Xerox Document Centre 440/432/430/426/425/420 User Guide 604P00074 Xerox Document Centre 440/432/430/426/425/420 User Guide
Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND ©2003 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Content 1 About This Guide .......................................................................1-1 Conventions ........................................................................................................1- 3 Orientation .......................................................................................................1- 3 Bracket text typeface .......................................................................................1- 4 Italic typeface .......................................
Power Save Modes............................................................................................ 2-10 Changing the Default Time Settings .............................................................. 2-12 Modes .................................................................................................................2- 16 Features button .............................................................................................. 2-17 Job Status button ....................................
Inserts ............................................................................................................ 3-42 Booklet Creation ............................................................................................ 3-44 Covers (DC440/432/430/425) ........................................................................ 3-45 Job Assembly - Copy........................................................................................ 3-48 Build Job ...............................................
Sending a Fax using Server Fax .................................................................... 4-45 Standard Features - Server Fax ....................................................................... 4-48 Resolution ...................................................................................................... 4-48 Original Type.................................................................................................. 4-49 Sides Scanned .................................................
Erase.............................................................................................................. 6-13 Output Format (or Filing Setups)..................................................................... 6-14 Server IP Address /Server Name................................................................... 6-15 Document Path / Volume ............................................................................... 6-16 Document Name (or Document Folder) ......................................
Completed Scan Jobs Queue ........................................................................ 7-20 8 Print ............................................................................................ 8-1 Print Driver Features........................................................................................... 8-2 Tower Mailbox ..................................................................................................... 8-5 Managing Print Jobs .............................................
The High Capacity Feeder (optional) ............................................................. 10-10 Auto Tray Switching ....................................................................................... 10-11 Storing and Handling Paper............................................................................. 10-12 Other media ....................................................................................................... 10-13 Media Uses and Special Considerations ........................
Margin Shift (DC440/432/430/425) ................................................................ 11-31 Erase (DC440/432/430/425) .......................................................................... 11-32 Fax Setups ......................................................................................................... 11-34 Access the Fax Setups .................................................................................. 11-34 Server Fax Setups (DC440/432/430/425) .............................
The Document Glass and Constant Velocity Transport Glass......................... 12-3 The Control Panel and Touch Screen.............................................................. 12-4 The Document Feeder and Output Trays ........................................................ 12-4 Replacing the Copy/Print Cartridge .................................................................. 12-5 Removing the old Copy/Print Cartridge ...........................................................
Page x Xerox Document Centre 440/432/430/426/425/420 User Guide
About This Guide Welcome to the Xerox family of Document Centre products. This User Guide provides detailed information, technical specifications and procedural steps when using the integrated features of the machine.
Xerox Welcome Center If after product installation further assistance is required, please call our experts using the Xerox Welcome Center telephone number. When telephoning, please quote the machine serial number, which may be written in the space below. The serial number is located behind the left hand front cover, as shown: Serial number: _______________________________________ The Xerox Welcome Center telephone number is provided at the time of product installation.
Throughout this User Guide, you will find that some terms are used interchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ Page is synonymous with sheet. ¾ Document Centre (DC) 440/432/430/426/425/420 is synonymous with the machine. Orientation Orientation is used to mean the direction of images on the page.
Bracket text typeface The [Bracket Text] typeface is used to emphasize the selection of a feature mode or button. For example: ¾ Select [Image Quality]. ¾ Apply the new settings. ¾ Select [Save]. Italic typeface The Italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in Italic typeface. For example: - Always follow safety procedures when operating the equipment.
Notes are statements that provide additional information. For example: NOTE: If the DC440/432/430/426/425/420 does not include the Finisher and/or High Capacity Feeder, ignore the first step. Hints Hints help users perform a task. For example: HINT: Select the X / Y display areas to display a pop up keypad which can be used to enter and save the values. Cautions Cautions are statements that suggest mechanical damage as a result of an action.
Related Information Sources Information available for the Document Centre 440/432/430/ 426/425/420 consists of: - This User Guide - The On-line Help system - The Document Centre 440/432/430/426/425/420 ST System Administration Guide - The Xerox CentreWare Customer Documentation NOTE: Please note that the screens shown in this user guide apply to a fully configured DC440/432/430/426/425/420 and therefore may not exactly represent the configuration being used.
Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety testing and performance of this product have been verified using Xerox materials only.
Use of an extension cord with this product is not recommended or authorised. Users should check building codes and insurance requirements if a properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating. Disconnect Device for this product is the power cord.
Never defeat interlock switches. Machines are designed to restrict operator access to unsafe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened. Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned. Quality Standards: The product is manufactured under a registered ISO9002 Quality system.
Regulatory Information FCC Part 15 This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
Send Header Requirements Federal Communications Commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission. The message must clearly contain an identifier and telephone number for the entity (business or individual) sending the message. This facsimile machine provides the local ID and name features required for the FCC regulation.
WARNING:Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can severely damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack. You may safely connect the machine to the following standard modular jack: USOC RJ-11C.
¾ Make your machine incompatible with their equipment. ¾ Require modification or alteration of the machine. ¾ Otherwise physically affect performance of the machine. WARNING:When programming emergency numbers and/ or making test calls to emergency numbers:- Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. - Perform such activities in the off-peak hours, such as early morning hours or late evenings.
equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
This product contains laser warning labels. These labels are intended for use by Xerox Service Representatives and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.
Environmental Compliance Energy Star® Xerox Corporation designed this product to comply with the guidelines of the ENERGY STAR® program of the Environmental Protection Agency. As an ENERGY STAR® Partner, Xerox has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. Your Document Centre 440/432/430/426/425/420 will be delivered with the timer for switching to Low Power Mode from the last copy/print out, set at 15 minutes.
Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.
Bills, checks, or drafts for money drawn by or on authorized officers of the United States Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress ¾ Adjusted compensation Certificates for veterans of the World Wars ¾ Obligations or Securities of any foreign government, bank, or corporation ¾ Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reprodu
Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau) Copying of the following is also prohibited in certain states: automobile licences, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.
Ground Fault Interrupter (GFI) If a fault is detected in the power supply to the Document Centre 440/432/430/426/425/420, a Ground Fault Interrupter (GFI) device on the machine automatically removes all electrical power. If power is interrupted, locate the GFI on the right side of the machine, towards the back. If the GFI has been activated: - on the DC426/420 the switch will be in the down position. - on the DC440/432/430/425 the switch will be in the left position.
Product Overview The Document Centre 440/432/430/426/425/420 is not simply a conventional copier. It is a digital device capable of being used for copying, faxing, printing and scanning, dependent on the configuration. For more information on available options, contact the local Xerox representative. The graphic representations of the touch screen throughout this User Guide are based on a fully configured Document Centre 440/432/430/425 with the Copy mode as the default.
Identifying the machine components The following pages provide information about the Document Centre components and control panel buttons as well as a description of the services and modes available. Contact the local Xerox Representative for more information.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-3 Product Overview NOTE: The Document Centre 425 Digital Copier is also available as a single-sided copier only. The Document Feeder will be replaced by a Document Glass Cover and a maximum of 2 paper trays will be available. Limited features will be available on this configuration.
Optional Components The graphic below shows some of the optional components available. Depending on the Document Centre configuration the following may be already be available. Finisher High Capacity Feeder (HCF) Duplex module (DC420/425) Duplex Module Paper Trays 3 &4 Makes two-sided copies from one-sided and/or two-sided documents. Refer to page 3-14 for more information. NOTE: The Duplex Module is not an optional component on the DC425 single-sided configuration.
Enables the printing of addresses on envelopes as an alternative to using labels. It can hold a maximum of 70 envelopes of 24lb (substance 24) paper at one time. The envelope tray can only be used in place of tray 1. Refer to “Paper and other media” on page 10-1 for more information. High Capacity Feeder (HCF) This tray is located on the left side of the machine, under the Bypass Tray and Finisher or Left Tray.
Editing Kit Allows editing tasks to be carried out on part or all of a document. For more information refer to “Edit (optional)” on page 3-30. Fax The Fax option includes a digital modem with automatic fallback capability supporting baud rates of 2.4 kbps to 14.4 kbps on the DC426/420 and bit rates up to 33.6 kbps on the DC440/432/430/425. For more information refer to “Fax” on page 4-1.
Powering On Ensure that the DC440/432/430/426/425/420 is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet. For detailed technical information, refer to “Specifications” on page 14-1. The DC440/432/430/ 426/425/420 takes approximately 3 1/2 minutes to power ON and complete a self test. DC440/432/430/425 The 440/432/430/425 power switch is located on the top of the printer on the right hand side. ¾ Locate the ON / OFF switch.
DC426/420 On the DC426/420 the power switch is located on the right hand side of the printer. ¾ Locate the ON / OFF switch. ¾ Switch to I to turn the machine on. The DC426/420 digital copier will take approximately 59 seconds to power ON.
When powering off the DC440/432/430/426/425/420, the machine remains on for approximately 10 seconds before the power is terminated. The machine is storing files and preparing for the shutdown. CAUTION: Failure to leave at least 20 seconds between repeated power off /on can result in damage to the DC440/ 432/430/426/425/420 hard drive.
Power Save Modes The DC440/432/430/426/425/420 has energy saver features which significantly reduce the power consumption during periods of inactivity. The Power Save Indicator is a light, located on the lower-left portion of the control panel. The Power Save feature operates in three modes: - Stand-by - Low Power - Power Save (Auto Off/Sleep) NOTE: The behavior of these modes will depend on the configuration of the machine.
Prior to entering Low Power or Power Save (Auto Off/Sleep), the machine is in Stand-by Mode whenever it is not copying, faxing, scanning or printing a job. The touch screen is visible and ready to be programmed. Low Power Mode As delivered, the machine automatically switches into Low Power Mode 15 minutes after the last copy/print out. In this mode, the touch screen is blank and the Power Save Indicator light is on.
queue (fax receive or network print), or a fax or print job arrives in the print queue. The machine responds within one second and all the features are available within 50 seconds. NOTE: The machine will not exit Power Save (Auto Off/Sleep) mode if a fax job arrives and the fax enabled trays are empty. The job will be held in memory until either the control panel is touched or paper is loaded.
Product Overview ¾ Enter the password using the keypad and select [Enter]. NOTE: User access to Setups is password protected. Please contact the Key Operator or refer to “Setups” on page 11-1 for assistance. ¾ Select [Machine Setups]. ¾ Select [Timers].
¾ Select the option required. ¾ The touch screen displays the current timer value. Use the scroll buttons to apply the new setting and select [Save]. ¾ Select [Close]. ¾ Select [Exit]. The touch screen displays ‘Please wait...exit routine in progress’. After a few seconds the screen reverts to the standard display. The timer settings have now been changed.
The DC 440/432/430/426/425/420 has established performance with the use of recycled paper with its consequent benefits to the environment. Xerox recommends the following recycled paper that can be obtained both through Xerox and many other office suppliers.
Modes There are three modes available on the machine: - Features - Job Status - Machine Status. The mode buttons access the screens which enable users to program features, monitor the status of jobs on the machine and obtain general information about the DC440/432/430/426/ 425/420. NOTE: The features available will depend on the machine configuration.
Select this button to access the feature screens. Each “screen” is accessed by a tab. The first screen for each tabbed feature contains all the basic settings required for each feature. For example, the first Copy screen enables programming to make a copy and the first Fax screen to send a fax. The additional screens provide settings to allow further programming selections. Machines connected to the network are able to support two types of walk up fax - Embedded Fax or Server Fax.
¾ Select [All Services].The pop-up window will be displayed. ¾ Select the Feature option required or select [Close] to cancel. Job Status button Use Job Status to check on the progress of a job and if necessary to change its position in a queue. ¾ Select [Job Status] on the control panel. The Print Queue is the default setting and will be automatically displayed. ¾ Select [Other Queues] to display the queues available. NOTE: The queues available are dependent on the machine configuration.
Completed Fax Jobs Queue Maintains all Fax jobs that have been successfully completed, canceled by a user or canceled due to a fault. Certain failed fax jobs will be maintained in the machine memory and available for re-submission. Inbound Server Fax jobs do not appear in the queue. Scan Queue Maintains all active and pending Network Scanning and E-mail jobs.
Machine Information Displays the Customer Support Number, Machine Serial Number, and Software levels. Paper Supply Status Displays the status of each paper tray, the bypass tray, and the optional high capacity feeder. It also displays the size, type, and color of the media in each tray and whether or not embedded fax printing is enabled for each tray (if embedded fax is installed). The Key Operator sets the defaults and enables specific paper for printing fax documents.
Displays a list of the six most recent faults, the date and time of the code and the status (active or cleared). Select the Fault Clearance Instructions button for assistance when clearing an active fault. Reports and Counters Print Reports Accesses the various reports available for printing. - Options Report (DC 426/420) - lists the options currently connected to the machine. - Pending Jobs Report - lists the jobs that are still in memory and the available memory.
- Printer Configuration - lists the status of the printer options, installed options, PCL options, PostScript options and connectivity options. NOTE: If enabled, the Printer Configuration Report will automatically print after the machine has been successfully powered up. - PostScript Font List - lists the available PostScript fonts for the printer. - PCL Font List - lists the available PCL fonts for the printer.
Select [Machine Status]. ¾ Select [Reports & Counters]. ¾ Select [Counters]. ¾ The ‘Total Pages Printed’ billing counter for the machine will be displayed. Enter this number on the meter reading card. ¾ To review the counter for an individual mode, select the required feature button. Product Overview ¾ NOTE: If available, select [Additional Counters] to access more mode buttons. ¾ Select [Exit]. ¾ To exit [Machine Status], select either [Job Status] or [Features].
System controls Access button Help (?) button accesses additional information about a specific task. Language button changes the text to an alternative language (when available). - displays a pop-up login window to access the Set-up Tools used to adjust the defaults of the machine. Clear All (AC) button - resets the default settings and displays the first screen for the current pathway. Interrupt button temporarily interrupts a job to enable a priority job to be programmed.
Job Interrupt is used to temporarily suspend the current copying/printing to allow an urgent copy job to be completed. When using job interrupt only a limited range of features will be available for programming. The System Administrator can set up Job Interrupt as follows: Interrupt on Set Boundary Interrupt on Page Boundary ¾ the machine will finish printing the current set. the machine will finish printing the current page. Select [Job Interrupt]. The indicator light will be lit.
Auditron Access Screen The Auditron is a feature of the machine which automatically tracks usage. If Auditron is enabled, an account number must be entered. For account number allocation, or further information about the Auditron, please contact the Key Operator. ¾ Use the numeric keypad to enter the account number. ¾ Select [Enter]. ¾ Make feature selections as required to complete the job. ¾ To exit the account, select [Clear All] twice.
In addition to the graphic and message display, the following information sources are designed to provide guidance and information when making copies. Using the Help (?) button The Help (?) button on the control panel, provides additional information about a specific task. The Help system also provides context-sensitive help - specific information to the task being carried out. The help screens can be reviewed in Features, Job Status and Machine Status modes.
Labels Located on the machine at point-of-need throughout the machine, labels provide guidance when, for example, clearing paper jams or loading documents. User Documentation There are 2 books available which fully describe the operation of the system. - User Guide: All operational, maintenance and machine setup procedures. - DC440/432/430/426/425/420ST System Administration Guide: Information on Network installation and setup procedures.
Copy Copy 3 This chapter contains information about the Copy screen and the features available.
Copying procedure Quick Pathway ¾ Load documents. ¾ Press [Features]. ¾ If necessary select [Copy]. ¾ Select the Copy features required. Before making copies on the DC440/432/430/426/425/420, identify what is to be copied and the number of copies required. Use the following steps to make a copy using the Document Centre. NOTE: If the Auditron has been enabled on the machine, an account number may be required before programming can commence.
Documents should be 16 - 32lb (substance 16 - 32) and 8 1/2” x 5 1/2” through 8 1/2” x 11” long edge feed or 5 1/2” x 8 1/2” through 11” x 17” short edge feed. The Document Feeder senses only standard sizes. If the documents include non-standard sizes, copy them from the Document Glass. If the sensor cannot detect the size, it scans the entire glass area and prints on 8 1/2” x 11” inch paper. Image loss might occur if the original is larger than 8 1/2” x11” inch.
¾ Before placing the documents into the document feeder, remove all staples and paper clips. ¾ Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the back or left of the machine. ¾ Align the stack with the left and rear edges of the document feeder tray and position the guide to just touch the edge of the documents. ¾ Check the green light on the top rear of the document feeder.
¾ Copy . Raise the document feeder or the document glass cover, if fitted. Pic of document feeder being raised ¾ Place the document face down onto the document glass, aligned with the tip of the registration arrow near the top left of the document glass. ¾ Lower the document feeder.
Constant Velocity Transport Glass The Constant Velocity Transport (CVT) glass is the narrow strip of glass located at the left hand side of the document glass. When documents are fed from the document feeder, the CVT glass automatically scans the images into memory, and does not apply to documents placed on the glass. Constant Velocity Transport Glass 2. Select the Features button ¾ Select [Features] located on the left of the numeric keypad. Ensure that the first Copy screen is displayed.
Copy ¾ Select [Clear All] once to cancel any previous screen programming selections. NOTE: Selecting Clear All twice will clear all the programming pathways and return the machine to its default status. Features Button Clear All Button 3. Select the features The features available on the first Copy screen are those used most often. Many of the features contain a selection called Other. Select this option to access additional programming options.
For a more detailed explanation of the standard features available on the touch screen please refer to the following pages: - Output - page 3-10 - Sides Imaged - page 3-14 - Reduce / Enlarge - page 3-16 - Paper Supply - page 3-18 - Image Quality - page 3-20 4. Enter the quantity DC440/432/430/425 DC426/420 ¾ On the DC440/432/430/425 the maximum copy quantity is 999. On the DC426/420 the maximum copy quantity is 250. Use the numeric keypad to enter the number of copies required.
¾ Copy 5. Select Start Select [Start]. Each document is scanned once only. The size and orientation are displayed in the upper left hand corner of the touch screen. If a resource problem or programming conflict prevents the job completing, a message will be displayed. Follow the message to resolve the problem. On completion, remove the scanned documents from under the document feeder or from the document glass. Start button 6.
Standard Features - Copy Quick Pathway ¾ Select [Features] on the control panel. ¾ If necessary select [Copy]. ¾ Select the features available on the first [Copy] screen. Use the first Copy screen to select the standard features for a copy job.
Output Icon HINT: Use the Output Icon located on the lower left hand side of the screen to quickly and easily switch from the Center Tray to the Left Tray. Collated 1,2,3. 1,2,3. This option delivers the specified number of copy sets to the Center Tray in the same order as the documents. If selecting two copies of a three-page document, the order of the output will be pages 1-2-3,1-2-3. Uncollated 3,3.. 2,2..
Stapled (optional) If the Finisher has been fitted, the Stapled option will be available. 1,2,3. NOTE: The Finisher is not available on the DC425 singlesided configuration. The Finisher can staple either 8 1/2” x 11” x 17” in sets of 2 to 50 sheets of 20lb (substance 20) paper either automatically or manually. The staple cartridge holds 5000 staples. NOTE: Uncollated is not available for stapled copies.
Place the documents face down and long edge feed over the green rectangle with the left edge of the documents against the tab of the Staple Cartridge Door. ¾ Slide the documents forward until you hear the click of the staple being inserted. The staple is inserted in the upper left corner of the documents. ¾ Remove the stapled set from the Finisher. Copy ¾ Convenience Stapler (optional) The Convenience Stapler is an optional extra and can be installed if the Convenience Shelf is fitted.
¾ With the documents face up, slide the corner to be stapled into the stapler. ¾ The stapler will automatically staple the documents. • During stapling the indicator light on the left hand side of the stapler will be lit. ¾ Remove the stapled set from the Convenience Stapler. Sides Imaged Up to 50 double-sided copies, ranging in size from 8 1/2” x 5 5 1/2” through 11 x 17” can be made automatically from one or two-sided documents. • 1 1: single-sided copies from single-sided documents.
