Xerox DocuPrint Network Printer Series Guide to Submitting Jobs from the Client Version 7.
Xerox Corporation 701 S. Aviation Boulevard El Segundo, CA 90245 ©1999, 2000 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks, etc. Printed in the United States of America.
Laser safety ! Warning: Adjustments, use of controls, or performance of procedures other than those specified herein may result in hazardous light exposure. The Xerox DocuPrint printers are certified to comply with the performance standards of the U.S. Department of Health, Education, and Welfare for Class 1 laser products. Class 1 laser products do not emit hazardous radiation.
Operation safety Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. They have been approved by safety agencies, and they comply with environmental standards. Please observe the following precautions to ensure your continued safety. • Always connect equipment to a properly grounded electrical outlet. If in doubt, have the outlet checked by a qualified electrician.
Table of contents Laser safety iii Ozone information iii Operation safety iv Introduction xi About this guide xi Contents xii Conventions xiii Xerox DocuPrint Network Printer Series 1. 2.
TABLE OF CONTENTS 3. Printing using Xerox utilities and lpr utilities (DOS and UNIX) Printing using the Xerox utilities software 3-1 Print 4. 3-2 Listjob 3-11 Listq 3-14 Printing using lpr utilities 3-15 lpr 3-16 lpq in DOS 3-25 lpq in UNIX 3-26 lprm 3-27 lpc (UNIX only) 3-29 Submitting print jobs using Macintosh drivers Selecting a driver 4-1 4-2 Selecting a LaserWriter driver, version 7.x 4-2 Selecting a LaserWriter driver, version 8.
TABLE OF CONTENTS Setting Xerox Job Ticket options 5. 4-34 Monitoring and controlling printing 4-38 Highlight color printing 4-38 Image quality considerations 4-39 Submitting print jobs using Windows NT 4.0 drivers 5-1 Installing and configuring the system 5-1 Printing from Windows NT 4.
TABLE OF CONTENTS Printing negative or mirror images of your documents 5-29 Printing with printer fonts in place of TrueType fonts 5-30 Specifying halftoning options 5-31 Specifying printing resolution 5-31 Specifying the format for sending TrueType fonts to your printer 5-31 Setting the preferences 5-32 Redirecting printing to a Xerox network print queue 6. 5-33 Submitting print jobs from Quick Print for Windows NT 4.
TABLE OF CONTENTS Writing Account information when saving the job ticket 6-24 Specifying a generic job ticket 6-24 Specifying the unit of measurement for paper size 6-24 Specifying the unit of measurement for image shift units 6-24 Customizing or masking dialog box options 6-24 Customizing your printer queue list 7.
TABLE OF CONTENTS x GUIDE TO SUBMITTING JOBS FROM THE CLIENT
Introduction This Xerox DocuPrint Network Printer Series Guide to Submitting Jobs from the Client describes how to print documents from the platforms supported by this system. DocuPrint allows you to print documents written in the PostScript page description language (PDL) and Hewlett Packard printer control language (HP PCL). It also allows you to send ASCII files to the printer.
INTRODUCTION Contents This section lists the contents of this guide: • Chapter 1, “DocuPrint Network Printer Services client,” provides a brief overview of attributes and virtual printers. It also provides information on how client workstations interact with the entire DocuPrint Network Printing System. • Chapter 2, “Setting up workstations,” describes how to prepare your DOS, Macintosh, and UNIX workstations to work with DocuPrint.
INTRODUCTION Conventions This guide uses the following conventions: • All caps and angle brackets—Within procedures, the names of keys are shown in all caps within angle brackets (for example, press ). • Angle brackets—Variable information, or the position of a specified argument in the command syntax, appears in angle brackets (for example, List Fonts ). • square brackets—Names of options you select are shown in square brackets (for example, [OK] and [Cancel].
INTRODUCTION Xerox DocuPrint Network Printer Series The Xerox DocuPrint Network Printer Series includes the following documents: Decomposition Service and Tools Guide Guide to Configuring and Managing the System Guide to Managing Print Jobs Guide to Performing Routine Maintenance Guide to Submitting Jobs from the Client Guide to Using Page Description Language Installation Planning Guide Messages Guide System Overview Guide Troubleshooting Guide Glossary Master Index Customer Information Quick Reference Ca
1. 1DocuPrint Network Printer Services client Print data originates with a document created by the user at a client workstation using an application software package, or at a mainframe or minicomputer. The application allows users to create and format a document according to their exact specifications. The application software provides the capability to print the document using a page description language (PDL).
DOCUPRINT NETWORK PRINTER SERVICES CLIENT Document attributes An attribute is a piece of information about a job, such as printing requirements. Examples of document attributes are number of copies or type of paper. Each job has an associated set of attributes, some of which are required, while others are optional. If a required attribute is missing for a given job, a system default setting is used.
DOCUPRINT NETWORK PRINTER SERVICES CLIENT Submitting print jobs You can send print data directly from the application to the printer, or you can create a PDL data (.prn) file on the workstation, then use a print job submission program to print. The method you choose depends on your workstation configuration and your job submission requirements.
DOCUPRINT NETWORK PRINTER SERVICES CLIENT Communicating with the network After the print data has been prepared for printing and combined with print options data—either by the application software or by a print job submission utility—the data is sent over the network. DocuPrint supports TCP/IP, AppleTalk, and Novell NetWare network communications protocols. The following table lists the workstations supported by DocuPrint, and the networking options and job submission methods available for each client.
DOCUPRINT NETWORK PRINTER SERVICES CLIENT Receiving job status feedback Client workstations display fault messages and other information, such as the status of feeder trays and output bins. If properly configured, the workstations may be able to display job status, as described in the following list. • To determine the status of jobs submitted using the lpr command, you must issue an lpq command at the command line.
DOCUPRINT NETWORK PRINTER SERVICES CLIENT 1-6 GUIDE TO SUBMITTING JOBS FROM THE CLIENT
2. 2Setting up workstations This chapter describes how to prepare your DOS, Macintosh, and UNIX workstations to work with DocuPrint. It includes procedures for installing and removing Xerox Client Software (print command). Before you complete the tasks in this chapter: • Verify that at least 850KB of disk space is available on the client workstation. The Xerox Client Software package requires approximately 450 to 550KB, and temporary files and the directory structure require another 200 to 300KB.
SETTING UP WORKSTATIONS Installing Xerox Client Software for DOS You install Xerox Client Software on client workstations using the ftp command to log on to the Printer Controller, retrieve an installation command file, and execute it. This procedure automatically downloads the software. Xerox Client Software works only for the drive on which it is installed. You must be running Wollongong Pathway Access release 3.1, FTP PC/TCP, or Sun PC-NFS V5.1software. Note: Version 3.
SETTING UP WORKSTATIONS 6. Find the client directory and command file for your client platform in the table below: Client platform Client directory Command file MS-DOS Sun PC-NFS MS__DOS__NFS instnfs.bat MS-DOS FTP MS__DOS__FTP instftp.bat MS-DOS Wollongong Pathway Access MS__DOS__PATHWAY instpat.bat 7. Using the appropriate client directory and command file, enter the following to access the Printer Controller using the ftp guest account.
