CopyCentre User Guide 604P18057 WorkCentre WorkCentre Pro
Prepared and Translated by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND © 2005 by Fuji Xerox Co., Ltd. All rights reserved.
Table of Contents Table of Contents Table of Contents .....................................................................................3 1 Before Using the Machine ...................................................................13 Xerox Welcome Center ..........................................................................13 Languages Displayed on the Touch Screen ..........................................14 Conventions .............................................................................
Table of Contents Powering On...................................................................................... 38 Powering Off...................................................................................... 38 Ground Fault Interrupter (GFI) ...............................................................38 Power Saver Modes...............................................................................39 Changing the Default Time Settings ......................................................
Table of Contents Original Orientation............................................................................66 Output Format - Copy.............................................................................66 Booklet Creation ................................................................................67 Covers ...............................................................................................69 Transparency Separators .................................................................
Table of Contents Reduce/Enlarge.................................................................................92 Send Options - Fax/Internet Fax ............................................................93 Communication Mode........................................................................94 Priority Send/Delayed Start ...............................................................94 Send Header .....................................................................................96 Cover Note ..
Table of Contents 2 Sided Originals .............................................................................120 Original Type ...................................................................................121 File Format.......................................................................................122 Image Quality .......................................................................................123 Lighten/Darken/Contrast...............................................................
Table of Contents Services ...............................................................................................151 Job Submission.............................................................................151 Job Templates .................................................................................152 Jobs......................................................................................................156 Job List ........................................................................
Table of Contents Reports ............................................................................................198 Maintenance/Diagnostics.................................................................199 Other Settings..................................................................................200 Copy Mode Settings .............................................................................205 Basic Copying Tab...........................................................................
Table of Contents Mailbox/Stored Document Settings......................................................243 Mailbox Settings ..............................................................................243 Stored Document Settings............................................................... 244 Application Communication Settings.................................................... 244 SOAP - Port Status..........................................................................245 Setup Menu...............
Table of Contents Overwrite Hard Disk.........................................................................277 Print Mode .......................................................................................277 Fax Receiving Mode ........................................................................278 Billing Meter/Print Report .....................................................................279 Billing Meter .....................................................................................
Table of Contents Paper Jams in Cover A....................................................................318 Paper Jams in Cover B....................................................................319 Paper Jams in Cover C ...................................................................320 Paper Jams in Cover E....................................................................320 Paper Jams in Trays 1, 2, and 3, 4 (Optional).................................
1 Before Using the Machine Welcome to the Xerox family of CopyCentre/WorkCentre products. This User Guide provides detailed information, technical specifications and procedures for using the integral features of the machine. Xerox Welcome Center If you need assistance during or after product installation, visit the Xerox website for on-line solutions and support. http://www.xerox.com/support If you require further assistance, contact our experts at the Xerox Welcome Center.
1 Before Using the Machine Languages Displayed on the Touch Screen You can change the languages in the following two ways. To change the language for temporary use, press the button on the control panel, then select the required language. NOTE: The language returns to the default language after rebooting the machine. To change the default language, enter the System Settings mode, select [Common Settings], then select [Screen Defaults].
Conventions paper short edge feed into a paper tray, place the paper with one of the short edges on the left-hand side and one of the long edges toward the front of the tray. LEF Orientation SEF Orientation Paper feed direction Paper feed direction Text in [Square Brackets] Indicate that these are names of the screens, tabs, buttons, features and option categories on the screen. They are also used when referring to file and folder names on a PC.
1 Before Using the Machine Cautions Cautions are statements that suggest the possibility of mechanical damage as a result of an action. For example: CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. Notes Notes are statements that provide additional information. For example: NOTE: If the document feeder is not fitted to the machine, this feature is not available.
Safety Notes compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety and environment testing and performance of this product have been verified using Xerox materials only. WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification.
1 Before Using the Machine Cleaning Your Product Before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product. The use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances. WARNING - Electrical Safety Information Z Only use the power cord supplied with the equipment.
Safety Notes With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Operational Safety Information To ensure the continued safe operation of your Xerox/Fuji Xerox equipment, follow these safety guidelines at all times.
1 Before Using the Machine • Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox/Fuji Xerox Service Representative or Service Provider immediately. Maintenance Information Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with your machine. • Do not use aerosol cleaners.
Regulatory Information customer documentation, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense. Changes and modifications to this equipment not specifically approved by Xerox/Fuji Xerox may void the user’s authority to operate this equipment.
1 Before Using the Machine For FAX Function USA FAX Send Header Requirements: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a FAX machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message an
Regulatory Information Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the User Guide.
1 Before Using the Machine EUROPE Radio Equipment & Telecommunications Terminal Equipment Directive: This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.
About License computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity. Xerox ENERGY STAR® equipment is preset at the factory to enter a “low power” state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption by half when compared to conventional equipment.
1 Before Using the Machine Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3.
About License THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
1 Before Using the Machine 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com).” THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Illegal Copies Postal Money Orders. Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States. Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4.
1 Before Using the Machine 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6.
Product Recycling and Disposal USA/Canada Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment or for recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.
1 Before Using the Machine 32 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The touch screens shown in this manual are from a fully configured machine to cover all the features. The content of the touch screens may vary slightly depending on Key Operator settings and machine configuration. The button names and icons on the control panel also vary depending on machine configuration.
2 Product Overview Finisher Tray Finisher (Optional) Tray 4 Tray 3 Tandem Tray Module (Optional) TEL Located on the back of the machine. Connect a telephone to this jack if required. LINE 1 Located on the back of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack. Finisher Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000 sheets of 20 lb bond or 80 g/m2 paper in Letter/A4 size or smaller.
System Controls System Controls The following diagram shows the names and functions of the buttons on the control panel. 1 2 3 4 5 13 6 7 12 8 11 10 9 Button Function 1 Displays the log-in screen to enter the [System Administrator Menu] screen, or when the Authentication feature is enabled. DO NOT press this button again, after you have logged in. This will log you out immediately. 2 This button is non-functional on this machine.
2 Product Overview Button Function 12 <*(asterisk)> Indicates the special character used in a fax number and designates a group code. Also allows you to specify an F Code or a password. 13 Displays the [All Services] screen for selection of all the available services on the machine. Button names and icons used on the control panel may differ depending on the country of purchase. Services and Features The machine has various features and provides valuable services.
Services and Features Fax/Internet Fax Allows you to fax documents in various ways. For example, you can send documents in a reduced or enlarged format, or specify destinations using the Address Book or speed dialing features. Internet Fax allows you to send and receive faxes over the Internet or intranet. Internet Fax provides reduced cost of transmissions compared to the use of a conventional phone line.
2 Product Overview Power On/Off Powering On Ensure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet. The machine is ready to make copies about 12 seconds after powering on (varies with machine configuration). For more information, refer to Machine Specifications in the Specifications chapter on page 341. 1. Press the power switch to the position.
Power Saver Modes Before using the machine, press the TEST button. If the GFI is working properly, the RESET button should pop up. If it does, press the RESET button. RESET button TEST button NOTE: If the RESET button pops back up when you press it, or if power is not restored by this procedure, contact the Xerox Welcome Center. Power Saver Modes The machine has energy saving features that significantly reduce power consumption during inactivity.
2 Product Overview Sleep Mode The machine automatically switches to the Sleep Mode after the Low Power Mode continues for a certain period of time. The Sleep Mode has a reduced power consumption compared to Low Power Mode. In this mode, the touch screen is turned off, and the Power Saver light is on. The Sleep Mode is cancelled when the button is pressed, or a fax or print job is received by the machine.
Changing the Default Time Settings 3. Select [System Settings] on the [System Administrator Menu] screen. 4. Select [System Settings] on the [System Settings] screen. 5. Select [Common Settings] on the [System Settings] screen. 6. Select [Machine Clock/Timers] on the [Common Settings] screen. 7. Select the required option. 8. Select [Change Settings]. 9. Change the value using the scroll buttons or select required options. 10. Select [Save].
2 Product Overview Modes Use the buttons to access the screens which allow you to select features, monitor the status of jobs and obtain general information on the machine. There are four buttons on the machine. • All Services • Features • Job Status • Machine Status NOTE: These buttons do not respond when the machine is in the System Settings mode.
Job Interrupt Features Use this button to go back one previous screen. If you are using the [Job Status] screen or [Machine Status] screen, press the button to return to the previous copy, fax, and scan feature screen. The copy, fax, or scan feature screen does not change, even if you press this button while you are in one of those screens. In this case, use the button to select the copy, fax, or scan feature.
2 Product Overview Recycled Paper The use of recycled paper in the machine benefits the environment with no degradation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both through Xerox and other office suppliers. Contact your Xerox representative or go to www.xerox.com for more information on other types of recycled paper.
3 Copy This chapter contains information on the copy screens and the features available. NOTE: Some of the features described in this chapter are optional and may not apply to your machine configuration. Copying Procedure This section describes the basic copy procedure. Before making copies on the machine, confirm what is to be copied and the number of copies required. Follow the steps below. 1. Load the Documents – page 45 2. Select the Features – page 47 3. Enter the Quantity – page 48 4.
3 Copy Document Feeder The document feeder can hold up to 50 sheets of plain paper (16–32 lb bond or 38– 128 g/m2). The document can be any size of 140–297 mm (5.5-11 inches) for width and 210–432 mm (8.5-17 inches) for length, and the standard sizes of A5–A3 (5.5" x 8.5" to 11" x 17") SEF. Make sure the documents are in good condition and remove all staples or paper clips before loading. The document feeder senses standard sizes or you can manually enter a size using the [Scan Options] tab.
Copying Procedure 1. Raise the document feeder or the document glass cover. 2. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of the document glass. 3. Lower the document feeder or the document glass cover. 2. Select the Features The features available on the [Basic Copying] screen are those used most often. NOTE: Only those features relevant to the machine configuration will be available. 1.
3 Copy If necessary, select one of the tabs and configure the copy settings. For information on the individual tabs, refer to the following. Basic Copying – page 49 Image Quality - Copy – page 56 Scan Options - Copy – page 58 Output Format - Copy – page 66 Job Assembly – page 75 3. Enter the Quantity The maximum copy quantity is 999. 1. Use the numeric keypad to enter the number of copies required. The number entered is displayed in the upper right hand corner of the touch screen.
Basic Copying The queued copy job will be displayed. If no job is displayed on the touch screen, it may have already been processed. For more information, refer to Current and Pending Jobs in the Job Status chapter on page 268. Stop the Copy Job Follow the steps below to manually cancel the activated copy job. 1. Select [Stop] on the touch screen or press the button on the control panel to suspend the current copy job.
3 Copy Reduce/Enlarge In addition to 100% size for copies, reduced or enlarged copies within the range of 25– 400% can be produced by selecting one of the [Reduce/Enlarge] features. 100% Makes copies at the same size as the document. Auto % Automatically reduces/enlarges the image of the document to fit on the paper size selected. NOTE: If this option is enabled, you cannot select [Auto] in [Paper Supply], or [Auto Size Detect] for [Paper Size] in [Tray 5 (Bypass)].
Basic Copying Variable % Allows you to specify a reduction/enlargement ratio using the screen keypad or the scroll buttons on the touch screen within the range 25–400% in 1% increments. Independent X–Y % Allows you to specify a reduction/enlargement ratio individually for the width and length within the range of 25–400% in 1% increments. • Auto – Automatically specifies the reduction/enlargement ratio individually for the width and length to fit on the paper.
3 Copy More Displays the [Paper Supply] screen. [Paper Supply] Screen Allows you to select a paper tray from up to five preset trays including the bypass tray. 1. Select [More] for the [Paper Supply] feature on the [Basic Copying] screen. 2. Select the required option. 3. Select [Save]. Auto Refer to the [Auto] option explained previously. Presets Allows you to select a paper tray from up to four presets. Bypass Displays the [Tray 5 (Bypass)] screen.
Basic Copying Paper Type Select a paper type from the preset types displayed. The presets are set up by the Key Operator. 2 Sided This feature allows you to automatically make double-sided copies from single or double-sided documents. NOTE: Before using the feature, specify the document orientation to indicate top of the document in [Original Orientation] on the [Scan Options] screen.
3 Copy [2 Sided] Screen Allows you to select the previous option and whether to rotate side 2 pages head to toe on the printouts. 1. Select [More] for [2 Sided] feature on the [Basic Copying] screen. 2. Select the required option. 3. Select [Save]. Rotate Side 2 Select this check box to rotate side 2 of the printouts head to toe. NOTE: This option is available only for [1 J 2 (H to H)] and [2 J 2 (H to H)]. Copy Output This feature allows you to sort copy outputs.
Basic Copying 2 Staples Left Staples two positions on the left of the output. Top Right Staples the top right corner of the output. More Displays the [Copy Output] Screen. [Copy Output] Screen Allows you to select the sorting method for your output and specify the output tray. 1. Select [More] for [Copy Output] feature on the [Basic Copying] screen. 2. Select the required option. 3. Select [Save]. Staple Position Select one of the five options displayed to specify the staple position.
3 Copy • Uncollated – Delivers the copies in stacks based on the number of copies required for each document. For example, two copies of a three-page document are delivered in the order 1-1, 2-2, 3-3. Output Destination Select an output tray for the copy job from [Center Output Tray] and [Finisher Tray]. NOTE: Before using the Center Output Tray, it must be enabled through the Extended Tray Module setting. Refer to Extended Tray Module on page 200.
Image Quality - Copy 1. Select [Original Type] on the [Image Quality] screen. 2. Select the required option. 3. Select [Save]. Text Use this option to copy documents that contain text only. Select this option when text must be clearly copied. Text & Photo Use this option to copy documents that contain both text and photographs. Text and photographs are automatically identified and an appropriate quality mode is selected for individual areas.
3 Copy Auto Exposure This feature allows you to specify whether or not to suppress the background color of documents when copying. NOTE: This feature is disabled when selecting [Photo] on the [Original Type] screen. 1. Select [Auto Exposure] on the [Image Quality] screen. 2. Select [On] to enable the feature. 3. Select [Save]. Scan Options - Copy This section describes the [Scan Options] used to adjust the layout. For more information on the features available, refer to the following.
Scan Options - Copy Bound Originals This feature allows you to copy facing pages of a bound document using the document glass. The two pages will be copied onto two separate pages. 1. Select [Bound Originals] on the [Scan Options] screen. 2. Perform the necessary operations. 3. Select [Save]. NOTE: The facing pages of a bound document must be placed in a horizontal orientation on the document glass. Off Disables the feature. Left Page then Right Copies both pages of an open book from left to right.
3 Copy Center Erase Erases printing of the central gutter area of the book that tends to be shadowed. Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0–50 mm (0.0–2.0 inches) in 1 mm or 0.1 inch increments. 2 Sided Book Copy This feature allows you to make double-sided copies from bound documents using the document glass. A blank sheet is automatically inserted as the first page. 1. Select [2 Sided Book Copy] on the [Scan Options] screen. 2.
Scan Options - Copy used, documents will be copied according to the specified size regardless of their actual size. 1. Select [Original Size] on the [Scan Options] screen. 2. Select the required option. 3. Select [Save]. Auto Size Detect Automatically detects the size of standard sized documents. Presets Select from the 11 preset standard sizes in portrait or landscape orientations. The presets are set up by the Key Operator.
3 Copy NOTE: If you do not use this feature when copying bound documents or copying documents with the cover open, black shadows may appear around the edge or in the center of the copies. NOTE: To use this feature, the document orientation must be specified to indicate top of the document for [Original Orientation] on the [Output Format] screen. 1. Select [Border Erase] on the [Scan Options] screen. 2. Perform the necessary operations. 3. Select [Save].