Orientation Select the Other option to access the Orientation features. DC440/432/430/425 Select the Other option and then either 1 2, 2 1 and 2 ‘ 2 to access the following orientation options available: Head to Head—the output will be the same orientation as the documents. Head to Toe—the output will be rotated 180o on the second side. Portrait—the image appears in the portrait orientation. Landscape—the image appears in the landscape orientation.
Portrait ImagesLandscape Images. Head to Head for binding on the long edge A A B Head to Toe for binding on the short edge DC426/420 Head to Head for binding on the short edge B Head to Toe for binding on the long edge A A B B select the Other option and then 1 orientation options available: 2 to access the following Head to Head—the output will be the same orientation as the documents. Head to Toe—the output will be rotated 180o. NOTE: Inserts can not be programmed with 1 2.
Copy ¾ Select [Auto] or one of the presets options. Reduce / Enlarge options 100% size for size copies. Auto automatically reduces / enlarges a document to fit on the paper size selected. NOTE: When Auto Reduce/Enlarge is selected, the machine automatically selects 8 1/2” x 11” long edge feed paper.
HINT: To save time use the pop-up keypad on the touch screen instead of the scroll buttons to insert values. Select the display box for the size selections (the small rectangle to the left of the scroll buttons) and a keypad will be displayed. Enter the values and select Save. - Custom — used to reduce or enlarge a document in nonequal proportions. Again, 100% and Auto are available to reset the magnification after using a custom setting.
Open the paper tray. The tray attributes window is displayed. ¾ Load the tray. ¾ If the paper type or colour has been changed, select [Change Type or Colour] and programme the new settings. Select [Save]. ¾ Select [Confirm] to carry on with the job. Copy ¾ NOTE: The size and orientation is determined for all trays except the Bypass Tray. Paper Supply options Auto Presets Other accepts the default setting (standard white paper) for the paper supply.
Image Quality Use the image quality settings to adjust the quality of the output. Image Quality options Text used for scanning text, solids, line art and halftones. Auto automatically adjusts the image quality based on the attributes of the document. Auto can also be used to make copies of documents that contain halftones and different images. Photo used for scanning continuous-tone photographs and highquality, high-frequency halftones.
y Quick Pathway ¾ Select [Features] on the control panel. ¾ If necessary select [Copy]. Copy Added Features - Copy The Added Features tab offers additional programming features for a copy job. When selected, a series of tabs is displayed. Image Adjustment - page 3-22 Output Format - page 3-34 Job Assembly - page 3-48 ¾ Select [Added Features]. NOTE: Only those features relevant to the machine configuration will be available.
Image Adjustment tab - Copy For more information about the features available refer to the following: Original Size - page 3-22 Bound Originals -page 3-25 Image Shift -page 3-27 Expert Image Quality - page 3-28 Erase - page 3-29 Edit (optional) - page 3-30 ¾ Select [Added Features]. The Image Adjustment screen will be displayed. Original Size (DC440/432/430/425)/Original Input (DC426/420) Use this feature to copy and/or manipulate non-standard size documents from the Document Feeder and Document Glass.
Place a document on the document glass and select the features required. ¾ Select [Original Size]. ¾ Select the option required. Copy ¾ Original Size (DC440/432/430/425)/Original Input (DC426/420) Options Auto Original Size automatically determines the size of the document being copied and selects a paper supply source of the same size. The machine cannot sense the size of non-standard documents.
To produce size for size copies ¾ Load the documents. ¾ Select [Auto] paper supply. ¾ Select [Added Features]. ¾ Select [Original Size]. ¾ Select [Mixed Size] and select [Save]. ¾ Enter the quantity and select [Start]. NOTE: Inserts, Booklet Creation and N Up (2 Up on the DC426/420) cannot be used with Mixed Size Originals.
¾ Load the documents. ¾ Select the paper size required. ¾ Select [Added Features]. ¾ Select [Original Size]. ¾ Select [Mixed Size] and select [Save]. ¾ Enter the quantity and select [Start]. Copy To produce reduced / enlarged copies NOTE: Inserts, Booklet Creation and N Up cannot be used with Mixed Size Originals. Bound Originals Select Bound Originals to make copies of pages from bound documents or magazines using the Document Glass.
¾ Select the features required. ¾ Select [Added Features]. ¾ Select [Bound Originals] and select the features required. ¾ Select [Save]. ¾ Select [Start]. Bound Originals options Off Page 3-26 the feature is not available. Side 1 copies only the page on the left when looking at the open book, face up. Side 2 copies only the page on the right when looking at the open book, face up. 1 and 2 copies both pages of an open book and places each page on a separate sheet of paper.
erases up to 2 in from the gutter area down the center of a bound document. When the 1 and 2 option is selected any amount from 0 - 2 in can be entered. Image Shift Use this feature to change the position of the image on a page. ¾ Select the features required. ¾ Load the document. Ensure that the documents are in the same orientation as the media loaded in the paper trays. ¾ Select [Added Features]. ¾ Select [Image Shift] and the option required. ¾ Select [Save] and [Save] again.
- Side 2: shifts the image to the left or right, up or down for the second page of the document being copied. The image can be shifted up to 2 in. Independent: Use this to set different image placement options for side 2 of the documents. Mirror Side 1: sets the image shift selections for side 2 the same as those entered for side 1. Expert Image Quality Use this feature when documents require more than the basic image quality adjustment. ¾ Select the features required. ¾ Load the document.
Copy Expert Image Quality options Sharpness adjusts the sharpness of the image. This feature is used to increase the sharpness of fine lines and details, or to decrease the sharpness for a smooth, uniform appearance. However, it is advisable not to decrease the sharpness too much, the copy might appear distorted. Normal is the default setting. Gray Scale Copying (DC426/ 420) use when copying documents containing highlights and shadows. This option provides better reproduction of graylevels.
¾ Select [Border Erase] or [Edge Erase]. ¾ Use the scroll arrows to enter the amount of erase required. ¾ Select [Save]. ¾ Enter the quantity and select [Start]. Erase options Off Border Erase Edge Erase the feature is not available. to erase equal amounts from all edges, up to 2 in. to erase a specific amount from each edge of the copy. Up to 2 in can be applied to each edge. Edit (optional) Use the Editing Kit to change the appearance of a document copy.
DC426/420 there is a choice of two edit options - Area Edit or Page Edit. there is a only one choice available - Edit Area Edit (DC440/432/430/425) ¾ To protect the document make a copy first. ¾ Use the orange editing marker, draw around the areas to be printed, or draw a thick line through the areas. Press firmly on the edit marker. The line indicating the area to be printed must be dark, without any breaks. NOTE: There is no limit to the number of markings.
Area Edit options Off Delete Inside Delete Outside the feature is not available. scans everything outside the orange lines and ignores everything inside. The center area will be blank. scans everything inside the orange lines and ignores everything outside. The outside area will be blank. Centring (DC440/432/430/425) centres the image from inside the marker area onto the output paper. Areas outside the marker area are deleted.
Off Copy Page Edit options the feature is not available. Mirroring a mirror image of the document is created. Inversion changes all the black images on the page to white and all the white images to black. Edit (DC426/420) Edit is available on the DC426/420. For instructions on programming the Edit option, refer to “Area Edit (DC440/432/ 430/425)” on page 3-31. Edit options Off Delete Inside Delete Outside the feature is not available.
Output Format - Copy Quick Pathway ¾ Select [Features] button on the control panel. ¾ If necessary select [Copy]. ¾ Select [Added Features]. ¾ Select [Output Format]. Select the features available on the Output Format screen to enhance the appearance of a copy job.
Load the documents in the document feeder. ¾ Make the required feature selections. ¾ Select [Output Format]. ¾ Select [Transparencies]. Following the instructions, select the option required. ¾ Load the transparency stock. ¾ Programme [Change Tray Attributes]: Copy ¾ • Select [Type]. Use the up / down scroll arrows to display the transparency option. Select [Transparency] and select [Save]. • Select [Color] then [Clear] and then [Save]. ¾ Select [Start].
Transparency options Off Blank Dividers the feature is not available. places a blank sheet of paper between each transparency. No Dividers prints transparencies with no dividers, Copy Sets can still be selected. Printed Dividers an additional paper copy is automatically inserted after each transparency. Copy Sets prints additional paper sets of the transparencies. Select Copy Sets and use the number keypad to enter the quantity required.
Use the following steps to program N Up on the DC440/432/ 430/425. ¾ Load the documents in the document feeder. Documents must be loaded long edge feed. ¾ Make the required feature selections for the job. Select [Paper Supply] and the paper size required. ¾ Select [Added Features] and then [Output Format]. ¾ Select [N Up]. ¾ Select either [2 Up] or [4 Up]. ¾ Select landscape or portrait and then [Save]. ¾ Enter the quantity. Select [Start].
Annotation Use this feature to add the date, page numbers and a comment to the copy output. NOTE: N Up (2 Up on the DC426/420), Booklet Creation, Bound Document, Uncollated, custom size documents and envelopes are not available with Annotation. ¾ Load the documents. ¾ Make the required feature selections. ¾ Select [Added Features]. ¾ Select [Output Format]. ¾ Select [Annotation]. The Annotation options will be displayed.
Date Copy Annotation options prints the current date, based on the machine settings. On the DC440/432/430/425 the date is added to the top or bottom of a page on the left, right or center . On the DC426/420 the date can be added to the left, right or center of the top of a page only. Page Numbering prints page numbers. On the DC440/432/430/425 the page number is added to the top or bottom of a page on the left, right, or center .
HINT: If the document image extends to the top edge of the page, reduce the image to 90% of its document size to make room for the annotation. If the same position is inadvertently selected for the date, page numbering and comment, they will be displayed in the default order: comment (left), page number (center) and date (right). When date is selected there is a choice of format - MM/DD/YY or DD/MM/YY. NOTE: When loading documents long edge feed, the annotation can only be printed at the top of the page.
Copy ¾ Use the pop-up keypad to enter a new comment. Select [More Characters] to use additional characters. If an incorrect entry is made, select the button to backspace. ¾ Select [Save]. ¾ The comment will be displayed in the list.
Inserts This feature enables a different type of stock to be automatically inserted within a set. Up to 10 inserts can be added per copy set. When using the DC440/432/430/425 two insert trays are available for programming. The paper tray(s) selected must match in size and orientation with the paper tray being used for the main body of the job. NOTE: 1 2 and 2 used with Inserts. ¾ Load the insert stock into the required paper tray. ¾ Program the Tray Attributes window and select [Save].
Working from the beginning of the document set, count through to the first insert. ¾ Using the arrow buttons scroll through to the required page number. Copy ¾ NOTE: If the insert is to be blank, add a blank sheet to the document set. For printed inserts enter the page number of the page as it appears in the documents. ¾ Select [Add Insert]. The insert programmed will appear in the review window. To correct an error, select [Delete Last Insert].
¾ After the last entry has been made select [Save]. ¾ Load the documents into the document feeder and select [Start]. NOTE: When 2-2 is selected the insert page range increases from 1-50 to 1-99. This is because each 2-sided page counts as 2 pages. Booklet Creation When this feature is selected the DC440/432/430/426/425/420 will print two pages, side by side, on both sides of each page. To create a booklet fold the copies in half. The pages will appear in the correct order.
Load the documents in the Document Feeder long edge feed and in order, with the first page on top. ¾ Select [Booklet Creation] in [Output Format]. ¾ Select [On]. ¾ Enter the quantity required and select [Start]. Copy ¾ NOTE: If the document is 8 1/2” x 11” and 11” x 17” paper is selected as the output, the DC440/432/430/426/425/420 prints the booklet at 100%. If a paper size is not selected, the machine defaults to the same size paper as the document and reduces the images to fit.
¾ Select either [Front Only] or [Front and Back]. ¾ Select [Blank Covers] or [Printed Covers]. ¾ Select the cover stock tray. Select [Save]. ¾ Load the documents and select [Start]. NOTE: When using covers with inserts, the cover tray can be the same tray as one of the inserts tray. The cover stock must be the same size and orientation as the body of the document. Covers options Off the Covers feature is not available.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-47 Copy NOTE: 1 2, 2 1,Build Job, Uncollated, Transparencies, Envelope Tray, Booklet Creation and Mixed Size Originals (if APS (Auto Paper Select) is selected) cannot be used with the Covers feature. If Annotation is selected with Printed Covers, the annotation programmed will appear on the back cover.
Job Assembly - Copy Quick Pathway ¾ Select [Features] on the control panel. ¾ If necessary select [Copy]. Use the productivity features available in the Job Assembly tab to program a job. For more information about the features available refer to the following: Build Job - page 3-48 Stored Jobs - page 3-50 ¾ Select [Added Features] ¾ Select [Job Assembly]. Build Job Use this feature to build a job that requires different settings for each page.
Split the documents into sections for individual programming. ¾ Select [Build Job] and then [On]. ¾ Programme the job requirements for the first section of the job. ¾ Load only the first section in to the document feeder or place the document on the glass. ¾ Select [Start]. Copy ¾ NOTE: If more than a quantity of 1 has been selected, the machine, depending on the features programmed, will copy 1 set of each section. The remaining sets will be copied at the end of the job.
NOTE: Inserts or Interrupt cannot be used with Build Job. The Build Job 2 Sided selection will only copy Portrait documents in Head to Head or Head to Toe orientation. HINT: If a memory fault occurs, it is advisable to reduce the number of originals from 50 to 40. The number of originals that can be scanned depends on the complexity of the document being scanned. Stored Jobs Up to 8 combinations of feature selections can be retained in the machine memory as stored jobs.
If required, use the scroll arrows to select an empty job in the Store Job list. ¾ Select [Store]. ¾ Using the keypad on the touch screen enter a name for the job. ¾ If additional characters are required select [More Characters]. If an incorrect entry is made, select the button to backspace. ¾ Select [Save] to store the name or [Cancel] to exit. ¾ The job will appear in the Job List. ¾ Select [Close].
To retrieve a stored job ¾ Select [Added Features] and then [Job Assembly]. ¾ Select [Stored Job]. ¾ Select the required job in the list and select [Retrieve]. A confirmation message will be displayed in the message area. ¾ Select [Close]. Review the programming or change any of the options before selecting [Start]. Any changes will not be saved on completion of the job. ¾ Load the documents and select [Start]. To delete a stored job ¾ Select [Added Features] and then [Job Assembly].
Quick Pathway ¾ Select [Job Status] on the control panel. ¾ The Print Queue will be Copy Managing Copy Jobs Job management can be carried out on each individual job contained within the Print Queue. The Print Queue maintains all pending and active jobs that are to be printed (Paused jobs are considered active jobs). These include network print jobs, Fax print jobs, report jobs and copy jobs. displayed. ¾ To display the Completed Print Job Queue select [Other Queues] and [Completed Print Jobs Queue].
Name the name of the job. For copy jobs, a default name ‘local’ is used. For network print jobs and reports, the name of the file is used. For faxes received, the name is typically the remote fax ID number. NOTE: Depending on the Third Party Server, different entries might be displayed for Server Fax jobs. Type the type of job. For example, Copy, Fax, Print or Proof Print.
removes the selected job from memory and completes it as instructed. Jobs are held due to missing resources. For example, embedded fax, print, sample set, delayed print and secure print jobs. Embedded Fax jobs can be labeled as Held due to incorrect paper size (the paper size required is not available). Releasing a fax job forces the machine to print the fax on any available paper, which might require a reduction or other modification. It is held in memory until the problem is resolved.
Completed Print Jobs Queue Maintains completed print jobs including Server Fax (received) jobs. Jobs are considered complete when they are successfully printed, or terminated due to user request or a fault. The queue contains the last 50 completed print jobs. Jobs are maintained on a first-in, first-out basis and organized in order of completion. Use the scroll buttons to move through the jobs in the queue. Item Name Type the number in sequence for the job. the name of the document or the remote terminal.
Fax Fax 4 Sending and receiving a facsimile (fax) is an optional feature on the Document Centre 440/432/430/426/425/420. Please refer to the following for more information. Embedded Fax Walk up fax on the Document Centre provided by a built-in (embedded) fax device within the machine. Users must select the Fax tab to access the Embedded Fax features. Server Fax (DC440/432/430/ 425) Walk up fax available on a Document Centre linked to a network.
Embedded Fax Procedure Quick Pathway ¾ Load documents. ¾ Press Please refer to the following steps on how to send a ‘quick’ fax from the Document Centre using the standard features available within Embedded Fax. [Features]. ¾ If necessary select [All Services]. ¾ Select [Fax]. ¾ Select the features required. Sending a Fax using Embedded Fax 1. Select Features ¾ If necessary select [Features] to display the feature modes.
If necessary select [All Services]. ¾ Select [Fax]. ¾ The first Fax screen will be displayed. Fax ¾ 2. Load the documents ¾ Load documents face up in to the Document Feeder or face down on the Document Glass.
3. Dial the number ¾ Using the numeric keypad, enter the fax number. If a character is normally dialed before the telephone number, for example 9 for an outside line, a pause might need to be entered after this character select [Dial Pause] on the control panel before continuing to enter the fax number. NOTE: Dial Pause is displayed as a dash. When using manual dialling, the Dial Pause character is not required; instead wait for the outside line dial tone before proceeding. Dial Pause button 4.
Fax The fax job enters the fax queue. ¾ Remove the documents. If enabled, the machine will print a transmission report once the fax has been sent. For more information about the job, select [Job Status]. NOTE: Refer to “Managing Fax Jobs” on page 4-63 for more detailed information. To help identify the status when sending an embedded fax, the following symbols will appear in the right hand corner of the touch screen.
The standard memory in the fax machine is 10 megabytes. When memory fills up, the DC440/432/430/426/425/420 switches to Immediate Send Mode. In this case, the image from each page is immediately transmitted and then deleted to make room for the next page. NOTE: If Immediate Send Mode is in use and the fax documents exceed the available memory on the transmitting machine, a message will be displayed “delete the job or select Resume to send documents already scanned”.
Quick Pathway ¾ Select [Features] on the control panel. ¾ If necessary select [Fax]. ¾ Select the features available on the first Fax screen. Fax Standard Features - Embedded Fax The first Fax screen offers access to the features required to send a fax.
Super Fine (400 x 400 dpi) recommended for photos and halftones, or images that have gray tones. It requires more communication time, but produces the best image quality. Original Type Use this feature to identify the type of document being scanned for transmission. Page 4-8 Text use this setting for text, line art and documents with large solid areas. It produces sharp text images, but might reduce the quality of halftone or photographic images. This is the factory default setting.
Fax Sides Scanned This is used to specify whether the documents are single-sided or double-sided and in some instances, the orientation is also required. ¾ Select [Sides Scanned] to access the options available. The following options are available: 1 Sided each document is single-sided. 2 Sided each document is double-sided. 1, 2,....2, 2 the first page of the set of documents is single-sided and the rest of the document is double-sided. If the document is double-sided, specify the type of document.
Dialing Refer to the following pages for information about the Dialing options. Next Destination Use this feature to send a fax to more than one location. Speed dial numbers, full numbers, group numbers, or a mixture, up to a maximum of 50 entries and 249 destinations (200 via speed dial numbers and 49 via full dial numbers) can be entered.
Select [Next Destination]. The number appears in the list. ¾ Repeat steps 3 and 4 until all the numbers have been entered. ¾ Select [Save]. Fax ¾ NOTE: If entering more than 50 numbers, the message Input limit exceeded is displayed and the additional numbers are ignored. HINT: To cancel the job and all selected destinations, select Stop. Dialing Characters Dialing characters are special characters that are used for entering fax numbers.
Dial pause [-] to pause between numbers. This pause gives the DC440/432/ 430/426/425/420 time to switch from an inside line to an outside line during automatic dialing. This is similar to using a telephone, except dial pause is automatically entered when 9 (or another designated number) is dialed to get an outside line. On the Document Centre, Dial Pause is displayed as a dash; for example, 9-1234567. For additional pause time, add multiple pauses. However, do not add pauses unless a delay is expected.
