basic Copying” on page 3-16 • “Image Quality” on page 3-26 • “Scan Options” on page 3-31 • “Output Format” on page 3-50 • “Job Assembly” on page 3-86 Step 3 Entering the Quantity You can enter up to 9999 for the number of copies. 1. Enter the number of copies using the numeric keypad. The number of copies entered appears on the upper right of the display. Numeric keypad 2.
3. Copy Step 4 Starting the Copy Job 1. Press the Start button. Start button NOTE: If a problem occurs, an error message appears on the display. Solve the problem in accordance with the message on the display. You can set the next job during copying. ! If You Have Another Document If you have another document, select the Next Original on the touch screen while the current document is being scanned. You can copy multiple documents together. 1. Select Next Original while scanning is in progress.
3. Copy 4. When all documents have been scanned, select Last Original. Step 5 Confirming the Copy Job in the Job Status 1. Press the Job Status button. Job Status button 2. Confirm the job status. NOTE: Select to display the previous screen and select display the next screen.
3. Copy Stopping the Copy Job To cancel copying, follow the procedure below. 1. Select Stop on the touch screen or press the Stop button on the Control Panel. Stop button 2. Select Stop. 3. If the screen of step 1 does not appear, press the Job Status button. Job Status button 4. Select the job to cancel, and then select Stop. NOTE: If the job is a short one, the job may complete before being able to cancel it.
3. Copy Changing the copy quantity To change the number of documents that are being scanned or copied, follow the below procedure: 1. Select Stop on the UI touch screen or press the Stop button on the control panel. Stop button 2. Select Change Quantity on the touch screen. 3. Specify the quantity using the numeric keypad. 4. Press the Start button on the control panel. NOTE: The quantity entered must be greater than the quantity already copied.
3. Copy Interrupting the copy job To temporarily interrupt a copy job in progress in order to perform another copy job, follow these steps: 1. Press the Interrupt button on the control panel. Interrupt button NOTE: The interrupt indicator lights; this means the machine is in the job interrupt mode. 2. Place a document in the document feeder or on the document glass and change the feature settings as required. 3. Specify a desired output quantity by using the numeric keypad. 4.
3. Copy Saving Scanned Documents Save scanned documents as a data to the mailbox on the machine. To use mailbox, select Copy & Save or Save Only. NOTE: Mailboxes must be set up in order to use this feature. The maximum pages stored in the machine is about 45,000 pages for the 8.5 x 11 inch or A4 portrait. This figure should only be used as a guide, since the maximum scanned pages depend on the types, sizes, and direction of the document. Up to 100 copied and printed documents can be stored altogether. 1.
3. Copy 4. Press Save to save the changes and then press the Start button. Press Cancel to erase any changes. ! Mailbox This box saves data. Select to display the previous screen and select to display the next screen. Also, select to display the first screen and select to display the last screen. ! Document Name Set the document name for saving. Using the displayed keyboard and the numeric keypad, you may enter up to 20 characters. ! Go to Use the numeric keypad to enter a 3 digit box number.
3. Copy NOTE: If the scanned data is not displayed, select Refresh. Select to display the previous screen and select display the next screen. Select to display the first screen and select the last screen. to to display You can sort documents in ascending or descending order by pressing either Document Name or Stored Date. 3. When finished checking or deleting items in the mailboxes, select Close.
3. Copy Basic Copying You can set the basic features on the Basic Copying screen. 1. From the All Services screen, select Copy. 2. Select features on the Basic Copying screen that appears first. Reducing/Enlarging (Making Enlarged/Reduced Copies) You can select a ratio to make enlarged or reduced copies. 1. In the Reduce/Enlarge area, select the copy ratio. ! 100% Copies are made at the same size as the document.
3. Copy ! Ratio (3rd to 5th Buttons) Select from preset ratios. You can change the indicated ratios. For information about the setting procedures, refer to "Reduce/Enlarge - Button X” (where X is the button number) in the System Administration Guide. ! More... Display the Reduce/Enlarge screen. Refer to "When Preset% is Selected," "When Variable% is Selected," "When Independent X-Y% is Selected," and "When Calculator% is Selected," for more information.
3. Copy ! Copy All (Full Screen) To prevent image loss, the document is reduced to just below 100% when it is copied. If this option is selected, a check mark appears in the Copy All check box. KEY POINT: If you select Copy All, you need to set border erase dimensions to 0 inches (0 mm), depending on the size of the original document.
3. Copy 2. To specify the height and width ratios, use and . ! Auto Copies are made with the height and width ratios set automatically to match the paper size. If this option is selected, a check mark is added. ! Auto (Copy All) The height and width ratios are set automatically to match the paper size and the document is copied at a slightly reduced size to prevent image loss. If this option is selected, a check mark appears in the Copy All check box.
3. Copy You can change the paper trays to display. For more information about settings, in the System Administration Guide, refer to "Paper Supply - Button 2," "Paper Supply - Button 3," "Paper Supply - Button 4," or "Paper Supply - Button 5." ! More... The Paper Supply screen is displayed. Paper Supply Screen You can select a paper tray that does not appear on the Basic Copying screen. 1. From the Basic Copying screen, in the Paper Supply area, select More.... 2. Select the Bypass paper tray. 3.
3. Copy Tray 5 (Bypass) Screen If you want to make copies on paper that cannot be loaded in Trays 1 to 4 and 6 to 7, use Tray 5 (Bypass). 1. From the Basic Copying screen, in the Paper Supply area, select More.... 2. Select the Bypass paper tray. 3. Select the paper size and paper type. 4. Select Save to save the changes. NOTE: Select to display the previous screen and select display the next screen. to ! Paper Size Select from Auto Size Detect, Standard Size, and Non-Standard Size.
3. Copy When Standard Size is Selected Select the paper size from standard sizes and select the paper type. 1. Select Standard Size. 2. Select the paper size and paper type. NOTE: Select to display the previous screen and select display the next screen. 3. to Select Save to save the changes. When Non-standard Size is Selected Set the width (X) within the range from 5.9 to 19.2 inches (140 to 400 mm) and the height (Y) within the range from 4.0 to 12.9 inches (100 to 330 mm) in 0.
3. Copy 1. Select Non-standard Size. 2. Enter the paper size using 3. Select the paper type. , , , and . NOTE: Select to display the previous screen and select display the next screen. 4. to Select Save to save the changes. 2 Sided (Making 2 sided Copies) Copies of 1 sided and 2 sided documents can be made on one side or both sides. 1. From the Basic Copying screen, in the 2 Sided area, make a selection.
3. Copy head-to-toe copies - for example, calendars, and landscape Power Point presentations. ! 2 " 2 Sided (Head to Head) The 2-2 Sided option allows you to generate fast duplex copies from duplex originals. ! 2 " 1 Sided (Head to Head) Makes fast simplex copies from duplex originals ! More... Displays the 2 Sided screen. 2 Sided screen Specify how the two sides of the 2-sided documents were originally printed and how copies are to be printed. Select Save to keep your changes.
3. Copy Lighten/Darken (Adjusting the Copy Density) You can adjust the copy density to one of seven levels. Copying is darker when you move to the right. to the left and lighter when you move it NOTE: Copy Density of the Basic Copying screen and Copy Density of Lighten/Darken/Contrast of the Image Quality screen are the same. 1. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e From the Basic Copying, in the Lighten/Darken area, adjust the density by selecting either the or buttons.
3. Copy Image Quality On the Image Quality screen, you can configure the document image quality features. 3-26 1. On the All Services screen, select Copy. 2. Select the Image Quality tab and then select a feature on the Image Quality screen that appears.
3. Copy Lighten/Darken (Adjusting the Copy Density) You can select from seven copy density levels between Lighter and Darker. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 1. Select Lighten/Darken. 2. Select the density. 3. Select Save to save the changes.
3. Copy Original Type (Selecting the Image Quality Type for the Document) When making copies of photographs, text, and other documents, you can make copies at the image quality that corresponds to each type of document. Copies of the document can be reproduced at a more faithful image quality by selecting the document type that matches the document. 1. On the All Services screen, select Copy. Then select the Image Quality tab and select Original Type. 2. Select the type of image quality. 3.
3. Copy Auto Exposure (Erasing the Background Color of Documents) When Auto Exposure is selected, the background color of documents such as newspapers and colored paper documents is erased. NOTE: When Document Type is set to Photo, the Auto Exposure feature does not work. 1. On the All Services screen, select Copy. Then select the Image Quality tab and select Auto Exposure. 2. Select Off or On. 3. Select Save to save the changes. ! Off The background color of the document is included during copying.
3. Copy Sharpness (Adjusting Document Sharpness) You can select from five sharpness levels between Sharper and Softer. The nearer the level is to Sharper, the sharper the contours of images. The nearer the level is to Softer, the softer the contours of images. 3-30 1. Select Sharpness. 2. Select the image outline level from one of the five levels displayed. 3. Select Save to save the changes.
3. Copy Scan Options From the Scan Options screen, you can configure features for scanning documents. 1. On the All Services screen, select Copy. 2. Select the Scan Options tab and then select a feature from the Scan Options screen that appears. Bound Originals (Copying Facing Pages on Separate Sheets) The Bound documents feature allows you to copy facing pages of a document on separate sheets of paper in page order.
3. Copy 3. Select the page to copy. 4. Select Save to save the changes. ! Off The document is not copied as a bound document. ! Left Page then Right Copies are made from the left page of facing pages in an document starting from the left page. ! Right Page then Left Copies are made from the right page of facing pages in an document starting from the right page. ! Top Page then Bottom Copies are made from the top page of facing pages in an document starting from the top page.
3. Copy Center Erase value: 0 mm • Your bound original is a spiral-bound book and you want to copy both the right and left pages of the book. • You select Left Page then Right. • You do not increase the Center Erase value; therefore, the Center Erase value is 0 mm. • You make a copy of the left and right side pages of your book.
3. Copy 2 Sided Book Copy (Making 2 Sided Copies of Facing Pages) You can assign pages when making copies of facing pages in a bound document so that pages face each other in the same way as the document. A blank sheet is inserted automatically as the first page. NOTE: Non-standard sized documents will not be separated into two accurately. 1. On the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select 2 Sided Book Copy. 2.
3. Copy ! Off When Off is selected, the Bound Originals feature cannot be used ! Left Page then Right Copies are made of both pages of a bound document, starting from the left page and then the right. ! Right Page then Left Copies are made of both pages of a bound document, starting from the right page and then the left. ! Top Page then Bottom Copies are made of both pages of a bound document, starting from the top page and then the bottom.
3. Copy ! Start Page Select the copy start page from the following items. • Left Page/Right Page You can select these items when Left Page then Right or Right Page then Left is selected. • Top Page/Bottom Page You can select these items when Top Page then Bottom is selected. ! End Page Select the copy end page from the following items. • Left Page/Right Page You can select these items when Left Page then Right or Right Page then Left is selected.
3. Copy 3. Select Save to save the changes. ! Auto Size Detect Scan sizes are detected automatically. NOTE: If the document size cannot be detected, a screen to input the document size appears. ! Standard size Select from the preset size buttons. You can change the indicated document sizes. For information about the setting procedure, refer to "Original Size Defaults" in the System Administration Guide.
3. Copy 2. Select On 3. Select Original Orientation. 4. Select Save to save the changes. ! Off Select this item when all documents are of the same size. ! On When documents of different sizes are copied, the machine automatically detects the size of each document. Edge Erase (Erasing Edges and Margin Shadows of the Document) When you make copies with the document cover open or make copies from a book, black shadows sometimes appear along the edges and center margin of the paper.
3. Copy 2. Select any item. 3. Select Original Orientation. 4. Select Save to save the changes. ! Normal The border erase amount is set to 0.1 inches or 2 mm for the top, bottom, left, and right. ! Equal Opposite Edges Refer to “When Equal Opposite Edges is Selected:” on page 3-40. ! 4 Independent Edges Refer to “When 4 Independent Edges is Selected:” on page 3-41. ! 4 Equal Edges Refer to “When 4 Equal Edges is Selected:” on page 3-42.
3. Copy When Equal Opposite Edges is Selected: You can specify the same value for the top and bottom edges or left and right edges. 1. From the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select Edge Erase and then Equal Opposite Edges. 2. Use 3. Select Save to save the changes. and to enter the value for the Edge Erase. ! Top & Bottom Edges Shadows at the top and bottom of the document are erased.
3. Copy When 4 Independent Edges is Selected: You can specify different values for the top, bottom, left and right edges. 1. From the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select Edge Erase and then 4 Independent Edges. 2. Use 3. Select Save to save the changes. and to enter the value for the Edge Erase. ! Top Edge Erases shadows at the top of the copies. The edges are erased based on the orientation of the document set.
3. Copy ! Center Shadows in the center of documents such as booklets or documents with facing pages are erased. You can set the center erase width within the range from 0 to 1.9 inches (0 to 50 mm) in 0.1 inch or 1 mm increments. ! Original Orientation Refer to “Original Orientation (Specify the Orientation of Loaded Documents)” on page 3-49. ! Side 2 • Same as Side 1 Select this item when you want the same settings for both Side 1 and Side 2.
3. Copy ! Center Shadows in the center of documents such as booklets or documents with facing pages are erased. You can set the center erase width within the range from 0 to 1.9 inches (0 to 50 mm) in 0.1 inch or 1 mm increments. ! Original Orientation Refer to “Original Orientation (Specify the Orientation of Loaded Documents)” on page 3-49.
3. Copy ! No Shift Copies are made without the position of the document image being shifted. ! Auto Center Copies are made so that the center of the document matches the center of the paper. ! Image Shift/Variable Shift You can set the margin amount within the range from 1.9 to 0 to 1.9 inches (50 to 0 to 50 mm) in 0.1 inch or 1 mm increments. ! Side 1 Displays the Image Shift - Side 1 screen. ! Side 2 Displays the Image Shift - Side 2 screen.
3. Copy 3. Select Save to save the changes. ! No Shift Copies are made without the position of the document image being shifted. ! Auto Center Copies are made so that the center of the document matches the center of the paper. ! Corner Shift Copies are made with the document image shifted to the edges or corners of the paper. You can select from eight shift directions. • Right-and-left minor adjustment You can make a few minor adjustments left and right.
3. Copy Image Rotation (Making Copies with the Image Rotated Vertically or Horizontally) If the orientation of the paper currently loaded in the tray differs from that of the document that is loaded, the machine automatically rotates the document image to make copies with the document and paper orientations matched. You can also select which edge of the original document to use as a reference for image rotation if documents are of mixed orientations.
3. Copy Image Rotation - Rotation Direction Screen You can set the reference position for rotation. 1. On the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select Image Rotation and then Rotation Direction. 2. Select a rotation reference position. 3. Select Save to save the changes. ! Staple Position When the finisher is installed, Staple Position is displayed.
3. Copy Mirror Image/Negative Image (Making Reversed Copies of Images) Copies can be made with the left and right sides of the document image reversed. NOTE: When Negative Image and Edge Erase are set simultaneously, the edge erase area turns to white. 3-48 1. On the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select Mirror Image/Negative Image. 2. Select On for Mirror Image and Negative Image. 3. Select Save to save the changes.
3. Copy Original Orientation (Specify the Orientation of Loaded Documents) The document orientation needs to be set to indicate the top of the document. NOTE: If the Original Orientation differs from the actual document orientation, then the machine may mistakenly detect the head of the document. 1. On the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select Original Orientation. 2.
3. Copy Output Format On the Output Format screen, you can configure features for scanning documents. 3-50 1. On the All Services screen, select Copy. 2. Select the Output Format tab and then select a feature on the Output Format screen that appears.
3. Copy Booklet Creation (Creating a Booklet) The machine can copy pages laid out so as when multiple-page sheets are overlaid and folded along the center (gutter), a booklet is created in page order. You can also set the gutter and attach a cover when making booklets. When the booklet finisher D is installed, Bi-Fold or Bi-Fold + Stapling can be made. KEY POINT: Confirm that the orientation of the document and the Original Orientation setting of the Scan Options screen are the same.
3. Copy ! Copy Booklet If you wish to make booklets from an original that is already a booklet, select Copy Booklet. The original will be scanned as is by specifying Bi-fold/Stapling without having to specify Booklet Imposition. ! Covers You can attach a cover to a booklet. Selections for covers are as follows: • No Covers No cover is added. • Blank Covers A blank sheet of paper is attached as the cover. • Printed Covers - 2 Sided The document is copied to the cover from the first page.
3. Copy Booklet Creation - Gutter Screen You can set the gutter within the range from 0 to 1.9 inches (0 to 50 mm) in 0.1 inch or 1 mm increments. 1. Use and to specify a gutter value. Booklet Creation - Finishing screen. When the booklet finisher D is installed, Bi-Fold or Bi-Fold + Stapling can be made. 1. Select any item. ! Off No Finishing is carried out. ! Folding Output copies are folded in half. ! Folding + Stapling The copies are folded in half and stapled at the center.
3. Copy Booklet Creation - Subsets screen A booklet is divided by the number of sheets specified when there are many pages in a document. It can copy so that the resulting 2sided copies can be folded to become a booklet. You can set the number of sheets in the range from 1 to 50 sheets in 1 sheet increments . NOTE: When specifying Fold, set the dividing number of sheets in the range from 1 to 15.
3. Copy Covers (Attaching a Cover to Copies) You can make copies with a cover attached. The front and back cover can be output before the first page of the document on a different type of paper (for example, colored paper or heavyweight paper). KEY POINT: When you select this feature, if the number of the document pages exceeds the maximum that the machine can scan, the portion of the document already scanned cannot be printed, copied, or saved.
3. Copy The document is copied on the internal sides of front cover from the first page. Select when you want to copy on only the internal side of the front cover. • Printed Front Cover - 2 Sided The document is copied to the both sides of cover from the first page. Select when you want to copy on both sides. ! Back Cover Setting back cover for the last page can be made. When attaching a back cover, you need to scan a document corresponding to the back cover first.
3. Copy Displays the Cover - Back Cover Quantity screen. Select only when specifying Blank Cover under the Back Cover screen. For more information, refer to“Covers - Front/Back Cover Quantity” on page 3-57. Covers - Front/Back Cover Quantity You can specify the number of cover sheets used for front cover in the range between 1 and 99 for insertion. Prints the front cover equally as the body text, even if multiple number of copies are made.
3. Copy Transparency Separators (Inserting Blank Sheets between Transparencies) A blank sheet can be output and be inserted as a separator between copied transparencies. At the same time, only the required number of copies for distribution is printed. When loading transparencies in Tray 5 (Bypass Tray), make sure that the paper for the separators (or for distribution) is loaded at the same orientation as that of the transparencies. KEY POINT: Xerox recommends OHP film.
3. Copy ! Paper Tray Settings Displays the Transparency Separators - Paper Tray Settings screen. Select each paper tray to use. NOTE: Transparency Separators - Paper Tray Settings screen will not display if No Separators is selected. From Transparency size/orientation, select transparency size and orientation. From Separators/N sets Tray or N sets Tray, select the tray to be used. Select trays with paper of the same size and orientation for the transparency and the separators (N Sets).
3. Copy ! 1 Up Multiple Up is not applied. ! 2 Up Two document sheets can be copied together onto a single sheet of paper. ! 4 Up Four document sheets can be copied together onto a single sheet of paper. ! 8 Up Eight document sheets can be copied together onto a single sheet of paper. ! Image Order You can select the layout for copying the documents together. Poster (Making Enlarged Copies Spread over Multiple Sheets) An enlarged copy of an document can be made to spread over multiple sheets.
3. Copy Poster is not applied to copies. ! Output Size You can select from seven paper sizes. ! Enlargement% You can select enlargement by percentage. Depending on your selection, the following options may appear: ! Paper Tray Settings Displays the Poster - Paper Tray Settings screen. Select the paper tray to use. When Bypass is selected, the Tray 5 (Bypass) screen appears. For more information, refer to “Tray 5 (Bypass) Screen” on page 3-21.
3. Copy Repeat Image (Making Multiple Copies on One Sheet) An document image can be copied on one sheet of paper repeatedly for a specified number of times. When the copy ratio is set to Auto, the repeated copies of the image are reduced to fit on the selected paper. You can also specify how the repeated copies of the image are arranged. NOTE: When making repeat copies at the same size as the document image, specify a number of repeats that will fit on the paper. 1.