SETTING UP WORKSTATIONS Verifying your installation To verify that the software installation was successful: 1. Enter listq to display the status of available queues. 2. Go to the directory containing Golden Print Job masters (\usr\xerox\nps\client\gpj) or any directory that contains a sample file. 3. Enter print -p . The system should respond with “Print request forwarded.” 4. Enter listjob to make sure your job is being printed.
SETTING UP WORKSTATIONS Installing the Decomposition Service DOS Tools on the PC To install the Decomposition Service Tools, insert the diskette for DOS workstations. Create a directory and copy the tools from the diskette as shown: mkdir c:\dptools cd c:\dptools copy a:*.* The example shows how to copy all tools. However, you may need to install only some of the available tools. Copy only the needed files to your drive.
SETTING UP WORKSTATIONS Removing DOS client software This section describes the procedure for removing the print command client software. You may need to perform this procedure prior to updating software, or to correct corrupted file installation on the platform. The steps are shown below. C:/> cd \usr\xerox\nps\client C:/> del cconf C:/> cd \usr\xerox\nps\client\bin C:/> del listq.exe C:/> del print.exe C:/> del listjob.exe C:/> cd ..\man C:/> del listq C:/> del listjob C:/> del print C:/> cd ..
SETTING UP WORKSTATIONS Setting up Macintosh workstations This section describes the steps for installing the Xerox Document Submission Client Software and the appropriate PPD (PostScript Printer Description) file. Preparing for Installation Before installing the software, make sure your computer has the following hardware and software: • • 2 MB of Random Access Memory (RAM) • • • • • • • A 3.5-inch, 1.
SETTING UP WORKSTATIONS Installing the Document Submission Client Software To install a new version of Xerox Document Submission Client Software: 1. Move the existing Xerox Document Submission Client icon from your desktop to the trash. 2. Select Empty Trash from the Special menu. 3. Make a backup copy of the software diskette. See your Macintosh reference manual for this procedure. 4. Create a new folder on the hard disk entitled “DP Mac Client.” 5.
SETTING UP WORKSTATIONS 9. Click Select File and choose the Golden Job PostScript Sample Test file XRXGPJ1.ps. 10. Click Print and then click OK. The job XRXGPJ1.ps has been dispatched to the printer. Installing Xerox Client Software on UNIX workstations This section describes the steps for installing the Xerox Client Software, the appropriate PPD (PostScript Printer Description) file, and the Decomposition Service Tools on UNIX-based workstations.
SETTING UP WORKSTATIONS Installing Xerox Client Software for UNIX You install Xerox Client Software on client workstations using the ftp command to log on to the Printer Controller, retrieve an installation command file, and execute it. This procedure automatically downloads the software. Note: In order for jobs submitted by Xerox Client software to print, Xerox job ticket processing must be enabled. This is specified during installation or by using the Configure utility.
SETTING UP WORKSTATIONS 6. Using the appropriate client directory and command file, enter the following to access the Printer Controller using the ftp guest account. # ftp Name: :ftp Password: ftp> ls ftp> bin ftp> cd ftp> get ftp> quit # 7. Change the mode and run the command file to perform the installation.
SETTING UP WORKSTATIONS Installing Xerox Client Software man pages Xerox preinstalls the Client Software man pages in the /usr/xerox/ nps/client/man directory. However you may want to access these man pages from the /usr/man directory, with the UNIX man pages. Consider the following options: • • Install them under /usr/share on the public server. C shell users: Create a separate man page directory and modify your MANPATH environment variable to point to them.
SETTING UP WORKSTATIONS Removing UNIX client software This section describes the procedure for removing the print command client software. You may need to perform this procedure prior to updating software, or to correct corrupted file installation on the platform. The steps are shown below. # cd /usr/xerox/nps/client # rm cconf # cd /usr/xerox/nps/client/bin # rm listq # rm print # rm listjob # cd ../man # rm listq.1 # rm listjob.1 # rm print.1 # cd ../gpj # rm XRXGPJ1.ps # rm XRXGPJ2.
SETTING UP WORKSTATIONS Installing the Decomposition Service UNIX Tools Installation of the Decomposition Tools on a Sun workstation is identical for the Solaris and SunOS operating environments. Installation on an Apollo workstation may be done similarly. The UNIX and Solaris versions are compressed and tared. The commands to install the tools require Superuser privilege to create a directory. Subsequent steps require appropriate access rights, depending on the directory permissions.
SETTING UP WORKSTATIONS Enabling lpr print utilities for UNIX workstations The following section provides information specific to Sun OS 4.0 and 4.1x, and Solaris environments. SunOS 4.0 and 4.1x To enable lpr print utilities, you need to edit the /etc/printcap file. Each entry in a printcap file describes a printer; each entry is a line consisting of a number of fields separated by colons (:). The first entry for each printer gives the names that are known for the printer, separated by vertical bars (|).
SETTING UP WORKSTATIONS Solaris The following instructions are specific to the operation of Solaris lp for submission to DocuPrint NPS. Submission using lp on the DocuPrint controller is NOT supported! Note: The printer controller’s Sun operating system is based on the standard Sun operating system; however, it has been customized for use with the Xerox printer controller. Therefore, not all standard Sun operating system features are available.