Scan Options - Copy Auto Center Automatically moves images to the center of the paper. Margin Shift/Variable Shift Automatically moves images by specified amounts on the paper. You can enter up to 50 mm (2 inches) for both dimensions. If your machine is configured to perform double-sided copies, you can select the options below for the front and back page copies, separately. • Side 1 – Displays the [Margin Shift - Side 1] screen. • Side 2 – Displays the [Margin Shift - Side 2] screen.
3 Copy 1. Select [Margin Shift/Variable Shift] in the [Margin Shift] screen. 2. Select [Side 2] to display the [Margin Shift - Side 2] screen. 3. Select the required option. 4. Select [Save]. No Shift Disables the feature. Auto Center Automatically moves images to the center of the paper. Corner Shift Moves images to the corner of the paper. Select one of eight arrows to specify the direction for the movement. Variable Shift Moves images by specified amounts on the paper.
Scan Options - Copy On during Auto Rotates an image only when selecting [Auto] in the [Paper Supply] or [Reduce/Enlarge] features. Rotation Direction Displays the [Image Rotation - Rotation Direction] screen. [Image Rotation - Rotation Direction] Screen Use this screen to determine the edge of the copy paper where the top of the document image is aligned when documents are of mixed orientation. The following options are available: • Staple Position – Rotates the image depending on the staple position.
3 Copy Original Orientation This feature allows you to specify the orientation of the documents. The document orientation must be specified before using the following features: Independent X-Y %, 2 Sided, Mixed Size Originals, Border Erase, Margin Shift, Multiple-Up, Repeat Image. 1. Select [Original Orientation] on the [Scan Options] screen. 2. Select the required option. 3. Select [Save]. Head to Top Select this option when the top of the document is orientated towards the back of the machine.
Output Format - Copy 4. Select the required option. Booklet Creation This feature allows you to print the images side by side, on both sides of each page in the correct order to make a booklet. Fold the copies in half and staple in the middle to create a finished booklet. NOTE: If the number of document pages is a multiple of four, the booklet will not have blank pages. Otherwise the extra pages in the book will be blank. 1. Select [Booklet Creation] on the [Output Format] screen. 2.
3 Copy 1. Select [Booklet Creation Gutter] on the [Booklet Creation] screen. 2. Perform the necessary operations. 3. Select [Save]. [Booklet Creation - Covers] Screen Allows you to select the required option to add a cover sheet to the booklet. 1. Select [Booklet Creation Covers] on the [Booklet Creation] screen. 2. Select the required option. 3. Select [Save]. Off Makes a booklet without a cover sheet. On Adds a cover sheet to the booklet from the cover stock tray.
Output Format - Copy 1 Sided Use to copy single-sided documents. 2 Sided Use to copy double-sided documents. When selected, the [Originals] option is available. Originals • Head to Head – Select if your documents are head to head, with the binding edge on the left side. • Head to Toe – Select if your documents are head to toe, with the binding edge on the top edge. Covers This feature allows you to add paper or card covers to a copy job.
3 Copy Paper Tray Settings Displays the [Covers - Paper Tray Settings] Screen. Select one of the presets to specify the [Covers Tray] and the [Body Pages Tray]. The paper loaded in the trays selected for [Covers Tray] and [Body Pages Tray] should be the same size and orientation. Five presets including [Bypass Tray] are available for each. For more information on the bypass tray, refer to [Tray 5 (Bypass)] Screen on page 52.
Output Format - Copy Multiple-Up This feature allows you to copy two, four or eight independent documents onto one sheet of paper. The machine automatically reduces/enlarges the images as needed to print them on one page. 1. Select [Multiple-Up] on the [Output Format] screen. 2. Select the required option. 3. Select [Save]. 1 Up Disables the feature. 2 Up Copies two documents onto one sheet of paper. 4 Up Copies four documents onto one sheet of paper. 8 Up Copies eight documents onto one sheet of paper.
3 Copy Off Disables the feature. Output Size Specifies the size of poster you want to make by selecting one of the presets that are listed on the touch screen. The machine automatically calculates the magnification and decides how many sheets are needed for the job. Enlargement % Use scroll buttons to enter the magnification rates for the length and width of a document separately, within the range of 100–400% in 1% increments. The machine automatically decides how many sheets are needed for the job.
Output Format - Copy Annotation This feature allows you to add the date, page numbers, and a predetermined phrase to the copy outputs. 1. Select [Annotation] on the [Output Format] screen. 2. Select the required option. 3. Select [Save]. Stamp Displays the [Annotation Stamp] screen. Use this screen to add a predetermined phrase such as ‘Confidential’, ‘Draft’ etc. to the output. The following options are available: • Off – Disables the feature. • On – Enables the feature.
3 Copy • Style – Displays the [Annotation - Page Number - Style] screen. Select a style for the page number. If you select a [1/N, 2/N, 3/N] option, the [N: Total Pages] option displays. Select [Auto] to enable the machine to count the page automatically to find the total, or select [Enter Number] to manually enter the total number of pages. The number is then printed after the individual page number. • Position – Displays the [Annotation - Page Number - Position] screen.
Job Assembly Date and Time Prints the date and time that the copy job started on each of the copies. The [Set Numbering - Date and Time] screen is displayed. Select [On] to enable the feature. Serial Number Prints the serial number of the machine on the copies. The [Set Numbering - Serial Number] screen displays. Select [On] to enable the feature. Job Assembly This section describes how to make settings on the [Build Job] feature. For more information on the feature, refer to the following.
3 Copy Sample Set Prints one set of the job prior to printing the whole quantity. You can choose whether or not to print more sets after checking the print result. • Off – Disables the feature. • On – Enables the feature. After copying one set of the job, the job is suspended. Select [Start] to copy the remaining sets or [Stop] to stop the job. NOTE: Copies produced by [Sample Set] are counted towards the total copy count. After each section of the document is scanned, the following screen is displayed.
4 Fax/Internet Fax This chapter contains information on the fax screens and the fax features available. In addition to conventional fax features, the machine offers you a Direct Fax feature and an Internet Fax feature. Direct Fax allows you to transmit faxes directly from PC clients. Internet Fax allows you to send scanned images by e-mail over the Internet or intranet. For more information on Direct Fax, refer to Fax Driver On-line Help on the CentreWare CD-ROM.
4 Fax/Internet Fax the required country. After saving the settings, the machine reboots automatically. For more information, refer to Other Settings on page 200 NOTE: This setting is only available with the Fax option for the countries stated above. Fax/Internet Fax Procedure This section describes the basic procedure for sending faxes and Internet Faxes Follow the steps below. 1. Load the Documents – page 78 2. Select the Features – page 79 3. Specify the Destination – page 79 4.
Fax/Internet Fax Procedure • Not available in the double-sided mode. NOTE: In both single-sided and double-sided modes, scanning a document at its original size or smaller is recommended. An enlarged image may be cut off during transmission. 2. Select the Features The features available on the [Basic Features] screen are those used most often. NOTE: Only those features relevant to the machine configuration will be available. 1. Press the button on the control panel.
4 Fax/Internet Fax • Using the keypad on the control panel • Using the [Address Book] (refer to Address Book on page 82.) • Using the [Speed Dial] (refer to Speed Dial on page 83.) • (For Internet Fax) Using the screen keyboard on the touch screen (refer to Keyboard on page 83.) 1. Enter the destination using any method from the above. You can send a document to multiple destinations in a single operation. For more information, refer to Next Recipient on page 82.
Specifying Destinations Stop the Fax/Internet Fax Job Follow the steps below to manually cancel an activated fax/Internet Fax job. 1. Select [Stop] on the touch screen or press the button on the control panel to suspend the fax job while the document is being scanned. button button 2. If required, press the button on the control panel to display the [Job Status] screen. To exit the [Job Status] screen, press the button. 3.
4 Fax/Internet Fax Next Recipient Use this feature to send the document to more than one destination. You can enter destinations using the numeric keypad or speed dialing. You can also use the [Address Book] to quickly look up and enter destinations registered for speed dialing. The maximum number of destinations that you can designate at one time is 200. 1. Enter the first destination. 2. Select [Next Recipient]. 3. Enter the next destination. 4. Repeat steps 2 and 3 as required.
Specifying Destinations Group Locates destinations registered in group codes. Speed Dial This feature allows you to select a destination quickly using a 3-digit code assigned to it. An asterisk (* on the screen keypad or the control panel) can be used to specify multiple speed dial codes and a pound sign (#) to designate a group code. Enter this data Results 123 Dials the destination assigned to the speed dial code 123. 12* Dials the speed dial codes 120–129.
4 Fax/Internet Fax Symbol Displays symbol keys on the screen. For information on using symbols as special characters in fax numbers, refer to Special Characters on page 85. Internet Fax Switches transmission mode between the regular fax and the Internet Fax. Select this check box when using Internet Fax. For more information, refer to Internet Fax on page 87. Backspace Deletes the last character entered. Shift Switches between uppercase and lowercase letters.
Specifying Destinations F Code Machines that support F Code and relay broadcasting features allow relay broadcasting operations using F Code. For more information, refer to F Code on page 100. Internet Fax You can send an Internet Fax document to an Internet Fax-capable relay station in a network, which converts the document to a regular fax and broadcasts it to destinations without an Internet Fax capability.
4 Fax/Internet Fax Character < > Function Description Communication line switch Switches communication lines that include parameter data, where the parameter data include characters “0” to “9” or “,”. The parameter data must be placed between angle brackets (“<” and “>”). = Dial tone detection Suspends dialing until a dial tone is detected. S Password check (for remote machine identification) Use this character to verify that the correct number has been entered.
Basic Features - Fax/Internet Fax Telephone number of remote machine !*$# Relay Send \# \ Number (RSN) of primary relay station Speed dial code for secondary relay station # Speed dial code for first destination # Speed dial code for second destination ##$ Basic Features - Fax/Internet Fax Use the [Basic Features] screen to select the basic features for a fax/Internet Fax job. For information on the features available, refer to the following.
4 Fax/Internet Fax You can send an Internet Fax to a confidential mailbox on a remote machine, an Internet Fax-capable relay station for broadcasting to regular fax machines, or forward a faxed document stored in the machine’s mailbox as e-mail using a job flow sheet. For more information, Refer to [Mailbox] Screen on page 105, Internet Fax on page 84, or Document List in the Check Mailbox chapter on page 134, respectively.
Basic Features - Fax/Internet Fax Resolution The scan resolution affects the quality of the fax the remote machine receives. A higher resolution yields better quality. A lower resolution reduces communication time. Standard Scans documents with a resolution of 200 × 100 dpi. This option is recommended for text documents. It requires less communication time, but does not produce the best image quality for graphics and photos. Fine Scans documents with a resolution of 200 × 200 dpi.
4 Fax/Internet Fax Photo Select this option for documents that contain photographs only. Image Quality - Fax/Internet Fax You can also set [Original Type] or [Lighten/Darken] features as follows. Original Type – page 90 Lighten/Darken – page 90 1. Press the button on the control panel. 2. Select [Fax/Internet Fax] on the touch screen. 3. Select the [Image Quality] tab. 4. Select the required option. Original Type This feature allows you to select the type of document you are scanning.
Scan Options - Fax/Internet Fax Reduce/Enlarge – page 92 1. Press the button on the control panel. 2. Select [Fax/Internet Fax] on the touch screen. 3. Select the [Scan Options] tab. 4. Select the required option. Bound Originals Use this feature to scan facing pages of a bound document in the correct page sequence, using the document glass. The facing pages will be scanned as two separate pages. 1. Select [Bound Originals] on the [Scan Options] screen. 2. Select the required options.
4 Fax/Internet Fax Scan Size Using this feature, the size of the document can be automatically detected or selected from a list of preset sizes. If a preset size is selected, documents will be scanned according to the specified size regardless of their actual size. 1. Select [Scan Size] on the [Scan Options] screen. 2. Select a desired option. 3. Select [Save]. Auto Size Detect Detects the size of the documents automatically.
Send Options - Fax/Internet Fax Preset % • 100% – Sets the enlargement/reduction ratio to 100% (original size). • Auto – After scanning the document with original size, automatically selects the enlargement/reduction ratio depending on the output size of the remote machine. • Presets – Allows you to select the preset enlarge/reduce settings. Select one of these to specify the enlargement/reduction ratio. The presets are set up by the Key Operator.
4 Fax/Internet Fax Communication Mode Use this feature to select a communication mode for fax transmissions. 1. Select [Communication Mode] on the [Send Options] screen. 2. Select the required option. 3. Select [Save]. G3 Auto Select this mode if the remote machine is G3 compatible. This mode is the one usually selected. The machine automatically switches modes depending on the capabilities of the remote machine.
Send Options - Fax/Internet Fax • On – Applies the delayed start time. When you select this option, [Start Time] is displayed at the right side of the screen. Start Time Displays the delayed start time, and displays the [Delayed Start - Start Time] screen to change the delayed start time. [Delayed Start - Start Time] Screen You can set the delayed start time using a 12-hour or 24-hour format. You cannot specify a date for transmission.
4 Fax/Internet Fax Send Header Use this feature to add a remark (“RESEND” or space), the start time, the date of transmission, the sender name, the destination name, the fax number, and the quantity at the top of each page of the document. NOTE: A regular fax sent from the United States must show this information. NOTE: This feature is not available for Internet Fax transmissions. 1. Select [Send Header] on the [Send Options] screen. 2. Select the [On] to enable the feature. 3. Select [Save].
Send Options - Fax/Internet Fax [Comment - Recipient’s Comment] Screen 1. Select [On] on the [Cover Note] screen. 2. Select [Comment]. 3. Select [Recipient’s Comment:]. 4. Select [On] on the [Comment Recipient’s Comment] screen. 5. Select a comment from the comment list using the scroll buttons. 6. Select [Save]. No. Comment Allows you to select a comment from the list of comments already registered. For information on how to register comments, refer to Comments in the Setups chapter on page 256.
4 Fax/Internet Fax Comment 1 Displays the [Comment 1] screen to specify comments. Comment 2 Displays the [Comment 2] screen to specify comments. [Comment 1] Screen 1. Select [On] on the [Internet Fax Comment] screen. 2. Select [Comment 1]. 3. Select [On] on the [Comment 1] screen. 4. Select a comment from the comment list using the scroll buttons. 5. Select [Save]. Off Disables the feature. On Adds the selected [Comment 1]. No.
Send Options - Fax/Internet Fax 1. Select [Report/Read Receipts] or [Report/Send Receipts] on the [Send Options] screen. 2. Select the required option. 3. Select [Save]. Transmission Report • Off – Disables the feature. • On – Outputs the result after the transmission is completed. Read Receipts (MDN) or Delivery Receipts (DSN) • Off – Disables the feature. • On – Requests the mail delivery notification.
4 Fax/Internet Fax Remote Mailbox This feature allows you to access a mailbox on a remote machine to send and retrieve confidential documents. You must know the mailbox number and the password (if one is set up) to access the remote mailbox. For more information on how to retrieve confidential documents from a remote mailbox, refer to Polling on page 103. NOTE: This feature is not available for Internet Fax transmissions. 1. Select [Remote Mailbox] on the [Send Options] screen. 2.
Send Options - Fax/Internet Fax Example: F Code: 0 (to designate an F Code transmission) followed by the mailbox number Password (if required): the password for the mailbox • Confidential polling using F Code You can send a polling request to receive a document from a remote machine using F Code if a confidential mailbox is set up in the remote machine to hold the document to be polled. When polling to receive a document from a remote machine, you must know the following information.
4 Fax/Internet Fax Next Sets the entered value and moves to the other entry field. Internet Fax Profile This feature allows you to specify a profile to restrict the attribute information for transmissions between machines equipped with Internet Fax, such as image resolution and paper size. NOTE: This feature is not available for regular fax transmissions. 1. Select [Internet Fax Profile] on the [Send Options] screen. 2. Select the required option. 3. Select [Save].