3. Copy ! Image Layout • Evenly Spaced Images are copied on the paper with the paper evenly divided up by the repeated number of images. • Side by side The repeat images are copied to the paper consecutively. Annotation (Adding Stamp/Date/Page Number to Copies) You can add a stamp, date, and page number not included on the document to copy paper when outputting copies. You can select from already provided formats for the stamp type, date, page number, and printing position.
3. Copy 2. Select any item 3. Select Save to keep your choices. ! Stamp Displays the Annotation - Stamp screen. ! Date Displays the Annotation - Stamp screen. ! Page Number Displays the Annotation - Page Number screen. Annotation - Stamp Screen You can add the "CONFIDENTIAL," "Copy Prohibited," "URGENT," "IMPORTANT," "Circulation," "Side 2 Recycled," "DRAFT," and "VOID" stamps to copies. 1. On the Annotation screen, select Stamp. 2. Make a selection. 3. Select Save to keep your choices.
3. Copy ! On A stamp is added. ! Text You can select from eight character types for the stamp. ! Print On Displays the Annotation - Stamp - Print On screen. You can select the page(s) to print the stamp from First Page Only and All Pages. ! Position Displays the Annotation - Stamp - Position screen. ! Size Displays the Annotation - Stamp - Size screen. You can select from three sizes for the stamp. Annotation - Stamp - Position screen You can set a position to print a stamp. 1.
3. Copy ! Side 2 • Same as Side 1 Add the stamp to the same location as the Side 1. • Opposite to Side 1 Add the stamp to the opposite location as the Side 1. Annotation - Date Screen You can make copies with a date added. The printed date is the date and time that the copy was made. For information about the date display format, refer to "Date Format" in the System Administration Guide. 1. From the Output Format tab, select Annotation and then select Date. 2. Make a selection. 3.
3. Copy Annotation - Date - Position screen You can set a position to print a date. 1. From the Output Format tab, select Annotation. select Date and then select Position. 2. Make a selection. 3. Select Save to keep your choices. ! Side 1 You can select from six positions for printing the date. ! Side 2 • Same as Side 1 Add the date to the same location as Side 1. • Opposite to Side 1 Add the date to the symmetry location as compared to Side 1.
3. Copy Annotation - Page Number Screen You can add a page number to copies. 1. From the Output Format tab, select Annotation and then select Page Number. 2. Make a selection. 3. Select Save to keep your choices. ! Off No page number is added. ! On A page number is added. ! Style You can select from the 6 numbers for the page. • 1,2,... Only page number is added. • -1-,-2-,... A hyphen is added to the left and right of the page number. (Example: -1-) • Page1, Page2,...
3. Copy • -1/N-,-2/N-,... Put total page number beside the right of page number and hyphen the right and left of the page and total page number. (Example: -1/50, -2/50-) • Page1/N, Page2/N,... "Page" is added in front of the page number and the total number of pages is added to the right side of the page number. (Example: Page1/50, Page2/50) ! Total Pages (N) Annotation - Page Number -Total Page (N) screen appears. ! Print On Displays the Annotation - Page Number - Page On screen.
3. Copy Annotation - Page Number -Total Pages (N) Screen You can set the total page number. 1. From the Output Format tab, select Annotation and then Page Number. Select Total Pages (N) and then select Auto or Enter Number. 2. If you selected Enter Number, use keypad to specify number of sheets. 3. Select Save to keep your choices. and or the numeric ! Auto The number of pages of the document is automatically counted as the total number of pages.
3. Copy 3. Select Save to keep your choices. ! All Pages A page number is added to all pages. ! Enter Start Page Number Refer to “When Enter Start Page Number is Selected” on page 372. ! Enter End Page Number Enter an end page number. The procedure to enter an end page number is the same as “When Enter Start Page Number is Selected” on page 3-72. ! Enter Start and End Page Number Enter a start and an end page number.
3. Copy When Enter Start Page Number is Selected You can specify the start page for adding page numbers within the range from 1 to 9999. 1. From the Output Format tab, select Annotation. Select Page Number, Print On and then select Enter Start Page Number 2. Use and or select Enter Number Using Keypad to specify the start page and start number. 3. Select Save to keep your choices. ! Start Page You can specify the start page for adding page numbers within the range from 1 to 9999.
3. Copy When Enter End Page Number is Selected You can specify the end page for adding page numbers within the range from 1 to 9999. 1. From the Output Format tab, select Annotation. Select Page Number, Print On and then select Enter End Page Number 2. Use and or select Enter Number Using Keypad to specify the end page and start number. 3. Select Save to keep your choices. ! End Page You can specify the end page for adding page numbers within the range from 1 to 9999.
3. Copy When Enter Start and End Page Number is Selected You can specify the start page and end page for adding page numbers within the range from 1 to 9999. 1. From the Output Format tab, select Annotation. Select Page Number, Print On and then select Enter Start and End Page Number 2. Use and or select Enter Number Using Keypad to specify the start and end page and start number. 3. Select Save to keep your choices.
3. Copy Watermark (Printing Control Number on Background) You can lightly print a sequential control number on the background of each copy set. For example, if you set "1" for the start number, "1" is printed on all pages of the first copy set and "2" is printed on all pages of the second set. To prevent, for instance, the duplication of confidential documents for distribution at conferences, you can use sequential numbering to associate distribution copies to people.
3. Copy ! Start Number You can set a control number within the range from 1 to 9999. When you put control number, use and or the numeric keypad to enter the start number. ! Text Displays the Watermark - Text screen. ! User Account Number The user account number is printed. Check when printing the user account number. NOTE: Displays when using Auditron Administration. ! Date and Time You can print the date and time that copying started. Check when printing the date.
3. Copy Watermark - Text Screen You can select from three character types for the watermark. 1. From the Output Format tab, select Watermark and then Text. 2. Select any item. 3. Select Save to keep your choice. Watermark - Text Effect Screen You can set the text effect. 1. From the Output Format tab, select Watermark and then Text Effect. 2. Select any item. 3. Select Save to keep your choice. ! Off Print the specified text as it is.
3. Copy ! Outline When coping a printed paper, the text on the background is printed in outline. For information about the background pattern used for the watermark and other setting items, refer to "Text Effect" in the System Administration Guide. Tab Margin Shift (Copying on Tab Paper) You can copy images from a document tab paper by specifying the copied position, so that the image would be copied onto the tab. Sizes of Tab paper can be copied are A4 , 8.5 to 11 inches. 1.
3. Copy ! Paper Supply Select paper tray for loading index paper. NOTE: Paper Supply icon does not display if Off is selected. When loading the tab paper in Tray 5 (Bypass), load the paper with the side to be copied facing up and with the edge opposite to the tab to be fed first. When loading the tab paper in tray 3 or 4, load the paper with the side to be copied facing down and with the edge opposite to the tab aligning to the left side of the tray.
3. Copy ! Auto Automatically determines whether the copies should be output facing up or down. ! Face Up Copies are output facing up and delivered from the last page. ! Face down Copies are output facing down and delivered from the last page. ! Face Up Reverse Order Copies are delivered from the first page facing up. NOTE: Whether Face Up Reverse Order is displayed depends on the system setting. For how to display it, refer to the System Administration Guide, Chapter 9 Setups, “Copy Mode Settings.
3. Copy Copies are folded in three-in. ! Bi-Fold Copies are folded in half. ! Print Inside. Folds copies so that the image is printed inside. ! Print Outside Folds copies so that the image is printed outside. Preset Repeat Image (Making multiple copies on a single sheet) A document image can be copied on the area that divides on a sheet of paper equally according to the number of documents and can be repeated.
3. Copy ! 4 images Four copies of the document image are made on a single sheet of paper. ! 8 images Eight copies of the document image are made on a single sheet of paper. 2 Sided (Making 2 sided copies) This feature is the same as 2 Sided in the Basic Copying tab. For more information, refer to “2 Sided (Making 2 sided Copies)” on page 3-23. Finishing (Outputting by specifying finishing) You can specify the copy output method.
3. Copy ! Uncollated The machine can output the specified number of copies and sort sheets by page. ! Staple Position You can set the position for stapling. If you select More..., the Copy Output - Stapling screen displays. NOTE: The number of pages that can be stapled is 2 to 50 (P paper) when the Staple cartridge for 50 sheets XB is installed. The number is 2 to 100 (P paper) when the Staple cartridge for 100 sheets XA is installed.
3. Copy Copy Output - Stapling Screen You can select the stapling position other than displayed on Finishing screen. KEY POINT: In the following cases, the staple direction appearing on the screen and the direction in which staples are actually stapled differ: a) When the document is placed in the direction it is read (top side up) and one staple was stapled on the top left. b) When the document is placed in the left direction (left side up) and one staple was stapled on the top left. 1.
3. Copy Copy Output - Hole Punching Screen You can select the punching position other than the position displayed on the Finishing screen. 1. From the Finishing screen, in the Staple Position area, select Hole Punching. 2. Make a selection. 3. Select Save to keep your choice. NOTE: 3 holes can be set depending on a optional package. For more information, contact the Customer Support Center. ! Off No punch position is selected. ! 2 Holes You can select two positions for punching.
3. Copy Job Assembly On the Job Assembly screen, you can configure the Build Job features. The following shows the reference section for features that can be configured on Job Assembly. 1. On the All Services screen, select Copy. 2. Select the Job Assembly tab and then select a feature on the Job Assembly screen that appears.
3. Copy ! Off Build Job is not applied. ! On Build Job is applied. The features that apply to the entire job must first be selected as necessary. KEY POINT: Once selected, the settings cannot be changed or canceled during the copy process. Copy features that can be programmed, are listed on this page. ! Finishing For information about finishing feature, refer to “Finishing (Outputting by specifying finishing)” on page 3-82.
3. Copy Build Job - Separators Screen You can insert blank or printed sheets of paper to act as separators between document jobs. The number of separators can be set from 1 to 99 as required. 1. From the Job Assembly tab, select Build Job and then select Separators. 2. Select any item. 3. Use 4. Select Save to save your choices. and or numeric keypad to set the number of copies. ! Off No separator. ! Blank Separators Insert a blank paper as a separator.
3. Copy ! Separators Tray Select tray for separator. When Bypass is selected, the Tray 5 (Bypass) screen appears. Refer to “Tray 5 (Bypass) Screen” on page 3-21. ! Quantity The number of separators can be set from 1 to 99 when selecting Blank Separators. Only this feature is available, when Blank Separators is selected. Copy Screen ! Stop The document data stored by the Build Job feature is cleared and the build job is canceled.
3. Copy ! Chapter Division/Separators Displays the Build Job - Chapter Division/Separators screen. ! Separators Displays the Build Job - Separators screen. For information about watermark feature, refer to “Build Job Separators Screen” on page 3-88. ! Sheet Change Displays the Build Job - Sheet Change screen. Using the numeric keypad to change the number of copies. You can change the number of copies. ! Sample Set When making multiple copies, you can output a single sample in advance.
3. Copy 3. Select Save to save your choice. ! Off A sample copy is not made. ! On A sample copy is made. Copy Screen ! Cancel The remaining copies are canceled. ! Start The remaining copies are made. ! Change Settings Displays the Change Setting screen. Settings on this screen can only be removed from the job. ! Change Quantity Settings The Change Quantity screen is displayed. You can change the number of copies, including a sample set, using the numeric keypad.
3. Copy Large Volume Document (Loading documents in batches) This feature allows you to copy documents which exceed the number of pages allowable in the document feeder at one time. This feature also enables you to copy multiple documents as one job using the document glass. If this feature is set, Next document will be displayed on the User Interface. Moreover, if Auto for Finishing is set, the document is collated. To finish scanning the document, select No more document. 1.
3. Copy Stop is displayed while you scan documents. By pressing Stop, you can cancel the scanning documents. Pressing either Start on the touch screen or the Start button on the Control Panel restart to scan documents. ! Last document Select this to end scanning of documents. The copy starts. ! Next document Select this when you have another document. When using the Large Volume Document feature, this item has been selected.
3. Copy 1. Select Form Overlay. 2. Select On or Off. ! Off A form image in the memory is not overlaid. ! On A form image in the memory is overlaid Delete Outside/Delete Inside (Extracting/Deleting the selected area(s) from the original) This feature allows you to specify the area for extracting or deleting and then copy that area. The maximum number of areas you can select is 3. 1. Select Delete Outside/Delete Inside. 2. Select any item. 3. Select Save to keep your choices.
3. Copy ! Delete inside Deletes the selected areas and copies them. ! Area Settings Displays the Delete Outside/Delete Inside - Area X screen. The maximum number of areas you can select is 3. NOTE: X displays an area number. ! Original with target areas You can specify side 1, side 2 or both sides as extract or delete areas in 2-sided copies. • Both Sides Targets both sides. Scanned reversely. • Side 1 Only Targets side 1. • Side 2 Only Targets side 2.
3. Copy 1. Select Delete Outside/Delete Inside - Area X. 2. Enter the value for the X1 in X1 using the numeric keypad, and select Next. 3. Enter the value for the Y1 in Y1 using the numeric keypad, and select Next. 4. Enter the value for the X2 in X2 using the numeric keypad, and select Next. 5. Enter the value for the Y1 in Y1 using the numeric keypad, and select Next. NOTE: To change the copy ratios you have entered, select Next, and enter the numerical values again.
4. Scan This chapter describes the scan features provided by this product. The network settings on the machine must be configured in order to use the scan features. For information about network settings, refer to the System Administration Guide.
4. Scan Scanning Procedure This section describes basic scan operations. Step 1 Loading Documents There are two ways to load documents: ! Document Feeder • Single sheet • Multiple sheets ! Document Glass • Single sheet • Bound documents, such as books Document Feeder The document feeder supports single sheet and multiple sheet documents, with sizes ranging from 140 × 210mm (A5, A5 , 5.5 × 8.5 inches, 5.5 × 8.5 inches ) to a maximum of 297 × 432mm (A3, 11 × 17 inches).
4. Scan KEY POINT: Place folded or creased documents on the document glass because they may cause paper jams if placed in the DADF. 1. Remove any clips and staples before loading the document. 2. Adjust the movable document guides to just touch the edge of the document stack. 3. Load the document and ensure the Confirmation indicator lights to show that the document has been loaded correctly. When placing the document in the DADF, you can set timing for lifting up the document feeder tray.
4. Scan Document Glass The document glass accepts single-sheet or book form documents of sizes up to 297 × 432mm (A3, 11 × 17 inches). The document glass can auto-detect only documents of standard sizes. For documents that of not of a standard size, input the size in the Scan Size field. For information about entering document sizes, refer to "Scan Size (Specifying a Scanning Size)," page 38.
4. Scan Step 2 Selecting Features You can select scanning features from the All Services screen Here you can select from 4 scan modes: E-mail, Scan to Mailbox, Job Template, and Scan to FTP/SMB. ! E-mail Scans a document and sends the scanned data as an e-mail attachment. ! Scan to Mailbox Scans a document and saves the scanned data to the machine’s mailbox. NOTE: Do not confuse with Copy & Save or Save Only features which scan documents to the local disk. KEY POINT: Create a Mailbox in advance.
4. Scan 1. Press the All Services button. All Services button 2. Select Scan to Mailbox. 3. If the previous settings still remain, press the Clear All button. Clear All button 4-6 4. Specify the mailbox where the scan will be saved. 5. If appropriate, select features to configure from each tab.
4. Scan For information about each of these features, refer to the sections listed below. “Basic Scanning” on page 4-28 “Image Quality” on page 4-33 “Scan Options” on page 4-35 “Output Format” on page 4-44 Step 3 Starting the Scan Job 1. Press the Start button. Start button NOTE: If a problem occurs, an error message appears on the display. Remedy the error by following the message on the display.
4. Scan 2. Load the next document. 3. Press the Start button. If you have more documents, load the next document and press the Start button. 4. When all documents have been scanned, select Last Original. Step 4 Confirming the Scan Job in the Job Status 1. Press the Job Status button. Job Status button 2. Check the job status. NOTE: Select button to display the previous screen and select button to display the next screen. If the job is short, it will not appear in Current and Pending Jobs.
4. Scan Step 5 Saving the Scanned Data When scanning to mailbox, you import the document that is stored in the mailbox on the machine into your computer. Importing can be done in the following ways: ! Import from an Application Use a network scan driver. ! Import Using Mailbox Viewer 2 You can import using Xerox’s application software, Mailbox Viewer 2. ! Import Using CentreWare Internet Services Uses CentreWare Internet Services to import.
4. Scan Stopping the Scan Job Follow the procedure below to cancel a scan. 1. Press either Stop on the touch screen or the Stop button on the Control Panel. Stop button 2. Select Cancel to end scanning or Start to restart the scan. 3. If the screen in procedure 1 does not appear, press the Job Status button. Job Status button 4. Select the job to cancel, and then select Stop. NOTE: When a scan is cancelled, scan data already stored to the mailbox is deleted.
4. Scan E-mail You can scan a document and send the scanned data as an e-mail attachment. The Mail Delivery Notification (MDN) and Split Send features in the Output Format screen are only available under the E-mail feature. 1. Select E-mail from the All Services screen. NOTE: If the All Services screen is not visible, press the All Services button. 2. In the Basic Scanning Screen, choose a recipient from the address book, or enter one with your keyboard.
4. Scan NOTE: The screen at right appears when Directory Service is selected for Address Book. For information about directory services, refer to "Address Search (Directory Service)" in the System Administrator Guide or ask your System Administrator for help. 3. Select the necessary fields, select Enter/Change Keyword and enter a keyword or keywords. ! Recipient Name Up to 18 alphanumeric characters are allowed. Example: John Smith ! E-mail Address Up to 128 characters are allowed.
4. Scan For information about directory services, refer to "Address Search (Directory Service)" in the System Administration Guide or ask your System Administrator for help. ! Opening the Local Address List 1. From the Basic Scanning tab, select Address Book. 2. When the Address Book screen appears, select Local Address List. 3. In Go to, use the numeric keypad to enter a 3 digit Address Number. 4. The specified number is displayed at the top of the list.
4. Scan Keyboard Enter a recipient using the keyboard. 1. Select Keyboard. 2. Use the keyboard shown in the touch screen to specify a recipient up to 128 characters. 3. Select Next Recipient to add another e-mail address or select Save to return to the E-mail screen. Sender This is used to add a recipient address to To, CC, or BCC. NOTE: When an address is entered in From, you can select Sender. 4-14 1. Select Sender. 2. Select the recipient type. 3. Select Save to keep your choice.
4. Scan Recipient Name/Email Address You can delete or change recipient names and e-mail addresses. Delete Deletes recipients. 1. Select an item to be deleted from Recipient Name/E-mail Address. 2. Select Delete from the popup menu displayed. NOTE: When Cancel is selected, you can hide the popup menu. Change Settings You can check or change recipient names or e-mail addresses. 1. Select an item to be checked or changed from Recipient Name/E-mail Address. 2.
4. Scan 3. Select an item to be checked or changed and select Change Settings. ! E-mail address Enter with the keyboard displayed. ! Recipient Name Enter with the keyboard displayed. Recipient names will be displayed when they are registered on Address Book. From You can register the e-mail address of a sender. Only one address can be specified. A maximum of 128 characters can be entered. NOTE: When using the authorization feature, a mail address registered in user information is automatically set.
4. Scan 2. When Keyboard is selected, enter the sender’s e-mail address using the keyboard displayed. When Address Book is selected, select the sender’s e-mail address from the address book displayed. For more information, refer to “Address Book” on page 4-25. Subject You can enter e-mail subjects. 1. Select Subject and enter a subject using the keyboard displayed.
4. Scan Change You can confirm or change the recipient. 1. Select the E-mail Address to confirm/change. 2. Select Change Settings from the pop-up menu displayed. NOTE: Selecting Cancel cancels the pop-up menu. 3. To change an address, use the displayed keyboard to enter a new value. Lighten/Darken For more information, refer to “Lighten/Darken (Adjusting Scan Density)” on page 4-28.