Wait for network tone detection [=] Local ID [+] character check [+] Local ID [space] character check [ ] to suspend dialing until an expected network tone is detected. Or it can be used to detect a specific tone when accessing an outside line or other services. required as part of some international telephone numbers (in place of 00). to improve readability. For example, adding spaces to a telephone number as 1 234 5678 instead of 12345678.
Line 1 select this option if Line 1 is required. Line 2 select this option if Line 2 is required. NOTE: Only 1 telephone line is available on the DC426/420. After selecting one of the above options, or if only one telephone line is available, select Send or Receive to tell the machine the type of job. Enter the phone number and select Start. NOTE: When both fax lines are installed but one is set to receive only, port (line) designation is not available.
Fax Keypad The keypad corresponds to the control panel telephone keypad buttons. Speed Dial Entering a telephone number into the dial directory automatically establishes it as a speed dial number, a short-cut version for quick dialing. Instead of entering the entire number, simply select Speed Dial and enter the three-digit speed dial number. For information about setting up the Dial Directory refer to “Dial Directory” on page 4-16.
Dial Directory The Dial Directory contains frequently used fax numbers. It also contains Speed Dial and Group Dial numbers. Names and numbers can be added to the Dial Directory by using Dial Directory Setup on the Reports & Setups tab. Refer to “Dial Directory Setup” on page 4-37 for more information. When a name is selected from the list, the DC440/432/430/ 426/425/420 automatically enters the corresponding number or group of numbers.
Each speed dial fax number can have a specific setup and cover letter. More than one number can be selected if sending a fax to more than one recipient. The Dial Directory can store a maximum of 200 numbers. Each speed dial telephone number can contain a maximum of 39 characters (digits, spaces, and pauses). In addition, a telephone number from the dialing keypad can also be entered. Use this is an alternative to selecting a speed dial number from the dial directory.
More Features - Embedded Fax Quick Pathway ¾ Select [Features] button on the control panel. ¾ If necessary select [Fax]. When the More Features tab is selected additional tabs are displayed. For more information please refer to: Advanced Features - page 4-24 Reports and Setups - page 4-34 NOTE: If Fax is the default screen this tab will be called Added Features. On selection it will change to More Features. ¾ Select [More Features]. This tab contains specific features to modify a fax.
Fax Cover Letter (Cover Page) Use this feature to automatically generate a Cover Letter for an out-going fax. ¾ Select [More Features] and then [Cover Letter]. ¾ Select [On]. The [Comment List] will be displayed. ¾ Select [To Comment] and select the recipients name from the list. The name appears under To Comment. ¾ Select [From Comment] and then the senders name from the list. The name appears under the From Comment. ¾ Select [Save]. The Cover Letter contains the following information.
- The date (month, day and year) and time (hours and minutes). Transmission Report When selected, this feature prints a confirmation of the transmission for each fax sent from the machine. The transmission report contains details about the fax and a reduced copy of the image from the first page of the fax. When sending a fax to multiple recipients (broadcast), one transmission report will be printed listing all of the recipients. ¾ Load the document. ¾ Select [More Features].
Fax Communication Mode (DC440/432/430/425) On the DC440/432/430/425 this feature allows selection of the communication mode used for transmission to a remote fax machine. NOTE: On the DC426/420 the Forced 4800 bps feature is the only available option. ¾ Load the document. ¾ Select [More Features]. ¾ Select [Communications Mode]. ¾ Select the required option. ¾ Select [Save] and then [Start].
Delayed Start Delayed Start is mainly used to transmit faxes during off-peak hours when telephone charges are lower or when sending to another country/time zone. Use Delayed Start, to transmit a document to a single destination, or use a broadcast send or polling operation. Up to 100 delayed send jobs can be programmed at one time, depending on the size of the documents and the available memory. Only one delayed poll can be saved at a time. Use the Fax Job Monitor feature to check the available memory.
Fax Send Priority (DC440/432/430/425) Use this feature to choose either a high or normal priority for a fax job. If Normal is selected the job will not be sent until all the high priority jobs have been sent. NOTE: Send Priority can be used with Delayed Start. ¾ Select [More Features]. ¾ Select [Send Priority]. ¾ Select either [Normal] or [High]. ¾ Select [Save].
Advanced Features - Embedded Fax Quick Pathway ¾ Select [Features] on the control panel. ¾ If necessary select [Fax]. The Advanced Features tab offers additional programming features that can be applied when sending a fax.
Fax Build Job Use Build Job when both the Document Feeder and the Document Glass are required within the same job, or if different programming selections are required for pages or sections of the job. ¾ Load the first section of the document set. ¾ Select the features for the first part of the job. ¾ Select [Build Job] and then [On]. ¾ Select [Start] - the documents will be scanned. The [Build Job] feature selection screen will appear on the touch screen.
NOTE: Build Job cannot be used with Poll Remote Fax, or if the Telephone button has been selected. Also, Interrupt, Clear All, Access, Features, Job Status and Machine Status will not be available when Build Job is in use. Poll Remote Fax Polling means retrieving a document from a remote machine. The DC440/432/430/426/425/420 offers several types of polling. Each method prompts specific selections.
Fax Store for Polling This feature stores documents in the DC440/432/430/426/425/ 420 memory where they can be retrieved by a remote fax machine. Each time a store for polling job is started, the new documents are added to any documents already stored. There are two methods available: Free polling Secure polling the document is immediately sent when polled. If documents are stored for secure polling and Store for free polling is selected, the polling passwords stored will be deleted.
Secure Polling: ¾ Load the document. ¾ Enter the fax number for the remote machine. ¾ Select [More Features]. ¾ Select [Advanced Features]. ¾ Select [Store for Polling]. ¾ Select [Polling Passwords] and select the password from the list and select [Close]. ¾ Select [Start]. NOTE: On the DC426/420 the Document Size window will be displayed. Select the document size and then Start to complete the job.
Fax Polling Password Button If there are no passwords in the list, use the following steps to create a password: ¾ Select [Polling Password]. ¾ If necessary, use the up/ down scroll arrows to select a blank location in the list. ¾ Use the pop-up keypad to enter the fax ID number (fax telephone number) of the remote machine that will be retrieving the document. ¾ Select [Add]. Delete documents This option is used to delete all of the electronic fax documents stored for polling.
Fax Mailbox The Key Operator establishes mailboxes and passwords for the DC440/432/430/426/425/420. If an electronic mailbox is available, electronic fax documents can be stored, retrieved and deleted in the mailbox. NOTE: There is no password restriction for storing documents in a mailbox. Store to Mailbox ¾ Select [More Features]. ¾ Select [Advanced Features]. ¾ Select [Fax Mailbox]. ¾ Select [Store to Mailbox]. ¾ Using the keypad on the control panel enter the mailbox number.
¾ Select [More Features]. ¾ Select [Advanced Features]. ¾ Select [Fax Mailbox]. ¾ Select [Print from Mailbox]. ¾ Using the keypad on the control panel enter the mailbox number. ¾ Using the keypad on the control panel enter the fourdigit mailbox password (0000-9999). The password will be displayed as ****. ¾ Select [Enter]. Fax Print from Mailbox After the document is printed, it is deleted.
Delete Mailbox Contents ¾ Select [More Features]. ¾ Select [Advanced Features]. ¾ Select [Fax Mailbox]. ¾ Select [Delete Mailbox Contents]. ¾ Using the keypad on the control panel enter the mailbox number. ¾ Using the keypad on the control panel enter the fourdigit mailbox password (0000-9999). The password will be displayed as ****). ¾ Select [Enter]. The DC440/432/430/426/425/420 confirms deletion after the mailbox number and password have been entered.
The Document Centre can automatically sense mixed size originals. Use this feature to fax a set of mixed size documents using the Document Feeder. ¾ Load the documents face up in to the document feeder. ¾ Select [More Features]. ¾ Select [Advanced Features]. ¾ On the DC440/432/430/425 select [Original Size]. On the DC426/420 select [Mixed Size]. ¾ On the DC440/432/430/425 select [Save]. On the DC426/ 420 select [On] and then [Save]. ¾ Select [Start].
Reports & Setups - Embedded Fax Quick Pathway ¾ Select [Features] on the control panel. ¾ If necessary select the [Fax]. ¾ Select [More Features] ¾ Select [Reports & Setups]. ¾ Select [More Features]. ¾ Select [Reports and Setups]. Page 4-34 Use the Reports and Setups tab to print various reports, set up directories, store comments and other specifications.
Fax Fax Reports The following reports are available on the machine: Fax Report Options Activity Report contains information about the last 50 communications completed on the machine and can either manually or automatically print a report of the telephone line activity for both receiving and transmitting jobs. This report does not count the cover page as a transmitted page, but it does count the receipt of a cover page (if created by the machine) as a received page.
Answer Mode There are two answering (or receiving) modes: Auto and Manual. ¾ Select [Answer Mode]. ¾ Select the option required. Page 4-36 Auto Answer the DC440/432/430/426/425/420 automatically answers the telephone. The Key Operator can set the Auto Answer delay between 0 and 15 seconds. This depends on the way the machine is used. The delay gives recipients an opportunity to answer the telephone. After the programmed time delay (or immediately if it is set to 0), the machine automatically answers.
Fax Dial Directory Setup The DC440/432/430/426/425/420 enables programming of numbers for individuals and groups. Begin by programming individual numbers. Then, combine numbers that are to be included in a group. Individual Use this feature to enter numbers in to the Dial Directory. ¾ Select [More Features]. ¾ Select [Reports & Setups]. ¾ Select [Dial Directory Setup]. ¾ Select [Individual]. ¾ Select a blank location in [Dial Directory]. ¾ Select [Next].
¾ Use the soft keypad to enter the name of the recipient (up to 18 characters). If an incorrect entry is made, select the button to backspace. ¾ Select [Next]. ¾ Select the desired default settings for the faxes to be sent to this recipient Resolution, Communication Mode and Maximum Storage Width. ¾ Select [Next].
The [Cover Letter] screen will appear. ¾ Select either [On] or [Off]. If [Off] is selected, Select [Next]. ¾ If [On] is selected select the ‘To’ Comment. ¾ Select a comment from the Comment List. ¾ Select the ‘From’ Comment’. ¾ Select a comment from the [Comment List]. ¾ Select [Next] - the Delayed Start options screen will be displayed. ¾ Select [Save] OR select [On] and use the scroll arrows to indicate the hour and minutes when the fax is to be transmitted.
Maximum Store Width determines the size of the image stored in memory. An 11” x 17” document can be stored as an 8 1/2” x 11” document to save memory. This also depends on the ability of the recipient to receive large documents. If the remote fax machine cannot receive documents larger than 8 1/2” x 11”, save it as an 8 1/2” x 11” document. Saving it as an 11” x 17” document uses additional memory needlessly.
Following the same steps used to enter a name in the Individual Directory, refer to “Dial Directory Setup” on page 4-37, enter a group name in the Group Directory ¾ Choose a group number, name the group and save. ¾ From the Dial Directory select the individual names and numbers that are to be included in the group. ¾ After each name and number, select Add to add it to the group. ¾ To delete a group, select the group number and select [Delete]. ¾ The machine automatically selects the last number.
To send a Group Fax ¾ Select [Dial Directory]. ¾ Use the up and down keys to locate the directory number required. Groups will be at the bottom of the list. ¾ Enter #01 to go to the top of the list). ¾ Select the required number details appear in the display window. ¾ Select [Next] to add the selection to the current dial list. ¾ To enter additional locations, repeat steps 5 and 6. Comment Setup Comments are used in the To and From lines on a cover page.
Select [Next ] (DC440/432/ 430/425) or [Enter] (DC426/ 420 ) to display the keypad. If an incorrect entry is made, select the button to backspace. ¾ Enter the comment(s). ¾ Select [Save] and then [Save] again. Fax ¾ Transmit Header Print The Document Centre will automatically print the following information on the top of each page of an outgoing fax: - Machine ID number - Company logo - Destination name - Date, Time, and Page number Use the following steps to switch this feature on.
Server Fax Procedure 440/432/430/425 Quick Pathway ¾ Load documents. ¾ Press [Features]. ¾ If necessary select [All Services]. ¾ Select [Fax]. Server Fax does not have any telephony capabilities, documents are scanned and filed to a defined location where a Third Party Fax Server retrieves the document and forwards it to its final destination. Server Fax is based on the Network Scanning feature, please refer to “Network Scanning” on page 6-1 for more information.
Fax Sending a Fax using Server Fax 1. Select Features ¾ If necessary select [Features] to display the feature modes. ¾ Select [Clear All] once to cancel any previous screen programming selections. Selecting [Clear All] twice clears all the programming pathways and returns the machine to its default status. Features Button Clear All ¾ If necessary select [All Services]. ¾ Select [Fax].
¾ The first Fax screen will be displayed. 2. Load the documents ¾ Load documents face up in the Document Feeder or face down on the Document Glass.
¾ Fax 3. Dial the number Using the numeric keypad, enter the fax number. 4. Select Start ¾ Select [Start]. The fax job enters the fax queue. ¾ Remove the documents. If enabled by the System Administrator, a Confirmation Report will be printed at the machine to confirm that the fax has been scanned and filed successfully or if not, the report will also display any errors that may have occurred.
Standard Features - Server Fax Quick Pathway ¾ Select [Features] on the control panel. ¾ If necessary select [All Services]. ¾ Select [Fax]. The first Fax screen offers access to the features required to send a fax. For more information about the features available refer to the following: Resolution - page 4-48 Original Type - page 4-49 Sides Scanned - page 4-50 Dialing - page 4-51 ¾ Select the features available on the first Fax screen.
Fax Original Type Use this feature to identify the type of document being scanned. Text use this setting for text, line art and documents with large solid areas. It produces sharp text images, but might reduce the quality of halftone or photographic images. This is the default setting. Auto use this setting for combinations of text and photos, or text and graphics. Photo use this setting for photographs and images that have a continuous tone. However, it might reduce the sharpness of the text.
Sides Scanned This is used to specify whether the documents are single-sided or double-sided. For double-sided documents the image orientation can also be programmed. ¾ Select [Sides Scanned] to access the options available. The following options are available: 1 Sided each document is single-sided. 2 Sided each document is double-sided. 2 Sided 2nd side rotated 1, 2,....2, 2 Page 4-50 each document is double-sided with each second side rotated by 180º.
Fax Dialing Four dialling options are available within the Server Fax screen. Send List/Phonebook The Send List and Phonebook features enable users to create a list of fax recipient numbers for a current fax job, or alternatively store regularly used numbers on the machine. Send List and Phonebook features share the same touch screen. Whichever feature is selected, the same touch screen will be displayed. Fax numbers can be added to both areas.
Phonebook this is a list of saved fax numbers. Once added, Phonebook entries can only be edited by selecting [Add to Phonebook] or [Delete]. Refer to the following steps for more information: ¾ Select [Phonebook] or [Send List]. ¾ Enter a fax number using the numeric keypad OR select the number from either list. ¾ If required, select Dialing Chars] and add the characters to be stored with the fax number.
Dialing Characters Dialing characters are special characters that are used for entering fax numbers. Dialing characters are entered as part of the fax number, this feature can be selected from the Server Fax main screen or from the Send List / Phonebook feature. ¾ Select the character required. ¾ Select [Add]. ¾ Repeat the above steps for each character. ¾ Select [Enter] to exit.
character (/) again to turn off Mask Data. The characters or numbers entered between the slash (/) characters are displayed as asterisks (*). Password Check Switch [S] Pulse to Tone Switch [:] for remote terminal identification. This character verifies that the correct number has been dialed, which is very important if sending a confidential document. A password is required before transmission to a remote machine.
Quick Pathway ¾ Select [Features] button on the control panel. ¾ If necessary select [Fax]. ¾ Select [More Fax Features]. Fax More Fax Features - Server Fax When the More Fax Features tab is selected the following features will be available: Lighter / Darker - page 4-55 Original Input Size - page 4-56 Delayed Start - page 4-57 NOTE: If Fax is the default screen this tab will be called Added Features. On selection it will change to More Fax Features.
Original Input Size Allows a user to manually select the size of the document when the machine is unable to detect the document size, for example when a document has a black border. Auto Size Detection is the default setting. NOTE: Auto Size Detection works with both the document feeder and the document glass. Standard and Custom sizes work with the platen glass only. A message will only be displayed when the machine has detected the document size. ¾ Select [Original Size]. ¾ Select the option required.
Fax Delayed Start This feature allows a user to choose a time, within the next 24 hours, at which a fax will be sent. IMPORTANT: The time to send is added to the job information sent to the Fax Server with the scanned image. The Third Party Fax Server retains the fax for sending at this time. ¾ Load the document. ¾ Select [More Fax Features]. ¾ Select [Delayed Start]. ¾ Select [ON] - the options will be displayed.
Authentication Mode - Server Fax Authentication is used by the System Administrator to restrict user access to the features within E-mail, Network Scanning and Server Fax: NOTE: If Authentication has been enabled it will be enabled for all three services. The following steps may vary depending on the authentication mode set up by the System Administrator. Please contact the System Administrator for further assistance. Login - Guest Access A login passcode is required.
Fax Login - Network Authenticated Access A login name and password are required. ¾ Select [Enter]. ¾ Using the keyboard enter the network user name. NOTE: Select [More Characters] if required. ¾ Select [Enter]. ¾ Enter the network password. NOTE: Select [More Characters] if required. ¾ Select [Enter]. A pop-up message will be displayed. The machine is now processing the log in request. The machine will now attempt to authenticate the user on the network.
Login - Guest Access and Network Authenticated Access Both Guest Access and Network Authenticated Access can be enabled together. This allows users to select how they wish to login. ¾ Select [Network Authenticated Access] and then select [Enter]. ¾ Enter the required login details. OR ¾ Select [Guest Access]. ¾ Using the control panel keypad enter your passcode. ¾ Select [Enter].
Select the required network environment. ¾ Select [Enter] to continue. ¾ Complete login to User Name and Password. Fax ¾ If required, please contact the System Administrator for further assistance. Logging Off ¾ Select [Access] A warning message will be displayed. ¾ Select [OK]. NOTE: If a user is logged on to Network Accounting or the Auditron at the same time as Authentication, the user will be logged off the other service at the same time as logging off from Authentication.
LAN Fax (Local Area Network Fax) When the Document Centre is connected to a network, faxes can be sent from a Workstation directly to the Document Centre to be forwarded on to the destination machine. As with faxes scanned in at the Document Centre, faxes sent over the network will be placed in the Fax Queue before being sent on to the final destination. NOTE: LAN Fax and Server Fax cannot be installed at the same time.
Quick Pathway ¾ Select [Job Status] on the control panel. ¾ Select [Other Queues]. ¾ Select [Fax Queue] or [Completed Fax Jobs Queue]. Fax Managing Fax Jobs Managing the Fax queues consists of maintaining each job within the queue. Job management is performed on each individual job contained within the queue. Controling jobs includes organizing, advancing and initiating jobs based on their characteristics.
the top line or top two lines depending on the number of fax lines available. Scroll to see information about each fax job in the queue. When sending a fax to multiple recipients (broadcast), the Fax Queue displays the number of the first recipient when the job is actively being sent to that recipient. Then, it displays the second number in place of the first number and so on as each number is dialed. A status of Completed in the Fax Queue means the fax has been received.
allows a pending fax send job to be promoted to the top of the queue. Once promoted, the DC440/432/430/426/425/420 manages the prioritization of the jobs in the queue. Delete deletes the selected active or pending job. A pop-up window enables confirmation or cancellation of the request. If an active job is deleted, communication stops immediately. The job is removed from the Fax Queue and placed in the Completed Fax Queue with an error code in the Status column.
Type the job category, such as receive, broadcast, immediate LAN fax, mailbox polled, mailbox polling, mailbox receive, mailbox send, manual poll, polled, polling, send and unknown (power interruption). Owner the person who submitted the job. For LAN fax jobs, this is the name of the person submitting the job. For fax send, broadcast, mailbox send, and polling reservation jobs, the owner is displayed as local.