On-hook/Others - Fax On-hook/Others - Fax This section describes features on the [On-hook/Others] screen. For information, refer to the following. Polling – page 103 Store for Polling – page 104 On-hook (Manual Send/Receive) – page 106 1. Press the button on the control panel. 2. Select [Fax/Internet Fax] on the touch screen. 3. Select the [On-hook/Others] tab. 4. Select the required option.
4 Fax/Internet Fax Store for Polling This feature allows you to store documents in public and private mailboxes on the machine that a remote machine can retrieve later. 1. Select [Store for Polling] on the [On-hook/Others] screen. 2. Perform the necessary operations. Off Disables the feature. Public Mailbox Stores public documents which are available to be polled. When you select this option, [Save in: - Public Mailbox] is displayed at the right side of the screen.
On-hook/Others - Fax Select all of the fax documents stored for polling when you want to delete or print all documents. Delete Deletes the documents stored for polling. Select the documents requiring deletion using the scroll buttons or [Select All]. Print Prints out the documents stored for polling. Select the documents you want to print using the scroll buttons or [Select All]. [Mailbox] Screen You can specify the mailbox for storing documents or confirm the status of stored documents in the mailbox.
4 Fax/Internet Fax On-hook (Manual Send/Receive) Use this feature to make a telephone call with the handset on-hook. When the phone is on the hook, you can hear the other party but cannot talk to them. You can also send or receive a fax manually when [On-hook (Manual Send/Receive)] is selected. 1. Select [On-hook (Manual Send/ Receive)] on the [On-hook/Others] screen. 2. Perform the necessary operations. 3. Select [Save].
5 Scan/E-mail This chapter describes how to use the scan features. For more information on the specific types of scan, refer to the following. To scan and e-mail documents – E-mail – page 111 After a document is scanned, scanned data is automatically sent to specified destinations as an e-mail attachment. To scan and save documents in the mailbox – Save in: - Scan to Mailbox – page 115 Scanned documents are saved in a specified mailbox on the machine.
5 Scan/E-mail 1. Load the Documents 1. Load documents face up with the top edge entering the document feeder first, or face down on the document glass. 2. Select the Features Each scan type has its own screen. Select [E-mail], [Network Scanning], [Scan to Mailbox], or [Scan to FTP/SMB] on the touch screen to display the appropriate screen. • Select [E-mail] to scan and e-mail documents. • Select [Network Scanning] to scan and send documents according to a scan job template.
Scanning Procedure If necessary, press one of the tabs and configure the scan settings. For information on the individual tabs, refer to the following. E-mail – page 111 Save in: - Scan to Mailbox – page 115 Job Templates - Network Scanning – page 116 Save in: - Scan to FTP/SMB – page 117 Basic Scanning – page 119 Image Quality – page 123 Scan Options – page 124 Output Format – page 128 3. Start the Scan Job 1. Press the button to scan the documents.
5 Scan/E-mail 1. Click [Start] on the taskbar, then select [Program]>[Xerox]>[Utility]>[Mailbox Viewer 2]. 2. From the list displayed, click the name of the machine, and then [Select Scanner]. 3. Enter the number (001–200) of the mailbox to be accessed. 4. Enter the correct password as necessary. 5. Click [Open Mailbox]. A list of documents saved in the selected mailbox will be displayed. 6. Select the document to be imported, then click [Import]. NOTE: You can also select multiple documents.
E-mail E-mail This section describes how to scan documents to send them as e-mail attachments. You can specify destination addresses by using the screen keyboard to enter the addresses, or by selecting from the address book. For more information on how to make entries using this screen, refer to the following. Address Book – page 111 Keyboard – page 113 Sender – page 114 Sender’s Details – page 114 Delete Recipient – Clears the currently selected address entry field. Change Settings – page 115 1.
5 Scan/E-mail Bcc Uses the selected address as a Bcc recipient. Go to This is displayed only when the local address book on the machine is displayed. Specify the number assigned to an address using the numeric keypad on the control panel. Show Details Displays detailed information on the selected address. Local Address List Displays the list of addresses registered in the local address book on the machine. Selectable when the remote address book is displayed on the screen.
E-mail Custom Item Select one of the custom items set by the Key Operator as a search value. For information on specifying the item displayed, refer to Attribute Type of Custom Item 13 in the Setups chapter on page 241 Enter/Change Keyword Displays the screen keyboard for entering a keyword. Search Now Starts the search. Local Address List Displays the list of addresses registered in the local address book on the machine.
5 Scan/E-mail Sender Use this feature to add the sender’s address to an address entry field. 1. Select [Sender] on the [E-mail] screen. 2. Select the required option. 3. Select [Save]. To Adds the sender’s address in the To field. CC Adds the sender’s address in the Cc field. BCC Adds the sender’s address in the Bcc field. The address entered in this field is not displayed on the message received by the recipient.
Save in: - Scan to Mailbox File Name Enter a file name to be assigned to the scanned data. After selecting this field, select [Keyboard]. Clear Field Clears the currently selected entry field. Enter Sender’s Address Adds the sender’s address as the reply-to-address. Address Book Displays the list of e-mail addresses registered in the address book. Use the address book to select the sender’s e-mail address or reply-to-address. Keyboard Displays the screen keyboard.
5 Scan/E-mail 1. Press the button on the control panel. 2. Select [Scan to Mailbox] on the touch screen. 3. Select a mailbox for saving scanned data. For more information on mailboxes, refer to the Check Mailbox chapter. Job Templates - Network Scanning This section describes how to scan and send documents to a specified server using a job template. A job template can be created on the machine or remotely using the CentreWare Scan Services.
Save in: - Scan to FTP/SMB Save in: - Scan to FTP/SMB This section describes how to send scanned documents to specified destinations using FTP or SMB protocols. For more information, refer to the following. Transfer Protocol – page 117 Address Book – page 118 Server – Specify the address of the destination server. Select a server name from the address book after selecting [Address Book] or enter a server’s address after selecting [Keyboard].
5 Scan/E-mail 1. Select [Transfer Protocol] on the [Scan to FTP/SMB] screen. 2. Select the required option. 3. Select [Save]. FTP Specifies the FTP protocol. SMB Specifies the SMB protocol. SMB (UNC Format) Specifies the SMB protocol (using the UNC format). NOTE: If Remote Authentication has been enabled, a popup message will prompt the user to enter a login and password before using the Scan to FTP/SMB feature. The login and password will be passed to the Kerberos server.
Basic Scanning File Name Specify a file name to be assigned to the document. A file name is automatically assigned by the machine. To assign a different file name, select [Change Settings] and use the displayed keyboard. File Name Conflict Specify one of the following after selecting [Change Settings]. If a file with the same name already exists at the destination, the file will be processed according to this selection. • Cancel Job Does not save the file in that destination.
5 Scan/E-mail 2 Sided Originals – page 120 Original Type – page 121 File Format – page 122 1. Press the button on the control panel. 2. Select a scan type on the touch screen. 3. Select the [Basic Scanning] tab on the touch screen. 4. Select the required option. Lighten/Darken Use this feature to adjust the density of the scanned image in seven levels. Use the scroll buttons to increase or decrease the darkness.
Basic Scanning 2 Sided (H to T) Scans double-sided documents opened vertically. NOTE: If you select this option, the [Original Orientation] is automatically set to [Head to Left]. If you need to change the setting, select [More], and select the required option for [Original Orientation] on the [2 Sided Originals] screen. More Displays the [2 Sided Originals] screen. [2 Sided Originals] Screen Use this feature when changing the orientation of documents. 1. Select [More] on the [Basic Scanning] screen. 2.
5 Scan/E-mail Grayscale Use for documents containing shading or halftones. Select this option when documents include images or shades of gray. Text & Photo Use for documents that contain both text and photographs. Text and photographs are automatically identified and an appropriate quality mode is selected for individual areas. Text Use for documents that contain text only. Photo Use for documents that contain photographs only.
Image Quality JPEG Saves scanned data in JPEG format. Image Quality This section describes how to adjust the quality of scanned data such as contrast and sharpness. For more information, refer to the following. Lighten/Darken/Contrast – page 123 Sharpness – page 123 Auto Exposure – page 124 1. Press the button on the control panel. 2. Select a scan type on the touch screen. 3. Select the [Image Quality] tab.
5 Scan/E-mail 1. Select [Sharpness] on the [Image Quality] screen. 2. Select the sharpness level. 3. Select [Save]. Auto Exposure Use this feature to specify whether or not to suppress the background color of documents. 1. Select [Auto Exposure] on the [Image Quality] screen. 2. Select [On] to enable the feature. 3. Select [Save]. Scan Options This section describes how to configure the settings for optimum scanning. For information, refer to the following.
Scan Options NOTE: If you select [Grayscale] on the [Original Type] screen, you cannot select [600dpi]. NOTE: For mixed size originals and double-sided originals, you can select up to [600dpi]. 1. Select [Scan Resolution] on the [Scan Options] screen. 2. Select the required option. 3. Select [Save]. Bound Originals Use this feature to scan facing pages of a bound document in the correct page sequence, using the document glass. The facing pages will be saved as two separate images. 1.
5 Scan/E-mail Right Page Only Scans only the right-side page of an open book. Top Page Only Scans only the top-side page of an open book. Bottom Page Only Scans only the bottom-side page of an open book. Center Erase Erases the width of the center. Select the amount of deletion required using the scroll buttons. Scan Size Using this feature, the size of the document can be automatically detected, selected from a list of preset sizes, or manually specified using the custom option.
Scan Options Mixed Size Originals This feature allows you to scan mixed sizes of documents using the document feeder at the same time and save them in a single file. NOTE: To enable the feature, select [Auto Size Detect] on the [Scan Size] screen. 1. Select [Mixed Size Originals] on the [Scan Options] screen. 2. Select [On] to enable the feature. 3. Select [Save].
5 Scan/E-mail Reduce/Enlarge This feature allows you to select the enlargement/reduction ratio of the document for scanning. 1. Select [Reduce/Enlarge] on the [Scan Options] screen. 2. Perform the necessary operations. 3. Select [Save]. Preset % • 100% – Sets the enlargement/reduction ratio to 100% (original size). • Presets – Allows you to select the preset enlarge/reduce settings. Select one of these to specify the enlargement/reduction ratio. The presets are set up by the Key Operator.
Output Format 1. Press the button on the control panel. 2. Select a scan type on the touch screen. 3. Select the [Output Format] tab. 4. Select the required option. Image Compression Use this feature to select the ratio of data compression. 1. Select [Image Compression] on the [Output Format] screen. 2. Select the compression level. 3. Select [Save].
5 Scan/E-mail 1. Select [Split Send] on the [Output Format] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature. Split By Page Divides scanned data by the preset number of pages. The presets are set up by the Key Operator. For more information, refer to Other Settings in the Setups chapter on page 242. Document Name Use this feature to enter a name for the file before saving in a mailbox, if you do not want to use the name assigned by the machine.
Output Format Password Use this feature to set the password for a job template server. NOTE: The selection for this feature is displayed only when you have selected [Network Scanning]. 1. Select [Password] on the [Output Format] screen. 2. Perform the necessary operations. 3. Select [Save]. For information on keyboard entry, refer to Keyboard in the Fax/Internet Fax chapter on page 83.
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6 Check Mailbox This chapter describes the methods for checking, printing, or deleting documents in a mailbox. You can store the following types of documents (marked with matching icons in the Document List) in a mailbox. • Incoming confidential fax documents ( chapter on page 103. ) – Refer to Polling in the Fax/Internet Fax • Incoming confidential Internet Fax documents ( Internet Fax chapter on page 103. • Fax documents for confidential polling ( Internet Fax chapter on page 104.
6 Check Mailbox Document List This screen allows you to print or delete documents in the selected mailbox. You can also link a mailbox or the documents inside to a job flow sheet to automate document processing. For more information on job flow sheets, refer to Job Flow Sheets in the Setups chapter on page 247. 1. Select the required mailbox. 2. Select [Document List] on the [Check Mailbox] screen. 3. Perform the necessary operations. 4. Select [Close].
Check Mailbox NOTE: The job flow sheet feature is available only when the optional hard disk is installed on the machine. You can register the following types of document processing in a job flow sheet.
6 Check Mailbox NOTE: Mailboxes with this option enabled are marked with an arrow above their icons. Start Executes the linked job flow sheet and returns to the [Document List] screen. This button appears only when the mailbox has been linked with a job flow sheet. Cut Link Releases linkage with a job flow sheet. Create/Change Link Displays the [Create/Change Link] screen. Select Job Flow Sheet Displays the [Select Job Flow Sheet] screen.
Check Mailbox • Shared Sheets (Administrator) – Displays the job flow sheets owned by the Key Operator. NOTE: Job flow sheets owned by unique users other than the currently logged in user are not displayed. When not logged in to the machine as a unique user: • System Administrator – Displays only the job flow sheets owned by the Key Operator. • Non-System Administrator – Displays only the job flow sheets owned by users other than the Key Operator.
6 Check Mailbox Edit Destination Refer to Job Flow Sheets in the Setups chapter on page 247.
7 Stored Programming This chapter describes how to use the Stored Programming feature to simplify multiple operations into a simple procedure. First, you register a series of operations in a job number. Later, you can select the job number to execute the stored operations when required. You can store operations (both on the touch screen and the control panel) up to immediately before pressing the button on the control panel. NOTE: You cannot store operations performed on the [Setup Menu] screen.
7 Stored Programming NOTE: Stored Programming is saved by button position on the touch screen. Therefore any changes to the button position will result in changes to the stored operation. The button position changes when adding/deleting Job Flow Sheet, Job Template, or Address Book to and from a stored job." 1. Press the button on the control panel. 2. Select [Setup Menu] on the touch screen. 3. Select [Stored Programming] on the [Setup Menu] screen. 4. Perform the necessary operations.
8 Print This chapter contains information on the optional print feature of the machine. With this feature, you can send print jobs from a PC directly to the machine. NOTE: Some of the features described in this chapter are optional and may not apply to your machine configuration. In addition, the following special printing features are available. • E-mail printing This feature allows you to print an e-mail attachment sent to the machine.
8 Print • PCL emulation This feature allows you to print documents from a PC not supported by the supplied PCL print driver, according to the emulation parameters (i.e., paper size) set on the machine. For information on how to set parameters for PCL emulation, refer to PCL Emulation in the Machine Status chapter on page 277. For the list of parameters and their values for PCL emulation, refer to PCL Emulation on page 144.
Print Driver Features Multiple Up Prints multiple documents onto one sheet of paper. The machine automatically reduces/enlarges the images as needed to fit on one page. Poster Divides and enlarges a single image and prints it over multiple pages so that you can join all the pages to make one large poster. Print Mode Specifies the resolution value for printing. You can select [Standard] or [High Resolution]. The higher the resolution selected, the slower will be the speed of printing.
8 Print Emulation Parameters The emulation parameters for PCL and PDF can be changed as necessary. For information on how to change parameter values, refer to Print Mode in the Machine Status chapter on page 277. PCL Emulation Parameter Item No. Paper Tray 201 Value 0 (Default): Auto 1: Tray 1 2: Tray 2 3: Tray 3 4: Tray 4 5: Tray 5 (Bypass) Selects the paper tray.
Emulation Parameters Parameter Item No. 2 Side Print 206 Value 0 (Default): Off 1: On Sets whether to enable double-sided printing.