SETTING UP WORKSTATIONS • GUIDE TO SUBMITTING JOBS FROM THE CLIENT To remove the DocuPrint printer: disable que_name reject que_name lpadmin -x que_name lpsystem -r nps_hostname 2-17
SETTING UP WORKSTATIONS 2-18 GUIDE TO SUBMITTING JOBS FROM THE CLIENT
3. 3Printing using Xerox utilities and lpr utilities (DOS and UNIX) This chapter explains how to print a document from DOS or UNIX using the Xerox utilities software, and how to list jobs and queues. It also explains how to print a document from DOS or UNIX using lpr utilities. Note: Unless otherwise specified, the information in this chapter applies to both DOS and UNIX environments.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Print Use the print command to send a document to a specific print queue and to specify printing options you want to apply to your document. Note: Users of korn shell on UNIX will have to alias the Xerox print command, since ksh has a built-in SULQW command.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -@ An “argsFile,” which is a text file containing command line options. You may specify multiple options on one or more lines of the file, with the same effect as if they had been entered in the command line. You may use this option in conjunction with other options on the command line. When using the print -@ option, the specified argsFile cannot contain the -@ option. However, it can contain the -listFile option.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -disposition Indicates whether to print the job, or how each page of the job is to be saved. If disposition is not specified, the job will be printed. Options are: • • print • SaveFormG4 This option saves each page of the job as separate 1-bit per pixel CCITT Group 4 compressed TIFF files, white pixels are opaque.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -mapColor (for models 4850/4890/92C NPS only) Specifies the colored parts of the document that convert to the available highlight color. The map color option determines which parts of the document print in color and which in shades of gray. Acceptable values are “red,” “green,” “blue,” “cardinal,” “brown,” “yellow,” “royalblue,” “ruby,” “violet,” “cyan,” “magenta,” and “black.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -pageException <#> <#> [ <#> <#> ] Specifies the range of pages using different paper size, paper color, paper opacity, paper prefinish, and medium paper weight. To use this option, enter the beginning page, ending page, paper size, and paper color. Entering paper opacity, paper prefinish and paper weight are optional.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -pagesToPrint <#> <#> Specifies the starting and ending page numbers to print. You cannot enter 0, and the second number must be greater than or equal to the first number. -paperColor Specifies the paper color. Acceptable values are “white,” “yellow,” “blue,” “green,” “pink,” “clear,” and “custom.” If you specify “custom,” include a text string indicating the color in the syntax. For example, “-paperColor custom purple.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -preFinish <#> <#> Sets the paper type to the selected preFinish value. Note: The value “plain” for prefinish causes the “type” portion of the Media to be blank. See -pageException for the preFinish values and their corresponding holes and tab order. To avoid a “media wait” condition at the Printer Controller, the papertray should also be set to the selected preFinish value.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -stitching Specifies stitched (stapled) output. Accepted values are “none” or “singlePortrait.” The only acceptable value if you are stapling is singlePortrait. This option is only available with a third-party finishing device installed, when using models 96/4635/180 NPS. If you use the print -stitching option and specify more than one file in the command line, all the files are stapled individually at the printer.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Examples The following example shows the command line for printing a Postscript level 2 document “test.ps” on the docuq print queue: print -p docuq test.ps The following example shows the command line for printing three copies of the document “test.ps” on the docuq print queue: print - p docuq -copyCount 3 test.ps The following example shows the command line for printing one copy of a color document “color.ps.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Listjob To display the status of a print job, type the listjob command and its options on the command line using the following syntax: Syntax Options listjob You may enter more than one option at a time. If you do not specify an option, this command displays the sender name, job name, job identifier, and status fields for up to 40 jobs. The options are not case sensitive.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -s|S Displays the Job Pool Manager (JPM) status. (The JPM status is not the same as the status displayed on the UI.) Values for this option are not case sensitive and must be entered completely. The status values are as follows: “Complete” The job was completed.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Example The following example shows a sample record for the listjob command: Sender Name Job Name Job ID Job Status Bob Balzak Resume 491 Queued Bob Balzak Resume 492 Queued Sue Jones Important 493 Queued Joe Young Term Paper 487 Queued Joe Young Term Paper 488 Queued Bob Balzak Resume 489 Queued Bob Balzak Resume 486 CancelledbyUser Sue Jones Important 485 CancelledbyUser Joe Young Term Paper 484 Compl
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Listq To display the status of a print queue for a specific virtual printer, type the listq command and its options on the command line using the following syntax: Syntax Options listq The options are not case sensitive. You may enter more than one option at a time. -\? Displays the usage statement. -l|L Displays the printer queue name, queue status, Printer Controller name, and job attributes for each queue.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Printing using lpr utilities You may print a document using the following lpr utilities: • • • • Using lpr utilities in DOS Using lpr utilities in UNIX lpr (DOS and UNIX) lpq (DOS and UNIX) lprm (DOS and UNIX) lpc (UNIX only) To use these lpr utilities in DOS: • If you are using FTP PC-TCP/IP software, these commands are available with DocuPrint. Refer to your software documentation for a description of all the options available.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) lpr Use the OSU command to send a document to a specific DocuPrint printer or to specify print options for the job you are submitting.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Note: The quotation marks prevent the parentheses and any spaces from passing to UNIX as separate entities. UNIX interprets spaces as the end of a command line and acts on them if they are not enclosed in quotation marks. -# The number of copies you want to print of each file you specify.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -C“(drilled)” Sets the paper type to “drilled.” To use this option, the paper type at the Printer Controller must be set to “drilled” using the Set Tray command. -C”(eh)” Sets the ElideHeader attribute to TRUE. Note: This option acts the same as the -h lpr switch. However, for some implementations the -C flag interferes with the -h flag, therefore a -C option is needed.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -C“(hcm=)” Specifies the action to take when there is a mismatch between the highlight color you specify and the dry ink color loaded in the printer. The default for the hcm option is “ignore.” The optional actions are as follows: “abort” Requests that your job abort if the highlight color you specify is not loaded at the printer.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) colorTables Uses preset color tables to perform the mapping and is provided for compatibility reasons. This attribute applies only to red, blue, and green. automatic Chooses a mapping method on an object-by-object basis; for example, it applies the pictorial mapping for pictures and the presentation mapping for other objects (filled areas, strokes, and text). -C“(hold)” Prevents immediate printing, until the job is released at the UI.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -C“()” (for models 4050/40904850/4890/92C NPS only) Specifies that the document is not stapled after it is printed. -C“(nto1)” Asserts that the document is in descending order, regardless of the number specified for the first or last page. -C“()” Specifies the page orientation you want to use. Accepted values are “portrait,” “landscape,” “inverseportrait” (“iportrait”), or “inverselandscape” (“ilandscape”).
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -C“(sg=)” Sets the OutputBin attribute to the integer value. sg=0 selects stacker group 0 (top tray). sg=1 selects stacker group 1. sg=2 selects stacker group 2. Note: For more information on the OutputBin attribute, refer to the Guide to Managing Print Jobs, “Document attributes” chapter, “Attributes and values” section. -C“()” Specifies simplex, duplex, or tumble duplex for the print job. The default is “simplex.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) -C“(xshift=<#>)” Specifies the x (horizontal for portrait USLetter or A4 page) image shift from the lower left corner of the page towards the right (in millimeters). Values may be positive (+) or negative (-). Note: The specified image shift is applied to both front and back sides of sheets unless -C“(xshiftback=<#>)” is also specified, in which case the specified image shift is applied to front sides of sheets only.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Examples Following are several examples of using the lpr command. Note: You may enter one or more -C options. You must enclose these options in quotation marks and parentheses, and separate them with commas and spaces. The following example shows how to specify the paper size and color, omitting other options: lpr -Pps1 -C“(media=a4::blue)” test.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) lpq in DOS Use the lpq command to show the contents of the DocuPrint printer queue for a specific virtual printer. This option is available only if you are using FTP software. To display the status of a print queue, type the lpq command and its options on the command line using the following syntax: Syntax Options lpq You may enter more than one option at a time. -\? Displays the usage statement for lpq.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) lpq in UNIX Use the lpq command to show the content of the DocuPrint printer queue for a specific virtual printer, including the printer status, the status of the UNIX print daemon, and the name of the host from which the job originated. If you do not use options to specify a particular job number or user name, the system displays information on all jobs in the default print queue. Refer to the lpq command man page for more information.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) lprm Use the lprm command to remove jobs from the print queue of a specific virtual printer. Caution: Caution: If you do not specify any options, the lprm command removes all active jobs with your user name. Note: This command is available only if you are using FTP software and with standard UNIX lpr on a Sun workstation. See the lprm command man page for more information.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) Options in UNIX Options are case sensitive. You can enter more than one option at a time. -Pprinter Specifies the queue from which you want to remove a job. Removes all jobs you submitted, if you enter the option before the job reaches the Printer Controller. You cannot use the option with the username option.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) lpc (UNIX only) Use the lpc command to control the flow of jobs from your workstation to the virtual printers at the Xerox DocuPrint Printer Controller. Refer to the lpc command man page for more information. To control printer operation, type the lpc command and its options on the command line using the following syntax: Syntax Options lpc The options are case sensitive. You may enter more than one option at a time.
