8400 Phaser Color Printer ® Reference Guide Guide de référence Guida di riferimento Referenzhandbuch Guía de referencia Guia de referência Naslaggids Referensguiden
Copyright © 2003, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Contents 1 Features Printer Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Types of Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Resident Printer Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Viewing a List of Resident Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Labels, Business and Index Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing Labels in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing Labels in Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Windows NT 4.
Contents Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding Ink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Emptying the Waste Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Replacing the Maintenance Kit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phaser® 8400 Color Printer Features This section includes: ■ ■ ■ ■ ■ ■ ■ "Printer Tour" on page 1-2 "Front Panel" on page 1-7 "Printer Drivers" on page 1-10 "Managing Your Printer" on page 1-12 "Printer Settings" on page 1-14 "Fonts" on page 1-20 "Registering Your Printer" on page 1-24 Copyright © 2003 Xerox Corporation. All Rights Reserved.
Phaser® 8400 Color Printer Printer Tour This topic includes: ■ ■ ■ ■ ■ ■ ■ ■ ■ "Printer Features" on page 1-2 "Available Configurations" on page 1-3 "Front View" on page 1-4 "Side View" on page 1-4 "Back View" on page 1-4 "Top View" on page 1-5 "Printer Options and Upgrades" on page 1-5 "Color" on page 1-6 "Resources" on page 1-6 Printer Features The Phaser 8400 Color Printer embodies many features to meet your printing needs: ■ ■ ■ Great performance and superior print quality ■ 24 pages per minute (p
Printer Tour Available Configurations The Phaser 8400 Color Printer has five configurations: Features Printer Configuration 8400B 8400BD 8400N 8400DP 8400DX Maximum Print Speed 24 24 24 24 24 Memory (Mbytes) Up to 512 Mbytes Optional 128 256 128 256 256 Hard Drive No Optional Optional Optional Standard PostScript Fonts Yes Yes Yes Yes Yes PCL Fonts Yes Yes Yes Yes Yes Optional Optional Optional Optional Yes No Yes No Yes Yes Automatic 2-sided Printing Optional
Printer Tour Front View 1. Optional 525-Sheet Tray 4 5 6 7 8 9 10 2. Optional 525-Sheet Tray 3 3. Standard 525-Sheet Tray 2 4. 100-Sheet Multi-Purpose Tray 1 4 5. Front panel 11 6. Exit cover release 3 7. Front cover release 12 2 8. Exit cover 1 9. Ink loader/Top cover 10. Legal/A4 output tray extension 11. Interface cover 8400-044 12. Side door Side View 1. Maintenance kit 1 2 3 4 5 2. Waste tray 3. Power cord connection 6 4. Power switch 7 5. Parallel cable connection 8 6.
Printer Tour Top View 1. Ink 2. Ink bin 1 1 2 3 4 2 8400-087 Printer Options and Upgrades Options and upgrades are available for the Phaser 8400 printer. Options ■ ■ ■ Two RAM slots, supporting 128 Mbytes and 256 Mbytes memory cards Two 525-Sheet Feeders Internal hard drive Upgrades ■ ■ ■ ■ ■ Phaser 8400B to 8400BD Phaser 8400B to 8400N Phaser 8400N to 8400DP Phaser 8400N to 8400DX Phaser 8400DP to 8400DX For more information on printer options and upgrades, go to www.xerox.
Printer Tour Color Xerox Phaser color printers embody 20 years of printing experience. While different models are optimized for tasks, such as fast, easy, office printing or complex, large format graphic arts applications, all Phaser color printers share important characteristics that contribute to the Xerox reputation for color image quality. Solid ink printers provide superior color print quality.
Phaser® 8400 Color Printer Front Panel This topic includes: ■ ■ ■ ■ ■ ■ "Front Panel Features" on page 1-7 "Front Panel Layout" on page 1-7 "Error and Warning Messages" on page 1-8 "Print Icon" on page 1-9 "Menu Map" on page 1-9 "Information Pages" on page 1-9 Front Panel Features The front panel: ■ ■ ■ ■ Displays the printer’s operating status (for example, Printing, Ready to Print, printer errors and warnings). Prompts you to load paper, replace supplies, and clear jams.
Front Panel 1. Status Indicator LED: 1 3 5 Blinking green = Printer is busy or in Standby mode Phaser 8400 Steady green = Ready to print or Power Saver mode READY TO PRINT Information Walk-Up Features Printer Setup Troubleshooting Blinking yellow = Warning, continues to print 4 6 7 8 2 8400-048 Blinking red = Error condition Steady red = Startup sequence 2. Graphic display shows status messages and menus. 3. Cancel button Cancels the current print job. 4.
Front Panel Print Icon There are a number of information pages accessible through the front panel. When the print icon appears before a title on the front panel display, press the OK button to print that page. Menu Map The “Menu Map” is a visual representation of the front panel settings and information pages. To print the “Menu Map”: 1. At the printer’s front panel, select Information, then press the OK button. 2. Select Menu Map, then press the OK button to print.
Phaser® 8400 Color Printer Printer Drivers This topic includes: ■ ■ "Available Printer Drivers" on page 1-10 "Printer Driver Features" on page 1-11 Printer drivers enable your computer and printer to communicate and provide access to your printer features. Xerox makes driver installation easy with its Walk-Up Technology. For more information about printer drivers, see the video at www.xerox.com/office/drivers.
Printer Drivers Printer Driver Features The following table displays the Xerox driver features that are available with specific operating systems. Feature Windows 98, Me Windows NT4 Windows, 2000, XP, Server 2003 Macintosh OS 9.x Macintosh OS 10.
Phaser® 8400 Color Printer Managing Your Printer This topic includes: ■ ■ ■ ■ "Printer’s IP Address" on page 1-12 "CentreWare Internet Services (IS)" on page 1-12 "PhaserSMART" on page 1-13 "PrintingScout" on page 1-13 Note The information in this section applies only to network printers. There are a number of resources available to help you get the best quality prints from your printer. Printer’s IP Address You need your printer’s IP address if you change printer settings through CentreWare IS.
Managing Your Printer PhaserSMART PhaserSMART Technical Support is an automated, Internet-based support system. Use your default web browser to send diagnostic information from your printer to our web site for analysis. PhaserSMART Technical Support examines the information, diagnoses the problem, and proposes a solution. If the problem is not resolved with the solution, PhaserSMART Technical Support assists you in opening a Service Request with Xerox Customer Support.
Phaser® 8400 Color Printer Printer Settings This topic includes: ■ ■ ■ ■ ■ ■ ■ ■ ■ "Accessing the Startup Page" on page 1-14 "Accessing Power Saver" on page 1-15 "Accessing Intelligent Ready Mode" on page 1-15 "Accessing Protected Mode Using CentreWare IS" on page 1-16 "Accessing Load Paper Timeout" on page 1-16 "Selecting Tray Settings" on page 1-17 "Adjusting Front Panel Brightness" on page 1-18 "Adjusting Front Panel Contrast" on page 1-19 "Selecting Printer Language" on page 1-19 Accessing the Startu
Printer Settings Printing the Startup Page To print the “Startup Page”: 1. Select Information, then press the OK button. 2. Select Information Pages, then press the OK button. 3. Select Startup Page, then press the OK button to print. Accessing Power Saver To save energy, the printer enters a Power Saver, low-energy consumption mode after a predefined period of time since its last activity. In this mode, most printer electrical systems are shut down.
Printer Settings Using CentreWare IS To select Intelligent Ready mode or to schedule warmup/standby settings: 1. 2. 3. 4. 5. 6. Launch your web browser. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). Select Properties. Select the General folder on the left sidebar. Select Warmup. Click the Warmup Mode drop-down list and select Intelligent Ready, Scheduled, or Job Activated. 7.
Printer Settings Using the Printer’s Front Panel To change the load paper timeout: 1. 2. 3. 4. Select Printer Setup, then press the OK button. Select Paper Handling Setup, then press the OK button. Select Load Paper Timeout, then press the OK button. Scroll to the desired timeout value. The values (None, 1, 3, 5, or 10 minutes, 1 hour or 24 hours) indicate the length of time you want the printer to wait for you to load paper before printing.
Printer Settings Using the Front Panel To specify tray selection: 1. 2. 3. 4. 5. At the printer’s front panel, select Printer Setup, then press the OK button. Select Paper Handling Setup, then press the OK button. Select Paper Source, then press the OK button. Scroll to the desired tray or Auto Select. Press the OK button to save the changes. Note The driver overrides the front panel settings and CentreWare IS for tray selection. Using CentreWare IS To select a tray: 1. 2. 3. 4. 5. 6. 7.
Printer Settings Adjusting Front Panel Contrast To adjust the contrast between the text and the background to make the front panel text more readable: 1. 2. 3. 4. At the printer’s front panel, select Printer Setup, then press the OK button. Select Front Panel Setup, then press the OK button. Select Front Panel Contrast, then press the OK button. Press the Down Arrow or Up Arrow button to increase or decrease the front panel contrast value.
Phaser® 8400 Color Printer Fonts This topic includes: ■ ■ ■ ■ ■ "Types of Fonts" on page 1-20 "Resident Printer Fonts" on page 1-20 "Viewing a List of Resident Fonts" on page 1-20 "Printing a List of Resident Fonts" on page 1-21 "Downloading Fonts" on page 1-22 Types of Fonts Your printer uses the following types of fonts: ■ ■ ■ Resident fonts Fonts downloaded into printer memory Fonts downloaded with your print job from the application Adobe Type Manager (ATM) software enables your computer to display
Fonts Printing a List of Resident Fonts To print a list of resident PostScript or PCL5c fonts, use: ■ ■ ■ The printer’s front panel CenterWare IS The printer driver Using the Printer’s Front Panel To print either a PCL font list or a PostScript font list at the front panel: 1. Select Information, then press the OK button. 2. Select Information Pages, then press the OK button. 3. Select either PCL Font List or PostScript Font List, then press the OK button to print.