8 Print Parameter Item No. Value Symbol Set 208 0 (Default): Roman 8 1: ISO 8859-1 Latin 1 2: ISO 8859-2 Latin 2 3: ISO 8859-9 Latin 5 4: ISO 8859-10 Latin 6 5: PC-8 6: PC-8 DN 7: PC-775 8: PC-850 9: PC-852 10: PC-1004 (OS/2) 11: PC Turkish 12: Windows 3.1 Latin 1 13: Windows 3.1 Latin 2 14: Windows 3.1 Latin 5 15: DeskTop 16: PS Text 17: MC Text Font Size 209 400–5000 (Default: 1200): Specifies the point size of a font in increments of 25. The value of 100 represents 1 point.
Emulation Parameters PDF Parameter Item No. Value Print Sets 401 1–999 (Default: 1): Specify the number of print sets. 2 Side Print 402 0 (Default): Off 1: LEF Binding 2: SEF Binding Specifies which edge of paper is to be bound for doublesided printing. Print Mode 403 0 (Default): Standard 1: Fast 2: High Quality Selects the print mode. Sort 404 0 (Default): Off 1: On Sets whether to enable sorting. Paper Size 406 0: Auto 1 (Default): A4 or Letter Sets the paper size.
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9 CentreWare Internet Services This chapter contains information on the optional CentreWare Internet Services program. The CentreWare Internet Services program uses the embedded Web User Interface which enables communication between a networked computer and the machine via HTTP. CentreWare Internet Services can be used to check each job and the machine status, or change the network settings. You can also configure a job template using this program.
9 CentreWare Internet Services Accessing CentreWare Internet Services Follow the steps below to access CentreWare Internet Services. 1. At a client workstation on the network, launch an internet browser. 2. In the URL field, enter “http://” followed by the internet address of the machine. Then press the key on the keyboard. Example: If the internet address is vvv.xxx.yyy.zzz, enter the following in the URL field: http://vvv.xxx.yyy.
Services Menu Panel Displays information about the machine, including the [Name], [IP Address], [Product Name] and [Status]. Other details may also be displayed if they have been specified on the [Properties] page. The [Refresh Status] is located below these details on the [Status] page. Click [Refresh Status] to update the machine status. The display here corresponds to the display when [General] is selected on the [Status] page.
9 CentreWare Internet Services Quantity Enter the number of sets to print. You can enter a number between 1 to 999. 2 Sided Print Allows you to select 1 sided prints or 2 sided prints (head to head or head to toe). Collated Specify whether to collate printouts or not. File Name Allows you to specify the file to print. Clicking the [Browse] button next to the File Name edit box opens the Choose File dialog box where you can select the file to print. You can print only files with the following extensions: .
Services Create New To create a new template, click [Create New] at the top right corner of the Template page. A user ID and password are required. After editing, click [OK]. The template is then saved. You can view the saved templates by clicking [List]. NOTE: When creating a new template, using the same job template name on different templates is not allowed. An error message will be displayed if the same template name is used.
9 CentreWare Internet Services Setting Item Description Filing Policy Select the filing method from the drop down menu. You can select from [Overwrite Existing File], [Add to Existing File], [Create New] or [Cancel]. Job Log Select whether to enable or disable job logs. You can select either the version 1.3 or 2.0 of the job log. Basic Scanning Output Color Select black or grayscale for output color. Resolution Select the resolution of the scanned data.
Services Setting Item Sharpness NOTE: This item will not be displayed when [Black] is selected for Output Color. Original Type NOTE: This item will not be displayed when [Grayscale] is selected for Output Color. Image Compression NOTE: This item will not be displayed when [Black] is selected for Output Color. Description Select the sharpness of the scanned data. You can select from five different levels in the drop down menu. Select the type of original.
9 CentreWare Internet Services Undo Reset the values before a change was made. New settings will not be sent to the machine. Refresh Click this button to display the latest Job Template List. File Repository Setup This page allows you to set up or change the file repository setups. File Repository Setup Select the file repository setup you want to configure. Name Enter the name of the repository setup. Protocols Select [FTP] or [SMB] for a transfer protocol.
Jobs 2. On the collapsible menu of the Menu Panel, click [Job List] to view the list of active jobs or click [Job History List] then [Job History] to view the list of completed jobs. Job List This page displays the list of active jobs being processed when you select [Job List]. Details include the following. Job Name Displays the name of the job. Owner Displays the name of the client (user) that has sent the job. Status Displays the status of the job. Job Type Displays the type of job.
9 CentreWare Internet Services Output Destination Displays the output destination, address, document receipt number or name of the recipient server or file. If the output destination is unknown or not specified, “-” is displayed. Host Interface Displays the name of the host that has sent the job. If the host interface is unknown or not specified, “-” is displayed. Date/Time Completed Displays the date and time the job completed.
Status Trays This page displays the status of the paper tray and output tray. Click on the [+] sign to expand the menu. Paper Tray Trays Lists the available paper trays, namely Tray 1, Tray 2, Tray 3 (optional), Tray 4 (optional), and Tray 5 (Bypass). NOTE: Trays displayed will depend on the configuration. Status Displays the status of the paper tray as [Ready], [Empty], [Not Available], or [Unknown].
9 CentreWare Internet Services Drum Cartridge Displays the status of the drum cartridge as [Ready], [Type Mismatch], [Replace Soon], [Replace Now], or [Not Installed]. NOTE: If [Replace Now] is displayed, replace the drum cartridge. Toner Cartridge Displays the remaining toner in 25% increments. NOTE: If the remaining toner becomes low, replace the toner cartridge. NOTE: Once the new toner cartridge is installed, a status of "Ready" is displayed.
Properties changes are made. The default user ID and password for the System Administrator are “11111” and “x-admin”, respectively. This ID and Password are default and can be changed by the System Administrator. Properties Features The following table lists the items that can be set. Some items may not be displayed depending on your machine configuration. Feature Setting items Machine Details Product Name Displays the name of the product. This is a display-only item. Serial No.
9 CentreWare Internet Services Feature Setting items Paper Tray Attributes Trays Lists the paper trays installed. Paper Type Lists the paper type set for each tray. Priority Allows you to set the priority for specified paper trays. Paper Settings Paper Type Lists different paper types. Paper Name Enter the names for [Custom Paper 1] to [Custom Paper 5]. Priority Allows you to configure the priority settings when the auto tray is selected for the various paper types.
Properties Feature Mailbox Setting items Mailbox Number Allows you to configure the settings of a mailbox number. Edit Click this button to display the mailbox settings screen. Document Order Allows you to select the display order of the documents saved in the mailbox. Document List Click this button to display the mailbox document list. Mailbox Document List Displays the list of documents in the mailbox. Mailbox Number – Displays the mailbox number of the document list.
9 CentreWare Internet Services Feature Mailbox 164 Setting items Mailbox Settings Allows you to configure the detailed settings as follows. Mailbox Number – Displays the mailbox number. This is a display-only item. Mailbox Name – Enter the name of the mailbox. Password – Enter the mailbox password. Check Password – Allows you to select whether and when a password for the mailbox is required. Owner – Displays the owner of the mailbox.
Properties Feature Mailbox Setting items Edit Job Flow Sheet Edit Destination – Allows you to select the processing type to be edited. Edit Job Flow Sheet – Click to edit the settings for the specified processing type. Print Name – Displays the name of the job flow sheet. Paper Tray – Allows you to select the paper tray. Quantity – Allows you to select the number of printouts. Send as Fax Name – Displays the name of the job flow sheet. Recipient Name – Enter the recipient's name.
9 CentreWare Internet Services Feature 166 Setting items Mailbox SMB Transfer Name – Displays the name of the job flow sheet. Recipient Name – Enter the recipient's name. Server Name – Enter the server address. Volume Name – Enter the volume name. Save in – Enter the folder name where the data is saved. User Name – Enter the user ID for the account. Password – Enter the password for the account. File Format – Select the file format. Security Allows you to configure and view security settings.
Properties Feature Mail Notice Settings Setting items Mail Notice Settings Allows you to configure the e-mail notice settings as follows. Notice Frequency – Allows you to select the frequency of sending the status e-mail. Notice Day (Weekly) – Allows you to select the day of the week on which to send status e-mail. Notice Date (Monthly) – Allows you to select the date of the month on which to send the monthly status e-mail. Notice Time – Allows you to specify the time to send the email notice.
9 CentreWare Internet Services Feature 168 Setting items Auditron Settings Auditron Settings Allows you to enable or disable the Auditron feature for each service. Auditron Mode – Displays the Auditron mode enabled. Auditron (Print) – Select to enable the Auditron feature for printing. Auditron (Copy) – Select to enable the Auditron feature for copying. Auditron (Scan) – Select to enable the Auditron feature for scanning. Auditron (Fax) – Select to enable the Auditron feature for faxing.
Properties Feature Setting items Port Status Port Status Allows you to select whether to enable or disable different ports used on the machine. Parallel – Allows you to select the check box to enable. USB – Allows you to select the check box to enable. EtherTalk – Allows you to select the check box to enable. SMB – Allows you to select check box to enable. You can also configure the transport protocol to be used. To enable the transport protocol, select the check box of TCP/IP and/or NetBEUI.
9 CentreWare Internet Services Feature 170 Setting items Port Settings Parallel Allows you to configure the parallel port settings. Bi-directional Communication – Allows you to enable or disable Bi-directional Communication (IEEE1284). Auto Eject Time – Allows you to specify the time when the paper will be automatically ejected from the printer if no data are sent to the printer. Adobe Communication Protocol – Only displayed when PostScript is enabled. Select one of the following options.
Properties Feature Protocol Settings Setting items Unicode Support – Allows you to specify whether to enable Unicode support in the host name and workgroup name during SMB transmission. Auto Master Mode – Allows you to enable or disable (on/off) Auto Master Mode. Encrypt Password – Allows you to enable or disable password encryption during SMB transmission. NetWare Allows you to configure the settings for NDS, transport protocol and SLP, as follows. Host Name – Enter the host name.
9 CentreWare Internet Services Feature Protocol Settings 172 Setting items TCP/IP Allows you to configure the following TCP/IP settings. Host Name – Enter the host name. Get IP Address – Allows you to set the method for obtaining the IP address by selecting the drop down menu to access the following options. • Manual: The user will specify all the addresses. • DHCP: The address will automatically be set via DHCP. • BOOTP: The address will automatically be set via BOOTP.
Properties Feature Protocol Settings Setting items IP Address List Allows you to limit the IP address used for receiving print data when TCP/IP is enabled. • IP Filter – Allows you to enable or disable IP filtering. • No. – Displays the entry number of the IP address list from 1 to 10. • Permitted IP Address – Enter the IP address for receiving print data when TCP/IP is enabled. • IP Mask – Enter an IP address mask for each IP address entered in permitted IP address.
9 CentreWare Internet Services Feature Protocol Settings 174 Setting items Port9100 Allows you to configure the time-out settings for the Port9100. Port Number – Enter a value for the port number between 8000 and 9999. TBCP Filter – Only displayed when PostScript is enabled. Connection Time-Out – Allows you to specify the connection time-out period when transmission fails. E-mail Allows you to configure the e-mail and Internet Fax settings as follows.
Properties Feature Setting items Protocol Settings SMTP Authentication User Name – Specify the user ID for SMTP authentication. SMTP Authentication Password – Specify the password for SMTP authentication. Domain Filtering - Receive – Allows you to specify whether to restrict incoming e-mail. Permitted Domain – Enter the domain name to permit incoming mails when Domain Filter is enabled. HTTP Allows you to configure the HTTP protocol settings as follows.
9 CentreWare Internet Services Feature Emulation Settings 176 Setting items PostScript Allows you to configure the settings when PostScript is enabled as follows. Logical Printer Number – Enter the logical printer number and click the [Edit] button. Paper Tray – Allows you to select the paper tray. Output Size – Allows you to select the paper size. Output Destination – Allows you to select the destination for your output.
Properties Feature Emulation Settings Setting items Variable X% – Allows you to specify the X% between 25 to 100%. Up/Down Adjustment – Allows you to specify a value between -250 and 250 mm (-9.8–9.8 inches) to adjust the vertical position. Left/Right Adjustment – Allows you to specify a value between -250 and 250 mm (-9.8–9.8 inches) to adjust the horizontal position. Paper Margin – Allows you to specify a value between 0 and 99 mm for the paper margin.
9 CentreWare Internet Services Feature Memory Settings 178 Setting items Memory Settings Allows you to change the settings for the free space available and the print page buffer size for Parallel, USB, EtherTalk, SMB, NetWare, LPD, IPP, Port9100, and PostScript memory. Parallel – Enter the print page buffer of the parallel interface between 64 KB and 1024 KB in 32 KB increments. USB – Enter the print page buffer of the USB interface between 64 KB and 1024 KB in 32 KB increments.
Maintenance Maintenance This page displays the Error History. It contains the following details on jobs where an error has occurred. Click the [Maintenance] tab on the Main Panel on the home page. • Date/Time – Displays the date and time when the error occurred. Information is displayed in the form of mm/dd/yyyy hh:mm. • Error Code – Displays the error code. Information is displayed in the form of xxx-yyy. Support This page displays the link to the customer support website.
9 CentreWare Internet Services 180 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
10 Paper and Other Media The machine is designed to use various paper types and other media. This chapter provides information on loading paper and other types of media into the machine. Loading Paper The machine can be equipped with various paper trays. This section provides information on how to load paper into each type of tray. NOTE: Make sure the side and rear paper guides on the trays are properly positioned to match the size of paper loaded.
10 Paper and Other Media NOTE: To avoid jams and misfeeds, do not load paper on top of any remaining paper in the tray. Remove the paper, and reload it on top of the new stock loaded. 2. If required, move the paper tray guides further out to load the new stock. To adjust the side and rear guides, pinch the guide lever on each guide and slide the guides to their new position. To secure the guides in position, release the levers.
Loading Paper 6. Set the machine to detect the paper size automatically, or manually specify the required size. For more information, refer to Paper Size in the Setups chapter on page 195. NOTE: Paper sizes detected by the machine vary depending on the Key Operator setting. For more information, refer to Paper Size Settings in the Setups chapter on page 201. Bypass Tray (Tray 5) The bypass tray allows you to use a variety of paper types. The bypass tray is located on the left-hand side of the machine.
10 Paper and Other Media Tandem Tray Module (TTM) The Tandem Tray Module allows you to load larger amounts of paper. It consists of two trays. NOTE: You cannot load custom size paper into the Tandem Tray Module. 1. Pull out the Tray 3 or Tray 4 of TTM. The elevator in the tray lowers. 2. Place the paper stock tightly against the left rear corner of the tray. NOTE: Do not load paper above the maximum fill line. NOTE: Always load paper into the tray in the orientation shown in the diagram. 3.
Supported Paper Sizes and Types • Store paper in dry conditions, away from extreme heat or cold, such as radiators or open windows. • Store paper flat on a shelf or pallet above floor level. • Leave the paper wrapped and boxed until ready to be used. • Re-wrap partly used packages of paper. NOTE: Paper should not be stored in the paper trays. Supported Paper Sizes and Types This section lists the sizes and types of paper that can be used with the machine.
10 Paper and Other Media Paper Size 8 × 10” 8.5 × 11” Dimensions (mm) 203.2 215.9 254.0 279.4 LEF/SEF Tray 1, 2/Tray 3, 4 (Two Tray Module) Tray 3, 4 (TTM) Tray 5 (Bypass) Duplex Module Finisher SEF X X O O X LEF X X O O X SEF O X O O O LEF O O O O O 8.46 × 12.4” 215.0 315.0 SEF X X O O X 8.5 × 13” 215.9 330.2 SEF O X O O O 8.5 × 14” 215.9 355.6 SEF O X O O O 11 × 15” 279.0 381.0 SEF X X O O X 11 × 17” 297.4 431.