PRINTING USING XEROX UTILITIES AND LPR UTILITIES (DOS AND UNIX) 3-30 GUIDE TO SUBMITTING JOBS FROM THE CLIENT
4. 4Submitting print jobs using Macintosh drivers You can send documents to your DocuPrint printer from your Macintosh in two ways: • From your Macintosh drivers DocuPrint allows you to transparently send ASCII files and page description layout (PDL) files written in PostScript level 2 from your Macintosh to the printer. This capability is provided by AppleTalk, which enables you to print directly to network printers.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Selecting a driver You may select the following drivers: • • • LaserWriter driver, version 7.x LaserWriter driver, version 8.x AdobePS driver, version 8.5.1. Selecting a LaserWriter driver, version 7.x Before you perform this procedure, ask your network administrator what EtherTalk Phase and AppleTalk zone your printer is located in, if any, and the name of your DocuPrint printer or virtual printer queue. 1. From the Apple menu, click [Chooser]. 2.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS 6. If you want to perform operations during printing, set the Background Printing option to [On]. Note: Once background printing is on, it remains in effect whenever you print until it is turned off. You may notice that some operations are slower with Background Printing set to [On]. 7. Close the Chooser dialog box by clicking the box in the upper left corner of the menu window. 8.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Selecting a LaserWriter driver, version 8.x Before you perform this procedure, ask your Network Administrator what EtherTalk Phase and AppleTalk zone your printer is located in, if any, and the name of your DocuPrint printer or virtual printer queue. 1. From the Apple menu, click [Chooser]. 2. Click the LaserWriter icon from the printer icons in the upper left box of the Chooser dialog box. 3.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS 8. Click a PostScript Printer Description (PPD) that is appropriate for the DocuPrint model you are using and click [Select]. Note: Make sure to use the latest available PPD file. Refer to the following web site: http://www.xerox.com/drivers. The selected PPD displays. 9. Click [Printer Info] to view the printer driver information.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS 10. If question marks are displayed, click [Update Info] to update all information on the screen, then click [OK]. If there are no question marks displayed, click [OK]. 11. Back at the “Current Printer Description File (PPD) Selected” window, click [OK]. 12. Close the Chooser dialog. The selected DocuPrint printer icon appears on your desktop, and you are now ready to send documents to the printer.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Selecting an AdobePS driver, version 8.5.1 Before you perform this procedure, ask your Network Administrator what EtherTalk Phase and AppleTalk zone your printer is located in, if any, and the name of your DocuPrint printer or virtual printer queue. 1. From the Apple menu, click [Chooser]. 2. Click the AdobePS icon from the printer icons in the upper left box of the Chooser dialog box. 3.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS 8. Click a PostScript Printer Description (PPD) that is appropriate for the DocuPrint model you are using and click [Select]. Note: Make sure to use the latest available PPD file. Refer to the following web site: http://www.xerox.com/drivers. The selected PPD displays. 9. Click [Printer Info] to verify the printer driver information.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS 10. Click [Update Info] to update all information on the screen, then click [OK]. 11. Click [OK]. 12. Back at the “Current Printer Description File (PPD) Selected” screen, click [OK]. 13. At the Chooser dialog, click [Setup...]. The selected DocuPrint printer icon appears on your desktop, and you are now ready to send documents to the printer.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Submitting a print job The following section explains how to submit a print job using each of the following drivers: • • • LaserWriter driver, version 7.x LaserWriter driver, version 8.x AdobePS driver, version 8.5.1. Submitting a print job using the LaserWriter 7.x driver You can submit print jobs directly from within your Macintosh driver.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS • To specify shading, click [Black & White] or [Color/ Grayscale]. • To print a job now, click [Printer]. To create a file you can print later, click [PostScript File]. 4. To print your document, click [Print]. To close the print option menu and cancel any changes you made to the print options, click [Cancel]. Submitting a print job using the LaserWriter 8.x driver You can submit print jobs directly from within your Macintosh driver.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS 6. To print to a file: a. From the Destination pull down menu, select [File]. b. Click [Save]. The following window displays: c. In the Create File box, name the file and specify where you want to store it. d. Click [Save]. Setting general print options Select [General] from the pull down menu under the printer name. Specify the following: • • • • 4-12 Number of copies Collated vs.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting application-specific print options Select the application name (e.g., Microsoft Word) from the pull down menu under the printer name. Select the print options as applicable. Note: The screen above shows the options for a Microsoft Word document. However, print options vary from one application to the next.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting background printing options Select [Background Printing] from the pull down menu under the printer name. Specify the following: • • 4-14 Foreground or background printing Print time.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting cover page options Select [Cover Page] from the pull down menu under the printer name. Specify the following: • • GUIDE TO SUBMITTING JOBS FROM THE CLIENT The cover page location The paper source you want to use for the cover page (e.g., Cassette, Manual Feed).
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting color matching options (models 4850/4890/92C NPS only) Select [Color Matching] from the pull down menu under the printer name. Note: This option varies, based on the specific printer selected. Specify the following: • • • 4-16 Print color (e.g., Black and White, Grayscale, Color/Grayscale) Intent (e.g.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting layout options Select [Layout] from the pull down menu under the printer name. Specify the following: • • • GUIDE TO SUBMITTING JOBS FROM THE CLIENT Number of pages per sheet Border Simplex vs.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting error handling options Select [Error Handling] from the pull down menu under the printer name. Specify the action to take when a PostScript error occurs.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting “Save as File” options Select [Save as File] from the pull down menu under the printer name. Specify the following: • • • • GUIDE TO SUBMITTING JOBS FROM THE CLIENT File format PostScript level Data format Font inclusion: This option specifies the fonts to be included in the file (i.e., None, All, All But Fonts in the PPD File).
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting printer-specific options Select [Printer Specific Options] from the pull down menu under the printer name. Note: This option varies, based on the specific printer selected. Following are two screen samples, from two different printers.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Specify the following: • Resolution: Select the resolution in dots per inch (dpi) you want to use. • MediaType: Select the type of media you want to use (e.g., Plain, Drilled, Transparency). • • MediaColor: Select the color of the stock you want to use. • HighlightPrintingColor: Select the highlight color you want to use. • HighlightMappingColor: Select the mapping color you want to use.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Submitting a print job using the AdobePS 8.5.1 driver You can submit print jobs directly from within your Macintosh driver. When you submit a job this way, appears as the sender name on the banner page if an owner name is not registered for the Macintosh computer. You can use Sharing Setup in the Control Panel to assign a name to your Macintosh. To submit a job transparently: 1. Open your document. 2. Click [Print] from the File menu.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS 6. To print to a file: a. From the Destination pull down menu, select [File]. b. Click [Save]. The following window displays: GUIDE TO SUBMITTING JOBS FROM THE CLIENT c. In the Create File box, name the file and specify where you want to store it. d. Click [Save].