Fonts Using a Mac Printer Driver Use the Apple Printer Utility to list the fonts available on your printer. 1. If you do not have the Apple Printer Utility on your computer, install it from the Printer Installer and Utilities CD-ROM. 2. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your computer’s hard drive) to launch the utility. 3. In the Printer Selector dialog box: a. Under AppleTalk Zones, select your printer’s zone. b. Under Printers, select your printer. c.
Fonts Downloading Fonts from a Mac(9.x only) Use the Apple Printer Utility to download fonts to the printer. Note If you do not have the Apple Printer Utility on your computer, install it from Printer Installer and Utilities CD-ROM. 1. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your computer’s hard disk) to launch the utility. 2. In the Printer Selector dialog box: a. Under AppleTalk Zones, select your printer’s zone. b. Under Printers, select your printer. c.
Phaser® 8400 Color Printer Registering Your Printer Registering your printer is quick and easy. You can register your printer using one of the following methods: ■ ■ ■ Registration card that came with your printer Online form at www.xerox.com/office/8400support Web link from the Printer Installer and Utilities CD-ROM Registering your printer gives you access to Color Connection, a great source for the latest printing hints and tips, and new ideas to promote your business.
Phaser® 8400 Color Printer Printing This section includes: ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ "Changing Paper" on page 2-2 "Supported Papers" on page 2-6 "Basic Printing" on page 2-11 "Adjusting Printing Options" on page 2-17 "Using Color" on page 2-20 "2-Sided Printing" on page 2-23 "Transparencies" on page 2-26 "Envelopes" on page 2-30 "Labels, Business and Index Cards" on page 2-35 "Specialty Paper" on page 2-40 "Custom Size Paper" on page 2-52 "Advanced Options" on page 2-54 "Supplies and Recycling" on page 2
Phaser® 8400 Color Printer Changing Paper This topic includes: ■ ■ "Guidelines" on page 2-2 "Tray Setup" on page 2-3 The paper trays adjust to accommodate most sizes and types of paper, transparencies, or other specialty media. For best results, use only Xerox Phaser Color Printing Media specified for this printer. They are guaranteed to produce excellent results with your Phaser 8400 Printer— the Phaser 8400 and Phaser media are Made for Each Other.
Changing Paper Tray Setup 1. Open the tray. ■ For Tray 1, pull down and out on the handle, then open the tray extension. ■ For Trays 2, 3, or 4, pull the tray completely out of the printer. 8400-007 8400-002 Tray 1 Trays 2–4 2. For Tray 1: ■ Load paper into the tray. ■ Adjust the paper guides to fit against the paper.
Changing Paper 3. For Tray 2, 3, or 4: ■ Adjust the paper guides to fit the paper size. Press the length and side guides until the arrows on the guides match the appropriate paper size and the guides click into place. ■ Load paper into the tray. Note When the paper guides are adjusted correctly for Tray 2, 3, or 4, there may be a small space between the paper and the guides. 8400-003 8400-004 Note Do not load paper above the fill line inside the tray. 4.
Changing Paper 5. Set paper settings when prompted at the printer’s front panel, or in the front panel Paper Handling Setup menu. ■ Tray 1: Set the paper size and type. ■ Tray 2, 3, or 4: Set the paper type. For more information on paper types, weights, and sizes, go to Reference/Printing/Supported Papers on the User Documentation CD-ROM.
Phaser® 8400 Color Printer Supported Papers This topic includes: ■ ■ ■ "Paper Usage Guidelines" on page 2-6 "Paper Storage Guidelines" on page 2-10 "Paper that May Damage Your Printer" on page 2-10 Follow the guidelines in these tables to ensure the best print quality and avoid printer jams. For best results, use only Xerox Phaser Color Printing Media specified for your printer; they are guaranteed to produce excellent results with your Phaser 8400 Color Printer.
Supported Papers . Supported Envelopes All envelopes should be printed single-sided only. Ink may be missing around the seams of some envelopes. Go to Reference/Printing on the User Documentation CD-ROM for information on how to maximize print quality and print custom size envelopes. Caution Only use the types of envelopes supported in this table. Attempting to print other types of envelopes may cause the printer to jam.
Supported Papers Letter (8.5 x 11 in.) or A4 (210 x 297 mm) Plain Paper or Letterhead 60–122 g/m2 (16–32 lb. Bond) Transparency Phaser Professional Solid Ink Transparencies ● Card Stock 100–122 g/m2 (28–32 lb. Cover) ● ● 123–220 g/m2 Phaser Color Printing Labels Special Phaser Professional Solid Ink Business Cards ● ● ● ● (50–80 lb. Cover) Labels ● ● 122–220 g/m2 (32–40 lb.
Supported Papers Phaser Color Printing Media Paper Type Phaser Media Size Part Number Phaser Premium Color Printing Paper, 500 Sheets 90 g/m2 (24 lb. Bond) Letter A4 016-1368-00 016-1369-00 Phaser Professional Solid Ink Transparencies, 50 Sheets Letter A4 103R01039 103R01040 Phaser Premium Cover Paper, 100 Sheets 163 g/m2 (60 lb.
Supported Papers Paper Storage Guidelines Providing a good environment, and safe handling and storage conditions for your paper contributes to ultimate print quality. ■ ■ ■ ■ ■ ■ ■ Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items.
Phaser® 8400 Color Printer Basic Printing This topic includes: ■ ■ ■ "Loading Paper in Tray 1" on page 2-11 "Loading Paper in Trays 2, 3, or 4" on page 2-14 "Factors Affecting Printer Performance" on page 2-16 Follow these steps to print jobs: 1. Load paper in the tray. 2. Adjust the tray guides. 3. If prompted by the front panel, confirm the paper type and/or size and change it as required. 4. Select File/Print to adjust the printing options in the printer driver.
Basic Printing 2. Open the tray extension. 8400-007 3. Insert the paper, transparencies, or envelopes into the tray. ■ Single-sided printing: Insert the side to be printed facedown with the top of page against the rollers. ■ 2-sided printing: Insert the first side to be printed first faceup with the bottom of the page against the rollers. ■ Side-flap envelopes: Insert the envelopes with the flap side up and the flap of the envelopes toward the left of the printer.
Basic Printing 4. Adjust the paper guides to fit against the paper, transparencies, or envelopes. 8400-052 5. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper type is not correct, select Change, then press the OK button. b. Select the paper size, then press the OK button. c. Select the paper type, then press the OK button to save your selection.
Basic Printing Loading Paper in Trays 2, 3, or 4 Use Trays 2, 3, and 4 for a wide range of papers including plain paper, transparencies, card stock, labels, specific envelopes, and specialty papers. 1. Pull the tray completely out of the printer. 8400-002 2. Adjust the width and length paper guides to match the size of the paper. ■ Press the sides of the length guide, then slide the guide until the arrow on the guide matches the appropriate paper size and clicks into place.
Basic Printing P H A S E R 3. Insert the paper into the tray. ■ Single-sided printing: Insert the side to be printed faceup with the top of the page toward the front of the tray. ■ 2-sided printing: Insert the side to be printed first facedown with the top of the page toward the back of the tray. 8400-092 8400-093 Single-sided printing ■ 2-sided printing Envelopes: Insert the envelopes with the flapside down and the flap of the envelope toward the left of the printer.
Basic Printing 5. At the printer’s front panel, if the paper type has changed: a. Select Printer Setup, then press the OK button. b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select the appropriate paper type, then press the OK button to save your selection. 6. In the printer driver, select the appropriate tray or paper type as the paper source.
Phaser® 8400 Color Printer Adjusting Printing Options This topic includes: ■ ■ "Setting Printing Options" on page 2-17 "Selecting Print-Quality Modes" on page 2-19 Setting Printing Options Many printing options are available with the Xerox printer driver. Selecting Printing Preferences in Windows Printer preferences control all of your jobs, unless you overwrite them specifically for your job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.
Adjusting Printing Options Printing Options for Windows Operating Systems Operating System Windows 2000, Windows XP, or Windows Server 2003 Driver Tab Printing Options Layout tab ■ Orientation ■ Print on Both Sides (Duplex) ■ Pages Per Sheet ■ Paper type, size, and tray selection ■ Cover Pages ■ Print Quality ■ Separation Pages ■ Secure prints, proof prints, and saved prints ■ End of Job Notification ■ Color Corrections ■ Black & White conversion ■ Orientation ■ Print on Both S
Adjusting Printing Options Selecting Properties for an Individual Job (Mac) To select print settings for a particular job, change the driver settings before sending the job to the printer. 1. With the document open in your application, click File, then click Print. 2. Select the desired printing options from the menus and drop-down lists that are displayed. Note In Macintosh OS X, click Save Preset on the Print menu screen to save the current printer settings.
Phaser® 8400 Color Printer Using Color This topic includes: ■ ■ ■ ■ ■ "Printers and CMYK" on page 2-20 "Monitors and RGB" on page 2-20 "Image Processing" on page 2-21 "Adjusting Color Using TekColor Correction" on page 2-21 "Color Sampler Pages" on page 2-22 Printers and CMYK Your printer and monitor generate color quite differently. Your printer produces prints using a series of dots in three primary colors: cyan, magenta, and yellow.
Using Color Image Processing The differences between the way your printer and monitor produce color explain why your printed document can look different from what you see on your screen. To compensate for these differences, the colors are converted by your printer using image processing. Image processing translates your computer file into a printer file. Your printer uses TekColor Correction to translate color from your computer to your printer.
