FreeFlow Scanner 665E Getting Started For the DocuColor 8000/7000 Digital Press 701P44150 Version 1.
Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 845 Webster, New York 14580 © Copyright 2005 by Xerox Corporation. All Rights Reserved. Printed in the U.S.A.
Table of contents Conventions v Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Writing style conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi Safety notices vii Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Product recycling and disposal . . . . . . . . . . . . . . . . . . . . . . . . . North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . European union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii xxii xxii xxii 1. Overview 1-1 What happens at Installation and Setup . . . . . . . . . . . . . . . . . . 1-2 Where to find documentation . . . . . . . . . . . . . . . . . .
3. Scan and Print 3-1 Opening the Scan and Print application . . . . . . . . . . . . . . . . . . Scan and print an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scan and print a large job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scan and save documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scan, print, and save documents . . . . . . . . . . . . . . . . . . . . . . . 3-1 3-2 3-3 3-4 3-5 4. Quick Print 4-1 Printing a single file. . . . . . . . . . .
F r e eF lo w S c a nn er 6 65 E G e t ti n g Star te d iv
Conventions Standardized conventions have been used in this manual to assist you in visually locating and identifying information quickly. Symbols CAUTION: This symbol alerts you to an action that may cause damage to hardware, software, or result in the loss of data. WARNING: Warnings mark alert users to areas of the machine where there is a possibility of personal injury. WARNING: This symbol identifies an area on the machine that is HOT and should not be touched.
Co n v en ti o ns The 1 2 3... symbol indicates the beginning of a task or work process you should use to complete a procedure and is followed by the first step of a numbered procedure, task, or work process. NOTE: This symbol calls your attention to information that is helpful, but not essential to complete a procedure or task. This symbol indicates that there is additional information from another source, such as a web site or manual.
Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product. KEY POINT: The safety testing and performance of this product have been verified using Xerox materials only.
S af et y n o ti c e s WARNING: Never push objects of any kind into slots or openings on this equipment. Making a contact with a voltage point or shorting out a part may result in fire or electrical shock. If any of the following conditions occur, immediately switch off the power to the machine and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem. • The machine emits unusual noises or odors.
S a fe ty n o ti c e s Laser safety North America This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the United States Food and Drug Administration (FDA) implemented regulations for laser products. This product complies with FDA 21 CFR 1940.10 and 1040.11 except for deviations pursuant to Laser Notice No. 50, dated July 26, 2001. These regulations apply to laser products marketed in the United States.
S af et y n o ti c e s Europe (EU) and other markets This product complies with IEC’s safety standard 60825-1 (Edition 1.2) issued August 2001. The equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.
S a fe ty n o ti c e s Maintenance safety • Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your product. • Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance of the press and could create a dangerous condition. • Use the supplies and cleaning materials only as directed in this manual. Keep all materials out of the reach of children.
S af et y n o ti c e s • Do not set up the machine in line with the cold air flow from an air conditioning system. • Do not place containers of coffee or other liquid on the machine. • Do not block or cover the slots and openings on the machine. • Do not attempt to override any electrical or mechanical interlock devices. WARNING: Be careful when working in areas identified with this warning symbol. These areas may be very hot and should not be touched.
Notices Radio frequency emissions FCC in the USA This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the Federal Communications Commission (FCC) Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
No ti c e s Regulatory information for RFID This product generates 13.56 MHz using an Inductive Loop System as a Radio Frequency IDentification system device (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable. Safety extra low voltage approval This Xerox product is in compliance with various governmental agencies and national safety regulations.
Certifications in Europe The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/ EEC, approximation of the laws of the member states related to low voltage equipment. January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.
No ti c e s WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific, and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken. WARNING: This is a Class A product in a domestic environment. This product may cause radio frequency interference in which case the user may be required to take adequate measures.
Notices Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.) Postage Stamps, canceled or uncanceled.
No ti c e s 6. Passports. (Foreign Passports may be photographed.) 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Court Record Dependency Status Previous military service Physical or mental condition Exception: United States military discharge certificates may be photographed. 10.
Notices It’s illegal in Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5.
No ti c e s Environmental notices for the USA As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United Stated trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S.
Notices Environmental notices for Canada Terra Choice Environmental Services, Inc. of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment. As a participant in the Environmental Choice program, Xerox Corporation has determined that this product model meets the Environmental Choice guidelines for energy efficiency.
No ti c e s Product recycling and disposal If you are managing the disposal of your Xerox product, please note that the product contains lead and other materials whose disposal may be regulated due to environmental considerations. The presence of lead is fully consistent with global regulations applicable at the time that the product was placed on the market. North America Xerox operates a worldwide equipment take-back and reuse/ recycle program.