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting general print options Select [General] from the pull down menu under the printer name. Specify the following: • • • • 4-24 Number of copies Collated vs. non-collated copies All pages or a specific range of pages Paper source.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting application-specific print options Select the application name (e.g., Microsoft Word) from the pull down menu under the printer name. Select the print options as applicable. Note: The screen above shows the options for a Microsoft Word document. However, print options vary from one application to the next.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting background printing options Select [Background Printing] from the pull down menu under the printer name. Specify the following: • • 4-26 Foreground or background printing Print time.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting cover page options Select [Cover Page] from the pull down menu under the printer name. Specify the following: • • GUIDE TO SUBMITTING JOBS FROM THE CLIENT The cover page location The paper source you want to use for the cover page (e.g., Cassette, Manual Feed).
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting color matching options (models 4850/4890/92C NPS only) Select [Color Matching] from the pull down menu under the printer name. Specify the following: • • • 4-28 Print color (e.g., Black and White, Grayscale, Color/Grayscale) Intent (e.g., Perceptual matching, Saturation matching) Printer profile.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting layout options Select [Layout] from the pull down menu under the printer name. Specify the following: • • • GUIDE TO SUBMITTING JOBS FROM THE CLIENT Number of pages per sheet Border Simplex vs. duplex (both sides) printing.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting error handling options Select [Error Handling] from the pull down menu under the printer name. Specify the action to take when a PostScript error occurs.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting “Save as File” options Select [Save as File] from the pull down menu under the printer name. Specify the following: • • • • GUIDE TO SUBMITTING JOBS FROM THE CLIENT File format PostScript level Data format Font inclusion: This option specifies the fonts to be included in the file (i.e., None, All, All But Fonts in the PPD File).
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting printer-specific options Select [Printer Specific Options] from the pull down menu under the printer name. Note: This option varies, based on the specific printer selected. Following are two screen samples, from two different printers.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Specify the following: • Resolution: Select the resolution in dots per inch (dpi) you want to use. • MediaType: Select the type of media you want to use (e.g., Plain, Drilled, Transparency). • • MediaColor: Select the color of the stock you want to use. • HighlightPrintingColor: Select the highlight color you want to use. • HighlightMappingColor: Select the mapping color you want to use.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Setting Xerox Job Ticket options Select [Xerox Job Ticket] from the pull down menu under the printer name. Note: This window varies slightly, depending on the NPS printer model selected (i.e. 4050, 4090, 4850, 4890, 92C, 96, 4635, 180). Note: Most of the options available through this window are covered in great detail in the following sections: • Chapter: “Submitting print jobs using Windows NT 4.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS The following window displays: • To select an existing job ticket, click [Open...], then select the job ticket of your choice. • • To save a job ticket, click [Save...]. To specify imaging, finishing, and image shift options, click the [Job Setup...
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS • To specify job notes, click the [Job Notes...] icon: The following window displays: • To specify paper stocks, click the [Paper Stocks...] icon: The following window displays: Note: Specifying “plain” as a custom paper type will result in a blank Media Type on the NPS Controller.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS • To specify exception pages, click the [Exception Pages...] icon: Note: The number below the icon indicates the number of exception pages. Note: Specifying “plain” as a custom paper type will result in a blank Media Type on the NPS Controller. The following window displays: • GUIDE TO SUBMITTING JOBS FROM THE CLIENT To specify the highlight color options for your document (models 4850/4890/92C NPS only), click the [Highlight Color...
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS The following window displays: Monitoring and controlling printing You can monitor and control printing from the Print Monitor application, which shows: • • • • documents printing and the printer name documents waiting to print documents scheduled to print at a specified time documents that will print when you schedule them. When you begin printing, the PrintMonitor becomes active and its icon blinks, alternating with the Applications icon.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS Image quality considerations Before submitting documents to DocuPrint, review the following quality considerations: Graphic borders Graphic objects that contain borders with a repeating line pattern (for example, in FrameMaker, a pen pattern) may print in either of the following ways: • Missing lines or additional lines at the top or bottom of the frame. • Using several different patterns in the same area.
SUBMITTING PRINT JOBS USING MACINTOSH DRIVERS 4-40 GUIDE TO SUBMITTING JOBS FROM THE CLIENT
5. 5Submitting print jobs using Windows NT 4.0 drivers This chapter explains how to install the PostScript printer drivers, and procedures for accessing the job ticket and submitting print jobs using NT 4.0 drivers (applications). Note: Screen captures in this chapter are representative of what you are likely to see on your system. Variations may occur, depending on the software version and on the specific product used (e.g., 4850 NPS).
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS The following screen displays: 4. Click [Next>]. The following screen displays: 5. Click the port your printer is connected to, then click [Next>].
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Caution: If you select a file server from the printer port and are not logged onto the server, NT 4.0 will: • Not display the job ticket properties dialog box from an application; and • Give the following error message once you select Properties for the printer icon from the Printers folder: You don’t have access to this printer You can log onto the selected file server any time following the NT 4.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS 7. Insert the NT 4.0 PS2 Transparent Client disk into the 3.5” disk drive of your PC, then click [OK]. A list of printers displays on the screen. 8. Click the model of your printer, then click [Next>]. The following screen displays: 9. Click [Next>] again. Note: Always choose the option, “Replace existing driver.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS The following screen displays: 10. Type the name of the printer, or accept the default. Note: This will be the printer icon name. 11. If this is the first printer installed, click [Next>]. Otherwise, click [Yes] to use this printer as the default printer for all Windows applications, then click [Next>]. The following screen displays: 12.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS The following screen displays: 13. Click [Yes] to print a test page, or [No] to skip this option, then click [Finish]. The selected printer will now be installed, and a new printer icon will appear in the Printers folder. The test page will print to the designated printer.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Printing from Windows NT 4.0 You can send documents to your DocuPrint printers from Windows NT 4.0 in several ways: • From within your Windows applications, using the Xerox DocuPrint PostScript level 2 printer driver. • From within your Windows applications, using the Windows NT native printer driver and the appropriate DocuPrint NPS PPD file (see list below).
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Printing from your Windows application To print from a Windows application, complete the following steps: 1. Access your application software. 2. Open the document you want to print. 3. From the File menu of the document, click [Print...]. The Print window displays. Note: The application examples used in this document are illustrated using Microsoft Word 97.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS The DocuPrint NPS Setup window displays. Note: This window varies slightly, depending on the NPS printer model selected (i.e. 4050, 4090, 4850, 4890, 92C, 96, 4635, 180). 5. Set up the job ticket for your desired print options (see “Setting up a job ticket”), then click [OK]. 6. At the Print window, click [OK] to send your job to a printer (print queue) or to a file, depending on the connection you made in the Printer dialog box.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Opening, saving, and resetting job tickets A job ticket is an electronic record that specifies printing and finishing options. You can use an existing job ticket, or set up a new one, then save it for future documents. Opening a job ticket To open an existing job ticket, follow these steps: 1. Access the DocuPrint NPS Setup window (see “Printing from your Windows application”). 2. From the DocuPrint NPS Setup window, click the Open a Job Ticket... icon.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS 3. Select the folder, then the file name in the File name text box. 4. Click [OK].