Using Color To select the color correction in a supported driver: ■ Windows 98, Windows Me PostScript driver: On the TekColor tab, select the desired color correction. Some of the color corrections are grouped under Office Color or Press Match Color. ■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver: On the TekColor tab, select the desired color correction. Some of the color corrections are grouped under Office Color or Press Match Color.
Phaser® 8400 Color Printer 2-Sided Printing This topic includes: ■ ■ "Automatic 2-Sided Printing" on page 2-23 "Binding Preferences" on page 2-24 Automatic 2-Sided Printing Your printer must be an 8400BD, 8400DP or 8400DX configuration to perform automatic 2sided printing. The 8400B and 8400N configurations may be upgraded to include this feature.
2-Sided Printing Binding Preferences Use the printer driver to select Portrait or Landscape orientation for the images on the page. When you print 2-sided jobs, select the binding preference which determines how the pages turn. Portrait Bind on Side Edge Flip on Long Edge Portrait Bind on Top Edge Flip on Short Edge Landscape Bind on Side Edge Flip on Short Edge Landscape Bind on Top Edge Flip on Long Edge To perform automatic 2-sided printing: 1. Insert paper into the tray.
2-Sided Printing Setting the Printer Driver for 2-Sided Printing Operating System Steps Windows 98 or Windows Me 1. Select File, then select Print. 2. Click Properties. 3. Select Setup, then select Print 2 Sides. 4. Select or deselect Bind On Top Edge. Windows 2000, Windows XP, or Windows Server 2003 1. Select File, then select Print. Windows NT 1. Select File, then select Print. 2. Click Properties. 3.
Phaser® 8400 Color Printer Transparencies This topic includes: ■ ■ ■ "Guidelines" on page 2-26 "Printing Transparencies in Tray 1" on page 2-27 "Printing Transparencies in Tray 2, 3, or 4" on page 2-28 Phaser Professional Solid Ink Transparencies can be printed from any tray. They should be printed on one side only. To order Phaser Professional Solid Ink Transparencies or other supplies, contact your local reseller or visit the Xerox web site at www.xerox.com/office/ supplies.
Transparencies Printing Transparencies in Tray 1 1. Insert transparencies into Tray 1. 8400-053 2. Adjust the paper guides to fit against the transparencies. 8400-075 3. At the printer’s front panel: a. Select Change, then press the OK button. b. Select Letter, then press the OK button. c. Select Transparency, then press the OK button to save your selection. 4. In the printer driver, select either the paper size or Tray 1 as the paper source.
Transparencies Printing Transparencies in Tray 2, 3, or 4 1. Pull the tray completely out of the printer. 8400-002 2. Adjust the width and length paper guides to match the size of the paper. ■ Press the sides of the length guide, then slide the guide until the arrow on the guide matches the appropriate paper size and clicks into place. ■ Slide the side guides until the arrows on the guides match the appropriate paper size and the guides click into place.
Transparencies 3. Insert transparencies into the tray. 8400-003 Note Do not load paper above the fill line inside the tray. 4. Insert the tray into the printer tray slot and push it completely to the back of the printer. 8400-005 5. At the printer’s front panel: a. Select Printer Setup, then press the OK button. b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select Transparency, then press the OK button to save your selection.
Phaser® 8400 Color Printer Envelopes This topic includes: ■ ■ ■ "Guidelines" on page 2-30 "Printing Envelopes in Tray 1" on page 2-32 "Printing Envelopes in Tray 2, 3, or 4" on page 2-33 Envelopes can be printed from Trays 1, 2, 3, or 4, depending on the type of envelope. For more information on supported envelopes, go to Reference/Printing/Supported Papers on the User Documentation CD-ROM.
Envelopes Preparing to Print Follow these guidelines if ink is missing around the envelope seams: ■ ■ ■ Move the location of the text to another place on the envelope. Use a different envelope style. Use lighter weight envelopes. When printing custom size envelopes: ■ Use envelopes with diagonal seams, not side seams. 8400-088 8400-089 Note Envelopes with side seams and end-flaps may jam. ■ ■ Use lighter weight envelopes. Select the Enhanced print quality mode in the printer driver.
Envelopes Printing Envelopes in Tray 1 1. Insert envelopes into Tray 1 as follows: ■ Side-flap envelopes: Insert the envelopes with the flap side up and the flap of the envelopes toward the left of the printer. ■ End-flap envelopes: If the end-flaps are extended, close but do not seal the flaps before placing the envelopes in the tray. Insert the envelopes with the flap side up and the end-flap of the envelope against the rollers. 8400-010 8400-091 2.
Envelopes Printing Envelopes in Tray 2, 3, or 4 1. Pull the tray completely out of the printer. 8400-002 2. Adjust the paper guides to match the size of the envelopes. ■ Press the sides of the length guide and slide the guide until the arrow on the guide matches the appropriate envelope size and clicks into place. ■ Slide the side guides until the arrows on the guides match the appropriate envelope size and the guides click into place.
Envelopes 3. Insert the envelopes into the tray, flap side down with the flap of the envelope toward the left of the printer. 8400-083 Note Do not load paper above the fill line inside the tray. 4. Insert the tray into the printer tray slot and push it completely to the back of the printer. 8400-082 5. At the printer’s front panel: a. Select Printer Setup, then press the OK button. b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button.
Phaser® 8400 Color Printer Labels, Business and Index Cards This topic includes: ■ ■ ■ ■ "Guidelines" on page 2-35 "Printing Labels in Tray 1" on page 2-36 "Printing Labels in Tray 2, 3, or 4" on page 2-37 "Printing Business and Index Cards in Tray 1" on page 2-39 Phaser Color Printing Labels can be printed from any tray. They should be printed on one side only. Phaser Professional Solid Ink Business Cards can be printed from Tray 1. They should be printed on one side only. Index cards (3 in. x 5 in.
Labels, Business and Index Cards Printing Labels in Tray 1 1. Insert the labels into the tray with the side to printed facedown with the top of page against the rollers. 8400-053 2. Adjust the paper guides to fit against the labels. 8400-075 Note Do not load paper above the fill line inside the tray. 3. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper type is not correct, select Change, then press the OK button. b.
Labels, Business and Index Cards Printing Labels in Tray 2, 3, or 4 1. Pull the tray completely out of the printer. 8400-002 2. Adjust the width and length paper guides to match the size of the paper. ■ Press the sides of the length guide, then slide the guide until the arrow on the guide matches the appropriate paper size and clicks into place. ■ Slide the side guides until the arrows on the guides match the appropriate paper size and the guides click into place.
Labels, Business and Index Cards 3. Insert the labels into the tray with the side to be printed faceup with the top of the page toward the front of the tray. 8400-081 Note Do not load paper above the fill line inside the tray. 4. Insert the tray into the printer tray slot and push it completely to the back of the printer. 8400-005 5. At the printer’s front panel: a. Select Printer Setup, then press the OK button. b. Select Paper Handling Setup, then press the OK button. c.
Labels, Business and Index Cards Printing Business and Index Cards in Tray 1 1. Insert the cards into the tray with the side to printed facedown with the top of page against the rollers. 8400-053 2. Adjust the paper guides to fit against the business or index cards. 8400-075 Note Do not load paper above the fill line inside the tray. 3. At the printer’s front panel, press the OK button if the paper type is correct. a. If the type of paper is not correct, select Change, then press the OK button. b.
Phaser® 8400 Color Printer Specialty Paper This topic includes: ■ ■ "Printing High Resolution Photo Paper" on page 2-40 "Printing Weatherproof Paper" on page 2-48 Printing High Resolution Photo Paper Phaser Professional Solid Ink High Resolution Photo Paper can be printed from any tray. It should be printed on one side only. To order Phaser Professional Solid Ink High Resolution Photo Paper or other supplies, contact your local reseller or visit the Xerox web site at www.xerox.com/office/supplies.
Specialty Paper 3. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper is not correct, select Change, then press the OK button. b. Select the paper size, then press the OK button. c. Select Special, then press the OK button to save your selection. 4. In the printer driver: a. Select the High-Resolution/Photo print-quality mode. b. Select either the paper type or Tray 1 as the paper source. Printing High Resolution Photo Paper in Tray 2, 3, or 4 1.
Specialty Paper Note When the paper guides are adjusted correctly, there may be a small space between the paper and the guides. P H A S E R 3. Insert the paper into the tray. with the side to be printed faceup with the top of the page toward the front of the tray. 8400-092 Note Do not load paper above the fill line inside the tray. 4. Insert the tray into the printer tray slot and push it completely to the back of the printer. 8400-005 5. At the printer’s front panel: a.
Specialty Paper 6. In the printer driver: a. Select the High-Resolution/Photo print-quality mode. b. Select the appropriate tray as the paper source. For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.
Specialty Paper Printing Postcards and Trifold Brochures Postcards and trifold brochures can be printed from any tray. Both postcards and trifold brochures can be printed on two sides. To order Phaser Premium Postcards, Phaser Trifold Brochures, or other supplies, contact your local reseller or visit the Xerox web site at www.xerox.com/office/supplies. Templates for postcards and trifold brochures are available on the Xerox web site at www.colorconnection.xerox.com.
Specialty Paper Printing Postcards and Trifold Brochures in Tray 1 1. Fan the postcards or trifold brochures to release sheets that may be stuck together. 2. Insert a maximum of 100 sheets of either postcards or trifold brochures into the tray with the side to be printed first facedown with the top of the page against the rollers. 8400-053 3. Adjust the paper guides to fit against the paper. 4. At the printer’s front panel, press the OK button if the paper type is correct. a.
