WorkCentre 604S14200 Network Installation Instructions Read this before installing ® Pro 65/75/90
Distribute Materials Xerox installation personnel deliver, unpack, and install the printer. They identify the documentation needed to support your printer. Materials may vary depending on model and options installed. Locate and distribute the following materials as instructed below. This document - For the System Administrator.
Connect the Printer to a Network 1. • • • 2. • See page titled 100BaseT Ethernet. Consult the System Administration Guide (PDF file) located on the Customer Documentation CD, in the Customer Information Pack for a more in-depth explanation. For Wireless connection see System Administration Guide Supplement for more information. Select the appropriate Network or Protocol page in this document to finish the Network connection.
Enable Scanning and E-mail Options If you only received Basic Network Scanning plus E-mail, follow the instructions in step 1. If you also received CentreWare Network Scanning (Standard or Deluxe), follow the instructions in steps 1 and 2. When these options are enabled, you can convert paper documents into digital images. The scanned images can be sent directly to network repositories or attached to an e-mail message sent directly from the printer. The printer offers a range of walk-up e-mail features.
Enable the Fax Option Follow the steps below to make the printer a more complete part of your business process. 1. Install the Network Fax software and any hardware on a network server using the vendor’s documentation that accompanied the Network Fax components. 2. Establish the Fax repository. Refer to your vendor’s Network Fax documentation for more information 3. Set up the printers Fax Repository Settings.
Enable the Network Accounting Option Follow the steps below to make the printer a more complete part of your business process. 1. Set up the Network Accounting feature on your printer. Refer to the System Administration Guide (pdf file) located on the Customer Documentation CD in the CD Pack for details. 2. Install and configure the Network Accounting software using your vendor’s documentation. This will allow you to connect the printer on your network, create user accounts, and set up reporting. 3.
Enable Universal Serial Bus Printing Follow the steps below to make the printer a more complete part of your business process. 1. Verify the USB Print Kit has been installed and the USB Printer Port has been enabled by printing a Configuration Report. See System Administration Guide Supplement for details on enabling the USB port. 2. Connect your printer to a PC with a standard USB peripheral cable. The PC will detect the USB device. If drivers are already installed, select the proper print driver.
Enable Image Overwrite Security Follow the steps below to make the printer a more complete part of your business process. 1. Image Overwrite Security enables On Demand Overwrite and Immediate Job Overwrite. to protect your classified or private information. • To enable and configure this security feature, follow the instructions on the Image Overwrite Security page included in this document.
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100BaseT Ethernet Before You Connect to a 100BaseT Ethernet Network Go to the printer and... 1. The printer Ethernet Interface has speed settings of 10Mbps (10 Megabits per second), 100Mbps (100 Megabits per second) and Auto (AutoSensing). Enter the Tools pathway a) Press the Access ( or ) button. b) On the keypad enter 1111 or the current password. Press the Enter button when finished. The Touch Screen will be used for the remainder of the data entry, unless instructed otherwise.
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Static (Manual) TCP/IP Addressing Before You Start 5. Disable Dynamic Addressing a) Press the Dynamic Addressing button. Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. b) Press Disabled then press Save to retain the settings and return to the TCP/IP Settings screen. NOTE: By default, DHCP is enabled on the printer. This card will show you how to disable DHCP and manually set your TCP/IP information. 6.
Static (Manual) TCP/IP Addressing 9. Enable HTTP/IP. 1. Create a test job and send it to the printer with an lpr utility or through a queue your operating system may support. 2. Check your test job for quality and use the problem solving section of the Reference Guide for resolving print defects. 3. If your job does not print, refer to the troubleshooting section in the System Administration Guide (pdf file) located on the Customer Documentation CD to correct the problem. 4.
Dynamic TCP/IP Address Assignment (DHCP/BOOTP/RARP) Before You Start 5. Enable TCP/IP printing. Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. a) Press the TCP/IP Settings button. NOTE: By default, DHCP is enabled on the printer. c) Press the Enable button. b) Press the Protocol and Media button. d) DHCP/BOOTP/RARP servers vary in the information that they return to the device requesting service.
Dynamic TCP/IP Address Assignment (DHCP/BOOTP/RARP) To enter a Subnet Mask and Gateway Address... NOTE: The printer will only accept one Gateway address from a DHCP server. 9. Press the Subnet and Gateway button. a) Press the soft buttons on the Touch Screen one at a time for each octet of the Subnet Mask and enter the numbers using the keypad. b) Repeat the process for the IP Gateway address. When finished press Save to record the changes and exit to the TCP/IP Settings screen.