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Saving a job ticket Once you save a job ticket, you can reuse the job ticket for different documents without having to reenter the job ticket settings. To save a job ticket to a file: 1. Access the DocuPrint NPS Setup window. Refer to “Setting up a job ticket” if required. 2. From the DocuPrint NPS Setup window, click the Save Job Ticket As... icon.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS 3. Type a unique name in the File name text box. 4. Click [OK].
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Resetting a job ticket To reset print parameters to the default job ticket parameters: 1. Access the DocuPrint NPS Setup window. Refer to “Setting up a job ticket” if required. 2. From the DocuPrint NPS Setup window, click the Reset with Default Job Ticket Values icon. 3. Click [OK] to confirm.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Setting up a job ticket Settings are performed through the DocuPrint NPS Setup window. It contains a row of icons that allow you to specify print and finishing options. The icons are organized by printer features and functions. Note: Many functions may be set up both through the application and through the job ticket. It is recommended that, whenever possible, you set up the desired functions through the job ticket.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Specifying the number of copies to print Follow these steps: 1. From the DocuPrint NPS Setup window, click the Copies text box to highlight the number of copies in it. 2. Enter the number of copies you want to print, between 1 and 9,999.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Setting the image shift You can use the Image Shift option to offset the printed image from the edges of the page. This is particularly useful for bound or drilled jobs. The image shift setting is applied automatically to both sides of the print for two-sided printing. When the Image Shift option is set at 0 (zero), the image is not shifted in any direction. 1. From the DocuPrint NPS Setup window, set the unit of measure by selecting the Preferences icon.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Note: Depending on the printer configuration, some finishing options will not be available. Creating job notes You can use the Job Notes dialog to enter information about the print job. You must supply the job name and sender’s name. All other job information is optional. You can also place the document’s file name in the Job Name field automatically using the Preferences dialog. See “Setting the preferences” for more information. 1.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS 4. In the [Account] text box, enter the billing account number (up to 12 characters). In the [Account] text box, you can use only the following characters: • • • • • • • • • The capital letters A through Z The numbers 0 through 9 number sign (#) plus sign (+) hyphen (-) slash(/) asterisk (*) period (.) the space character. Note: The first character in the account field can not be a space character. 5.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Specifying paper stocks You can use the Paper Stocks dialog to specify the size, type, and color for up to ten paper stocks. The default paper stock is Paper Stock 1. Other stocks may be specified for use through the Special Pages dialog (refer to the section “Specifying Special Pages”). To select the paper stock you want to configure, complete the following steps: 1. On the DocuPrint NPS Setup window, click the Paper Stocks... icon. 2.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Selecting the paper stock size Note: Unless you explicitly want to print a smaller image on a larger sheet of paper, or a larger image on a smaller sheet of paper, make sure that the paper size in the application matches the paper size in the job ticket. Follow these steps to select the paper stock size: 1. On the Paper Stocks window, click the [Size] list box. 2. Select the size you want to use.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS For models 96, 4635 and 180 NPS: • [Precut Tab] selects the number of tabs per set. The default is a 3-cut tab. • [Full Cut Tab] selects one tab per set, which runs down along the side edge. Selecting the paper stock color Follow these steps to select the paper stock color: 1. On the Paper Stocks window, click the [Color] list box. 2. Click the color you want to use.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Adding Special Pages Follow these steps to add special pages: 1. From the DocuPrint NPS Setup window, click the Special Pages... icon. 2. From the Special Pages dialog box perform the following: a. In the [From] text box, enter the number of the first page in the range of Special Pages. b. In the [To] text box, enter the number of the last page in the range of Special Pages. c. Click the [Paper Stock] list box, or click the [Stocks...
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Changing Special Pages Follow these steps to change Special Pages: 1. Locate and select the range you want to change in the Special Pages List. 2. Make any necessary changes, and click [Change]. 3. To save the parameters you specified and return to the DocuPrint NPS Setup window, click [OK]. To return to the DocuPrint NPS Setup window without saving any changes, click [Cancel]. Deleting Special Pages Follow these steps to delete Special Pages: 1.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Specifying highlight color options Note: Highlight color options are only available with highlight color printers (models 4850/4890/92C NPS). You can use the Highlight Color Setup dialog box to specify the highlight color options for your document. 1. On the DocuPrint NPS Setup window select the Highlight Color... icon. 2. The Highlight Color Setup dialog box displays: 3.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Selecting the color mismatch action You can use the Mismatch Action setting to control the action the system takes if there is a mismatch between the color installed at the printer and the color selected as the highlight color. In this situation, you have the following choices: • Use Printer Default This option overrides all job settings and uses the printer default settings.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Selecting the rendering algorithm You can use Mapping Mode to specify which qualities are the most important to preserve, since some information is lost in mapping from a three-dimensional color application (such as RGB) to a twodimensional color application provided with highlight color printing. The following mapping mode options are available: • Use Printer Default This option overrides job settings and uses printer default settings.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Setting advanced PostScript options Note: Advanced PostScript options are only available with PostScript printers. Advanced PostScript options allow you to specify how your documents print on a PostScript printer.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Compressing graphics Use this function to compress graphics in your document before sending it to the printer. This frees up applications sooner for other tasks, but your documents may take longer to print. 1. From the Advanced Options dialog box, click the Compress Bitmap check box. 2. Specify any other options you want. 3. Click [OK]. Printing graphics in color Note: only. This function is available for models 4850/4890/92C NPS To print in color: 1.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Printing with printer fonts in place of TrueType fonts The TrueType fonts are treated as downloaded fonts by the PostScript driver. If you are using a printer that does not support downloaded fonts, you will have to use printer fonts to print any TrueType fonts that are in your documents.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Specifying halftoning options If you are printing complex graphics such as photographs or detailed images, you can specify values for halftone frequency and halftone angle. The default values should work in most cases. Caution: Unless you are experienced with using halftones, you should not change these values. To specify halftoning options: 1.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Setting the preferences You can use the Preferences dialog to change the unit of measurement for the custom paper stock size and the image shift options, to determine whether to use the document’s name as the job name in Job Notes, whether to write the account when saving the job ticket, and to set the default job ticket name and pathname. 1. On the DocuPrint NPS Setup window, click the Preferences... icon. The preference dialog box displays: 2.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.0 DRIVERS Redirecting printing to a Xerox network print queue There are several ways to redirect printing to a Xerox network print queue, depending on the type of network and software you are running. Refer to the documentation for your local area network software or to your system administrator for more information. Following is an example of one way to redirect printing to a Novell NetWare 3.12 Xerox network print queue using Windows NT 4.0.
SUBMITTING PRINT JOBS USING WINDOWS NT 4.