Specialty Paper Printing Postcards and Trifold Brochures in Tray 2, 3, or 4 1. Pull the tray completely out of the printer. 8400-002 2. Adjust the width and length paper guides to match the size of the paper. ■ Press the sides of the length guide, then slide the guide until the arrow on the guide matches the appropriate paper size and clicks into place. ■ Slide the side guides until the arrows on the guides match the appropriate paper size and the guides click into place.
Specialty Paper P H A S E R 3. Insert a maximum of 100 sheets of either postcards or trifold brochures into the tray. ■ Single-sided printing: Insert the side to be printed faceup with the top of the page toward the front of the tray. ■ 2-sided printing: Insert the side to be printed first facedown with the top of the page toward the back of the tray. 8400-092 Single-sided printing 8400-093 2-sided printing Note Do not load paper above the fill line inside the tray. 4.
Specialty Paper Printing Weatherproof Paper Phaser Weatherproof Paper can be printed from any tray. You can load paper to the fill line in the tray, however, the printer has better feed reliability if you load fewer sheets in the tray. The printer has better feed reliability if Phaser Weatherproof Paper can be printed on two sides. To order Phaser Weatherproof Paper or other supplies, contact your local reseller or visit the Xerox web site at www.xerox.com/office/supplies.
Specialty Paper Printing Weatherproof Paper in Tray 1 1. Fan the Phaser Weatherproof Paper to release sheets that may be stuck together. 2. Insert the paper into the tray with the side to be printed facedown with the top of the page against the rollers. 8400-053 3. Adjust the paper guides to fit against the paper. 4. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper is not correct, select Change, then press the OK button. b.
Specialty Paper Printing Weatherproof Paper in Tray 2, 3, or 4 1. Pull the tray completely out of the printer. 8400-002 2. Adjust the width and length paper guides to match the size of the paper. ■ Press the sides of the length guide, then slide the guide until the arrow on the guide matches the appropriate paper size and clicks into place. ■ Slide the side guides until the arrows on the guides match the appropriate paper size and the guides click into place.
Specialty Paper 2-sided printing: Insert the side to be printed first facedown with the top of the page toward the back of the tray. P H A S E R ■ 8400-092 Single-sided printing 8400-093 2-sided printing Note Do not load paper above the fill line inside the tray. 4. Insert the tray into the printer tray slot and push it completely to the back of the printer. 8400-005 5. At the printer’s front panel: a. Select Printer Setup, then press the OK button. b.
Phaser® 8400 Color Printer Custom Size Paper This topic includes: ■ ■ "Guidelines" on page 2-52 "Loading Custom Size Paper in Tray 1" on page 2-53 Guidelines Print custom size paper, within the following ranges, from Tray 1 only. Size Range Printing Option Maximum 216 mm wide x 355 mm long (8.5 in. wide x 14 in. long) 2-sided Minimum 75 mm wide x 127 mm long (3 in. wide x 5 in. long) Single-sided only Minimum 138.7 mm wide x 210 mm long (5.5 in. wide x 8.3 in.
Custom Size Paper Loading Custom Size Paper in Tray 1 1. Insert custom size paper into Tray 1 as follows: ■ Single-sided printing: Insert the side to be printed facedown with the top of page against the rollers. ■ 2-sided printing: Insert the first side to be printed first faceup with the bottom of the page against the rollers. 2. Adjust the paper guides to fit against the paper. 8400-090 3. At the printer’s front panel, press the OK button if the paper type is correct. a.
Phaser® 8400 Color Printer Advanced Options This topic includes: ■ ■ ■ ■ ■ ■ ■ ■ ■ "Printing Separation Pages" on page 2-54 "Printing Multiple Pages to a Single Sheet (Sheets Per Page)" on page 2-55 "Printing Booklets" on page 2-56 "Printing Negative and Mirror Images" on page 2-57 "Scaling" on page 2-58 "Printing Watermarks" on page 2-59 "Image Smoothing" on page 2-59 "Printing Cover Pages" on page 2-60 "Printing Secure, Proof, and Saved Print Jobs" on page 2-61 Printing Separation Pages A separation pa
Advanced Options Printing Multiple Pages to a Single Sheet (Sheets Per Page) When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per sheet. To print multiple pages on a single sheet of paper in a supported driver: ■ Windows 98, Windows Me PostScript driver: On the Setup tab, click the More Layout Options button, then select the number of pages per sheet from the drop-down list.
Advanced Options Printing Booklets With two-sided printing, you can print a document in the form of a small book. Create booklets for any paper size that is supported for 2-sided (duplex) printing. The driver automatically reduces each page image by 50 percent and prints two pages per sheet of paper. The pages are printed in the correct order so that you can fold and staple the pages to create a booklet.
Advanced Options Printing Negative and Mirror Images You can print pages as a negative image (reverses the light and dark areas in your printed image) or mirror image (flips images horizontally on pages when printed). B B Mirror Image M M Negative Image To select negative or mirror images in a supported driver: ■ Windows 98, Windows Me PostScript driver: On the Setup tab, click More Layout Options, then select Print as a Negative Image or Print as a Mirror Image.
Advanced Options Scaling You can reduce or enlarge your page images when they are printed by selecting a scaling value between 25 and 400 percent. The default is 100 percent. 50% 100% 200% To select scaling in a supported driver: ■ Windows 98, Windows Me PostScript driver: On the Setup tab, click More Layout Options, then specify the percentage to scale in the Percentage box.
Advanced Options Printing Watermarks A watermark is additional text that can be printed across one or more pages. For example, terms like Draft, Confidential, Date, Version that you might stamp on a page before distribution, can be inserted with a watermark.
Advanced Options To select image smoothing in a supported driver: ■ Windows 98, Windows Me PostScript driver: On the Setup tab, click More Layout Options, then click the Image Smoothing checkbox. ■ Windows 2000, Windows XP, Windows Server 2003 Post Script driver: From the Layout tab, click the Advanced button. In the box under Document Options and Printer Features, select On for Image Smoothing. ■ Windows NT driver: On the Advanced tab under Printer Features, select On for Image Smoothing.
Advanced Options If you select First and Last Pages and you select 2-sided printing, both the first two pages and last two pages (for a document with an even number of pages) of the job print on the front and back cover pages. Note For a blank back cover, you must include a blank last page in your document. For the back of your front cover to remain blank, you must include a blank page following the front cover page.
Advanced Options Sending Secure, Proof, and Saved Print Jobs to the Printer Use a supported driver to specify a job as a secure print, proof print, or saved print job: ■ Windows 98, Windows Me PostScript driver: On the Output Options tab, choose the job type under Walk-Up Features. For a secure print job, enter a 4-digit password to assign to this job. For a proof print or saved print job, enter the name you want to give this job.
Advanced Options Printing Proof and Saved Print Jobs To print a saved print job or the remaining copies of a proof print job, select the job name at the printer's front panel: 1. 2. 3. 4. Select Walk-Up Printing, then press the OK button. Select Proof Print Jobs or Saved Print Jobs, then press the OK button. Scroll to the job name, then press the OK button. Select Print and Delete (for proof prints) or Print and Save (for saved prints), then press the OK button. 5.
Phaser® 8400 Color Printer Supplies and Recycling This topic includes: ■ ■ "Supplies" on page 2-64 "Recycling" on page 2-65 Supplies The printer’s front panel displays status messages and warnings as the supply nears its replacement time. When the front panel prompts you that a supply is low or needs to be replaced, verify that you have replacements on hand. It is important to order these supplies when the messages first appear to avoid interruptions to your printing.
Supplies and Recycling Recycling For information on Xerox supplies recycling programs, go to www.xerox.com/office/recycle.
Phaser® 8400 Color Printer . Connections & Networks This section includes: ■ ■ ■ ■ ■ ■ ■ ■ "Connections and IP Address" on page 3-2 "Printer Management Software" on page 3-9 "Windows 2000, Windows XP, and Windows Server 2003" on page 3-14 "Windows NT 4.x" on page 3-21 "Windows 98 and Windows Me" on page 3-26 "Macintosh" on page 3-31 "Novell NetWare" on page 3-39 "UNIX (Linux)" on page 3-44 Copyright © 2003 Xerox Corporation. All Rights Reserved.
Phaser® 8400 Color Printer Connections and IP Address This topic includes: ■ ■ "Printer Setup" on page 3-2 "Connection Setup" on page 3-5 Printer Setup The information in this section is also stored as an information page in your printer. Use the front panel to quickly print this information in the future. Ethernet Connection (Recommended) An Ethernet connection is recommended because it is faster than either a USB or Parallel cable connection. It also allows the user direct access to CentreWare IS.
Connections and IP Address Automatically Setting the Printer’s IP Address Use the Phaser installer on the Printer Installer and Utilities CD-ROM to detect and/or assign an IP address to your printer. For further instructions, insert the Printer Installer and Utilities CD-ROM into your computer’s CD-ROM, launch the installer, then follow the prompts for installation. Note For the automatic installer to function, the printer must be connected to a TCP/IP network. Manually Setting the Printer's IP Address 1.
Connections and IP Address Windows 98 and Windows Me 1. On the desktop, right-click Network Neighborhood or My Network Places, then click Properties. 2. On the Configuration tab, select the TCP/IP protocol for your network card, then click Properties. 3. Select the IP Address tab, then click Specify an IP address. 4. Enter an IP address and Subnet mask, then click OK. 5. If prompted, click OK to restart Windows. Macintosh OS 9.x TCP/IP 1. 2. 3. 4.
Connections and IP Address Macintosh (OS 9.0.4 and Higher) A USB-connected printer does not display in the Chooser. Install the printer driver from the Printer Installer and Utilities CD-ROM. Use the Desktop Printer Utility (version 1.2 or later) to create a desktop USB printer. The utility is located in the PhaserTools folder which is created during the software installation. For more information go to www.xerox.com/office/ infoSMART to view Document # 33225. Macintosh (OS X and Higher) 1.