Novell NetWare 4.X and 5.X NDS Before You Start 3. Enable the Network Protocol a) Press the Connectivity and Network Setup button. Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. b) Wait for the screen to refresh and press the Network Setup button. NOTE: If you wish to connect your printer using NDPS, you may download the Xerox Gateway and printer drivers from www.xerox.com. c) Press the NetWare button.
Novell NetWare 4.X and 5.X NDS 6. Set the Print Server Name and Password. Go to a workstation and... a) Press the Print Server button. 1. Use the CentreWare Print and Fax Drivers CD to install print drivers on a Windows-based workstation. Details for this are found in the leaflet Getting Started with Network Services. 2. Connect the print driver you loaded above to the queue you created on the NetWare server. 3. Open an application and print a test job. 4.
UNIX / Linux (Solaris/SunOS) (HP-UX) (AIX) Before You Start 4. Enable the network interface and protocol. Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. a) Press the TCP/IP Settings button. NOTE: By default, DHCP is enabled on the printer. This card will show you how to disable DHCP and manually set your TCP/IP information. c) Press Disabled then press Save. You can use BOOTP or RARP servers to assign TCP/IP information to your printer.
UNIX / Linux (Solaris/SunOS) (HP-UX) (AIX) 7. Enable HTTP/IP. a) Press the HTTP/IPP button. b) Press Enable. c) Press Save 8. Print a Configuration Report. a) Press the Close button three times NOTE: You may establish connectivity to your printer using the print utilities native to the UNIX operating system. CentreWare need not be installed to create a print device on the workstation.
Microsoft Windows 2000 LPR and IPP Printing Before You Start 4. Enable the Protocol and Media Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. a) Press the TCP/IP Settings button. Your printer now has DHCP, LPR, and NetBIOS over the IP protocol enabled by default. If your DHCP server will provide host name, IP address, Gateway address, and Subnet Mask, the printer TCP/IP information will be configured on initial boot. c) Press the Enable button.
Microsoft Windows 2000 LPR and IPP Printing 8. Prepare for printer installation Create an IPP printer a) Proceed to the next section of this procedure called Go to the server and... a) Select Network Printer. Click Next. b) Select Connect to a printer on the Internet or on your intranet. Type http:// followed by the printer's name or IP address in the URL field.
Microsoft Windows NT 4.0 Server (TCP/IP) Before You Start 4. Enable the Protocol and Media Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. a) Press the TCP/IP Settings button. Your printer has DHCP enabled by default. If you have configured a DHCP server with TCP/IP information, you can connect your printer to your network and it will retrieve its TCP/IP information from the DHCP server when it is turned on. c) Press the Enable button.
Microsoft Windows NT 4.0 Server (TCP/IP) 8. Prepare for print driver installation j) a) From the documentation package supplied with your printer, retrieve the CentreWare Network Services Pack. Proceed to the next section of this procedure called Go to the server and... k) If the printer will not be shared, click Next>. To share the printer, check the share checkbox, enter a Share Name, then click Next>. Go to the server and... 1.
Microsoft Windows (NetBEUI) Peer-to-Peer Networks Before You Start 5. Assign the Workgroup and Host Names a) Press the Workgroup and Host button. Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. . Record the following information: b) At the next screen, press the Workgroup Name button. Using the Touch Screen keys, enter the name of the workgroup in which you want the printer to appear then press Save.
Microsoft Windows (NetBEUI) Peer-to-Peer Networks 9. Windows 95, Windows 98 and Windows NT 4.X Workstation Users Prepare for print driver installation a) Print a Configuration Report to use in the remainder of the installation. • • • • • • b) Repeat Steps 2a and 2b c) Select System Settings. d) Select Configuration Report. e) Select Print Configuration Report Now. f) 10. • Press Cancel. From the documentation package supplied with your printer, retrieve the CentreWare Network Services Pack.
WINS (Windows Internet Name Service) Before You Start 5. Set the NetBIOS Host Name Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. a) Press the Workgroup and Host button. Your printer now has DHCP, LPR, and NetBIOS over the IP protocol enabled by default. If your DHCP server will provide host name, IP address, Gateway address, and Subnet Mask, the printer TCP/IP information will be configured on initial boot.