Supported Paper Sizes and Types Non-standard Sizes Paper Size Tray 1, 2/ Tray 3, 4 (Two Tray Module) Width 140 to 297 mm 5.5 to 11.7” Length 182 to 432 mm 7.2 to 17.0” Tray 3, 4 (TTM) Not Available Tray 5 (Bypass) Duplex Module 89 to 297 mm 3.5 to 11.7” 89 to 297 mm 3.5 to 11.7" 99 to 432 mm 3.9 to 17.
10 Paper and Other Media Supported Paper Types The following table lists the paper types supported for each paper tray, duplex module, and the finisher. Tray 1 Tray 2, 3–4 (Two Tray Module/TTM) Tray 5 (Bypass) Duplex Module Finisher O O O O O O O O O O O O O X O – O O O X X 60–105 (16-28 lb. bond) O O O X X – O O O X X Heavyweight 1 106–169 (28 lb. bond60 lb. cover) X O O X X Heavyweight 2 170–216 (65-80 lb.
11 Setups This chapter, aimed for the Key Operator, describes how to change various defaults preset on the machine, how to register various items such as mailboxes and destinations, and how to configure or change Key Operator settings. System Settings Procedure This section describes the basic system settings procedure. Follow the steps below. 1. Entering the System Settings Mode – page 189 2. Customizing the Settings – page 190 1. Entering the System Settings Mode 1.
11 Setups 2. Customizing the Settings 1. Select a desired option. Customize the settings by performing operations as necessary. For some options, select [Change Settings] to change the settings or to enter characters through the screen keyboard. For information on keyboard entry, refer to Keyboard in the Fax/Internet Fax chapter on page 83. System Settings This screen allows you to select features of the settings you want to configure or change. For more information, refer to the following.
Common Settings Reports – page 198 Maintenance/Diagnostics – page 199 Other Settings – page 223 1. Select [Common Settings] on the [System Settings] screen. 2. Select the required option. 3. Select [Close]. Machine Clock/Timers Use this feature to set the correct date, time, and other related values. 1. Select [Machine Clock/Timers] on the [Common Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [Close]. Date Set the current date.
11 Setups Auto Clear With this feature enabled, the machine displays the default screen if you do not perform any operation within the selected period of time. You can select the time period in the range from 1 to 4 minutes. The time entry field appears only when you select [On]. NTP Time Synchronization With this feature enabled, the Network Time Protocol (NTP) is used to synchronize the time of the machine with that of the specified time server.
Common Settings Audio Tones Use this feature to select the volume level of tones to be generated at various occasions. You can choose different volume levels for each item shown on the screen. 1. Select [Audio Tones] on the [Common Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [Close].
11 Setups Low Toner Alert Tone Select the volume level of the tone generated when it is time to replace the toner cartridge. Line Monitor Volume Select the volume level of the tone generated for the line monitor, which allows you to hear call and response signals when connecting to a destination. Ringing Volume Select the volume level of the tone generated when a call is received.
Common Settings Screen After Auto Clear Select the screen to be displayed after the machine performs auto clear. Job Type on Job Status screen Select the job types to be displayed when you select [Completed Jobs] on the [Job Status] screen. Default Language Select the initial language to be displayed on the touch screen. By using the button on the control panel, you can change the initial language as required.
11 Setups Paper Tray Priority Specify either Tray 1 or Tray 2 to be given priority by Auto Tray Switching. When the optional Tray 3 and 4 are fitted, these can be included and a priority order can be specified. Tray 5 (Bypass) is not available for Auto Tray Switching. For more information on Auto Tray Switching, refer to Auto Tray Switching in the Paper and Other Media chapter on page 184. Paper Type Priority Specify the priority order of paper types that are selected for Auto Tray Switching.
Common Settings Auto Job Promotion Use this feature to specify whether to automatically promote a job ahead of the jobs that cannot be processed, such as due to an empty paper tray. 1. Select [Auto Job Promotion] on the [Common Settings] screen. 2. Select the required option. 3. Select [Close]. Auto Job Promotion Select whether to enable the feature. Image Quality Use this feature to configure various settings to adjust the quality of scanned data. 1.
11 Setups Reports Use this feature to specify how reports are to be automatically printed. 1. Select [Reports] on the [Common Settings] screen. 2. Perform the necessary operations. 3. Select [Close]. Job History Report Specify whether to automatically print a Job History Report for every 50 jobs. Activity Report Specify whether to automatically print an Activity Report for every 100 fax jobs. An Activity Report shows the result of transmissions and receptions.
Common Settings Send to Relay Station Causes the machine to automatically send a Relay Broadcast Report to relay stations. Print at Local Station Causes the machine to automatically print out a Relay Broadcast Report. Send to Relay, Print at Local Causes the machine to automatically print out a Relay Broadcast Report and send it to the relay stations. 2 Sided Report Specify whether or not a report is to be automatically output to both sides of paper if the report will not fit on one side.
11 Setups Software Options Specify software options. For information on setting procedures and software codes, refer to the instruction for the required software option package. Other Settings Use this feature to configure various other settings common to the main features such as copy, fax, and scan. 1. Select [Other Settings] on the [Common Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [Close].
Common Settings Odd Page 2 Sided Select whether to add a blank page to a document that contains an odd number of pages, so that the document prints as an even number of pages. Paper Size Settings Specify the paper size table used when the machine is set to detect standard sizes of documents and recording media automatically. You can select from the following tables: [A/B Series (8 × 13”)], [A/B Series], [A/B Series (8K/16K)], [A/B Series (8 × 13”/8 × 14”)], and [Inch Series].
11 Setups Document Glass Monarch Envelope LEF 190.5 98.4 Youkei 0 Envelope LEF 235.0 120.0 A6 SEF 105.0 148.0 A6 LEF 148.0 105.0 Postcard SEF 100.0 148.0 Postcard LEF 148.0 100.0 4 × 6” LEF 152.4 101.6 4 × 6” SEF 101.6 152.4 Prepaid Postcard LEF 200.0 148.0 3.5 × 5.5” SEF 89.0 139.7 5 × 7” SEF 127.0 177.8 B6 LEF 182.0 128.0 B6 SEF 128.0 182.0 O O O O Inch Series 110.0 A/B Series (8 x 13”/8 x 14”) 220.0 A/B Series (8K/16K) DL Envelope LEF A/B Series 104.
Common Settings Tray 1–4 (except for TTM) O O O 8.5 × 11” LEF (Letter) 279.4 215.9 O O O O O 8.5 × 13” SEF (Legal) 215.9 330.2 O O O O O 8.5 × 14” SEF (Legal) 215.9 355.6 O O O O O B4 SEF 257.0 364.0 O O O O O 16K SEF 194.0 267.0 16K LEF 267.0 194.0 O O 8K SEF 267.0 388.0 O O O O O A3 SEF 297.0 420.0 O O O O O 11 × 17” SEF 279.4 431.8 O O O O O 7.25 × 10.5” SEF (Executive) 184.2 266.7 7.25 × 10.5” LEF (Executive) 266.7 184.
11 Setups Millimeters/Inches Select [Millimeters] or [Inches] as the unit for entering document or scan sizes. Keyboard Input Restriction Specify whether the machine is to allow entry of only ASCII characters, or characters including those specific to the selected language. Selecting [On (Standard ASCII Only)] causes the screen keyboard to show only standard ASCII characters.
Copy Mode Settings Copy Mode Settings This screen allows you to change the default settings for each copy feature. There are five main setup options available for the copy mode. For more information, refer to the following. NOTE: Key Operator access is required for this feature. Basic Copying Tab – page 205 Copy Defaults – page 206 Copy Control – page 208 Original Size Defaults – page 210 Reduce/Enlarge Presets – page 210 1. Select [Copy Mode Settings] on the [System Settings] screen. 2.
11 Setups The preset values of the [Reduce/Enlarge Presets] can be changed. For more information, refer to Reduce/Enlarge Presets on page 210. Copy Defaults Use this feature to set the default for each copy feature. The default set here returns when the power is switched on, power save mode is cancelled, or the button is pressed. If you set a default for the features you frequently use, you can quickly copy documents without changing the settings each time.
Copy Mode Settings 2 Sided Sets the default for the [2 Sided] feature on the [More...]/[Basic Copying] screen. Mixed Size Originals Sets the default for the [Mixed Size Originals] feature on the [Scan Options] screen. Border Erase - Top & Bottom Sets the defaults for top and bottom margins of the [Border Erase] feature on the [Scan Options] screen. You can set the margins within a range of 0–50 mm (0–2.0 inches) using the scroll buttons or the numeric keypad on the control panel.
11 Setups Output Destination Sets the default tray for output. If the machine is equipped with the finisher, select [Center Output Tray] or [Finisher Tray]. NOTE: Before using the Center Output Tray, it must be enabled through the Extended Tray Module setting. Refer to Extended Tray Module on page 200. NOTE: When the staple function is used, the output tray changes to [Finisher Tray] automatically.
Copy Mode Settings Maximum Stored Pages Sets the maximum number of pages that can be stored in memory when you copy documents. The maximum number can be set to 999 using the scroll buttons or the numeric keypad on the control panel. Auto Paper Off Selects the paper tray used when you select [Auto %] or [Independent X-Y%] in the [Reduce/Enlarge] feature cancelling [Auto] in the [Paper Supply] feature. Pseudo-Photo Gradation Mode Sets the image processing format when you copy photographs with the machine.
11 Setups Original Size Defaults Use this feature to preset document size buttons. These are displayed when you use the [Original Size] feature on the [Scan Options] screen. If you predefine frequently used document sizes, you can set the size of the original, quickly and easily. The [Original Size Defaults] screen consists of multiple pages. 1. Select [Original Size Defaults] on the [Copy Mode Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations.
Copy Mode Settings 1. Select [Reduce/Enlarge Presets] on the [Copy Mode Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [Close]. R/E Preset 1–7 Allows you to assign your choice of magnifications to each of the seven buttons within the range of 25–400% by selecting from 25 options.
11 Setups Network Settings This screen allows you to change the default settings for the network configuration. There are eight main setup options available. For more information, refer to the following. NOTE: Items shown in these setting screens may vary depending on a usage environment. For more information on network setups, refer to the System Administration Guide.
Network Settings Print Mode Specify the PDL (Page Description Language) to be used for print jobs. Only preinstalled PDLs are available. PJL Specify whether to enable the PJL (Printer Job Language). Auto Eject Time Specify the time-out period when print data is not sent to the machine sequentially. If the specified time elapses, the remaining data inside the machine is automatically printed out. You can specify a time within the range of 5–1,275 seconds in 5-second increments.
11 Setups Auto Eject Time Specify the time-out period when print data is not sent to the machine sequentially. If the specified time elapses, the remaining data inside the machine is automatically printed out. You can enter a time within the range of 5–1,275 seconds in 5-second increments. Adobe Communication Protocol Specify the communication protocol format for Adobe Communication Protocol. • Standard – Select this option when the communication protocol is in the ASCII format.
Network Settings Receive E-mail Use this feature to specify whether to enable the mail receiving port. Send E-mail Use this feature to specify whether to enable the mail transmission port. Mail Notice Service Use this feature to specify whether to enable the mail notification service. UPnP Discovery Use this feature to specify whether to enable the UPnP port. Internet Services (HTTP) Use this feature to specify whether to enable the Internet Services port.
11 Setups TCP/IP - Subnet Mask Allows you to enter the subnet mask in the form of vvv.xxx.yyy.zzz. TCP/IP - Gateway Address Allows you to enter the gateway address in the form of vvv.xxx.yyy.zzz. TCP/IP - IP Filter Specify whether to restrict the remote machines which send print jobs using LPD. HTTP - SSL/TLS Communication Specify whether to enable the SSL/TLS communication. HTTP - SSL/TLS Port Number Allows you to enter the port number for the SSL/TLS communication within the range of 443, 8000–9999.
Network Settings POP3 Server Settings This feature allows you to set up the POP3 server settings, such as port number, IP address, server name, and password. 1. Select [POP3 Sever Settings] on the [Network Settings] screen. 2. Perform the necessary operations. 3. Select [Close]. POP3 Server Setup Select the method of specifying the POP3 server. POP3 Server IP Address Allows you to enter the IP address of the POP3 server in the form of vvv.xxx.yyy.zzz.
11 Setups SMTP Server Settings This feature allows you to set up the SMTP server settings, such as port number, IP address, server name and a password. 1. Select [SMTP Sever Settings] on the [Network Settings] screen. 2. Perform the necessary operations. 3. Select [Close]. SMTP Server Setup Select the method of specifying the SMTP server. SMTP Server IP Address Allows you to enter the IP address of the SMTP server in the form of vvv.xxx.yyy.zzz.
Network Settings Domain Filter This feature allows you to restrict incoming e-mails by registering domain names of senders. 1. Select [Domain Filter] on the [Network Settings] screen. 2. Perform the necessary operations. 3. Select [Close]. Domain Filtering Allows you to select the restriction method, either [Enter Permitted Domain Names] or [Enter Rejected Domain Name]. If [Off] is selected, this feature is disabled.
11 Setups Remote Server Port Number Allows you to enter the port number for the KDC server communication within the range of 1–65535. Remote Server Realm Name Allows you to enter the KDC realm name within a maximum of 64 characters. Other Settings This feature allows you to select the e-mail receiving protocol from either SMTP or POP3. 1. Select [Other Settings] on the [Network Settings] screen. 2. Perform the necessary operations. 3. Select [Close].
Print Mode Settings Allocate Memory Use this feature to specify memory capacities required for printing and for the receive buffer for each interface. 1. Select [Allocate Memory] on the [Print Mode Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [Close]. PostScript Memory Allows you to change the PostScript memory capacity within the range of 8.00–96.00 MB in 0.25 MB increments using the scroll buttons or the numeric keypad.
11 Setups Hard Disk Specifies the spool location to the hard disk. Receiving Buffer - NetWare Allows you to change the input buffer memory capacity for NetWare interface within the range of 64–1,024 KB in 32 KB increments using the scroll buttons or the numeric keypad. The currently available memory will be displayed at the top of the screen with the following message: “Memory Available: XXX MB.” Receiving Buffer - SMB Spool Allows you to change the input buffer memory capacity for SMB interface.
Print Mode Settings Receiving Buffer - Port9100 Allows you to change the input buffer memory capacity for Port9100 interface within the range of 64–1,024 KB in 32 KB increments using the scroll buttons or the numeric keypad. The currently available memory will be displayed at the top of the screen with the following message: “Memory Available: XXX MB.” Other Settings Use this feature to specify a printable area and replacement method when paper runs short. 1.
11 Setups Unregistered Forms Sets whether to abort a job which is specified to use form overlay when the form is not found (not registered) in the machine. Banner Sheet Sets whether to add sorting sheets (banner sheets). This is effective for sorting/ classifying to differentiate printed sheets from the rest. You can add banner sheets before and/or at the end of the print job. NOTE: Even if using the Finisher, banner sheets will not be stapled. Banner Sheet Tray Specifies a tray for the banner sheets.
Scan Mode Settings Scan Defaults Use this feature to configure or change various default settings for the scan features. 1. Select [Scan Defaults] on the [Scan Mode Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [Close]. Original Type Specify the default for the type of documents to be scanned. File Format Specify the default file format for saving scanned data. Lighten / Darken Specify the default density for scanning documents.
11 Setups Border Erase Specify the default for erasing black marks that may appear around the edges or at the center binding area of scanned results when scanning bound documents or documents with the platen glass cover open. Border Erase - Top & Bottom Specify the default for the top and bottom width to be erased. Select the width in the range from 0 to 50 mm (0 to 2.0 inches). Border Erase - Left & Right Specify the default for the left and right width to be erased.
Scan Mode Settings 1. Select [Scan Size Defaults] on the [Scan Mode Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [Close]. A/B Series Size Select from paper sizes in A and B series formats. Inch Size Select from paper sizes presented in inches. Others Select from other various sizes such as postcards and envelopes. Variable Size Specify the height and width using the scroll buttons.