Connections and IP Address Macintosh EtherTalk If you use EtherTalk, Macintosh computers do not require IP addresses. 1. Open the AppleTalk Control Panel. 2. Verify that the Ethernet port is the selected network port. 3. Double-click the installer on the Printer Installer and Utilities CD-ROM to install the printer driver. 4. Open the Chooser, then click the LaserWriter driver. 5. From the right column of the Chooser, select the printer, then click Create to create the desktop printer.
Connections and IP Address Dynamic Methods of Setting the Printer’s IP Address An Internet Protocol (IP) address is required to identify your printer on a network. Set the printer’s IP address by any of the following methods: ■ ■ ■ DHCP CentreWare Internet Services Auto IP (Host Names) Information Required for IP Addressing Information Comments Internet (IP) address for the printer Format is xxx.xxx.xxx.xxx, where xxx represents a decimal number from 0–255.
Connections and IP Address To use an IP host name for the printer, the system administrator must configure one or more DNS servers and a local DNS domain name space database. To set up the printer for DNS, supply a maximum of two DNS name server IP addresses. There are two ways to set up the printer: ■ ■ TCP/IP–Go to “DNS Setup Using CentreWare Internet Services.” DHCP–Go to “Dynamic Domain Name Service (DDNS).
Phaser® 8400 Color Printer Printer Management Software This topic includes: ■ ■ "Using CentreWare Software" on page 3-9 "Using Printer Management Features" on page 3-11 Using CentreWare Software CentreWare Internet Service (IS) CentreWare IS is a printer administration and support tool using web technology. With CentreWare IS software, you can access printer status and manage your printer over a TCP/IP network using a web browser.
Printer Management Software CentreWare DP for NetWare CentreWare DP is easy-to-use printer management software that runs on Windows 98 or later and Windows 2000 or later. Through point-and-click navigation you can install, connect, and configure the printer quickly and easily on a network . It provides network administrators with setup procedures and management of networked printers. The following table lists CentreWare DP key features and benefits.
Printer Management Software ■ ■ ■ ■ Discover printers on local and remote subnets. Automatically discover printers as scheduled. Generate reports. Connect to printer web servers for additional printer-specific features, including help. For more information go to www.xerox.com/office to view CentreWare Web User Guide. Using Printer Management Features Job Accounting The printer stores information about print jobs in a log file.
Printer Management Software MaiLinX Alerts MaiLinX alerts allow the printer to automatically send email to the system administrator and others under the following conditions: ■ ■ ■ When printer errors, warnings, and alerts occur. When the printer requires attention (for example, when service is required or supplies need to be replenished). When a reply to a CentreWare IS Remote Internet Printing message is desired.
Printer Management Software 3. Click Jobs. 4. Click Usage Profile to view the Usage Profile Reports page. 5. Click the Usage Profile Properties link. Follow the instructions on the page to set up reports. 6. Click Save Changes. For complete information about Usage Profile reporting, including descriptions of each field in the report, go to CentreWare IS Online Help. Using CentreWare IS Note To send usage profile reports using email, the MaiLinX must be properly set up using "MaiLinX Alerts" on page 3-11.
Phaser® 8400 Color Printer Windows 2000, Windows XP, and Windows Server 2003 This topic includes: ■ ■ ■ ■ "Preliminary Steps" on page 3-14 "Quick CD-ROM Install Steps" on page 3-14 "Other Methods of Installation" on page 3-15 "Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP)" on page 3-18 Preliminary Steps These preliminary steps must be performed for all printers: 1. Verify that the printer is plugged in, turned on, and connected to an active network. 2.
Windows 2000, Windows XP, and Windows Server 2003 Other Methods of Installation Your printer can also be installed on a Windows 2000, Windows XP, or Windows Server 2003 network using one of these methods: ■ ■ ■ Microsoft TCP/IP Protocol Xerox TCP/IP Port Monitor Microsoft IPP Port The following methods can also be used to monitor or configure your printer: ■ ■ A web browser using CentreWare IS if your printer is connected to a Windows 2000, Windows XP, or Windows Server 2003 network with the TCP/IP prot
Windows 2000, Windows XP, and Windows Server 2003 4. 5. 6. 7. Click the Create a New Port button. Select Standard TCP/IP Port from the New Port Type pull-down menu, then click Next. Click Next. Click in the Printer Name or IP Address edit box and enter the IP Address of the printer you want to use. Click Next. 8. Select one of these options: ■ Click Finish in the Confirmation window if the data is correct.
Windows 2000, Windows XP, and Windows Server 2003 Xerox TCP/IP Port Monitor The Windows installer installs the Xerox TCP/IP Port Monitor for those installations using the PCL5c driver. The Xerox TCP/IP Port Monitor is used to add or remove TCP/IP ports. Adding the TCP/IP Printer Port 1. 2. 3. 4. 5. 6. Open Printer Properties for the printer you would like to attach to the new TCP/IP port. Click Start, click Settings, then click Printers.
Windows 2000, Windows XP, and Windows Server 2003 Microsoft IPP Port Follow these steps to obtain the printer’s URL and create an Internet Printing Protocol (IPP) printer. Obtaining the Printer’s URL (Network Path) 1. 2. 3. 4. Launch your web browser. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). Click Properties on the right side of the printer’s main CentreWare IS page. Select the Protocols folder, then click IPP (Internet Printing Protocol).
Windows 2000, Windows XP, and Windows Server 2003 Printing the Configuration Page You can print the “Configuration Page” to help you solve printing problems and obtain the best results from your printer. Access this page from the printer’s front panel. To print the “Configuration Page”: 1. At the printer’s front panel, select Printer Settings, then press the OK button. 2. Select Configuration Page, then press the OK button to print.
Windows 2000, Windows XP, and Windows Server 2003 Printing a Test Page 1. Click the General tab. 2. Click Print Test Page. If the printer does not print, do one of the following: ■ Select PhaserSMART Technical Support on the Troubleshooting tab of your Windows printer driver to access PhaserSMART Technical Support. ■ Go to www.xerox.com/office/support.
Phaser® 8400 Color Printer Windows NT 4.x This topic includes: ■ ■ ■ ■ "Preliminary Steps" on page 3-21 "Quick CD-ROM Install Steps" on page 3-21 "Other Methods of Installation" on page 3-22 "Windows NT 4.x Troubleshooting (TCP/IP)" on page 3-24 Preliminary Steps These preliminary steps must be performed for all printers: 1. Verify that the printer is plugged in, turned on, and connected to an active network. 2.
Windows NT 4.x Other Methods of Installation Install your printer on a Windows NT network using one of these methods: ■ ■ Microsoft TCP/IP protocol Xerox TCP/IP Port Monitor The following methods can also be used to monitor or configure your printer: ■ ■ A web browser using CentreWare IS if your printer is connected to a Windows NT network with TCP/IP protocol enabled.
Windows NT 4.x Configuring the Printer 1. Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive, then click Have Disk. 2. Click the Browse button and select the directory containing the Windows NT drivers. 3. Select the *.INF file, then click Open. Verify that the path and filename are correct, then click OK. 4. Select the correct printer, then click OK. 5. Enter a name for the printer, select whether you want that printer to be the default, then click OK. 6.
Windows NT 4.x Configuring the TCP/IP Printer Port The Xerox TCP/IP Printer Port Wizard guides you step-by-step through the following procedures: ■ ■ ■ Choosing a name for the new port Identifying a printer by its DNS Name or IP Address (Alternatively) Identifying a printer using the automatic Printer Discovery feature To install the printer port: 1. Click Next to proceed with the port installation.
Windows NT 4.x Verifying Settings 1. Verify the settings in the “Configuration Page.” ■ IP Address Source is set to: DHCP, Front Panel, BOOTP, or Auto IP (depending on your network configuration). ■ Current IP Address is set correctly. (Note this address if it is assigned by Auto IP, DHCP, or BOOTP.) ■ Subnet Mask is set correctly (if used). ■ Default Gateway is set correctly (if used). ■ LPR is enabled. Verify that the LPR and AppSocket settings are set as desired.
Phaser® 8400 Color Printer Windows 98 and Windows Me This topic includes: ■ ■ ■ ■ "Preliminary Steps" on page 3-26 "Quick CD-ROM Install Steps" on page 3-27 "Other Methods of Installation" on page 3-27 "Windows 98 and Windows Me Troubleshooting" on page 3-29 Preliminary Steps 1. Verify that the printer is plugged in, turned on, and connected to an active network. 2.
Windows 98 and Windows Me Quick CD-ROM Install Steps 1. Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive. If your PC is set to autorun, the installer launches automatically. If it does not launch, do the following: a. Click Start, then click Run. b. In the Run window, type: :\INSTALL.EXE. 2. Select your desired language from the list. 3. Select Install Printer Driver. 4. Click I Agree to accept the Xerox Software License Agreement. 5.
Windows 98 and Windows Me Configuring a Port The Xerox TCP/IP Printer Port Wizard guides you step-by-step through the following procedures: Choosing a name for the new port ■ Identifying a printer by its DNS Name or IP Address ■ (Alternatively) Identifying a printer using the automatic Printer Discovery feature 1. Click Next to proceed with the port installation. The wizard verifies the port name and printer address, then automatically configures the remaining port settings.
Windows 98 and Windows Me Changing a PhaserPort IP Address If the printer’s IP address is changed, you must change the IP address for the printer’s corresponding port: 1. Click Start, click Settings, then click Printers. 2. Right-click the printer to be changed to a new PhaserPort IP address, then click Properties. 3. Select the Details tab. 4. Verify that PhaserPort appears in the Print to the Following Port field. 5. Click Port Settings. The Configure PhaserPort dialog box appears. 6.