4. Scan From Enter an e-mail address. You can select from Address Book or Keyboard. If selecting Keyboard, enter an e-mail address using the keyboard displayed. You can specify a recipient address in only 1 place. Up to 128 characters can be entered. NOTE: When using the authorization feature, a mail address registered in user information is automatically set. For more information about user information, refer to "Create/Check User Accounts" in the System Administration Guide. 1.
4. Scan Scan to Mailbox You can scan documents on the machine and save the scanned data to a mailbox on the machine. To use the Scanner to Mailbox feature, select Scan to Mailbox. A mailbox needs to be created. KEY POINT: Create a mailbox in advance. To do this select Setup Menu from the All Services screen. Select Mailbox and then Create/Delete. Enter the appropriate information to create the mailbox.
4. Scan ! Lighten/Darken For more information, refer to “Lighten/Darken (Adjusting Scan Density)” on page 4-28. ! 2 Sided Originals For more information, refer to “2 Sided Originals (Scans Both Sides of the Document)” on page 4-29. ! Original Type For more information, refer to “Original Type (Select the Document Type)” on page 4-31. Document List You can confirm or delete documents stored inside the mailbox. 1. Select Document List. 2. Select the document to confirm or delete.
4. Scan ! Document Name When a mailbox is selected, and it contains documents, the number of stored documents is displayed. ! Select All Selected when deleting or printing all documents in the mailbox. ! Delete Used to Delete selected documents. You can also rename documents. Job Templates This selection scans a document after specifying the file (job template) set with scanning conditions, information about the transfer destination server, and other information.
4. Scan ! Go to Entering a Job Template Number via the numeric keypad causes that Job Template to appear at the top of the list. ! Template Description You can display a description of the Job Template. ! Lighten/Darken For more information, refer to “Lighten/Darken (Adjusting Scan Density)” on page 4-28. ! 2 Sided Originals For more information, refer to “2 Sided Originals (Scans Both Sides of the Document)” on page 4-29.
4. Scan Scan to FTP/SMB You can convert scanned data to TIFF, DocuWorks, or PDF formats, and then use the FTP or SMB protocols to send the data to a computer on the network. For information about initializing data, refer to below. NOTE: A shared folder saving scanned documents by computer side needs to be made before scanning the document. You also need to configure the FTP service when using FTP protocol transmission.
4. Scan Address Book You can select a server name, login name, for example. from the Address Book. 1. From the Basic Scanning tab, select Address Book. 2. Select an Address, and select Show Details. NOTE: Select to display the previous screen and select display the next screen. Select to display the first screen and select the last screen. 3. to to display In the screen that appears, check the Recipient Name, Server Name/IP Address, Login Name, Password, for example.
4. Scan Specifying a Forwarding Destination Enter values for the fields appropriate to the selected protocol, and specify a forwarding destination to save to. 1. From the Basic Scanning tab, select and complete the required fields to specify a forwarding destination. NOTE: You can also choose Address Book to enter a recipient from the Address Book. 2. Enter values using the keyboard displayed. NOTE: Fields displayed vary depending on the selected protocol.
4. Scan ! Password Enter the password for the login name. Up to 32 characters are allowed. KEY POINT: When using SMB transmission, a maximum of 14 characters can be entered. Lighten/Darken For more information, refer to “Lighten/Darken (Adjusting Scan Density)” on page 4-28. 2 Sided Originals For more information, refer to “2 Sided Originals (Scans Both Sides of the Document)” on page 4-29. Original Type For more information, refer to “Original Type (Select the Document Type)” on page 4-31.
4. Scan Basic Scanning This screen is displayed in E-mail, Scan to Mailbox, Network Scanning, and Scan to FTP/SMB. The Basic Scan screen allows you to configure basic features. NOTE: When selecting Scan to Mailbox, File Format is not displayed on the screen. 1. From the All Services screen, select either E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB. 2. Select the Basic Scanning tab.
4. Scan 2 Sided Originals (Scans Both Sides of the Document) You can automatically scan both sides of a 2 sided document. By setting the binding style, page orientation information can also be included in the scanned data. Select any item. ! 1 Sided Select to scan only 1 side of the document. ! 2 Sided (Head to Head) Select when both sides of a 2 sided document are in the same position on the page.
4. Scan 2 Sided Originals Screen Select when you wish to specify the orientation of a document and scan both sides. 1. Select either 1 Sided or 2 Sided. 2. When 2 Sided is selected, select Originals. 3. Select Original Orientation. 4. Select Save to keep your choices. ! Originals Displayed when 2 Sided is selected in the Originals screen. • Head to Head Select when both sides of a 2 sided document are in the same position on the page.
4. Scan • Head to Left Select this when placing the top of the document facing the left side of the document glass or DADF. When the document is placed or loaded to face the left side (text horizontal), be sure to select Head to Left. Original Type (Select the Document Type) The type of document that is being scanned can be set from the Basic Scanning screen. From the Basic Scanning screen, select the original type.
4. Scan File Format (Select the Scanned Data Type) Select the scanned data type. NOTE: When selecting Scan to Mailbox, File Format is not displayed on the screen. From the Basic Scanning tab, select the file format. ! Multi-page TIFF Saves multiple pages as 1 TIFF file. ! Single-page TIFF Saves each page as a TIFF file. ! PDF Saves as a PDF file. ! DocuWorks Saves as a DocuWorks file.
4. Scan Image Quality In the Image Quality screen under E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB, you can configure the image features. 1. From the All Services screen, select either E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB. 2. Select the Image Quality tab, and configure each feature. Sharpness (Adjusting Document Sharpness) The contours of images can be made to look sharper or more blurred. Sharpness can be set in five levels from Sharper to Softer.
4. Scan Auto Exposure (Erasing the Background Color of Documents) Scans can be made that suppress the background color of documents such as newspapers or colored paper. 1. From the Image Quality tab, select Auto Exposure. 2. Make a selection. 3. Select Save to keep your choice. ! Off Document backgrounds are scanned with no filtering. ! On The document background color is suppressed when scanned.
4. Scan Scan Options From the Scanning Options screen, under E-mail, Scan to Mailbox, Job Template, or Scan to FTP/SMB, you can configure the scanning method. 1. From the All Services screen, select either E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB. 2. Select the Scan Options tab, and configure each feature. Scan Resolution (Specifying a Scanning Resolution) You can set the resolution for the documents to be scanned.
4. Scan 2 Sided Originals (Scanning Both Sides of the Document) This feature is the same as 2 Sided Originals on the Basic Scanning tab. For more information, refer to “2 Sided Originals (Scanning Both Sides of the Document)” on page 4-36. Bound Originals (Scanning Facing Pages on Separate Sheets) The Bound Originals feature allows you to scan facing pages of a document on separate sheets of paper in page order.
4. Scan ! Top Page then Bottom Scans are made from the top page of facing pages in a document starting from the top page. ! Both Pages Scan both pages in page order. ! Left Page Only Scans are made of the left page only. You can select this item when Left Page then Right or Right Page then Left is selected. ! Right Page Only Scans are made of the right page only. You can select this item when Left Page then Right or Right Page then Left is selected. ! Top Page Only Scans are made of the top page only.
4. Scan Scan Size (Specifying a Scanning Size) You can set the size for the documents to be scanned. Specify the scan size when scanning non-standard size documents or when making scans at a size different from the size of the currently loaded document. When a document size is specified, it is scanned at the specified size regardless of the size of the loaded document. This feature allows you to scan the document with adding or deleting the margin. 1. From the Scan Options tab, select Scan Size. 2.
4. Scan ! Non-standard Size Enter the desired scan size when scanning non-standard size documents or when making scans at a size different from that of the currently loaded document. The size can be specified in 1 mm increments from within the range of 0.5 to 17.0 inches (15 to 432 mm) for the width (X) on the document glass and within the range from 0.5 to 11.7 inches (15 to 297 mm) for the height (Y) on the document glass.
4. Scan 1. Select Mixed Size Originals. 2. Select On or Off. ! Off Select this when all documents are of the same size. ! On When scanning documents of different sizes, the machine automatically detects the size of each document. ! Original Orientation Refer to “Originals Orientation” on page 4-30.
4. Scan Edge Erase (Erasing Edges and Margin Shadows in the Document) When you scan with the document cover open or scan a book, black shadows sometimes appear along the edges or center margin of the output scanned image. If this happens, you can scan with the shadows erased. NOTE: When making 2 sided scans, the same border erase amount is set to the top and back sides. When Reduce/Enlarge is set, the border erase amount is also enlarged or reduced proportionately to the scanning ratio. 1.
4. Scan ! Variable Erase You can erase only the amount necessary. • Top & Bottom Shadows at the top and bottom of the document are erased. Edges on the top and bottom are erased with respect to the direction that the document was loaded. The border erase width can be set within the range 0 to 1.97 inches (0 to 50 mm) in .05 inch (1 mm) increments. • Left & Right Shadows on the left and right of the document are erased.
4. Scan Reduce/Enlarge (Specifying a Scanning Ratio) You can set the scanning ratio for the documents to be scanned. 1. From the Scan Options tab, select Reduce/Enlarge. 2. Select the desired scanning ratio. 3. Select Save to keep your changes. ! 100% Scan is made at the same size as the document. ! Preset% Select from twelve preset scanning ratios. You can change the indicated ratios.
4. Scan Output Format In the Output Format screen under E-mail, Scan to Mailbox, Job Template, or Scan to FTP/SMB, you can configure the output format. 1. From the All Services screen, select either E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB. 2. Select the Output Format tab. 3. Make a selection. NOTE: Fields displayed vary depending on the selected feature. The screen at right is for the e-mail feature.
4. Scan 2. Select Split by page. 3. Select Save to keep your changes. File Name (Specifying a Filename to Save) The file name to be saved can be specified. You can input up to 28 characters. 1. From the Output Format tab, select File name. 2. Enter a filename using the keyboard shown. 3. Select Save to keep the filename entered. NOTE: When specifying a Job Template, the filename is taken from the template, and cannot be changed.
4. Scan Document Name (Specifying a Filename to Save to) The file to be saved can be specified. Up to 28 characters can be entered. NOTE: Document name is item name shown, only when using Scan to Mailbox feature. 1. From the All Services screen, select Scan to Mailbox. Select the Output Format tab and then select Document Name. 2. Enter a filename using the keyboard that appears. NOTE: When specifying a Job Template, the filename is taken from the template and cannot be changed.
4. Scan File Name Conflict (Setting Procedures Only When a File Name is Overlapped) You can set the procedure when file name is overlapped in the same mailbox specified. NOTE: File Name Conflict is item name shown, when using the Scan to FTP/SMB feature. 1. From the All Services screen, select Scan to FTP/SMB. Select the Output Format tab and then select File Name Conflict. 2. Select any item.
4. Scan Reply To (Set the Address for Recipients) You can set any recipient addresses. 1. From the All Services screen, select E-mail. Select the Output Format tab and then select Reply To. ! Delete Deletes address entered to Reply To. ! Configure the From address The address set in From is entered into recipient address. NOTE: When an address is entered in From on the Basic Scanning screen, you can select Configure the From address.
4. Scan Read Status (MDN) Under the e-mail feature, you can configure mail send results to tell you whether the recipient has read the message. The recipient must support the MDN feature. NOTE: When multiple mails are sent using Split Send, then Read Status is requested for each mail. The return e-mail recipient is the Reply To address if the Reply To address is defined. Otherwise, the return recipient is the From address. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 1.
4.
5. Mailbox Management This chapter describes the mailboxes and Check Mailbox screen. There are two types of mailboxes: Copy & Print Jobs and Scan & Other Jobs. In the Copy & Print Jobs mailbox, you can process copied and printed documents. In the Scan & Other Jobs mailbox, you can process scanned documents. NOTE: The Check Mailbox feature is not available for some models. An optional package is necessary. For more information, contact the Customer Support Center.
5. Mailbox Management Check Mailbox Procedure The general procedure to check a mailbox is listed below. Step 1 Opening the Check Mailbox screen Follow the procedure below to open the Check Mailbox screen. NOTE: Features displayed may vary according to the configuration of the machine. 1. Press the All Services button. All Services button 2. 5-2 Open the next screen, and select Check Mailbox.
5. Mailbox Management Step 2 Selecting a mailbox type 1. Select Copy & Print Jobs or Scan & Other Jobs. Step 3 Selecting a mailbox Access to the selected mailbox may be restricted, depending on authorization settings. For information about selectable mailboxes depending on the authorization feature, refer to "Types of Mailbox" in the System Administration Guide or ask your System Administrator for help. 1. Select the desired mailbox. 2. Select Document List.
5. Mailbox Management Step 4 Checking/Selecting mailbox documents Select a document. For information about the Document List screen, refer to “Checking/Selecting Copy & Print Jobs Documents” on page 5-6 or “Checking/Selecting Scan & Other Jobs Documents” on page 5-70. NOTE: Up to 100 copied, printed and scanned documents can be stored altogether. Step 5 Performing maintenance on mailbox documents Operations available in the Check Mailbox screen and their references follow.
5. Mailbox Management Selecting Copy & Print Jobs Access to the selected mailboxes may be restricted, depending on user authorization settings. For information about mailboxes protected by User Authorization settings, refer to "Types of Mailbox" in the System Administration Guide or ask your System Administrator for help. 1. From the All Services window, select Check Mailbox and then Copy & Print Jobs. Select the mailbox you want to open.
5. Mailbox Management Checking/Selecting Copy & Print Jobs Documents You can check or select Copy & Print Jobs documents. Copied and printed documents are displayed on the Document List. NOTE: Documents stored in Scan & Other Jobs cannot be displayed on this screen. 1. From the mailbox you chose, select a document. NOTE: The number of documents saved is displayed in No. of Documents. Updated information is displayed by selecting Refresh.
5. Mailbox Management Deleting Copy & Print Jobs Documents 1. Select a document and then select Delete. 2. Select Yes. ! Yes This deletes the document. NOTE: Once the document is deleted, it cannot be recovered. ! No This cancels deleting the document.
5. Mailbox Management Copying/Moving Copy & Print Documents This feature allows you to check documents stored in a mailbox, change their names, print the first page of each document for confirmation purposes, and copy or move them from one mailbox to another. For information about initializing data, refer to the information presented below. 5-8 1. From the All Services window, select Check Mailbox and then Copy & Print Jobs. 2. Select the mailbox you want to open.
5. Mailbox Management Change Document Name You can rename documents. NOTE: You cannot rename documents if multiple documents are selected. 1. Select Change Document Name. 2. Enter document name using the keyboard shown. 3. Select Save to keep the name change. Print First Page Only Print the first page to confirm a document. • X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e Select Print First Page Only.
5. Mailbox Management Copy This feature allows you to print the first pages of mailbox documents for confirmation purposes. 1. Select Copy. 2. Select a mailbox to which a document will be copied and select Save. NOTE: If a password is set for the mailbox, the password entry screen appears. Enter the password and select Confirm. Ask the System Administrator for the password. NOTE: If the mailbox is full, the document cannot be copied to that mailbox.
5. Mailbox Management Copy to Mailbox-Document List screen This feature allows you to check or delete other documents stored in a mailbox to which a document is copied. ! Select All Selects all the documents stored in a mailbox to which a document is copied. ! Delete Deletes the selected document. ! Document Details Displays the content of a selected document.
5. Mailbox Management Move This feature allows you to move documents from one mailbox to another. KEY POINT: Even when a document is moved to a mailbox with a linked job flow sheet, the document itself will not be linked to the job flow. NOTE: A mailbox to which a document is moved must be a mailbox other than the one that currently stores the document. 1. Select Move. 2. Select a mailbox to which a document will be moved and select Save.
5. Mailbox Management Move to Mailbox-Document List screen You can check or delete other documents stored in a mailbox to which a document is moved. ! Select All Selects all the documents stored in a mailbox to which a document is moved. ! Delete Deletes a selected document. ! Document Details Displays the content of a selected document.
5. Mailbox Management Editing Copy & Print Documents This feature allows you to edit mailbox documents. NOTE: When print documents are edited and the mailbox displays Copy & Print Jobs, these print documents will be stored as Edited document ( ). After they are stored as Edited document, they will no longer be displayed in the mailbox portion of Scan & Other Jobs. 5-14 1. Select a document to be edited and select Edit Pages. 2. Select an item.
5. Mailbox Management Delete pages This feature allows you to delete specified pages of documents. After deleting pages, the documents will be overwritten and saved. KEY POINT: After deleting pages, if a document is reduced merely to a cover page without any images, the document itself will be deleted.
5. Mailbox Management Insert Document/Separators This feature allows you to insert a separator or other document stored in the same mailbox as the main document after a target page of the main document. After inserting, the main document will be overwritten and saved. NOTE: When the mailbox is full or if the hard disk space of the machine is insufficient, separators or documents cannot be inserted to the main document. 1. Select Insert Document/ Separators. 2.
5. Mailbox Management Mailbox - Insert Separators Screen You can separate the main document and insert a separator into it after its target page. After inserting the separator, it will be merged into the main document. KEY POINT: After inserting a separator, if the page that comes after it is not in succession to it (i.e.
5. Mailbox Management Mailbox - Chapter Start + Insert screen This feature allows you to separate the main document and insert other document after its target page. KEY POINT: After inserting a document, if the page that comes after it is not in succession to it (i.e.
5. Mailbox Management Mailbox - Insert Document Screen This feature allows you to insert a document after the target page of the main document. If the main document is programmed to be copied or printed on 2 sides, the 2 sided setting will be applied also to the document inserted. After inserting the document, it will be merged into the main document. KEY POINT: After inserting a document, if the page that comes after is not in succession to it (i.e.
5. Mailbox Management Merging/Batch Printing Copy & Print Documents This feature allows you to merge multiple documents stored in a box, and batch print them. NOTE: When print documents are edited in the box displays Copy & Print Jobs, they will be stored as Edited document ( ). After being stored as Edited document, they will no longer be displayed in the box displays Scan & Other Jobs. 1. Select multiple documents, and select Merge/Batch Print.
5. Mailbox Management For more information, refer to the following: • “Document Details” on page 5-21 • “Merge” on page 5-22 • “Merge and Print” on page 5-23 • “Print” on page 5-23 The following features allow you to cancel the settings of the source documents and reprogram the settings to the newly merged documents. The settings of the features, other than below, will remain as they are.
5. Mailbox Management Merge This feature allows you to merge selected documents. 1. Select Merge. 2. Select an item. ! Delete source documents Deletes source documents after they are being merged. ! Keep source documents Keeps source documents after they are being merged. ! Cancel Cancels merging of documents.
5. Mailbox Management Merge and Print This feature allows you to merge selected documents, and batch print them. 1. Select Merge and Print. 2. Select an item. ! Delete source documents Deletes source documents after they are being merged. ! Keep source documents Keeps source documents after they are being merged. ! Cancel Cancels merging of documents. Print This feature allows you to batch print merged documents. Simply select Print.
5. Mailbox Management Separators This feature allows you to insert separators between merged documents, or merge multiple documents without any chapter divisions. 1. Select Separators. 2. Select an item. 3. Select a paper tray for separators if Blank Separators or Printed Separators are selected. 4. If Blank Separator is selected, enter the number of separators to be inserted using [!] and ["] or the numeric keypad. ! No Separators No separators are inserted.
5. Mailbox Management Stapling/Hole Punching/Z Fold This feature allows you to program stapling/hole punching/Z fold settings before merging documents. 1. Select Stapling/Hole Punching/Z Fold. 2. Select an item. ! Staple Position Stapling position can be set. ! Punch Position Hole punching position can be set. If More... is selected, the Finishing - Hole Punching screen is displayed. For more information, refer to “Finishing - Hole Punching Screen” on page 5-26.
5. Mailbox Management Finishing - Hole Punching Screen This feature allows you to program hole punching positions that are not displayed on the Stapling/Hole Punching /Z Fold screen. ! None No holes are punched. ! 2 Hole Punching 2-hole-punching position can be selected. ! 4 Hole Punching 4-hole-punching position can be selected.