1. Overview We know you’re anxious to start using on your FreeFlow Scanner 665E for the DocuColor 8000/7000 Digital Press! This booklet will help you become familiar with your FreeFlow Scanner 665E before your trainer arrives.
1. O ve r v i e w What happens at Installation and Setup Your Xerox representative installed the FreeFlow Scanner 665E and its associated PC. Your Xerox Service Representative also installed FreeFlow Scanner 665E software on the PC. A test job was sent from the scanner to the Digital Press to ensure all connections were working correctly.
1. O v e r v ie w Media documentation To download additional information about media that your Digital Press supports, go to http://www.xerox.com.
1. O ve r v i e w What’s your job? If you are the Key Operator or User The Key Operator or User is the person or persons who are the everyday user of the FreeFlow Scanner 665E. This person(s) performs any daily, basic operations associated with scanning and/or printing the scanned documents. The Key Operator/User also may perform any necessary jam clearance activities.
1. O v e r v ie w Scanner hardware overview The Xerox FreeFlow Scanner 665E is a high quality, high volume scanner. Teamed with scanning software and a personal computer, the scanner is a powerful tool for capturing and manipulating graphics and text. Scanner components The scanner is comprised of the following components: Control panel: Use these controls to start and stop scans as well as monitoring the status of the scanner.
1. O ve r v i e w them in the input tray. ADF Document Glass: The Document Glass provides a 12 x 18 inch (304.8 mm x 457.2 mm) scanning area and has standard and book registration guides. Scan directly from the Document Glass if you are scanning an image on photographic paper or you are scanning a delicate or damaged document. Document glass SCSI connection: SCSI stands for Small Computer System Interface. SCSI is the protocol that lets your PC communicate with the Xerox Scanner.
1. O v e r v ie w SCSI cable: The SCSI cable enables communication between the scanner and the host PC. SCSI cable Power cord: Plug the power cord into the scanner at the left rear panel.
1. O ve r v i e w Overview of FreeFlow applications KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment. For more detailed information on each of the FreeFlow applications, refer to your FreeFlow Scanner 665E Operator Manual.
1. O v e r v ie w Powering on/off the system The system consists of the scanner, the PC monitor, the and the PC workstation (hard drive tower, mouse, and keyboard). Power on Follow these steps when powering on the system. 1. Power on the scanner and wait for the green LED to light. 2. Power on the PC monitor. 3. Power on the workstation. 4. If required, log into the network.
1. O ve r v i e w RDO files RDO is the three-letter extension for the Raster Document Object file type. As stated earlier, the RDO file type is used primarily with FreeFlow, but you can use RDOs with other FreeFlow applications, or convert them to PostScript or PDF files. An RDO is a document file made up of images. An RDO has two parts: • A PostScript wrapper which contains all the information about the structure and format of the pages in your document. • A .
1. O v e r v ie w FreeFlow Help The FreeFlow Scanner 665E online Help system is an excellent source of information about the features available and how to use them. Accessing the Help system You can access the online Help system in a number of ways. The easiest way is to use the Help menu. Perform the following steps to access the Help system. 1. From any FreeFlow Scanner 665E application, select Help: and either Help Topics or Help. The Help dialog box displays with the Contents tab displays.
1. O ve r v i e w 2. Select the Index tab to display an alphabetical list of Help topics. As you enter text into the Type in the keyword to find text box, topics associated with the words you type display. 3. Select the Search tab to search the entire Help system for one or more specific keywords. 4. Type a word in the Type in the keyword to find text box; for example, type mode. NOTE: You can type more than one keyword at a time in the Type in the keyword to find text box. 5.
1. O v e r v ie w 6. Double-click on the Enhance Image settings topic in the Select Topics to display list box. The topic displays in the text window on the right. NOTE: You can store any displayed Help topic as a Favorite. With the desired topic selected, click on the Favorites tab. Select Add to add the topic to your list of Favorites. 7. Select Close ( ) in the title bar to close the Help system and return to the FreeFlow application window.
1. O ve r v i e w Using the Document Glass Use the document glass under the following conditions: • The document is old, fragile, or torn • The document stock is lighter than 13 lb. or heavier than 32# lb. • The document is on coated stock, inkjet paper, photographic paper, or other rigid media • The document is larger than 11.7 x 17 inches • The document is bound NOTE: Scan fragile documents, photographs (printed on photographic stock), inkjet papers, and bound documents on the Document Glass.
1. O v e r v ie w Scanning a bound document To scan a bound document: 1. Raise the document feeder. 2. Place the bound document on the Document Glass, registering it on the front center edge, as indicated by the icon on the document glass frame. 3. Lower the document feeder, being careful not to move the bound document out of registration. 4. From Advanced Scanning, select Document glass-bound original from the Scan location drop-down list.