Windows 98 and Windows Me 3. If you are running CentreWare DP verify the following : ■ Novell Networks: You are required to load Novell IntraNetWare Client or Microsoft Client for IPX networks. ■ TCP/IP Networks: No additional software is required, but your printer must have a valid TCP/IP address assigned. 4. If any of the above protocols or services are not installed, install the necessary components and restart the system. When the system is restarted, return to this document. 5.
Phaser® 8400 Color Printer Macintosh This topic includes: ■ ■ ■ ■ ■ ■ ■ "Requirements" on page 3-31 "Enabling and Using EtherTalk" on page 3-31 "Enabling and Using TCP/IP" on page 3-32 "Quick Install Steps for Mac OS 9.x" on page 3-32 "Quick Install Steps for Mac OS X, Version 10.1" on page 3-34 "Quick Install Steps for Mac OS X, Version 10.2 (Rendezvous)" on page 3-35 "Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Versions 10.1 and 10.
Macintosh Enabling and Using TCP/IP This section provides installation and troubleshooting steps for Macintosh (Mac OS 9 through Mac OS X, version 10.2). Quick Install Steps for Mac OS 9.x Setting Up the Macintosh Ethernet Port for TCP/IP Perform the following procedure to set up your Macintosh TCP/IP: 1. 2. 3. 4. Click Control Panels from the Apple menu. Click TCP/IP. Click Ethernet from the Connect via menu.
Macintosh Creating an AppSocket Printer with LaserWriter 8.6 Xerox provides Macintosh AppSocket printing with PhaserPort for Mac OS on the printer’s Printer Installer and Utilities CD-ROM. PhaserPort for Mac OS provides a bi-directional, high-speed communications channel using the new plug-in communication architecture of Apple LaserWriter version 8.6. AppSocket provides feedback about print job status which is not available through LPR.
Macintosh Creating a Desktop Printer with PhaserPort for Mac OS 1. 2. 3. 4. 5. 6. 7. 8. 9. Launch the PhaserPort Printer Tool. Enter the printer’s IP address or DNS name in the Printer Internet Address field. Enter a name for the desktop printer in the Desktop Printer Name field. Click Verify to contact the printer over the TCP/IP network, then verify its network configuration. Click Create to create the desktop printer. Click Quit to exit the PhaserPort Printer Tool.
Macintosh Creating an LPR Printer with Mac OS X, Version 10.1 1. Open the Print Center Utility. (This utility is found in a directory called Utilities in the Applications directory.) 2. Select Add Printer, then select LPR Printers Using IP from the pull-down menu. 3. Enter the printer's IP address or host name in the LPR Printer’s Address field. 4. Enter PS (use upper-case) in the Queue field, then click OK. 5. Select the appropriate PPD from the list in the Printer Model drop-down list.
Macintosh Setting Up the Macintosh Ethernet Port for TCP/IP or AppleTalk Perform the following procedure to set up your Macintosh for TCP/IP: 1. Select Network from the System Preferences application, then select TCP/IP. 2. Select Built-In Ethernet from the Active Ports menu. 3. Specify how you will obtain the IP address from the TCP/IP tab: ■ Manually: Specify the IP address, Subnet Mask, Router Address, and Name Server Address in the dialog box.
Macintosh Macintosh Troubleshooting Step-By-Step Mac OS 9.x Perform these steps only for Mac OS 9: 1. Open the Chooser, then click the LaserWriter driver. 2. Do one of the following: ■ If the printer name appears, your printer is communicating through the network. You do not need to perform any additional steps. ■ If your printer name does not appear, proceed to Step 3. 3. Verify that the printer is plugged in, turned on, and connected to an active network. 4.
Macintosh Mac OS X, Versions 10.1 and 10.2 Perform these steps only for Mac OS X, versions 10.1 and 10.2: 1. Open the Network Utility, then click the Ping tab. 2. Enter your printer’s IP address. 3. Click Ping. If you do not get a response, confirm that your TCP/IP settings are correct for both your printer and computer. 4. For AppleTalk, follow the steps below. For TCP/IP proceed to Step 5. a. From the printer’s front panel, verify that EtherTalk is enabled.
Phaser® 8400 Color Printer Novell NetWare This topic includes: ■ ■ ■ ■ ■ "Configuration Software for NetWare Networks" on page 3-39 "Quick Setup" on page 3-39 "Advanced Setup" on page 3-39 "NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup" on page 3-40 "Novell NetWare Troubleshooting" on page 3-40 Configuration Software for NetWare Networks CentreWare DP configures the printer and the network when using NetWare 4.x and 5.x.
Novell NetWare NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup The Phaser printer defaults enable connection to Novell NetWare without adjustment. Review the “Configuration Page” and verify the following settings: ■ ■ ■ ■ ■ NetWare is enabled Frame Type matches the frame type of the desired file server PDL is set to your desired PDL (PostScript or PCL) or to Auto.
Novell NetWare Requirements Verify that you: ■ ■ ■ Are operating a Windows-based system with CentreWare DP software installed and at least one printer driver installed Are a NetWare Network Administrator, an administrative person with ADMIN/ SUPERVISOR, or ADMIN/SUPERVISOR EQUIVALENT within login rights to the NetWare Server(s) servicing the Phaser printer Have a basic knowledge of NetWare Novell NetWare Troubleshooting Quick Check 1.
Novell NetWare Novell NetWare Troubleshooting Step-By-Step These procedures eliminate cabling, communication, and connection problems associated with network connected printers. The steps are divided into two groups: ■ ■ Novell NetWare Hardware Step-by-Step Novell NetWare Software Step-by-Step Note Novell NetWare Software Step-by-Step assumes that you are connected to a Novell NetWare network with a Windows OS installed on the client workstation.
Novell NetWare Novell NetWare Software Step-By-Step 1. Verify that CentreWare DP and a Phaser printer driver have been loaded on the workstation. 2. Click Start, click Settings, then click Printers to verify that the printer is installed. Launching CentreWare DP 1. Click Start, click Programs, then click CentreWare DP. 2. Select the desired printer. If a communications error message appears, your printer is not able to communicate with your workstation.
Phaser® 8400 Color Printer UNIX (Linux) This topic includes: ■ ■ "Quick Install Steps" on page 3-44 "Additional Resources" on page 3-45 Your printer supports connection to a variety of UNIX platforms through the parallel and network interface.
UNIX (Linux) From Your Computer 1. Access www.xerox.com/office/support, to select your printer type. Operating system: UNIX ■ File type: Drivers 2. From the list of files provided, download the PrinterPackageXPXX and the file that matches your operating system 3. Print a test page. 4. Verify the print quality of the printed page. ■ Note If print-quality problems exist, or if your job did not print, go to Reference/ Troubleshooting on the User Documentation CD-ROM.
Phaser® 8400 Color Printer . Troubleshooting This section includes: ■ ■ ■ ■ ■ ■ ■ "Automatic Diagnostic Tools" on page 4-2 "Paper Jams" on page 4-3 "Print-Quality Problems" on page 4-17 "Maintenance" on page 4-20 "Front Panel Messages" on page 4-31 "Moving and Repacking the Printer" on page 4-36 "Additional Resources" on page 4-42 For network troubleshooting, go to Reference/Connections & Networks on the User Documentation CD-ROM. Copyright © 2003 Xerox Corporation. All Rights Reserved.
Phaser® 8400 Color Printer Automatic Diagnostic Tools This topic includes: ■ ■ ■ "PhaserSMART Technical Support" on page 4-2 "Front Panel i Button" on page 4-2 "PrintingScout" on page 4-2 Xerox provides several automatic diagnostic tools to help you produce and maintain print quality. PhaserSMART Technical Support PhaserSMART Technical Support is an automated, Internet-based support system. Use your default web browser to send diagnostic information from your printer to our web site for analysis.
Phaser® 8400 Color Printer Paper Jams This topic includes: ■ ■ ■ ■ "Jam at the Exit Cover" on page 4-3 "Jam at the Front Cover" on page 4-7 "Jam at Tray 1" on page 4-12 "Jam at Tray 2, 3, or 4" on page 4-13 For safety information, go to Reference/Troubleshooting/User Safety on the User Documentation CD-ROM. Jam at the Exit Cover Follow these steps to clear the jam. 1. Open the exit cover. 8400-016 2. Pull the jammed paper slowly out of the printer. Verify that any torn pieces of paper are removed.
Paper Jams 3. If you did not find paper in Step 2, lift up the green paper guides. 2 1 8400-100 4. Remove jammed paper. 8400-065 5. Close the exit cover.
Paper Jams 6. If you did not find paper in Steps 2–4, follow these steps. a. Pull up the latch on the front of the printer to open the front cover. 8400-012 b. Pull the jammed paper slowly out of the printer. Verify that any torn pieces of paper are removed. 8400-020 c. Close the front cover.
Paper Jams 7. If you did not find jammed paper in the previous steps, follow these steps. a. Pull all the trays completely out of the printer and remove jammed paper. 8400-028 b. Pull the jammed paper slowly out of the printer. Verify that any torn pieces of paper are removed. 8400-024 c. Replace all trays and push each one completely to the back of the printer.
Paper Jams Jam at the Front Cover Follow these steps to clear the jam. 1. Pull up the latch on the front of the printer to open the front cover. 8400-012 2. Lift up the green paper guides. 8400-061 3. Pull the jammed paper slowly out of the printer. Verify that any torn pieces of paper are removed.
Paper Jams 4. Snap the green paper guide into place and close the front cover. 8400-014 5. If you did not find paper in Step 2, follow these steps. a. Open the exit cover. 8400-016 b. Pull the jammed paper slowly out of the printer. Verify that any torn pieces of paper are removed.