5. Mailbox Management Covers This feature allows you to add covers to merged document. 1. Select Covers. 2. Select an item. ! Front Cover Front cover can be attached to merged document. • Off: No front cover is attached. • On: Front cover is attached. ! Back Cover Back cover can be attached to merged document. • Off: No back cover is attached. • On: Back cover is attached. ! Front Cover Quantity Displays the Front Cover Quantity screen.
5. Mailbox Management Front Cover Quantity You can set the number of front covers to be inserted within the range from 1 to 99. Even when multiple number of sets are printed, the number of front covers programmed here will be printed per set. Set the number of front covers using [!] and ["] or the numeric keypad.
5. Mailbox Management Annotation This feature allows you to print stamps, dates, and page numbers on documents. You can select stamp type, date, page number from the formats provided. NOTE: If you are adding stamp, date, and page number all at once, make sure each of their position does not overlap with each another. Select Annotation. ! Stamp Displays the Stamp screen. For more information, refer to “Stamp Screen” on page 5-30. ! Date Displays the Date screen.
5. Mailbox Management Stamp Screen This feature allows you to print stamps, such as "Confidential,” "Copy Prohibited,” "Urgent," "Important," Circulate," "Side 2 Recycled," "Draft," and "Void" on documents. 1. Select Stamp. 2. Select Off or On. ! Off No stamp is added. ! On A stamp is added. ! Style The character type of stamp can be selected from 8 choices. ! Print On... Displays the Stamp - Print On screen.
5. Mailbox Management Stamp - Position Screen This feature allows you to set the positions that stamps will be printed. ! Side 1 Positions where dates will be printed can be selected. ! Side 2 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e • Same as Side 1: Prints stamp on the same positions as side 1. • Opposite to Side 1: Prints stamp on the opposite positions as side 1.
5. Mailbox Management Date Screen This feature allows you to print dates on documents. The dates that will be printed will be the date that the documents are printed. For information about the date display format, refer to the System Administration Guide, Chapter 9, “Watermark” on page 9-61. 1. Select Date. 2. Select Off or On. ! Off No date is printed. ! On Date is printed. ! Print On... Displays the Date - Print On screen.
5. Mailbox Management Date - Position Screen This feature allows you to set the positions to which the dates will be printed. ! Side 1 You can select positions to which the dates will be printed. Choose from six different options. ! Side 2 Same as Side 1. Prints dates on the same positions as side 1. ! Opposite to Side 1 Prints dates on the opposite positions as side 1.
5. Mailbox Management Page Number Screen This feature allows you to print page numbers to documents. 1. Select Page Number. 2. Select Off or On. ! Off No page numbers are added. ! On Page numbers are added. ! Style The style of page numbers can be selected from 6 choices. 5-34 • 1,2,...: Only page numbers are added. • 1-,-2-,...: Hyphens are added to the left and right of page numbers. (Example: -1-) • Page1, Page2,...: The word "Page" is added in front of page numbers.
5. Mailbox Management ! Total Pages (N) Displays the Page Number - Total Pages (N) screen. For more information, refer to “Page Number - Total Pages (N) Screen” on page 5-35. ! Print On... Displays the Page Number - Print On screen. For more information, refer to “Page Number - Print On Screen” on page 536. ! Position Displays the Page Number - Position screen. For more information, refer to “Date - Position Screen” on page 5-33. ! Size Displays the Page Number - Size screen.
5. Mailbox Management Page Number - Print On Screen This feature allows you to specify pages to which page numbers will be printed. 1. Select Print On... 2. Use [!] and ["] or select Enter Number using Keypad to enter the start page of a document. ! All Pages Page numbers are added to all pages. ! Enter Start Page Number The start page can be specified within the range from 1 to 9999. The end page will be the last page of the document.
5. Mailbox Management Watermark This feature allows you to lightly print sequential control numbers on the background of documents. For example, if you set "1" for the start number, "1" is printed on all page of the first set of copies, and "2" is printed on all pages of the second set. These numbers can be used for documents, such as confidential documents that will be distributed at meetings, to control number of copies made and to prevent copies from being duplicated.
5. Mailbox Management ! Date and Time Whether or not to print date and time can be set. If you want to print date and time, add a check mark. For information about the date display format, refer to the System Administration Guide, Chapter 9, “Watermark” on page 9-61. ! Serial Number Whether or not to print the serial number of the machine can be set. If you want to print the serial number, add a check mark. ! Text Effect Displays the Set Numbering - Text Effect screen.
5. Mailbox Management Watermark - Text Effect Screen This feature allows you to program text effects. NOTE: Embosses and Outlines may not be displayed on some machines. An optional package is necessary. For more information, contact our Customer Support Center. Select an item. ! Off A specified text will be printed as it is. ! Embossed The text on the background is printed as if it is embossed.
5. Mailbox Management Document Name This feature allows you set document names after documents are merged. 5-40 1. Select Document Name. 2. Enter a document name using the keyboard displayed.
5. Mailbox Management Printing Copy & Print Job Documents This feature allows you to change the document settings before printing them. NOTE: Print speed may fall for image processing according to the item to be set. 1. From the All Services window, select Check Mailbox and then Copy & Print Jobs. 2. Select the mailbox you want to open. Select a document to be printed and select Change Settings/Print. NOTE: Documents are printed in the order selected. 3.
5. Mailbox Management For information about initializing data, refer to sections listed below: 5-42 • Document Details - page 5-43 • Sample Print - page 5-43 • Save - page 5-44 • Save and Print - page 5-44 • Print - page 5-44 The following settings cancel or change the selected document settings. Settings not listed are continued as originally set.
5. Mailbox Management Document Details This feature allows you to confirm the selected documents. You can resave or print them on the screen displayed. 1. Select Document Details. 2. Make a selection from those presented. NOTE: When selecting multiple documents, they are displayed in list form. ! Sample Print Refer to “Sample Print” on page 5-43. ! Save Refer to “Save” on page 5-44. ! Save and Print Refer to “Save and Print” on page 5-44. ! Print Refer to “Print” on page 5-44.
5. Mailbox Management Save When document settings is changed, the settings is refreshed. NOTE: If the number of documents stored in the local disk reaches the maximum, you cannot save the document again. Select Save. Save and Print Resave and print the selected documents. NOTE: If the number of documents stored in the local disk reaches the maximum, you cannot save the document again. Select Save and Print. Print You can print the selected documents. Select Print.
5. Mailbox Management Paper Supply This feature allows you to select a paper tray loaded with the required paper size for copying. 1. From the All Services window, select Check Mailbox and then Copy & Print Jobs. 2. Select the mailbox you want to open and then select Change Settings/Print. Select Paper Supply. 3. Select any item. 4. Select Save to keep your choice. ! Document Specified Holds settings at the time of document preservation.
5. Mailbox Management Finishing This feature allows you how to output document copies. When stapling is specified, each set of copies can be stapled and then output. 1. From the All Services window, select Check Mailbox and then Copy & Print Jobs. 2. Select the mailbox you want to open and then select Change Settings/Print. Select Finishing. 3. Select any item. 4. Select Save to keep your choice. ! Document Specified Holds settings at the time of document preservation.
5. Mailbox Management ! Punch Position You can set the position for punching. To use the settings that were saved with the document, select Document Specified. If you select More..., the Finishing - Punching screen appears. ! Z-Fold You can output Z-folded copies. To use the settings that were saved with the document, select Document Specified. Available paper sizes for Z-folding are B4, A3, 11 X 17" and 8K. NOTE: An optional package is necessary for this selection.
5. Mailbox Management Finishing - Hole Punching Screen You can select a punching position which is not displayed on the Finishing - Hole Punching screen. NOTE: Three positions for punching can be configured according to an optional feature. In this case, 2 and 4 positions for punching cannot be selected. Contact your Customer Support Center for more information. ! Document Specified Uses the same settings as when the document was saved. ! Off No punch.
5. Mailbox Management Covers This feature allows you to add papers as covers when copying. NOTE: Covers may not be attached correctly depending on the (text) paper type. 1. From the All Services window, select Check Mailbox and then Copy & Print Jobs. 2. Select the mailbox you want to open and then select Change Settings/Print. Select Covers. 3. Select any item. 4. Select Save to keep your choice. ! Document Specified Uses the same settings as when the document was saved.
5. Mailbox Management ! Back Cover You can choose to have the last page of the document as a back cover. • No Cover A cover is not attached. • Yes A cover is attached. ! Front Cover Quantity Displays the Front Cover Quantity screen. ! Back Cover Quantity Displays the Back Cover Quantity screen. For more information, refer to “Front Cover Quantity” on page 551. ! Paper Tray Settings Displays the Covers - Paper Tray Settings screen. Select the paper tray from Front Cover Tray and Back Cover Tray.
5. Mailbox Management Front Cover Quantity You can specify the number of cover sheets used for the front cover in the range between 1 and 99 for insertion. Prints the front cover equally as the body text, even if multiple number of copies are made. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 1. Using and or the numeric keypad to specify the number of cover sheets that are loaded. 2. Select Save to keep your choice.
5. Mailbox Management Folding You can make copies to be folded in half or in thirds. NOTE: An optional package is necessary for this selection. For more information, contact the Customer Support Center. The output may not be correctly folded depending on the paper tray and orientation of the document. 1. From the All Services window, select Check Mailbox and then Copy & Print Jobs. 2. Select the mailbox you want to open and then select Change Settings/Print. Select Folding. 3. Select any item. 4.
5. Mailbox Management 2 Sided Printing This feature allows you to make 2 sided copies from 1 or 2 sided documents. NOTE: Copies may not be made correctly depending on the orientation of the document. 1. From the All Services window, select Check Mailbox and then Copy & Print Jobs. 2. Select the mailbox you want to open and then select Change Settings/Print. Select 2 Sided Printing. 3. Select Save to keep your choice. ! Document Specified Uses the same settings as when the document was saved.
5. Mailbox Management Adjust Image Shift This feature allows you to set a margin of white space on the top, bottom, left, or right of your copy. When making 2 sided copies, you can set the margin shift for side 1 and side 2 respectively. NOTE: Copies may not be made correctly depending on the orientation of the document. If you set the Adjust Image Shift to a saved document, the copied result may look different from the normal copied result. 1. Select Adjust Image Shift. 1. Select any item 2.
5. Mailbox Management Adjust Image Shift - Side 1/Side 2 Screen You can specify the image shift value for Side 1 or Side 2. Side 1 is shown in this example. 1. Select Side 1. 2. Select which type of shift is to be done from those presented. 3. Use 4. Select Save to keep your choices. , , and to specify the image shift value.
5. Mailbox Management ! Off Booklet Creation is not applied to copies. ! Only Folding/Stapling Copies can be made the same manner as the way the document is scanned. Select this when you do not need a document to be copied in page order. ! Cover Enables you to select whether to attach a cover to a booklet or not. ! Folding/Stapling Displays the Booklet Creation - Folding/Stapling screen. ! Paper Tray Settings Displays the Booklet Creation - Paper Tray Settings screen.
5. Mailbox Management Booklet Creation - Covers Quantity screen You can specify the number of cover sheets used for the front cover in the range between 1 and 99 for insertion. Prints the front cover equally as the body text, even if multiple number of copies are made. 1. Using and or the numeric keypad to specify the number of cover sheets that are loaded.. 2. Select Save to keep your choices.
5. Mailbox Management ! Date Displays the Date screen. ! Page Number Displays the Page Number screen. Annotation - Stamp screen You can add "CONFIDENTIAL," "Copy Prohibited," "URGENT," "IMPORTANT," "Circulation," "Side 2 Recycled," "DRAFT," and "VOID" stamps to copies. 1. Select Stamp. 2. Select Off or On. 3. Select Save to keep your choices. ! Off No stamp is added. ! On A stamp is added. ! Style You can select from eight character types for the stamp.
5. Mailbox Management Stamp - Position screen You can set a position to print a stamp. ! Side 1 You can select from nine positions for printing the stamp. ! Side 2 • Same as Side 1 Add the stamp to the same location as Side 1. • Opposite to Side 1 Add the stamp to the opposite location as Side 1. Annotation - Date screen You can make copies with a date added. The printed date is the date and time that the copy was made.
5. Mailbox Management ! Off No date is added. ! On A date is added. ! Print On Displays the Date - Print On screen. You can select the page(s) to print the date from First Page Only and All Pages. ! Position Displays the Date - Position screen. ! Size Displays the Date - Size screen. You can select from three sizes for the date. Date - Position screen You can set a position to print a date. 1. Select any item. 2. Select Save to keep your choices.
5. Mailbox Management Annotation - Page Number screen You can add a page number to copies. 1. From the Change Settings/Print window, select Annotation and then Change Settings. Select Page Number. 2. Select Off or On. 3. Select Save to keep your choices. ! Off No page number is added. ! On A page number is added. ! Style You can select one of the 6 number styles for the page. • 1,2,... Only page number is added. • -1-,-2-,... A hyphen is added to the left and right of the page number.
5. Mailbox Management • -1/N-,-2/N-,... The total number of pages is added to the right side of the page number. Hyphens are added before and after the numbers. (Example: -1/50-, -2/50-) When selecting -1/N,2/N,..., the value specified in Annotation - Page Number - Total Page(N) screen is available. • Page1/N, Page2/N,... "Page" is added in front of the page number and the total number of pages is added to the right side of the page number.
5. Mailbox Management Page Number - Total Page (N) screen You can set total page number. 1. Select From Document or Enter Number. 2. If you selected Enter Number, use keypad to specify number of sheets. and or the numeric ! From Documents The number of pages of the document is automatically counted as the total number of pages. ! Enter Number You can specify the total number of pages within the range from 1 to 9999.
5. Mailbox Management Page Number - Print On screen You can specify the page(s) to add a page number. 1. Select Print On. 2. Use and or numeric keypad to specify the start number. ! All Pages A page number is added to all pages. ! Enter Start Page Number You can specify the start page for adding page numbers within the range from 1 to 9999. The end page turns into the last page. ! Enter End Page Number You can specify the end page for adding page numbers within the range from 1 to 9999.
5. Mailbox Management Watermark You can lightly print a sequential control number on the background of each copy set. For example, if you set "1" for the start number, "1" is printed on all page of the first copy set and "2" is printed on all pages of the second set. To prevent, for instance, the duplication of confidential documents for distribution at conferences, you can use sequential numbering to associate distribution documents to people.
5. Mailbox Management ! Text Displays the Watermark - Text screen. ! User Account Number The user account number is printed. Check when printing the user account number. NOTE: Displays when using Auditron Administration. ! Date and Time You can print the date and time that printing started. Select the checkbox when printing the date and time. For how to display the date, refer to "Date Format" in the System Administration Guide. ! Serial Number The serial number of the machine is printed.
5. Mailbox Management Watermark - Text screen You can select from three character types for the watermark: Copy Prohibited, Copy, and Duplicate. Select any item. Watermark - Text Effect screen You can set the text effect. Select any item. ! Off Print the specified text as it is. ! Embossed The text on the background is printed so as it looks like it is embossed. The characters of the text are printed in the pattern set for Watermark - Background Pattern of System Settings.
5. Mailbox Management For information about the background pattern used for the watermark and other setting items, refer to "Watermark" in the System Administration Guide or contact your System Administrator for help. Output Orientation You can select whether prints should be output facing up or down. 1. Select Output Orientation. 2. Select any item. 3. Select Save to keep your choice. ! Document Specified Uses the same settings as when the document was saved.
5. Mailbox Management Selecting a Scan & Other Jobs Mailbox Access to the selected mailboxes may be restricted, depending on user authorization settings. For information about mailboxes protected by User Authorization settings, refer to "Types of Mailbox" in the System Administration Guide or ask your System Administrator for help. 1. From the All Services window, select Check Mailbox and then Scan & Other Jobs. Select the mailbox you want to open.
5. Mailbox Management Checking/Selecting Scan & Other Jobs Documents You can check or select Scan & Other Jobs documents. Scanned documents are displayed on the Document List. NOTE: Documents stored in Copy & Print Jobs cannot be displayed on this screen. When selecting printed documents, Job Flow Settings cannot be selected. 1. From the All Services window, select Check Mailbox and then Scan & Other Jobs. Select the mailbox you want to open and then select a document.
5. Mailbox Management Deleting Documents in the Scan & Other Jobs Mailbox 1. From the All Services window, select Check Mailbox and then Scan & Other Jobs. Select the mailbox you want to open. 2. Select a document to be deleted and select Delete. 3. Select Yes. ! Yes This deletes the document. KEY POINT: Once the document is deleted, it cannot be recovered. ! No This cancels deleting the document.
5. Mailbox Management Checking Scan & Other Jobs Documents This feature allows you to check a document or change a document name in a mailbox. For information about initializing data, refer to “Change Document Name” on page 5-9. 5-72 1. From the All Services window, select Check Mailbox and then Scan & Other Jobs. Select the mailbox you want to open. 2. Select a document and the select Document Details. 3. Select Change Document Name if required.
5. Mailbox Management Changing Document Name You can rename documents. NOTE: When selecting multiple documents, you cannot rename documents. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 1. Select Change Document Name. 2. Enter document name using the keyboard shown. 3. Select Save and then Close to keep the changed name.
5. Mailbox Management Configuring/Starting a Job Flow Operations supported in Job Flow Configure/Start and their references are described below. Creating a Job Flow Job Flow is a feature for executing a series of registered actions. A Job Flow operates on documents stored in a mailbox and are started in the following ways: 1. Manually or automatically start a Job Flow when a document is stored to a mailbox, or 2. Select a Job Flow to act on documents already stored in a mailbox.
5. Mailbox Management 1. Press the All Services button. All Services button X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 2. From the All Services screen select Check Mailbox. 3. Select Scan & Other Jobs. Select a mailbox and select Document List.
5. Mailbox Management 4. Select Job Flow Settings. NOTE: To operate a Job Flow on a document, select the target document before pressing this button. Select to display the previous screen and select display the next screen. Select to display the first screen and select the last screen. to to display You can sort documents in ascending or descending order by pressing either Document Name or Stored Date. 5. Perform a Job Flow.
5. Mailbox Management ! Cut Link Cancels the link between a mailbox and the Job Flows it uses. ! Create/Change Link The Link Job Flow Sheet to Mailbox screen is displayed. ! Select Job Flow Sheet Pressing this button while documents are selected opens the Select Job Flow Sheet screen. Link Job Flow Sheet to Mailbox Screen You can cancel the link between a mailbox and its job flows. NOTE: Creating and canceling links as auto start settings can also be performed when creating a mailbox. 1.
5. Mailbox Management ! Job Flow Sheet Owner You can filter the displayed Job Flows. Screen display may vary, depending on authorization feature settings. Displayed Job Flows may vary depending on authorization features. See "Job Flow Sheet Types" in the System Administration Guide for more information. ! Create Create New Job Flow Sheet screen is displayed. For more information, refer to "Create New Job Flow Sheet" in the System Administration Guide. ! Edit/Delete The Edit/Delete screen is displayed.
5. Mailbox Management ! Job Flow Sheet Owner You can filter the displayed Job Flows. Screen display may vary, depending on authorization feature settings. Displayed Job Flows may vary depending on authorization features. See "Job Flow Sheet Types" in the System Administration Guide or ask your System Administrator for more information. ! Create Create New Job Flow Sheet screen is displayed.
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6. Job Flow Job Flow is a feature for executing a series of registered actions. This section describes scan operations using a Job Flow created on a network computer and registered with the machine. The Job Flow Sheets screen is also explained.
6. Job Flow Job Flow Procedure Job Flow procedure steps and their references are detailed below. Step 1 Opening the Job Flow Sheets Screen Follow the procedure below to open the Job Flow screen. NOTE: Features displayed may vary from device model to model. 1. Press the All Services button. All Services button 2. 6-2 Select Job Flow Sheets.
6 . J o b F lo w Step 2 Selecting a Job Flow 1. Select a Job Flow from the list presented. For more information about the Job Flow Sheets screen, refer to “Job Flow List” on page 6-4. Step 3 Confirming/Changing a Job Flow 1. To confirm Job Flow contents, select Show Details. To change the contents, select Edit. For more information about configuring and changing Job Flow, refer to “Confirming/Changing Job Flow” on page 6-5. Step 4 Starting a Job Flow 1. Load the original document(s). 2.