The Xerox DC440/432/430/425 is capable of working at a maximum speed of 33.6Kbps across a good quality, analogue telephone line to another fax machine with the same speed capability. This speed is dependant upon the quality of the connection; the poorer the quality, the slower the speed. ISDN (Integrated Services Digital Network) is a digital alternative to the analogue network.
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Media Print Media Print 5 Media Print allows a walk-up user to print a file from a floppy disk.
Using Media Print Quick Pathway ¾ Select [Features] on the control panel. ¾ Select ASCII Text, Postscript, PCL, TIFF (Tagged Image File Format) and PDF (Portable Document Format) file formats can be printed on the DC440/432/430/426/425/420. Use the following steps to make prints using Media Print. [Media Print]. ¾ Make sure the disk is DOS formatted. ¾ At the workstation, select [Print to File] and select the options required for the job.
Select [All Services] ¾ Select [Media Print]. ¾ Select [Read Disk], the files and directories contained on the diskette will be displayed. Media Print ¾ The files and directories will be displayed in the Directory List. Scroll through the list to find the file to be printed. If the file is inside a subdirectory, select the subdirectory to display the list of files. ¾ To exit the subdirectory, select [Close Directory].
¾ Select the file to be printed. The file name is automatically added to the Print List. Select the name again to remove it from the list. ¾ When all of the files required appear in the Print List, select [Start]. The system reads the selected files and submits them for printing. Select [Print Queue] in Job Status to review the job. ¾ On completion remove the disk from the floppy drive. NOTE: The disk must remain in the floppy drive until the system has finished reading the files.
Network Scanning The Network Scanning option will be available on the DC440/ 432/430/426/425/420 if the machine is connected to the network and the optional E-mail and Network Scanning kit (sometimes known as Scan to File kit) has been installed.
Network Scanning Quick Pathway ¾ Select [Features] on the control panel. ¾ if necessary select [All Services]. ¾ Select [Network Scanning]. ¾ Select the Template required. Network Scanning enables the creation of an electronic image file by scanning an original document. The image file is placed into a network filing location specified in a Template. A template stores the user’s preferred network scanning options.
Network Scanning Summary Box Features Directory Document Folder/Name Image Quality Original Size Sides Imaged Scan Resolution the directory path where the file being scanned will be stored. the name of the folder in which the image will be stored. any adjustments required for specific types of originals - Text, Photo, Auto. the size of the original document. selects 1 or 2 sided scanning. 600 x 600 dpi (DC440/430/432), 400 x 400 dpi, 300 x 300 dpi, 200 x 200 dpi, or 100 x 200 dpi.
Templates and template list The template list contains an ordered list of all the templates available to the Document Centre. There are two types of template that can be displayed: - CentreWare Internet Services templates - template names preceded with a “@” character - CentreWare Scan Services templates - template names not preceded with a “@” character NOTE: Refer to the CentreWare Customer Documentation for more information on CentreWare Scan Services templates.
A template can contain either a public or private filing location or repository. Public Repository Private Repository If a user selects a template that contains a public filing location the scan job will be filed to that location without the user having to enter a password to access the filing location. If a user selects a template that contains a private filing location, a password must be entered for that job to be successfully filed.
If the template has been set up with a Private Repository: ¾ Select [Start]. A pop-up window will be displayed asking for a password to be entered. ¾ Select [Output Format]. ¾ Select [Login Name/ Password]. ¾ Select [Password]. ¾ Enter the password to access the filing location. ¾ Select [Save] twice. ¾ Select [Start] to scan the job.
Quick Pathway ¾ Select [Features] on the control panel. Use the features available in Image Adjustment to temporarily apply changes to a template. ¾ Select NOTE: If Network Scanning is the default screen this tab will be called Added Features. On selection it will change to Image Adjustment. ¾ Select Refer to the following for more information: [Network Scanning]. [Image Adjustment].
Original Size Use to enter the size of the document when scanning from the Document Glass or the Document Feeder. The DC440/432/ 430/426/425/420 uses this information to calculate the settings for the original size that you specify. NOTE: Auto is the default setting. ¾ Select [Original Size]. ¾ Select the options required. ¾ Select [Save]. Original Size Options Auto Custom Standard Page 6-8 accepts the machine’s automatic size sensing.The size detected will be matched to a standard size paper.
This feature adjusts the image quality settings applied to the scanned document. ¾ Select [Basic Image Quality]. ¾ Select the options required. ¾ Select [Save]. Basic Image Quality Options The following options are used to define what type of original is being used for scanning: Text - used for scanning text, solids, line art, and halftones. Auto - used to scan documents that contain halftones and images or photographs. Photo - used for scanning continuous-tone photographs.
Sides Imaged This feature enables users to scan single-sided or doublesided documents. NOTE: All scan jobs are stored as single-sided images. ¾ Select [Sides Imaged]. ¾ Select the options required. ¾ Select [Save]. Sides Imaged Options 1 Sided scans side one of the document. 2 Sided scans both sides of the document. 2 Sided, Side 2 is Rotated (DC440/432/430/425) Image Orientation (DC440/432/430/425) scans both sides of the document, the second side image is rotated 180°.
Adjusts the magnification size of the stored image file. ¾ Select [Reduce/Enlarge]. ¾ Select the options required. ¾ Select [Save]. Reduce/Enlarge Options: Normal reduces/enlarges the dimensions of the stored image file in equal proportions. Custom reduces or enlarges the dimensions of the document in nonequal proportions. By setting the X and Y coordinates, the length and width of the stored image file can be adjusted separately. 100%: Auto sets the magnification to 100%, size for size.
Stored Image Settings Defines the image output requirements. ¾ Select [Stored Image Settings]. ¾ Select the options required. ¾ Select [Save]. Stored Image Settings Options Resolution defines the resolution at which the original will be scanned and the image stored. Select from 600 x 600 dpi, 400 x 400 dpi, 300 x 300 dpi, 200 x 200 dpi, or 100 x 200 dpi. NOTE: The greater the resolution selected the larger the size of the stored image file.
Used to erase unwanted marks from the scanned document. ¾ Select [Erase]. ¾ Select the option required. ¾ Select [Save]. Erase Options Off Border Erase Edge Erase scanning is edge to edge. erases equal amounts (0–2 in) from the top, bottom and both sides of the document. erases amounts (0–2 in) specified from the top, bottom, and both sides independently of each other.
Output Format (or Filing Setups) Quick Pathway ¾ Select [Features] on the control panel. ¾ Select [Scan]. ¾ Select [Output Formats]. This screen displays the network location for Network Scanning jobs that are programmed in the selected template. These settings may be altered and applied to the scan job.
For TCP/IP, enter the server IP address. For NetWare, enter the server name, tree and context. NOTE: Tree and Context are required for Netware NDS environments. For TCP/IP, users may specify an optional port number with the filing location IP address. For example, to specify filing to an IP port of 1026 enter 113.210.228.1:1026. NOTE: The FTP server where the filing occurs will need to be configured to accept this job over port 1026 for this scan to be successful.
Document Path / Volume This feature specifies the location of the directory path where the scanned document will be placed. - For TCP/IP: enter the Document Path - For Netware: enter the Document Path and Volume Document Name (or Document Folder) This feature allows users to change the default Document Name. For single page TIFF, the Document Name defines the name of the folder where the image files are placed. For Multipage TIFF/PDF the Document Name defines the name of the image file stored.
This feature is used to enter the login name and password of the filing location that the scanned image file will be stored in. NOTE: Use this feature if filing to a private filing location or if there is a need to change the login information for the scanned job. If File Already Exists (or Filing Policy) This feature determines how the scanned file will be stored in the repository. The default setting can be changed and applied to a scan job.
There are four options available: Filing Policy Description Rename New File the Document Centre automatically names documents being scanned. Do Not Save the Document Centre names documents being scanned using a value defined by the user. If a file or folder with the same name already exists at the filing location it will not be overwritten by the device and the scan job is aborted. Overwrite Existing File the Document Centre names documents being scanned using a value defined by the user.
Document Management Fields allow information to be stored with the scanned files. This information can be accessed by third party applications to retrieve or route the stored images. A maximum of 6 entries can be displayed for editing at the Document Centre. Users may be offered default values for an entry and this value can be temporarily altered for the job being scanned Document Management Fields information is stored in the job log (.xst) file along with the scanned image file.
¾ Place a document on the Document Glass or in the Document Feeder. ¾ Select [All Services]. ¾ Select [Network Scanning]. ¾ Select the required template containing Document Management Fields data. The Document Management Fields data contained in the template will be displayed on the touch screen. Refer to the following to alter an entry: ¾ Select the required field on the touch screen. ¾ Enter the information required using the displayed keyboard. Select [Save].
Select [Network Scanning]. ¾ Select [Output Format]. ¾ Select [Document Management Fields]. The current saved setting will be displayed. ¾ If required, select and change the options ¾ Select [Save].
Authentication Mode - Network Scanning Authentication is used by the System Administrator to restrict user access to the features within E-mail, Network Scanning and Server Fax Services. NOTE: If Authentication has been enabled it will be enabled for all three services. The following steps may vary depending on the authentication mode set up by the System Administrator. Please contact the System Administrator for further assistance. Login - Guest Access A login passcode is required.
Network Scanning Login - Network Authenticated Access A login name and password are required. ¾ Select [Enter]. ¾ Using the keyboard enter the network user name. NOTE: Select [More Characters] if required. ¾ Select [Enter]. ¾ Enter the network password. NOTE: Select [More Characters] if required. ¾ Select [Enter]. A pop-up message will be displayed. The machine is now processing the log-in request.
Login - Guest Access and Network Authenticated Access Both Guest Access and Network Authenticated Access can be enabled together. This allows users to select how they wish to login. ¾ Select [Network Authenticated Access] and then select [Enter]. ¾ Enter the required login details. OR ¾ Select [Guest Access]. ¾ Using the control panel keypad enter your passcode. ¾ Select [Enter].
Select the required network environment. ¾ Select [Enter] to continue. ¾ Complete login to User Name and Password. Network Scanning ¾ If required, please contact the System Administrator for further assistance. Logging Off ¾ Select [Access] . A warning message will be displayed. ¾ Select [OK]. NOTE: If a user is logged on to Network Accounting or Auditron at the same time as Authentication, the user will be logged off the other service at the same time as logging off from Authentication.
Managing Scan Jobs Quick Pathway ¾ Select [Job Status] on the control panel. ¾ Select [Other Queues]. ¾ Select [Scan Queue] or [Completed Scan Jobs Queue]. Managing the Scan queues consists of maintaining each job within the queue. Job management is performed on each individual job contained within the queue. Controling jobs includes organizing, advancing and initiating jobs based on their characteristics.
Type this is the destination folder for the job. the type of job, based on the network setup. Owner the name of the template owner, as defined in the template file. Status information about the progress of a job, such as active or faulted. Scanned/Filed Display the number of sheets scanned and filed for active jobs. displays information on the jobs contained in the Scan queue. Use the toolbar across the top of the Scan Queue to manage the jobs. Delete deletes the selected job.
Use the scroll buttons to move through the jobs in the queue. Destination Type this is the destination folder for the job. displays the filing protocol used - either TCP/IP or Netware. Owner the name of the template owner, as defined in the template file. Status information about a job, such as active or faulted. Scanned/Filed Display the number of sheets scanned and the total number of pages already successfully stored at the remote location.
E-mail E-mail 7 The E-mail option will only be available on the DC440/432/430/ 425 if the machine is connected to the network and the optional E-mail and Network Scanning kit has been installed. Using the E-mail feature users are able to send scanned images as e-mail attachments. Users can also add and remove recipients, change the From e-mail address and edit the Subject line of the e-mail message. NOTE: Refer to the CentreWare Customer Documentation for more information.
Standard Features Quick Pathway ¾ Select [Features] on the control panel. ¾ If necessary [All Services]. ¾ Select [E-mail]. Users can select the features available within the E-mail screen to enter the SMTP (Simple Mail Transfer Protocol) email addresses, or search the internal / public address books to select the address information to build the address list for a job. Up to 128 recipient addresses can be entered in to the list.
Using the touch screen keypad, users are able to enter e-mail addresses manually on the Document Centre. ¾ Load document into the Document Feeder or place it on the Document Glass. ¾ Select [E-mail]. ¾ Select [To]. ¾ Using the keypad enter the recipient details. NOTE: Use the buttons along the top to access further options. ¾ Select [Enter]. The address will appear in the Address List - refer to example. ¾ Repeat the above steps as required for Cc, Bcc, From and Edit Subject.
Once an entry appears in the Address List users are able to select: Details to display the recipient address details and From addresses. NOTE: The Address information displayed is determined by how the address was originally added to the Address List from the Internal Address Book, Public Address Book or entered manually. Refer to “Using the Address Books” on page 7-4 for more information about Address Books.
E-mail Public Address Book Stores external company addresses on the machine. Created by the System Administrator within Internet Services. The DC440/432/430/425 will accept a Public Address Book file that contains a list of user names and their e-mail addresses. This file must be of the CSV (Comma Separated Values) format for the device to be able to read the file contents. NOTE: The majority of word processing packages will allow you to create a CSV file.
Internal Address Book Otherwise known as the LDAP (Lightweight Directory Access Protocol) stores internal company addresses on the company network. The Internal Address Book is created by the System Administrator. The Document Centre will display search results for the Internal Address Book as defined by the LDAP configuration. For example, an LDAP server can return a search enquiry "And" as "Andrew Smith" when the result "Andrews, James" may have been expected.
Quick Pathway ¾ Select [Features] on the control panel ¾ Select [E-mail] Use the Image Adjustment features to apply changes to the document being scanned. NOTE: If E-mail is the default screen this tab will be called Added Features. On selection it will change to Image Adjustment.
Original Size Used to enter the size of the document when scanning from the Document Glass or the Document Feeder. ¾ Select [Original Size]. ¾ Select the option required. ¾ Select [Save]. Original Size Options Auto accepts the machine’s automatic size sensing. Do not use Auto for non-standard sizes. The machine cannot sense the size of non-standard documents. NOTE: Auto is the default setting. Mixed Size Originals is always enabled to Auto.
E-mail Basic Image Quality Adjusts the settings for the output. ¾ Select [Basic Image Quality]. ¾ Select the option required. ¾ Select [Save]. Basic Image Quality Options Text - used for scanning text, solids, line art, and halftones. Auto - used to scan documents that contain halftones and mixed images. Photo - used for scanning continuous-tone photographs and high-quality halftones. Auto Exposure enhances documents that have colored backgrounds.
Sides Imaged This feature enables users to scan a single-sided or doublesided job. ¾ Select [Sides Imaged]. ¾ Select the option required. ¾ Select [Save]. Sides Imaged Options 1 Sided scans the document as a single-sided job. This is the default setting on the machine. 2 Sided scans the document as a head to head double-sided job. 2 Sided, Side 2 is Rotated scans the document as a head to toe double-sided job. NOTE: The Document Feeder must be used when scanning 2 sided documents.
Defines the resolution and the file format in which to send scanned images. ¾ Select [Stored Image Settings]. ¾ Select the option required. ¾ Select [Save]. Stored Image Settings Options Resolution Output Image Format defines the scan resolution options. Select from 600 x 600 dpi, 400 x 400 dpi, 300 x 300 dpi, 200 x 200 dpi, or 100 x 200 dpi. sets the format for scanned images to Tiff, Multipage Tiff or PDF files.
HINT: Multi page and Single page TIFF files are formatted with the *.TIF extension. PDF files are formatted with the *.PDF file extension. Erase Erases unwanted marks from the edges of a scanned document. ¾ Select [Erase]. ¾ Select the option required. ¾ Select [Save]. Erase Options Off Border Erase Edge Erase Page 7-12 scanning is edge to edge. erases equal amounts (0–2 in) from the top, bottom and both sides of the document.
Quick Pathway Select this tab to enter additional programming for the following: ¾ Select [Features] on the control panel. ¾ Select [E-mail]. ¾ Select [Output Format]. Reply to Used to enter a reply to e-mail address or to search a configured address book. NOTE: This feature can also be accessed from the Reply to button on the From details screen. ¾ Select [Reply to]. ¾ Enter the e-mail address using the keypad on the touch screen. ¾ Select [Enter].
Authentication Mode - E-mail Authentication is used by the System Administrator to restrict user access to the features within E-mail, Network Scanning and Server Fax Services. NOTE: If Authentication has been enabled it will be enabled for all three services. The following steps may vary depending on the authentication mode set up by the System Administrator. Please contact the System Administrator for further assistance. Login - Guest Access A login passcode is required.
E-mail Login - Network Authenticated Access A login name and password are required. ¾ Select [Enter]. ¾ Using the keyboard enter the network user name. NOTE: Select [More Characters] if required. ¾ Select [Enter]. ¾ Enter the network password. ¾ Select [Enter]. NOTE: Select [More Characters] if required. A pop-up message will be displayed. The machine is now processing the log-in request.
Login - Guest Access and Network Authenticated Access Both Guest Access and Network Authenticated Access can be enabled together. This allows users to select how they wish to login. ¾ Select [Network Authenticated Access] and then select [Enter]. ¾ Enter the required login details. OR ¾ Select [Guest Access]. ¾ Using the control panel keypad enter your passcode. ¾ Select [Enter]. NOTE: The From address cannot be changed if E-mail has been accessed via the Authentication Mode.
If previously configured by the System Administrator, users may select alternative authentication environments. ¾ If necessary, select [Network Authenticated Access]. ¾ Select [Enter]. The environment name that appears in the [Change] button will vary depending on the network. The example shown refers to a DNS Domain. ¾ Select [Change DNS Domain]. ¾ Select the required network environment. ¾ Select [Enter] to continue. ¾ Complete login to User Name and Password.
Logging Off ¾ Select [Access] . A warning message will be displayed. ¾ Select [OK]. NOTE: If a user is logged on to Network Accounting or the Auditron at the same time as Authentication, the user will be logged off the other service at the same time as logging off from Authentication.
Quick Pathway ¾ Select [Job Status] on the control panel. ¾ Select [Other Queues]. ¾ Select [Scan Queue] or [Completed Scan Jobs Queue]. Managing the Scan queues consists of maintaining each job within the queue. Job management is performed on each individual job contained within the queue. Controling jobs includes organizing, advancing and initiating jobs based on their characteristics.
Destination Type this is the destination folder for the job. the type of job, based on the network setup. Owner the name of the template owner, as defined in the template file. Status information about the progress of a job, such as active or faulted. Scanned/Filed the number of sheets scanned and filed for active jobs. Use the toolbar across the top of the Scan Queue to manage the jobs. Delete deletes the selected job. Details displays additional information about a job in the Scan Queue.
Type this is the destination folder for the job. displays the filing protocol used - either TCP/IP or NetWare. Owner the name of the template owner, as defined in the template file. Status information about a job, such as active or faulted. Scanned/Filed the number of sheets scanned and the total number of pages already successfully stored at the remote location. Use the toolbar across the top of the Completed Scan Jobs Queue to manage the jobs.
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Print Print 8 When the Document Centre 440/432/430/426/425/420 is connected to the network, electronic jobs that require printing can be sent from a workstation directly to the machine.
Print Driver Features When selecting the DC440/432/430/426/425/420 as the printer, the associated print screen will be displayed on the workstation. Select [Print] from the toolbar in the software program to display the print screen. The following pages describe the options that may be available on the print driver. About tab User Preferences tab System Configuration tab Fonts Paper/Output tab provides the software version number and copyright information.
Jobs can be released either locally or remotely, prior to the specified time. To release a job, select the job in the Print Queue and select Release. The job will be placed at the end of the pending jobs in the Print Queue and processed normally. - Secure Print— enables a password to be entered to protect a job. The job will be held in a queue and not printed until the same password is entered at the DC440/ 432/430/426/425/420.
Document Options tab Image Options tab use to select a negative image, mirror image, or bitmap smoothing for a document. This feature can also be used to adjust the brightness, contrast, resolution, and magnification. Draft Mode printing enables the document to be printed in a reduced quality mode, which uses less dry ink. Graphics mode selects specific options when printing graphics, for example raster or vector.