11 Setups Reduce/Enlarge Presets Use this feature to configure or change the reduction/enlargement ratio buttons that appear when [Preset %] is selected on the [Reduce/Enlarge] screen under the [Scan Options] tab. 1. Select [Reduce/Enlarge Presets] on the [Scan Mode Settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [Close]. Preset % Select from preset reduction/enlargement ratios.
Fax Mode Settings Maximum Stored Pages Specify the maximum number of pages to be stored in memory through scanning. Select the number in the range from 1 to 999. TIFF Format Specify the type of the TIFF format to be used when TIFF is selected for saving scanned data. Image Transfer Screen Specify how the screen should appear when scanning is finished. If you select [Hide Message and Screen], no message is displayed when scanning is finished.
11 Setups 4. Select [Close]. Fax Screen Default Allows you to choose between [Basic Features] and [Address Book] for the first screen to be displayed when you select the fax feature. Address Book Default Allows you to specify the default key number displayed at the top of the [Address Book] on the [Basic Features] screen. You can set the key number within the range of 1 to 500 using the scroll buttons or the numeric keypad on the control panel.
Fax Mode Settings Communication Mode Sets the default for the [Communication Mode] feature on the [Send Options] screen. Send Header Sets the default for the [Send Header] feature on the [Send Options] screen. Transmission Report Sets the default for the [Transmission Report] feature on the [Send Options] screen. Delivery/Read Receipts Sets the default for the [Delivery Receipts (DSN)] or [Read Receipts (MDN)] feature on the [Send Options] screen.
11 Setups Doc for Polling - Auto Delete Sets whether to delete the document data for the [Store for Polling] feature on the [Onhook/Others] screen from the memory automatically after the remote machine polled your document. Rotate 90 degrees Sets whether to rotate the image automatically to be sent without reducing the document size as far as possible when you select [Auto %] in the [Reduce/Enlarge] feature on the [Scan Options] screen.
Fax Mode Settings 2 Up On Receipt Sets whether to print two consecutive received documents onto one page. It is effective in saving paper. If the number of received pages is odd, a blank page will be add at the end. If the sizes of received pages are different, the larger size will be used. NOTE: If the same size paper as the received document size is available, that paper will be printed even when you set this feature to [On].
11 Setups Maximum Stored Pages Sets the maximum number of pages that can be stored in memory when you scan documents for fax transmission. The maximum number can be set to 999 using the scroll buttons or the numeric keypad on the control panel. Mailbox Receive Display Priority 1–3 Sets the attribute and priority to the fax documents in the mailboxes.
Fax Mode Settings Reduce/Enlarge Presets Use this feature to set magnification presets. These are displayed when you select [Variable %] in the [Reduce/Enlarge] feature on the [Scan Options] screen. If you predefine frequently used magnifications, the draft original can be expanded or reduced quickly and easily. The [Reduce/Enlarge Presets] screen consists of multiple pages. 1. Select [Reduce/Enlarge Presets] on the [Fax Mode Settings] screen. 2. Use the scroll buttons to switch between screens. 3.
11 Setups Scan Size 1–11 Allows you to assign your choice of document sizes to each of the 11 buttons. A/B Series Size Displays the 10 standard document size in A or B series. Inch Size Displays the 12 document size in inches. Others Allows you to select the size from other settings, such as [5 × 7 inches (Portrait/ Landscape)], [3.5 × 5 inches (Portrait/Landscape)], and [Postcard]. You can use the [Next Page] button to switch between screens.
Fax Mode Settings Machine Password Registers the password to restrict the remote machines which send documents. By setting a machine password, your machine can accept receiving or polling only from remote machines that send a correct machine password in F Code. Up to 20 digits can be set using the screen keyboard on the touch screen. Permissible characters are 0 to 9, *, #, and space. When using this feature, you cannot receive documents from remote machines without the F Code function.
11 Setups Incoming Internet Fax Output Destination Sets the output tray for printing the received e-mail. Fax Transfer from Address Book Sets whether to restrict the forwarding of received e-mails as fax documents to an address not registered in the Address Book. If [On] is selected, and you attempt to forward a received e-mail to an address not registered in the Address Book, forwarding will not be executed, and e-mail data will be discarded.
E-mail/Internet Fax Settings E-mail Defaults Use this feature to configure or change the default settings for sending scanned documents as e-mail attachments. 1. Select [E-mail Defaults] on the [E-mail/Internet Fax Settings] screen. 2. Perform the necessary operations. 3. Select [Close]. Subject Enter the default for the subject to be preset when e-mail is sent.
11 Setups Primary Server Port Number Specify the port number of the primary directory server. Secondary Server Specify the secondary directory server. After selecting whether to use an IP address or a server name, enter an IP address or a server name. If a server name is used, ensure that DNS information is properly populated via CentreWare Internet Services. Secondary Server Port Number Specify the port number of the secondary directory server.
E-mail/Internet Fax Settings Attribute Type of Recipient Name Specify the attribute type of destination names up to 32 characters. Directory searches are often done by searching for a partial name in the common name (cn) attribute. Attribute Type of Last Name Specify the attribute type of family names (last name) up to 32 characters. Attribute Type of First Name Specify the attribute type of given names. Attribute Type of E-mail Address Specify the attribute type of e-mail addresses.
11 Setups Search Time-Out Specify whether or not to set the maximum searching time (time-out time). If you select [On], then select the time in the range from 5 to 120 seconds using the scroll buttons or the numeric keypad. Other Settings Use this feature to configure or change other machine settings for sending scanned documents as e-mail attachments. 1. Select [Other Settings] on the [E-mail/Internet Fax Settings] screen. 2. Use the scroll buttons to switch between screens. 3.
Mailbox/Stored Document Settings Max. No. of Pages for Split Send Specify whether or not to divide scanned data into multiple files by the selected number of pages. If you select [On], then select the number of pages in the range of 1 to 999 using the scroll buttons or the numeric keypad. NOTE: Scanned data can be divided into multiple files only when PDF is selected as the file format.
11 Setups Internet Fax to E-mail Use this feature to specify whether to allow documents received through the Internet Fax service to be retransferred as e-mail. Stored Document Settings Select whether documents stored in a mailbox are automatically deleted. You can set the how long documents are kept and time of the deletion. You can also select whether indivaidual documents are deleted or not. 1. Select [Stored Document Settings]. 2. Select the item to be set or changed, and select [Change Settings].
Setup Menu 1. Select [Application Communication Settings] on the [System Settings] screen. 2. Select the required option. 3. Select [Close]. SOAP - Port Status Use this feature to specify whether to enable the SOAP (Simple Object Access Protocol) port. Setup Menu This screen allows you to register various items such as mailboxes, destination addresses, and job flow sheets. For more information, refer to the following.
11 Setups NOTE: If you select [On], go to step 5 to register a password. Then the machine will not allow the mailbox to be accessed unless the registered password is entered. If you select [Off], skip to step 7. 5. Enter a password (up to 20 digits max.) using the numeric keypad on the control panel. 6. Select [Save]. 7. Perform the necessary operations. 8. Select [Close].
Setup Menu [Link Job Flow Sheet to Mailbox] Screen Use this feature to link the mailbox to a job flow sheet that instructs how documents in the mailbox are to be processed. For more information on a job flow sheet, refer to Job Flow Sheets on page 247. 1. Select [Link Job Flow Sheet to Mailbox] on the [Mailbox XXX – Create/Delete] screen, and then select [Change Settings]. 2. Perform the necessary operations. 3. Select [Close].
11 Setups 1. Select [Job Flow Sheets] on the [Setup Menu] screen. 2. Perform the necessary operations. 3. Select [Close]. Sheet Filtering Displays the [Sheet Filtering] screen. Create Displays the [Create New Job Flow Sheet] screen. Edit/Delete Displays the [Show Details] screen. • Delete – Deletes the selected job flow sheet. • Copy – Allows you to create a new job flow sheet by copying and modifying the selected job flow sheet. • Edit – Allows you to modify the selected job flow sheet.
Setup Menu • Non-System Administrator – Displays job flow sheets owned by other than the Key Operator. NOTE: Options on this screen differ depending on the operating user. No Filtering No filtering is applied to the target documents. Mailbox Documents Filtering is applied to mailbox documents. Scanned Documents Filtering is applied to scanned documents. [Create New Job Flow Sheet] Screen Use this feature to create a new job flow sheet. 1. Select [Create] on the [Job Flow Sheets] screen. 2.
11 Setups Transfer via FTP (1) Displays the screen for specifying a server to which documents are to be sent using the FTP protocols. Transfer via FTP (2) Displays the screen for specifying another server to which documents are to be sent using the FTP protocols. Transfer via SMB (1) Displays the screen for specifying a server to which documents are to be sent using the SMB protocols.
Setup Menu 1. Select [Address Book] on the [Setup Menu] screen. 2. Select an Address Number. 3. Select [Create/Delete]. 4. Perform the necessary operations. 5. Select [Save]. Depending on the selection for [Address Type] in step 4, the following items are displayed on the screen.
11 Setups With [Fax] selected: Item Description Default Fax Number Enter a fax number (up to 128 digits). – Recipient Name Enter a recipient name (up to 18 characters). – Index Enter a single alphanumeric character to use as a keyword for searching the Address Book. – Relay Station Setup Specify whether or not the registered Address Number is to be identified as an initiating relay broadcast station when the machine is used as a relay broadcast station.
Setup Menu Item Description Default F Code Specify whether or not to perform F Code transmission. If you select [On], then enter the appropriate F Code and password. Off Relay Broadcast Specify whether or not to use the machine as an initiating relay broadcast station in order to use the registered Address Number as a relay station. If you select [On], enter a Relay Station ID, Broadcast recipients, and Print at Relay Station.
11 Setups Item Description Internet Fax Profile Select an Internet Fax profile from among [TIFF-S], [TIFF-F], and [TIFF-J]. An Internet Fax profile is an agreement between transmitting and receiving Internet Fax machines that limit image resolution, paper size, and other attributes. Default TIFF-S With [E-mail] selected: Item Description Default E-mail Address Enter an e-mail address (up to 128 characters). – Recipient Name Enter a recipient name (up to 18 characters).
Setup Menu With [Server] selected: Item Description Default Recipient Name Enter a recipient name (up to 18 characters). – Transfer Protocol Select FTP or SMB as the transfer protocol. Server Name/IP Address Enter the name and IP address of the destination server. – Shared Name (SMB Only) Enter a name assigned for sharing a folder. – Save In Specify the location (or path) of the directory for saving documents. – Login Name Enter a log-in name if required by the destination server.
11 Setups NOTE: To delete a registered Address Number in a group, enter the Address Number, and then select [Delete]. Comments Use this feature to register a comment to be used when attaching a cover note. You can register up to 50 comments; each comment can include up to 18 alphanumeric characters. 1. Select [Comments] on the [Setup Menu] screen. 2. Perform the necessary operations. 3. Select [Close]. Paper Type Use this feature to set the paper type for each tray. 1.
System Administrator Settings 1. Select [System Administrator Settings] on the [System Settings] screen. 2. Select the required option. 3. Select [Close]. System Administrator Login ID Use this feature to change the default System Administrator Login ID. Program a new ID between 1 and 32 alphanumeric characters. 1. Select [System Administrator Login ID] on the [System Administrator Settings] screen. 2. Select [On]. 3. Enter a new System Administrator ID.
11 Setups Maximum Login Attempts With this feature enabled, the machine denies access when an incorrect System Administrator ID is entered the selected number of times. You can select this number in the range from 1 to 10. 1. Select [Maximum Login Attempts] on the [System Administrator Settings] screen. 2. Perform the necessary operations. 3. Select [Save].
Login Setup/Auditron Administration Create/Check User Accounts This section describes how to register user IDs and user names, login name and password for authenticating accesses attempted through the network for scanning services, and impose restrictions on the maximum number of pages to be copied or scanned. Up to 500 user accounts can be registered. 1. Select [Create/Check User Accounts] on the [Login Setup/ Auditron Administration] screen. 2. Select an item number. 3. Select [Create/Delete]. 4.
11 Setups Account Limit Displays the [Account Limit] screen. On this screen, select [Copy Service] or [Scan Service], and then select [Account Limit]. Using the numeric keypad on the control panel, you can then specify and restrict the maximum number of pages to be copied or scanned for the account. The maximum number can be entered within the range of 1– 9,999,999 pages. Reset Total Impressions Deletes all data tracked for the selected account.
Login Setup/Auditron Administration System Administrator Copy Meter Use this feature to check and/or reset the number of pages which are copied, faxed, scanned, and printed when in the Key Operator mode. 1. Select [System Administrator Copy Meter] on the [Login Setup/Auditron Administration] screen. 2. To clear the total number, select [Reset]. 3. Select [Close]. User Details Setup Use this feature to configure the settings for user ID authentication. 1.
11 Setups [Failed Access Log] Screen With this feature enabled, the machine records an error when the number of authentication failures exceeds the selected number within a certain period. 1. Select [Failed Access Log] on the [User Details Setup] screen. 2. Select [On] to enable the feature. Failed Attempts Use the numeric keypad on the control panel to select the maximum number of authentication failures to be allowed.
Login Setup/Auditron Administration Fax Billing Data This feature allows you to set the charge rate per unit of fax transmissions. NOTE: This button is displayed with Key Operator access. 1. Select [Fax Billing Data] on the [Login Setup/Auditron Administration] screen. 2. Perform the necessary operations. 3. Select [Close]. Charge Rate per Unit Allows you to specify the charge rate per unit in 0.1 increments using the numeric keypad on the screen.
11 Setups Login Setup/Auditron Mode This screen allows you to enable or disable the Auditron Administration feature and specify the types of jobs that require authentication. 1. Select [Login Setup/Auditron Mode] on the [Login Setup/ Auditron Administration] screen. 2. Select the required option. If you select [Local Machine Access] or [Network Access], the [Auditron Mode] and [Mailbox Access] buttons are displayed. 3. Perform the necessary operations. 4. Select [Save].
Login Setup/Auditron Administration Password Specify whether to require password entry at the time of authentication.
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12 Job Status This chapter contains information on the job status screens and the features available. Job Status This feature allows you to check the progress of a job, or display the log and detailed information of completed jobs. The newest job will be displayed at the top of the list. It can also check, delete, or print various special printings or the documents in the public mailbox of the machine. Use the scroll buttons to switch between screens.
12 Job Status Current and Pending Jobs This feature allows you to view incomplete jobs that are waiting, in progress or suspended. You can see job attributes, or promote/delete the job. 1. Press the button on the control panel. 2. Select the [Current and Pending Jobs] tab. 3. Use the scroll buttons to switch between screens. 4. Select a job to cancel or promote as required. Doc. No. - Job Type Identifies each job by number and type.
Completed Jobs Next Original Select this option if you have another document to scan. Start Starts scanning the next document or prints a job being held on the machine. Print Waiting Jobs Select this option to print the jobs waiting in the incomplete jobs queue. Completed Jobs This feature allows you to view the finished jobs in the machine. To see the job attributes, select a job in the list to display detailed information on the next screen.
12 Job Status Stored Documents This feature allows you to check locally stored documents in [Charge Print], [Secure Print], [Sample Print], [Delayed Print], and [Public Mailbox]. User actions are required for outputting or deleting these documents. NOTE: The jobs displayed in [Charge Print], [Secure Print], [Sample Print], and [Delayed Print] are sent from a PC using the print driver. For more information, refer to PCL Driver On-line Help. For more information, refer to the following.