6. Job Flow Job Flow List Job Flow is a feature for executing a series of registered actions. NOTE: To enable communication with network computers, the SOAP port on this device must be opened. Change/Duplicate actions are not permitted for Job Flows created on a network computer. However, fields that allow changes can be temporarily changed and used. Job Flow Sheet Filtering You can filter the displayed Job Flows. Screen display may vary, depending on user authorization feature settings.
6 . J o b F lo w Confirming/Changing Job Flow You can confirm a Job Flow and temporarily change its parameters. However, only fields that have been give change permission when the Job Flow was created can be edited. 1. Select a Job Flow. NOTE: Updated information is displayed by selecting Refresh. Select to display the previous screen and select display the next screen. Select to display the first screen and select the last screen.
6. Job Flow 4. Select the items to change and select Change Settings. NOTE: A triangle icon appears to the left of groups that have mandatory fields. Data included in the Job Flow is displayed in the Items and Current Settings. 6-6 5. Contents of the Change screen change to match the data you wish to change. You make changes on this screen. 6. Close any open screens to keep your changes.
7. Stored Programming This chapter describes the Stored Programming features provided by the machine.
7 . St o r e d P r o g r a m m in g Stored Programming Overview Frequently used features can be registered as Stored Programming and called up by a single button operation. Additionally, you can also register a screen to open from a shortcut button. Stored programming not only remembers feature settings, but also can record a series of operations. This enables you to record the hierarchy of displayed screens for each step.
7 . St o r e d P r o g r a m m i n g 3. Select Stored Programming. Registering a Stored Program A stored program can record up to 100 features. In addition, up to 58 actions can be registered with a stored program. One-touch buttons M01 to M20 are provided for Stored Programs 1 to 20. The procedure below describes the steps to register actions with a Stored Program.
7 . St o r e d P r o g r a m m in g 1. From the All Services screen, select Setup Menu and then Stored Program. Select Store. 2. Select a number to register. NOTE: Once a job is stored to a button, it cannot be edited. It must be re-registered if changes need to be made. Select to display the previous screen and select to display the next screen. 3. Set the features you wish to register. NOTE: A tone is generated while registering to job memory. 4.
7 . St o r e d P r o g r a m m i n g Registering Stored Program (Build Job) Stored program for Build Job can record up to 40 features. In addition, up to 100 actions can be registered with a stored program. The procedure for registering actions with a Stored Program is detailed below.
7 . St o r e d P r o g r a m m in g Deleting Stored Programs This is the procedure for deleting a registered Stored Program. 1. From the All Services screen, select Setup Menu and then Stored Program. Select Delete. 2. Select the number to delete. NOTE: Select to display the previous screen and select display the next screen. 3. Select Yes. 4. The steps are deleted. Select Close. to ! Yes Deletes the Stored Program. NOTE: Deleted Stored Programs cannot be restored.
7 . St o r e d P r o g r a m m i n g Naming/Renaming a Stored Program This is the procedure for naming or renaming a Stored Program. Up to 18 characters are allowed in a Stored Program name. 1. From the All Services screen, select Setup Menu and then Stored Program. Select Enter/Change Name. 2. Select the number of the stored program to add or change the name. NOTE: Select to display the previous screen and select display the next screen. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 3.
7 . St o r e d P r o g r a m m in g Calling a Stored Program This describes the procedure for calling a Stored Program. When calling a specified Stored Program, the last screen shown during Stored Program registration appears. 1. Press the All Services button. All Services button 2. From the All Services screen, select Stored Programming. 3. Select the number of the Stored Program containing the features you want to call. NOTE: You can only select registered numbers.
7 . St o r e d P r o g r a m m i n g 4. After a Stored Program is called, select other features if necessary. Start button 5. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e Press the Start button if necessary. The job will complete as programmed. If there is an error in the program, it will not complete. Stored Programs with errors must be reprogrammed since they cannot be edited if there is an error.
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8. Paper and Other Media This chapter describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays. The following topics are covered in this chapter: • Paper Type • Loading Paper • Changing the Size of Paper in Trays • Changing Paper Settings Paper Types This section describes the kinds of paper available for this device.
8 . P a p e r a n d O t h e r M e d ia Paper Tray Capacity (sheet) Tray1 1,100 Tray 2 1,600 Paper Size 8½" x 11/ A4 Tray 3 550 Tray 4 Variable from: 5.5” x 7.2” (140 mm x 182 mm) to 13.0” x 19.
8 . P a p e r a n d O th e r M e d i a KEY POINT: Printing with paper that is a different type or size from the paper selected by the printer driver, or printing from an unsupported paper tray can result in paper jams. To ensure correct printing, select the correct paper size, paper type, and paper tray. NOTE: GSM is a measure of the substance of paper expressed in grams per square meter. Ream weight is the weight of a 788 × 1,091 mm ream consisting of 1,000 sheets.
8 . P a p e r a n d O t h e r M e d ia Loading Paper Following describes how to load paper in Trays 1 to 4, Tray 5 (Bypass), Trays 6 to 7 and Interposer. ! About types of paper loaded in trays The machine automatically detects the size and orientation of loaded paper in trays. The paper type, however, must be set. Normally, plain paper is set to each of the trays. Change the paper type settings if you load other paper types. Paper can also be named and set as user-defined paper.
8 . P a p e r a n d O th e r M e d i a Loading Paper in Trays 1 to 2 Following describes the procedure for loading paper in trays 1 to 2. When the machine runs out of paper during copying or printing, a message is displayed on the Control Panel display. Add paper according to the displayed instructions. Copying or printing is automatically resumed when paper is added. 1. Pull out the tray towards you until it stops. WARNING:When pulling out the paper tray, do it slowly.
8 . P a p e r a n d O t h e r M e d ia Loading Paper in Trays 3 to 4 Following describes the procedure for loading paper in trays 3 to 4. For information about changing the paper size and orientation, refer to “Changing the Size of Paper in Trays” on page 8-14. 1. Pull out the tray towards you until it stops. WARNING:When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees. 2.
8 . P a p e r a n d O th e r M e d i a Loading Paper in Tray 5 (Bypass) When printing or copying with paper that does not match the sizes or types in trays 1 to 4 and the optional trays 6 to 7, use Tray 5 (Bypass). Following describes how to load paper into tray 5 (Bypass). To make detailed instructions during printings, specify the instructions using the Tray/Output tab in the print driver. When doing this, also specify the type of paper to load.
8 . P a p e r a n d O t h e r M e d ia 3. Load paper with the side to be copied or printed on facing up, and insert the paper lightly along the paper guide on the front side of the machine until it comes to a stop. KEY POINT: Do not load mixed size paper into the tray. Do not load paper exceeding the maximum fill line. Doing so might cause paper jams or machine trouble. 8-8 4. When loading a non-standard paper size from Tray 5 (Bypass), move the paper guides to accommodate the paper. 5.
8 . P a p e r a n d O th e r M e d i a Loading Paper in Trays 6 to 7 Following describes the procedure for loading paper in the optional trays 6 to 7. 1. Pull out the tray towards you until it stops. WARNING:When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees. 2. Load and align the edge of the paper against the right edge of the tray with the side to be copied or printed on facing up.
8 . P a p e r a n d O t h e r M e d ia Loading paper in Tray 8 (Post-process inserter) Following describes the procedure for loading paper in the Interposer. The Interposer is meant for loading paper (blank, copied paper, and so forth) to be used as separators and covers. Media loaded here will not be used to make copies. NOTE: When adding paper to the Interposer, remove any paper remaining in the tray, add it to the stack of paper to be added, then load all of the paper into the Interposer at once.
8 . P a p e r a n d O th e r M e d i a Loading tab paper Following describes the procedure for loading a tab paper in Trays 3 to 4, Tray 5 (Bypass) and the Interposer. Loading tab paper in trays 3 to 4 1. Pull out the tray towards you until it stops. WARNING:When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees. 2.
8 . P a p e r a n d O t h e r M e d ia Loading tab paper in Tray 5 (Bypass) 1. Open Tray 5 (Bypass). NOTE: If necessary, extend the extension flap. The extension flap can be extended in two stages. When pulling out the extension flap, do it gently. 8-12 2. Hold the center of the paper guides and slide them to the desired paper size. 3. Place the paper with the side to be copied or printed facing up and the bottom side to be fed first. Insert the paper slowly to the end along the paper guide.
8 . P a p e r a n d O th e r M e d i a Loading tab paper in Tray 8 (Post-process inserter) 1. Hold the center of the paper guides and slide them to the desired paper size. 2. If the paper in already printed on, load the paper with the printed side facing up and with the tab side to be fed first.
8 . P a p e r a n d O t h e r M e d ia Changing the Size of Paper in Trays This section describes how to change the paper size loading in the paper trays. NOTE: If you need to change the paper size for trays 1 and 2, contact the Customer Support Center. The quality of the paper loaded in a tray is a configurable item. Normally, plain paper is set. When changing the setting to a different paper quality, change the paper quality settings to match the type of paper to be loaded to maintain high print quality.
8 . P a p e r a n d O th e r M e d i a 3. While pressing the paper guide lever (2 paper guides), adjust the paper guide to match the size of your paper. 4. Check that the paper guides fit correctly in the slots and release the paper guide lever. 5. Load and align the edge of the paper against the left side of the tray. NOTE: Make sure that the paper guides are adjusted to the paper being used. 6. Gently push the tray in until it comes to a stop.
8 . P a p e r a n d O t h e r M e d ia Changing the Size of Paper in Trays 6 to 7 Following section describes how to change the paper size on trays 6 to 7. NOTE: When changing the paper size to non-standard size loaded in trays 6 and 7, contact your Customer Support Center. If doing so, it never returns to the original setting. 1. Pull out the tray towards you until it stops. WARNING:When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.
8 . P a p e r a n d O th e r M e d i a 5. Load and align the edge of the paper against the right edge of the tray with the side to be copied or printed on facing up. KEY POINT: Do not load paper exceeding the maximum fill line. Doing so might cause paper jams or machine trouble. 6. Push the tray in gently until it comes to a stop. NOTE: Affix the paper size label to the front of the paper tray. Changing Paper Settings If paper tray types have been changed, the settings must be modified.
8 . P a p e r a n d O t h e r M e d ia 1. Press the Log In/Out button. Log In/Out button 8-18 2. Enter the User ID with the numeric keypad, and select Confirm. 3. Select System Settings.
8 . P a p e r a n d O th e r M e d i a X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 4. Select System Settings. 5. Select Common Settings. 6. Select Paper Tray Settings.
8 . P a p e r a n d O t h e r M e d ia 8-20 7. Select Paper Tray Attributes. 8. Select the paper tray whose paper type setting is to be changed at Items, and select Change Settings. 9. Select Paper Type.
8 . P a p e r a n d O th e r M e d i a 10.Select the paper type to change, and select Save. 11.Make sure that the Current Settings at the Items you changed is the newly entered value, and select Close. 12.Select Close repeatedly until the Basic Copying screen is displayed. 13.Select Exit to exit the System Administration mode.
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9. Job Status This chapter describes the job status features.
9 . J o b Sta t u s Job Status Overview The Job Status feature lets you check executing, pending, and completed jobs. You can also cancel printing or print pending print jobs. Press the Job Status button. Job Status button In the Job Status screen, the following tabs are present: ! Current and Pending Jobs You can check lists of executing and pending jobs, and display more details about the jobs. You can also cancel an executing or pending job.
9 . J o b Sta t u s Checking Current/Pending Jobs This section describes how to check current or pending jobs. In the status screen, you can cancel jobs, or execute jobs in the order you set. 1. Press the Job Status button. 2. Select the Current and Pending Jobs tab 3. Check the executing/pending job. NOTE: Select to display the previous screen and select display the next screen. to ! Display Time The estimated job completion time is displayed.
9 . J o b Sta t u s Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has completed successfully. Also, by selecting a job, you can display more details. 1. Press the Job Status button. 2. Select the Completed Jobs tab. NOTE: Select to display the previous screen and select display the next screen. 9-4 3. To check the details of a job, select the job. 4. After checking the job, select Close.
9 . J o b Sta t u s When jobs are not completed correctly If a job flow is not completed correctly, print the Job History Report to view the error. For information about the error code, refer to “Error Code” on page 12-30. Printing and Deleting Stored Documents This section describes how to print or delete documents stored by the secure print or sample print feature, or documents stored by authentication print receiving control. NOTE: An optional package is necessary for this selection.
9 . J o b Sta t u s Secure Print This section describes how to print and delete documents stored by the secure print feature. For information about secure print operations, refer to the print driver help information. 1. From the Stored Documents tab, select Secure Print. 2. Select the user that you want to check, and select Document List. NOTE: Select Refresh to display any available updated information. Select to display the previous screen and select display the next screen.
9 . J o b Sta t u s 4. Select the document you want to print or delete. NOTE: Choose Select All to select all documents. Press this button once more to deselect all documents. 5. Select Print or Delete. When You Select Delete This deletes the secure print document. 1. Select Delete. 2. Make a selection. ! Yes This deletes the document. KEY POINT: Once the document is deleted, it cannot be recovered. ! No This cancels deleting the document.
9 . J o b Sta t u s When You Select Print This prints the secure print document. 1. Enter the number of copies using the numeric keypad, if needed. 2. Select what to do with the document after printing. ! Print and Delete This starts printing the document. After printing, the document is deleted. ! Print and Save This starts printing the document. After printing, the document is not deleted. ! Cancel This cancels printing the document.
9 . J o b Sta t u s Sample Print This section describes how to print and delete documents stored by the sample print feature. When printing multiple copies from a client, specifying a sample print means that the job terminates after printing just one copy. After checking the print results, to print the remaining copies, indicate the printing of the sample print from the screen of the machine. This section describes how to print and delete documents stored by the sample print feature.
9 . J o b Sta t u s NOTE: Choose Select All to select all documents. Press this button once more to deselect all documents. When You Select Delete This deletes the sample print document. 1. Select Delete. 2. Make a selection. ! Yes This deletes the document. KEY POINT: Once the document is deleted, it cannot be recovered. ! No This cancels deleting the document.
9 . J o b Sta t u s When You Select Print The sample print document is printed. After printing the remaining copies, the stored sample print document is deleted. 1. Enter the number of copies using the numeric keypad, if needed 2. Select Print. 3. Select Yes. ! Yes This starts printing the document. After printing, the document is deleted. ! No This cancels printing the document.
9 . J o b Sta t u s Delayed Print This section describes how to print and delete documents stored by the delayed print feature. For information about delayed print operations, refer to the print driver help information. 1. Select Delayed Print. 2. Select the document you want to print or delete. NOTE: Select Refresh to display the updated information. Select to display the previous screen and select display the next screen.
9 . J o b Sta t u s When You Select Delete This deletes the document saved by the delayed print feature. 1. Select Delete. 2. Select Yes. ! Yes This deletes the document. KEY POINT: Once the document is deleted, it cannot be recovered. ! No This cancels deleting the document.
9 . J o b Sta t u s When You Select Print This prints the document saved by the delayed print feature. After printing, the document is deleted. If printed manually, the document is not printed again at the scheduled time. 1. Select Print. 2. Select Yes. ! Yes This starts printing the document. After printing, the document is deleted. ! No This cancels printing the document.
9 . J o b Sta t u s Charge Print When authorization features are in use, print jobs which have failed to authenticate (incorrect authentication details such as UserID or password on the print drivers) are processed according to the settings in Charge Print Settings. This section describes how to print or delete documents stored by charge print receiving control.
9 . J o b Sta t u s 4. Enter the password, and select Confirm. NOTE: If no password is set, the Password screen does not appear. 9-16 5. Select the document you want to print or delete. 6. Select Delete or Print.
9 . J o b Sta t u s When You Select Delete This deletes the document stored by authentication print. 1. Select Delete. 2. Make a selection. ! Yes This deletes the document. KEY POINT: Once the document is deleted, it cannot be recovered. ! No This cancels deleting the document.
9 . J o b Sta t u s When You Select Print This prints the document saved by charge print. 1. Enter the number of copies using the numeric keypad, if needed. 2. Select Print. 3. Select what to do with the document after printing. ! Print and Delete This starts printing the document. After printing, the document is deleted. ! Print and Save This starts printing the document. After printing, the document is not deleted. ! Cancel This cancels printing the document.
9 . J o b Sta t u s Printing Waiting Print Jobs You can print pending print jobs. NOTE: If there are no pending print jobs, then you cannot select Print Waiting Jobs. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 1. Press the Job Status button. 2. Select Print Waiting Jobs. 3. Locate the job to print.
9 .
10. Machine Status This chapter describes the features for checking the machine status. The following topics are discussed: • Overview of Machine Status • Machine Status • Billing Meter/Print Report • Consumables • Faults Overview of Machine Status You can check the machine status and number of printed pages on the screen. You can also print a report/list, as well as check the job history and settings/recorded values. 1. Press the Machine Status button.
1 0 . M a c h i n e Sta t u s ! Consumables You can check the status of consumables. For more information, refer to “Consumables” on page 10-27. ! Faults You can check the faults that have occurred in the machine. For more information, refer to “Faults” on page 10-28. Machine Status From the Machine Status screen, you can check the configuration of the machine, the paper tray status, and set the print mode. 1. Press the Machine Status button 2. Make a selection from the Machine Status window.
1 0 . M a c h i n e Sta t u s ! For enquiry on maintenance and operation This indicates how to make maintenance and operating inquiries. ! Serial Number You can check the machine serial number. ! Machine Configuration The Machine Configuration screen is displayed. ! Software Version The Software Version screen is displayed. Machine Configuration Screen You can check the configuration of the machine. From the Machine Status screen, select Machine Configuration.
1 0 . M a c h i n e Sta t u s Software Version Screen You can check the software version. From the Machine Status screen, select Software Version. NOTE: Select to display the previous screen and select display the next screen.
1 0 . M a c h i n e Sta t u s Paper Tray You can check the paper tray configuration. You can check the following items: X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e • Tray status • Amount of paper remaining • Paper size • Paper type 1. From the Machine Status screen, select Paper Tray. 2. When finished examining the configuration, select Close.
1 0 . M a c h i n e Sta t u s Overwriting the Hard Disk You can check whether the hard disk is being overwritten. When "Standby" appears, the overwriting operation has finished. NOTE: An optional package is necessary for this selection. For more information, contact the Customer Support Center. KEY POINT: Overwrite Hard Disk only appears when Overwrite Hard Disk is set in the System Settings. For more information, refer to "Overwrite Hard Disk"in the System Administration Guide. 10-6 1.
1 0 . M a c h i n e Sta t u s Print Mode You can set the printer mode. NOTE: The items that appear depend on the options that are installed. 1. From the Machine Status screen, select Print Mode. 2. Make a selection. 3. Select Close to keep your choice. ! Off-line The printer cannot accept data. Any data being sent is terminated, and not printed. ! On-line The printer can accept data. 4. Select the printer language for set the printer mode, ESC/P Emulation for example. 5.
1 0 . M a c h i n e Sta t u s Retrieve Programming You can recall and use a printer mode saved in memory. 1. Select Retrieve Programming. 2. Select the memory number to be used. 3. Select Close to use the stored programming. ! Factory Defaults You can use the factory default settings. ! Custom Settings The custom settings number appears.
1 0 . M a c h i n e Sta t u s Programming You can check or set the value set for a printer mode item number. 1. Select Programming. 2. Enter the Item Number for the feature to be set, using the numeric keypad. 3. Select Confirm. 4. Select Change Value. 5. Enter New Value, using the numeric keypad. 6. Select Save. 7. Select Close to leave this screen. ! Item Number Enter the item number for the feature you want to set.
1 0 . M a c h i n e Sta t u s Store/Delete Programming You can save the printer mode in memory for ESC/P and HP-GL/2 emulation. You can save up to 20 printer modes for ESC/P emulation and 5 modes for HP-GL/2 emulation. 1. Select Store/Delete Programming. 2. Select Store Current Selections or Delete. 3. Select the memory number you want to store or delete. ! Store Current Selections This stores the current selections. If you select a number in which information is already stored, this is overwritten.