Print Tower Mailbox If the Tower Mailbox is fitted, print jobs can be sent to a mailbox bin. Mailboxes are normally assigned by the System Administrator. The mailbox contains 10 bins. On the DC440/432/430/425 each bin can accommodate 5 1/2” x 8 1/2” 8 1/2” x 11” long edge feed and 11” x 17” short edge feed paper sizes and can hold approximately 100 sheets of 20lb (substance 20).
Managing Print Jobs Quick Pathway ¾ Select [Job Status] on the control panel ¾ The Print Queue will be Job management can be carried out on each individual job contained within the Print Queue. The Print Queue maintains all pending and active jobs that are to be printed (Paused jobs are considered active jobs). These include network print jobs, Fax print jobs, report jobs and copy jobs.
the name of the job. For copy jobs, the default name local is used. For network print jobs and reports, the name of the file is used. For faxes received, the name is typically the remote fax ID number. NOTE: Depending on the Third Party Server, different entries might be displayed for Server Fax jobs. Type the type of job. For example, Copy, Fax, Print or Proof Print.
Release removes the selected job from memory and completes it as instructed. Jobs are held due to missing resources for example, embedded fax, print, sample set, delayed print and secure print jobs. Embedded Fax jobs can be labeled as Held due to incorrect paper size (the document size required is not available). Releasing a fax job forces the machine to print the fax on any available paper, which might require a reduction or other modification, it is held in memory until the problem is resolved.
Print Completed Print Jobs Queue Maintains completed print jobs including Server Fax (received) jobs. Jobs are considered complete when they are successfully printed, or terminated at the user’s request or due to a fault. The queue contains the last 50 completed print jobs. Jobs are maintained on a first-in, first-out basis and organized in order of completion. Use the scroll buttons to move through the jobs in the queue. Item Name Type the number in sequence for the job.
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Internet Services Internet Services utilizes the embedded Web User Interface which enables communication between the HTTP server and the DC440/432/430/426/425/420. Internet Services can be used in conjunction with scanning, e-mailing, printing and faxing. NOTE: This feature must be installed and set up by the System Administrator prior to use. After installation some of the Internet Services features will have restricted access. Contact the System Administrator for further assistance if required.
Standard Features - Internet Services By entering the IP Address of the DC440/432/430/426/425/ 420 as the URL (Universal Resource Locator) in the Browser, direct access to the DC440/432/430/426/425/420 is available. NOTE: Microsoft Internet Explorer version 4.x or later, or Netscape Navigator 4.x or later, should be used. Other browsers may work, but could produce unexpected results.
Internet Services Function Action Services Tab Radio Buttons Accesses the Job Submission or Stored Template service area page. Apply (new settings, settings) Applies changes. Cancel Exits the page without updating. Device Index Accesses Internet Services index for the Document Centre. Help Context sensitive Help is provided with Internet Services. Use the Help buttons and menus to access further information. Print/Fax Submission Submits a job for printing or faxing.
Services Tab There are two options available within Services. ¾ Job Submission is used to submit print ready jobs to the Document Centre ¾ Stored Templates contains the templates created in Internet Services for controlling Scan to File jobs. NOTE: Print files should not be larger than 6 MB. Job Submission ¾ Select [Services]. ¾ Select [Job Submission]. Job Attributes will be displayed. If required: ¾ Type in the number of copies. ¾ Using the drop-down lists, select other options.
Stored Templates allows users to create/modify and remove Scan to File templates that reside on the Document Centre. The template itself determines the settings specific to that Scan job. This option will only be available if Network Scanning has been enabled on the Document Centre. ¾ Select [Services]. ¾ Select [Stored Templates]. ¾ Select the specific stored template required for the job.
Queue Tab The Queue tab enables users to promote, delete or release a job in the Document Centre print queue. NOTE: There is a time delay in refreshing the true status of deleted and promoted jobs. Select Refresh Job after deleting or promoting a queued print job. ¾ Select [Queue]. The Document Centre queue information will be displayed. ¾ Select [Refresh Jobs] to update the job list.
The Status tab allows users to review the current status of the input and output trays available on the Document Centre. ¾ Select [Status]. The status of the Document Centre displays in the left frame. The tray status, including the size, color and type of media, tray availability and output tray is displayed in the right frame. Use the scroll bars to view more information. ¾ Select [Refresh Status] to update the information. ¾ Select [Reboot Machine] to remotely reboot the machine.
Properties Tab Properties are the settings that control the Document Centre and how it operates. The settings contained within the Properties tab can only be modified by System Administrators. ¾ Select [Properties]. ¾ Select the option required. Refer to the following table for more information about the options available.
Feature Name Action General Setup: System Contains the job option defaults and the actual location of the Document Centre. Job Management (DC440/432/430/425) Provides the System Administrator with the ability to set permissions for the category of user who may delete jobs from the Queue. Media Size Conversion Used for the conversion of A4/A3 and letter/ ledger size paper for printing. When enabled the Document Centre will check the status of the paper trays for the paper size required for printing.
Feature Name Services: Page 9-10 Action Allows System Administrators to view or set parameters for stored templates, set up repositories / template pools, modify the default template and modify printer settings. Internet Messaging (DC440/432/430/425) The System Administrator uses this feature to set up default e-mail features and functionality. This feature will only be available once E-mail has been installed on the machine.
Action Services cont... • Overwrite Existing File - the scanned document overwrites the previously scanned files under the specified document folder. • Do Not Save - when scanning to file, the newly scanned files are created under a new document folder that matches the document name specified in the template’s File service. • Rename New File - when scanning to file the new document is given a generated name that is derived from the date and time stamp of the file server.
Feature Name Portfolio: Page 9-12 Action Contains the Document Centre service information. Xerox and system contact information, the Document Centre profile, fault history and billing meters are also included here.
Maintenance provides a way to view and test printer functions on the Document Centre. ¾ Select [Maintenance] and the option required. - Font Listing displays a listing of PCL and PostScript fonts. - Print Test Page enables a test page to be printed at the machine. - Reports displays a list of the reports that are available for printing.
Assistance Tab Use Assistance to access the internet links for software, browser and Xerox support. ¾ Select [Assistance]. ¾ Select the option required to access the relevant information. NOTE: The Customer Support and Service numbers entered here will also be displayed on the DC440/432/430/426/425/ 420.
This section explains the components, functions and procedures for Network Scanning or Scan to File. Refer to the Document Centre 440/432/430/426/425/420 System Administration Guide, Chapter 6 of this User Guide and the CentreWare documentation for more information. Public and Private Repositories Repositories are directories or filing destinations set up on a server where files and saved documents created by scanning are held. Documents can be scanned to either a public or private repository.
Template Pools Template pools are directories where scanning templates reside. With Internet Services, an existing directory on a file server can be designated as a pool for DC440/432/430/426/ 425/420 templates. Template Management Templates are used for scanning, faxing or printing jobs at the DC440/432/430/426/425/420 control panel. Users can select a template to use “as is,” or use Internet Services to create a brand new one, or modify an existing one.
Services provide the file, fax, print and scan parameters for template operation. These are defined by the System Administrator on the default template, but users can change the parameters of a template in Stored Templates by creating a new template or modifying an existing template. For example, a private repository can be defined in a File Service for a specific scanning template. The minimum requirement is that either File or Fax Service needs to be specified for a template.
Services Fax Page 9-18 Parameters Description Login Name Login name used to access the Filing location Path to Document (NetWare) Directory Path (TCP/IP) This is the location where files will be transferred to on the server. For Netware, this can include an absolute or relative NDS Context (in addition to a volume name and directory path) if the path to where the files are to be transferred is in a different NDS Context than the NDS Context of the Netware login.
Print Local Copy Parameters Number of Copies Description Defines how many copies to print. Staple (if Finisher option is Staples the printed output. available) Scan Basic Selects scanned input and output document settings. Original Type Type of document that is being scanned. Selections are: Auto - the Document Centre automatically determines the type of input document. Text - input documents that are primarily composed of text, line art, or solid areas.
Services Page 9-20 Parameters Description Sharpness Selects the sharpness and clarity of the images on the document being scanned. Image Size Sets the page dimensions for the input and scanned document file. Original Size Select the dimensions of the input document. The original size can be detected as auto, pre-set or custom. Stored Size Set the dimensions of the output document.
Parameters Description Reduce/Enlarge Sets reduction or enlargement. Selections are: Auto - automatically computes the proper size of the scaled image so that it can fit within the output document dimensions without cropping. Normal - enables the Scale Preserving Aspect Ratio field which enables reduction or enlargement of an image proportionately. Type the percent (50 - 200) required to reduce or enlarge the image.
Document Management Fields The Document Management Fields feature allows users to include variable programmable data with a job when it is being scanned to a repository. The scanned job will be stored with this information in the Job Log. The Job Log can then be accessed by third party software and the Document Management information retrieved with the scanned file.
Once a System Administrator has defined the repositories and default templates, the templates are available for use. Users can access and modify templates within Stored Templates. Refer to the following for information on creating, copying and modifying a template. NOTE: The default template cannot be deleted. Creating a new template: ¾ Select [Stored Templates]. ¾ Select [New]. The Default Template’s settings are used to create the new template. ¾ Enter the template details.
¾ To return the template to its last saved values, select [Restore Settings]. NOTE: Use the Add, Edit or Delete buttons to create, modify or delete a Document Management Field entry. Copying a template: ¾ Select [Stored Templates]. ¾ Select the required template. ¾ Select [Copy]. A copy of the template automatically appears on the screen. ¾ Enter a new name for the template, an optional template description and if required, the owner of the template. ¾ Select [Apply].
Scanning to a public repository: ¾ Create a scan template for Scan and File Services. Refer to “Template Operations” on page 9-23 for information on creating a template. ¾ Select the template. In the template’s File service, select [Public] as the Repository and choose a path from one of the pre-defined repository servers. ¾ Select the template at the Document Centre control panel. ¾ Scan the document at the Document Centre. The document is scanned to the public repository.
To edit an electronic file, first scan the document, then retrieve it in a TIFF editing application, such as PaperPort. ¾ Create a scan template for Scan and File Services. Refer to “Template Operations” on page 9-23 for information on creating a template. Or ¾ Select [Scan to PaperPort] in the Internet Services template. ¾ Select the template at the Document Centre ¾ Scan the document. The document is scanned to the repository.
To save time when sending faxes, users can set up Scan to Fax templates using Internet Services. ¾ Create a template for Fax Services. Refer to “Template Operations” on page 9-23 for information on creating a template. ¾ Enter the recipient’s fax number. A maximum of 100 characters can be entered. NOTE: Select Add to add the number to the phone list or highlight a number in the list and select Delete to remove the number from the list. ¾ Select the fax template at the Document Centre.
Problem Solving Refer to the following questions if experiencing a problem using Internet Services. For further assistance contact the System Administrator.
The DC440/432/430/426/425/420 is designed to use a variety of types of paper and other media. This chapter offers information about loading paper and other types of media into the DC440/432/430/426/425/420 as well as recommending the different types of paper and media that can be loaded in to the various paper trays on the machine.
Loading paper When a paper tray is opened, the DC440/432/430/426/425/ 420 assumes more paper is to be loaded. The touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper. Please refer to page 3-18 for more information about programming the paper tray attributes. Preparing paper for loading Before loading paper into the paper trays, fan the edges.
Pull out the paper tray towards you. ¾ The Tray Attributes window will be displayed on the touch screen. Paper and other media ¾ HINT: To avoid jams and misfeeds do not load paper on top of paper that may still be in the tray. Remove the paper, and reload it on top of the new stock loaded.
¾ If required, move the paper tray guides to accommodate the new paper size. - To adjust the side guide, lift the guide and slide the guide to its new position. If not positioned correctly the guide will not slot into place. - To release the rear guide push down on the tab and slide the guide to its new position. The tab will reset once the guide is correctly in place. ¾ Make sure that the guides lock tightly into place.
Referring to the tray labels, load the paper neatly into the tray. An arrow is imprinted in the left-front corner of each paper tray. Place one corner of the stack of paper tightly into the corner of the tray, covering the arrow. ¾ Take care not to fill above the maximum fill line. ¾ If the paper tray guides have been moved, slide the guides so that they are just touching the paper loaded in the tray. ¾ Close the paper tray. ¾ Select [Confirm] in the Tray Attributes window.
Paper can be loaded either short edge feed or long edge feed, however the default orientation is long edge feed. Long Edge Feed (LEF) Short Edge Feed (SEF) NOTE: Mixing paper standards can lead to image loss. The Bypass Tray The Bypass Tray can be used for a variety of different media stock. Refer to the table on page 10-13 for more information. The Bypass Tray is located on the left hand side of the machine. A tray extension, to accommodate larger paper, is provided.
¾ Following the copier labels, load the paper neatly into the bypass tray ensuring that the paper stack is registered to the front right hand corner. Take care not to fill the tray above the fill line. ¾ Slide the rear guide towards the paper until it is just touching the edge of the stack. Paper and other media Bypass Tray with the Left Tray Bypass Tray with the High Capacity Tray and Finisher ¾ Slide the High Capacity Feeder and Finisher unit away from the machine.
HINT: If unwrapping a new packet of paper with the seam side of the packet face up, turn the paper over when loading it in to the Bypass Tray. This prevents curled output. The Envelope Tray (optional) The Envelope Tray only fits in the Tray 1 position. A maximum of 70 envelopes of 24lb (substance 20) weight and any size envelope between 6.5” x 3.9” and 10” x 7” can be loaded. Mailing envelopes must be at least 4” wide and between 6” and 9.5” long. Reliable envelope sizes include 7 3/4”.
¾ Pull open tray 1 and, holding the tray on either side, gently lift the tray and remove it from the machine. ¾ Insert the envelope tray. Paper and other media Loading the Envelope Tray NOTE: When the envelope tray is inserted, the touch screen changes to display Envelope Tray Attributes. Select Confirm to accept the size shown or select Change Envelope Size to change the size. ¾ Adjust the guides in the tray to accommodate the size of the envelopes.
The High Capacity Feeder (optional) The High Capacity Feeder is an option on the DC440/432/430/ 426/425/420. Although the High Capacity Feeder is designed to accept 16 - 110lb (substance 16 - 110) paper, it can hold 2,000 sheets of 20lb (substance 20) 8 1/2” x 11” paper. NOTE: To ensure maximum performance when loading stock of 32lbs or heavier, it is recommended that the Heavyweight option is selected as the Type in the Tray Attributes screen.
This feature has to be enabled on the machine. Contact the Key Operator for further assistance. Once enabled, if loading more than one tray with paper of the same size and type, the DC440/432/430/426/425/420 automatically switches from one tray to the other, if the active tray runs out of paper. This is called Auto Tray Switching. However, the DC440/432/430/426/425/420 will not automatically switch to a tray that contains a different size, type, or color of paper.
Storing and Handling Paper Always use high-quality, xerographic grade paper in the DC440/432/430/426/425/420. Damaged, curled, or damp paper can cause jams and image quality problems. Follow these simple rules to store paper: - Store paper in dry conditions, away from extreme heat or cold, such as radiators or open windows. - Store paper flat on a shelf or pallet above floor level. - Leave the paper wrapped and boxed until ready to be used. - Re-wrap partly used packages of paper.
A variety of media types can be used in the DC440/432/430/ 426/425/420. Check the following table for special considerations. NOTE: Although 16-24lb (substance 16 - 24) bond paper is an acceptable weight, the machine might experience a problem with paper curl when feeding lightweight paper. Whenever possible, use 20lb - 24lb (substance 20 - 24) bond paper. Media Uses and Special Considerations Media Use Specifications 4.13” x 5.
Media Use Specifications 5 1/2” x 8 1/2 Statement Paper Billing, account statements • Tray 1: load LEF, 500 sheets maximum (20lb substance 20) paper. • Trays 2, 3, 4: do not use in these trays. • Bypass Tray: load LEF, 50 sheets maximum (20lb substance 20) paper. When printing from a workstation, load paper SEF; when making copies, load LEF. 8 1/2” x 11” Letter Paper Standard documents, letters, forms • Trays 1, 2, 3, 4: load SEF or LEF, 500 sheets maximum (20lb substance 20) paper.
8 1/2” x 14” Legal Paper Use Legal documents Paper and other media Media Specifications • Trays 1, 2, 3, 4: load SEF, 500 sheets maximum (20lb substance 20) paper. • Bypass Tray: load SEF,50 sheets maximum (20lb substance 20) paper. • High Capacity Feeder: do not use in this tray. 11” x 17” (the DC440/ Over-sized or enlarged • Trays 1, 2, 3, 4: load SEF, 500 sheets (20lb substance 432/430/425 requires documents, ledgers 20) paper.
Media Use Specifications 8 1/2” x 11” Drilled Paper 3-, 4- and 7-ring binders • Trays 1, 2, 3, 4: load LEF with holes on the left (for duplexing, load with the holes on the right), 500 sheets maximum (20lb substance 20) paper. • Bypass Tray: load LEF with the holes on the right (for duplexing, load with the holes on the left). Load SEF with the holes facing the back of the machine (for duplexing, load with the holes facing the front of the machine) 50 sheets maximum (20lb substance 20)paper.
Use Specifications Tabbed paper Pages that have • Trays 1, 2, 3, 4: do not use extended tabs to sepain these trays. rate pages • Bypass Tray: load a maximum of 10 tabbed sheets, LEF, with the tabs on the outside. • High Capacity Feeder: do not use in this tray. Envelopes Refer to page 10-8 for more information. For mailings • High Capacity Feeder, Trays 1, 2, 3, 4 and Bypass Tray: do not use in these trays. • Envelope Tray: (replaces Tray 1) load with the opening facing down.
Media 8, 12, 16 and 24-up Xerox labels (33-up labels may not give maximum performance and are not recommended) Use Specifications Self-adhesive labels for • Trays 1, 2, 3, 4: load LEF or envelopes and packagSEF, face up. ing • Bypass Tray: load LEF or SEF, face down. • High Capacity Feeder: load LEF, face down. HINT: For maximum performance it is recommended that labels should only be loaded into the paper trays when required. On completion of the job the labels should be removed and replaced in the box.
Cover stock Use Booklets Transparencies (clear, Presentations and overhead projection removable strip and data paperbacked). (Paperbacked transparencies can be used but may not give maximum performance). Xerox Document Centre 440/432/430/426/425/420 User Guide Specifications • Trays 1, 2, 3, 4: load LEF or SEF, face up. • Bypass Tray: load LEF or SEF, face down. • High Capacity Feeder: load LEF, face down. • Trays 1, 2, 3, 4: load LEF or SEF with the removable strip down and on the left.
Page 10-20 Xerox Document Centre 440/432/430/426/425/420 User Guide
Setups 11 Setups The DC440/432/430/426/425/420 is designed to enable machine and feature default settings to be customized to meet local requirements. This chapter contains an explanation and step by step instructions for customizing the various defaults available on the machine, plus general information regarding the procedures. This chapter is for the Owner, Key Operator and System Administrator of the machine.
Setup Procedures During manufacture, certain settings for features and functions of the DC440/432/430/426/425/420 are programmed into the machine. Once the machine is installed, the Setup Tools can be used to change these settings to suit the user’s environment. To change the settings, a user enters a PIN (Personal Identification Number). Depending on the access rights assigned to the PIN, any or all of the following tools can be accessed to allow the various settings to be changed.
enable the Fax specific default settings to be changed or set up. Refer to “Fax Setups” on page 11-34 for further information. System Administrator Tools If a PIN is entered that has been assigned ‘System Administrator’ access rights, the user can set up or change the settings for the Network Scanning, E-mail, Fax and Print features. Refer to “System Administrator Tools” on page 11-3 or the DC440/432/430/426/425/420 System Administration Guide for further information.
Owner Tools If a PIN is entered that has been assigned ‘Owner’ access rights, the user can set up or change: Access Rights the allocation of Key Operator, System Administrator, Auditron Administrator (DC440/432/430/425) and Owner Access Rights. Refer to “Access Rights” on page 11-86 for further information.