Stored Documents Go to Use this field to specify the Charge Print number to be displayed at the top of the screen. You can set the number within the range of 1 to 200 using the scroll buttons or the numeric keypad. Document List Displays the log-in screen after selecting a user ID from the list. Enter the required user ID to display the stored documents. • Delete – Deletes a document. • Print – Prints a document selected in the list.
12 Job Status Sample Print A sample print job allows you to print one set of a document prior to printing the whole quantity. You can choose whether or not to print more sets after checking the print result. A user ID and a password are required to access the stored document, and the number of copies can be specified from the print driver. 1. Select [Sample Print] on the [Stored Documents] screen. Refresh Brings the information up to date.
Stored Documents Print Prints a document selected in the list. Delete Deletes a document selected in the list. Public Mailbox Allows you to confirm, output, or delete the documents in a public mailbox on the machine. For more information, refer to Save in: - Public Mailbox in the Fax/Internet Fax chapter on page 104. 1. Select [Public Mailbox] on the [Stored Documents] screen. Refresh Brings the list up to date. Select All Selects all the documents in the [Public Mailbox].
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13 Machine Status This chapter contains information on how to check the machine status, the billing meter, the status of the toner cartridge or print various reports. For more information on each tab, refer to the following. Machine Status – page 275 Billing Meter/Print Report – page 279 Consumables – page 282 Faults – page 283 1. Press the button on the control panel. Press the or button at any time to exit. button 2.
13 Machine Status 1. Press the button on the control panel. 2. Select the [Machine Status] tab. 3. Select the required option. Machine Information Allows you to view user support information, serial number of the machine as well as the machine configuration and the software version. 1. Select [Machine Information] on the [Machine Status] screen. Machine Configuration Displays the [Machine Configuration] screen. You can view the status of the machine components.
Machine Status Overwrite Hard Disk Display the overwriting status of the hard disk. NOTE: This option is displayed if the feature is enabled in the System Settings. 1. Select [Overwrite Hard Disk] on the [Machine Status] screen. Print Mode Allows you to change the default printer mode and emulation parameter settings. For the lists of emulation parameters and their values, refer to Emulation Parameters in the Print chapter on page 144. 1. Select [Print Mode] on the [Machine Status] screen.
13 Machine Status 4. Enter the required value in the [New Value] field using the numeric keypad on the control panel. 5. Select [Save]. PDF Displays the [PDF] screen. [PDF] Screen Use this feature to set parameter values and a password for PDF direct printing, which allows you to bypass driver software and send a PDF file directly to the machine. 1. Select [PDF] on the [Print Mode] screen. 2. Perform the necessary operations. 3. Select [Close].
Billing Meter/Print Report Manual Receive Starts receiving a fax or polling after you have answered the call and confirmed it is a fax. Auto Receive Receives a fax automatically. Billing Meter/Print Report This screen allows you to view the billing meter information, and also specify the output sequence for various reports and lists. For more information, refer to the following. Billing Meter – page 279 User Account Billing Meter – page 280 Print Report/List – page 280 1.
13 Machine Status User Account Billing Meter Allows you to view the number of per session and total impressions of copying or scanning made for a user account, the impression limit set for the account, and the available balance. NOTE: This button is displayed with Key Operator access. 1. Select [User Account Billing Meter] on the [Billing Meter/Print Report] screen. Print Report/List Allows you to print various reports and lists for each service. 1.
Billing Meter/Print Report Print Mode Settings Displays the [Print Mode Settings] screen. Select an option and press the button to output the following. • Setting List - Common Items • PCL Settings List • PCL Form List • PDF Settings List • TIFF Settings List • TIFF Logical Printer List • PS Logical Printer List • PCL Font List • PostScript Font List Scan Mode Settings Displays the [Scan Mode Settings] screen. • Settings List Displays the following options on the right hand side.
13 Machine Status Select one or more [Address Book] options and/or the [Group Send], or [Select All], and press the button to output the lists. • Comments List Select this option and press the button to output this list. • Billing Data List Displays the billing data for fax jobs. Select this option and press the button to output this list. NOTE: This option is displayed with Key Operator access. Mailbox List Displays the [Mailbox List] screen.
Faults 1. Select the [Consumables] tab on the [Machine Status] screen. Faults This screen allows you to output a report of recent errors, the date and time of the errors, the error codes, and the status of each error. The status is either active or cleared. 1. Press the button on the control panel. 2. Select the [Faults] tab. 3. Select [Error History Report] and press the button on the control panel to output the report.
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14 Authentication and Auditron Administration The machine has a unique Authentication feature that restricts the ability to use functions, and an Auditron Administration feature that manages the use of each machine feature. This chapter contains information for Key Operators on the features used to change the settings and on the setting procedures.
14 Authentication and Auditron Administration Unentered Users These are users who are not registered with the machine. An Unentered User cannot use services that are restricted. General Users These are general users who are not permitted to use the machine in the authenticated mode. Types of Authentication Two types of authentication are used by the machine depending on where user information is stored.
Overview of Authentication Fax/Internet Fax The fax and Internet Fax functions are restricted. When either of these functions use job memory, that job memory is also restricted. Scan The Scan to Mailbox, Network Scanning and Scan to FTP/SMB functions are restricted. When any of these functions uses job memory, that job memory is also restricted.
14 Authentication and Auditron Administration CentreWare Internet Services If the Authentication feature is enabled, authentication is required to access the CentreWare Internet Services home page even if you are not using the Authentication and Auditron Administration features for copying, faxing, scanning, or printing. Authentication for Job Flow Sheet and Mailbox The following explains the restrictions for job flow sheets and mailboxes when the Authentication feature is enabled.
Authentication for Job Flow Sheet and Mailbox Key Operator Shared Job Flow Sheet This job flow sheet is created by a Key Operator. When the Authentication feature is not enabled, this job flow sheet is shared and its settings may be changed by any user. When the Authentication feature is enabled, the parent job flow sheet can be shared by all Entered Users. However, only a Key Operator can change its settings. To create a Key Operator Shared Job Flow Sheet, operate the machine as a Key Operator.
14 Authentication and Auditron Administration O: Operation available X: Operation not available * The owner of a copied job flow sheet becomes a duplicate user. NOTE: Job flow sheets created from [Mailbox] on the [Setup Menu] screen can only be used, changed, copied and deleted from the mailbox where they were created. The applicable users are all the users that can use the mailbox.
Authentication for Job Flow Sheet and Mailbox When the Authentication Feature is Enabled The following table shows the relationship with the mailboxes for each user type when the Authentication feature is enabled. NOTE: You can perform the same operations regardless of whether job flow sheets are created using [Mailbox] or [Job Flow Sheets] on the [Setup Menu] screen.
14 Authentication and Auditron Administration Key Operators Job Flow Operations Generally Shared Mailbox Shared by Key Operators Personal Create X X O X Display O O O O Edit O O O O Copy* O O O O Delete O O O O Select/Run O O O O Link to Mailbox O O O O O: Operation available X: Operation not available * The owner of a copied job flow sheet becomes a duplicate user. Types of Mailboxes The following three types of mailboxes can be used with the machine.
Authentication for Job Flow Sheet and Mailbox The ways to operate mailboxes that can be used with the machine differ depending on whether the Authentication feature is enabled. The following explains the operations available. • When the Authentication feature is not enabled • When the Authentication feature is enabled When the Authentication Feature is Not Enabled The following table shows the relationship with the mailboxes for each user type when the Authentication feature is not enabled.
14 Authentication and Auditron Administration When the Authentication Feature is Enabled The following table shows the relationship with the mailboxes for each user type when the Authentication feature is enabled.
Authentication for Job Flow Sheet and Mailbox Entered Users Mailbox Operations Job Flow Sheet Generally Shared Shared by Key Operators Personal (own) Personal (other) Display X O O X Link X X O X Auto Run X O O X Manual Run X O O X Unentered Users Mailbox Operations Generally Shared Shared by Key Operators Personal Create X O X Display O O O Delete O O O Change Settings O O O Display Document O O O Delete Document O O O Store Document*1 O O O Print
14 Authentication and Auditron Administration NOTE: When job flow sheets not available for operation, depending on changes made to the authentication status, are linked to a mailbox, you can still use them except for changing/copying them. If you release the link, the job flow sheet will no longer be displayed and will be disabled. Linking Job Flow Sheets to Mailboxes The ways to link job flow sheets to mailboxes differ, depending on whether the Authentication feature is enabled.
Authentication for Job Flow Sheet and Mailbox When the Authentication Feature is Enabled The following table shows the relationship with the mailboxes for each user type when the Authentication feature is enabled.
14 Authentication and Auditron Administration Overview of Auditron Administration This section is an overview of the Auditron Administration feature used with the machine. Authentication and Auditron Administration The Auditron Administration feature operates in conjunction with the Authentication feature. Two types of authentication are used. Direct Authentication You can perform Auditron Administration using an Entered User.
Overview of Auditron Administration Restricted Use Services Total Usage Per Account Authentication Account Limit*1 Copy O O O Print O O O Charge Print O O O Scan O O O Fax, Internet Fax O X O Direct Fax O X O Report/List X X X O: Manageable X: Not manageable *1: This feature forbids any actions beyond the number of pages specified. For more information on the setting methods, refer to Create/Check User Accounts in the Setups chapter on page 259.
14 Authentication and Auditron Administration Jobs that Can be Managed for Each Service The types of jobs you can manage using the Auditron Administration feature vary for print, scan, and fax services. This section lists the items that can be managed for each service. Print The items you can manage for print jobs using the Auditron Administration feature are as follows.
Overview of Auditron Administration Fax The items you can manage for fax jobs using the Auditron Administration feature are as follows.
14 Authentication and Auditron Administration Authentication Required Jobs Internet Fax Receive/ Print Manageable Items Printing received documents automatically No Incoming Internet Fax Receptions/pages, printed pages/sheets Automatic confidential receiving No Incoming Internet Fax Receptions/pages Entered Printed pages/sheets Receptions/pages Printing confidential documents Forward Internet Fax Document s User/Document Type Yes*1 Receiving relayed Internet Fax documents No Incoming Int
Overview of Auditron Administration Scan The items you can manage for scan jobs using the Auditron Administration feature are as follows.
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15 Maintenance There will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist with these tasks. Ordering Supplies A variety of supplies, such as a drum/toner cartridge, cleaning solvents, editing markers, and staples are available for the machine. To obtain supplies, contact the local Xerox office, giving the company name, the product number and its serial number. Use the space below to record the telephone number.
15 Maintenance The Document Glass and Constant Velocity Transport Glass To ensure optimum print quality at all times, clean the document glass and constant velocity transport glass monthly, or more often if needed. This helps avoid streaks, smears and other marks on the printed output. 1. To clean the glass areas, use a lint-free cloth, lightly dampened with water or Xerox Lens and Mirror Cleaner. Constant velocity transport glass 2.
Replacing the Drum Cartridge 2. Open the bypass tray, and then open Cover A while lifting up the release lever. 3. Lift up the colored lever, and slide the drum cartridge out until you can lift the handle on top of the cartridge. 4. Hold the handle and remove the cartridge from the machine. NOTE: When replacing the drum cartridge, make sure that the new cartridge is the correct one specified for the machine. Recycling the Drum Cartridge The drum cartridge is designed to be re-manufactured.
15 Maintenance Inserting the New Drum Cartridge 1. Remove the new drum cartridge from the box. 2. Carefully remove the protective sheet from the cartridge by picking the sealing tape up. 3. Place the cartridge in position as shown and slide it into the machine until it clicks. 4. Pull out the cartridge tape straight without breaking it. 5. Push the cartridge again to ensure it is positioned correctly.
Replacing the Toner Cartridge 6. Close the Cover A until it latches, and then close the bypass tray. 7. Close the front cover. Replacing the Toner Cartridge The toner cartridge is a customer replaceable unit. After approximately 30,000 copies/ prints, the touch screen will display a message that it is time to replace the cartridge. When ordering a new cartridge, use the following table to determine the correct reorder code for your machine.
15 Maintenance 3. Hold the handle and remove the cartridge from the machine. NOTE: Hold the empty cartridge away from you to avoid spilling any toner residue. Inserting the New Toner Cartridge 1. Remove the new toner cartridge from the box. Before removing it from its bag, vigorously shake the cartridge from side to side. 2. Place the cartridge in position as shown and slide it into the machine until it clicks. 3. Close the front cover. Loading Staples The finisher contains an automatic stapler.
Loading Staples 1. Open the front cover of the finisher. 2. Hold the staple cartridge by its lever as shown in the diagram, and move the staple cartridge to the right towards you. 3. Lift up to remove the staple cartridge. 4. Press in both sides of the staple cartridge marked PUSH so that the cartridge case will rise up. NOTE: If there are still staples inside the staple case, the case will not rise up.
15 Maintenance 5. Insert your fingertip into the round section on the cartridge to remove the staple case. 6. Push a new staple case into the staple cartridge. 7. Push the top of the staple cartridge down as shown in the diagram. 8. Remove the tab from the new staple case as shown in the diagram. 9. Return the staple cartridge to its original position and push in until it clicks into place.
Loading Staples 10. Close the front cover of the Finisher.
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16 Problem Solving The machine has built-in information to identify and manage error messages and problems. It also contains troubleshooting steps to help resolve problems. Refer to the information contained in this chapter to resolve any troubleshooting issues. Fault Clearance Procedure If a fault or problem occurs, there are several ways in which you can identify the type of fault. Once a fault or problem is identified, establish the probable cause, and then apply the appropriate solution.
16 Problem Solving Paper Jams When paper jams inside the machine, the machine stops the operation and beeps, and a message is displayed on the touch screen. Follow the instructions displayed and remove the jammed paper. Gently remove the paper taking care not to tear it. If paper is torn while it is being removed from the machine, remove all the torn pieces making sure that none remain inside. If a paper jam message is displayed again, paper is probably jammed at another location.
Paper Jams Finisher Top Cover Finisher Transport Cover F Finisher Tray Tray 3 - Tandem Tray Module (Optional) Tray 4 - Tandem Tray Module (Optional) Paper Jams in Cover A – page 318 Paper Jams in Cover B – page 319 Paper Jams in Cover C – page 320 Paper Jams in Cover E – page 320 Paper Jams in Trays 1, 2, and 3, 4 (Optional) – page 321 Paper Jams in the Tandem Tray Module (Optional) – page 321 Paper Jams in Tray 5 (Bypass) – page 322 Paper Jams in the Duplex Module Cover D (Optional) – page 322 Paper J
16 Problem Solving Paper Jams in Cover A Follow the steps below to clear paper jams in Cover A using green levers A1 and A2. Follow the messages on the touch screen and remove jammed paper from the specified location. Green Lever A1 1. Open the bypass tray, and then open Cover A while lifting up the release lever. 2. If the jammed paper is inside the fuser unit, rotate the green lever A1 in the direction of the arrow to feed the paper from the top of the fuser unit. 3.
Paper Jams 2. If the jammed paper is inside the fuser unit, lower the green lever A2 in the direction of the arrow to open the fuser unit cover. 3. If the jammed paper is found in the fuser unit, hold the green lever and carefully remove the paper from the machine. WARNING: Do not touch the fuser unit because it may be hot. 4. Close the Cover A until it latches, and then close the bypass tray. Paper Jams in Cover B Follow the steps below to rectify paper jams in Cover B. 1.
16 Problem Solving Paper Jams in Cover C Follow the steps below to clear paper jams in Cover C. 1. Open Cover C while lifting up the release lever. 2. Remove the jammed paper. 3. Close the Cover C until it latches. Paper Jams in Cover E Follow the steps below to clear paper jams in Cover E. 1. Open the bypass tray, and then open Cover A while lifting up the release lever. 2. Lift up the handle to open Cover E.