1 0 . M a c h i n e Sta t u s Default Programming You can start the printer with a printer mode stored in memory. 1. Select Default Programming. 2. Select Factory Defaults or Custom Settings. 3. If you select Custom Settings, select the memory number to be used. ! Factory Defaults Use the factory default settings. ! Custom Settings The number stored in memory appears.
1 0 . M a c h i n e Sta t u s Password For PDF Emulation, if a password is set for a PDF file, set the same password to it in advance. Printing is performed only when the password for the file and the password entered here are the same. Password up to 32 characters long can be entered. 1. Select Password. 2. Input the password and press Save. Billing Meter/Print Report In the Billing Meter/Print Report screen, you can check the number of pages printed for each meter, or for each user.
1 0 . M a c h i n e Sta t u s Billing Meter You can confirm the total number of copies and printed pages by individual meters on the display on the Control Panel. 1. From the Billing Meter/Print Report tab, select Billing Meter. 2. Note the meter counts. 3. Select Close to leave this screen. ! Serial Number Displays the Serial Number of the machine. ! Total Impressions This shows the number of pages copied or printed. ! Total Copied Impressions This shows the total number of copied impressions.
1 0 . M a c h i n e Sta t u s User Account Billing Meter If the Login Setup/Auditron Administration feature is enabled, you can check the billing meter for the currently authenticated UserID. For information about the Login Setup/Auditron Administration feature, refer to "Login Setup/Auditron Mode" in the System Administration Guide or ask your System Administrator for help. 1. Press the Log In/Out button. 2. Enter a UserID with the numeric keypad, and select Confirm.
1 0 . M a c h i n e Sta t u s d) Continue to Step 3 below. 3. Select the Billing Meter/Print Report tab. 4. Select User Account Billing Meter. 5. Select the meter you want to check. 6. Select Close to leave this screen. ! Copy Meter This shows the number of pages copied. ! Scan Meter This shows the number of pages scanned. ! Print Meter This shows the number of pages printed.
1 0 . M a c h i n e Sta t u s Reset Job Counters You can reset the cumulative counts of scanned and printed pages for each job. This appears when the UserID for System Administration mode is set and you have entered from User Mode in System Administration mode. 1. Press the Log In/Out button. 2. Enter the UserID with the numeric keypad, and select Confirm. NOTE: You may have to contact your System Administrator for the correct UserID. 3. Select User Mode. 4. Press the Machine Status button. 5.
1 0 . M a c h i n e Sta t u s KEY POINT: After resetting, the counts cannot be retrieved. ! Print You can print the current values for the counters as a Job Counter Report. Print Report/List This section describes how to print a report/list. NOTE: The items shown depend on the features that are installed and if you are logged on as a User or System Administrator. When the Job in Memory indicator is lit, you can check the stored documents with Stored Documents List. 1. Select Print Report/List.
1 0 . M a c h i n e Sta t u s Job Status 1. From the Print Report/List screen, select Job Status. 2. Select the report/list to be output. 3. Press the Start button. ! Job History Report You can check the job results. The data for the last 50 jobs is printed. You can also automatically print a Job History Report when 50 jobs are exceeded. If automatic print is set, all job results are printed. For the settings, refer to "Reports" in the System Administration Guide.
1 0 . M a c h i n e Sta t u s Copy Mode Settings 1. From the Print Report/List screen, select Copy Mode Settings. 2. Select Settings List - Common Items. 3. Press the Start button. ! Settings List - Common Items You can check the hardware configuration of the machine, network information, and the print feature and copy feature setting status. NOTE: The same content is printed for the Settings List regardless of whether you print from Copy Mode Settings, Print Mode Settings or Scan Mode Settings.
1 0 . M a c h i n e Sta t u s Print Mode Settings 1. From the Print Report/List screen, select Print Mode Settings. 2. Select the report/list to be printed. 3. Press the Start button. NOTE: The items displayed depend on the options that are installed. ! Settings List - Common Items You can check the hardware configuration of the machine, network information, and the print feature and copy feature setting status.
1 0 . M a c h i n e Sta t u s ! HP-GL/2 Settings List This prints the settings in HP-GL, HP-GL/2, and HP-RTL emulation modes. ! HP-GL/2 Stored Programming List This prints the stored programming settings for HP-GL, HP-GL/2, and HP-RTL emulation modes. ! Fonts List This prints a list of the fonts that can be used in the machine. ! PostScript Fonts List This prints a list of PostScript fonts that can be used in the machine. Scan Mode Settings 1.
1 0 . M a c h i n e Sta t u s ! Job Template List This prints the settings for the server on which the job template is stored. ! Address Book You can check the contents of the address numbers and relay station settings. When you specify a range of address numbers, the three address book tables for the specified numbers and the table for the relay station settings are printed. Each page contains the information on 50 address book numbers.
1 0 . M a c h i n e Sta t u s Job Counter Report This prints the counter report for each feature. NOTE: Job Counter Report appears when entered from the User Mode of System Administration mode. 1. Select the Billing Meter/Print Report tab, select Job Counter Report. 2. Select Job Counter Report. 3. Press the Start button. Auditron Administration You can print a statistics report by user.
1 0 . M a c h i n e Sta t u s When all statistics features are set to Off Even if all statistics features are set to off, the Auditron Print Jobs report can still printed. Additional reports are available only if the Auditron feature is set to On. The following screen is displayed and Auditron reports can be printed for features which are set with On for the Auditron feature by users and by features.
1 0 . M a c h i n e Sta t u s 1. Select Auditron Administration. 2. Select the statistics report feature to be printed. 3. Select the range of user numbers to be printed. NOTE: If you select Select All, this selects all users. 4. Press the Start button. ! Auditron Report (Print) You can check how many pages have been printed on the machine and the total number of sheets of paper used for each client (job owner). The Printer Meter Report counts from the time when the data is initialized.
1 0 . M a c h i n e Sta t u s Text Effect Sample List This prints a number of different samples at different background contrasts. Based on the print samples, you can select the optimum background contrast. NOTE: Text Effect Sample List appears when entered from the User Mode of System Administration mode. 10-26 1. Select Text Effect Sample List. 2. Select Text Effect Sample List. 3. Press the Start button.
1 0 . M a c h i n e Sta t u s Consumables You can check the status of consumables in the Consumables screen. The status of consumables is shown as "Ready," "Replace Soon," or "Replace Now." For toner, the amount is shown, from 0 to 100%. The following describes the procedure for checking the status of consumables. For information about how to replace consumables, refer to “Replacing Consumables” on page 11-2. 1. Press the Machine Status button. 2. Select the Consumables tab.
1 0 . M a c h i n e Sta t u s Faults This section describes how to check the information given with respect to a fault in the machine. The Error History Report shows the last 50 occurring errors. The items displayed include the date and time, error code, and error category. This section describes how to print the error history. 10-28 1. Press the Machine Status button. 2. Select the Faults tab. 3. Select Error History Report. 4. Press the Start button.
11. Maintenance This chapter describes how to replace consumables, clean the machine, perform auto gradation adjustment, and print a report/ list.
11 . M a i n t e n a n c e Replacing Consumables The machine is provided with the following consumables and periodical replacement parts. We recommend using the following consumables because they have been made according to standards that match the specifications of the machine. KEY POINT: Use only consumables recommended by Xerox for the machine. The use of consumables not recommended by Xerox may impair quality and performance.
11 . M a i n t e n a n c e ! Confirming Status of Consumables The status of consumables can be confirmed on the Consumables screen. The status of consumables is indicated by "Ready," "Order New," "Replace Now," or other indications. An indication from 0 to 100% displays the remaining amount of toner. For information about confirming consumables, refer to “Consumables” on page 10-27. Replacing Toner Cartridges A message appears on the display when it is time to replace a toner cartridge.
11 . M a i n t e n a n c e If a partially used toner cartridge is used, the number of pages that you can copy or print after the "Please order a new xxx" message appears may differ considerably. 1. Open the left cover of the machine. 2. Turn the toner cartridge to the left until it aligns with the unlock sign. 3. Pull out the toner cartridge slowly and then lift to remove it. Never throw a toner cartridge into an open flame since the toner remaining in the cartridge can cause an explosion.
11 . M a i n t e n a n c e X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 4. Remove the new cartridge from the box and shake the toner cartridge to the left and right before removing it from the bag. 5. Hold the toner cartridge with the arrow ($) mark facing up. 6. Push the toner cartridge slowly to the end and turn it to the right until it aligns with the lock sign. 7. Close the left cover of the machine.
11 . M a i n t e n a n c e Replacing the Waste Toner Container A message appears on the display when the waste toner container is full. If you continue copying or printing without replacing the waste toner container, a message appears and the machine stops after copying or printing about 18,000 pages. Never throw a toner cartridge into an open flame since the toner remaining in the cartridge can cause an explosion. KEY POINT: When replacing the waste toner container, toner may spill and dirty the floor.
11 . M a i n t e n a n c e 2. Open the waste toner container cover and push the lever. 3. Grip the handle of the waste toner bottle and pull it out about half way. 4. Hold the center part on the top of the bottle (as shown in the illustration), and then use both hands to remove the bottle. 5. Hold the used waste toner container firmly with both hands and put it into the provided plastic bag.
11 . M a i n t e n a n c e KEY POINT: Return used waste toner containers to our Customer Support Center for disposal. Place the used bottle into the special bag and close it with the provided ring. If the bag is left open, toner may leak out during disposal. 6. Hold the center part on the top of the bottle and insert it as far as possible. NOTE: When inserting the waste toner container, do not grip the container handle. 7. Close the waste toner bottle cover. 8. Close the front cover.
11 . M a i n t e n a n c e X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 2. Hold the UR1 at the position shown in the illustration and lift it slightly. 3. Pull out the staple cartridge. 4. Push the positions indicated by arrows to remove the staple case from the cartridge. 5. Push a new staple case into the staple cartridge.
11 . M a i n t e n a n c e 11 - 1 0 6. Remove the seal attached to the new staple case, as shown in the illustration. 7. Hold the staple case as shown in the illustration. 8. Push the removed cartridge back to the original position. 9. Push it downward until click sound is heard.
11 . M a i n t e n a n c e 10.Close the right cover on the light finisher. NOTE: A message will be displayed and the machine will not operate if the right cover is even slightly open. Replacing the Staple Cartridge for Booklet When a Finisher (optional) is installed and it is time to replace the staple cartridge for booklets, a message appears on the display. KEY POINT: The use of staple cartridges not recommended by Xerox may impair quality and performance.
11 . M a i n t e n a n c e 3. Hold the tabs of the booklet staple cartridge and then lift to remove it. 4. Holding the tabs of a new booklet staple cartridge, return the cartridge to the original position and gently push it until it clicks. 5. Return the unit to its original position. 6. Close the right cover of the light finisher. NOTE: A message will be displayed and the machine will not operate if the right cover is even slightly open.
11 . M a i n t e n a n c e Emptying Punch Scrap Container When it is time to empty the punch scrap container a message will be displayed. Discard the scraps according to the message. Ensure that all scraps are discarded. KEY POINT: Remove the container while the power is on. If you switch off the power when emptying the scrap container, the machine will not be able to detect that the scraps have been disposed. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 1.
11 . M a i n t e n a n c e 4. Insert the empty punch scrap container as far as possible. 5. Close the right cover of the light finisher. NOTE: A message will be displayed and the machine will not operate if the right cover is even slightly open. Cleaning the Machine The following section describes how to clean the machine. This section is divided into separate descriptions on how to clean the exterior, internal components, document cover/document feeder, and document glass.
11 . M a i n t e n a n c e NOTE: If it is difficult to remove dirt, try gently wiping with a soft cloth moistened with a small amount of neutral detergent. 2. Wipe off any excess water from the exterior with a soft cloth. Cleaning the Document Cover and Document Glass Cleaning the document cover and glass on a regular basis is important to providing the best image quality possible on your printed or copy output.
11 . M a i n t e n a n c e Cleaning the document cover NOTE: The document cover is the flat, white surface on the underside of the DADF. The document cover holds the document in place on the document glass. 1. Life the DADF. 2. Wipe the document cover with a soft cloth moistened with water to remove any dirt and then wipe it with a soft, dry cloth. NOTE: If it is difficult to remove dirt, try gently wiping with a soft cloth moistened with a small amount of neutral detergent.
11 . M a i n t e n a n c e Cleaning the document (platen) glass NOTE: The document (or platen) glass consists of two parts: the document glass itself and the glass strip. The document glass is the glass on which you place your document in order to copy it. The glass strip is the strip of glass located to the left the document glass. The glass strip is approximately one-inch wide. 3. Wipe the document glass with a soft cloth moistened with water to remove any dirt and then wipe it with a soft, dry cloth.
11 . M a i n t e n a n c e Cleaning the second-side scanning lens assembly NOTE: The second-side scanning lens assembly is located along the left side of the document cover. The assembly consists of the mirrored-glass strip, a metal strip, a white-plastic strip, and rollers. All parts of the assembly must be cleaned to ensure the best image quality when making copies. 4. With the DADF open, pull the lever that is located at the top of the document cover; refer to the figure below.
11 . M a i n t e n a n c e NOTE: If it is difficult to remove dirt, try gently wiping with a soft cloth moistened with a small amount of neutral detergent. 6. Once the second-side scanning assembly is clean, return the document cover to its original position and ensure that the lever is locked in place. If you touch the document cover with your bare hands, wipe it clean before closing the DADF. 7. Gently close the DADF.
11 . M a i n t e n a n c e 2. While turning the rollers, gently clean them with a soft cloth moistened with water. CAUTION: Use a cloth that has been thoroughly wrung to prevent drops of water falling into the machine. Drops of water on internal components may cause a malfunction. NOTE: If it is difficult to remove dirt, try gently wiping with a soft cloth moistened with a small amount of neutral detergent. 11 - 2 0 3. Close the top cover of the document feeder until you hear it click into place. 4.
12. Problem Solving This chapter describes troubles that may occur with the machine and the solutions to the troubles.
1 2 . P r o b le m S o l v in g Troubleshooting This section describes troubles that may occur with the machine and their solutions. Use the following information for troubleshooting procedures to solve the problems. Power is not switched On. No Yes Cause Is the power switch on the machine turned off? Action Turn the power switch on. Refer to “Power on/off” on page 2-8.
12. Problem Solving No The machine is not working properly. No Refer to “Error Code” on page 12-30. Action Refer to “Machine Trouble” on page 12-4. Action Refer to “Image Quality Problems” on page 12-9. Action Refer to “Trouble during Copy” on page 12-15. Action Refer to “Trouble during Printing” on page 12-20. Action Refer to “Trouble during Scanning” on page 12-24. Yes Trouble during printing. No Action Yes Trouble during copy. No An error code displayed? Yes Image quality is not good.
1 2 . P r o b le m S o l v in g Machine Trouble If you think some trouble is occurring on the machine, check the machine status again. Precision components and high-voltage power supplies are used on the machine. Never open or remove machine covers that are screwed shut unless specifically instructed in the User Guide. A high-voltage component can cause electric shocks.
12. Problem Solving Symptoms Online indicator does not light even though you instructed it to print. Check Is the interface cable disconnected? Remedy Turn the power switch off, unplug the power cord from the power outlet, and check the interface cable connection. For information about network settings, refer to the System Administration Guide. Is the environment correctly set on the personal computer? Check the print driver and other environment settings on the personal computer.
1 2 . P r o b le m S o l v in g Symptoms Copies are not made at the desired size. Check Remedy Is the document scanning glass or the document cover dirty? Clean the document feeder glass or the document cover. Is the document made of highly transparent material like a transparency? Place the document on the document glass, and place a white sheet on top of the document before making a copy. Is the document at the correct position? Load the document correctly.
12. Problem Solving Symptoms Paper is often jammed or wrinkled. Check Remedy Is paper loaded properly in the paper tray? Load paper correctly. Is the paper tray set properly? Firmly push in the paper tray as far as possible to set it properly. Refer to “Loading Paper in Trays 1 to 2” on page 8-5. Refer to “Loading Paper in Trays 1 to 2” on page 8-5. Is the paper damp? Replace with paper from a new ream. Refer to “Loading Paper” on page 8-4.
1 2 . P r o b le m S o l v in g Symptoms Documents are often jammed. 12-8 Check Remedy Is the right type of document used? Properly load a document that can be handled by the document feeder. Are you trying to copy irregular shaped documents, business cards, transparencies, or thin documents? Refer to “Step 1 Loading Documents” on page 3-2.
12. Problem Solving Image Quality Problems When image quality of the printed result is poor, choose the closest symptom in the following table and perform the required remedy. If image quality is not improved by performing the relevant remedy, contact the Customer Support Center. Symptoms Check The copy is dirty. Is the document glass or the document cover dirty? Remedy Clean the document glass or the document cover. Refer to “Cleaning the Document Cover and Document Glass” on page 11-15.
1 2 . P r o b le m S o l v in g Symptoms Images on the copy are skewed. Check Remedy Is the document loaded correctly? Load the document correctly. Is paper loaded properly in the tray? Load paper correctly. Is the paper guide for paper tray 5 (manual feed) set so that the tray touches the paper? Load paper correctly. Is the document guides at the correct position? Load the document correctly, and align the document guides with the edge of the document.
12. Problem Solving Symptoms Check Remedy Printing is faint (smudged, unclear). Is the paper damp? Replace with paper from a new ream. The drum cartridge is depleted or damaged. Contact the Customer Support Center. Black dots are printed. The drum cartridge is depleted or damaged. Contact the Customer Support Center. Black lines are printed. The drum cartridge is depleted or damaged. Contact the Customer Support Center. The scanning glass on the document feeder is dirty.
1 2 . P r o b le m S o l v in g Symptoms 12-12 Check Remedy White dots appear in black filled areas. The paper in use is unsuitable. Load suitable paper. The drum cartridge is depleted or damaged. Contact the Customer Support Center. Printed toner smudges when rubbed with your finger. Toner is not fused to the paper. The paper is dirtied with toner. Is the paper damp? Replace with paper from a new ream. The paper in use is unsuitable. Load suitable paper.
12. Problem Solving Symptoms White areas or stripes appear. The entire page is printed faint. Paper becomes wrinkled. Text is blurred. Check Remedy Is the paper damp? Replace with paper from a new ream. Refer to “Loading Paper” on page 8-4. The paper in use is unsuitable. Load suitable paper. When the print was made using Tray 5 (Bypass), the size and type of the actually loaded paper differed from the setting on the print driver.
1 2 . P r o b le m S o l v in g Symptoms 12-14 Check Remedy Outline characters on a colored background longwise. The drum cartridge is depleted or damaged. Contact the Customer Support Center. Text or images are printed at an angle. The paper guide in the paper tray is not set at the correct position. Set the horizontal and vertical paper guides to the correct positions. Refer to “Loading Paper in Trays 1 to 2” on page 8-5.
12. Problem Solving Trouble during Copy This section describes solutions for problems encountered during copying. Unable to Copy This section describes solutions when unable to copy. Document not fed properly from the document feeder Cause Document size is too small. Action The minimum size of the document that can be loaded on the document feeder is A5. Refer to “Step 1 Loading Documents” on page 3-2. Cause The right type of document is not being used.
1 2 . P r o b le m S o l v in g The Copy Result is not What was Expected Described below are solutions for situations in which the copy result is different from that expected. The copy is dirty Cause The document glass or the document cover is dirty. No Action Clean the document glass or the document cover. Refer to “Cleaning the Document Cover and Document Glass” on page 11-15. Cause The document is made of highly transparent material like a transparency.
12. Problem Solving The copy shifts slightly Cause Paper set in the paper tray is misaligned. No Action Align the edges of the paper, and load the paper again so that is flush against the front tray corners. Refer to “Loading Paper” on page 8-4. Part of the image is missing on the copy Cause The paper is damp. No Action If the paper is damp, either some parts of the copy are not shown or the copy is smudged and unclear. Replace with paper from a new ream. Refer to “Loading Paper” on page 8-4.
1 2 . P r o b le m S o l v in g Cause The paper tray is not set properly. Action Firmly push in the tray as far as possible to set it properly. Refer to “Loading Paper in Trays 1 to 2” on page 8-5. Cause The paper guide for Tray 5 (Bypass) is misaligned. Action Load the paper correctly, and align the paper guide with the edge of the paper. Refer to “Loading Paper in Tray 5 (Bypass)” on page 8-7. Copies are not made at the desired size Cause The document glass or the document cover is dirty.