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Apple Macintosh (AppleTalk) Before You Start 4. Assign a Name and Zone to your printer. a) You will be returned to the previous screen. Press the Name and Zone button. Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. b) At the next screen, press the Printer Name button and enter the name you want for the printer (this is the name that will appear in the Chooser on your workstations) using the touch panel keys. Press the Save button.
Apple Macintosh (AppleTalk) Go to the workstation and... 1. Use the CentreWare Print and Fax Drivers CD to install print drivers and the Macintosh PUtility on the workstation. Details for these procedures are contained in the leaflet entitled Getting Started with Network Service. 2. Send a test job to the printer from an application program. 3.
Port 9100 TCP/IP Printing Before You Start 4. Enable the network interface and protocol. a) Press the TCP/IP Settings button. Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. b) Press the Protocol and Media button. c) Press the Enable button. Your printer has DHCP enabled by default. If your DHCP server is configured with the TCP/IP information for the printer, you should skip Steps 5 and 6 on this card and go to Step 7 to enable Port 9100 printing.
Port 9100 TCP/IP Printing Go to a workstation and... 1. Create a test job and send it to the printer with a workstation utility or through a queue on your operating system that supports Port 9100 printing. 2. Check your test job for quality and use the problem solving section of the Reference Guide (pdf file) located on the Customer Documentation CD for resolving print defects. 3.
E-mail Before You Start Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. In order for Scan to E-mail to work your printer must have: - E-mail and Network Scanning Installed - Network Access - TCP/IP Enabled - System (TCP/IP) Domain Name - Access to a functional SMTP Server - Internet Services (HTTP) Enabled 4. Press the HTTP/IPP button. 5. Press the Enable button. 6. Press the Save button. 7. Press the Close button - 3 times.
E-mail 5. Select the plus symbol (+) to the left of the Protocols folder. 6. Select SMTP Server. 7. Enter the Host Name (requires DNS) or the IP Address of the SMTP Server and a valid E-mail Domain Name in the E-mail Address field. (e.g., x@mail.company.com). Note: In the example x@mail.company.com x can be any character or characters, however @mail.company.com must be a valid E-mail domain name.
E-mail Public Address Book (Optional) Network Authentication Server (When Network Authentication is active.) 29. Select the plus symbol (+) to the left of the Services folder. 30. Select the plus symbol (+) to the left of the Internet Messaging folder. 31. Select Public Address Book. 32. Browse to the location where you will find the Address Book File (*.CSV). 1. Select the plus symbol (+) to the left of the Services folder. 33. Highlight the .CSV file that you require. Click the Open button.
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Image Overwrite Security Before You Start On Demand Overwrite from the printer... Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. Irretrievably overwrites all of the physical areas of the disks that hold data. All jobs in the active queue will be deleted and overwritten. Jobs sent during the overwrite process are held and released after the overwrite process has finished. NOTE: Clear all faults, messages and jams before continuing.
Image Overwrite Security On Demand Overwrite from a workstation... 1. Launch an Internet Browser. 2. Enter the TCP/IP Address of your printer in the Address or Location field and press Enter. 3. At the CentreWare Internet Services Home Page, Click the Properties tab or click Properties in the directory tree. 4. Click On Demand Overwrite in the directory tree. 5. Enter the administration id and password. 6. Click OK. 7. Click Start.
E-mail at a Glance E-mail Overview What is E-mail? The E-mail feature enables you to convert a hardcopy document into a PDF (Portable Document Format), single or multi-page TIFF (Tagged Image File Format) attachment and send it to an e-mail server to be distributed to individual or multiple e-mail addresses. The printer functions as an e-mail client like any other SMTP (Simple Mail Transfer Protocol) e-mail client mapped to an e-mail server.
How E-mail works with the Xerox printer "Hmm.... I need to e-mail these hand-written meeting notes to Peter in New York City and send a copy to Janet in Dallas and perhaps our Investments group in London. Now I need to type these up. What were their e-mail addresses ....
E-mail Terms, Definitions • E-mail SMTP Server (Required for E-mail Operation): SMTP (Simple Mail Transfer Protocol) A network server that contains the e-mail application and services required to send and receive SMTP e-mail. By default MS Exchange SMTP protocol is not enabled. If you enable SMTP on an MS Exchange server, it can then be used as an e-mail server. • LDAP Server (System Administrator Configurable Option with E-mail): LDAP (Lightweight Directory Access Protocol).
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