6. 6Submitting print jobs from Quick Print for Windows NT 4.0 You can send documents to your DocuPrint printer from Windows NT 4.0 using the Xerox DigiPath Quick Print software. This software provides a series of dialog boxes you use to select a document, set up a job ticket, and submit your print job. The following sections describe how to print from Quick Print software, and how to configure it to meet your printer needs.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Accessing Quick Print and selecting a printer Follow these steps to access Quick Print: 1. From the task bar, click Start. 2. From the menu, click Programs > Quick Print. The Quick Print window displays. Once you have accessed the Quick Print screen, follow these steps to print a document: 1. Locate the document file you want to print in the list of files. 2. Click the document file.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 The name of the document file you selected displays in the File Selected field in the lower left area of the Quick Print window. 3. Make sure the appropriate Input (PDL) Type that matches the selected file is selected, or select Printer Default. 4. Set up the job ticket for your desired print option. Refer to the “Setting up a job ticket” section. 5. Send your job to the printer by selecting [Print] in the upper right area of the window.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Opening, saving, and resetting job tickets A job ticket is an electronic record that specifies print and finishing options. You can use an existing job ticket, or set up a new one, then save it for future documents. Opening a job ticket To open an existing job ticket: 1. From the Quick Print window, select the printer you want to use from the Connected Printer List. Refer to “Customizing the printer queue list” if required. 2. Click [Setup...].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 3. From the Setup window, click the Open Job Ticket... icon on the bottom left side of the window. 4. Select the file name in the File name text box. 5. Click [Open].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Saving a job ticket Once you save a job ticket, you can reuse the job ticket for different documents without having to reenter the job ticket settings. To save a job ticket to a file: 1. Access the Setup window. Refer to “Setting up a job ticket” if required. 2. From the Setup window, click the Save Job Ticket As... icon on the bottom left side of the window. 3. Type a unique name in the File name text box. 4. Click [Save].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Saving job ticket information into a document You can save job ticket information with the document following these steps: 1. Access the Setup window. Refer to “Setting up a job ticket” if required. 2. From the Setup window, click the Save Job Ticket information into the documents icon on the bottom left side of the window. 3. On the confirmation window, click [OK].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Resetting a job ticket To reset print parameters to the default job ticket parameters: 1. Access the Setup window. Refer to “Setting up a job ticket” if required. 2. From the Setup window, click the Reset with default job ticket icon on the bottom left side of the window. 3.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Setting up a job ticket Most settings are performed through the Setup window. It contains a tab dialog box that allows you to specify print and finishing options. The tabs are organized by printer features and functions. To access the Setup window: 1. From the Quick Print window, select the printer you want to use from the Connected Printer List. 2. Click [Setup...].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Note: The features that appear in the list boxes may vary, depending on the features that have been disabled by your system administrator, those that are unavailable due to conflicts among the job ticket settings you selected, or those that are unavailable on the Xerox DocuPrint printer you are using. 3. Set the parameters you want to change (Refer to the following sections.) 4.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Setting imaging and job setup options The Imaging And Job Setup tab allows you to: • • • • • Specify the number of copies to print Specify which pages to print Specify sides to image Position the image on the paper Specify finishing options. The following figure illustrates the Setup window with the Imaging and Job Setup tab selected. Specifying the number of copies to print Follow these steps: 1.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Specifying which pages to print Follow these steps: 1. From the Setup window, click the [Imaging and Job Setup] tab. 2. Enter the range of pages to print: • • Click [All Pages] to print the entire document, or Type the starting page in the From text box and the last page in the To text box. Specifying sides to image Follow these steps: 1. From the Setup window, click the [Imaging and Job Setup] tab. 2.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Creating job notes You can use the Job Notes tab to enter information about the print job. Specifically, the Job Notes tab allows you to: • • • Create summary information to save with the job ticket Create delivery instructions to print with the job Add a banner page message The following figure illustrates the Setup window with the Job Notes tab selected.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Creating summary information to save with the job ticket Follow these steps: 1. From the Setup window, click the [Job Notes] tab. 2. In the Job Name field, type a new job name up to 40 characters. If the field cannot be modified, click the Preferences tab and clear the Use Document name as the Job Name check box. 3. In the From field, type a user identification name up to 40 characters. 4.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Specifying paper stock The Paper Stocks tab allows you to: • • • Specify paper stock for the document Specify tab stock (for models 96/4635/180 NPS only) Specify custom paper stock The following figure illustrates the Setup window with the Paper Stocks tab selected.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Specifying paper stock for the document Follow these steps: 1. From the Setup window, click the [Paper Stocks] tab. 2. Click a stock entry from the Stocks list box. 3. Click the appropriate paper size from the Size list box. If you click Custom, type in the paper width and length and click [OK]. The maximum and minimum values for width and length are displayed in the dialog box. Click the appropriate paper type from the Stock Type list box.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Specifying custom paper stock Follow these steps: 1. From the Setup window, click the [Paper Stocks] tab. 2. Click a stock entry from the Stocks list box. 3. Click the appropriate paper size from the Size list box. If you click Custom, type in the paper width and length and click [OK]. The maximum and minimum values for width and length are displayed in the dialog box. 4. Click Custom from the Stock Type list box. 5.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Specifying highlight color options Note: Highlight color options are only available with highlight color printers (models 4850/4890/92C NPS). Note: • • The Highlight Color tab allows you to: Specify color for a highlight color document Change a full color document to a highlight color document The following figure illustrates the Setup window with the Highlight Color tab selected.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Specifying color for a highlight color document Note: Follow these steps: 1. From the Setup window, click the [Highlight Color] tab. 2. From the Extraction Color list box, select the color to extract from the document, or select Printer Default to use the specified extraction color from the setup file at the printer. 3. From the Highlight Color list box, select the desired highlight color toner to use in printing the document.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 • Color Table This option specifies color table to use for color mappings. • Monochrome This option specifies no highlight color. It specifies black and white printing only. 3. From the Highlight Color list box, select the desired highlight color toner to use in printing the document. Select one of the highlight colors, or select Use Printer Default to use the highlight color loaded on the printer. 4.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Creating special pages The Special Pages tab allows you to: • • • Create special page(s) Change paper stock within a document Modify selected page definitions The following figure illustrates the Setup window with the Special Pages tab selected.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Creating special page(s) Follow these steps: 1. From the Setup window, click the [Special Pages] tab. 2. Under Page Setup, enter a single page number or range of page numbers in the From and To text box. 3. Modify the page options enabled in the dialog box. 4. To add the entry to the list, click [Add]. Note: Verify that options have not been disabled using the Masks options under the Preference tab.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Setting print preferences The Preferences tab allows you to: • • • • • • Use the document name as the job name Write Account information when saving the job ticket Specify a generic job ticket Specify the unit of measurement for paper size Specify the unit of measurement for image shift units Customize or mask dialog box options The following figure illustrates the Setup window with the Preferences tab selected.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Writing Account information when saving the job ticket Follow these steps: 1. From the Setup window, click the [Preferences] tab. 2. Click to check the Write the Account When Saving the Job Ticket check box. Note: With this option selected, Account information is saved with the job ticket when saving the job ticket (1) to a file; and (2) with the active document.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Customizing your printer queue list You can use the Servers and Connections dialog box to set up a customized printer list that contains the names of the virtual printers you use most often. The names must be available to you on the file server. You can select virtual printers from more than one server. For each virtual printer in the list, you must assign a unique name. The name you assign may indicate the location or purpose of the printer.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Adding a new TCP/IP-attached printer to the print queue list Follow these steps: 1. From the Servers and Connections dialog box, click [Add Printer]. 2. In the Printer Name text box, type a descriptive name up to 80 characters long.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 3. In the Print Server text box, type the correct print server name. Contact your System Administrator for this information. 4. In the Print Queue text box, type the correct print queue name. Contact your System Administrator for this information. 5. From the Printer Model: Server Type list box, select the appropriate printer model and server type. 6. From the Print Manager: list box, select the appropriate print manager. 7.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 2. Make sure that Novell NetWare is selected under Network Type. 3. Select [Browse...]. 4. Scroll down to the appropriate server under the listed shared printers. 5. Select the server of your choice, then select [OK]. 6. Select the queue of your choice, then select [OK].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 The Add Printer window displays the Print Server and Print Queue of your choice. Note: You may be asked to install a printer driver for the selected queue. 7. From the Printer Model: Server Type list box, select the appropriate printer model and server type. 8. In the Network Type area, select Novell NetWare.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 9. In the Printer Name text box, type a descriptive name up to 80 characters long. 10. Click [OK]. 11. The Servers and Connections window displays your selections. Select [Close].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 The newly added printer displays in the Printers area of the dialog box.