Select [Access] the Control Panel. ¾ A pop-up window will be displayed on the Touch Screen. ¾ Select [#] on the Control Panel and use the number keypad to enter the default password - 22222. ¾ Select [Enter] in the pop-up window. Setups ¾ on The following Screen is displayed and contains buttons for the types of setups available. ¾ Select the button for the setups to be changed. NOTE: If necessary select Additional Setups to access the Setup feature required. ¾ Select [Save] or [Cancel].
Machine Setups Quick Pathway ¾ Select [Access] Control Panel ¾ Enter on the Key Operator PIN - see NOTE ¾ Select [Machine Setups] Machine Setups contains the procedures for changing the default settings for the Document Centre. Refer to the following pages for more information: Paper Trays - page 11-8 Date/Time - page 11-9 Walkup Screen - page 11-11 Timers - page 11-11 Contention - page 11-13 Report Languages - page 11-15 Touch Screen Contrast - page 11-16 Customer Support No.
¾ Select [Access] the Control Panel. Setups Access the Machine Setups on A pop-up window will be displayed on the Touch Screen. ¾ Select [#] and use the number keypad to enter a Key Operator PIN - see NOTE. ¾ Select [Enter] in the pop-up window. ¾ Select [Machine Setups]. ¾ The Machine Setups screen is displayed. NOTE: The default password - #22222 - may be used if PINs have not been assigned. Refer to “Access Rights” on page 11-86 for more information.
Paper Tray Setups ¾ Select [Paper Trays]. ¾ Select any button to change the setting - a description of each follows. ¾ Make changes as required. ¾ Select [Save]. Default Tray Select the scroll buttons to select the paper supply default setting - the list contains only the paper trays available with the machine configuration. The chosen setting will be displayed prior to other selections made by the user.
Setups Date/Time Setup Date ¾ Select [Date/Time]. ¾ Select [Date Setup]. ¾ Select the scroll buttons to select the preferred display format, for example the mmdd-yy format would display 06-10-01 for a current date of 10th June 2001. ¾ Use the scroll buttons to select the current month (mm), day (dd) and year (yy). ¾ Select [Save]. NOTE: The current date is displayed on fax documents, confirmation pages and activity reports.
Time ¾ Select [Time Setup]. ¾ Select the preferred display format, 12 or 24 Hour - for example eleven o’clock at night would either be displayed as 11 or 23 hours. ¾ Use the scroll buttons to select the current time in hours and minutes. ¾ Select [Save] and [Close]. Page 11-10 NOTE: The current time is displayed on fax documents, confirmation pages and activity reports. It is also displayed when users select Annotation and Time for their copies.
Setups Walkup Screen To change the default display for the Touch Screen: ¾ Select [Walkup Screen]. ¾ Select the preferred default screen ¾ Select [Save]. The screen selected will be displayed when the machine is NOTE: The buttons available will depend on the machine switched ON, when configuration. programming or job time-out occurs, or when Clear All is selected. Timers ¾ Select [Timers]. ¾ Select any button to change the setting - a description of each follows. ¾ Make changes as required.
Auto Clear With the Auto Clear feature enabled, the machine returns to the default settings after the specified time. ¾ Select [Auto Clear]. ¾ Select [On] or [Off]. ¾ If [On] is selected, use the scroll buttons to set the timeout period. Low Power Low Power Mode becomes active after the specified time of machine non-use. When activated, the Touch Screen is blank and the Power Saver light is on.
This function is dependant on the machine configuration. Power Save/Sleep Mode (Auto Off/Sleep) 60 minutes after the last copy or print out, the machine will automatically switch into Power Save/Sleep (Auto Off) Mode. If the DC426/420 is not connected to a network, the machine switches the Power ON/OFF switch to the off position. Any stored jobs remain in the memory and the DC426/420 returns to an operational condition when powered on. ¾ Select [Power Save] or [Auto Off].
Interrupt Button The Interrupt feature enables the current job to be stopped and held in memory while another job is completed. When enabled the Key Operator can set up Interrupt to function on completion of the current set or the current page. When the Interrupt job is complete, programming for the first job is retrieved by selecting Interrupt again. Interrupt on Set Boundary Interrupt on Page Boundary The machine will finish printing the current set. The machine will finish printing the current page.
¾ If necessary, select [Additional Setups]. ¾ Select any button to change the setting - a description of each follows. ¾ Make changes as required. ¾ Select [Save]. Setups Additional Setups Report Languages Various language options can be made available for printed reports. Please contact the Xerox representative for further information. NOTE: This option will not be available on Digital Copier configurations. ¾ Select [Report Languages]. ¾ Select the language to use for printed reports.
Touch Screen Contrast ¾ Select [Touch Screen Contrast]. ¾ Use the up/down arrows to select a contrast level between 1 and 254. Alternatively, select the display window to change the setting using the pop-up keypad. The factory default is 127. ¾ Select [Save]. Customer Support Number When Machine Status is selected the machine displays the Xerox customer support telephone number. Typically, the correct number is entered by a Xerox representative when the machine is first installed.
¾ Select [Paper Sizes]. ¾ Select the preferred selection of paper sizes. ¾ Select [Save]. Setups Paper Sizes Machine Serial Number The machine displays the machine serial number when Machine Status is selected. This number is required when calling for customer support. ¾ Select [Machine Serial Number]. ¾ Use the keypad on the screen to enter the Machine Serial number - if necessary select More Characters to display an alternative keypad. ¾ Select [Save].
Xerox Supplies Number / Supplies Tel. Number The machine displays the Xerox supplies telephone number when Machine Status is selected. NOTE: The number entered here will also be displayed within the WebUI. ¾ Select [Xerox Supplies Number] or [Supplies Tel. Number]. ¾ Use the numeric keypad on the screen to enter the Xerox Supplies telephone number. ¾ Select [Save] and [Close]. ¾ Select another Setup or select [Exit] to exit the setup screens.
When a fault occurs on the DC440/432/430/426/425/420, the Touch Screen displays step-by-step instructions for the walkup user to clear the fault. The instructions include contacting the Key Operator if the fault cannot be cleared. In this instance the Key Operator can enter their PIN to access the Fault Override screen and disable the faulty component. After the component is disabled, all features will be available except those that require the disabled component.
Unavailable Features Some types of jobs will not print if the disabled component is required for a default setup. In this case, the machine displays a prompt to check the setups. The following table contains details about specific features that are unavailable when a component is disabled. Service/ Feature Disabled Component Document Feeder Disabled Feature/Result Copy 2 Up, Booklet Creation, Sides Imaged 2 Æ1 or 2 Æ 2, or Mixed Size Originals in the DADF.
Disabled Feature/Result Editing Kit Copy Finisher In Fax Setups, Embedded The machine will not print Fax jobs if the Finisher is disabled and the default is Fax (if both Fax options Stapled.
Service/ Feature Disabled Component Disabled Feature/Result Finisher In Copy Setups, Output, Collated Left Tray and Copy Setups, Output, Uncollated Left Tray The machine will not print Copy jobs if the Finisher is disabled and the default output is the Left Tray. The Output button will not be displayed on the Copy screen. Finisher and Stapler In Copy Setups, Output, Stapled The machine will not print Copy jobs if Stapled is disabled and also is the default output.
Disabled Feature/Result Print Engine In Scan Setups, Filing Setups, Proof Before Send Proof Before Sending might be enabled in some Network Scanning templates. The Proof Before Send job will be pending in the Print Queue until the print engine fault is cleared and printing is resumed. Print Queue Print Network/Print Controller jobs are temporarily removed from the Print Queue. When the fault is cleared, the machine attempts to recover the jobs.
Disabled Component Page 11-24 Service/ Feature Disabled Feature/Result Xerox Document Centre 440/432/430/426/425/420 User Guide
Setups Copy Setups Refer to the following pages for the procedures for Copy Setups, which includes programming the default settings for the following features: Quick Pathway ¾ Select [Access] Control Panel Reduce/Enlarge - page 11-26 on the Image Quality - page 11-28 ¾ Enter Key Operator PIN - see NOTE ¾ Select Output - page 11-29 Sides Imaged - page 11-29 [Copy Setups].
¾ Select [Copy Setups]. Reduce/Enlarge ¾ Select [Reduce/Enlarge]. Defaults ¾ Select [Defaults]. ¾ Use the arrow buttons to select the default magnification setting. The default magnification will automatically be selected when the machine is switched ON, when programming or job timeout occurs, or when Clear All is selected.
When users select Normal in the Reduce/Enlarge column on the Touch Screen, a selection of preset sizes is displayed. The default value of these presets can be customized to meet local requirements. The factory default presets are: 1. 100% 2. 8 1/2” x 5 1/2” through 8 1/2” x 14” 3. 8 1/2” x 11” through 11” x 17” 4. 8 1/2” x 14” through 8 1/2” x 11” 5. 11” x 17” through 8 1/2” x 11” ¾ Select [Normal]. ¾ Use the arrow buttons to select a value for each magnification preset.
Image Quality ¾ Select [Image Quality]. ¾ Use the scroll buttons to select the [Original Type] according to the document type used most frequently. See below for an explanation of each. ¾ Set the default level of darkness or lightness required for each original type. ¾ Select [Save]. Text for documents that contain line art and low-quality halftones. Colored backgrounds are automatically suppressed. This is the factory default. Auto for documents that contain text, photo, and graphic combinations.
¾ Select [Output]. ¾ Use the scroll buttons to select the default output option required - Stapled, Uncollated Left Tray, Collated Left Tray, Uncollated Center Tray or Collated Center Tray. Setups Output NOTE: The options available will be dependent on the machine configuration. The factory default is Collated Center Tray. ¾ Select [Save]. HINT: Typically, the Center Tray is used for copy output, and the Left Tray is used for fax output. Sides Imaged ¾ Select [Sides Image].
1 1 Sided single-sided copies from single-sided originals. 2 1 Sided single-sided copies from double-sided originals. 1 2 Sided double-sided copies from single-sided originals. 2 2 Sided double-sided copies from double-sided originals. For 2 Sided options, also select the orientation: Head to Head the top of the document on each side is at the top of the page. This is the factory default setting.
¾ Select [Expert Image Quality]. ¾ Select the default required - a description of each follows. ¾ Select [Save]. Sharpness Grayscale Copying (DC426/ 420) Auto Exposure Setups Expert Image Quality adjusts the sharpness of the image - select the preferred setting. provides improved reproduction of gray levels - select On or Off. select a default setting of On to enhance documents with colored backgrounds or Off to disable this feature.
Erase (DC440/432/430/425) Programs the default settings for the Edge Erase and Border Erase features. The factory default is off for all the erase features with the erase values set to 0 inches. ¾ If necessary, select [Additional Setups]. ¾ Select [Erase]. ¾ Select [Border Erase] or [Edge Erase] to change the settings - a description of each follows - or select [Off] to turn this feature off. ¾ Make changes as required. ¾ Select [Save]. Border Erase (DC440/432/430/425) ¾ Select [Border Erase].
¾ Select [Edge Erase]. ¾ Use the scroll buttons to set the default Edge Erase settings. ¾ Select [Save]. ¾ Select [Close] to exit Copy Setups.
Fax Setups On the DC440/432/430/425 both Server Fax and Embedded Fax can be installed on the Document Centre, but only one service can be enabled at any one time. If both are installed they must be configured separately. Quick Pathway ¾ Select [Access] Control Panel on the NOTE: Which ever option has been enabled, the Fax tab will retain the same name.
Setups ¾ Select [Fax Setups]. NOTE: If only Server Fax or Embedded Fax is installed, on selection of Fax Setups the relevant setup screen will automatically be displayed. ¾ If necessary, select the Fax option required. NOTE: This screen will only be displayed if both Embedded Fax and Server Fax are installed on the machine.
Server Fax Setups (DC440/432/430/425) Quick Pathway ¾ Select [Access] Control Panel ¾ Enter on the Once Server Fax has been installed on the DC440/432/430/ 426/425/420 it will need to be enabled and the filing repositories set up within the required network configuration. Please refer to the System Administration Guide or contact your System Administrator for further assistance. Key Operator PIN. ¾ Select [Fax Setups] ¾ If both Embedded and Server Fax are installed select [Server Fax].
Refer to the following pages for the procedures for changing the default Embedded Fax features. Embedded Fax Setups is divided into two areas: - Fax Terminal Setups: to set and change the defaults for the available fax options such as paper size and type, resolution, and mailbox options. - Fax Communication Setups: to set options that affect incoming and outgoing fax documents such as re-dialing and preventing the receipt of junk fax documents.
Access Fax Terminal Setups Fax Terminal Options ¾ Select [Fax Terminal Options]. ¾ Select any button to change the setting - a description of each follows. ¾ Make changes as required. ¾ Select [Save]. NOTE: Only those selections relevant to the machine configuration will be available. Local ID According to the Federal Law, the DC440/432/430/426/425/ 420 must be programmed with an identification number. The identification number, or Local ID, is the telephone number for the machine.
Setups ¾ Select [Local ID]. If more than 1 line is connected, select the line to set the local ID. ¾ Enter the telephone number of the DC440/432/430/426/ 425/420 using the keypad on the screen (up to 20 characters including spaces). ¾ Select [Save]. Local Name The Local Name is the name allocated to this particular machine. For example, it could indicate the location of the machine - for example, ‘Copier West’, or be the Company name. ¾ Select [Local Name].
¾ Select the second [Local Name] on the right of the screen. ¾ Use the keypad on the screen to enter the Local Name of the DC440/432/430/ 426/425/420 (up to 20 characters including spaces). ¾ Select [Save]. Company Logo Company Logo is used to identify the organization sending the fax in the header of the transmission report and in the cover letter for fax documents. ¾ Select [Company Logo].
Select the second [Company Logo] on the right of the screen. ¾ Use the keypad on the screen to enter the Company Logo (up to 30 characters including spaces). ¾ Select [Save]. Setups ¾ HINT: Select Change Keyboard to display additional characters. Delayed Start Time Users can scan a document and delay its transmission start time. If they do not specify the delayed start time, the machine uses the default delayed start time that is entered here. ¾ Select [Delayed Start Time].
Long Document (DC440/432/430/425) This feature allows the Key Operator to set up the machine to scan and send fax documents that are longer than 16.5”. ¾ Select [Long Document]. ¾ Select [600 mm] or [3600 mm] to enable scanning of long documents up to these lengths. ¾ Select [Save].
This default selects whether the first or the last 20 digits of a telephone number are displayed on reports and headers. ¾ Select [Dialling Digits Reporting]. ¾ Select the preferred option. ¾ Select [Save].
Fax Printing Options ¾ Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37. ¾ Select [Fax Printing Options]. Receive Reduction With this feature enabled, the DC440/432/430/426/425/420 automatically determines the required reduce/enlarge ratio for printing on the selected paper. ¾ Select [Receive Reduction]. ¾ Select [Auto] or [Off] as required.
This feature sets the default 2-sided printing setting for incoming fax documents and reports. NOTE: Duplex Printing features will depend on product configuration. ¾ Select [Duplex Printing]. ¾ Make selections as required see below. All 1 Sided is the factory default. For DC426/425/420 duplex options, also select either Portrait or Landscape output and whether printing should be Head to Head or Head to Toe. All 1 Sided: prints fax documents and reports single-sided.
Paper Attributes Programs the default types, colors and sizes of paper on which fax documents and reports can be printed. ¾ Select [Paper Attributes]. ¾ Select the buttons on the right of the screen to select the types, colors and sizes of paper on which incoming fax documents and reports will be printed - more than one type can be selected. ¾ Select [Save]. Output Selection Programs the output tray for incoming fax documents. NOTE: Output Selection features will depend on product configuration.
Programs incoming fax documents to be printed on a different size paper. For example, an incoming A3 size (European standard) fax can be trimmed to print on 11" x 17" paper. Alternatively, choose to have the machine reduce the image to fit. ¾ Select [A3 Æ 11” x 17”]. ¾ Select the option required. Fax Report Options ¾ Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37. ¾ Select [Fax Report Options].
Auto Print prints an Activity Report when the number of outgoing and incoming calls reaches 50. Only calls that were not printed on the last report are included. On Demand prints an Activity Report only when it is manually selected. Only calls that were not printed on the last report are included. Broadcast and Multi-Poll Reports Programs the machine to print a report of each broadcast send and multi-polling operation to multiple remote machines.
Programs the machine to print the status of each transmission and displays a reduced image of the first page of the original document after each transmission is completed. ¾ Select [Transmission Report]. ¾ Select the option required - [Always Print] automatically prints a report for each outgoing fax. - [Print on Error Only] prints a report only when a transmission error occurs. - [Off] turns this feature off.
Mailbox Report Programs the machine to automatically print a report informing the mailbox owner each time a fax is received. ¾ Select [Mailbox Report]. ¾ Select the default option required. ¾ Select [Save]. Fax Panel Defaults ¾ Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37. ¾ Select [Fax Panel Defaults]. Resolution Sets one of three resolutions as the default setting for outgoing fax documents.
Fine (200 x 200) Super Fine (400 x 400) reduces communication time - use for text documents. combines the features of standard and super fine resolution use for most fax documents and for black and white graphics. improves image quality and rendition - use for photos, halftones and images with grey tones. Lighter/Darker ¾ Select [Lighter/Darker]. ¾ Use the scroll buttons to select the default option required. Original Type ¾ Select [Original Type].
Forced 4800 (DC426/420) Used when fax communications are susceptible to errors. This mode is slower, but less susceptible to errors. ¾ Select [Forced 4800]. ¾ Select [On] or [Off] as the default. ¾ Select [Save]. Communication Mode (DC440/432/430/425) This feature sets the default communication mode to be used for transmission to a remote fax machine. ¾ Select [Communications Mode]. ¾ Select the default option required - a description of each follows. ¾ Select [Save].
like Super G3, this setting automatically determines the communication mode to be used based on the maximum capabilities of the remote fax machine, but initial communication speed is 14,400 bps. ECM is also used with this option. The speed can also be selected manually. The lower the speed, the less chance errors will occur during transmission. The speeds available are 14.4Kbps, 12.0Kbps, 9600 bps and 7200 bps. Forced 4800 bps used when fax communications are susceptible to errors.
To Add or Edit a Mailbox ¾ In the Mailbox List, select a mailbox to select it. To add a new mailbox, select an empty mailbox. ¾ Select [Edit Mailbox]. ¾ Select [Mailbox Password]. ¾ Use the keypad on the Control Panel to enter a fourdigit password (0000-9999). ¾ Select [Save]. ¾ Select [Mailbox Name]. ¾ Use the keypad on the Touch Screen to enter a name of up to 10 characters. ¾ Select [Save]. ¾ Select [Next Mailbox] to program another mailbox.
¾ Select [Delete Mailbox]. ¾ Select [Confirm] to delete the selected mailbox and its contents. Setups To Delete a Mailbox Fax File Management ¾ Select any button to change the setting - a description of each follows. ¾ Make changes as required. ¾ Select [Save]. ¾ Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37. ¾ Select [Fax File Management].
Mailbox Files (DC440/432/430/425)/Failed Fax Files (DC426/420) Displays a list of fax jobs that were unsuccessful after attempting to send the job a specified number of times depending on current settings. ¾ On the DC440/432/430/425 select [Mailbox Files]. (On the DC426/420 select [Failed Fax Files]). ¾ Select the required default setting. Refer to the following descriptions for more information. Auto Delete Delete in 24 hours (DC426/420) Keep automatically deletes all failed fax documents.
Select [Files for Polling]. ¾ Select the required default setting - a description of each follows. ¾ Select [Save]. Select [Close]. Auto Delete Keep Setups ¾ automatically deletes stored fax files after they have been transmitted. keeps stored fax files after they have been transmitted until they are manually deleted.
Access Fax Communication Setups ¾ Select [Fax Setups]. ¾ Select [Fax Communication Setups]. NOTE: Only those selections relevant to the product configuration will be available. Outgoing Fax Options. ¾ Select [Outgoing Fax Options]. ¾ Select any button to change the setting - a description of each follows. ¾ Make changes as required. ¾ Select [Save]. Dialing Type This setting programs a tone or pulse dialing. NOTE: This feature is restricted in some areas.