1. O ve r v i e w Using the ADF The ADF enables you to scan 1-sided and 2-sided documents quickly, and returns them in a stack in the same order you placed them in the input tray. Use the ADF for rapid scanning of up to 100 pages. The ADF can feed pages from 5.5 x 6.5 in. (139.7 x 165.1 mm), long edge feed (LEF), to 11.7 x 17 in. (297.2 x 431.8 mm) of uncoated, bond paper stock from 13 lb. (49 gsm) to 32 lb. (120 gsm). To use the ADF: 1- 1 6 1.
1. O v e r v ie w 4. From Advanced Scanning, click the SEF/LEF toggle to specify how the document is loaded in the input tray. Indicates direction the documents are loaded in the ADF 5. Make the desired selections from the Advanced Scanning and Scan and Print applications. The Scan and Print application is discussed in Chapter 3 on page 3-1. 6. When satisfied with settings, click Scan (from Scan and Print/Advanced Scanning).
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2. Production Printer Settings Before you can print your scanned documents you must set up your printer or printers. This chapter provides step-by-step instructions for setting up and adding a printer. Opening the Production Printer Settings application Select Start: Programs: Xerox FreeFlow Software: Printer Production Settings.
2. P r o d uc t i on P r i n te r S e tt i ng s The Printer Production Settings dialog box opens: KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.
2. Pr o d uc t i on P r in t er S e tt in g s Adding a printer KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment. When adding a printer, enter the information for your site specific color printer by using the following procedure.
2. P r o d uc t i on P r i n te r S e tt i ng s 5. 6. 7. 8. 9. 2- 4 From the Printer model: drop-down list, select DocuColor 8000: or your site specific printer. From the Print controller/server type: drop-down list, select your site specific print controller/server type. To ensure that the connection to the printer is working, select Test Print; this sends a test print to the printer. If you do not get a test print from the printer, return to Step 1 and begin again.
3. Scan and Print The Scan and Print process simulates a copier. The scanner creates a temporary digital file with which it uses to complete the copy. KEY POINT: For detailed and specific information about each of the Scan and Print features, refer to the FreeFlow 665E Operator Manual and the online Help. Opening the Scan and Print application KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server.
3. S c a n a nd P r i n t Scan and print an original Follow these steps when scanning an original. 1. 2. 3. With the Scan and Print application open, place the hardcopy document on the scanner glass or into the multisheet feeder. From the Options section, select Print. From the Scan section, make your desired selections. NOTE: By clicking on the Advanced Scanning... button, more options are available.
3 . S c a n a nd P r in t Scan and print a large job You can use Scan and Print to build large copying jobs with the Scan to Job button. Large jobs are defined as those with page counts that exceed the capacity of the scanner’s multisheet feeder. Follow these steps when scanning large jobs. 1. 2. 3. 4. 5. 6. 7. With the Scan and Print application open, place the first portion of your job into the multisheet feeder.
3. S c a n a nd P r i n t Scan and save documents You can scan a document and save it as an RDO or an Adobe PDF by using the Scan and Print application. Follow these steps when scanning and saving documents. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 3- 4 With the Scan and Print application open, place the hardcopy document on the scanner glass or into the multisheet feeder. From the Options section, select Save.
3 . S c a n a nd P r in t Scan, print, and save documents You can scan a document, print it, and save it as an RDO or an Adobe PDF by using the Scan and Print application. Follow these steps when scanning, printing, and saving documents. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. With the Scan and Print application open, place the hardcopy document on the scanner glass or into the multisheet feeder. From the Options section, select Print and Save.
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4. Quick Print Quick Print allows you to quickly access, create a job ticket, and print a job that was previously scanned and saved. Printing a single file KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment. Use the following procedure to print a single file. 1. Select Start: Programs: Xerox FreeFlow Software: Quick Print.
4. Q ui c k P r i n t The Quick Print dialog box opens: 2. 3. 4. 5. 6. Select the file type you wish to print in the Show file type pull-down menu. Browse to the directory where the document is stored and select the file name of the document from the directory tree list. The selected filename will appear in the file selected field. Select a printer from the Printers pull-down menu. Click the Printer Settings button to modify the printer settings as necessary. Specify the number of copies to be printed.
4 . Q u ic k P r in t NOTE: The Job Setup button is disabled if an Adobe PDF file or an RDO with PDF pages that has been secured against printing. An error message is displayed and notifies the user that the PDF has been secured. The button is also disabled if the Print as separate jobs option is selected. 7. The Print as file type pull-down menu allows the user to select the appropriate output format for files that do not have the necessary file extension.