Paper Jams c. Lift up the green paper guides. 2 1 8400-100 d. Remove jammed paper. 8400-065 e. Close the exit cover. 8400-018 6. If you did not find jammed paper in the previous steps, follow these steps.
Paper Jams a. Pull all the trays completely out of the printer and removed jammed paper. 8400-028 b. Pull the jammed paper slowly out of the printer. Verify that any torn pieces of paper are removed.
Paper Jams c. Replace all trays and push each one completely to the back of the printer. 8400-005 Note Use only the approved paper type, weight, and size for the tray. Custom size paper can be used in Tray 1 only. For additional information, go to www.phaserSMART.com.
Paper Jams Jam at Tray 1 Follow these steps to clear the jam. 1. Remove all of the paper from Tray 1. Verify that any torn of pieces of paper are removed. 8400-025 2. Load the paper and push it completely to the back of the tray. 3. Press the side guides against the paper. 8400-053 For additional information, go to www.phaserSMART.com.
Paper Jams Jam at Tray 2, 3, or 4 Follow these steps to clear the jam for the tray specified on the front panel. 1. Pull the tray specified on the front panel completely out of the printer. 8400-028 2. Remove the top sheet from the tray.
Paper Jams 3. Verify that the paper is loaded correctly in the tray. Adjust the length and side paper guides. a. Press the sides of the length guide and slide the guide until the arrows on the guide matches the appropriate paper size and clicks into place. b. Slide the side guides until the arrows on the guides match the appropriate paper size and the guides click into place. Note When the guides are correctly adjusted, there may be a small space between the paper and the paper guides. 8400-004 4.
Paper Jams 5. If you did not find jammed paper in Step 4, follow these steps. a. Pull up the latch on the front of the printer to open the front cover. 8400-012 b. Pull the jammed paper slowly out of the printer. Confirm that any torn pieces of paper are removed. 8400-020 c. Close the front cover.
Paper Jams 6. Insert the tray into the tray slot and push it completely to the back of the printer. 8400-005 For additional information, go to www.phaserSMART.com.
Phaser® 8400 Color Printer Print-Quality Problems This topic includes: ■ ■ ■ "Paper Type" on page 4-17 "Diagnosing Print-Quality Problems" on page 4-18 "Color Settings" on page 4-19 Your printer is designed to produce consistently high-quality color prints. If you observe printquality problems, use the information on these pages to troubleshoot the problem. For detailed, online support information, go to www.xerox.com/office/infoSMART. For suggestions on using color, go to www.colorconnection.xerox.com.
Print-Quality Problems Diagnosing Print-Quality Problems Caution Damage caused by using unsupported paper, transparencies, and other speciality media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. Note The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details. (Free Color Printer customers are not eligible for this coverage.
Print-Quality Problems Diagnosing Print-Quality Problems (Continued) Problem Solution Smudges or Smears 1. At the printer’s front panel, select Troubleshooting, select Print Quality Problems, select Remove Print Smears, then press the OK button. Smudges or smears appear on the page. The printer will clean the ink from the rollers by running several sheets of paper through the printer. 2. Repeat Step 1 up to 3 times if the smears still appear. 3.
Phaser® 8400 Color Printer Maintenance This topic includes: ■ ■ ■ ■ ■ ■ "Adding Ink" on page 4-20 "Emptying the Waste Tray" on page 4-23 "Replacing the Maintenance Kit" on page 4-25 "Cleaning the Paper Release Blade" on page 4-27 "Cleaning the Maintenance Kit Wiper Blade" on page 4-29 "Cleaning the Outside of the Printer" on page 4-30 For safety information, go to Reference/Troubleshooting/User Safety on the User Documentation CD-ROM.
Maintenance Follow these steps to load ink. 1. Remove paper from the output tray. 8400-097 2. Open the top cover. 6250-019 3. Determine which ink-loading bin appears low. A label above each bin indicates the color and color number of that bin. Note Each ink stick has a number that corresponds to the number on the ink-loading bin and is designed to fit into the correct ink-loading bin. 4. Remove the ink stick from its packaging.
Maintenance 5. Place the ink stick into the opening of the appropriate ink-loading bin. Do not force the ink stick into the ink-loading bin. Each ink stick is uniquely shaped to fit into the correct inkloading bin. 1 2 3 4 8400-098 6. Close the top cover. The front panel may read Warming Up until the printer is ready for printing. 6250-027 To order ink, contact your local reseller or visit the Xerox web site at www.xerox.com/office/ 8400supplies.
Maintenance Emptying the Waste Tray Empty the green waste tray (labeled B) when the front panel displays a message stating that the waste tray is full. Caution The printer’s interior may be hot. Do not touch the hot surfaces! 1. Open the side door. 8400-034 2. Pull the green waste tray (labeled B) completely out of the printer. Caution The waste tray may be hot; handle it carefully.
Maintenance 3. Empty the waste tray in a waste container. Ink is non-toxic and can be discarded as normal office waste. 8400-036 4. Insert the waste tray and push it completely into the printer. 8400-068 Note The waste tray must be out of the printer for more than 5 seconds or you will continue to receive a Waste Tray Full message on the Front Panel.
Maintenance 5. Close the side door. 8400-038 Caution Do not attempt to reuse the waste ink in the printer; it may damage the printer. This damage is not covered under the printer warranty. Replacing the Maintenance Kit The orange maintenance kit (labeled A) contains a maintenance roller that keeps the surface of the imagining drum clean and oiled. Note Order a new maintenance kit when the front panel displays a message telling you that the maintenance kit is low.
Maintenance 2. Pull the orange maintenance kit (labeled A) completely out of the printer. 8400-032 3. Refer to the detailed, illustrated instructions included with the new maintenance kit for full installation and disposal. 4. Close the door.
Maintenance Cleaning the Paper Release Blade 1. Open the exit cover. 8400-096 2. Tilt up the green paper guide toward the front of the printer. 8400-042 3. Clean the white plastic paper release blade on the green paper guide by wiping it with a pre-soaked alcohol cloth (using 90 percent isopropyl alcohol).
Maintenance 4. After the paper release blade is clean, put the green paper guide back in its original position. 8400-080 5. Close the exit cover.
Maintenance Cleaning the Maintenance Kit Wiper Blade 1. Open the side door. 8400-034 2. Pull the orange maintenance kit (labeled A) completely out of the printer. 8400-032 3. Use a lint-free cloth to clean the top and upper edges of the flexible plastic wiper blade located next to the roller.
Maintenance 4. Replace the maintenance kit. 8400-033 5. Close the door. 8400-038 Cleaning the Outside of the Printer You can clean the outside of the printer with a soft, damp, cloth. You can use a cloth moistened with a mild neutral detergent to remove stains; do not spray detergent directly onto the printer. Warning To prevent electric shock, turn the printer off and unplug the power cord from the electrical outlet before cleaning the printer. Do not use a vacuum cleaner to clean the printer.
Phaser® 8400 Color Printer Front Panel Messages This topic includes: ■ ■ "Status Messages" on page 4-31 "Errors and Warnings" on page 4-32 Your printer’s front panel provides you with information and troubleshooting help. Phaser 8400 8400-001 The front panel is divided into two sections. The upper section displays printer status messages; the lower section displays menu lists.
Front Panel Messages Errors and Warnings The printer displays error or warning messages in the front panel display. The LED blinks red when a hardware or software failure occurs that may require service support. The printer’s front panel displays an error message that replaces the status line. The following table lists some of the media error and warning messages that appear in the front panel.
Front Panel Messages Errors or Warning Messages Description (Continued) Message Description Paper jam-Remove Paper From Tray 1 to Clear 1. Remove paper from Tray 1 and load Tray 1 again. 2. Verify that the paper guides are adjusted to fit the correct paper size. 3. Use only approved paper type, weight, and size. Print Paper Tips page in Troubleshooting menu for additional information. Output tray full - Remove printed pages to continue.
Front Panel Messages Errors or Warning Messages Description (Continued) Message Description Ink sticks jammed - Open and close top cover to clear jam. Press i. Ink sticks under the top cover are not sliding properly. 1. Open and close the top cover to resolve the problem. 2. If the problem persists, jostle the ink sticks until there are no spaces between sticks of the same color. Out of ink - Open top cover. Add ink. Press i. The printer is stopped.
Front Panel Messages Errors or Warning Messages Description (Continued) Message Description Power Down Error-Waste Tray not Emptied. The printer is not ready to be moved. In order to ship the printer, the Shutdown for Moving procedures must be followed. Power Down Error-Maintenance Cartridge not removed. The printer is not ready to be moved. In order to ship the printer, the Shutdown for Moving procedures must be followed. Power Down Error-Waste Tray not Emptied and Maintenance Cartridge not Removed.
Phaser® 8400 Color Printer Moving and Repacking the Printer This topic includes: ■ ■ ■ "Precautions for Moving the Printer" on page 4-36 "Moving the Printer Within the Office" on page 4-37 "Preparing the Printer for Shipment" on page 4-39 For safety information, go to Reference/Troubleshooting/User Safety on the User Documentation CD-ROM. Precautions for Moving the Printer Caution Always wait 30 minutes after shutting down the printer before moving it or preparing it for shipment.
Moving and Repacking the Printer ■ Damage to the printer caused by improper moving is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. Note The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details. (Free Color Printer customers are not eligible for this coverage.) Moving the Printer Within the Office 1. Close the printer’s door and covers. 2.
Moving and Repacking the Printer 4. Verify that the green flag in the exit tray is in the raised position. When the green flag is raised the printhead is locked. 8400-099 5. Wait for the printer to complete the cool-down period for the ink to solidify. The printer will shutdown when it is cool enough to move. Caution If you turn off the printer but do not select Shut Down for Moving Printer, you must wait 30 minutes before moving the printer.