Select [Dialing Type]. ¾ If necessary, select [Line 1] or [Line 2]. ¾ Select the desired option. ¾ Select [Save]. Setups ¾ Pause Time This feature sets the amount of time for dial pauses. ¾ Select [Pause Time]. ¾ Select the scroll buttons to select a pause time in seconds. Redial Management Redial Count Redial Interval sets the number of times the machine will automatically attempt a redial if a connection cannot be made. sets the time intervals in minutes between redials.
¾ Select [Redial Management]. ¾ Select [Redial Count]. ¾ Select the scroll buttons to select the number of redial attempts. ¾ Select [Save]. ¾ Select [Redial Interval]. ¾ Select the scroll buttons to select the elapsed time in minutes between redials. ¾ Select [Save].
Line Monitor ¾ Select [Line Monitor]. ¾ Select [On] to enable this feature or [Off] to switch this feature off. ¾ Select [Save] to continue. Line Monitor Volume ¾ If [Line Monitor] is set to [On], select [Line Monitor Volume]. ¾ Select the volume setting required. ¾ Select [Save]. audibly monitors a transmission through the internal speaker until a connection is made. After connection, the line monitor is removed. sets a default volume for line monitoring as High, Normal, or Low.
Batch Send Transmits several pending documents to one destination during a single phone call. ¾ Select [Batch Send]. ¾ Select [On] to enable this feature or [Off] to switch this feature off. Resend Count Sets the number of attempts that can be made to automatically re-transmit a failed page if a page error occurs. ¾ Select [Resend Count]. ¾ Select the number of attempts the machine should make to send a failed page. ¾ Select [Save].
¾ Select any button to change the setting - a description of each follows. ¾ Make changes as required. ¾ Select [Save]. ¾ Access Fax Communication Setups as described on “Fax Communication Setups” on page 11-57. ¾ Select [Incoming Fax Options]. Auto Answer Delay Sets the delay in seconds before incoming calls are automatically answered. NOTE: This feature is restricted in some areas. ¾ Select [Auto Answer Delay]. ¾ Select the scroll buttons to set the time delay before calls are answered.
Ring Volume ¾ Select [Ring Volume]. ¾ Select [High], [Normal] or [Low] as the default ring volume. Junk Fax Prevention This feature programs the machine to only accept incoming fax documents from remote machines whose Local ID numbers are programmed into the Dial Directory. All other fax documents are rejected thereby ensuring junk fax documents such as advertisements and circulars are not received. ¾ Select [Junk Fax Prevention].
When enabled the machine automatically prints information about the transmitting machine on the top of each page. ¾ Select [Receive Header Print]. ¾ Select [On] or [Off]. Secure Fax Receive (DC440/432/430/425) This feature ensures that incoming faxes are treated as secure faxes. ¾ Select [Secure Fax Receive]. ¾ Select [On] or [Off].
Line Use Restriction (DC440/432/430/425) Where more than one line is connected to the DC440/432/430/ 426/425/420, this feature enables one line to be reserved for incoming fax documents. NOTE: It is recommended that Line 1 is used to receive faxes and Line 2 set to transmit and receive faxes. ¾ Select [Line Use Restriction]. ¾ Select [Line 1] or [Line 2]. ¾ Select [Receive Only] to reserve this line for incoming fax documents.
The Auditron feature enables machine usage to be tracked and / or controlled, preventing unauthorized access to the machine and enabling recharges for prints to be applied.The options available are described below - the chosen option must initially be enabled by the Xerox Service representative. NOTE: The default password is #22222 which may be used if PINs have not yet been assigned.
Access to the Auditron Setups is controlled by a Personal Identification Number (PIN), and it is limited on the DC440/432/ 430/425 to users who have Auditron Administrator privileges and on the DC426/420 to users who have Owner privileges. For further information about privileges, please refer to “Access Rights” on page 11-86. Access Auditron Setups ¾ Select [Access] the Control Panel. on A pop-up window will be displayed on the Touch Screen.
Setups ¾ Select the option required. - For Internal Auditron refer to “Internal Auditron (DC440/432/430/425)” on page 11-69. - For External Control Device refer to “Foreign Interface Device” on page 11-84.
¾ Access Auditron Setups. NOTE: The screen may show more options dependent on configuration. ¾ Select [Internal Auditron]. ¾ Select [Auditron Enable Setups]. ¾ Select the services to be enabled or disabled for the Auditron - see below. ¾ Select [Save]. Copy Fax enables/disables Auditron for Copy jobs. enables/disables Auditron for Fax jobs.
Select [Internal Auditron]. ¾ Select [Account Setups]. ¾ Make selections as required see below for a description of each. ¾ Select [Save]. Setups ¾ Add/Modify Accounts (DC440/432/430/425) To add an account: ¾ Select [Add Account]. ¾ Enter the account number (between 4 and 16 digits long) using the screen keypad. ¾ Select [Save]. To modify an account: ¾ Select the account number and select [Modify Account]. ¾ Select the services and copy limits for the selected account. ¾ Select [Save].
All Limits the same use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for all the services selected. Change Limit use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for each service selected. No Limit Not Allowed select this button to assign no restriction on the number of prints for this account for each service selected. a value of 0 will be displayed.
¾ To reset the counters for ALL ACCOUNTS to zero, select [Reset All Counters] at the top of the screen. ¾ Select [Confirm]. ¾ Select [Close] to continue. Setups Reset All Counters Reset All Limits ¾ To reset the limits for ALL ACCOUNTS to zero, select the [Reset All Limits]. ¾ Select [Confirm]. ¾ Select [Close]. Delete All Accounts ¾ To delete ALL ACCOUNTS select [Delete All Accounts]. ¾ Select [Confirm]. ¾ Select [Close].
Job Limit Policy (DC440/432/430/425) This feature sets machine behavior when the user’s account limit has been reached. When the limit is reached, the machine will either stop the current job immediately or let the job finish and go over the limit. ¾ ¾ Select [Job Limit Policy]. ¾ Select the preferred option see below for a description of each. ¾ Select [Save]. Select [Internal Auditron]. Terminate Immediately the machine will stop the job as soon as the account limit has been reached.
Select [Account Summary]. ¾ Make selections and changes as required. See the following page for details. Scroll List Search Counters and Limits Display Clear Counters Setups ¾ use the scroll buttons to access each account to review the counters associated with that account. The scroll list displays all accounts in numerical order with the lowest account number appearing at the top of the list. to access a particular account, select [Search], enter the account number and select [Save].
Internal Auditron (DC426/420) Quick Pathway on the 1. Service Access Setup—to set up the Auditron for one or more services. Owner PIN - see 2. Account Setup—to set up the Auditron accounts, delete accounts and to set counter limits for each account. ¾ Select Access] Control Panel ¾ Enter NOTE ¾ Select 3. Job Completion Setup—to set up how the machine should behave when an account reaches its account limit.
Select [Service Access Setup]. ¾ Make selections as required for each Service - see below for a description of each. ¾ Select [Save]. Off (No Auditron) Auditron Without Account Limits Auditron With Account Limits Setups ¾ enables/disables Auditron for the service selected. enables Auditron and allows unlimited usage for each account for the service selected. enables Auditron and allows usage limits to be set for each account for the service selected.
¾ Access Auditron Setups. ¾ Select [Internal Auditron]. ¾ Select [Account Setup]. ¾ Make selections as required see below for a description of each. ¾ Select [Close]. Add Accounts ¾ Select [Add Account]. ¾ Enter the new account number (between 4 and 16 digits long) using the pop-up keypad. ¾ Select [Save]. ¾ Select [Close] to exit.
Select the services required for this account. ¾ Make other selections for this account as required - see below. ¾ Select [Save] and then [Close]. Setups ¾ Scroll buttons a new limit can be entered to restrict the number of prints which can be assigned to this account. Unlimited there is no limit on the number of prints that can be assigned to this account. Reset Count the counters for this account will be reset to zero.
Download All Accounts ¾ To download account information select [Download All Accounts]. A message will appear confirming that the download is in progress. ¾ On completion a confirmation message will be displayed. ¾ Select [Close]. downloads Auditron information to a PC. However, the download process requires additional external hardware in order to operate. Contact the Xerox Sales representative for further information.
Select [Job Completion Setup]. ¾ Make selections as required see below for a description of each. Setups ¾ Terminate Job if set to On, the machine will stop the job as soon as the account limit has been reached - any pages committed to print will be allowed to print. Delete Pending Jobs if set to On, when an account limit is reached all pending jobs assigned to this account will be deleted. ¾ To download account information select [Download All Accounts].
Job Based Accounting (optional) (DC440/432/430/425) Quick Pathway ¾ Select [Access] Control Panel on the ¾ Select [#] button on the Job Based Accounting is an optional external accounting system installed via a floppy disc and set up by the System Administrator. It can be used for Copy, Embedded Fax, LanFax, Server Fax, E-mail, Print and Scan jobs. NOTE: The set of data collected for accounting will vary for each job type in the system.
Setups 1. Enable the software using the floppy disc. 2. Configure the Third Party Accounting System. 3. At the machine enable Job Based Accounting. ¾ Access Auditron Setups. ¾ Select [External Accounting]. Make selections as required - a description of each follows. Enable /Disable enables/disables Job Based Accounting. User ID Display displays the user ID. This can be set as Open Text or Secure. If Secure is selected the characters entered will be displayed as *******.
Foreign Interface Device Quick Pathway ¾ Select [Access] Control Panel on the A Foreign Interface Device might be a coin-operated device, a bill acceptor, a card reader, or a network controlled tracking system installed on the system. The device must initially be enabled by the Xerox representative. This device controls Copier print services only. ¾ Select [#] button on the ¾ Access Auditron Setups. Refer to “Access Auditron Setups” on page 11-68 for more information.
Monitor with limits to set the device to track the usage of the machine, but not to limit users to a number of copies or prints. to set the device to track the usage of the machine, but limit users to a number of copies or prints.
Access Rights Quick Pathway ¾ Select [Access] Control Panel on the ¾ Select [#] button on the Control Panel ¾ Enter Owner PIN - see NOTE ¾ Select [Additional Setups] (if necessary) ¾ Select [Access Rights Setups] Personal Identification Numbers (PINs) and privileges are assigned to users who need to access the Setup Tools. Up to 100 PINs, each between 4 and 16 digits long, may be assigned.
Key Operator System Administrator Auditron Administrator Owner Machine Setups Yes No No No Copy Setups Yes No No No Fax Setups Yes Yes No No Print Setups No Yes No No Network Scanning Setups No Yes No No E-mail Setups (DC440/ No 432/430/425) Yes No No Authentication Setups (DC440/432/430/425) No Yes No No Auditron Setups (DC440/432/430/425) No No N/A Yes Auditron Setups (DC426/420) No No Yes No Access Rights No No No Yes More than one privilege can be ass
PIN Key System Auditron Owner Operator Administrator Administrator 1234 2345 3456 5678 4567 - PIN 1234 enables its assigned user to enter the Setup Tools and access only the Auditron and Access Setup features. This user cannot access any other Setups. - PIN 2345 enables its assigned user to enter the Setup Tools and access the Machine Setups, Copy Setups, and Fax Setups. This user cannot access any other Setups.
¾ Select [Access] the Control Panel. Setups Assign Privileges on A pop-up window will be displayed on the Touch Screen. ¾ Select [#] on the Control Panel, and enter a PIN with Owner Privileges. ¾ Select [Enter] in the pop-up window. NOTE: The factory default password is #22222. This password is used initially, prior to new PINs being assigned. To prevent unauthorized access, it is recommended you change this password. Please contact your Xerox Service Representative for further assistance.
Add Pin ¾ Select [Add Pin]. ¾ Using the pop-up keypad, enter a number between 4 and 16 digits. ¾ Select [Save]. Set User Privileges ¾ Use the search facility or scroll buttons to select the user pin number for the user whose privileges are to be set or modified. ¾ Select the desired button(s) to add or remove privileges. Refer to page 11-87 for a description of each. ¾ Select [Confirm].
¾ Use the search facility or scroll buttons to select the User PIN number to be deleted ¾ Select [Delete PIN]. ¾ Select [Confirm].
Service Access Control - Authentication Mode (DC440/432/430/425) Quick Pathway ¾ Select [ Access] Control Panel on the ¾ Select [#] button on the Control Panel. ¾ Enter the System Administrator PIN. Authentication is an optional feature available on a network connected DC440/432/430/425. Authentication restricts access to Server Fax, Network Scanning and E-mail. Users will be required to enter a name and/or password to access these screens.
when enabled users will need to enter their name and password to gain access to protected features. The user name and password are sent to a server for verification. Users have the option of selecting an alternative verification server.
Network Scanning Setups Quick Pathway ¾ Select [Access] Control Panel on the ¾ Select [#] button on the Control Panel. Network Scanning is an optional feature available on a network connected DC440/432/430/426/425/420. When enabled this feature allows users to scan hard copy documents at the DC440/432/430/426/425/420 and store the images on a NetWare or TCP/IP file server. NOTE: Refer to the DC440/432/430/426/425/420 System Administration Guide for more information.
Allows the System Administrator to select the Filing Policy contained in the default template. The Filing Policy determines how the scanned file will be stored in the repository and is referred to ‘If File Already Exists’ on the Document Centre. Confirmation Sheet The Confirmation Sheet prints a summary of details associated with the scanning and distribution of a Network Scanning job. Update All Templates Applies the changes to all the templates.
Print Setups Quick Pathway ¾ Select [Access] Control Panel on the Print Setups options are set up by the System Administrator. These setups and defaults are relevant to the DC440/432/430/ 426/425/420 as a fully networked printer. NOTE: Refer to the DC440/432/430/426/425/420 System Administration Guide for more information. ¾ Select [#] button on the Control Panel. ¾ Enter the System Administrator PIN. ¾ Select [Print Setups]. Port Setups set up the required port on the system.
Setups Printer Setups Sets up the following options on the machine: - Banner Sheet - a cover sheet that is printed with the job. - Start Page - specifies whether or not a startup page is automatically printed each time the machine is powered on. - Job Settings - customizes the Number of Copies, Collated Sets, Sides Printed or Image Quality features. - Tray Settings - used to assign the default Tray Priority, enable or disable Auto Tray Switching and specify the Destination Tray.
Tower Mailbox Setups Allows users to be assigned to a specified bin. There are 10 bins available.
Quick Pathway ¾ Select [Access] Control Panel on the ¾ Select [#] button on the Control Panel. E-mail is an optional feature available on a network connected DC440/432/430/425. When enabled this feature allows users to e-mail to scan an original document, convert the scanned document to an electronic format and then send that information to one or more e-mail address destinations. NOTE: Refer to the DC440/432/430/426/425/420 System Administration Guide for more information.
Page 11-100 Xerox Document Centre 440/432/430/426/425/420 User Guide
Maintenance 12 Maintenance There will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist in these tasks.
Ordering Supplies A variety of supplies, such as the Copy/Print Cartridge, cleaning solutions, editing markers and staples are available for the DC440/432/430/426/425/420. To obtain supplies, contact the local Xerox office, giving the company name, the product number and it’s serial number. Use the space below to record the telephone number: Supplies Telephone Number: .....................................................................
Proper maintenance is important for the smooth operation of any equipment. CAUTION: When cleaning the DC440/432/430/426/425/420, do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly onto any area. Avoid supplies that are not specifically listed as approved in this documentation, they can cause poor performance and create a dangerous condition. Use supplies and cleaning materials only as directed in this documentation.
¾ To clean the glass areas use a lint-free cloth, lightly dampened with water or Xerox Lens and Mirror Cleaner. ¾ Clean the white tabs, located on the under side of the Document Cover and in the Document Feeder, to remove dry ink smudges and other marks. The Control Panel and Touch Screen Regular cleaning keeps the touch screen and Control Panel free from dust and dirt.
The Copy/Print Cartridge is a customer replaceable unit. This assembly holds the dry ink for the DC440/432/430/426/425/ 420. After approximately 14,000 copies/prints the touch screen will display a message that it is time to order a new cartridge. When this message appears, make sure that a new cartridge is ordered. Do not replace the cartridge at this point, wait until the replace cartridge message appears.
¾ Slide the Finisher and/or High Capacity Feeder away from the machine. ¾ To open the Duplex Module door, release the lever located at the front of the Duplex Module.
Release the handle to open the Upper Left Door. ¾ Pull the Left Front Cover open towards you.
¾ Holding the coloured lever, as shown, slide the cartridge out until you can take hold of the handle on top of the cartridge. ¾ Using the handle, lift the cartridge out of the machine. CAUTION: Hold the empty Copy/Print Cartridge away from you to avoid spilling any dry ink residue.
The Print/Copy Cartridge is designed to be re-manufactured. However, refilling the cartridge is not recommended because critical components may need replacing. To recycle used Print/ Copy Cartridges, return them to Xerox in the original packaging. Return labels are included with each new cartridge. Inserting the new Copy/Print Cartridge ¾ Remove the new Copy/Print Cartridge from the box. Vigorously shake the cartridge from side to side before removing it from the bag. ¾ Remove the paper strip protector.
¾ Holding the cartridge by its handle, slide it into the frame in the machine. Let go of the handle as you slide the Copy/ Print Cartridge all the way to the back of the frame. It must click into place. ¾ Pull the coloured tab to remove the sealing tape from the cartridge. It is located on the front of the cartridge. CAUTION: To avoid spills, do not remove the sealing tape until the Copy/Print Cartridge is completely in place. ¾ Close the Left Front Cover.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-11 Maintenance CAUTION: Occasionally, after the Copy/Print Cartridge is replaced, the first page printed is blank. This is because the roller has not yet turned over to distribute fresh dry ink. If this happens, reprint the job.
Loading Staples Finisher (optional) The Finisher contains an automatic stapler. Staple cartridges contain 5000 staples. To replace the cartridge: ¾ Press and hold the button on top of the Finisher to lower the Finisher Tray.
The staple cartridge is located inside the small door, which has a staple imprinted on the outside. Pull open the door towards you. ¾ Take hold of the cartridge as shown. ¾ Gently pull out the cartridge and dispose of the unit.
¾ Unpack the new stapler cartridge. ¾ Slide the new cartridge into place. ¾ Close the staple cartridge door. ¾ If the Finisher tray does not rise automatically, press and release the button on top of the Finisher to return the Finisher Tray to its operating position.
¾ Maintenance Convenience Stapler (optional) When the staple cartridge needs replacing or a staple jam occurs, the indicator light on the right hand side of the Convenience Stapler will be lit. A cartridge contains 5000 staples. Indicator light ¾ Holding the sides of the Convenience Stapler door, gently pull the door open towards you.
¾ To remove the used cartridge, hold the sides and slide the staple cartridge straight out of the stapler; do not slide at an angle. ¾ Dispose of the used cartridge. ¾ Unpack the new cartridge. ¾ Before replacing the new cartridge, check the position of the first staple. The staple should be laying flat against the metal striking plate. If the staple is not in this position or appears damaged, manually remove the staple. ¾ Slide the new cartridge into the stapler and close the stapler door.
The DC440/432/430/426/425/420 has built-in information to help identify and manage error messages and problems. It also contains troubleshooting and problem-solving procedures to help quickly resolve the problem. Refer to the information contained in this chapter to resolve any problem solving issues.
Fault Clearance Procedure If a fault or problem occurs, there are several ways in which the type of fault can be identified. Once a fault or problem is identified, establish the probable cause and apply the appropriate solution. - If a fault occurs, refer to the screen messages and animated graphics and clear the fault in the order specified.
Media jams happen for a variety of reasons. Check the guidelines below to reduce the potential for jams in the DC440/ 432/430/426/425/420: - Use only recommended media. Refer to “Paper and other media” on page 10-1 and “Specifications” on page 14-1 for a list of recommended media types. - Store media at a temperature between 50° and 90° Fahrenheit (10° and 32° Celsius). Protect unused media by storing it in its wrapper, on a flat surface.