4. Q ui c k P r i n t Printing a job with multiple files 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Select the file type you wish to print in the Show file type pull-down menu. Select the List multiple files to print checkbox. The Quick Print window expands to reveal the job list at the bottom of the screen. Browse to the location of the document from the directory tree box. Highlight the file name of the first document to print. Click Add button. The file name appears in the job list.
4 . Q u ic k P r in t 15. Select the appropriate radio button: • Print as one job: Jobs are printed as one job. The default job ticket is applied, but can be modified by clicking the Job Setup button. • 16. Print as separate jobs: Jobs are printed separately with the default job ticket applied to each file. Job Setup and Page Range options are disabled. Click Print to submit the jobs to the printer in the order they are listed.
4. Q ui c k P r i n t Printing all the files in a selected directory To print all the files in a selected directory: 1. Select the file type you wish to print in the Show file type pulldown menu. NOTE: By selecting a file type, only files of that type found in the directory will be printed. For example, if TIFF is the selected file type, all the TIFF files in the directory will be printed. 2. 3. Browse to the directory location and select the directory in the tree list.
4 . Q u ic k P r in t 9. 10. 11. 12. 13. Click the Remove button to remove a selected job from the print list, or the Remove All button to clear the list. Select a printer from the Printers pull-down menu. Click the Printer Settings button to modify the printer settings as necessary. Specify the number of copies to be printed. Click the Job Setup button to modify the job ticket settings as necessary.
4. Q ui c k P r i n t 15. Select the appropriate radio button: a. Print as one job: Jobs are printed as one job. The default job ticket is applied, but can be modified by clicking the Job Setup button. b. Print as separate jobs: Jobs are printed separately with the default job ticket applied to each file. Job Setup and Page Range options are disabled. c. Click Print to submit jobs to the printer. If multiple jobs are being printed, they will be submitted in the order they are listed.
5. File Manager This chapter discusses the File Manager application and provides instructions on how to copy, move, and delete objects or files. What is File Manager? File Manager is a substitute for the Windows Explorer, enabling you to manage large numbers of documents stored on the Windows file system. Use File Manager for moving and copying RDO objects. KEY POINT: DO NOT try to copy or move RDO documents using Windows Explorer; it is unfamiliar with RDO files and cannot manage them.
5. F il e M a na g er What is displayed in the File Manager window? The File Manager window displays a directory tree and a directory contents list; a directory tree only; or a directory contents list only. • The directory tree displays the structure of the desktop as a set of levels. The highest level is the desktop which contains all other levels. Drives and storage devices, both local and remote, generally comprise the next level.
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5. F il e M a na g er To access and use the online Help for File Manager, perform the following steps: 5- 4 1. From Windows Start: Programs, select Xerox FreeFlow Software: File Manager. The File Manage application opens: 2. From the Help drop-down list, select Help Topics.
5 . F i l e Ma n ag e r The Help dialog is displayed. 3. 4. Select the desired Help topic. When finished, close the Help dialog box by selecting (Close) in the title bar.
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6. Security Certification If your site requires a high security communication and you are connected to a DocuSP color server, you will need to implement the client-side secured FTP and/or Secure IPP security certificate in order to communicate with the DocuSP 4.x/5.x color server. This is discussed in detail in the System Adminstration Guide, Chapter 6, “Installing a security certificate” on page 6-11.
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7. Maintenance This chapter provides maintenance information and instructions for the various scanner components.
7. M a i nt en a nc e Maintenance intervals The scanner requires minimal maintenance by the operator. However, it is essential that you perform these tasks when indicated to ensure reliable operation and maximum product life. Preventive maintenance intervals To avoid any maintenance delays, ensure that you have the necessary spare parts and cleaning supplies on hand. Component Air Filter Action Replace Maintenance interval • Replace after 3,000 hours.
7. M ai n te n an c e Contacting Xerox Before contacting Xerox for a service problem, perform the following steps: Also refer to the Online Help for additional information and stepby-step instructions. 1. 2. 3. For image quality problems, first attempt to resolve the problem using the image quality troubleshooter. For worn out customer replaceable units, first attempt to replace the component yourself. If you have received a message directing you to call for service: a. Write down the service code. b.
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8. Troubleshooting This chapter directs you to basic troubleshooting information. This troubleshooting information is found in the online Help (Advanced Scanning/Help menu/Troubleshooting). The online Help provides step-by-step instructions for troubleshooting and fixing various problems.
8. Tr ou b le s h oo ti n g Clearing paper jams and misfeeds The online Help provides specific step-by-step procedures for clearing paper jams and misfeeds from the scanner. You can access this information by opening the Advanced Scanning feature (click on the Advanced Scanning button from the Scan and Print dialog box). From Advanced Scanning, select Troubleshooting from the Help menu drop-down list. The online Help dialog box opens; click the Clearing Jams & Misfeeds link.
701P44150