Moving and Repacking the Printer Preparing the Printer for Shipment Caution To transport the printer by vehicle, the printer must be repackaged in the original packaging or a repackaging kit. If you do not have the original packaging, order a repackaging kit at www.xerox.com/office/8400supplies. Additional instructions for repackaging the printer are provided in the repackaging kit or can be found on the User Documentation CD-ROM. 1. Verify that the printer is turned on. 2.
Moving and Repacking the Printer 4. Remove the green waste tray (labeled B), empty the waste, then place the tray in a plastic bag for storage. 8400-035 8400-036 5. Close the printer’s door and covers. 6. Turn off the printer using the power switch located under the interface cover on the right side of the printer. 8400-030 7. Within 10 seconds of turning off the printer, select Shut Down for Moving Printer at the printer’s front panel.
Moving and Repacking the Printer 8. Verify that the green flag in the exit tray is in the raised position. When the green flag is raised the printhead is locked. 8400-099 9. Wait for the printer to complete the cool-down period for the ink to solidify. The printer will shut down when it is cool enough to move. 10. Unplug the printer after the cool-down cycle is complete. 11. Lift the printer by using the hand holds on each side of the printer. Move the printer separately from the 525-Sheet Feeder.
Phaser® 8400 Color Printer Additional Resources This topic includes: ■ ■ ■ "Support" on page 4-42 "infoSMART" on page 4-42 "Web Links" on page 4-42 Support There is additional help available at www.xerox.com/office/support. You can access infoSMART Knowledge Base, PhaserSMART Technical Support, Technical Support via email, driver downloads, and much more. A set of Xerox links is installed in your web browser’s Favorites folder when you install the printer drivers on your computer.
Phaser® 8400 Color Printer User Safety Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information will ensure the continued safe operation of your printer. Electrical Safety ■ ■ ■ ■ Use the power cord supplied with your printer. Plug the power cord directly into a properly grounded electrical outlet. If you do not know if an outlet is grounded, ask an electrician to check the outlet.
Appendix A If you notice noises or odors that are not associated with your normal print operation: 1. Turn off the printer immediately 2. Disconnect the power cord from the electrical outlet 3. Call an authorized service representative to correct the problem. The power cord is attached to the printer as a plug-in device on the side of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Appendix A Printer Supplies ■ ■ Use the supplies specifically designed for your printer. The use of unsuitable materials may cause poor performance and a possible safety hazard. Follow all warnings and instructions marked on, or supplied with, the printer, options and supplies. Caution Use of other than Genuine Xerox Solid Ink 8400 may affect print quality and printer reliability. It is the only ink designed and manufactured under strict quality controls by Xerox for specific use with this printer.
Appendix A Moving the Printer Caution Parts of the printer may be hot. To avoid personal injury or damage to the printer, allow 30 minutes for it to cool before moving or packing the printer. This allows the ink to solidify. ■ ■ ■ ■ Always allow the printer to cool before it is moved to avoid ink spills which can damage the printer. Use the Fast Shutdown mode at the front panel (Shut Down for Moving Printer) for best results.
Appendix A ■ ■ Always move the printer separately from the lower tray assembly. Failure to repackage the printer properly for shipment can result in damage to the printer not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. Note The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details. (Free Color Printer customers are not eligible for this coverage.
Phaser® 8400 Color Printer Warranty For warranty information regarding your Phaser 8400 printer, go to www.xerox.com/office/ 8400warranty. Copyright © 2003 Xerox Corporation. All Rights Reserved.
Phaser® 8400 Color Printer Printer Specifications Physical Specifications Width: 422 mm (16.3 in.) Depth: 514 mm (21 in.) Height: 368 mm (14.5 in.) Weight: 28 kg (60 lbs.) Optional 525-Sheet Feeder ■ ■ ■ Width: 422 mm (16.6 in.) Depth: 514 mm (20.3 in.) Height: 132 mm (5.2 in.
Appendix C Performance Specifications Print Speed ■ Up to 24 pages per minute (ppm) Controller Specifications 500 MHz processor Memory ■ ■ ■ ■ ■ ■ 128 Mbytes PC133 DRAM standard on the Phaser® 8400B Color Printer 128 Mbytes PC133 DRAM standard on the Phaser® 8400N Color Printer 256 Mbytes PC133 DRAM standard on the Phaser® 8400BD Color Printer 256 Mbytes PC133 DRAM standard on the Phaser® 8400DP Color Printer 256 Mbytes PC133 DRAM standard on the Phaser® 8400DX Color Printer Upgradable to a maximum of
Phaser® 8400 Color Printer Regulatory Information United States The equipment described in this manual generates and uses radio frequency energy. If it is not installed properly in strict accordance with Xerox' instructions, it may cause interference with radio and television reception or may not function properly due to interference from another device. However, there is no guarantee that interference will not occur in a particular installation.
Appendix D Canada This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications, ICES-003. Le présent appareil numérique n'émet pas de bruits radioélectrique dépassant les limits applicables aux appareils numériques de la classe B prescrites dans le Réglement sur le brouillage radioélectrique édicté par le ministere des Communications du Canada, NMB-003.
Appendix D CISPR 24 Immunity Phenomena Basic Standard Test Specification Line voltage dips IEC 61000-4-11:1994 >95% dip for ½ cycle @ 50 Hz 30% dip for 25 cycles @ 50 Hz Line voltage drop-out IEC 61000-4-11:1994 >95% dropout for 250 cycles @ 50 Hz This product, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment. A signed copy of the Declaration of Conformity for this product can be obtained from Xerox.
Phaser® 8400 Color Printer Material Safety Data Sheet For Material Safety Data information regarding your Phaser 8400 printer, go to www.xerox.com/office/8400msds. For the Customer Support Center phone numbers, see the information booklet entitled Total Satisfaction Services that came with your printer. Copyright © 2003 Xerox Corporation. All Rights Reserved.
Phaser® 8400 Color Printer Product Recycling and Disposal Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html.
Index Numerics 2-sided printing, 2-23 binding preference, 2-24 driver selections, 2-25 A advanced setup Novell NetWare, 3-39 Apple Printer Utility, 1-23 automatic 2-sided printing, 2-23 B basic printing, 2-11 binding preferences, 2-24 booklet printing, 2-56 selecting creep and gutter, 2-56 BOOT/DHCP, 3-8 brightness front panel, 1-18 business cards printing, 2-35 printing from Tray 1, 2-39 C cable connection, 3-2 CentreWare DP, 3-10 CentreWare Font Management Utility, 1-22 CentreWare IS, 1-12, 3-9 access
Index deleting print jobs, 2-63 proof print jobs, 2-63 saved print jobs, 2-63 secure print jobs, 2-63 DHCP enabling, 3-7 diagnostic tools, 4-2 digital photo paper guidelines for printing, 2-40 DNS local domain name space database, 3-8 resolver protocol, 3-7 servers, 3-8 setup using CWIS, 3-8 downloading fonts CentreWare Font Management Utility, 1-22 from a Mac, 1-23 driver changing settings for Mac, 2-19 changing settings for Windows, 2-17 color correction, 2-22 features, 1-11 information, 1-10 installation
Index front panel connection setup, 3-2 contrast, 1-19 display, 1-9 displaying errors, 1-8 errors and warning messages, 4-32 graphic display, 1-7 i button, 4-2 list fonts, 1-21 Menu Map, 1-9 print icon, 1-9 printer language, 1-19 prompts, 2-64 setting up the IP address manually, 3-3 status messages, 2-64 verifying IP address, 3-7 warnings, 2-64 G Genuine Xerox Solid Ink 8400 use of other types of ink, 2-64 getting help infoSMART, 1-6 PhaserSMART, 1-6 Technical Support, 1-6, 1-13 graphic arts applications,
Index loading envelopes, 2-30 Tray 1, 2-12 Trays 2, 3, or 4, 2-15 low-energy consumption mode, 1-15 M Macintosh download fonts, 1-23 MaiLinX alerts, 3-12 maintaining your printer, 4-20 maintenance kit ordering a new maintenance kit, 4-25 replacing the maintenance kit, 4-25 Maintenance Kit Wiper Blade cleaning the blade, 4-29 manually setting the printer’s IP address, 3-3 media environment, 2-10 unacceptable types, 2-10 Menu Map, 1-9 messages error and warning messages, 4-32 front panel, 4-2 i button, 4-2 s
Index printer advanced setup for Novell Netware, 3-39 cleaning the outside, 4-30 CMYK colors, 2-20 color, 2-20 creating multiple presets (Mac), 2-19 diagnostic tools, 4-2 drivers, 1-10 electrical safety, A-1 electrical systems, 1-15 features, 1-6 help, 2-16, 2-18 installation, 3-3, 3-15, 3-27 installation for Windows NT 4.
Index S T safety electrical safety, A-1 operational safety, A-2 requirements, A-1 symbols, A-5 saved printing, 2-61, 2-63 scaling, 2-58 secure printing, 2-61, 2-62 select Intelligent Ready Mode using CentreWare IS, 1-16 separation pages, 2-54 setting printer’s IP address, 3-7 static IP address, 3-3, 3-4 setting an IP address, 3-2 shipping the printer completing the cool-down cycle, 4-41 removing the maintenance kit, 4-39 removing the waste tray, 4-40 smudges or smears, 4-19 software failures, 4-32 Startu
Index troubleshooting infoSMART, 1-6 Mac OS 9, 3-37 Mac OS 9, Mac OS X, version 10.1 and 10.2, 3-38 Macintosh, 3-32 Novell NetWare, 3-40 PhaserSMART, 1-6 print-quality problems, 4-17 Technical Support, 1-6, 1-13, 4-2 Windows 2000, Windows XP, Windows Server 2003, 3-18 Windows 98, Windows Me, 3-29 Windows NT 4.