Problem Solving Tables If you are experiencing difficulty using the DC440/432/430/426/ 425/420, check the suggestions in the following tables for problem solving advice. Symptom Recommendation ¾ Check the power cord installation. ¾ Check to see if the power button is in the ON position. ¾ Check to see if the AC outlet is receiving voltage. (Connect another appliance to the outlet to verify the voltage.
“Close lower left door” message. Recommendation ¾ Slide the Finisher/High Capacity Feeder away from the printer. ¾ Open the lower left door and then close it. Ensure the door is latched securely in place before sliding the Finisher/High Capacity Feeder back. The machine does not display the High ¾ Check to see if any paper trays are Capacity Feeder (or one of the paper trays) open. If a tray is ajar, the machine in the Paper Supply selections. cannot sense its connection.
Symptom Recommendation ¾ 11” x 17”paper can only be loaded in the trays short edge feed. Load the 8 1/2” x 11”document short edge feed. The machine cannot rotate an image on 11” x 17”paper. It only rotates images on to 8 1/2” x 11”long edge feed paper. ¾ Select a percentage for enlargement. ¾ Open the paper tray. ¾ Move the paper tray guides away from the paper. ¾ Move the paper tray guides against the paper so that they are just touching the paper. ¾ Power the machine Off and then On.
Recommendation Drilled paper holes are on the wrong side ¾ For two-sided copying using drilled paper, load the paper the opposite of the single sided copying instructions on the tray. This is because the machine copies the second side of a document first. Blank output ¾ Check to see if the document is loaded face up in the Document Feeder. ¾ If the Copy/Print Cartridge is new, the toner might not be dispensed. Repeat the job.
Symptom Recommendation Using the Edit feature causes the machine ¾ Press firmly when using the marker to to display a fault ensure that the machine can detect the edit marks. Page 13-8 ¾ Do not select Interrupt or Pause when using Edit. ¾ Keep the Document Feeder closed securely when scanning an edited document. The exception is when using Bound Originals and Original Size. ¾ Do not place edit marks within 1/4” of the edge of a document. ¾ The edited area must be fully enclosed.
Streaks, lines, spots OR black, solid, dotted lines on every other copy Output is too light or too dark Recommendation ¾ Clean the Document Glass, CVT Glass, areas under the Platen Cover, the Document Feeder and the paper guides. ¾ If the machine has been idle for an extended period of time, or if the Copy/ Print Cartridge is new, begin the job again. ¾ Run the job from the Document Glass. ¾ Reinstall the Copy/Print Cartridge. ¾ Check the quality of the document.
Symptom Recommendation ¾ If the Copy/Print Cartridge is new, the toner may not be dispensed. ¾ Run off more prints until the copy quality has improved. ¾ Set the Image Quality feature to a darker setting. Uneven print ¾ Replace the Copy/Print Cartridge. Blurred images ¾ Load fresh paper. ¾ Load the documents, make a copy using the Auto selections, collated to each output tray. ¾ Replace the Copy/Print Cartridge. ¾ Load fresh paper. ¾ Reinstall the Copy/Print Cartridge.
Recommendation ¾ Check the quality of the documents. ¾ If the image is lighter near the borders, select a darker Image Quality setting on the touch screen. ¾ Replace the Copy/Print Cartridge. ¾ Check the quality of the documents. ¾ Select Lighter or Darker on the touch screen. ¾ Replace the Copy/Print Cartridge. ¾ When copying a document from a larger paper size to a smaller size, reduce the image to fit onto the smaller paper size.
Symptom Misfeeds in the Bypass Tray Jams in the Document Feeder Page 13-12 Recommendation ¾ Remove the paper and reload the tray. Do not add paper to the tray when paper is already loaded. Instead, remove the paper, combine the additional paper with the paper from the tray and reload the tray. ¾ Check the guides are correctly positioned around the paper loaded in the tray. ¾ When loading paper in the Bypass Tray, the Change Attributes box is displayed.
Recommendation Jams in the stapler ¾ Remove the staple cartridge from the stapler and check the position of the first staple. The staple should be lying flat against the metal striking plate. If the staple is not in this position or appears damaged, manually remove the staple. Refit the staple cartridge and try again, if the problem persists replace the staple cartridge. Paper jams ¾ Check to see if the paper is loaded correctly. Flip the paper over in the paper tray.
Symptom Can’t store a document for secure polling due to memory full The fax communication finishes with an error message Recommendation ¾ Delete any jobs stored in the Failed Fax queue (DC426/420 only). ¾ Cancel the operation and try again later when additional memory is available. ¾ Select Machine Status and check the list of Failed Fax Jobs on the touch screen for the error code and the message. Use the description and corrective action in the Table of Fault Codes at the end of this chapter.
Recommendation Received fax and report documents will not ¾ Check the fax enabled paper trays in print Machine Status. You might need to ask the Key Operator to change the settings. For example, if you want a fax to print on blue paper and the Key Operator has disabled fax printing on blue paper, you cannot use it unless the Key Operator enables fax printing on that specific type of paper. ¾ Contact the Key Operator and make sure that the Junk Fax feature is not enabled in the Fax Communications setups.
Fault Codes and Messages During a fault, the touch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the attention of the Key Operator. The following table represents some of the fault codes and their corresponding corrective actions, that may appear in the Print Queue or Faults List available in the Machine Status mode. Table of Fault Codes Code Page 13-16 Description and Corrective Action 4A51 Document Feeder jam.
Problem Solving Code Description and Corrective Action 0223–0226 A communication error occurred. Check the telephone line, select [Forced 4800] and begin again. 0227 Memory became full during communication. Check the available memory. Delete the job, divide it into smaller jobs and begin again. 022C–022D A communication error occurred. Begin again. 022E Check the password for the remote machine and begin again. 0230–0233 A communication error occurred. Check the available memory.
Code Page 13-18 Description and Corrective Action 0545–056C Either a dial tone was not detected or the telephone circuit was busy. Check the telephone line and begin again. 056D The remote machine did not answer. Contact the remote operator and begin again. 056E The handset is off the hook. Reset the handset and begin again. 056F A communication error occurred. Check the telephone line and begin again. 0570 Check the ID of the remote machine and begin again.
Various situations can affect the quality of the output. Check the following conditions to ensure optimum copy performance. If you still cannot resolve the problem, contact the Key Operator. - Do not locate the DC440/432/430/426/425/420 in direct sunlight or near a radiator. - Avoid sudden changes in the DC440/432/430/426/425/ 420’s environment. When a change occurs, allow the DC440/432/430/426/425/420 at least two hours to adjust its settings to the new environment, depending on the severity of the change.
Call for Service procedure If the difficulty persists, contact the Xerox Welcome Center. Xerox Welcome Center Telephone Number The telephone number of the Xerox Welcome Center is provided at the time of product installation. For convenience and future reference, please record the telephone number in the space below: Canada (English, French, and local Toronto) 800-939-3769 United States 800-821-2797 Welcome Center Telephone Number:.................................
Specifications 14 Specifications The DC440/432/430/426/425/420 adheres to strict specifications, approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state. Use the specifications listed in this chapter to quickly identify the capability of the machine. If further specification information is required please contact your Xerox Representative.
Machine Specifications Hardware Configuration Simplex (DC425 cabinet configuration): processor/C rack with scanner, cabinet with 1 tray and a Bypass Tray Duplex: processor/C rack with Document Feeder and scanner, duplex module, 4 paper trays stand and a Bypass Tray NOTE: The above hardware configurations are for the standard machine configuration.
DC420: One-sided: 8 1/2” x 11” LEF: 20 cpm Two-sided: 8 1/2” x 11” LEF: 20 copies per side Specifications Copier Speed from paper tray 1 11” x 17” SEF: 10 cpm 11” x 17” SEF: 10 copies per side DC425: One-sided: 8 1/2” x 11” LEF: 25 cpm 11” x 17” SEF: 20 cpm Two-sided: 8 1/2” x 11” LEF: 25 copies per side 11” x 17” SEF: 20 copies per side DC426: One-sided: 8 1/2” x 11” LEF: 30 cpm 11” x 17” SEF: 14 cpm Two-sided: 8 1/2” x 11” LEF: 30 copies per side 11” x 17” SEF: 14 copies per side DC430/43
Left Tray: after the job is scanned Warm-up Time Cold Start: approximately 3 1/2 minutes DC440/432/430/425 Digital Copier 55 seconds DC426/420 Digital Copier 59 seconds Document Feeder Capacity: 50 sheets Paper sizes: 8.1/2” x5.
Capacity: 50 sheets of 20lb (substance 20) per tray Paper Weights: 16 -110lb (substance 16 - 110). Paper Sizes: 4” x 6” SEF to 11” x 17” SEF Auto Size Sensing: 6 sizes programmable by the user Custom size programming High Capacity Feeder (optional) Capacity: 2000 sheets of 20lb (substance 20) paper Paper Sizes: 8 1/2” x 11” LEF Paper Weights: 16 - 110lb (substance 16 - 110). Paper Supply for Envelope Tray (optional) Capacity: 70 sheets of 24lb (substance 24) envelopes Envelope Sizes: 6 1/2" x 3.
Finisher (optional) Capacity: 1000 sheets of 20lb (substance 20) paper Paper Sizes: 8 1/2” x 5 1/2” to 11” x 17” Paper Weights: 16 - 110lb (substance 16 - 110) Set Size: 50 sheets of 20lb (substance 20) paper Staples: 5000 per cartridge. Staples 2-50 sheets of 20lb (substance 20) paper NOTE: Envelopes should not be fed to the Finisher. Convenience Stapler (optional) Capacity: 50 sheets of 20lb (substance 20) paper Staples: 5000 per cartridge.
10 bins Capacity: DC440/432/430/425: 100 sheets of 20lb (substance 20) paper in each bin. DC426/420: 70 sheets of 20lb (substance 20) paper in each bin. Paper Sizes: 5 1/2” x 8 1/2” / 8 1/2” x 11” LEF and 11” x 17” SEF Paper Weights: 16 -24lb (substance 16 - 24) Delivery: face down NOTE: Envelopes should not be fed to the Finisher. Electrical Specifications Frequency: 50/60 HZ Electrical Voltage: 102-140VAC Power Consumption: Maximum average - 1.
Specifications for the Embedded Fax Feature Fax Transmission Speed DC440/432/430/425: 33.6 Kbps with automatic fallback; 14.4Kbps and 4800bps operator-selectable DC426/420: 14.4 Kbps (standard) with automatic fallback; 4800bps operator-selectable Page Transmission Time - ITU No. 1 document DC440/432/430/425: 33.6 Kbps (standard): less than 4 seconds DC426/420:14.4 Kbps (standard): less than 7 seconds Telephone Line Requirements Standard public analogue switched telephone line or equivalent.
Specifications USA: approved to FCC Pt 68 Canada: approved to DOC CS-03 Other countries: certified to national PTT standards Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-9
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Glossary 15 Glossary This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide.
Terms Defined Use the definitions below to learn more about the meanings of terms used in this Guide. Activity Report a report that contains information about jobs sent and received. Annotation a note or comment added to a document. This feature adds the date, page numbers and a comment to the document. APS Auditron Auto Answer Mode a tracking system, which is built into the DC440/432/430/426/ 425/420.
Communication Mode (440/432/430/425) Contrast Copy/Print Cartridge Copy Sets Covers To and From lines on a fax cover page, or an annotation on a copy job. selects the communication mode used for transmission to a remote fax machine for example, Super G3, G3 or Forced 4800bps. the intensity of the display of an image, or the degree of difference between the gray tones on a document page. See also Halftone and Photo. a customer replaceable unit that contains xerographic elements for the machine.
Dual Tone Multi Frequency (DTMF) the use of a keypad sequence (tones) to transmit to, or poll from, a remote mailbox. Duplex referring to a document that contains an image on both sides of the page. Document Feeder an assembly that automatically separates and feeds doublesided documents from the input tray into the scanner. Embedded Fax (Facsimile) Ethernet External Accounting Server (EAS) a document that is transferred from one location to another via a telephone line.
Halftone a form of abbreviated dialing that enables the dialing of multiple locations by entering one three-character code. The machine stores the image in memory and then transmits it to each location. gray patterns that are not black or white. Head to Head a double-sided document whereas the second side displays the image with the top of the document at the top of the page. You typically turn over the page from the side edge.
LDAP Long Document a document that is longer than 23" (584.2 millimeters), typically called a log. Long Edge Feed (LEF) the long edge of the paper is positioned to enter the machine first. Low Power Mode a Power Saver Mode that reduces power consumption when the machine is not in use. Mailbox Mailbox Polling Manual Answer Mode a storage area in the machine’s memory where fax documents are stored. retrieves a document from the mailbox of a remote machine.
finished copies or received fax documents. Owner a designated user who can assign machine access rights to other users. Password a four-digit number that provides access to and protects, an electronic mailbox. Pathway the route, or the buttons a user is required to select to display a feature, such as Copy or Fax. PCL Files (Printer Control Language file) the command language for the HP LaserJet printers. PDF Peer-to-Peer Pending Jobs Report Photo Portable Document File.
Protocol Pulse-to-Tone Queue First Touch Screen Repository Remote Terminal Resolution SAP switching between dialling types. This is useful when you need pulse mode to connect and tone mode to access a mailbox or another feature. a temporary storage unit for jobs waiting to be processed. the first touch screen displayed for each feature. It contains the settings used most often. stores electronic documents. the terminal at the other end of the telephone line.
attachments that replace the casters under the machine and keep it from moving. Stand-by Mode a condition of reduced power consumption while the machine is not performing a transaction. Store for Polling to store a document in memory until it is retrieved by a remote fax machine. System Administrator a designated user who sets and maintains the network settings on the machine. TCP/IP TIFF Transmission Report Transmit Uncollated Transmission Control Protocol/Internet Protocol.
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Index authentication 14 authentication mode, e-mail 14 authentication mode,network A scanning 22 about this guide 1 authentication mode,server fax access button 24 58 access fax communication auto answer setup 63 setup 58 Auto Center Image access rights setup 86 Shift(Copy) 27 account information, machine auto clear setup 12 status 22 auto tray switching 11 account setup (DC420) 77 automatic stapling - finisher 12 account setups 70 Numerics 2 up, copy 36 B account summary 74 basic image quality options,
High Capacity Traycompleted scan jobs queue 27 & Finisherconfirmation sheet setup 95 contention setup 13 fitted 7 convenience stapler left tray fitted 7 loading staples 15 bypass tray specifications 5 convenience stapler specifications 6 call for service procedure 20 convenience stapler, stapling Canadian certification 16 13 Canadian CSØ3 Complianceconventions 3 13 bracket text typeface 4 cautions, conventions 5 cautions 5 Center Tray 10 hints 5 centre tray specifications 5 italic typeface 4 changing the
copying procedure 2 1. load the documents 2 image adjustment 22 2. select the features image quality 20 button 6 options 20 3. select the features 7 image shift 27 4. enter the quantity 8 options 27 5. select start 9 inserts 42 6.
document feeder loading documents 2 document feeder specifications 4 document glass placing documents 4 document management fields, internet services 22 document management fields, network scanning 18 document name, network scanning 16 document path/volume, network scanning 16 documentation, information sources 6 duplex printing setup 45 authenticated access 16 login,guest access 14 login,network authenticated access 15 manual e-mail address 3 original size 8 options 8 output format 13 public address book
scanning 13 erase, copy 29 erase, e-mail 12 erase, network scanning 13 expert image quality options, copy 29 expert image quality setup 31 expert image quality, copy 28 F mixed size originals (DC420) 33 more features 55 more features, embedded fax 18 next destination 10 original size (DC440/432) 33 original type 8 poll remote fax 26 polling password button 29 print from mailbox 31 reports & setupsembedded fax 34 resolution 7 send priority 23 sending an embedded fax 1.
high capacity feeder (HCF) 10 fax mailbox 30 fax mailboxes setup 53 high capacity feeder specifications 5 fax panel default setup 50 fax printing options setup 44 hints, conventions 5 fax queue 63 I fax report options 35 ICES-003 10 fax report options setup 47 if file already exists setup 95 fax reports, fax 35 if file already exists, network fax setups 34 scanning 17 fax specifications 8 Illegal Copying 17 fax status options 5 image adjustment, copy 22 fax terminal options setup 38 image adjustment, networ
lighter/darker setup 51 properties features 9 properties tab 8 lighter/darker, fax 20 public & privatelighter/darker, server fax 55 repositories 15 line monitor setup 61 queue tab 6 line use restriction setup 66 scan to fax 27 loading documents, document feeder 2 scan to file 24 scan with local copy 27 loading long edge feed (LEF) paper 6 services tab 4 standard features 2 loading paper 2 status tab 7 loading paper in the bypass tray 6 template management 16 template operations 23 loading paper, preparation
network scanning 2 machine status 19 account information 22 authentication mode 22 counters 22 basic image quality 9 faults 21 options 9 machine information 20 documen tnamer 16 paper supply status 20 document management print reports 21 fields 18 reports and counters 21 document path/volume 16 mailbox add/edit setup 54 erase 13 mailbox files setup (DC440/ options 13 432) 56 if file already exists 17 mailbox report setup 50 image adjustment 7 mailbox, fax 30 login name/password 17 maintenance 1 original siz
output quality 19 scanningoutput selection setup 46 authentication-logging output, copy 10 off 25 P network scanning setups 94 page edit options, copy 33 network scanning, changingpage edit, copy 32 the authenticationpage margin setup 44 service 24 paper and other media 1 next destination, fax 10 paper attributes setup 46 notes, conventions 5 paper loading 2 O paper loading preparation 2 paper sizes setup 17 ordering supplies 2 orientation, conventions 3 paper storing and handling 12 orientation, sides imag
fax queue 63 powering on 7 print 1 print 6 print documents store, fax 29 print queue, copy 53 print from mailbox, fax 31 scan 26 print queue - print jobs 6 scan, e-mail 19 print queue, copy 53 queue tab, internet services 6 print reports, machine statusquick pathway, conventions 4 21 R print setups 96 receive header print setup 65 printer setups 97 receive reductions setup 44 priority or print queue priorityrecycled paper 15 setup 14 recycling the copy/print problem solving 1 cartridge 9 problem solving tab
scan 1 original type 49 added features 7 resolution 48 scan queue 26 sending a fax scan to fax, internet services 1. select features 45 27 2. load the scan to file, internet services 24 documents scan with local copy, internet 46 services 27 3. dial the number 47 scanning with internet services 4.
tools 3 auditron enable setups 69 auto answer delay 63 auto clear 12 batch send 62 border erase 32 broadcast & multi-poll reports 48 changing the settings 4 communication mode 52 company logo 40 confirmation sheet 95 contention 13 copy setups 25 customer support number 16 date 9 date/time 9 default repository 94 delayed start time 41 delete account 72 delete all accounts 73 dialling digits reporting 43 duplex printing 45 edge erase 33 embedded fax 37 erase 32 expert image quality 31 failed fax files (DC420)
sides scanned, server fax 50 priority 14 protocol setups 96 specifications 1 public repository 1,2,3,4 95 accessibility 2 receive header print 65 bypass tray 5 receive reduction 44 centre tray 5 redial management 59 convenience stapler 6 reduce/enlarge 26 copier speed report languages 15 DC420 3 resend count 62 DC432 3 resolution 50 DC440 3 ring volume 64 DCxxx 3 secure fax receive 65 first copy out time server fax 67 DC420 3 server fax setups 36 service access setup first copy out time (DC420) 76 DC440/43
internet services 16 automatic stapling finisher 12 template operations, internet services 23 convenience stapler 13 manual stapling - finishertemplate pools, internet 12 services 16 stapling, copy 12 template services, internet services 17 start button 24 status tab, internet services 7 template summary, internet services 16 store for polling, fax 27 store to mailbox, fax 30 time setup 10 stored image setting options, e-timers setup 11 mail 11 tools access setups 4 stored image setting options, network sca