12. Problem Solving A corner of the copy is cut off Cause The document exceeds the printable area. No Action Adjust the reduce/enlarge to make the copy a little smaller. No stapling done Cause The number of pages to staple exceeds 100 or the number exceeds 50 with staple cartridge for 50 sheets. Action Staple-enabled number of pages is 50 or lower with the staple cartridge for 50 sheets and 100 or lower with the staple cartridge for 100 sheets.
1 2 . P r o b le m S o l v in g Trouble during Printing This section describes solutions for problems encountered during printing. Unable to Print This section describes solutions when unable to print. Data remains in the printer icon Cause The printer is not powered on. No Action Turn the power on. Cause The network cable is disconnected from the computer. Action Connect the network cable to the computer. Cause The network cable is disconnected from the machine.
12. Problem Solving Cause The port is not enabled. Action Enabled the port in use. For information about network settings, refer to the System Administration Guide. Cause Insufficient space available on the hard disk. Action Delete unnecessary data to increase free space. Cause The printer is connected to multiple computers. Action Wait for a while, and then try printing again. Sent to printer Cause Out of paper. Action Supply paper to the printer. Cause No paper for the specified paper size.
1 2 . P r o b le m S o l v in g The Printed Result is not what was Expected This section describes solutions for situations in which the print result is different from that expected. 12-22 No stapling done Cause The number of pages to staple exceeds 100 or the number exceeds 50 with staple cartridge for 50 sheets. No Action Staple-enabled number of pages is 50 or lower with the staple cartridge for 50 sheets and 100 or lower with the staple cartridge for 100 sheets.
12. Problem Solving The settings specified for print options do not take effect Cause A print driver for another model is in use. No Action Install the print driver for this model. Cause The optional apparatus cannot be attached to the printer. Action Check the options attached with this printer and reset the printer configuration. Cause Image exceeds the printable area of the machine. Action Increase the printable area of the machine, or decrease the document print area.
1 2 . P r o b le m S o l v in g Trouble during Scanning This section describes solutions for problems encountered during scanning. NOTE: An optional package be necessary for this feature. For more information, contact the Customer Support Center. Unable to Scan with the Machine This section describes solutions when you are unable to scan. Document not fed properly from the document feeder Cause Document size is too small.
12. Problem Solving Unable to Import Scanned Document into Computer This section describes solutions when unable to import scanned document into computer. Unable to find scanner Cause The printer is not powered on. No Action Turn the power on. Cause The network cable is disconnected from the computer. Action Connect the network cable to the computer. Cause The network cable is disconnected from the machine. Action Connect the network cable to the machine.
1 2 . P r o b le m S o l v in g Operation halts during scanning Cause Is the file size too big? Action Reduce the resolution, or choose a compressed output file format, and rescan. Refer to “File Format (Select the Scanned Data Type)” on page 4-32, or “Scan Resolution (Specifying a Scanning Resolution)” on page 4-35. Unable to Send the Scanned Document over the Network (FTP/SMB) This section describes solutions when scanned documents cannot be sent over the network.
12. Problem Solving Problems with Sending E-mail This section describes solutions when e-mail cannot be sent. Unable to send e-mail Cause Mail address is incorrect Action Check the e-mail address. Cause Maximum sending e-mail size is exceeded Action Change the maximum sending e-mail size, or reduce the resolution. Refer to "Maximum E-mail Size" in the System Administration Guide, or “Scan Resolution (Specifying a Scanning Resolution)” on page 4-35.
1 2 . P r o b le m S o l v in g Image is too dark, or too light Cause Scan density is set to Dark, or to Light. No Action Adjust the scan density. Refer to “Lighten/Darken (Adjusting Scan Density)” on page 4-28. Cause The Original Type is inappropriate. Action Select an image quality appropriate for the document. Refer to “Image Quality” on page 4-33. Part of the image is missing Cause The document is pasted together or folded in.
12. Problem Solving Cause The document is folded or bent. Action Straighten and properly reset the document. Refer to “Step 1 Loading Documents” on page 4-2. The image is coarse Cause Resolution is too low. Action Set a higher resolution. Refer to “Scan Resolution (Specifying a Scanning Resolution)” on page 4-35.
1 2 . P r o b le m S o l v in g Error Code This section explains error codes. If an error caused the printing to end abnormally or a malfunction occurred in the printer, then an error message code (***-***) is displayed. If an error code not described in the following tables is displayed, or the problem persists even after you have tried the following solutions, contact the Customer Support Center. Refer to the following table for error codes and information on how to rectify the problem.
12. Problem Solving Error Code 003-755 Category Cause and Remedy C P S M O % 003-760 % Cause Remedy An error occurred in the document scanner. Reprocess the job. % Cause An incompatible combination of features are specified in the document scan conditions. Check the selected options.
1 2 . P r o b le m S o l v in g Error Code Category C P S M O Cause and Remedy 012-211 012-212 012-213 012-214 012-215 012-216 012-217 012-218 012-219 012-221 012-223 012-225 012-226 012-227 012-228 012-229 012-230 012-235 012-236 012-237 012-238 012-239 012-240 012-241 012-243 012-246 012-247 012-248 012-250 012-251 012-252 012-253 012-254 012-255 012-260 012-264 012-265 012-282 012-283 012-284 012-285 012-291 % Cause Remedy Finisher malfunctioned. Power-cycle the machine.
12. Problem Solving Error Code 016-220 016-221 016-222 016-223 016-224 016-225 016-226 016-227 016-228 Category Cause and Remedy C P S M O % Cause Remedy % 016-450 % Cause Remedy An error occurred in the document scanner. Power-cycle the machine. If the document scanner error is not corrected by performing the relevant remedy, contact the Customer Support Center. The SMB host name already exists. Change the host name.
1 2 . P r o b le m S o l v in g Error Code Category Cause and Remedy C P S M O 016-703 % Cause Remedy 016-704 % Cause Remedy Mail specifying a non-registered or invalid mailbox number. was received. Take one of the following actions: # Request the sender to register the mailbox with the specified number. # Request the sender to send to a valid mailbox. Documents stored in the mailbox have reached the hard disk capacity limit. Remove unnecessary documents from the mailbox, and save the document.
12. Problem Solving Error Code Category Cause and Remedy C P S M O 016-713 % Cause Remedy 016-714 016-716 % Cause Remedy Cause % Remedy The password set to the mailbox and the inputted password were not in agreement. Enter the correct password. Specified mailbox did not exist. Create a mailbox or specify the existing mailbox. Unable to spool TIFF file because of insufficient disk space. Remove unnecessary documents and users stored on the printer and then attach the hard disk.
1 2 . P r o b le m S o l v in g Error Code Category Cause and Remedy C P S M O 016-730 % Cause Remedy Detected a command not supported by ARTIV. Check the print data, remove the offending command, and try to print again. 016-731 % Cause Remedy Unable to print TIFF data because it was interrupted. Retry printing. 016-732 % Cause Unable to use registered form specified by Emulation with host. Resend the form data.
12. Problem Solving Error Code 016-748 Category Cause and Remedy C P S M O % Cause % % Remedy Printing is not possible due to insufficient hard disk space. Reduce the number of pages of print data, for example, by dividing up the print data or printing one copy at a time when making multiple copies. 016-749 % Cause Remedy A PJL command syntax error occurred. Either confirm the print settings, or correct the PJL command.
1 2 . P r o b le m S o l v in g Error Code Category Cause and Remedy C P S M O 016-768 % Cause Remedy 016-769 % Cause Remedy 016-771 016-772 % Cause Remedy 016-773 % Cause Remedy Could not connect to the SMTP server as the mail address of the machine was incorrect. Check the mail address of the machine. The SMTP server does not support confirmation of mail distribution (DSN). Send mail without setting confirmation of mail distribution (DSN).
12. Problem Solving Error Code Category Cause and Remedy C P S M O 016-786 % % Cause Remedy 016-787 Cause Remedy % 016-788 % Cause Remedy When using the scan feature, hard disk capacity is insufficient for writing to a file. Either remove unnecessary data from the hard disk to increase free disk space or initialize the hard disk. Invalid server IP address specified in job template. Specify the correct job template. Failed to load a file from the Web browser.
1 2 . P r o b le m S o l v in g Error Code 027-452 Category Cause and Remedy C P S M O % Cause Remedy IP address already exists. Change the IP address. For information about network settings, refer to the System Administration Guide. 027-500 % % Cause Remedy 027-501 % % Cause Remedy 027-502 % % Cause Remedy 027-720 % Cause Remedy Unable to resolve SMTP server name during answer E-mail send. Check that the SMTP server settings from CWIS are correct.
12. Problem Solving Error Code 027-737 Category Cause and Remedy C P S M O % % Cause Remedy An error occurred while reading data from the job template pool server. Check to see whether you have privileges for the directory storing the job template. 027-739 % % Cause Remedy Unable to find the specified job template server. Check the path name for the job template server. 027-740 % % Cause Remedy Unable to login to job template server. Check the login user name and password.
1 2 . P r o b le m S o l v in g Error Code 027-770 Category Cause and Remedy C P S M O % % Cause Remedy 027-771 % 027-796 % % Cause Remedy % % Cause Remedy PDL (Printer Description Language) error detected by the Fiery EXP4110 controller while processing a network print job. Cancel and resend the print job. If problem continues, reboot both the EXP4110 server and the printer and resend job. If the problem persists, call the Customer Support Centre for further help/instructions.
12. Problem Solving Error Code Category Cause and Remedy C P S M O 072-210 % Cause Remedy Paper Tray 2 malfunctioned. Contact the Customer Support Center. Trays other than Paper Tray 2 can be used. 073-210 % Cause Remedy Paper Tray 3 malfunctioned. Contact the Customer Support Center. Trays other than Paper Tray 3 can be used. 074-210 % Cause Remedy Paper Tray 4 malfunctioned. Contact the Customer Support Center. Trays other than Paper Tray 4 can be used.
1 2 . P r o b le m S o l v in g Error Code 116-720 Category Cause and Remedy C P S M O % Cause Remedy 116-740 % Cause Remedy 116-747 % Cause Remedy An error occurred during printing as there was insufficient memory. Stop unnecessary ports and remove unnecessary data from the hard disk to increase free disk space. Numerical value operation error occurred as a value exceeding the value limit of the printer was used in the print data. Check the print data.
12. Problem Solving Error Code 127-212 Category Cause and Remedy C P S M O % % Cause Remedy 127-213 % % Cause Remedy 127-220 % % Cause Remedy 127-221 % % Cause Remedy 127-311 % % Cause Remedy X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e Detected an internal print check error by the EXP4110 controller. Remove and reinsert the command/video cable between the EXP4110 controller and the printer. Power off and on both the printer and the EXP4110 controller.
1 2 . P r o b le m S o l v in g Remedies are described in this section for situations in which the following messages are displayed. Error Code Message Category C P S M O Cause and Remedy A malfunction occurred. Power-cycle the machine. (xxx-yyy) % % % % % Cause Remedy An error occurred. Turn off the power, wait until the Control Panel display goes dark and then turn on power again. If the message persists, record the displayed contents for (xxx-yyy).
12. Problem Solving Paper Jams When paper jams inside the machine, the machine stops and an alarm sounds. A message also is displayed on the display. Follow the instructions displayed and remove the jammed paper. Gently remove the paper taking care not to tear it. If paper is torn while it is being removed from the machine, remove all torn pieces making sure that none remain inside the machine.
1 2 . P r o b le m S o l v in g KEY POINT: If a piece of jammed paper remains inside the machine, the paper jam message will not disappear from the display. Paper jams can be remedied with the machine still on. When the power is turned off, all information stored to the machine's memory will be erased. Do not touch components inside the machine. This can cause print defects. Paper Jams in Trays 1 to 4 The following section describes how to remedy paper jams that occur in trays 1 to 4. 1.
12. Problem Solving Paper Jams in Transport Unit 4 Following describes how to remedy paper jams that occur on the Transport Unit 4. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 1. Make sure that the machine has stopped before opening the front cover. 2. Pull out tray 1. 3. Pull out Transport Unit 4. 4. Lift up the lever 4a and then remove the jammed paper.
1 2 . P r o b le m S o l v in g NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 5. Return the lever 4a to the original position. 6. Push the tray 2 in gently until it comes to a stop. NOTE: When tray 2 is pushed, Transport Unit 4 will be inserted in simultaneously. 7. Push the tray 1 in gently until it comes to a stop. 8. Close the front cover. 9. A message will be displayed and the machine will not operate if the front cover is even slightly open.
12. Problem Solving 3. Move the release lever 3a to remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 4. Open the lever and then remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 5. Push the duplex module in gently until it comes to a stop. 6. Close the front cover. NOTE: A message will be displayed and the machine will not operate if the front cover is even slightly open.
1 2 . P r o b le m S o l v in g Paper Jams in Tray 5 (Bypass) The following section describes how to remedy paper jams that occur on Tray 5 (Bypass). 1. When high capacity feeder tray is not installed, open the top cover of paper Tray 5 (Bypass). 2. Remove the jammed paper and all paper loaded in paper Tray 5 (Bypass). KEY POINT: When two or more sheets of paper are loaded, remove all of the sheets from the tray. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 12-52 3.
12. Problem Solving Paper Jams in Trays 6 and 7 (High Capacity Feeder Tray) Following describes how to remedy paper jams that occur on trays 6 and 7. 1. Pull out the tray where the paper jam occurred. KEY POINT: Paper is sometimes torn and remains inside the machine if you draw out a tray without checking the paper jam position.This may cause machine malfunction. Check where the paper jam occurred before remedying the problem. 2. Remove the jammed paper.
1 2 . P r o b le m S o l v in g Paper Jams in Tray 8 (Post-process inserter) Following describes how to remedy paper jams that occur on the Interposer. 1. Press the Cover button. 2. Open the cover 1e and then remove the jammed paper and all paper loaded in the Interposer. KEY POINT: When two or more sheets of paper are loaded, remove all of the sheets from the tray. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3.
12. Problem Solving Paper Jams in Lower Left Cover The following section describes how to remedy paper jams that occur at the left cover of the body. 1. Open the lower left cover while gripping the release lever. 2. Remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Close the lower left cover. NOTE: A message will be displayed and the machine will not operate if the lower left cover is even slightly open.
1 2 . P r o b le m S o l v in g Paper Jams inside body The following section describes how to remedy paper jams that occur at the transfer module of the body. 1. Make sure that the machine has stopped before opening the front cover. 2. Turn the green lever at the center of the transfer module to the right until it is in the horizontal position and then pull the transfer module out to the end. 3. Lift up the lever 2b to remove the jammed paper. Turn the knob 2b to remove the jammed paper as necessary.
12. Problem Solving 4. If the jam occurs at the top of the transfer module or inside the fuser unit, remove the jammed paper by pulling it out towards the left. If the jammed paper cannot be removed, lift up the lever 2c and then remove the jammed paper. KEY POINT: Never touch the six protrusions which are visible when you lift up the lever 2c. WARNING: Never touch a labeled area (found on the fuser unit or nearby) indicating "High Temperature" and "Caution." Contact can lead to burns.
1 2 . P r o b le m S o l v in g 7. Shift the lever 3b on the right of the fuser unit as necessary and then remove the jammed paper. KEY POINT: If the jammed paper remains inside and it is difficult to remove, pull out the duplex module after returning the transfer module to the original position. Then try again. 8. Insert the transfer module completely and turn the green lever 2 to the left. NOTE: If the lever cannot be turn, pull the transfer module to the middle and insert it again. 9.
12. Problem Solving Paper Jams Inside Finisher Left Cover This section describes how to remedy paper jams that occur at the following locations: • Paper jams at lever 1a and knob 1c • Paper jams at lever 1d • Paper jams at lever 1b NOTE: Remedies differ according to the paper jam location. Follow the instructions displayed to remove the jammed paper. Paper jams at lever 1a and knob 1c 1. Make sure that the machine has stopped and then open the left cover on the light finisher. 2.
1 2 . P r o b le m S o l v in g 3. Return lever 1a to the original position. 4. Close the Finisher left cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's left cover is even slightly open. Paper jams at lever 1d 1. Make sure that the machine has stopped and then open the left cover on the light finisher. 2. Move lever 1d upwards and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine.
12. Problem Solving 3. Return lever 1d to the original position. 4. Close the Finisher left cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's left cover is even slightly open. Paper jams at lever 1b 1. Make sure that the machine has stopped and then open the left cover on the light finisher. 2. Move lever 1b to the right and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine.
1 2 . P r o b le m S o l v in g 3. Return lever 1b to the original position. 4. Close the Finisher left cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's left cover is even slightly open.
12. Problem Solving Paper jams at lever 3b and 3d 1. Make sure that the machine has stopped and then open the right cover on the light finisher. 2. Move levers 3b and 3d, and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Return lever 3b and 3d the original position. 4. Close the Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's right cover is even slightly open.
1 2 . P r o b le m S o l v in g Paper jams at lever 3e and knob 3c 1. Make sure that the machine has stopped and then open the right cover on the light finisher. 2. Move lever 3e, turn knob 3c to the right, and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Return lever 3e to the original position. 4. Close the Finisher right cover.
12. Problem Solving Paper jams at lever 3g and knob 3f 1. Make sure that the machine has stopped and then open the right cover on the light finisher. 2. Move lever 3g, turn knob 3f to the left, and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Return lever 3g to the original position. 4. Close the right cover. NOTE: A message will be displayed and the machine will not operate if the right cover is even slightly open.
1 2 . P r o b le m S o l v in g Paper jams at lever 4b and knob 3a 1. Make sure that the machine has stopped and then open the right cover on the light finisher. 2. Move lever 4b, turn knob 3a to the right, and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Return lever 4b to the original position. 4. Close the Finisher right cover.
12. Problem Solving Paper Jams at Z Folding Unit This section explains how to remove jammed paper from inside the Z folding unit when this optional unit is installed in a finisher D (optional) or a booklet maker finisher (optional). This section describes how to remedy paper jams that occur at the following locations: Paper jams at lever 2a and knob 3a Paper jams at lever 2b and knob 2c Paper jams at knob 2c, levers 2e/2f and tri-fold output tray 2d.
1 2 . P r o b le m S o l v in g 3. Return lever 2a to the original position. 4. Close the Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's right cover is even slightly open. Paper jams at lever 2b and knob 2c 1. Make sure that the machine has stopped and then open the right cover on the light finisher. 2. Move lever 2b, turn knob 2c to the right, and remove the jammed paper.
12. Problem Solving 3. Return lever 2b to the original position. 4. Close the Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open. Paper jams at knob 2c, levers 2e/2f and tri-fold output tray 2d. 1. Make sure that the machine has stopped and then open the right cover on the light finisher. 2. Pull out the tri-fold output tray 2d, swing lever 2e, and remove the jammed paper.
1 2 . P r o b le m S o l v in g 3. If you cannot remove the paper in Step 2, return lever 2e to the original position. Swing lever 2e, turn knob 2c to the right, then remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 4. Swing back the opened lever (2f or 2e), and push back the trifold output tray 2d. 5. Close the Finisher right cover.
12. Problem Solving 2. Pull out the tri-fold output tray 2d, swing lever 2g, and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Return lever 2g to the original position and push back the tri-fold output tray 2d. 4. Close the Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's right cover is even slightly open. Paper jams at unit 4 and knob 4a 1.
1 2 . P r o b le m S o l v in g 2. Pull out unit 4. 3. Turn knob 4a to the left to remove all the jammed paper from the left side of the unit 4. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 4. Return unit 4 to the original position. 5. Close the Light Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open.
12. Problem Solving Paper Jams at Output Area of Finisher This section describes how to remedy paper jams that occur at the following locations: • Paper jams at output tray • Paper jams at finisher tray • Paper jams at booklet output tray NOTE: Remedies differ according to the paper jam location. Follow the instructions displayed and remove the jammed paper. Paper jams at output tray 1. Remove jammed paper from the output tray.