Paper Jams 3. Remove the jammed paper. 4. Close the Cover E. 5. Close the Cover A until it latches, and then close the bypass tray. Paper Jams in Trays 1, 2, and 3, 4 (Optional) Follow the steps below to clear paper jams in Trays 1 to 4 of the machine. 1. Pull out Tray 1, 2, 3, or 4. 2. Remove the jammed paper. 3. Close the paper tray. Paper Jams in the Tandem Tray Module (Optional) Follow the steps below to clear paper jams in the Tandem Tray Module. In Tray 3 1.
16 Problem Solving In Tray 4 1. Pull out Tray 4 of the Tandem Tray Module 2. Remove the jammed paper. 3. If paper is jammed underneath the inner cover, open the cover and remove the paper. 4. Close the Tray 4. Paper Jams in Tray 5 (Bypass) Follow the steps below to clear paper jams in the bypass tray. 1. Remove the jammed paper in the bypass tray. Paper Jams in the Duplex Module Cover D (Optional) Follow the steps below to clear paper jams in the Duplex Module. 1. Open the bypass tray. 2.
Paper Jams 5. Close the bypass tray. Paper Jams in the Finisher (Optional) Follow the steps below to clear paper jams in the Finisher Top Cover and Transport Cover F. In Finisher Top Cover 1. Press the button on the Finisher Top Cover to open it. 2. Remove the jammed paper. 3. Close the Finisher Top Cover. In Finisher Transport Cover F 1. Open the Finisher Transport Cover F.
16 Problem Solving 2. Remove the jammed paper. 3. Close the Finisher Transport Cover F. Document Jams If a document jams in the document feeder, the machine stops, and an error message is displayed on the touch screen. Clear the document jam according to the instructions displayed, and then reload the document in the document feeder. Follow the steps below to clear document jams in the document feeder. 1. Open the document feeder cover, and then remove the jammed document.
Troubleshooting Tables Troubleshooting Tables If you are experiencing difficulties using the machine, check the suggestions in the following tables for advice. If this does not remedy the problem, refer to Fault Clearance Procedure on page 315. Symptom Recommendation The machine will not power on. • Check the power cord. • Check that the power switch is in the ON position. • Check that the RESET button on the back of the machine is not in the tripped (popped up) position. Push the button to reset.
16 Problem Solving Symptom 326 Recommendation The machine displays a tray fault. • Follow the steps below. 1. Open the paper tray. 2. Move the paper tray guides away from the paper. 3. Move the paper tray guides against the paper so that they are just touching the paper. 4. Power the machine off and then on. Deformed transparencies • Check that [Transparency] is selected in [Paper Type]. The machine automatically adjusts for different types of media. Transparencies tolerate less heat than paper.
Troubleshooting Tables Symptom Recommendation Uneven print • Replace the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed. Blurred images • Load fresh paper. • Replace the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed. Missing characters • Load fresh paper. • Reinstall the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed.
16 Problem Solving Symptom 328 Recommendation The Finisher does not stack output correctly. • Check that the paper tray guides are locked into position against the paper. Pages in the set are not stapled. • Check that the paper tray guides are locked into position against the paper. Paper delivered to an output tray is not properly stacked up. • Flip over the paper stack in the paper tray, or rotate it head to toe. Paper curls. • Check that the paper is loaded correctly.
Fault Codes Fault Codes When a fault occurs, the touch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the attention of the Key Operator and/or System Administrator. The following table represents some of the fault codes and their corresponding corrective actions. These may appear in the Print Queue or Faults List available in the Machine Status mode.
16 Problem Solving Code 330 Description and Remedy 003-981 Stapling mixed size documents is available only for documents with the same width. Cancel the staple feature or reset the documents with the same width. 005-275 005-280 005-283 005-284 005-285 005-286 An error occurred in the document feeder. Contact the Xerox Welcome Center. 012-211 012-212 012-221 012-223 012-224 012-260 012-263 012-282 012-283 012-284 012-285 012-291 012-293 012-294 012-295 012-296 An error occurred in the finisher.
Fault Codes Code Description and Remedy 016-702 PCL print data could not be processed as there was insufficient space in the print page buffer. Take one of the following actions. • Lower the resolution in the print driver. • Increase the size of the print page buffer. • Add memory. 016-703 An e-mail specifying a non-registered or invalid mailbox number was received. Take one of the following actions. • Register the mailbox with the specified number. • Send an e-mail to a valid mailbox.
16 Problem Solving Code 332 Description and Remedy 016-732 The form specified in the emulation setting is not registered in the host computer. Resend the form data. 016-735 An attempt was made to print a job template while it was being updated. Wait a while, and then instruct it to print again. 016-748 Printing is not possible due to insufficient disk space. Reduce the number of pages in print data, for example by dividing the print data or printing one copy at a time when making multiple copies.
Fault Codes Code Description and Remedy 016-774 Compression conversion could not be processed due to insufficient disk space. Delete unnecessary data from the disk. 016-775 Image conversion could not be processed due to insufficient disk space. Delete unnecessary data from the disk. 016-776 An error occurred during image conversion processing. Check the data in CentreWare Internet Services. 016-777 An error occurred on the disk during image processing, probably due to a disk malfunction.
16 Problem Solving Code 334 Description and Remedy 016-791 The access to the specified destination or job template server failed when using Scan To FTP/SMB or CentreWare Scan Services. Check if you can access the specified destination or server. 016-793 The hard disk has run out of space. Delete unnecessary data or initialize the hard disk if the saved data are not needed anymore. 016-982 The hard disk has run out of space. Delete unnecessary data from the hard disk or documents in mailboxes.
Fault Codes Code Description and Remedy 027-743 The settings on the job template server are incorrect. Check the settings of the job template server. 027-744 There is a problem in the domain name of the job template server. Make sure that the DNS server connection and the domain name are registered to the DNS server. 027-745 The address of the DNS server is not registered on the machine.
16 Problem Solving Code 336 Description and Remedy 034-728 034-784 034-785 034-796 035-701 Transmission cannot be made because the telephone number is not correct. Check the telephone number of the remote machine and send the document again. Customers who use G3 DP (Dial Pause) should check that the dialed number does not contain “*” or “#”.
Fault Codes Code Description and Remedy 047-213 An error occurred in the finisher. Contact the Xerox Welcome Center. 047-214 An error occurred in the Duplex Module. Contact the Xerox Welcome Center. 047-215 An error occurred in the paper output assembly. Contact the Xerox Welcome Center. 047-216 An error occurred in the finisher. Contact the Xerox Welcome Center. 047-218 An error occurred in the Tandem Tray Module. Contact the Xerox Welcome Center.
16 Problem Solving Code Description and Remedy 116-749 The print job was stopped because the specified font was not found. Install the font or enable font replacement in the print driver. 116-771 116-772 116-773 116-774 116-775 116-776 116-777 116-778 The parameter values were corrected because the machine encountered a problem when printing the data. If the received image is incomplete or damaged, ask the other party to check the image or to resend the data.
Output Quality Output Quality Various situations can affect the quality of the output. Check the following conditions to ensure optimum copy performance. If you still cannot resolve the problem, contact the Key Operator. • Do not locate the machine in direct sunlight or near a radiator. • Follow regular maintenance schedules for cleaning areas, such as the document glass, CVT glass and output trays. Refer to Cleaning the Machine in the Maintenance chapter on page 305.
16 Problem Solving 3. The serial number will be displayed. NOTE: The serial number is also found on the metal plate on the left side of the machine behind Cover A. For more information, refer to Xerox Welcome Center in the Before Using the Machine chapter on page 13.
17 Specifications This chapter contains the specifications for the machine. Use the specifications listed below to identify the capabilities of the machine. The machine adheres to strict specifications, approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state. Note that improvements in specifications and the appearance of the product may be made without prior notice.
17 Specifications Machine Weight CopyCentre with Document Glass Cover: 60 kg (132 lbs) Copier Speed From Tray 1/One-sided: CopyCentre/WorkCentre/WorkCentre Pro 123 A4/Letter LEF: 23 cpm (cycles per minute) (single-sided/double-sided mode) A3/11 × 17” SEF: 13 cpm (cycles per minute) (single-sided mode) A3/11 × 17” SEF: 8 cpm (cycles per minute) (double-sided mode) CopyCentre/WorkCentre/WorkCentre Pro 128 A4/Letter LEF: 28 cpm (cycles per minute) (single-sided/double-sided mode) A3/11 × 17” SEF: 15 cpm (cycl
Paper Supply (Custom size) for width: 139.7 to 297 mm (5.5 to 11.7”) / for length: 210 to 432 mm (8.3 to 17.0”). Long Document Scan Feature: 297 × 600 mm (11.7 × 23.6”) maximum length NOTE: This feature is not available in the double-sided mode. When using this feature to scan long documents which exceed 432 mm (17.0 inches), the operator must feed the document one sheet at a time. The paper weight should be between 60 and 90 g/ m2.
17 Specifications Tray 4 (Right-hand tray): 1,200 sheets Paper Weight: 80 g/m2 (20 lb bond) paper Paper Sizes: B5 LEF/A4 LEF/7.25 × 10.5” LEF/8.5 × 11” LEF Paper Weight: 60 to 216** g/m2 Double-sided Module Paper Sizes: A5 (148 × 210 mm/5.8 × 8.3”) SEF to A3 (297 × 420 mm/11.7 × 16.5”) SEF Paper Weight: 60–105 g/m2 **: Depending on the type of paper used and the operating environment, paper may not feed to the machine properly or print quality may be negatively affected.
Specifications for the Fax Feature Electrical Voltage 110–127 VAC & 220–240 VAC Power Consumption Maximum average – 1.33 KVA (@110 VAC), 1.524 KVA (@127 VAC), 1.76 KVA (@220 VAC), 1.92 KVA (@240 VAC) Specifications for the Fax Feature Fax Transmission Speed Automatic fallback: 33.6 Kbps Page Transmission Time – ITU No. 1 document 33.
17 Specifications Connection Approvals EU/EEA: certified to TBR21 USA: approved to FCC Pt 68 Canada: approved to DOC CS-03 Other countries: certified to national PTT standards 346 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
18 Glossary This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide. Terms Defined Use the following definitions to learn more about the meanings of terms used in this Guide. 16 K 194 × 267 mm paper. Two slightly different sizes exist depending on the area of purchase. 8K 267 × 388 mm paper. Two slightly different sizes exist depending on the area of purchase. A3 420 × 297 mm paper.
18 Glossary 348 Border limit One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal. A margin at the bottom of a received document can be eliminated so that the data can be printed on one page. The amount of space that can be removed from the bottom of a document is the border limit. When the border limit value is small, the data is printed on the next page.
18 Glossary Dial Tone A tone sounds from the telephone line when a remote machine receives a call. You will then know that you are connected to the line. Dial Type The dial type of connected line. The machine offers Tone and 10 pps options. Direct Fax Enables PC clients to send faxes via the machine. Document In this guide, the image data generated when an original is scanned. Used in terms such as transmitted document, received document and pending document.
18 Glossary 350 F Code Communication Communication procedures approved by Communications and Information network Association of Japan (CIAJ) for use of T.30* standardized by ITU-T. Between the machines with F Code feature, various features making use of F Code can be used. (*ITU-T Recommendation) File Server A computer that has a hard disk drive large enough to hold and share files. It provides the ability for multiple users to simultaneously access the same file.
18 Glossary Landscape The image orientation on a sheet of paper, where the short edge of the paper runs from top to bottom. LDAP An abbreviation of Lightweight Directory Access Protocol. A protocol that allows sharing or corporate phone book information. Long Page Scan A feature which enables scanning long document up to 600 mm (23.6 inches). Long Edge Feed (LEF) The long edge of the paper is positioned to enter the machine first.
18 Glossary 352 PDF An abbreviation of Portable Document Format. It is a file format developed by Adobe Systems. A PDF file can describe documents containing text and images, retaining all the formatting and fonts of the original copy. Photo An image, especially a positive print, recorded by a camera and reproduced on a photosensitive surface. Polling A feature that allows you to retrieve a document from a remote machine.
18 Glossary Recipient The person or terminal you send a document to. “Dialing” indicates the operation of entering the telephone number of a recipient. In relation to Internet Fax it refers to the e-mail address of a remote terminal. Remote Mailbox A feature that allows you to retrieves a document from the mailbox of a remote machine. Remote Terminal A terminal with which you want to communicate. This is a general term for terminals such as telephones, facsimile machines and personal computers.
18 Glossary 354 Transmission Report A report that confirms the status of a fax document. Transmit To send. Toner Cartridge A customer replaceable cartridge which holds toner, an electrically-charged powder with pigment and plastic, for ease of loading into a printer. Uncollated Output programming where the specified number of copies for each page in a copy set is delivered in the order the documents were placed in the Document Feeder.
19 Index Numerics 2 Sided Book Copy .............................................60 2 Sided Copy ......................................................53 2 Sided Originals - Fax/Internet Fax ...................88 2 Sided Originals - Scan/E-mail ........................120 2 Sided Printing .................................................233 2 Sided Report ..................................................199 2 Up ....................................................................71 2 Up On Receipt ........
19 Index C C button ..............................................................35 Canada, illegal copies .........................................29 cautions and limitations ......................................16 CE Mark ..............................................................21 CentreWare Internet Services ..........................149 Change Settings - Scan/E-mail .........................115 changing initial screen and language .........................194 changing default time settings .....
19 Index Delete Secure Print Documents ........................244 Delivery Confirmation Method ...........................237 Detailed Settings - Scan to FTP/SMB ...............118 Dial Pause button ................................................35 Direct printing ....................................................141 discarding douments after expiry date .........................244 display interface (Interface Options) CentreWare Internet Services ..........................150 disposing of product ....
19 Index scan options .................................................90 scanning different size originals simultaneously ................................92 selecting original type ............................................89 selecting communication mode ....................94 selecting Fax/Internet Fax ............................87 selecting image quality .................................90 selecting original type ...................................90 send options ......................................
19 Index Job History Report ....................................198, 280 job interrupt .........................................................43 Job List - CentreWare Internet Services ...........157 Job Management CentreWare Internet Services ..........................158 job status .....................................................43, 267 Job Status button ..............................................267 Job Submission CentreWare Internet Services ..........................151 job template .........
19 Index Maximum Login Attempts System Administrator Settings .........................258 Maximum Stored Pages ...................209, 229, 234 Memory Full Procedure ....................208, 228, 233 Memory Settings CentreWare Internet Services .........................178 Meta Data - Scan/E-mail ...................................131 Millimetres/Inches .............................................204 Mirror Image/Negative Image - Copy ..................65 Mixed Size Originals Copy ........................
19 Index Paper tray guides ..............................................182 Paper Type .......................................................195 Paper Type - Setup Menu .................................256 Paper Type Mismatch .......................................223 Paper Type Priority ...........................................196 Parallel ..............................................................212 Password System Administrator .................................257 Password - Scan/E-mail .........
19 Index Fax/Internet Fax ...........................................92 Scan/E-mail ................................................128 Reduce/Enlarge Presets Copy Mode Settings ...................................210 Fax Mode settings ......................................235 Scan Mode settings ....................................228 regulatory ............................................................21 CE Mark .......................................................21 FAX function .......................
19 Index screen messages - fault codes .........................338 Secure Print ......................................................141 Secure Print - Stored Documents .....................271 Send E-mail ......................................................215 Send Header Fax/Internet Fax ...........................................96 Polling .........................................................231 Send Options - Fax/Internet Fax .........................93 Sender - Scan/E-mail .....................
19 Index TCP/IP - Subnet Mask ......................................216 Template - CentreWare Internet Services ........152 TIFF Format ......................................................229 TIFF Logical Printer List ....................................281 TIFF Settings List ..............................................281 Time ..................................................................191 time settings changing default ...........................................40 Time Zone .....................