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Setting the default printer Follow these steps: 1. From the Servers and Connections dialog box, select a printer from the Printers list box. 2. Click [Set Default Printer].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.0 Removing a printer from the setup Follow these steps: 1. From the Servers and Connections dialog box, select a printer from the Printers list box. 2. Click [Delete Printer]. 3. At the confirmation window, click [OK].
SUBMITTING PRINT JOBS FROM QUICK PRINT FOR WINDOWS NT 4.
7. 7Color mismatch Note: The information in this chapter applies to models 4850/4890/ 92C NPS only. The following table shows the status at the Printer Controller and the results of the print out when using the lpr and the print commands. Table 7-1. Color match/mismatch results HighlightColor attribute MapColor attribute Mismatch Action attribute Result same as color loaded in printer matches HighlightColor attribute Abort, Operator, Ignore/ UseLoadedColor Document prints in loaded color.
COLOR MISMATCH 7-2 GUIDE TO SUBMITTING JOBS FROM THE CLIENT
Index Symbols .xjt files, see job tickets A aborting print jobs see print jobs Account information, Quick Print for Windows NT 4.0, 6-24 AdobePS drivers selecting, 4-7 submitting print jobs, 4-22–4-38 advanced PostScript options Windows NT 4.
INDEX job notes, 6-13–6-14 paper stocks, 6-15–6-17 Windows NT 4.
INDEX J M job message, banner page Quick Print for Windows NT 4.0, 6-13–6-15 Windows NT 4.0 (transparent), 5-19 job names, Quick Print for Windows NT 4.0, 6-23 job notes Quick Print for Windows NT 4.0, 6-13–6-14 Windows NT 4.0 (transparent), 5-18–5-19 job status determining, platforms compared, 1-5 methods, 1-5 telnet connections, 1-5 job tickets Macintosh, AdobePS driver, 4-34 Quick Print for Windows NT 4.
INDEX paper stock see also transparencies specifying Quick Print for Windows NT 4.0, 6-15–6-17 Windows NT 4.0 (transparent), 5-20–5-22 paper type Quick Print for Windows NT 4.0, 6-16 Windows NT 4.0 (transparent), 5-21 paper weight Quick Print for Windows NT 4.0, 6-16 Windows NT 4.0 (transparent), 5-17 paper, drilled Quick Print for Windows NT 4.0, 6-16 Windows NT 4.
INDEX S U saving job tickets Quick Print for Windows NT 4.0, 6-6 Windows NT 4.0 (transparent), 5-12–5-13 sender name unknown Macintosh AdobePS driver, 4-22 Macintosh LaserWriter 8.x driver, 4-11 Macintosh LaserWriter driver 7.x, 4-10 servers, see NetWare servers, Novell; TCP/IP servers shading Macintosh LaserWriter driver 7.x, 4-11 simplex printing see also duplex printing; tumble duplex printing specifying Windows NT 4.
INDEX INDEX-6 GUIDE TO SUBMITTING JOBS FROM THE CLIENT
../../../IPS & LPS Graphics/dpc0010a.cgm iii NPS Graphics/0001.tif @ 150 dpi 4-2 NPS Graphics/DPMac01.tif @ 72 dpi 4-4 NPS Graphics/DPMac03.tif @ 72 dpi 4-5 NPS Graphics/DPMac04.tif @ 72 dpi 4-5 NPS Graphics/DPMac06.tif @ 72 dpi 4-6 NPS Graphics/DPMac07.tif @ 72 dpi 4-6 NPS Graphics/DPMac19.tif @ 72 dpi 4-7 NPS Graphics/DPMac20.tif @ 72 dpi 4-8 NPS Graphics/DPMac42.tif @ 72 dpi 4-8 NPS Graphics/DPMac21.tif @ 72 dpi 4-9 NPS Graphics/DPMac44.tif @ 72 dpi 4-9 NPS Graphics/dpjm28.
NPS Graphics/1.tif @ 96 dpi 5-2 NPS Graphics/2.tif @ 96 dpi 5-2 NPS Graphics/3.tif @ 96 dpi 5-3 NPS Graphics/4.tif @ 96 dpi 5-3 NPS Graphics/5.tif @ 96 dpi 5-4 NPS Graphics/6.tif @ 96 dpi 5-4 NPS Graphics/7.tif @ 96 dpi 5-5 NPS Graphics/8.tif @ 96 dpi 5-5 NPS Graphics/9.tif @ 96 dpi 5-6 NPS Graphics/0621-01.tif @ 300 dpi 5-8 NPS Graphics/9-09.tif @ 96 dpi 5-9 NPS Graphics/9-09.tif @ 96 dpi 5-10 NPS Graphics/9-11.tif @ 96 dpi 5-10 NPS Graphics/01-nt40.tif @ 300 dpi 5-11 NPS Graphics/9-09.
NPS Graphics/quickprint03.tif @ 300 dpi 6-10 NPS Graphics/quickprint03.tif @ 300 dpi 6-11 NPS Graphics/8-8-05.tif @ 96 dpi 6-13 NPS Graphics/8-8-06.tif @ 96 dpi 6-15 NPS Graphics/8-8-07.tif @ 96 dpi 6-18 NPS Graphics/8-8-08.tif @ 96 dpi 6-21 NPS Graphics/8-8-09.tif @ 96 dpi 6-23 NPS Graphics/quickprint02.tif @ 300 dpi 6-25 NPS Graphics/quickprint04.tif @ 300 dpi 6-26 NPS Graphics/quickprint05.tif @ 300 dpi 6-26 NPS Graphics/quickprint04.tif @ 300 dpi 6-27 NPS Graphics/quickprint05.