1 2 . P r o b le m S o l v in g NOTE: A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open. Paper jams at booklet output tray 1. Make sure that the machine has stopped and then open the right cover on the light finisher. 2. Turn knob 4a to the right to remove the jammed paper at the booklet output tray. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Close the Finisher right cover.
12. Problem Solving Paper Jams at High Capacity Tray Unit This section describes how to remedy paper jams that occur at the following locations: • Paper jams in Lower Left Cover • Paper jams at lever 1a and Knob1c • Paper jams at lever 1b • Paper jams at lever 1d NOTE: Remedies differ depending on where paper jam occurs. Follow the instructions displayed and remove the jammed paper. Paper jams in Lower Left Cover 1. Open the front cover of the high capacity tray unit. 2.
1 2 . P r o b le m S o l v in g 4. Close the lower left cover. 5. Close the front cover of the high capacity tray unit. NOTE: A message will be displayed and the machine will not operate if the High Capacity Tray Unit front cover is even slightly open. Paper jams at lever 1a and Knob1c 1. Open the front cover of the high capacity tray unit. 2. Move lever 1a to the right and turn knob 1c to the right. Remove the jammed paper.
12. Problem Solving Paper jams at lever 1b 1. Open the front cover of the high capacity tray unit. 2. Move lever 1b to the right and turn knob 1c to the right. Remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Return lever 1b to the original position. 4. Close the front cover of the high capacity tray unit. NOTE: A message will be displayed and the machine will not operate if the High Capacity Tray Unit front cover is even slightly open.
1 2 . P r o b le m S o l v in g Paper jams at lever 1d 1. Open the front cover of the high capacity tray unit. 2. Move lever 1d upwards and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine. 3. Return lever 1d to the original position. 4. Close the front cover of the high capacity tray unit. NOTE: A message will be displayed and the machine will not operate if the High Capacity Tray Unit front cover is even slightly open.
12. Problem Solving Document Jams If a document jams on the document feeder, the machine stops and an error message is displayed on the UI. Remedy the document jam according to the instructions displayed, and then load the document again on the document feeder. This section describes how to remedy paper jams that occur at the following locations: • Document jams at cover • Document jams at output area NOTE: Remedies differ according to the document jam location.
1 2 . P r o b le m S o l v in g 3. If the document is not caught in the input section, you can remove it. 4. If there are instructions to turn the wheel, turn the green wheel to eject the document upward. KEY POINT: If the document is stuck, do not pull on it directly.The document could be damaged. 5. If there are instructions to open the inner cover, lift up the lever with the green seal on it, and open the inner cover. Remove the jammed document. 6.
12. Problem Solving 7. When the inside of the left cover is indicated, remove the jammed document. 8. Close the top cover of the inner cover until you hear it click into place. 9. Close the left cover of the document feeder until you hear it click into place. 10.If the document cannot be found, pick up the document feeder slowly, and remove the document if it is there. 11.If the document is not found in step 10, then pick up the document feeder tray and remove the document. 12.
1 2 . P r o b le m S o l v in g Document jams at output area 1. Open the document cover. 2. Open the belt area while gripping the lever and remove the jammed document. 3. Gently return the belt area to the original position. 4. Put the DADF back in place. 5. Make sure that the document is not torn, wrinkled, or folded, and load the document again following the instructions displayed on the display.
12. Problem Solving Stapler Faults This section explains the problems that may arise from stapling. Perform the procedures on the following pages when copies are not stapled or when staples are bent. Contact the Customer Support Center if the problem persists after you have tried these solutions. Unstapled Bent staple If staples are stapled on the copies in the manner shown in the illustrations, contact the Customer Support Center.
1 2 . P r o b le m S o l v in g Staple jams in the staple cartridge The following section describes the remedy for staple jams in the staple cartridge. 1. Make sure that the machine has stopped and then open the front cover on the light finisher. 2. Hold the UR1 at the position shown in the diagram and lift it slightly. 3. Pull out the staple cartridge. NOTE: After removing the staple cartridge, check the inside of the finisher for any remaining staples.
12. Problem Solving 4. Open the staple cartridge cover as shown in the illustration and remove the jammed staple. WARNING: Be careful when removing jammed staples to avoid hurting your fingers. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 5. If the jammed staple cannot be removed, push the staple in the direction indicated by arrow shown in the illustration. 6. Push the removed cartridge back to the original position.
1 2 . P r o b le m S o l v in g 7. Push it downward until click sound is heard. 8. Close the Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the right cover is even slightly open. If the staples cannot be removed after carrying out the above procedures, contact the Customer Support Center. Staple jams at staple cartridge for booklet The following describes remedy for staple jams in the staple cartridge for booklet. 1.
12. Problem Solving 3. Hold the tabs of the booklet staple cartridge and then lift to remove it. 4. Remove the jammed staples as shown in the illustration. WARNING: Be careful when removing jammed staples to avoid hurting your fingers. 5. Holding the tabs of the booklet staple cartridge, return the cartridge to the original position and gently push it until it clicks. 6. Return the unit to its original position. 7. Close the Finisher right cover.
1 2 . P r o b le m S o l v in g Solving Curled Output You can correct curling of the output by pressing the De-curl button. The De-curl button functions both in operation and while the machine is idle if the power of the machine is on. NOTE: To change the curling correction mode while the machine is in operation, press the De-curl button and then the change will be applied immediately. Pressing the Reset button on the Control Panel cannot change the curling correction mode. 1.
12. Problem Solving Mode and function of De-curl button The following section describes the mode and function of the De-curl button. Downward Curling Upward Curling De-curl button Indicator Functions Mode Auto Performs curling correction automatically. The curling correction is automatically performed according to the paper size or output orientation. It is recommend that this feature be used in Auto mode.
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13. Specifications This chapter contains descriptions about machine specifications. The following topics are covered: • Specifications • Printable Area • Using ESC/P Emulation • Using PDF Direct Print • PCL Emulation • HP-GL2 Emulation • KS Emulation • List of Options • Cautions and Limitations • Simple Procedures Specifications This section lists the specifications of the Xerox 4110/4590.
1 3 . Sp e c i f i c a t i o n s Copy feature specifications Item 4110 Copier Type 4590 Console Scanning Resolution 600 × 600dpi (23.6 × 23.6 dots/mm) Output Resolution 2400 × 600dpi (23.6 × 47.2 dots/mm) Graduation Warm-up time 256 gradation 3 minutes or less (when the room temperature at 68° F/20° C) Copy Document The maximum size is 297 × 432 mm (A3, 11 × 17") for both sheets and books Copy (sheet) size • Max: A3/11 x 17 inch, 12.6 × 19.2" (330 × 488 mm) • Min: A5/5.75 x 8.
1 3 . Sp e c i f i c a t i o n s Item 4110 4590 Copy reduction/ enlargement ratio • Size-for-size: 1:1±0.7% • Preset R/E: 1:0.250,1:0.500,1:0.612,1:0.707,1:0.816,1:0.866, 1:1.154,1:1.225,1:1.414,1:1.632, 1:2.000, 1:4.000 • Variable R/E: 1:0.25 to 1:4.00 (at 1% increments) Continuous copy speed • Continuous 1 sided copy/same magnification • 7 x 10"/B5 : 116 copies/min • 8.5 x 11 in./A4 : 110 copies/min Important: The speed may be reduced in order to adjust the image quality.
1 3 . Sp e c i f i c a t i o n s Item 4110 4590 Dimensions • 50.2” (width) × 30.8” (depth) × 57.3” (height) • 1,275 mm (width) × 781 mm (depth) × 1,455 mm (height) Weight (excluding papers and options) 591 lbs. (268kg) Minimum Space Requirements With finisher D • 90.3” (width) × 30.8” (depth) - extending Tray 5 (Bypass) completely • 2,294 mm (width) × 781 mm (width) - extending Tray 5 (Bypass) completely Important: The weight is with a new toner cartridge without any paper loaded.
1 3 . Sp e c i f i c a t i o n s Print specifications Type Continuous printing speed Built-in type The same as Copy; refer to Copy feature specifications, Continuous copy speed on page 13-3. Important: 8.5 x 11 in./A4 : When print out the same document as the one being copied. The speed is reduced due to the image quality adjustment when High Precision is specified for the Print Mode of PCL driver, or when High Precision or High Image Quality is specified for the Print Mode of PostScript driver.
1 3 . Sp e c i f i c a t i o n s Main specifications for scan features Type Black and white scanner Scan Size Maximum size: 297 × 432 mm (A3/11 × 17") for both sheets and books Scan resolution • 600 × 600dpi, 400 × 400dpi, 300 × 300dpi, 200 × 200dpi • (23.6 × 23.6, 15.7 × 15.7, 11.8 × 11.8, 7.9 × 7.9 dots/mm) Scan graduation 1 bits input, 1 bits output Document scanning speed 100 copies/min (Scanning into mailbox for ITU-T No.1 chart 8.5 x 11 in.
1 3 . Sp e c i f i c a t i o n s Document feeder principal specifications Item Document size/type Specification Size: • Max: A3/11 × 17" (297 ×432 mm) • Min: A5/5.82 x 8.26” (148 x 210 mm) • Weight: • 10-53 lb./38-200g/m2 (2-sided Simultaneous Scan: 13-34 lb./50-128 g/m2) Type: • A5 (SEF), A5 , A4 (SEF), A4 , A3, B5, B5 , B4 • 5.75 x 8.25" (LEF and SEF), 7 x 10" (LEF and SEF), 8.5 × 11" , 8.5 × 11" (SEF), 8.5 × 13" (SEF), 8.
1 3 . Sp e c i f i c a t i o n s Finisher D/Booklet Finisher D Item Specification Tray type Output tray • Output Tray: Collated/Uncollated • Finisher Tray: Collated/Uncollated (Offset available) • Booklet Tray: Collated/Uncollated Paper sizes/ types Sizes: • Max: • 11 x 17”/A3 • 13 × 19" (330 × 488 mm) • Min: • 4.133 x 5.826"/A6 Weight: • 13-67lb./52 to 253g/m2 Non-standard sizes: • Y direction: 4-13”/100-330 mm • X direction: 5.8-19”/148-488 mm Capacity 500 sheets Important: When using Xerox 20 lb.
1 3 . Sp e c i f i c a t i o n s Item Finisher tray Specification Paper sizes/ types • Max: 11 x 17”/A3, 12.6 × 19.2" (330 × 488 mm) • Min: 7 x 10”/B51 Sizes: • A4 (SEF), A4 , A3 (SEF), SRA32 (SEF), B52 (SEF), B5 , B4 • 8.5 × 11" (SEF), 8.5 × 11' , 8.5 × 13" (SEF), 8.5 × 14" (SEF), 11 × 17" (SEF), 12 × 18"2 (SEF), 12.6 × 19.2"2 (SEF), 13 × 18"2 (SEF), 13 × 19"2 (SEF) • 8K, 16K2, 16K , tab paper (8.5 x 11 in.
1 3 . Sp e c i f i c a t i o n s Item Staple Specification Sizes suitable for stapling • 8.5 x 11”/A4 (SEF), 8.5 x 11”/A4 , 11 x17”/A3, 7 x 10”/B5 , 10 x 14”/B4, 8.5 x 13”, 8.5 x 14” • 8K, 16K • Non-standard size: • Y direction: 8-11.7”/203-297 mm • X direction: 13-17”/182-432 mm Maximum staple pages • With staple cartridge for 100 sheets: 100sheets • With staple cartridge for 50 sheets: 50sheets Important: Becomes 65 sheets only for paper larger than A4 or 8.5 X 11" size.
1 3 . Sp e c i f i c a t i o n s Item Booklet Tray Specification Paper size • 8.5 x 11”/A4, 11 x 17”/A3, SRA3, 10 x 14”/B4, 8.5 × 13", 8.5 × 14", 12 × 18", 13 × 18", 8K • Non-standard sizes: • Y direction: 8.26-13”/210-330 mm • X direction: 11-18”/279-457 mm (Y is shorter than X) Capacity 20 sets Maximum staple pages • Booklet: 15 sheets • Folding: 5 sheets Important: Becomes 14 sheets when adding covers.
1 3 . Sp e c i f i c a t i o n s Item Dimensions occupied Specification With body + finisher D • 90.3” (width) × 30.7” (depth) • 2,294 mm (width) × 781 mm (depth) (with Tray 5 (Bypass) completely extended) With body + booklet finisher D • 51.1” (width) × 44.9” (depth) - with Tray 5 (Bypass) completely extended • 2,299 mm (width) × 1,140 mm (depth) - with Tray 5 (Bypass) completely extended NOTE: The booklet output tray is used for the booklet finisher.
1 3 . Sp e c i f i c a t i o n s Folding unit (Z and C) Item Z-Fold Specification Z paper size 11 x 17”/A3, 10 x 14”/B4, 8K Capacity Max: 30 sheets (A3/11 × 17," Xerox 20 lb./75 g/m2 paper Z folding) Important: 20 sheets for 8K and10 x 14”/B4 Tri-Fold (In/Out) Paper type 16-24 lb./60 to 90g/m2 Output tray Finisher tray Paper size A4/8.5 × 11" Number of sheets to be folded 1 sheet Capacity 40 sheets Important: When using Xerox 20 lb./75 g/m2 paper. Paper type 16-24 lb.
1 3 . Sp e c i f i c a t i o n s Printable Area The section describes the printable area available. Standard Printing Area The standard area that can be printed leaves a margin of 0.16 inches (0.161 in./4.1 mm) on all four edges of the paper (for SRA3, 12.6 in./320 mm wide, a margin of 0.45 in./11.5 mm left and right). NOTE: The actual printing area may vary depending on the printer (plotter) control language.
1 3 . Sp e c i f i c a t i o n s For information on how to make print driver settings, refer to the online help for the print driver. For more about the setting on the Control Panel, refer to "Print Area" in the System Administration Guide or contact your System Administrator. When the paper width is less than 12 inches X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e When the paper width is 12 inches When the paper width is 12.
1 3 . Sp e c i f i c a t i o n s List of Options The following are the principal options available. To purchase these, contact the Customer Support Center. Product name Description High Capacity Feeder (HCF) Allows you to load papers on tray 6 and 7. A wing table to put documents on comes with this product. Folder Enables you to output Z-folded copies. Note: It is available when the finisher or booklet finisher D is installed.
1 3 . Sp e c i f i c a t i o n s ! Installing and Moving the Machine • When moving the machine from its rack, contact the Customer Support Center. • When moving the machine, do not subject the unit to shocks. • When closing the document cover, be careful not to trap your fingers. • Do not place things close to the ventilation opening of the extractor fan of the machine.
1 3 . Sp e c i f i c a t i o n s address. This feature restricts the sender's address, by specifying the domains from which mail may be received. For information about restricting domains from which mail is received, refer to the System Administration Guide, Chapter 9 (Domain Settings). ! Notes on Receiving Mail Depending on the data in a received E-mail, it is possible for there to be insufficient memory, or for printing not to be possible.
1 3 . Sp e c i f i c a t i o n s Simple Procedures This section lists procedures the subject of frequently asked questions, particularly in relation to the system settings. Press the buttons in the sequence indicated by arrows. Note: Many of these settings require the System Administrator to perform the procedure.
1 3 . Sp e c i f i c a t i o n s Copy Settings ! Allowing Different Sizes of Original to be Loaded by Default Log In/Out ! UserID input ! System Settings ! System Settings ! Copy Mode Settings ! Copy Defaults ! Mixed Size Originals ! On For details, refer to "Mixed Size Originals" in the System Administration Guide.
1 3 . Sp e c i f i c a t i o n s ! Setting a Report/List to Automatically Print (or Not) Log In/Out! UserID input ! System Settings ! System Settings ! Common Settings ! Reports ! Select report For details, refer to "Reports" in the System Administration Guide. ! Changing the Buttons Shown on the Menu Screen Log In/Out! UserID input ! System Settings ! System Settings ! Common Settings ! Screen Defaults ! All Services For details, refer to "All Services" in the System Administration Guide.
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Index C Numerics 2 Sided . . . . . . . . . . . . . . . . . . . . . 3-82 book copy . . . . . . . . . . . . . . . . 3-34 copies, making . . . . . . . . . . . . . 3-82 originals . . . . . . . . . . . . . . . . . . 4-29 originals. transmitting . . . . . . . . 4-36 printing . . . . . . . . . . . . . . . . . . . 5-53 transmitting originals . . . . . . . . 4-29 A Address book . . . . . . 4-11, 4-25, 10-22 Adjusting copy density . . . . . . . . . . . . . . . 3-25 document sharpness . . . 3-30, 4-33 scan density .
Index Copy appearance, confirming . . . . 3-90 Copy color adjusting . . . . . . . . . . . . . . . . . 3-26 Copy density . . . . . . . . . . . . . . . . . 3-25 adjusting . . . . . . . . . . . . . . . . . 3-27 Copy document size . . . . . . . . . . . 13-2 Copy mode settings Settings copy mode . . . . . . . . . . . . 10-19 Copy paper . . . . . . . . . . . . . . . . . . 13-2 Copy position Margin shift . . . . . . . . . . . . . . . 3-43 Copy reduction . . . . . . . . . . . . . . . 13-3 Copy statistics report .
Index Extracting selected areas from original . . . . . . . . . . . . . . . . 3-94 F Face down specifying . . . . . . . . . . . . . . . . . 3-79 Face up specifying . . . . . . . . . . . . . . . . . 3-79 Fast copy time . . . . . . . . . . . . . . . . 13-2 Faults . . . . . . . . . . . . . . . . . . . . . . 10-28 Feeding stage number/paper capacity . . . . . . . . . . . . . . . 13-7 File format . . . . . . . . . . . . . . . . . . . 4-32 Filename, specifying to save . . . . . 4-45 Finishing . . . . . . . . .
Index locking casters . . . . . . . . . . . . . . . . . 2-2 Login name . . . . . . . . . . . . . . . . . . 4-26 Low power mode . . . . . . . . . . . . . . 2-10 M Machine configuration . . . . . . . . . . . . . . 10-3 information . . . . . . . . . . . . . . . . 10-2 status . . . . . . . . . . . . . . . . . . . . 10-2 Machine configuration . . . . . . . . . . 10-3 Machine trouble . . . . . . . . . . . . . . . 12-4 Mail send . . . . . . . . . . . . . . . . . . . . 13-6 Mailbox . . . . . . . . . . . . . . . .
Index settings list . . . . . . . . . . . . . . . 10-20 PDF . . . . . . . . . . . . . . . . . . . . . . . . 4-32 emulation password . . . . . . . . 10-12 PDF setting list . . . . . . . . . . . . . . 10-20 Pending jobs checking . . . . . . . . . . . . . . . . . . 9-3 Periodic replacement parts . . . . . . 11-2 Photo . . . . . . . . . . . . . . . . . . . . . . . 4-31 Poor image quality . . . . . . . . . . . . . 12-9 Poster . . . . . . . . . . . . . . . . . . . . . . 3-60 PostScript . . . . . . . . . . . . .
Index Scan ratio, specifying . . . . . . . . . . 4-43 Scan resolution . . . . . . . . . . 4-35, 13-6 specifying . . . . . . . . . . . . . . . . . 4-35 Scan size . . . . . . . . . . . . . . . 4-38, 13-6 non-standard size document . . 3-36 specifying . . . . . . . . . . . . . . . . . 4-38 specifying for original . . . . . . . . 3-36 Scan to FTP/SMB . . . . . . . . 4-24, 13-6 Scan to mailbox . . . . . . . . . . 4-20, 13-6 Scanned data types selecting . . . . . . . . . . . . . . . . .
Index T Weight . . . . . . . . . . . . . . . . . . . . . . 13-4 Tab copying . . . . . . . . . . . . . . . . . . 3-78 Text . . . . . . . . . . . . . . . . . . . . . . . . 4-31 Text & Photo . . . . . . . . . . . . . . . . . 4-31 Text effect sample list . . . . . . . . . 10-26 TIFF logical printer list . . . . . . . . . . 10-20 Multi-page . . . . . . . . . . . . . . . . 4-32 setting list . . . . . . . . . . . . . . . . 10-20 single-page . . . . . . . . . . . . . . . 4-32 Toner cartridges . . . . . . . . . .
Index I-8 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e
September 2005 Version 2.
